The URL can be used to link to this page

Home My WebLink About[04a] February Policy Board Minutes ST. CLOUD AREA PLANNING ORGANIZATION A regular meeting of the St. Cloud Area Planning Organization was held on Thursday, February 25, 2016, 7:00 p.m. at the Waite Park City Hall Council Chambers. Vice-Chairman Mayor Brad Gunderson presided in the absence of Chair Mayor Schultz, with the following members present: Absent Members: Sheila Devine St. Cloud Pat Lynch Sartell Geo Hontos " Mayor Sarah Nicoll (Exc) " Jeff Johnson " Kurt Huntstiger Sauk Rapid Mike Landy " Mike Linquist Waite Park Steve Ludwig " Felix Schmiesing Sherburne County Rick Schultz (Exc) Waite Park Leigh Lenzmeier Stearns County Bob Loso " Carolyn Garven Metro Bus Also Present: Angie Stenson St. Cloud APO Dorothy Sweet St. Cloud APO Jarrett Hubbard St. Cloud APO Joseph Mueller St. Cloud APO Steve Voss MnDOT, Dist #3 Kathleen Mayell MnDOT CONSIDERATION OF POLICY BOARD AGENDA FOR FEBRUARY 25, 2016: St. Cloud City Council Member Jeff Goerger motioned to approve the Policy Board Agenda for February 25, 2016, and St. Augusta City Council Member Mike Zenzen seconded the motion. Motion carried. POLICY BOARD AGENDA ITEMS: POLICY BOARD MINUTES OF OCT. 22, 2015, FINANCIAL STATEMENTS FOR OCT 2015 – JAN 2016, 2015 YEAR END BUDGET STATUS, YEAR-TO-DATE BUDGET STATUS THROUGH JANUARY, 2016: St. Cloud Mayor Dave Kleis motioned to approve the minutes, financial statements, year end and year-to-date budget statuses. St. Cloud City Council Member John Libert seconded the motion. Motion carried. Mayor Dave Kleis St. Cloud Mayor Bob Kroll St. Augusta Jeff Goerger " Donna Schultzetenberg " Steve Laraway " Mike Zenzen " Carol Lewis " John Krehbiel LeSauk Township John Libert " Dan Heim " Dave Masters " Jeff Westerlund " Renee Symanietz St. Joseph A Jake Bauerly Benton County Steve Hennes (alt) Sartell Spencer Buerkle " David Peterson " Ed Popp " Mayor Brad Gunderson Sauk Rapids Ewald Petersen Sherburne County David Rixe " John Riebel " Mayor Rick Miller Waite Park Mark Bromenschenkel Stearns County Vic Schulz " Steve Notch " Attachment A Agenda Item #4 a. St. Cloud APO Policy Board Meeting May 12, 2016 EXECUTIVE BOARD AGENDA ITEMS: EXECUTIVE BOARD MINUTES OF DEC 10, 2015, JAN 14, 2016, FEB 11, 2016 AND BILLS RECEIVED SINCE FEB 11, 2016: Mr. Libert motioned to approve the minutes and bills, and Stearns County Commissioner Mark Bromenschenkel seconded the motion. Motion carried. CONSIDERATION OF EXECUTIVE BOARD RECOMMENDATION FOR TRANSPORTATION ALTERNATIVES PROGRAM (TAP) REGIONAL PRIORITY RANKING: Mr. Hubbard, APO’s Senior Transportation Planner, reviewed the background information of the Transportation Alternatives Program which provides funding for programs and projects defined as transportation alternatives. Mr. Hubbard explained the funding source, the selection process used by the Central MN Area Transportation Partnership (ATP), regional priority, and requested action. The City of St. Cloud’s Beaver Island Trail project, Phase 8, for $480,000, to construct 1.5 miles of 10 foot wide grade separated bituminous trail was submitted to the ATP by the city of St. Cloud and is the only projected that was submitted within the APO. The TAC recommended this project for consideration of the regional priority points and the Executive Board approved the recommendation. Gaining the regional priority points directly influences a project’s score by providing bonus points. Mr. Libert motioned to approve the TAC and Executive Board’s recommendation of Phase 8 of the Beaver Island Trail project for the APO’s regional priority points, and St. Cloud City Council Member Dave Masters seconded the motion. Motion carried. CONSIDERATION OF EXECUTIVE BOARD RECOMMENDATION FOR THE PROGRAMMING OF FY 2020 & 2021 SURFACE TRANSPORTATION PROGRAM (STP) FEDERAL FUNDING: Mr. Hubbard outlined the background history of the Surface Transportation Program including process, funding amount of $1,683,460 or $3.36 million for combined FY 2020 & FY 2021, solicitation process and time period, eligibility review, evaluation and ranking process. Mr. Hubbard also reviewed the project selection constraints which include projects not exceeding the federal amount of $3,366,920 for two years or $1,683,460 per fiscal year, adhering to the APO’s 2040 Plan Investment targets (35%-System Expansion, 65%-System Preservation & Safety), and the constraint that no project receives less than 30% in federal funding of the project’s total cost as determined by MnDOT and no project receive more than 80% in federal funding. In February, 2016 the TAC recommended that all six eligible projects receive the same federal percentage of the proposed total project cost as submitted on the application (estimated at 60.177%). The federal amounts proposed for the following projects are: • Sauk Rapids - $1,366,025 (federal share) - Benton Drive - Reconstruction from Summit Avenue South to US10, including sidewalk, drainage and lighting (2020) • Benton County - $391,152 (federal share) - CSAH 8 - Full Depth reclamation and bituminous pavement from 0.25 miles East of MN23 to County Road 47 (2021) • Benton County - $165,488 (federal share) - CSAH 29 - Bridge #05525 (Mississippi River Bridge) joint replacement (2020) • Stearns County - $300,887 (federal share) - CSAH 120 - Resurfacing from to Stearns County CSAH 4 to County Road 134 (2021) • Stearns County - $300,886 (federal share) - CSAH 75 - Intersection Improvements from 700’ South of 33rd Street to 700’ North of 33rd Street in Saint Cloud ($151,947 in 2020 and $148,939 in 2021) Attachment A Agenda Item #4 a. St. Cloud APO Policy Board Meeting May 12, 2016 • Saint Cloud - $842,482 (federal share) - Stearns County Road 136 (Oak Grove Road SW) - Roadway Reclamation, reconditioning and resurfacing (2021) At the February 11, 2016 meeting, the Executive Board reviewed and recommended the TAC’s recommendation of all eligible projects receiving the same federal percentage. Mayor Kleis motioned to approve the Executive Board’s recommendation, and Mr. Goerger seconded the motion. Motion carried. PRESENTATION OF APO PAVEMENT MANAGEMENT STUDY: Ms. Stenson, APO Executive Director, summarized the Pavement Management Study which was done by contracted services from Braun Intertec and SRF Consulting, and concluded on December 31, 2015. Mr. Hubbard reviewed several aspects of the study, which included: Purpose and Need: • Assist in meeting federal transportation requirements to track the pavement condition of higher volume roadways. • Establishes a baseline for tracking pavement conditions. • Helps inform future investment decisions. Study Process: • Existing pavement conditions collected and reviewed. SR, PQI and RQI were reviewed as well as the agencies using which methods. • Collected new data where required. • Creation of performance targets. • Comparison of existing data to created targets. • Assessment of performance gap. Existing Pavement Data: • All St. Cloud Metro counties and cities maintain roadway information on elements like surface type (concrete or asphalt) and driving lane width. • MnDOT collects data on all State owned roadways. • MnDOT collects pavement condition data on county highways, every 4 years. • Saint Cloud and Sartell collect and monitor pavement condition on a rotational basis. • An additional 25.6 miles of ride quality and surface ratings were collected as part of the study. APO Study Mileage, By Jurisdiction Agency Total Miles Percent of Total MnDOT 118.5 26.40% Benton County 47 10.50% Sherburne County 23.9 5.30% Stearns County 161.7 36.10% Sartell 15.1 3.40% St Cloud 55.9 12.50% St Joseph 1.1 0.20% Sauk Rapids 12.1 2.70% St Stephen 1.3 0.30% Waite Park 5.9 1.30% Townships (Le Sauk, Minden, & Haven) 5.6 1.20% 448.1 Attachment A Agenda Item #4 a. St. Cloud APO Policy Board Meeting May 12, 2016 Developed Pavement Targets: Purpose: To establish and track the conditions against targets. • Roadways are owned and maintained by different agencies (State, County, City, Township) and have different purposes and levels of priorities (functional class). • The Study expresses pavement targets in similar divisions and differences in performance measures. • The targets below are a percentage of all the roadway miles in that particular Functional Roadway Classification and owned by that category of government agencies. • Example: 31% of the Principal Arterial roadways owned by APO counties should be kept in fair condition. Performance Measure Framework for County and Local Roadways St. Cloud APO Functional Classification Counties Locals % of System Limit X% pavement in fair condition Limit of X% pavement in poor condition Total Miles % of System Limit X% pavement in fair condition Limit of X% pavement in poor condition (PQI rating of 2.5 - 3.0) (PQI rating of 0.0-2.4) (PQI rating of 2.5 - 3.0) (PQI rating of 0.0-2.4) Target PQI Target PQI Target PQI Target PQI Priority #1 Principal Arterial 13.3 3.00% 31% 80.70% 4% 2.70% N/A Priority #2 Minor Arterial 67.9 15.10% 30% 15.50% 10% 17.20% 43.8 9.80% 30% 40.30% 10% 17.10% Priority #3 Major Collector 114.4 25.50% 30% 11.40% 10% 23.70% 36.2 8.10% 30% 41.90% 10% 37.90% Priority #4 Minor Collector 37 8.30% 30% 3.20% 10% 28.80% 17 3.80% 30% 60.10% 10% 25.30% The red percentages identify those pavement categories that are not meeting targets. The cost to bring the APO system up to a “state of good repair” was calculated. 1. Identified a list of potential projects based upon existing data and eliminating roadways with recent construction projects. 2. Assigned a treatment based upon the roadway condition and developing planning-level cost estimates (average and high) for each fix. Estimated Cost to Meet Targets Roadways in Fair Condition Roadways in Poor Condition Total All Roadways in Need of Repair Average High Cost Average High Cost Average High Cost $1,237,000 $2,268,000 $20,695,000 $58,240,000 $21,932,000 $60,508,000 Approximately 65 miles of road do not meet the performance targets established by this study. St. Cloud APO receives $1.6 million annually in Federal Transportation funding. Only roads classified as minor collectors and above were included in study. Mr. Hubbard reported that at this point he does not have information broken down by individual agency, but hopes to have this information in the future. Mr. Hubbard noted that the study stresses the importance that it is more expensive to fix the worst or poor roads first whereas repairing a fair road with overlay results in the road lasting longer. Attachment A Agenda Item #4 a. St. Cloud APO Policy Board Meeting May 12, 2016 Mr. Steve Voss, District #3 MnDOT, spoke briefly about the new Transportation Bill (Fixing America’s Surface Transportation (FAST) Act which will provide Minnesota with an increase of $29 million statewide, but $20 million will be associated with a new freight program. The $9 million remaining will be divided among the 87 counties. PRESENTATION OF MNDOT STATEWIDE MULTIMODAL TRANSPORTATION PLAN (SMTP) AND STATEWIDE HIGHWAY INVESTMENT PLAN (MNSHIP): Ms. Stenson introduced Ms. Kathleen Mayell, MnDOT’s Director of Investment Planning, who gave an informative presentation on two MnDOT transportation plans which are being updated in one joint process. Both plans are updated every four years and they help MnDOT plan and invest for the future of the state’s multimodal transportation system. The two plans are being presented at various forums around the state to collect input and feedback. The State Highway Investment Plan is a 20-year plan, and the Statewide Multimodal Plan is a 50-year plan. Given the fact of an aging infrastructure, overall demands on our state highway system and insufficient funds to address all transportation system priorities, MnDOT has to make tough decisions on how to spend resources in the most efficient and effective ways. Three investment approach comparisons were presented for consideration, with each approach highlighting different priorities. The 20-year MnSHIP is divided into three periods 2013-2016 (years 1-4), 2017-2022 (years 5- 10) and 2023-2032 (years 11-20). 2013-2016 identifies projects on state highways that MnDOT intends to carry out in the next four years; 2017-2022 identifies a general plan of improvement and several specific projects will be identified, though project timing and scope may change; 2023-2032 sets broad investment priorities and develops associated funding allocations. Since the last plan update, MnDOT adopted a risk management approach to decision-making. Total MnSHIP investment will be allocated into ten categories that make up five key groups of highway projects: Asset Management Travel Safety Critical Connections Regional & Community Improvement Priorities Project Support Pavement Condition Traveler Safety Twin Cities Mobility Regional + Community Improvement Priorities Project Support Bridge Condition Interregional Corridor Mobility Roadside Infrastructure Condition Bicycle Infrastructure Accessible Pedestrian Infrastructure The Statewide Multimodal Plan (SMTP) helps to plan for a changing Minnesota. Population, economy, technology, transportation behavior and environmental trends are reviewed and considered. The current SMTP is structured around six policy objections: accountability/ transparency/communication, traveler safety, transportation in context, critical connections, asset management and system security. These six policy objectives are supported by 33 strategies which provide more targeted direction to MnDOT and partners. The update process includes • Background Information (Reviewing other MnDOT and partner plans; assessing 2012 SMTP; summarizing planning context and risks) Attachment A Agenda Item #4 a. St. Cloud APO Policy Board Meeting May 12, 2016 • Trend Analysis (Reviewing and updating existing trends; identifying and analyzing new trends) • Policy Direction (Reviewing/refining policy objectives and performance measures; developing strategies and work plan) • Next Steps: (Implementing updated plan; updating modal/system plans) Trends that are considered in STMP include population, technology, environment, economy and transportation behavior. Ms. Mayell encouraged all to provide feedback in the update process. OTHER BUSINESS: Ms. Stenson announced that the May Executive Board meeting has been cancelled and that the May Policy Board meeting will take place on May 12 at 7 p.m. (instead of May 26). The Annual Meeting will take place at the May Policy Board meeting and new officers will be elected at that time. Ms. Stenson announced her resignation from the APO effective March 25. ADJOURNMENT: Mr. Goerger motioned to adjourn the meeting, and Mr. Masters seconded the motion. The meeting was adjourned at 8:06 p.m. Attachment A Agenda Item #4 a. St. Cloud APO Policy Board Meeting May 12, 2016