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HomeMy WebLinkAbout[05b] Executive Board Minutes, AprilST. CLOUD AREA PLANNING ORGANIZATION EXECUTIVE BOARD MINUTES April 14, 2016 The St. Cloud Area Planning Organization’s Executive Board was held on Thursday, April 14, 2016, at 5:00 p.m. at the St. Cloud APO. Chair Mayor Rick Schultz presided with the following Members present: Mayor Rick Schultz City of St. Joseph Councilmember John Libert City of St. Cloud Councilmember Jeff Goerger City of St. Cloud Councilmember Pat Lynch City of Sartell Mayor Brad Gunderson City of Sauk Rapids Mayor Rick Miller City of Waite Park Mayor Bob Kroll City of St. Augusta Commissioner Ewald Petersen Sherburne County Commissioner A. Jake Bauerly Benton County Commissioner Mark Bromenschenkel Stearns County Township Chair John Krehbiel LeSauk Township Also Present: Dorothy Sweet St. Cloud APO Jarrett Hubbard St. Cloud APO Joseph Mueller St. Cloud APO APPROVAL OF AGENDA: Sherburne County Commissioner Ewald Petersen motioned to approve the agenda, and Waite Park Mayor Rick Miller seconded the motion. Motion carried. CONSIDERATION OF POLICY BOARD MEETING MINUTES FROM FEBRUARY 25, 2016: Lesauk Township Chair John Krehbiel motioned to approve the Feb. 25, 2016 Policy Board Meeting minutes, and Benton County Commissioner A. Jake Bauerly seconded the motion. Motion carried. CONSIDERATION OF EXECUTIVE BOARD MEETING MINUTES FROM MARCH 28, 2016: Stearns County Commissioner Mark Bromenschenkel motioned to approve the March 28 Executive Board Meeting minutes, and St. Augusta Mayor Bob Kroll seconded the motion. Motion carried. CONSIDERATION OF BILLS: Mayor Kroll motioned to approve the bills, and Mayor Miller seconded the motion. Motion carried. Attachment E Agenda Item #5b. St. Cloud APO Policy Board Meeting May 12, 2016 PERSONNEL COMMITTEE STATUS UPDATE AND RECOMMENDATION FOR EXECUTIVE DIRECTOR: APO Chair Mayor Rick Schultz commented that the Personnel Committee offered the Executive Director position to former Executive Director Scott Mareck, but he turned it down. The position has since been posted with a closing date of April 22. The plan is to fill the Executive Director position and then start the search for a Senior Planner. St. Cloud Councilmember Jeff Goerger said that the Personnel Committee discussed filling the position on a temporary/part-time basis, and noted that at the last Executive Board meeting St. Cloud members voted against offering the job to Mr. Mareck. Mr. Goerger referenced the recent City of St. Cloud Address by Mayor Kleis, at which time the Mayor announced that St. Cloud would be exploring other ways of dealing with transportation funding for the St. Cloud citizens, i.e. forming a task force. Because of that announcement, Mr. Goerger felt the APO should look at a temporary or limited number of hours for an Executive Director until St. Cloud decides what they are going to do. Several board members knew nothing about Mayor Kleis’ plan and expressed dissatisfaction with the timing and content of the announcement and felt that Mayor Kleis should have addressed the Executive Board first about his plan instead of at the City address. Many Board members felt the APO was in a precarious position right now, but felt that the APO has to move forward with filling the Executive Director position, in spite of what St. Cloud decides to do. St. Cloud Councilmembers Goerger and John Libert stated they have not had in depth conversations with Mayor Kleis regarding specifics of his plan. CONSIDERATION OF COMPUTER AND SERVER HARDWARD PURCHASE VS. LEASE OPTION: Mayor Kroll motioned to table discussion and action on the computer and server hardware, and Commissioner E. Petersen seconded the motion. Motion carried. INTELLIGENT TRANSPORTATION SYSTEMS (ITS) ARCHITECTURE AND SYSTEMS ENGINEERING FOR ITS PROJECTS: Mr. Hubbard reviewed the background history of this topic. ITS are electronics, communications, or information processing used singly or in combination to improve the efficiency or safety of a surface transportation system. The TAC discussed this issue earlier today. MnDOT has satisfactorily answered all questions and concerns the TAC members had previously raised, and the TAC voted to recommend that the Executive Board adopt MnDOT’s regional ITS Architecture as their own. Commissioner Bauerly motioned to approve APO Resolution 2016-06 Recognizing MnDOT’s Statewide Regional ITS Architecture. Mayor Miller seconded the motion. Motion carried. STATEWIDE MULTIMODAL TRANSPORTATION PLAN (SMTP)/MnSHIP UPDATE: Mr. Hubbard announced that two of MnDOT’s highest level transportation plans are being updated in one joint process. The next phase of this process involved four stakeholder forums (Willmar, Detroit Lakes, Grand Rapids, and Apple Valley) and an on- line survey www.minnesotago.org. A 5-minute video will be shown at the Policy Board in May. Attachment E Agenda Item #5b. St. Cloud APO Policy Board Meeting May 12, 2016 NOMINATION OF NEW APO OFFICERS FOR APPROVAL AT MAY 12, 2016 POLICY BOARD: Mayor Schultz stated that the usual process is for the Board Members move up to the next position which means that Mayor Schultz will be stepping down from the Chair position, and Mayor Gunderson will move up to the Chair position, Councilmember Goerger will move up to the Vice-Chair, and Commissioner Bromenschenkel will move up to Secretary Position at the May Meeting when the appointment of officers takes place. Mayor Miller nominated St. Augusta Mayor Bob Kroll to the Treasurer position, and Commissioner Bromenschenkel seconded the nomination. Motion carried with Mayor Kroll abstaining from voting. CONSIDERATION OF DRAFT APO POLICY BOARD AGENDA FOR MAY 12, 2016: Mayor Miller asked that the first item under New Business should be “APO Reorganization” should be added to the agenda. OTHER BUSINESS: Mayor Schultz mentioned that in spite of the APO’s staffing shortage, MnDOT’s expectation is that the APO still needs to submit the TIP within the appropriate timeline. Consulting firm SEH has turned down a request to complete it and WSB has not responded yet. Deadlines were discussed. In response to Mayor Schultz request about time and cost of finishing the TIP, Jarrett Hubbard responded that approximately 200 hours would be required to complete the TIP. Mr. Hubbard submitted his bid of $27,000 to complete the TIP, along with his timeline for completing it, and what his bid included and did not include. After some discussion, the board members decided to wait for the new Executive Director to determine how to complete the TIP within the appropriate timeline. ADJOURNMENT: Commissioner Bromenschenkel motioned to adjourn the meeting, and Mayor Miller seconded the motion. The meeting was adjourned at 5:35 p.m. Attachment E Agenda Item #5b. St. Cloud APO Policy Board Meeting May 12, 2016