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HomeMy WebLinkAbout2016 [03] Mar 22 March 22, 2016 Page 1 of 4 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Tuesday, March 22, 2016 at 6:00 PM in the St. Joseph City Hall, opening the meeting with the Pledge of Allegiance. Members Present: Mayor Rick Schultz, Councilors: Dale Wck, Renee Symanietz, Matt Killam, Bob Loso. Administrator Judy Weyrens. Cit�r Representatives: City Engineer Randy Sabart, Finance Director Lori Bartlett, Public Works Director Terry Thene, Police Chief Joei Klein. Others Present: Margy Hughes, Ellen Wahlstrom, Tom Klein, Janet Haviland, Mike Joel, Tom Peck, Preston Euerle, Paul Heinen, Mike Schreifels Public Comments Aqenda Approval: Wick made a motion to approve the agenda with the addition of items 4d, Surplus Property; 6c Permitted parking; 6d Bonding Types; seconded by Symanietz and passed unanimously by those present. Consent Aqenda: Wick made a motion to approve the consent agenda.The motion was seconded by Symanietz and passed unanimously by those present. a. Minutes-approved the minutes of March 7, 2016 b. Bills Payable-approved payment of check numbers 050313-050362, Payroil EFT #001173-001177 and Accounts Payabies EFT#001723. c. Capital Purchase—authorized the purchase of an HP 2530 Wide format printer/scanner, trading the existing NP Plotter for a total cost of$8,972.35. d. Surplus Property—declared the three PBTs as surplus property. Economic Development District No. 1: Loso made a motion authorizing the Mayor and City Administrator to execute resolution 2016-010, Establishing Economic Development District No. 1, including the entire site known as Colts Academy, as recommended by the EDA. The motion was seconded by Wick and passed unanimously. Government Center Consideration/Award of Bids: Weyrens stated on March 10, 2016, bids were opened on the proposed Government Center. There are two separate actions needed. The first is whether to appoint RA Morton to service as construction manager for the construction of the Government Center authorizing the Mayor and Administrator to execute the contract. Secondly, accept the bid packages as recommended by RA Morton, authorizing execution of the cont�acts as recommended. Preston Euerle, RA Morton: Euerle approached the Council to present a recap of the bids received on March 10'h. Euerle stated the project received many local contractor bids. Seventy four percent of the project will be completed by contractors within a 30 mile radius, nineteen percent will be from contractors within a 30-60 mile radius. There were 138 bids collected and opened. The estimated preliminary budget was set at$4.97M and bids came in at$4.775M. The final bid amount included ail the soft costs of the project. Loso questioned whether all the furnishings are included in the number. Euerie stated afl furniture costs are included in the final bid number. As part of the bid process, alternates need to be discussed. The project had four alternates: • Change architectural precast concrete wainscot to brick with architectural precast concrete wainscot cap. The value would be a savings of$37,678. Euerle recommends the alternate be rejected, staying with the original intent of the design of the building. March 22, 2016 Page 2 of 4 • Operable partition, Room 119 —The savings would $17,950 to not have partitions in the community room. Euerle recommends rejecting the alternate as it was in the original design of the building. • Lobby Skylight— Removal of skylight would save $14,646. Because it was part of the base bid, Euerle recommends rejecting the removai of the skylight. • Barrier One concrete admixture—The product is very common and allows contractors to put the flooring down without having to worry about moisture. RA Morton recommends accepting the alternate at a cost of$16,246. • 5-8"Water Main—omit 8" water main and related restoration work including sod and paving from 2"a Ave SE to 15`Ave SE. The savings to omit would be $5,350. RA Morton recommends rejecting Alternate 5. Loso questioned whether all the alternates were included in the $4.775 final bid. Euerle stated all were included except Alternate#4. Tom Peck, HMA Architect: Peck stated both the wainscot and brick are durable products and accepting or rejecting the alternate will depend on what the Council wants the look of the building to be like. The skylight was in the base bid, but could be eliminated for additional cost savings. Killam questioned the square footage of the multi-purpose room. Euerle stated the square footage would be around 2,250 square feet. The partition would allow the room to have two events going on at once. Loso made a motion to accept the recommendations of RA Morton rejecting Aiternate 1, Rejecting Alternate 2, Rejecting Alternate 3, Accepting Alternate 4, and Rejecting Alternate 5.7he motion was seconded by Schultz and passed unanimously. Schultz made a motion to accept the bid packages as recommended by RA Morton, authorizing execution of the contracts as recommended.The motion was seconded by Loso and passed unanimously. RA Morton Contract: Wick made a motion appointing RA Morton to service as construction manager for the construction of the Government Center authorizing the Mayor and Administrator to execute the contract for said services.The motion was seconded by Schultz and passed unanimously. Paul Heinen, RA Morton: Heinen approached the Council stating that site prep will begin on April 4'". Peck stated he would like to have an official groundbreaking ceremony. Schultz stated invites wil! be sent out once the date has been finalized. Parkinq Permit: Weyrens stated she and Chief Klein have been discussing the parking for the tentants at the Colts facility and have suggested the City issue temporary parking permits to the staff at both Little Saints and Early Childhood. Klein has reached out to City of St. Cloud as they have some areas with permit parking to help with the logistics. Weyrens stated the temporary parking permit wouid extend from April 2016 through February 2017. The permitting wouid be enforced the same as a regular parking ticket. Schultz made a motion authorizing staff to move forward with establishing temporary parking passes and regutations during the construction period from April 2016 through February 2017. The mation was seconded by Symanietz and passed unanimously. Bondinq Types: Weyrens stated that when the City considered financing for the Government Center, there were two options, 1) Capital Improvement Bonds and 2) Public Project Revenue Bonds. The City has typically used Public Project Revertue Bonds for financing City facilities such as the current City Hall and Maintenance Facility. In today's market the most cost effective financing mechanism for the City is the CIP bonds as the City would realize a savings in interest of$ 501,000 plus would have a reduced fund balance that would be required to be maintained. The CIP Bond process requires a public hearing March 22, 2016 Page 3 of 4 and within 30 days of the public hearing, residents can submit a petition to place the matter on the next General Election provided the petition includes 5% of the number voting in the last election. The City did receive a petition signed by 139 individuals and after reviewing the objective guidelines on the Secretary of States website which indicates that required information, it was determined the petition did not meet the required number of signatures. However, even though the City has been advised by an attorney that the petition did not include the correct number of signatures, based on the absence of a middle initia!or name, the bond Counsel recommends utilizing public project revenue bonds. Given that the validation of signatures can be challenged in court, the safest for the City is to issue the more expensive bonds. Weyrens stated based on bond projections, the additional interest costs would increase the tax impact to a $ 150,000 approximately $ 40 per year for 20 years. Margy Hughes, 128 Able Court: Hughes stated on February 1 S�, the hearing notice was published for funding through CIP bonds. At that time people were notified that petitions could be filed. Hughes stated a petition was turned in on February 19'h that had 139 names on it. The petition did not have enough information on them as far as middle names and the petition was 15 names short. Hughes questioned whether the petition would need to be rescinded. Weyrens stated the attorney recommend having the petition rescinded which would make 40 of those people sign a document rescinding the petition. Schultz added that the validity of the petition could be contested and the safest position for the City is to have the petition rescinded. Hughes stated the only point of the petition was to have the residents decide whether to move forward with the building or not. 5he further stated that she will work to get the petition rescinded as if the City is moving forward regardless, she wants the City to save as much interest expense as possible. Engineer Reports 2016 Street Imqrovements: Sabart stated that since the last Councii meeting he and Pubiic Works Director Terry Thene reviewed the area proposed for improvement in 2017. The project area included streets in the Pondview subdivision and along 4'h Ave. While there is significant cracking, Sabart indicated that the streets couid wait a few years and wauld be a candidate for reclaim and pave. Traffic{5tudx: Schultz stated he has not discussed the traffic study regarding intersection controls at MN112 and MN/1St Ave with Angie at the APO, but will do so at their next meeting. Administrator Reports Human Rights: Loso made a motion authorizing the Mayor and Administrator to execute resolution 2016-007 approving a Joint Powers Agreement between the City of St. Cloud and the Cities of St. Joseph, Sauk Rapids, and Sartell for the purpose of creating a Regional Human Rights Office.7he motion was seconded by Schultz; motion carried. Discussion: Wick stated the council member chosen to be on the Human Rights Committee will need to report back to the Council regularly. Aye: Loso,Wick, Symanietz Nay: Schultz, Kiilam Motion Carried: 3:2 Parkland Aqreement: Weyrens stated staff has been working with Arcon to allow a portion of the Rivers Bend Property to be developed. The portion to be developed is approximately 125 acres and with that development Aron needs to address the parkland contribution. In agreement executed in 2005, Acon agreed to dedicate approximately 93 acres along the Sauk River for parkland and also agree to some other improvements. The agreement before the Council includes the Council accepting the land donation for parks and a doflar amount to be negotiated for all other parkland requirements. The agreement also clarifies that the development of the additional undeveloped outlots owned by the holding company First RE Holdings have fulfilled all park dedication requirements and as the property is sold and developed additional park dedication is not required. March 22, 2016 Page 4 of 4 When questioned what other improvements were required, Sabart stated construction of a temporary access road, seeding the park areas and construction of a parking lot and permanent access. The Council authorized staff to continue working on the monetary value that will be included in the agreement. Loso made a motion authorizing the Mayor and Administrator to execute the MOU for the Arcon Development conveying Outlot L, Rivers Bend to the City and to contribute a monetary amount for the park development, relieving the Rivers Bend Plat of any further park dedication requirements. The motion was seconded by Killam and passed unanimously. MayorReports ISD 742: Schultz reported that he continues to meet with ISD 742 Superintendent Willie Jett to discuss the needs of District 742 and probable lease extension. Loso stated in the St. Cloud Times, it was reported the City has an agreement with the School District to extend the lease. Schultz stated the article was inaccurate and that as of today, the school still needs to vacate in July 2017. He has not entered into any agreement, but continues to meet to understand their current and future needs. Kennedy Elementarv: Schultz reported there will be a controlled burn this summer. The Police Department and Fire Department will be involved. Also, Schultz addressed the baseball field maintenance issues regarding the lack of maintenance of the fields. The goal is to use the fields by July of this year. CGMC: There are 88 cities in the Coalition of Greater MN Cities. CGMC has asked for a voluntary assessment. Schuitz made a motion to move into a closed session pursuant to MN Statute 13D.05 Subd. 3(b) the City Council will meet in closed session to discuss the potential sale of property located at 25 College Avenue North. 7he motion was seconded by Wick and passed unanimously. Adiourn: The Council came out of closed session and Symanietz made a motion to adjourn at 7:22 PM; seconded by Killam and passed unanimously. � , udy eyr s Admi istrator