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Home My WebLink About[04] Treasurer's Report Park Board Agenda Item 4 crry[)rS,r► josbb10t► MEETING DATE: June 27, 2016 AGENDA ITEM: Finance Report SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE/COUNCIL RECOMMENDATION: N/A PREVIOUS PARK BOARD ACTION: None BACKGROUND INFORMATION: Enclosed you will find the reconciled financial reports through May 31, 2016. The enclosed report reflects the current activity and balance of the park funds. Also included is the expense sheet to report your 2"quarter park board meetings. Please complete and turn in to Terry for reimbursement. BUDGET/FISCAL IMPACT: Information only ATTACHMENTS: Request for Park Board Action—Financial Reports Summary Treasurer's Report Park Board Balance Sheet Park Board Check Register Park Board Revenue Report Park Board Expenditure Report Expense Sheet REQUESTED COUNCIL ACTION: Consider accepting the May 2016 financial reports City of St. Joseph Park Board 2016 Capital Improvement Budget Summary Adopted December 7, 2015 General Funds Balance Park Dedication Cash May 31, 2016 $ 116,420 (Unaudited) Adjustments Starting Balance $ 116,420 2016 General Levy -remaining $ 3,000 Other Revenues -remaining $ 293,585 Potential Protects: Potential Proposed Millstream Cottages -phase 2 $ 23,400 Sunset Ridge -phase 2 - 4 lots $ 2,000 CLC Development - 16 lots $ 8,000 Ending Balance for 2016 1 $ 413,005 Projects - Budget 2016 2015 $ - 2016 $ 2,175 2017 $ - 2018 $ 2019 $ 2020 Total 16-20 PTR -01 (Millstream) $ 25,000 $ 350,000 $ - $ - $ - $ - $ 350,000 PTR -02 (Northland) $ - $ - $ - $ 200,000 $ - $ - $ 200,000 PTR -03 (Klinefelter) $-X59,988 $ - $ 150,000 $ - $ - $ - $ 150,000 PTR -04 (Wobegon) $ - $ - $ - $ - $ - $ - $ - PTR -05 (Memorial) $ - $ - $ - $ - $ - $ - $ - PTR -06 (Centennial) $ - $ - $ - $ - $ - $ - $ - PTR -07 (Monument) $--39,498 $ 30,400 $ 400 $ 400 $ 400 $ 400 $ 32,000 PTR -08 (Hollow) $ - $ - $ - $ - $ - $ - $ - PTR -09 (Cloverdale) $ - $ - $ - $ - $ - $ - $ - PTR -10 (East Park) $-5,999 $ - $ - $ - $ - TBD $ - PTR -11 (West Park) $-X5,988 $ - $ - $ - $ - TBD $ - PTR -12 (Trails) $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 PTR-13(Trees) $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 7,500 PTR -14 (Dog Park) $ - $ - $ - $ - $ - $ - $ - Total $ 266,900 $ 391,900 $ 161,900 $ 211,900 $ 11,900 $ 11,900 $ 789,500 Projects -Actual Spent 2015 2016 PTR -01 (Millstream) $ $ - PTR -02 (Northland) $ $ 2,175 PTR -03 (Klinefelter) $ $ - PTR -04 (Wobegon) $ $ PTR -05 (Memorial) $ $ PTR -06 (Centennial) $ $ PTR -07 (Monument) $ $ PTR -08 (Hollow) $ $ PTR -09 (Cloverdale) $ $ PTR -10 (East Park) $ $ PTR -11 (West Park) $ $ PTR -12 (Trails) $ $ PTR -13 (Trees) $ $ PTR -14 (Dog Park $ $ - Total $ $ 2,175 Other Projects: Millstream Shelter $ 7,500 Park Plan Update $ - $ 11,500 2016 Revenue Bud et: 2016 YTD 16 Snow Town Expenses: Avail. Rev Shelter/Master Park Plan $ 778 $ $ 905 Footgolf $ 37 GF Levy Prairie Restoration 3,000 Other 16 Expense Budget: 2016 YTD $ 350,000 Dog Baggies $ 200 $ - $ - A-1 Toilets $ 1,600 $ 367 $ 2,000 2016 Revenue Bud et: 2016 YTD Interest $ 500 $ 778 Round Up $ 100 $ 37 GF Levy $ 3,000 $ - Transfer $ 350,000 $ - Donations $ - $ 200 Park Dedic. $ 2,000 1 $ 58,000 16 Millstream 5k Expenses: I Avail. Rev $ $ 3,024 In 2015, the Park Board requested updating the Master Park Plan last completed in 2008. Donations for Aquatics Facility being received. Community Center - Park Board suggests adding $40,000 to the 2017 budget for programming. Millstream Shelter - Council approved using $7,500 half cent sales tax funding in 2015 CITY OF ST. JOSEPH Park Board Balance Sheet Current Period: May 2016 MTD MTD YTD YTD Current Account Descr Begin Yr Debit Credit Debit Credit Balance FUND 205 Park Dedication G 205-10100 Cash G 205-10450 Interest Receivable G 205-10500 Accounts Receivable G 205-13113 Due From other Gov t Units G 205-20200 Accounts Payable G 205-25310 Appropriated Fund Balance FUND 205 Park Dedication $59,507.60 $174.56 $594.00 $59,034.51 $2,541.40 $116,000.71 $123.71 $0.00 $0.00 $0.00 $123.71 $0.00 $30.19 $0.00 $0.00 $0.00 $30.19 $0.00 $65.17 $0.00 $0.00 $0.00 $65.17 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$59,726.67 $594.00 $174.56 $2,760.47 $59,034.51 -$116,000.71 $0.00 $768.56 $768.56 $61,794.98 $61,794.98 $0.00 $0.00 $768.56 $768.56 $61,794.98 $61,794.98 $0.00 Check # Search Name CITY OF ST. JOSEPH Park Board Monthly Check Register Comments Amount FUND DEPART OBJ 050519 BRUNO PRESS graphic design-Footgolf $500.00 205 45203 300 050569 WRUCK SEWER & PORTABL Al rental -parks $94.00 205 45203 410 $594.00 CITY OF ST. JOSEPH Current Period: May 2016 2016 YTD May 2016 % of Account Descr Budget 2016 Amt YTD Amt Balance Budget FUND 205 Park Dedication R 205-45203-31010 Current Ad Valor R 205-45203-34114 Park Dedication R 205-45203-34785 Park Round -Up P R 205-45203-36210 Interest Earnings R 205-45203-36236 Contributions - P R 205-49302-39201 Transfers from 0 FUND 205 Park Dedication $3,000.00 $0.00 $0.00 $3,000.00 0.00% $2,000.00 $0.00 $58,000.00 -$56,000.00 2900.00% $100.00 $11.30 $37.19 $61.31 38.69% $500.00 $163.26 $778.25 -$278.25 155.65% $0.00 $0.00 $0.00 $0.00 0.00% $350,000.00 $0.00 $0.00 $350,000.00 0.00% $355,600.00 $174.56 $58,815.44 $296,783.06 $355,600.00 $174.56 $58,815.44 $296,783.06 CITY OF ST. JOSEPH Current Period: May 2016 2016 YTD May 2016 Account Descr Budget 2016 Amt YTD Amt Balance FUND 205 Park Dedication E 205-45203-101 Salaries $0.00 $0.00 $119.60 -$119.60 E 205-45203-121 PERA Contributions $0.00 $0.00 $8.97 -$8.97 E 205-45203-122 FICA Contributions $0.00 $0.00 $6.56 -$6.56 E 205-45203-125 Medicare Contributi $0.00 $0.00 $1.53 -$1.53 E 205-45203-130 H S A- Employer Co $0.00 $0.00 $0.00 $0.00 E 205-45203-131 Health Insurance $0.00 $0.00 $24.93 -$24.93 E 205-45203-132 Dental Insurance $0.00 $0.00 $2.98 -$2.98 E 205-45203-133 Life Insurance $0.00 $0.00 $0.68 -$0.68 E 205-45203-134 Disabilty Insurance $0.00 $0.00 $1.96 -$1.96 E 205-45203-171 Clothing Allowance $0.00 $0.00 $0.00 $0.00 E 205-45203-210 Operating Supplies $200.00 $0.00 $0.00 $200.00 E 205-45203-300 Professional Service $0.00 $500.00 $500.00 -$500.00 E 205-45203-302 Maintenance Reimb $0.00 $0.00 $0.00 $0.00 E 205-45203-410 Rentals $1,600.00 $94.00 $366.50 $1,233.50 E 205-45203-531 Park Development $391,900.00 $0.00 $1,507.69 $390,392.31 FUND 205 Park Dedication $393,700.00 $594.00 $2,541.40 $391,158.60 $393,700.00 $594.00 $2,541.40 $391,158.60 St Joseph Park Board Expense Report Pay Period: Name: Date Event Location Mtg # Reimbursement Park Board Meeting Park Board Meeting Park Board Meeting Total CERTIFICATION: I DECLARE THAT TH I S TI M ESH E ET IS ATRUE AND CORRECT STATEMENT OF MEETINGS WORKED AND THAT NO PART OF IT HAS BEEN PAID. Signed Board Chair Approval Date Date