HomeMy WebLinkAbout[07] 2017 Budget '�� Board Agenda Item
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MEETING DATE: August 3,2016
AGENDA ITEM: 2017 Preliminary Budget
SUBMITTED BY: Finance
PREVIOUS BOARD ACTION: None
BACKGROUND INFORMATION: The 2017 City budget process began in June 2016. The fire
department submitted their draft budget requests to Administration for discussion at the August 2016 Fire
Board meeting.
City Administration calculated the revenue needs for each community to cover the proposed operational
budget, capital request and the fire department debts. Each community received credit for interest
earnings and other revenues for the department and the rental of the community room were removed from
the figures. The allocation from each community was adjusted based on Waite Park's intention to annex
their remaining portion of St.Joseph Township. The Fire Board agreed to incrementally scale back the
operational reserve buy-down each year. For 2017,the buy-down in operations is presented as$5,000.
The buy-downs are expected to end after the 2017 budget year. The operational budget shows an increase
of$15,495 (4.96%). In addition,each community received credit for interest earnings in the fire hall and
truck debt fund plus an additional$20,000 credit to spend down the bond fund balance. The debt funds
accounted for a$1,150 (1.0%)contribution increase. ote: 2017 is the last year of the fire hall debt).
The allocated portions for each community were determined by the taxable market values for each
community.Administration provided a change of the taxable market value allocation for St. Joseph
Township to account for the annexation anticipated by Waite Park. As an offset,their is a revenue line
item for property tax sharing contributions from St. Joseph Township as proposed in the fire contract
agreement. The allocation for each community can be found on the attached Summary of Fire
Contribution. The overall percentage increase is 15.56%. The revenue budget does not include a
contribution estimate from CSB. They cannot promise an annual contribution. Also,the reserve buy-
down was reduced$23,500. A$3,000 operational adjustment will adjust the percent change column by
1%.
The proposed budget is broken down by community in the summary below.
BUDGET/FISCAL IMPACT: 2017 Draft Budget by Community:
City of St.Joseph $178,591.80
St.Joseph Township $ 98,838.40
St.Wendel Township $ 81,334.80
ATTACHMENTS: Request for Board Action—2017 Budget
2017 Operational Budget
2017 Capital Improvement Plan Summary and Individual Forms
REQUESTED BOARD ACTION: Approve the preliminary 2017 budget and capital requests
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CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2017 - 2021
PROJECT TITLE: Computer Hardware/Software TOTAL COST: $1,500/system
����' BUD��'� $�;��U.UO � � �� PROJECT CATE(30RY��Computet Equipment
DESCRIPTION: Computer Hardware/Software
JUSTIFICATION: Account Code: E105-42210-581/582
To keep up with computer hardware/software needs,putting funds aside each year. Computers are used for
fire training lessons,weather reports, grant administration,reporting and various administrative tasks. A
new desktop computer was purchased in 2010 with connections to the City's server and electronic database.
The fire dept purchased 2 desktops in 2011,one in dispatch and one in the fire chiefs office. The desktops
are connected to the City's server along with a scanner and new copier/printer. Funding to continue for
future replacements typically in 3-5 years for computer equipment. In 2014,the fire dept switched fire
reporting software from FireHouse to Image Trend to save $750 per year in support costs.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2017 2018 2019 2020 2021 Total
Fire Administration:
Computer Hardware 1,782.79 1,250.00 1,250.00 1,250.00 1,250.00 1,250.00 8,032.79
Computer Software 250.00 50.00 50.00 50.00 50.00 50.00 500.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2016-2018,ongoing Construction
Equipment and Other 8,532.79
NEIGHBORHOOD: Total $8,532.79
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-2
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CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2017 - 2021
PROJECT TITLE: Turnout Gear Replacement TOTAL COST: $1,800/set
2017 BUpGET. $5,000.00 PROJECT CATEGORY:Other Equipment
DESCRIPTION: Fire Fighting Other Equipment
.lU$TIFICATI�N: Account Code: E105-42220-580
As the fire fighting equipment ages,replacements will be required. This replacement fund is for items not
used directly for fire fighting,but rather supports the fire fighting efforts. This fund is to keep money in the
budget to help fund equipment replacements in the future without large spikes for the purchases. Unused
funds goes back into the equipment reserve fund. The Fire Board approved the purchase of 18 sets of turn-
out gear in 2012, 7 sets in 2013,2 sets in 2014 , 6 sets in 2015 using this reserve fund. NFPA standards state
that fire fighters turn-out gear is only good for 10 years. The Fire Chief has set up a timeline showing when
the gear needs to be replaced. Each year,there may be as few as 1 or 2 that will need to be purchased.
Along with that,when a new fire fighter joins the department and gets the minimum requirements,they are
then fitted for their new gear. Each set,which includes a pant and coat, costs about$1,800 each. The next
scheduled big replacement is 2022 with up to 8 sets/year. Boots and helmets are not included in this price as
they will be reused when possible. Boots and helmets were updated in 2015. Old turnout gear are kept as
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2017 2018 2019 2020 2021 Total
Fire Fightin�:
Maint. Reserve Fund 7,417.89 5,000.00 5,000.00 6,000.00 6,000.00 6,500.00 35,917.89
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 35,917.89
NEIGHBORHOOD: Total $35,917.89
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-3
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CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2017 - 2021
PROJECT TITLE: Extrication Equipment TOTAL COST: $25,000.00
2Q97 BUDGET; �$4,OQO b�' ��" ��� PROJECT CATEGORY:Equipment
DESCRIPTION: Extrication Equipment
.lU$TIFICATION: Account Code: E105-42220-584
As the St. Joseph area grows additional fire and rescue equipment is needed to service the area. Accidents are
on the rise in the area. Good extrication equipment is needed to possibly save lives of those injured. The
department currently has 2 sets of extrication equipment. One set is approximately 19 years old,the other set
is about 10 years old. The equipment life will vary depending on usage. This budget is to set money aside to
the reserve account to replace the sets in the future as needed. The Fire Chief estimates replacement of a unit
between 2015 -2017. The equipment cost may go down due to the pump for the extrication equipment being
added to the 2012 pumper truck. It may be possible to only pay for the tooling part of the extrication
equipment in 2017.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2017 2018 2019 2020 2021 Total
Fire Figh, tin�
Equipment Reserve 21,562.40 4,000.00 3,000.00 3,000.00 3,000.00 3,000.00 37,562.40
0.00
Trade In Value 500.00 500.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2017, 2026 ongoing Construction
Equipment and Other 37,562.40
NEIGHBORHOOD: Total $37,562.40
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-5
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CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2017 - 2021
PROJECT TITLE: Mule ATV/Pump/Tank TOTAL COST: $15,000.00
2017 BUDGET: $750.00 - PROJECT CATEGORY;Equipment Reserve
DESCRIPTION: Replace Off Road Grass Rig
JUSTIFICATION: Account Code: E105-42220-584
The grass rig was replaced in 2012, including a new pumper,trailer and equipment. The rig was funded with a
DNR grant,trade in of old rig and reserved funds. The 2012 unit should last 10-12 years with an expected
replacement cost of$15,000. The 2012 ATV will also have residual value of approximately$5,000 in a trade-
in or sell.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2017 2018 2019 2020 2021 Total
Fire Fighting_
Fire Fighting Equip 453.95 750.00 750.00 1,300.00 1,300.00 1,350.00 5,903.95
Trade In
PROJECT COSTS
PROJECT STARTING DATE: 2012 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2024,ongoing Construction
Equipment and Other 5,903.95
NEtGHBORHOOD: Total $5,903.95
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-4
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CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2017 - 2021
PROJECT TITLE: Rescue Van TOTAL COST: $160,000.00
2017 BU�GET: ` $8,500.00 PROJECT CATEGORY;Equipment Reserve
DESCRIPTION: Comparable unit to our Ford 350 (Diesel)
JUSTIFICATION: Account Code: E105-42220-584
We respond to approximately 300 calls per year. The rescue van responds to 99%of the calls. The Fire Board
approved to purchase a new 2012 Ford Chassis with a gas engine and a reconditioned box,and trade in the
1996 rescue van. The 2012 rescue van was purchased from Arrow Manufacturing, Inc. for$79,360(after a
$20,000 trade in value for the 1996 van). The department took delivery of the new van in December 2012.
Because of the usage of this truck,the 2012 Rescue Van has a useful life of about 10 years. The estimated
price of a new rescue van in 2022 is $160,000 less the trade in or sell of the 2012 van. Funds should continue
to be put aside for the future rescue van replacements.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2017 2018 2019 2020 2021 Total
Fire Fighting:
Fire Fighting Equip 41,759.58 8,500.00 9,500.00 12,500.00 17,500.00 25,000.00 114,759.58
0.00
Trade in Value 0.00
Equipment Bonds 0.00
PROJECT COSTS
PROJECT STARTING DATE: 2012 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2022, ongoing Construction
Equipment and Other 160,000.00
NEIGHBORHOOD: Total $160,000.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-6
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CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2017 - 2021
PROJECT TITLE: Pumper Truck TOTAL COST: $750,000.00
201'�BUDGET: $i0,Q00.00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Engine#1
.IUSTIFICATION: Account Code: E105-42220-584/585
Mainline pumper-current pumper 2012 freightliner. The Department took delivery of the 2012 pumper truck in
August 2012. The pumper truck was purchased from Rosenbauer Minnesota,LLC. in the amount of$483,011. The
2012 truck was funding by the sale of the 1997 freightliner to the City of Elrosa for$60,000,reserved funds and
equipment certificates. The 2012 pumper will require replacement by 2032(20 years maximum). Anticipate a portion
of the cost to be covered by an equipment bond since the cost is prohibited from funding each year through reserves.
Reserves will be set aside to minimize the bond costs. The preliminary costs to plan the specifications,bidding and
manufacturing the pumper truck will take approximately 2 years. The estimated cost of a new pumper truck in 2032 is
approximately$750,000. Some expenditures will be incurred in 2030 and 2031. The total cost does not reflect a trade-
in value for the 2012 model.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2017 2018 2019 2020 2021 Total
Fire Fi�hting;
Fire Fighting Equip 65,823.77 10,000.00 11,000.00 12,500.00 15,000.00 17,000.00 131,323.77
Trade In Value 0.00
Equipment Bonds 0.00
PROJECT COSTS
PROJECT STARTING DATE: 2012 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2032,ongoing Construction
Equipment and Other 131,323.77
NEIGHBORHOOD: Total $131,323.77
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-7
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CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2017 - 2021
PROJECT TITLE: Ladder Truck TOTAL COST: $1,000,000.00
. ��
�p��B�DGET' , �, _
� : � � � $�b,��U(�(� =�� �� PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Ladder Truck#2
.1USTIFICATI�N: Account Code: E105-42220-585
The ladder truck was purchased by the fire service communities in 2001 with equipment certificates. The
certificates were paid off by 2006. The cost of fire fighting equipment continues to escalate by more than the
consumer price index. The ladder truck is expected to be functional for approximately 20 years; therefore,the
replacement is scheduled for 2021. The current ladder truck cost$365,000. By 2021 a new ladder truck is
estimated to cost over$1,000,000. This will also depend on the height of the buildings in the area and the height
of the ladder the fire department may need. Anticipate issuing equipment bonds to cover a portion of the cost of
the new ladder truck. The 2001 ladder truck will be traded in or sold to help offset the cost of a new truck. The
total cost does not reflect any trade-in value for the 2001 truck.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2017 2018 2019 2020 2027 Total
Fire Fi�h��
Fire Fighting Equip 57,250.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 107,250.00
Trade In Value 0.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2021, ongoing Construction
Equipment and Other 107,250.00
NEIGHBORHOOD: Total $107,250.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-8
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CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2017 - 2021
PROJECT TITLE: Grass Rig#3 TOTAL COST: $80,000.00
20'!?BUQGET. $i2,0U0.00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Grass Rig#3
.IUSTIFICATION: Account Code: E105-42220-585
Grass Rig#3 was purchased by the fire service communities in 1997 for$55,000. The rear end went out of the
rig in 2014 and a used rear-end was installed. The cost of fire fighting equipment continues to escalate by more
than the consumer price index. The Grass Rig is expected to be functional for approximately 20 years; therefore,
the replacement is scheduled for 2017. The Fire Chief believes the grass rig may last longer than 20 years -based
on the number of calls over time and the repairs made. By 2017 a new rig is estimated to cost over$80,000. The
Fire Chief would like to look at the possibility of writing an AFG grant to replace this truck. It is the feeling of
the Fire Department to go to a CREWCAB truck that will allow us to haul more personnel to the scene. Our
current truck can haul two fire fighters,and the truck is set up to have a minimum of nine fire fighters to run.
Some of the equipment from the 1997 grass rig may be reused for the new rig.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2017 2018 2019 2020 2021 Total
Fire Fighting_
Grant??
Fire Fighting Equip 59,000.00 12,000.00 4,000.00 4,000.00 4,000.00 4,000.00 87,000.00
Trade InValue 9,000.00 9,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2017, ongoing Construction
Equipment and Other 96,000.00
NEIGHBORHOOD: Total $96,000.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-9
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CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2017 - 2021
PROJECT TITLE: Tanker Truck#4 TOTAL COST: $300,000.00
2017 BUDGEfi '$�,SfltJ.00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Tanker Truck#4
.IUSTIFICATI�N: Account Code: E105-42220-584
Tanker truck#4 was purchased by the fire service communities in 1999 for$107,594. The cost of fire fighting
equipment continues to escalate by more than the consumer price index. Tanker#4 is expected to be functional
for approximately 20 years; therefore,the replacement is scheduled for 2019. By 2019 a new truck is estimated to
cost over$300,000. Tanker#4 was purchased with a steel tank that began leaking shortly after the purchase. The
city's staff have made repairs to keep the truck functional. In 2012,the tanker was taken down to Rosenbauer in
South Dakota to fix a leak on the tank, and the top covers were redone due to water hammering damage. The
repairs were covered by the tank warranty. The repairs did not help. The tank was replaced with a poly tank in
2014 for$31,749 by Rosenbauer. The leaking stopped and firefighters believe the truck could outlast its useful
life now. With the tank replacement,the useful life has been extended 10-20 years. The annual reserve budget
has been reduced to offset budget needs for equipment nearing their useful lives.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2017 2018 2019 2020 2021 Total
Trade In Value 0.00
Fire Fi��
Fire Fighting Equip 15,001.00 2,500.00 2,500.00 3,000.00 3,500.00 4,000.00 30,501.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2028, ongoing Construction
Equipment and Other 30,501.00
NEIGHBORHOOD: Total $30,501.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-10
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CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2017 - 2021
PROJECT TITLE: Air Packs/Air Tanks TOTAL COST: $1,000/tank
2U1�BUDGET: $2,2��.0{� PROJECT CATEGORY;Other Equipment
DESCRIPTION: Fire Fighting Equipment
JUSTIFICATION: Account Code: E105-42220-585
The Fire Department received an AFG grant in 2013 to purchase 16 new air packs, 32 air tanks, and 30 fire
fighter masks. The air tanks have a useful life of 15 years. To avoid a spike in replacing a1132 tanks in
2028,the Fire Chief recommends replacing eight(8)tanks every three years starting in 2016,2019, 2022,
2025,2028. This would always leave the Department with roughly 40 tanks after the first 15 years. Each
tank will cost about$900 -$1,000. The Department sold the old tanks on the online auction GovDeals.com.
Proceeds were added back to this reserved account.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2017 2018 2019 2020 2021 Total
Fire Fi h�ting_
FF Equipment 7,000.00 2,250.00 2,250.00 2,500.00 2,500.00 2,500.00 19,000.00
Trade In Value 1,000.00 1,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2014 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2019,ongoing Construction
Equipment and Other
NEIGHBORHOOD: Total $0.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-11
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CITY OF ST. JOSEPH
CAPlTAL IMPROVEMENT PLAN
2017 - 2021
PROJECT TITLE: Equipment Replacement TOTAL COST: Varies
2017 BUDGET: $1,�04.Q0 PROJECT CATEGORY,Other Equipment
DESCRIPTION: Fire Fighting Equipment
JUSTIFICATION: Account Code: E105-42220-585
As the fire fighting equipment ages,replacements will be required. This replacement fund is for items
directly used for fire fighting. This fund is to keep money in the budget to help fund equipment replacements
in the future without large spikes for the purchases. Unused funds goes back into the equipment reserve
fund. In 2015,two saws were replaced. The St. Joseph Jaycees donated one saw, the other purchased under
this reserve account. Firefighter boots and helmets were also replaced in 2015.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2017 2018 2019 2Q20 2021 Tota!
Fire Fi�htin�
FF Equipment 9,812.12 1,900.00 2,000.00 2,000.00 2,500.00 2,750.00 20,962.12
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 20,962.12
NEIGHBORHOOD: Total $20,962.12
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-12
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CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2017 - 2021
PROJECT TITLE: 800 Mhz Radios TOTAL COST: $79,200.00
2017 BUDGET: $16,700.00 PROJECT CATEGORY: Other Equipment
DESCRIPTION: Motorola XLT 2500 Portable Radios
.IUSTIFICATION: Account Code: E105-42250-580
The City switched over to 800 Mhz radios in 2007 and 2008. The fire department received 25 radios with a
grant in 2007. The radios have a life of 8-10 years. The next replacement is scheduled for 2017. The cost per
radio is currently about$3,100 per radio with the programming. The estimated replacement cost in 10 years is
$3,300. Grant funding availability is unknown,but will be pursued by the Fire Chief. A couple radios have
been replaced the past couple years due to damage and malfunction. The newer radios will not need to be
replaced in 2017. The police department replaced their portable radios in 2015. The fire department received
six old police radios for spares until new radios can be purchased.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2017 2018 2019 2020 2021 Total
Fire Communications:
0.00
0.00
Radio Reserve 54,208.25 16,700.00 10,000.00 10,000.00 10,000.00 10,000.00 110,908.25
Trade In Value 6,500.00 6,500.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2017,ongoing Construction
Equipment and Other 110,908.25
NEIGHBORHOOD: Total $110,908.25
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-13
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CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2017 - 2021
PROJECT TITLE: Equipment Replacement TOTAL COST: $3,000/year
2017 BUbGET: $3,0��.0� PROJECT CATEGORY:Other Equipment
DESCRIPTION: Communications Equipment
.lU$TIFICATIDN: Account Code: E105-42250-580
As the fire fighting communications equipment ages,replacements will be required. This fund is to keep
money in the budget to help fund equipment replacements in the future without large spikes for the purchases.
Unused funds goes back into the equipment reserve fund. The fire department's pagers go through a lot of
wear and tear and need to be replaced periodically. The department currently replaces around 5 pagers per
year(totals approximately$3,000)under this capital item. All pagers must be at least a Minitor V in order to
work with the EMS system. The department currently has 31 pagers. In 2013,the Fire Department wrote a
50/50 DNR grant to fund two pagers. The Department was awarded and the pagers were purchased.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2017 2018 2019 2020 2021 Total
Fire Communications:
0.00
0.00
Radio Reserve 3,165.15 3,000.00 3,000.00 3,000.00 3,000.00 3,000.00 18,165.15
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 18,165.15
NEIGHBORHOOD: Total $18,165.15
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-14
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CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2017 - 2021
PROJECT TITLE: Equipment Replacement TOTAL COST: Varies
2097 BUDGET: $200.00 PROJECT CATEGORY,Other Equipment
DESCRIPTION: Medical Equipment
JUSTIFICATION: Account Code: E�o5-a227o-580
As the medical services equipment ages,replacements will be required. The replacement for medical
services equipment can vary depending on medical calls received each year. This fund is to keep money in
the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused
funds go back into the equipment reserve fund. In 2013, one defibulator was purchased through the police
department equipment certificate at a cost of$1,710.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2017 2018 2019 2020 2021 Total
Medical Services:
0.00
0.00
Other Equip 1,727.57 200.00 200.00 200.00 200.00 200.00 2,727.57
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 2,727.57
NEIGHBORHOOD: Total $2,727.57
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-15
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CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2017 - 2021
PROJECT TITLE: Building Repairs/Updates TOTAL COST: varies
20�7 BUDGET. $1,SOU.00 PROJECT CATEGORY:Improvement other than building
DESCRIPTION: Unexpected Building Repairs/Replacements
JUSTIFICATION: Account Code: E105-42280-530
The Community Fire Hall was constructed in 1997. The City issued debt in 1997,refunded in 2005 and 2011,
with payments until 12-1-17. As the building ages,replacements will be needed to maintain a safe and proper
function of the building. The roof has had over 3 leaks since the warranty period expired on the building. It is
likely the roof will need to be changed within the next 10 years. In addition,the floor in the apparatus bay may
need some repair or replaced in the next 10 years. The floor is showing a lot of wear. This capital item allows
for setting money aside in the building reserve fund until a major repair is required. By setting money aside
each year,the Fire Board will not feel large spikes in the annual budget. In 2015, the tables and chairs were
replaced in the community room. The St. Joseph Lion's donated$1,000 towards the purchase. Chief is waiting
for a quote to paint office, dispatch and hallway in 2016.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2017 2018 2019 2020 2021 Total
Fire Station&Buildine:
0.00
0.00
0.00
Bldg Fund Reserve 20,766.92 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00 28,266.92
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2017,ongoing Construction 28,266.92
Equipment and Other
NEIGHBORHOOD: Total $28,266.92
Presented to the Fire Board on Approved Denied Tabled
Comments
. Approval to Purchase Date Authorizing Initials Date
FIRE-16
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CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2017 - 2021
PROJECT TITLE: Sealcoat Driveway TOTAL COST: $5,000/Application
301T BUDGET: $500.00 PROJECT CATEGORY:Improvement other than building
DESCRIPTION: Seal/Stripe Parking Lot
��IST�F�CATI�N: Account Code: E105-42280-530
Routine maintenance recommended every 5 years. The cost per coat is approximately$5,000. The last sealcoat
was done in 2011 for$2,630 plus the cost of striping. The 2011 sealcoating was done in combination with the
City's scheduled sealcoating project. The striping costs are in addition to the sealcoat pricing. Future
sealcoats/crack fill repairs may be able to be combined with the City's street maintenance for a cost savings.
The Fire Chief was notified in 2013 by City Maintenance that the parking lot should be replaced due to its age
and wear. Maintenance recommends getting quotes for replacement soon. The fire dept will work with
maintenance to see if the parking lot replacement can be done in conjunction with a city project for cost savings.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2017 2018 2019 2020 2021 Total
Fire Station&Buildin�:
0.00
0.00
Improveinents other 0.00
than Building 19,991.92 500.00 500.00 500.00 500.00 500.00 22,491.92
PROJECT COSTS
PROJECT STARTING DATE: 2012 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2017,2022 ongoing Construction
Equipment and Other 22,491.92
NEIGHBORHOOD: Total $22,491.92
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-17
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CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2017 - 2021
PROJECT TITLE: Paint Fire Hall TOTAL COST: $7,000.00
2017..BUDGET: $1,000.00 'PROJECT CATEGORY:Improvements other than Building
DESCRIPTION: Paint All Red Exterior Trim/Doors
.IUSTIFICATI�N: Account Code: E105-42280-530
Many areas south and west side badly faded or completely void of paint. The building was repainted in 2008.
The painting will need to be updated in approximately 8 years. The estimated cost is $7,000 per application.
Chief is waiting to receive a quote to paint in 2016.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2017 2018 2019 2020 2021 Total
Fire Station&Buildin�:
Improvements other 0.00
than Building 9,450.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 14,450.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2016,2024 ongoing Construction
Equipment and Other 14,450.00
NEIGHBORHOOD: Total $14,450.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-18