HomeMy WebLinkAbout[04g] Millstream Arts Festival - Street Closure Request Council Agenda Item 4g
MEETING DATE: August 22, 2016
AGENDA ITEM: Millstream Arts Festival—Street Closure Request
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: Each year the Council receives and approves a similar request as
the event has not caused disruption in the City.
BACKGROUND INFORMATION: The Millstream Arts Festival will be held on September 25, 2016
between 11:00 AM and 5:00 PM.The artists will set up early that morning. In order to provide a safe
environment,the Millstream Arts Committee has requested authorization to close Minnesota Street
from 2nd Avenue NE to the eastern edge of the Millstream Shops and Lofts; College Avenue North, north
to the east/west alley(1/2 block); and College Avenue South to Callaway Street.The Committee does
have a plan for detour and will work with Stearns County and the St.Joseph Police Department.
Since Minnesota Street is a County Road, County approval is needed as well as City approval.The
organizers will be securing approval of Stearns County and requesting City approval. As with the St.
Joseph Parish, a certificate of insurance will be provided naming the City and County as insured.The
Committee has also provided the City with the proposed detour which is part of the Stearns County
Application.
The Millstream Committee will be in contact with the property owners affected by the Millstream Arts
Festival. With regard to St.Joseph's church,the committee will be opening the road for access to the
parking lot and closing the parking lot after the 10:00 AM mass.
ATTACHMENTS: Request for Council Action
Stearns County Road Closure Application
Map of Area
Millstream Arts 2016 Information
REQUESTED COUNCIL ACTION: Authorize the Administrator to execute the Street Dance/Road
Closure Permit Application as presented to allow the Millstream Arts Festival to utilize MN Street,
College Avenue North, and College Avenue South for the event to be held on September 25, 2016.
STREET DANCE/ROAD CLOSURE PERMIT APPLICATION
Road# CR 2 MN Street College Avenue N College Avenue S to Callaway St
Name of City St. Joseph Date of Closing September 25,2016
Sponsoring Organization Millstream Arts Festival
Time of Closing: Beginning 6:00 AM Ending 8:00 PM
Event Coordinator Margy Hughes Telephone 320-363-4976 _
Address 128 Able Court; St. Joseph MN 56374
A snap of the proposed road closed area and detour route shall accompany the application.
Permission is hereby granted to close the roadway on the above referenced highway, subject to the
following provisions:
I. That a specific time and date is set for the road closure and such use shall not exceed
14 Hours.
2. That a definite detour route is established.
3. That adequate police coverage of the closure and direction of the detour traffic is available.
Coordination with local police and the Stearns County Sheriff is required.
4. That the detour route is marked with standard traffic control signs so as to leave no doubt
asto the intended route. Failure to provide adequate signing may result in the Steams
County Sheriff ordering the highway reopened to traffic.
5. That no stands, buildings, tents or other encroachments be permitted within the
highway right of way.
6. That the event coordinator be responsible for all costs involved,including
providing police coverage for traffic control.
7. That the event coordinator shall be responsible for all Necessary Street cleaning to
Steams County's satisfaction.
Date: Requested By:
Signature and Title of Local Authority
Date: Requested By:
Signature and Title of Local Authority
A representative of the Steams County Highway Department may arrange to meet with the
applicant and review the proposed closure area and detour route prior to the date of the street
dance.
cc: Area Maintenance Engineer
Stearns County Sheriff
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About O Art Et Lit O Entertainment O Food O Loso Legacy/Matzke Award O Map O Contact Us
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ARTS FESTIVALlow
SUNDAY, SEPTEMBER 25, 2016 ar ! '
11 AM to 5 PM '
Downtown St. Joseph, MN ~ It
Original watercolor of Millstream Arts Festival by Dan Mondloch,2014.
ART St LITERATURE O MUSIC O DANCE O FOOD O ACTIVITIES
Photos by Steve Diamond Elements