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City of Saint .Toseph Capital Equipment Plan
Project Name: Election EquipmentlPolling Place Project Code: AD-1401
Department/Division: Administration-Elections Strategic Goal: Equipment
Description: Election Administration
Purpose/ As the City grows another election precinct may be needed. The aiternative to adding another polling place is to have a
JustifiCation: facility large enough to accommodate additional voters. With the construction of the government center,the space may
be large enough along with one other polling place. Regardless,additional equipment will be needed. Reserved budget
assists with funding bi-annual eiections. This allows the City to avoid a fluctuating levy for elections held every other
year. New laws in Minnesota requires a minimum number of election judges for primary and general elections. Each
election judge must attend training at Steams County. Head judges require addi6onal training.
Funding Priority: � 2-� Year originally proposed: 2012 land: $0
Construction: $0
Effect on Ops varies each year Consulting: $0
Budget: Equipment: $29,163
Notes: E101-414�0-53Q Contingency: $0
Total Costs: $29,163
Previous 2017 2018 2019 2020 2021 Fundinain
Fundina Source Fundinu Later Years TOTAL
General Levy $23,163 $750 $750 $1,000 $1,500 $2,000 $0 $29,163
TOTAL $23,163 $750 $750 $1,000 $1,500 $2,000 $0 $29,163
Map of Project Area: Image of Project:
Monday,August 22,2076 Project Detai[Report
City of Saint .Toseph Capital Equipment Plan
Project Name: Computer Replacement Project Code: AD-1406
Depa�tmentlDivision: Administration-Equipment Strategic Goa1: Equipment
Description: Computers I
PurpoSei At least once a year a few computers need to be replaced or updated. It is the intent of this project to fund three to five
Justification: computers each year. This project wi11 also fund desktop printers as they end their usefu)life. The administration staff
are trying to tier ou#computer replacements to avoid large budget increases every 3-5 years. This budget item also
includes tracking computers for public wo�Cs,building inspections,EDA and Police. This item also indudes the main
seroers. The servers have a useful life of 5 years. The last server replacement was 2013. The servers can be replacQd
in 2018 with equipment certificates. There is not much useful life remaining in the computers when replaced once the
hardrives are removed. A couple older computers that were replaced in 2013 were kept as spares. The computers are
not functional for daily operations,but may be used as a spare if one is needed.
Funding Priority: 3 � Year originally proposed: 2004� Land: $0
— Construction: $0
Effect on Ops $2,500Isystem Consulting: $0
8udget: Equipment: $95,642
Notes: E490-41430-581 Con6ngency: $0
new-41430-581 Total Coats: $95,642
Previous 2017 2018 2019 2020 2021 Fundin�in
Fundin�Source fundin� Later Years TOTAL
Equipment Certificate $0 $0 $25,000 $0 $25,000 $0 $0 $50,000
General Levy $8,142 $7,500 $7,500 $7,500 $7,500 $7,500 $Q s45,642
TOTAL 58,142 $7,500 $32,500 a7,500 $32,500 $7,500 $0 s95,642
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detai!Repvrt
City of Saint Joseph Capital Equipment Plan
Project Name: Equipment Replacement Project Cotle: AD•1405
DepartmenUDivision: Administration-Equipment Strategic Goal: Equipment
Descripti0n: Equipment replacement �
Purpose/ These funds have been set aside to offset unexpected equipment replacement in the administrive dept. One piece of
Justification: equipment not budgeted elsewhere is the scannerlprinter for large maps and blueprints. The scannedprinter was
purchased in 2015 to archive files into LaserFiche and to print plans needed in severa!departments.
Funding Priority: 2 Year originally proposed: 2004 Land: $0
Constniction: $0
Effect on Ops varies Consulting: $0
Budget: Equipment: $11,338
Notes: E490-41430-570 Contlngency: $0
Total Costs: $11,338
Previous 2017 2018 2019 2020 2021 Fundin�in
Fundina Source Fundin Later Years TOTAL
General Levy $8,338 $250 $500 $750 $750 $750 $0 511,338
TOTAL $8,338 $250 �500 $750 $750 $750 s0 $11,338
Map of Project Area: Image of Project:
Monday,August 22,2016 Projeet Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Mailing System Project Code: AD-1411
DepartmenUDivision: Administration•Equipment Strategic Goal: Equipment
Description: Mailing System-3-station folderCnserter , _�
Purpose/ The City purchased the mailing system in 2014 on a 36-month capital leaselpurchase agreement. NEOPOST con6nues
Justification: to provide service on the mailing system as part of the agreement. The mailing system is used to mail utiliry bills,city
newsletters and other large mailings made to the community. The expected life is 5-10 years. Staff rec�mmends
replacement in 2020.
Funding Priority: 2 Year originaNy proposed: 2014� Land: $0
Construction: $0
Effect on Ops $8,500 Consufting: $0
B�dget: Equipment: $9,000
Notes: E490-41430-570 Contingency: $0
new-01430-570 Total Costs: ;9,000
Previou 2017 018 2019 20� 2021 Fundin�in
Fundina Source Fundi Later Yeara TOTAL
Equipment Certificate $0 $0 $0 $0 $2,500 $0 $0 t2,500
General Levy $4,000 $500 $500 $5U0 $500 $500 $0 =6,5�
TOTAL S4,OQ0 a500 �500 5500 $3,000 5504 =0 �9,000
Map of Project Area: Image of Project:
Monday,August 22,2016 ProJect Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Scanner Project Code: AD•1502
DepartmenUDivision: Administration•Equipment Strategic Goal: Equipment
Description: Desktop scanners for document filing __ _ ' _ _ _ J
Purpose/ City offices currently has three desktop scanners,the police dept.has two scanners,and the fire dept.has one scanner
JuStifiCatlon: to file documents electronically into LaserFiche. The scanners are used frequently during the business day. The
scanners have an estimated life of 5-8 years. The most used scanners were last purchased in 2010 with a 1 year
warcanty. As scanners are replaced,older models are transferred to other departments that use them much less
frequently. Based on the last purchase date,the next scanner repiacement is scheduled for 2018.
Funding Priority: 2 Year originally proposed: 2014 �and: $0
_ Construction: $0
Effect on Ops $94,000 Consulting: $0
Budget: Equipment: $17,000
Notes: E490-41430-570 Contingency: $0
new-41430-570 Total Costs: $17,000
Previous 2017 2018 2019 2020 2021 Fundina in
Fundina Source �undin� Later Years TOTAL
Equipment Certificate $0 $0 $12,900 $0 $0 $0 $0 $12,900
General Levy $0 $100 $1,000 $1,000 $9,000 $1,000 $0 $4,100
TOTAL $0 $100 $13,900 $1,000 $1,000 $1,000 $0 $17,000
Map of Project Area: Image of Project:
Mondav,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Software Project Code: AD•1407
Department/Division: Administration•Equipment Strategic Goal: Equipment
Description: Administrative Software �
Purpose/ Most of the city office functions are computerized and software updaates and maintenance are required. A major update
Justification: in software occurred in 2010 using funds from equipment certificates. The updates allow the public and each department
to more easily access public information. Current udpates include property management and GIS software.
Funding Priority, 2 Year originally proposed: 2008 Land: $0
— Construction: $0
Effect on Ops varies Consulting: $0
Budget: Equipment: $9,145
Notes: E490-41430-582 Contingency: $0
Total Costs: ;9,145
Previous 2017 2018 2019 2020 2021 undin n
Fundina Source f'undin� L�terYears 07AL
GeneralLevy $5,425 $750 $750 $750 $750 $0 $720 59;145
TOTAL 55,425 $750 $T50 �750 $T50 $0 5720 s9,145
Map of Project Afea: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Telephone System Project Cotle: AD•1403
Department/Division; Administration•Equipment Strategic Goal: Equipment
Description: Digital Intra-O�ce phone system _ _ ___ J
Purpose/ The current phone system was upgraded'+n 2007 to a new version of digital phones. The system allows for transferring
JUstification: to the pubiic works facility,water filtration plant and fire hall. The system also allows for direct dial numbers and more
advanced voice messaging. An annual budget is needed to maintain the system and allow for upgrades and new
extensions.
Funding Priority: 2 Year originally proposed: 20Q6 Land: $0
Construcfion: $0
Effect on Ops $5001phone
Budget: Consulting: $0
Equipment: $3,190
Notes: E490�1430-570 Contingency: $0
Total Costs: $3,190
Previous 201T 2018 Z019 2020 2�21 Fundina in
Fundlna Source Fundina Later Years T4TAL
Genera(Levy $1,940 $250 $250 $250 $250 $250 $0 s3,190
TOTAL $1,940 $250 $250 $250 $250 $250 SO $3,190
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Comprehensive Plan Update Project Code: AD-1410
DepartmenUQivision: Administration-Planning Strategic Goal: Planning
Description: 5 year comprehensive plan update,includes appiicable ordinances �
Purpose/ Minnesota Statutues suggest updating the City's comprehensive plan approximately every five years to update current
Justification: needs and trends of the City. The last update was completed in 2008. Staff recommends setting aside funds to
complete the next update in 2016/2017 at an estimated cost of$10,000. Future budgets include some funding for other
plan updates also(such as the Transportation Plan). In 2014,$5,000 of the comp plan budget was applied to an Xce1
Energy study to look at relocating the power poles in the downtown area away from Minnesota Street. Exc:ess building
permit revenue from the 2016 operational budget was allocated to completing a comp plan update.
Funding Priority: 3 J Year originally proposed: _2014 Land: $0
-- Construction: $0
Effect on Ops $10,000/update ! Consulting: $49,000
Budget: Equipment: $0
Notes; E101-41910-300 Contingency: $0
R101-41430-32210 Total Costs: $49,000
Previous 2017 2018 2019 2020 2021 �undin i�n
Fundinp Source Fundin� Later Years TOTAL
Fund Balance Reseroes $20,OQ0 $0 $0 $0 $0 $0 $0 ;20,000
General Levy $4,000 $5,000 $5,000 $5,000 $5,000 $5,000 $0 529,000
TOTAL $24,000 $5,000 $5,000 $5,000 $5,000 $5,000 $0 g49,000
Map of Project Area: Image of Project:
Monday,Aagust 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: 800 MHz Portable Radios Project Code: FD-1411
DepartmenUDivision: Fire-Fire Strategic Goal: Equipment
Description: Motorola XLT 2500 Portable Radios _ _�
Purpose/ The City switched to 800 MHz radios in 2007 and 2008. The fire dept received 25 radios with a grant in 2007. The
Justification: radios have a useful life of 8-10 years with the next replacement scheduled for 2017. The cost per radio is currently
about$3,100 with programming. The estimated replacement cost in 10 years is$3,300. Grant funding availability is
unknown,but will be pursued by the Fire Chief. A couple of radios have been replaced the past few years due to
damage or malfunction. The newer radios will not need to be replaced in 2017. The police dept replaced their portable
radios in 2015. The fire dept received six old police radions for spares until new radios can be purchased.
Funding Priority: 3 Year originally proposed: 2007 Land: $0
Construction: $0
Effect on Ops $79,200 Consulting: $0
Budget: Equipment: $117,408
Notes: E105-42250-580 Contingency: $0
Total Costs: $117,408
Previous 2017 2018 2019 2020 2021 Fundin�in
Fundina Source Fundin� Later Years TOTAL
Fire Contracts $54,208 $16,700 $10,Q00 $10,OOQ $10,000 $10,000 $Q $110,908
Trade In Value $0 $6,500 $0 $0 $0 $0 $0 $6,500
TOTAL $54,208 $23,200 $10,000 $10,000 $10,000 $10,000 �0 $117,408
Map of Project Area: Image of Project:
Monday,August 22,20I6 Project Detail leeport
City of Saint Joseph Capital Equipment Plan
Project Name: Air Packs/Air Tanks Project Code: FD-1417
DepartmenUDivision: Fire•Fire Strategic Goal: Equipment
Description: Air packs,Air tanks,fire fighting masks I
Purpose/ The fire dept received an AFG grant in 2013 to pu�chase 16 air packs,32 air tanks and 30 fire fighter masks. The air
Justification: tanks have a useful life of 15 years. To avoid a spike in replacing all 32 tanks in 2028,the Fire Chief recommends
replaang eight tanks every three years starting in 201612019120221202512028. This would always leave the department
with roughly 40 good tanks after the first 15 years. Each tank will cost about$900-$1,000. The fire dept sold the old
tanks GovDeals auction site. Proceeds were added back into this reserve acxount.
Funding Priority: 3 Year onginally proposed: 2014 Land: $0
Construction: $0
Effect on Ops $1,OOO�ank Caisulting: $0
Budget: Equipment: $20,0�
Notes: E105-42224-585 Contingency: $0
Total Costs: 320,000
Previous 2017 2018 2019 2020 2 l�21 Fundin�in
Fundina Source Fundina Later Years TOTAL
Fire C�ntracts $7,000 $2,254 $2,250 $2,500 $2,500 $2,500 $0 519,000
Trade In Value $0 $0 $0 $1,000 $0 $0 $0 59,000
TOTAL a7,000 52,250 SZ,230 s3,500 $2,500 $2,500 s0 E20,000
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equiprrient Plan
Project Name: Building RepairslUpdates Project Code: FD-1414
Department/Division: Fire-Fire Strategic Goal: City Buildings
Description: Unexpected building repairs/replacements _ J
Purpose/ The Community Fire Hall was constructed in 9997 with a building bond. Payments go through 1211/1). As the building
JuStification: ages,more replacements will be needed to maintain a safe and proper function oi the building. The roof has had over 3
leaks since the warranty period expired on the building. It is likely the roof wil!need to be changes within the next 10
years. The floor is showing a lot of wear. This capital item altows for money to be set aside for major future repairs. In
2015,the tables and chairs were replaced in the community room. The St.Joseph's Lions donated$1,000 towards the
purchase. The Fire Chief is waiting for a quote to paint the o�ces,dispatch and hallway in 2016 using funds available in
this reserve account.
Funtling Priority: 2 J Year originally proposed: 2006 Land: $0
— Construction: $28,267
Effect on Ops varies Consulting: $0
Budget: Equipment: $0
Notes: E105-42280-530 Contingency: $0
Total Costs: $28,267
Previous 2017 2018 2019 2020 2021 Fundin�in
Fundin�Source Funding Later Years TOTAL
Fire Contracts $20,767 $1,500 $1,500 $1,500 $1,500 $1,500 $0 $28,267
TOTAL $20,767 $1,500 $7,500 $1,500 $1,500 $1,500 a0 $28,267
Map of Project Area: Image of Project:
�
Mondav,August 22,2016 Project Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Communication Equipment Replacement Project Code: FD-1412
DepartmenUDivision: Fire•Fire Strategic Goai: Equipment
Description: Replace communications equipment __`
Purpose/ As the firefighting communication equipment ages,replacements will be required. This fund is to keep money in the
Just�cation: budget to help fund equipment replacements in the futures without large spikes for purc�ases. The fire dept pagers go
through a lot of wear and tear and need to be replaced periodically. The fire dept currently replaces around five pagers
per year(totals appx.$3,000)under this CIP item. All pagers must be at least a Minitor V in order to work with the EMS
system. The fire dept has 31 pagers. In 2013 the fire dept received a 50I50 DNR grant to fund two pagers Future
grants may be available for pagers.
Funding Priority: 2 � Year originally proposed; _ 2007 Land: $0
Construction: $0
Effect on Ops $3,OOOlyear � Consu�ing: $0
Budget: Equipment: $18,165
Notes: E105-42250-580 Contingency: $0
T+�tal Costs: a18,165
Previous 2017 2018 2019 2020 2021 Pundina in
Fundina Source Pundin Later Years ,T�TAL
Fire Contracts $3,165 $3,000 $3,000 $3,000 $3,000 $3,000 $0 518,165
TOTAL $3,165 a3,000 a3,000 $3,000 $3,000 $3,000 SO 518,�65
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Computer Hardware/Software Project Code: FD-1401
DepartmenUDivision; Fire-Fire Strategic Goal: Equipment
Description: Fire computer hardware/software �
Purpose/ To keep up with computer hardware/software needs,this budget item was created. Computers are used for fire training
JustifiCation: lessons,weather reports,grant administration,reporting and various administrative tasks. A new desktop computer was
purchased in 2010 with connections to the City's server and electronic database. The fire dept purchased two desktop
computers in 2011,one in dispatch and one in the fire chiefs office. The desktops are connected to the City's server
along with a scanner and new copierlprinter. Funding should continue for future replacements in 3-5 years. In 2014,the
fire dept switched fire reporting software from FireHause to Image Trend to save$750 per year in support costs.
Funding Priority: 2 J Year originally proposed: 2007 �and: $0
Construction: $0
Effect on Ops $1,500Isystem Consulting: $0
Budget: Equipment: $8,533
Notes: E105-02210-581 Contingency: $0
E105-02210-582 Total Costs: �8,533
Previous 2017 2018 2019 2020 2021 Fundina in
Funding Source Fundin� tater Years TOTAL
Fire Contracts $2,033 $1,300 $1,300 $1,300 $1,300 $1,300 $0 $8,533
TOTAL $2,033 $1,300 $1,300 51,300 $1,300 �1,300 s0 58,533
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Equipment Repiacement Project Code: FD-1410
DepartmentlDivision: Fire-Fire Strategic Goal: Equipment
DesCription: replace firefighting equipment
PurpOse/ As the firefighting equipment ages,unbudgeted replacements will be required. This replacement fund is for items directly
Justification: used for 6refighting. The reserved fund helps offset the future spikes. In 2015,two saws were replaced,one donated by
the St.Joseph Jaycees. Firefighter boots and helmets were also repiaced in 2015.
Funding Priority: 2 Year originally proposed: 2007 Land: $0
co�st�no�: ao
Effect on Ops varies Consul�ng: $b
Budget: Equipment: $20,962
Notes: E105=42220-585 Contingeney: �0
Total Costs: ;20,962
Previ us 2017 2018 2019 2020 2021 Fundinain
Fundina Source Fundin terYsars TQ�At
Fire Contracts $9,812 $1,900 $2,000 $2,000 $2,500 $2,750 $0 520,962
TOTAL $9,812 s1,900 $2,000 $2,000 $2,500 $2,750 $0 s20,962
Map of Project Area: Image of Project:
Mondav,August 22,2016 Project Detai[Report
City of Saint Joseph Capital Equipment Plan
� - - _ . � , __ � . __ _ . � - -- ... _ ._ 1 ..� ,._.�.., .._,....�t_�.�,. a_. ...
Project Name: Extrication Equipment Project Code: FD•1404
Department/Division: Fire-Fire Strategic Goal: Equipment
DesCription: Extrication equipment _ __ ___ _ _ _�
Purpose/ As the St.Joseph fire district grows additionai fire and rescue equipment is needed to service the area. Accidents are on
Justification: the rise in the area. Good extrication equipment is needed to possibly save lives of those injured. The fire dept.currently
has two sets of extrication equipment. One set is approximafe(y 19 years old,the other set is about 10 years old. The
equipment life will vary depending on usage. This budget is to set money aside to the reserve account to replace the
sets in the future as needed. The Fire Chief estimates replacement of a unit between 2015-2017. The equipment cost
may go down due to the pump for the extrication equipment being added to the 2012 pumper truck. It may be possible to
only pay for the tooling part of the extrication equipment in 2017.
Funding Priority, 2 � Year originally proposed: 2009 Land: $0
Construction: $0
Effect on Ops $25,OOOlset I Consuiting: $0
Budget: � Equipment: $38,062
Notes: E105-42220-584 Contingency: $0
Total Costs: $38,062
Previous 2017 2018 2019 2020 2027 Fundin in
Fundinq Source Fundina Later Yea�s TOTAL
Fire Contracts $21,562 $4,000 $3,000 $3,000 $3,000 $3,000 $0 $37,562
Trade in Value $0 $500 $0 $0 $0 $0 $0 $500
TOTAL $21,562 $4,500 $3,000 $3,000 $3,000 $3,000 $0 $38,062
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Grass Rig�3 Project Code: FD-1408
DepartmenUDivision: Fire-Fire Strategic Goal: Equipment
Description: Replace Grass Rig#3 _ I
Purpose/ Grass Rig#3 was purchased in 1997 for$55,000. The rear end went out of the rig in 2014 and replac$d with a used rear
Justification: end. The grass rig has a useful life of 20 years with replacement scheduled for 2017. As prices escalate,the
repfacement rig is expected to be$80,000. The Fire Chief the grass rig may last longer based on the number of calls
over time and the repairs made to the 1997 rig. The Fire Chief would like to look at writing an AFG grant to replace the
grass rig. The fire dept would like to go to a CREWCAB t�uck that will allow us to haul more personnel to the scene Our
current trudc can haul two firefighters,and the truck is set up to have a maximum of nine firefighers to run Some of the
equipment on the 1997 rig may be reused for the new rig.
Funding Priority: _ 3 � Year originally proposed: 2009 � Land: $0
_ _ ` Construction: $0
Effect on Ops $80,000 � Consulting: $0
Budget: Equipment: $96,000
NoteS: E105�2220-585 Contingency: $0
Total Costs: a96,000
Previous 2017 2018 2019 2020 2021 Fundinain
Fundin Source Fundin� Later Years TOTAL
Fire Contracts $59,000 $12,000 $4,000 $4,000 $4,000 $4,000 $0 $81,000
Trade In Value $0 $9,000 $0 $0 $0 $0 $0 $9,0�
TOTAL $59,000 $21,000 $4,000 �4,000 $4,000 $4,000 $U $96,000
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Ladder Truck Project Code: FD•1407
DepartmenUDivision: Fire-Fire Strategic Goal: Equipment
Description: Replace Ladder Truck#2 __ J
Purpose/ The ladder truck was purchased in 2001 using equipment certificates. The certificates were paid in full in 2006. The cost
JustifiCation: of fire fighting equipment continues to excalate by more than the consumer price index. The ladder truck is expected to
be functional for approximately 20 years;therefore,the scheduled replacement is 2021. The current ladder truck cost
$365,000. By 2021 a new ladder truck is estimated to cost over$1,000,000. This will also depend on the height of the
buildings in the area and the height of the ladder the fire dept may need. Anticipate issuing equipment certificates to
cover a poRion of the cost of a new ladder truck. The 2001 ladder truck will be traded in or sold to offset the costs.
Funding Priority: 2 Year originally proposed: 2009 J Land: $0
Consfruction: $0
Effect on Ops $1,000,000 Consulting: $0
Budget: Equipment: $107,250
Notes: E105-42220-585 Contingency: $0
Total Costs: $107,250
Previous 2017 2018 2019 2020 2021 Fundinain
Fundina Source Fundina Later Years TOTAL
Fire Contracts $57,250 $10,000 $10,000 $10,000 $10,000 $10,000 $0 $107,250
Trade In Value $0 $0 $0 $0 $0 $0 $0 $0
TOTAL a57,250 $10,000 $10,000 $10,000 $10,000 $10,000 a0 $107,250
Map of Project Area: Image of Project:
Monday,August 12,2016 Project Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Medical Equipment Replacement Project Code: FD-1413
DepartmenUDivision: Fire-Fire Strategic Goal: Equipment
DesCription: Medical equipment replacements I
Purpose/ As the medical services equipment ages,replacements will become more frequent. The replacement for medical
Justification: services equipment can vary depending on medical calls received each year. This fund is to keep money in the budget
to help fund equipment replacements in the future without{arge spikes for the purchases. In 2013,one defibulator was
purchased through the police dept equipment certificate at a cost of$1,710.
Funding Priority: 2 I Year originally proposed; 2�7 Land: $0
Construction: $0
Effect on Ops varies Consu�ing: $0
Budget: Equipment: $2,728
Notes; E105-42270-580 Contingency: $0
Total Costs: 52,728
Previou 2017 2018 2019 2020 2021 fundingin
Fundina Source Fundin Later Years T TAL
Fire Contracts $1,728 $200 $200 $200 $200 $200 $0 52,728
TOTAL $1,728 5200 ;200 5200 5200 $200 ;0 s2,728
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
. -. _.. � _ '.�__�._. _.�....__ '_ , " ` " . " � _"� ��,� �.�.. � . . . .�. ._H'xri-.,.>dt__ ..___..x
Project Name: Mule ATWPumplTank Project Code: FD-1403
Department/Division: Fire-Fire Strategic Goal: Equipment
DeScription: Replace off road grass rig i_ __ _' __— _�
Purpose/ The grass rig was replaced in 2012,including a new pumper,trailer and tank. The rig was funded with a DNR grant,
Justification: trade in of the old rig and reserved funds. The 2012 unit should last 10-12 years with an expected replacement cost of
$15,000. The 2012 AN will also have residual value of approximately$5,000 in a trade in or sell. Replacement is
planned for 2024.
Funding Priority: 2 Year originally proposed: 2012 Land: $0
Construction: $0
Effect on Ops $15,000 Consulting: $0
Budget: Equipment: $5,904
Nofes: E105-42220-584 Contingency: � $0
Total Costs: $5,904
Previous 2017 2018 2019 2020 2021 Fundin�in
Fundina Source Fundin . LaterYears TOTAL
Fire Contracts $454 $750 $750 $1,300 $1,300 $1,350 $0 $5,904
Trade In Value $0 $0 $0 $0 $0 $0 $0 $0
TOTAL $454 $750 $750 59,300 $1,300 $1,350 s0 a5,904
Map of Project Area: Image of Project:
�
Mondny,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Paint Fire Hall Project Code: FD-141fi
DepartmenUDivision: Fire•Fire Strategic Goal: City Bui4dings
DesCription: Paint All Red Exterior Trim/Doors , I
Purpose/ Many areas south and west side of the fire hall badly faded or completely void of paint. The building was repainted in
Justification: 2008. The painting will need to be updated in approximately eight years. The estimated cost is$7,000 per application
The Fire Chief is waiting to receive a quote to paint the fire hall in 2016.
Funding Priority: 3 Year onginally proposed: 2007 Land: $0
Co�stNction: $14,450
Effect on Ops �7,000 Consulting: $0
Budget:
Equipment; $0
Notes: E105-42280-530 Con6ngency: $0
Total Costs: 514,450
Prevtous 2017 2018 2019 2020 2021 f ndin in
Fundin�Source Fundina ter Years TorAl
Fire Contracts $9,450 $1,000 $1,000 $1,000 $1,000 $1,000 $0 =14,450
TOTAL 59,450 �1,000 a1,000 $1,000 $1,000 s1,000 ;0 514,450
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equiprrcent Plan
Project Name: Pumper Truck Project Code: FD•1406
DepartmenUDivision: Fire•Fire Strategic Goal: Equipment
Description: Engine#1 repiacement I
Purpose/ Mainline pumper-current pumper 2012 freightliner purchased new in 2012. The pumper truck was purchased from
Justification: Rosenbauer Minnesota,LLC for$483,011. The 2012 truck was funded by the sale fo the 1997 freightliner to the City of
Elrosa for$60,000,reserved funds and equipment certificates. The 2012 pumper will require replacement by 2032(20
years maximum). Anticipate a portion of the cost to be covered by an equipment certi6cate since the cost is prohibited
from funding each year through reseroes. Reserves will be set aside to minimize the debt costs. The preliminary costs
to plan the specifications,bidding and manufacturing the pumper truck will take approximately 2 years. The estimated
cost of a new pumper trunk in 2032 is approximately$750,000. Some expenditures will be incurred in 2030-2031. The
total cost estimate does not include a trade in or sell value of the 2012 truck.
Funding Priority: 2 � Year originally proposed: 2012 J Land: $0
Construction: $0
Effect on Ops $750,000 Consulting: $0
Budget: Equipment: $131,324
Notes: E105-42220-585 Contingency: $0
E105-42220-584 Total Costs: $131,324
Previous 2017 2018 2079 2020 2021 Fundinain
Fundin�Source Fundin4 Later Years TOTAL
Fire Contracts $65,824 $10,000 $11,000 $12,500 $15,000 $17,000 $0 $131,324
TOTAL $65,824 $10,000 $11,000 $12,500 $15,000 $17,000 s0 �131,324
Map of Project Area: Image of Project:
Mondav,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Rescue Van Project Code: FD-24506
DepartmenUDivision: Fire-Fire Strategic Goal: Equipment
Description: Comparable unit to our Ford 350(Diesel) I
Purpose/ We respond to approximately 300 calls per year. The rescue van responds to 99%of the calls. The Fire Board
Justification: approved to purchase a new 2012 Ford Chassis with a gas engine and reconditioned box in 2012(trading in the 1996
rescue van). The 2012 rescue van was purchased from Arrow Manufacturing,Inc.for$79,360 after a$20,000 Vade in
was received for the 1996 van. Because of the usage of this truck,the 2012 Rescue Van has a useful life of about 10
years. The estimated price of a new rescue van in 2022 is$160,000 less the trade in or sell value of the 2012 van.
Funds should continue to be put aside for the future rescue van replacements.
Funding Priority: 2 � Year originalty proposed: 2012 Land: $0
Construction: $0
Effect on Ops $160,000 Consufting: $0
Budget: Equipment: $114,760
Notes: E105-02220-584 Contingency: $0
Total Costs: a114,760
Previous 2017 2018 2019 2020 2021 Pundinain
Fundin�Source fundin Later Years TOTAL
Equipment Ce►tificate $0 $0 $0 $0 $0 $0 $0 �0
Fire Contracts $41,760 $8,500 $9,500 $12,500 $17,500 $25,000 $0 $114,760
Trade In Value $0 $0 $0 $0 $0 $0 $0 $0
TOTAL $41,760 ;8,500 a9,500 $12,500 $17,500 s25,000 �0 5114,760
Map of Projed Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Seal Coat Driveway Project Code: FD-1415
DepartmenUDivision: Fire-Fire Strategic Goai: Infrastructure
Description: Seal CoatlStripe fire hal4 parking lot J
Purpose/ Routine maintenance on the parking lot is recommended every 5 years. The cost per coat is approximately$5,000. The
Justification: last seal coat was done in 2011 for$2,630 plus the cost of striping. The 2011 seal coat was done in combination with a
City's seal coating project. Future seal coats/crack fills may be combined with City projects for cost savings. The Fire
Chief was notified by City maintenance the parking lot should be replaced due to its age and wear. Maintenance
recommends getting quotes for replacement soon. The fire dept will work with maintenance staff to see if the parking lot
replacement can be done in conjunction with a City project for a cost savings. The replacement is scheduled for 2017
with a seal coat scheduled for 2022.
Funding Priority: 3 Year originally proposed: 2012 Land: $0
Construction: $22,492
Effect on Ops $5,OOOlapplication Consulting: $0
Budget: Equipment: $0
Notes: E105-02280-530 Contingency: $0
Total Costs: $22,492
Previous 2017 2018 2019 2020 2021 Fundin�in
Fundina Source Fundin� Later Years TOTAL
Fire Contracts $19,992 $500 $500 $500 $500 $500 $0 $22,492
TOTAL $19,992 $500 $500 $500 $500 a500 �0 �22,492
Map of Project Area: Image of Project:
Monday,August 22,2076 Project Detai!Report
City of Saint Joseph Capital Equipment Plan
,�. .�...,�_.. a .b._,R..� .y.�y.x..�..,w.ary����� ..� �,.�.nv,..�.,.r_ .._. .. ...m .. z . ... .._. ,f_�.._...����.��.�a�.�..��.,��.,..�.,�..,,
Project Name: Tanker Truck#4 Project Code: FD-1409
DepartmentlDivision: Fire-Fire Strategic Goal: Equipment
Description: Replace Tanker Truck#4 _ __�
Purposel The tanker Uuck was purchased in 1999 for$107,594 and is expected to last 20 years;therefore,replacement is
Justification: scheduled for 2019. By 2019,a new truck is expected to cost$300,000. Tanker#4 was purchased with a steel tank that
began leaking sho�ly after the purchase. City's staff have made�epairs to keep the truck functioning. In 2012,the
tanker was taken to Rosenbauer in South Dakota to fix a leak on the tank. The top covers were also redone due to water
hammering damage. The repairs were covered by tank warranty. The repairs did not help. The tank was replaced with
a poly tank in 2014 for$31,749 paid by Rosenbauer. The leaks stopped and firefighte�s believe the truck could outlast its
useful life. With the tank replacement,the useful life has been extended 10-20 years.The annual reseroe budget has
been reduced to offset budget needs for equipment nearing their useful lives.
Funding Priority: 2 Year originally proposed: 2009 � Land: $0
_____ Construction: $0
Effect on Ops $300,000 � Consulting: $0
Budget: Equipment: $30,501
Notes: E105-02220-584 Contingency: $0
Total Costs: 530,501
Previous 2017 2018 2019 2020 2021 Pundin�in
Fundina Source Fundina Later Years TOTAL
Fire Contracts $15,001 $2,500 $2,500 $3,000 $3,500 $4,000 $0 �30,501
Trade In Value $0 $0 $0 $0 $0 $0 $0 s0
TOTAL ;15,001 $2,500 s2,500 $3,000 $3,500 54,000 SO ;30,501
Map of Project Area: Image of Project:
Monday,August 22,20I6 Project Delail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Turnout Gear Replacement Project Code: FD-1402
DepartmenUDivision: Fire-Fire Strategic Goal: Equipment
DesCription: Turnout gear,including pants,coat,helmet,boots __�
Purpose/ As the fire fighting equipment ages,replacements wi11 be required. This replacement fund is for items not used directly
JustifiCation: for fighting fires,but rather supports the fire fighting efforts. This fund is to keep money in the budget to help fund
equipment replacements in the future without large spikes for the purchases. The Fire Board approved the purchase of
18 sets of tumout gear in 2012;7 sets in 2013;2 sets in 2014;6 sets in 2015;3 sets in 2016. NFPA standards state fire
fighters turnout gear is only good for 10 years. The fire chief set up a timeline showing when the gear needs to be
replaced. Each year,there may be as few as 1 or 2 that will need to be purchased. Along with tat,when a new
firefighter joins the departmen and gets the minimum requirements,they are then fitted for their new gear. Each set
costs about$1,800. The next scheduled big replacement is 2022 with up to 8 sets to be replaced. Boots and helmets
have a longer life. They were replaced in 2015 and should last 10-15 years. Old tumout gear are kept as reseroe sets or
sold on auction.
Funding Priority: 3 Year originally proposed: 2007 Land: $0
ConsUuction: $0
Effect on Ops $1,8001set Consulting: $0
Budget: Equipment: $35,918
Notes: E105-42220-580 Contingency: $0
Total Costs: $35,918
Previous 2017 2018 2019 2020 2021 Fundin�in
Fundin Source Fundin� Later Years TOTAL
Fire Contracts $7,418 $5,000 $5,000 $6,000 $6,000 $6,500 $0 $35,918
Trade In Value $0 $0 $0 $0 $0 $0 $0 a0
--- - — - —---- --
-- - -- -- --
TOTAL $7,418 $5,000 $5,000 $6,000 56,000 $6,500 SO 535,918
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detai!Repor!
City of Saint Joseph Capital Equipment Plan
Project Name: Baseball Field Lighting Project Code: SF-1302
DepartmenUDivision: Non•Departmental Strategic Goal: LandlLand Improvements
Description: Add Musco Lights to the baseball field �
Purposel The St.Joseph Saints Baseball Team would like to install field lighting to be able to play night games. Adding the lights
Justification: would generate more rental fees by allowing for night games and hosting toumaments by the Team or with suRounding
cities. Baseball games are currently restricted by playing day games on weekends and early evening games during the
week that makes hosting a toumament much more difficult.
Funding Priority: 1 Year originally proposed: 2013 Land: $0
Construcctiion: $125,000
Effect on Ops $125,000 Consu�ing: $0
Bud et:
9 Equipment: �0
Notes: unfunded Contingency: $0
Total Costs: ;125,000
Previous 2017 2018 20�19 2020 2021 Fundin�in
Fundina Source Fundin Later Years TOTAL
Unfunded $0 $0 $0 $0 $0 $0 $125,000 5125,000
TOTAL $0 $0 $0 $0 $0 SO $125,000 ;125,000
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Fire Hall Media Project Code: CC-0006
DepartmenUDivision: Non-Departmental Strategic Goal: Equipment
Description: Add media capabilities to the Fire Hall community room J
Purpose/ Add media capabilties to the fire hall community room to have a backup location to conduct council meetings and public
JustifiCation: hearings when the government center is not available. The media can also be used for a training room. Currently,the
room hosts the regional safety training a couple times per year. Employees from the cities of St.Joseph,Sauk Rapids,
Waite Park and Sartell attend the training. Other groups can also use the media if desired.
Funding Priority: 2 Year originally proposed: 2016 Land: $0
Construction: $0
Effect on Ops $5,000 estimated Consulting: $0
Budget: Equipment: $5,000
Notes: E105-42281-580 Contingency: $0
Total Costs: $5,000
Previous 2017 2018 2019 2020 2021 Fundina in
Fundinp Source Fundin� Later Years TOTAL
Unfunded $0 $0 $0 $0 $0 $0 $5,000 55,000
TOTAL $0 $0 �0 $0 $0 $0 $5,000 $5,000
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Grandstand Roof Project Code: SF•1305
DepartmenUDivision: Non-Departmental Strategic Goal: Equipment
Description: Grandstand Roof �
Purposel Fans of the St.Joseph Saints Baseball Team have requested a grandstand roof for many years due to the safety issue of
Justification: getting hit by foul balls,and to protect people from the sun and other weather conditions such as a light rain during the
game.
Funding Priority: 1 Year originalty proposed: 2013 Land: �$0
Construction: SO
Eff,ect on Ops �8,000 Consulting: $0
Budget: Equipment: $$,0�
Notes: unfunded Contingency: $0
Total Costs: 58,000
Previous 2017 2018 2019 2020 2021 fundina in
Fundin4 Source Fundin� Later Years TOTAL
Unfund� $0 $0 $0 $0 $0 $0 $8,000 58,000
TOTAL �0 SO $0 $0 �0 $0 s8,000 s8;000
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detait Report
City of Saint Joseph Capital Equipment Plan
Project Name: Patrol Vehicle Safety Equipment Project Code: PD-1407
DepartmenUDivision: Police•Automotive Strategic Goal: Equipment
Description: squad safety equipment _ J
Purpose/ In the past the City budgeted only for the light bar and siren box for the patrol cars. Resources such as forfeiture funds
Justification: were depended upon to supplement the purchase other equipment needed such as other lights and paRitions. The
forfeiture funds can continue to be used if funds are available. Based on past standards with patrol vehicles changing
and equipment wearing out,we are looking to do a complete change out every 8 years(two rotations of patrol squads).
Currenity we are rotating out patrol vehicles every 4 years or around 90,000 miles. This rotation keeps us from having to
do costly maintenance or replacements to wom out equipment. The next vehicle change is for squad 701. Squad 701 is
a 2013 Ford Explorer with safety equipment installed that can be used in the same type vehicle. The only cost in 2017
will be moving the safety equipment from the old squad to the new squad plus some retrofitting. The average cost for
this type of equipment for a squad is$7,000. Equipment change-overs from old to new squads are approximately
$3,000;$500 for disassembly and$400 for graphics. The next full safety equipment purchase is anticipated for 2019,
squad 702.
Funding Priority: 2 Year originally proposed: 2006 Land: $0
Construction: $0
Effect on Ops $7,OOOlsquad/full rep{acement Consulting: $0
Budget: Equipment: $53,404
Notes: E490-42152-580 Contingency: $0
Total Costs: $53,404
Previous 2017 2018 2019 2020 2021 Fundin�in
Fundin�Source Fundin ` Later Years T07AL
General Lery $8,714 $9,080 $9,080 $9,080 $8,675 $8,775 $0 a53,404
TOTAL $8,714 $9,080 $9,080 $9,080 $8,675 $8,775 $0 $53,404
Map of Project Area: Image of Project:
Mondav,August 22,2076 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Police Squad Project Code: PD-1411
DepartmenUDivision: Pofice-Automotive Strategic Goal: Equipment
Description: Squad 705 I
Purpose/ Squad 701 purchased 2013-replace 2017
Justification: Squad 702 leased 2015-replace 2019
Squad 703 leased 2016-replace 2020
Squad 704 leased 2014-replace 2018
Squad 705 purchased 2016-replace 2022 or 2025
Currently the City owns Squad 701 (purchased in 2013 versus leased). The police dept.will look to replace 701 in 2017,
selling the 2013 squad frn an estimated$10,000. The police dept.proposes switching to a lease for 701. Leasing
provides budget consistency with a lease versus purchase and minimizes future repair bill spikes. The police dept.
extended the squad leases to four years,90,000 or 100,000 miles. The proposed budget represents 4 squad leases,
replacing one each year. Replacement of one squad per year,every year,reduces the spikes and valleys in the annual
budget. Squad 705 is a Ford Explorer,replacing a GMC Yukon in 2016. This vehide is unmarked and used for mukiple
purposes including travel to training,school resource,community policing,traffic control,investigations,etc. Squad 705
will be replaced in 2022 or 2025 wifh budget funding,equipment certificates and trade in vaiue.
Funding Priority: 2 Year originally proposed: 2013 Land: $0
Construction: $0
Effect on Ops $35,000 Consulting: $0
8udget: __ Equipment: $43,005
Notes: E490-4152-550 Contingency: $0
R490-49302-36230 Total Costs: �43,005
Previous 2017 2018 2019 2020 2021 Fundin�in
Fundina Source Fundin� LaterYeara TOTAL
General Levy $12,005 $4,200 $4,200 $4,200 $4,200 $4,200 $0 533,005
Trade In Value $10,000 $0 $0 $0 $0 $0 $0 s10,000
TOTAL a22,005 $4,200 $4,200 $4,200 $4,200 54,200 �0 ;43,005
Map of Pro)ect Area: Image of Project:
Monday,August 22,20I6 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Squad Cameras Project Code: PD-1406
Department/Division: Police•Automotive Strategic Goal: Equipment
Description: Mobile camera in squad vehicles _ ^ �
Purpose/ The mobile camera has become a very important piece of equipment. Accusations against officers for misoonduct both
Justification: physical and verbal have been proven or disproven by reviewing the tapes from the patrol car. Cases on DWI with the
person doing field sobriety tests keep officers out of court and save the City attorney's time and fees. Cameras have
become an"industry standard"in court and law enforcement is expected to have properly working video equipment for
prosecution in criminal cases. The camera is like having a second officer on scene. The police dept.currently has
cameras in all squads. The replacement schedule is every 8 years with the next purchase in 2023. A digital camera is
estimated to cost approximately$5,000. The 2015 equipment certificate assisted with purchasing all cameras onboard to
Watch Guard.
Funding Priority: 2 Year originally proposed: 2004 Land: $0
Construction: $0
Effect on Ops $5,OOO/camera � Consulting: $0
Budget: Equipment: $19,415
Notes: E490-42152-580 Contingency: $0
E101-42120-436 Total Costs: $19,415
Previous 2017 2018 2019 2020 2021 Fundin�in
Fundin�Source Fundin� Later Years TOTAL
Forfeiture Funds $0 $0 $0 $0 $0 $0 $0 EO
General Levy $7,665 $2,350 $2,350 $2,350 $2,350 $2,350 $0 $19,415
TOTAL $7,665 $2,350 $2,350 $2,350 $2,350 $2,350 SO $19,415
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Mobile 800 MHz Radios in Squads Project Code: PD-1403
DepartmenUDivision; Police-Communications Strategic Goal: Equipment
Description: Mobile multi-channel two-way radios __�
Purpose/ The two-way radios are our main source of r�mmunication with other agencies. The radios give police the ability to
Just�cation: communicate with law enforcement,fire,ambulance,rescue and other emergency agencies along with public works.
Next to the officers'weapons,this piece of equipment is very important to the o�cers'safety. Without good radios we
place our officers in grave danger if they should need help. As in all technology,it is important to update the radios on a
regular basis. The radios are set to be replaced in 2018(every 8-10 years). The cost per radio,including installation,is
$3,900. Steams County covers the cost of programming these units for the police department. We currently have 5
squad mobile radios and 2 base radios.
Funding Priority: 3__ Year originally proposed: 2007 � Land: $0
- Construction: $0
Effect on Ops $27,300 total cost Consulting: $0
Budget: Equipment: $36,342
Notes: E490-42151-580 Contingency: $0
R490-09302-36260 Total Costs: $36,342
Previous 2017 2018 2019 2020 2021 . Fundina in
Fundin�Source �undinn Later Years TOTAL
Equipment CeRificate $0 $0 $4,000 $0 $0 $0 $0 ;4,000
General Levy $14,042 $2,500 $2,500 $3,000 $3,000 $3,000 $0 $28,042
Trade In Value $0 $0 $4,300 $0 $0 $0 $0 54,300
TOTAL s14,042 52,500 $10,800 $3,000 $3,000 $3,000 s0 s36,342
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detai[Report
City of Saint Joseph Capital Equipment Plan
Project Name: Mobile Laptops Project Code: PD•1408
DepartmenUDivision: Police•Communications Strategic Goal: Equipment
Description: Laptop computers for in patrol cars plus printers__ _ , _�
Purpose/ These computers are used to run our in car mobile programs. The laptops link us to state and local agencies. The
Justification: current 4 mobile computers were purchased in 2016 and would be looking to update again in 2020 based on a 4 year
rotation. The laptops are purchased through Stearns County with their purchase venture agreement. The cost per unit is
approximately$4,500. The old laptops may be sold with the residuals going into this reserve account. Squad 705 added
a 5th laptop in rotation in 2016 using forfeiture funds. This capital item added funding for 5 mobile laptop replacements in
2020(including required printers).
Funding Priority: 2 _� Year originally proposed: 2006 Land: $0
Construction: $0
EffeCt On Ops $4,500/squad Consulting: $0
Budget: Equipment: $33,421
Notes: E490-42151-581 Contingency: $0
R490-49302-36260 TotalCosts: $33,421
Previous 2017 2018 2019 2020 2021 Fundinp in
Fundina Source Fundin� Later Years TOTAL
Equipment Certificate $0 $0 $0 $0 $13,000 $0 $0 $13,000
General Levy $5,296 $1,500 $2,000 $2,500 $3,000 $5,625 $0 519,921
Trade In Value $0 $Q $0 $0 $500 $0 $0 $500
TOTAL $5,296 $1,50Q $2,000 $2,500 $16,500 $5,625 $0 $33,421
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Portabie Radios Project Code: PD-1404
Department/Division: Police-Communications Strategic Goal: Equipment
Description: Motorola APX 6000Li Portable Radios-18 carried by each Officer,includ'+ng part time and Reseroes _i�
Purpose/ Our first 10 portable radios were covered by a grant in 2006. These first 10 have been replaced in 2015 through an
Justification: equipment certificate with 4 of them staying with the police dept.for spares and the other 6 went to the fire dept.
Portable radios have a 7-9 year life span tor emergency responders. Portable radios are wom by each officer for
effective communication between each other and other emergency agencies when scenarios take them from their squad
car. Portable radios are susceptible to harder use and worse conditions over the mobile radios because of their use
� outdoors in aH types of weather cond'+tions and temperatures. We r�ow have what we need to cover all full time,part time
and reserve officers. The police dept.wants to maintain the quality and safety of this equipment. The cost in 2016 was
$3,100 per radio. Steams County covers the programming cost for the police radios. The total cost represents the cost
of 10 radios. Funding of$3,100 per year starting in 2097 covers the cost of replacements if needed,and antiapated
inflation to continue a 9 year rotation plan.
Funding Priority: 2 Year originaUy proposed: 2006 Land: $0
Construction; $0
Effect on Ops $31,000 total cost Consulting: $0
Budget: Equipment: $19,325
Notes: E490-42151-580 Contingency: $0
R490-49302-38260 Total Costs: $19,325
Previous 2017 2018 2019 2020 2021 Fundingin
Fundin�Source Fundin� Later Years TOTAL
General Levy $3,825 $3,100 $3,100 $3,100 $3,10Q $3,100 $0 $19,325
Trade In Value $0 $0 $0 $0 $0 $0 $0 $0
TOTAL $3,825 $3,100 $3,100 $3,100 $3,100 $3,100 $0 $19,325
Map of Project Area: Image of Project:
Monday,Augus!22,2016 Project Delail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Radar Project Code: PD•1405
Department/Division: Police-Communications Strategic Goal: Equipment
Description: Moving and Stationary Tra�c Speed Radar _ _ __ �
Purposei Squad 701 -2013
Justification: Squad 702-2015
Squad 703-2016
Squad 704-2014
Squad 705-2016
With addition of more roads and more traffic we are sure to deal with more motor vehicle accidents and public safety
issues. One of the ways to prevent this is to keep strict enforcement of speed laws. In order to do this the police dept.
neeeds to have a good radar uits to assist the o�cers. Most radar units will last arounds 8-10 years. The radar in squad
704 was donated by the State for participating in the TZD campaign. The cost per unit is$2,600. The next replacement
is anticipated to be 2021.
Funding Priority: 2 Year originally proposed: 2004 Land: $0
Construction: $0
Effect on Ops $2,600 per radar Consulting: $0
Budget: Equipment: � $13,373
Notes: E490-42151-580 � Con6ngency: $0
Total Costs: $13,373
Previous 2017 2018 2019 2020 2021 Fundin�in
Fundina Source Fundin� Later Years TOTAL
GeneralLevy $4,623 $1,750 $1,750 $1,750 $1,750 $1,750 $0 $13,373
- --— - - - --- -- ---- ---- - - -- - ----
TOTAL $4,623 $1,750 $1,750 $1,750 $1,750 a1,750 SO $13,373
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detait Report
City of Saint Joseph Capital Equipment Plan
Project Name: Emergency Management Sirens Project Code: PD-1409
DepartmenUDivision: Police-Emergency Services Strategic Goal: Equipment
Description: Emergency Management Siren I
Purpose/ Over the past years the City has been setting aside funds for a third emergency management siren. Since the sirens are
JustifiCation: needed due to expansion and growth,the Development Agreement has been changed to require developers to pay for a
proportionate share of a siren if one is needed. The funds that are set aside at this time will help offset the carrying cost
and allow sirens to be added as development occurs. This will function in the same manner as a trunk charge. In late
2011,the City converted the 2 emergency sirens from wideband to narrowband to be in compliance with federal
regulations and Steams County system. Council opted to not install the voice activation option in 2011. Funds should be
set aside annually to help offset future upgrade costs.
Funding Priority: 2 Year originally proposed: _ 2004 Land: $0
-- Construction: $0
Effect on Ops $15,000 Consulting: $0
Budget: Equipment: $17,913
Notes: E490-42500-580 Contingency: $0
Total Costs: $17,913
Previous 2017 2018 2018 2020 2021 Fundinain
Fundin�Source Fundin� Later Years TOTAL
General Levy $7,913 $2,000 $2,000 $2,000 $2,000 $2,000 $0 517,9'13
TOTAL $7,913 $2,000 $2,000 $2,000 $2,000 $2,000 s0 517,913
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Community Protection Cameras Project Code: PD•1410
Department/Division: Police-General Strategic Goal: Equipment
Description: Video Cameras for surveillance _` �
Purpose/ Over the past several years,community video cameras have been placed in cities and other areas as an aid to public
JustifiCation: safety. As our community grows,so do the issues that arise with more people and more diversity. The police dept.
requests adding annual funds for video cameras to assist the City with protecting itself and the citizens who enjoy the
community. The main uses for these cameras are to deter crime and protect citizens,protect property from theft,
damage and vandalism. The cameras would also be used to assist with identification of suspects and resolve crime
more quickly and efficiently. The cameras the City would purchase would be used in public places only,such as the
business district downtown and various parks. Cameras could be moved to other places where problems arise and the
use of the video coufd help resolve those issues. At this time we have no cameras. The police dept.is not looking to buy
any immediately,but possibly start in two to three years and keep the process ongoing. After a few years of using
cameras,staff would re-evaluate the effectiveness of the video to determine further direction at that time.
Funding Priority: 2 Year originally proposed: 2013 Land: $0
Construction: $0
Effect on Ops $15,000 Consulting: $0
Budget: Equipment: $15,950
Notes: E490�42120-580 Contingency: $0
Total Costs: $15,950
Previous 2017 2018 2019 2020 2021 Funding in
Fundin�Source Fundin� Later Years TOTAL
Equipment Certificate $0 $0 $0 $0 $11,610 $0 $0 $11,610
General Levy $90 $850 $850 $850 $850 $850 $0 $4,340
TOTAL $90 $850 $850 5850 $12,460 $850 $U $15,950
Map of Project Area: Image of Project:
Mondav,August 22,20I6 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Defibulators Project Code: PD-1412
Department/Division: Police-General Strategic Goal: Equipment
Description: AED Defibulators ^ _ J
Purpose/ The AED defibulators were upgraded in 2013 to the same modei as used by Gold Cross. Gold Cross agreed to replace
Justification: the pads with the pads they have in stock on the new models at no cost to the City. The City replaced 6 defibulators in
2013 at a total cost of$10,260 using the equipment certificate. The defibulators have a useful life of 10 years. The ne�
replacement is scheduled for 2023. The fire dept.will fund their 2 defibulators in their budget,this asses represents the
replacement cost of 4 defibulators used by the police dept.
Funding Priority: 2 J Year originally proposed: 2013 Land: $0
— _ _ Construction: $0
Effect on Ops $7,000 � Consulting: $0
Budget: Equipment: $5,425
Notes: E490-42120-580 Contingency: $0
Totai Costs: $5,425
Previous 2017 2018 2019 2020 2421 Fundinain
Fundin�Source Fundin� La erYears T07AL
General Levy $1,925 $700 $700 $700 $700 $700 $0 �5,425
TOTAL a1,925 a700 $T00 $T00 $700 $lOQ $0 $5,425
Map of Project Ar�ea: Image of Pro}ect:
Monday,August 22,2076 Projecl Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Hand Guns and Leather Project Code: PD-1402
Department/Division: Police-General Strategic Goal: Equipment
Description: Hand guns and leather _ __ _ _ �
Purpose/ Current weapons were replaced in 2009 through an even up trade with Smith and Wesson. In order to keep up with
Justification: current t�ends in police weapons and get a fair trade price,replacement is suggested in 2019. 1n most cases the feather
that goes with the weapons tend to show a lot of wear along with failure due to snaps pulling out and holster brakes
wearing out. The total cost includes 9 weapons,holsters,night sights,tactical lights and magazine pouches. It may be
possible to trade in the current guns to reduce the cost,but an amount is not known currently.
Funding Priority: 2 i Year originally proposed: 2009 J Land: $0
Construction: $0
Effect on Ops $7,000 total cost I Consulting: $0
Budget: � Equipment: $8,416
NoteS: E490-42120-580 Contingency: $0
Total Costs: $8,416
Previous 2017 2018 2019 2020 2021 Fundina in
Fundina Source Fundina Later Years TOTAL
General Levy $4,766 $750 $750 $750 $700 $700 $0 $8,416
TOTAL $4,766 $750 $750 $750 $700 $T00 s0 $8,416
Map of Project Area: Image of Project:
Monday,August 22,2076 Projed Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Tasers 1-10 Project Code; PD-1401
DepartmenUDivision: Police-General Strategic Goal: Equipment
Description: X2 Tasers �
Purposel Currently the police department has 10-X2 Tasers purchased in 2015. The Tasers are non-lethal means to gain control
Justification: and compliance of persons who want to fight or do harm to themselves. The Taser does not take the place of firearms,
but gives the officers another tool at their disposal. Replacement of Tasers will be around 5 to 7 years,longer if
possible. The police dept.plans to continue to use Tasers as a tool barring anything unforeseen. The cost per Taser is
approximately$1,150 per year,aiming for a 10 year replacement cap. With the reserve funds building each year,funds
will be available to replace a Taser should one no longer work before the 10 year replacement schedule.
Funding Priority: 2 J Year originally proposed: 2005 J Land: $0
--- Construction: $0
Effect on Ops $11,500 total cost � Consu�ting: $0
Budget: Equipment: $7,026
Notes: E490-42120-580 Contingency: $0
R490-49302-36260 Total Costs: s7,026
Previous 2017 2018 2019 2020 2021 Fundin4in
Fundin�Source Fundina Later Yea�s TOTAL
Generai Levy $1,276 $1,150 $1,150 $1,150 $1,150 $1,150 $0 $7,026
TOTAL $1,278 $1,150 $1,150 $1,150 $1,150 $1,150 $0 $7,026
Map of Project Area: Image of Project:
Monday,August 22,2016 Project De[ail Report
City of Saint .Toseph Capital Equipment Plan
Project Name: Database Software Project Code: PW-1402
DepartmenUDivision: Public Works-General Maintenance Strategic Goal: Planning
Description: Banyon Property Management _ �
Purpose/ The growth of St.Joseph has made it difficult to keep track of the parcels and property specific matters. The software
Justification: company used by the City for Fund Accounting and Utility Billing offers a module for property management. This
software allows the tracking of zoning,legal description,permits,violations,land use considerations,etc.to name a few.
The program also manages special assessments,licenses and permits. Property Management can be shared by all
departments and would be used daily. The software upgrade was a prior recommendation of the Auditors.
The City purchased the shell of Property Management in 2007 and began using the pet licensing module at that time.
The additional budget items are to maintain the database as the City continues to grow. The upgrades are also
necessary to be able to view the database with other software programs at the same time. A large widescreen monitor
will be needed to view the data(the number of monitors will be determined by job classification}. Funds are also
budgeted within other departments to help update the system. Included in the PW budget is updating Dataview with a
map layer for signs.
Funding Priority: 1 � Year originally proposed: 2007 � Land: $0
Construction: $0
Effect on Ops $10,000 estimated cost Consulting: $0
Budget: Equipment: $4,440
Notes: E490-43120-582 Contingency: $0
Total Costs: $4,440
Previous 2017 2078 2019 2020 2021 Fundina in
Fundina Source Fundina Later Years TOTAL
General Levy $3,190 $250 $250 $250 $250 $250 $0 $4,440
TOTAL $3,190 $250 $250 $250 $250 $250 $0 $4,440
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Gator Project Code: PW-1427
Department/Division: Public Works•General Maintenance Strategic Goal: Equipment
Description: John Deere Gator __ I
PurpOsel 2006 John Deer Gator purchased in 2013 �
Justification: The gator was purchased in 2013 with a trailer for watering the hanging flowers along College Ave and Minnesota
Street. The gator provides a safe and efficient means for watering. The gator can also be used for many other daily
projects such as tree trimming,painting,garbage pickup,rock hauling,etc. The useful life is estimated to be 10 years on
a new gator.
Funding Priority: 2 Year originally proposed: 2013 Land: $0
_ Construction: $0
Effect on Ops $12,000 new unit Consulting: $0
Budget: Equipment: $19,500
Notes: E490-03120-580 Contingency: $0
E490-45202-580 Total Cos�: ;19,5�
Pr ious 2017 2018 2019 2020 2021 Fundinain
Funding Source Fundina Later Years TOTAL
Equipment CeRificate $0 $0 $3,750 $0 $0 $0 $0 53,750
General Levy $2,750 $1,500 $2,000 $2,000 $2,500 $3,000 $0 513,750
Trade ln Value $0 $0 $2,000 $0 $0 $0 $0 52,000
TOTAL a2,750 $1,500 $7,750 52,000 $2,500 $3,000 SO �19,500
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Portable Radios Project Code: PW-1413
DepartmenUDivision: Public Works-General Maintenance Strategic Goal: Equipment
Description: 800MHz XLT 1500 Radios _ ,__ _ _J
Purpose/ 10 mobile radios purchased in 2008 ^i
Justification: Public Works commicates with all city staff and emergeny personnel via the portable radios. The department currently
has ten radios(two are spares). The estimated life of the portable radios is 8-10 years,putting the replacement year
approximately 201712018. The old radios will be traded in or a couple kept as spares for future staff and seasonals. The
cost per radio is estimated to be$2,000,including programming. Some radios may be replaced earlier as needed.
Annually funding allows for replacements without spikes in the budget.
Funding Priority: _ 2 J Year originally proposed: 2007 � Land: $0
Construction: $0
EffeCt on Ops $2,OOOlradio Consulting: $0
Budget: Equipment: $24,500
Notes: E490-45201-580 Contingency: $0
Total Costs: $24,500
Previous 2017 2018 2019 2020 2021 Fundina in
Fundinp Source Fundina Later Years TOTAL
Equipment Certificate $0 $0 $7,000 $0 $0 $0 $0 $7,000
General Levy $11,000 $500 $500 $1,500 $1,500 $1,500 $0 $16,500
Trade In Value $0 $0 $1,000 $0 $0 $0 $0 $1,000
TOTAL $11,000 $500 $8,500 $1,500 $1,500 $1,500 $0 $24,500
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equip'nent Plan
Project Name: PW Buiiding Expansion Project Code: PW-1411
Department/Division: Public Works-General Maintenance Strategic Goal: City Buildings
Description: Cold Stora�e east of the current public works facility _�
Purpose/ The cold storage at the old maintenance shop has reached its useful life and now requires substantial repairs. A new
Justification: door and other safety measures were added in 2016 using con6ngency funds from other projects. The current PW
facility propefty has room to expand to the east,property already owned by the City. The addition will assist further
consolidate equipment for Public Works. Construction management is expected to be kept local to save on costs since
the construction is relatively basic. The cold storage addtion is scheduled for 2018,the year the current public works
facility bonds are paid off.
Funding Priority: 3 � Year originally proposed: _ 2007 � Land: $0
— Constructiort: $300,000
Effect on Ops $400,000 estimated cost for construction and equipment Consufting: $0
Budget: Equipment: $100,000
Notes: E490-45201-520 Contingency: $0
xxx-45201-520 Total Costs: 5400,000
Previous 2017 2018 2019 2020 2021 Fundinain
Fundina Source Fundin Later Years TOTAL
Bonds $0 $0 $400,000 SO $0 $0 $0 5400,000
TOTAL $0 $0 $400,000 $0 $0 $0 $0 5400,000
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: PW Contingency Funds Project Code: PW-1404
Department/Division: Public Works-General Maintenance Strategic Goa�: Equipment
Description: Used for unexpected breakdowns
Purpose/ Staff recommends budgeting for unexpected break downs of equipment and buildings for repairs or replacements. This
Justification: is a contingency fund to be used by Public Works under the General Fund. Funding from 2009-2013 was brought to zero
due to the Great Recession and LGA cuts. Staff recommends to add funds annually to bring the balance to a minimum
of$50,000. Emergency replacements of PW equipment can be very costly.
Funding Priority: _ 2_� Year originally proposed: 2005 Land: $0
Construction: $0
Effect on Ops varies Consulting: $0
Budget: Equipment: $0
Notes: E490-45201-580 Contingency: $68,857
Total Costs: $68,857
Previous 2017 2018 2019 2020 2021 Fundinain
Fundin�Source Fundin Later Years TOTAL
General Levy $43,857 $5,000 $5,000 $5,000 $5,000 $5,000 $0 $68,857
TOTAL $43,857 $5,000 $5,000 E5,000 $5,000 $5,000 30 $68,857
Map of Project Area: Image of Project:
Mondqy,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Trucks Projecf Cotle: PW-1403
Department/Division: Public Works-General Maintenance Strategic Goal: Equipment
Description: 112 Ton or 1 Ton Trucks �
Purpose/ The PW generai maintenance truck fleet includes seven trucks,four of which were purchased in 2005/2006. The
Justification: replacement budget indudes a tow package and Whelen strobe lights for new trucks purchased through the State
Venture contract. Staff anticipates repiacing two trucks in 2018(truck#29 and#26 possibly);one in 2020;one in 2021.
The trucks have a useful life of 5-7 years;however,PW staff have maintained the vehicles to extend the life of the
trucks. The trucks are showing their age and should be replaced soon. The future replacements are tiered out to reduce
the one-time impact of a total replacement. Trucks will be sold or traded in to offset the new vehicle costs.
Funding Priority: 3 � Year originally proposed: _2006 � Land: $0
_ Construction: $0
Effect on Ops $46,000 per truck Consulting: $0
Budget: Equipment: $184,000
Notes: E490-43120-550 Con6ngency: $0
E490-05202-550 Total Costs: $184,000
Previous 2017 2018 2079 2020 2021 Fundina in
Fundlna Source Fundina LaterYears TOTAL
Equipment Certificate $0 $0 $58,820 $0 $30,000 $0 $0 588,820
General Levy $2,370 $4,000 $6,000 $7,000 $9,000 $12,000 $0 $40,370
Sewer Fund $5,560 $2,000 $3,000 $3,500 $4,500 $6,000 $0 E24,560
Trade In Value $0 $0 $2,500 $0 $3,000 $3,000 $0 $8,500
Water�und $2,750 $2,000 $3,000 $3,500 $4,500 $6,000 $Q $21,750
TOTAL $10,680 $8,000 $73,320 $14,000 $51,000 $27,000 $0 $184,000
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Front End Loader Project Code: PW-1425
Department/Division: Public Works-Ice&Snow Removal Strategic Goal: Equipment
Description: John Deere Front End toader �
Purpose/ 2002 JD Front End Loader '
Justification: 2013 JD Front End Loader
Staff recommends budgeting for the replacement of the 2002 JD Front End Loader. With the increased miles of streets
and the turnback of west Minnesota Street,the front end loader is important to keep in the fleet to maintain continued
level of service and minimize overtime for snow plowing. The front end loader is very efficient for snow removal. It is
also used for other routine maintenance activities in streets and parks. Trading in the 2002 loader will offset the cost of a
new machine. The City extended the life of the 2002 loader with the purchase of a second Ioader in 2013. As a result,
staff recommends replacing the 2002 foader in 2023. The condition of the loader will be evalualed to determine if the
2002 loader can be used londer. The useful life is typicaNy 10-15 years.
Funding Priority: 2 Year originally proposed: 2011 � Land: $0
Construction: $0
Effect on Ops $190,000/loader � Consulting: $0
Budget: Equipment: $55,818
Notes; E490-45202-580 Contingency: $0
E490-43120-580 Total Costs: $55,818
Previous 2017 2018 2019 2020 2021 Fundin�in
Funding Source Fundin� Later Years TOTAL
General Levy $9,625 $5,000 $4,500 $6,000 $7,500 $9,000 $0 $41,625
Refuse fund $4,693 $1,000 $1,000 $2,000 $2,500 $3,000 $0 $14,193
TOTAL $14,318 $6,000 $5,500 $8,000 $10,000 $12,000 $0 $55,818
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Front End Loader Tires Project Code: PW1425a
Department/Division: Public Works-Ice&Snow Removal Strategic Goal: Equipment
Description: Front End Loader Tires_ �
Purpose/ 2002 JD Front End Loader-tires replaced 2014 �
Justification: 2013 JD Front End Loader-tires new in 2013
In addition to the cost to purchase a front end loader,the tire replacements can be costly(estimated at$13,000 after
trading in the old tires). In 2013,St.Joseph began setting aside funds for the tire replacement to avoid spikes in the
budget. The tires should be replaced every 10-12 years.
Funding Priority: 2 Year originally proposed; 2016 Land: $0
Construction: $0
Effect on Ops $14,000/set of tires Consulting: $0
Budget: Equipment: $12,389
Notes: E101-43125-230 Contingency: $0
Total Costs: $12,389
Previous 2017 Z018 2019 2020 2021 Fundin�in
Fundin�Source fundin Later Years TOTAL
General Levy $2,889 $1,500 $2,000 $2,000 $2,000 $2,000 $0 ;12,389
TOTAL a2,889 $1,500 $2,000 ;2,000 $2,000 $2,000 ;0 �12,389
Map of Project Area: Image of Project:
Monday,August 22,2016 Projeet Detai[Report
City of Saint Joseph Capital Equipment Plan
Project Name: Piow Trucks Project Cotle: PW1406
DepartmenUDivision: Public Works-Ice&Snow Removal Strategic Goal: Equipment
Description: New or Used Plow Truck _ _ _ _ _ � _ J
Purpose/ #89 and#90 are 1989 plow trucks purchased used
Justification: #91 is a 1991 plow truck purchased used
#94 is a 1994 plow truck purchased used
All plow trucks were purchased used from the City of Apple Valley. Staff will look for a used or possibly a demo plow
truck in 2018 to replace the 1989 plow truck#90(or the truck in most need to be replaced). Also,truck#89 will be
replaced in fafl 2016. P{ow trucks have a useful life of 13-15 years. Staff meticulously maintained the trucks to extend
the{ives. Old plow trucks are sold or traded in for the replacement, The total cost is an estimate for a newer version of a
used plowtruck($5D,000).
Funding Priority: _ 4 J Year originally proposed: 2004 Land: $0
Construction: $0
Effect on Ops $50,000/truck � '� Consulting: $0
Budget: Equipment: $109,�50
Notes: E490-43125-580 Contingency: $0
xxx-43125-580 Total Costs: $109,750
Previous 2017 2018 2019 2020 2021 Fundina in
Fundin�Source Fundina Later Years TOTAL
Equipment Certificate $25,000 $0 $50,700 $0 $0 $0 $0 $75,700
General Levy $9,250 $1,300 $2,000 $4,500 $5,500 $6,500 $0 $29,050
Trade In Value $2,500 $0 $2,500 $0 $0 $0 $0 $5,000
TOTAL $36,750 $1,300 $55,200 $4,500 $5,500 $6,500 ;0 $109,750
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Skid Steer Loader Project Code: PW1409
Department/Division: Public Works-ice&Snow Removai Strategic Goal: Equipment
Description: Tool Cat units run the snow blower in small areas;also used in parks and streets maintenance J
Purposel 1997 Skid Steer Loaders(2)
Justification: The skid loaders are used for parks and streets throughout the year. St.Joseph owns two skid loaders. Staff
recommends replacing the older unit#21 (1997 John Deere)in 2018 with a 2018 model. It is anticipated the attachments
will also need to be replaced due to change in design over the years. The total cost is an estimate for the skid loader
only,after trade in of the old unit. As trails are added for snow removal,staff will be requesting a Tool Cat that handles
all universal skid loader attachments including snow blowers and blades. The Tool Cat can also be used for many other
maintenance tasks year round. The useful life of a skid loader and Tool Cat is 10-15 years. The condition of the skid
loader is good right now. The condition wi(I be reevaluated in 2017 for purchase in 2018.
Funding Priority: 2 � Year originally proposed: ' 2008 �� land: $0
—� Construction: $0
Effect on Ops $120,000Iloader � � Consuiting: $0
Budget: Equipment: $162,000
Notes: E490-43125-580 Contingency: $0
E490-45202-580 totai Costs: $162,000
Previous 2017 2018 2019 2020 2021 Fundinain
Fundin�Source Fundin Later Years TOTAL
Equipment Certificate $0 $0 $71,500 $0 $0 $0 $0 ;71,500
General Levy $20,500 $8,000 $10,000 $14,000 $14,000 $14,000 $0 $80,500
Trade!n Value $0 $0 $10,000 $0 $0 $0 $0 $10,000
TOTAL $20,500 $8,000 $91,500 $14,000 $14,000 $14,000 $0 $162,OQ0
Map of Project Area: Image of Project:
Monday,August 22,2016 Profeet Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: 2nd Ave SW Sidewalk Project Code: CC•1411
DepartmenUDivision: Public Works-Parks Strategic Goal: Infrastructure
Description: Extend sidewalk along 2nd Ave SW to Monument Park _, __ _ _�
Purpose/ Council requested a sidewalk be installed along 2nd Ave SW to connect west Minnesota Street and Monument Park.
Justification: The street has a lot of pedestrian traffic that either waik along the street or on private property lawns. A lot of traffic
occurs late evenings where people are moving to and from downtown. Street lights were added to the area to security.
General levy was set aside in previous years to help fund this project.
Funding Priority: 1 Year originally proposed: 2010 Land; $0
- Construction: $85,000
Effect on Ops $85,000 Consulting: $0
Budget: Equipment: $0
Notes: TBD Contingency: $0
Total Costs: $85,000
Previous 2017 2018 2019 2020 2021 Fundina in
Funding Source Fundin Later Years TOTAL
General Levy $5,000 $0 $0 $0 $0 $0 $0 E5,000
Unfunded $0 $0 $0 $0 $0 $0 $80,000 $80,000
TOTAL $5,000 $0 $0 $0 $0 $0 $80,000 $85,000
Map of Project Area: Image of Project:
Mondav,August 22,2016 Project Detai[Report
City of Saint Joseph Capital Equipment Plan
Project Name: Future Park Improvements Project Code: PW1414a
DepartmenUDivision: Pubiic Works-Parks Strategic Goal: Park Improvements
DeSCription: Park Board Park Improvements !
Purpose/ Staff recommends continuing a Park 8oard general levy aliocation each year for park improvements. The Park Board
Justification: has not received significant park dedication fees in recent years,and not a signiflcant amount is projected in the ne�five
years. For 2017,$15,000 is suggested for dog park funding and$5,000lyear is suggested for the East Park
development. The remaining$10,000 in future Park Board aliocations is for park improvements not yet identified by the
Park Board.
Funding Priority: 4 J Year originally proposed: 2016 � Land: $0
_ Construction: $83,000
Effect on Ops varies Consulting: $0
Budget:
Equipment: $0
Notes: E205-45203-531 Contingency: $0
Total Costs: $83,000
Previous 2017 2g� 2019 2020 2�21 Fundina in
FundingSource fundin� LaterYears T TAL
General Levy $3,OOU $20,000 $15,000 $15,000 $15,000 $15,000 $0 $83,000
TOTAL $3,000 $20,000 $15,000 $15,000 $15,000 $15,000 $0 �83,000
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detai!Report
City of Saint Joseph . Capital Equipment Plan
Project Name: Lawn Tractor,Broom,Mower,Cab Project Code: PW-1415
DepartmenUDivision: Pubiic Works-Parks Strategic Goal: Equipment
Description: 1575 John Deere Tractor,frong mount unit,grass cntting,broom for sidewafksirinks _ �
Purpose( 2015 John Deere 1575 Tractor + � '
JustifiCation: The 1575 tractor is heavily used in parks,streets and snow removai.
Funding Priority: 3 Year originally proposed: 2010 Land: $0
Construction: $0
Effect on Ops $48,000 Consulting: $0
Budget: Equipment: $52,977
Notes: E490-45201-580 Contingency: $0
E490-45202-580 TotalCosts: $52,977
Previous 2017 2018 2019 2020 2021 Fundinain
Funding Source Fundin� Later Years TOTAL
General Levy $9,377 $5,000 $5,000 $5,200 $5,400 $5,000 $0 �34,977
Trade In Value _ $0 $0 $0 $0 $18,000 $0 $0 $18,000
TOTAL $9,377 $5,000 $5,000 $5,200 s23,400 a5,000 SO $52,977
Map of Project Area: Image of Praject:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: MiNstream Pond Project Code: PW1418
Department/Division: Public Works-Parks Strategic Goal: Park Improvements
Description: Dredge Millstream Pond in the fishing area ` �
PurpoSe/ The Milistream Park pond has been a fishing attraction since the park developed. The fshing area was dredged in 2011
Justification: to remove all the sediments that have accumulated through the years. Dredging is required to be completed in the�nter
months by the DNR to have less disturbance on the fish and pond life. The pond dredging should be completed every 8-
10 years with the next dredge scheduled in 2020.
Funding Priority: 2 _ Year originally proposed; 2016 �and: $0
— Construction: $0
Effect on Ops $12,OOOldredge � Consulting: $13,660
Budget: Equipment: $0
Notes: E490-45202-530 Contingency: $0
Total Costs: 513,660
Previous 2017 2018 2049 2020 2021 fundin�in
Fundin�Source Fundina Later Years �O�A!
Generai Levy $5,060 $1,600 $1,675 $1,800 $1,875 $1,650 $0 513,660
TOTAL 55,060 $1,600 $1,675 $1,800 $1,815 $1,650 $0 s13,680
Map of Project Area: Image of Project:
Monday,August 22,2016 Projeet Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Park Improvements Project Code: PW1414
QepartmentiDivision: Public Works-Parks Strategic Goal: Park Improvements
Description: Future Park Improvements _ _ __ _ �
Purpose/ The funds for this capital item will be used for in-house park improvements and repairs. In 2013,$6,000 was used in
Justification: Millstream Park to stop erosion of the warning track in the softball fields. The cost to repair park equipment can be high
and cannot be taken from the Park Board or hali cent sales tax resources.
Funding Priority: 4 Year originally proposed: 2016 Land: $0
_ Constniction: $0
Effect on Ops varies Consulting: $0
Budget: Equipment: $0
Notes: E490-45202-530 Con6ngency: $68,311
Total Costs: $68,311
Previous 2017 2018 2019 2020 2021 Fundina in
Funding Source Fundina Later Years TOTAL
General Levy $23,811 $5,000 $7,500 $10,000 $10,000 $12,000 $0 �8,311
TOTAL $23,811 $5,000 $7,500 $10,000 $10,000 $12,000 SO $68,311
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Rough Cut Mower Project Code: PW-1412
Department/Division: Public Works•Parks Strategic Goal: Equipment
Description: John Deere Rough Cut Mower _ J
Purpose/ 2010 John Deere Rough Cut Mower � '
Justification: The scis6ng rough cut mower will be traded in and replaced with a new model. The useful life is 5-7 years. The
replacement is scheduled for 2022. The current mower will be traded in with an estimated value of$2,500.
Funding Priority: 2 Year originally proposed: 209� land: $0
Construction: $0
Effect on Ops $10,640 Consulting: $0
Budget: Equipment: $17,290
Notes: E490-45202-580 Contingency: $0
R490-49302-36260 Total Costs: 517,290
Previous 2097 20� 2019 2020 2021 Funding in
Fundin�Source undin Later Years TOTAL
General Levy $7,540 $1,450 $1,450 $1,450 $1,450 $1,450 $0 ;14,780
Trade In Value $0 $0 $0 $0 $0 $0 $2,500 52;500
TOTAL $7,540 $1,450 $1,450 S'l,450 $1,450 $1,450 $2,500 $17,290
Map of Project Area: Image of Project:
Monday,.4ugust 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Trail and Parking Lot Maintenance Project Code: PW1429
DepartmenUDivision: Public Works-Parks Strategic Goal: Infrastructure
Description: Trail and parking lot maintenance for City properties(excluding fire hall) _ __ _ �
Purpose/ The City Council requested a trail and parking lot maintenance plan for the entire City. Currentty the City has 22,873 feet
Justification: of bituminous trail,and 16 parking pads and lots that require maintenance. The fire hall parking lot is budgeted for under
the Fire Board. S.E.H.will assist the Cit�+to create a maintenance plan at a cost of$5,000. The plan wi►I help staff
determine future budgeting requirements.
Funding Priority: 3 Year originally proposed: 2014 Land: $0
Construction: $24,310
Effect on Ops $5,000 plan update Consulting: $5,000
Budget: maintenance costs varies Equipment: $0
Notes: E490-45202-530 Contingency: $0
Total Costs: $25,310
Previous 2017 2018 2019 2020 2021 Fundina in
Fundin�Source Fundina Later Years TOTAL
General Levy $15,310 $2,000 $2,000 $2,000 $2,000 $2,000 $0 $25,310
TOTAL $15,310 $2,000 $2,000 $2,000 $2,000 $2,000 �0 �25,310
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Wing Deck Mower Project Code: PW-1428
DepartmenUDivision: Public Works•Parks Strategic Goal: Equipment
Description: 14'John Deere Wing Deck Mower __ _�
Purposel 2008 Wing Deck Mower- --^ ------- ------------ - ---'---
Justification: 7he 14'wing deck mower mows large areas of grass in the City such as the Community Center land. The mower helps
staff in keeping up with the maintenance of the parks. The cost reflects the price of a new mower. A trade in value is
available for the 2013 model. The useful life is estimated to be 7 years. The current mower was purchased new in 2008
and repaired in 2015 to extend its life. Replacement is scheduled for 2098.
Funding Priority: 3 _� Year originally proposed: 2013� Land: �0
------- Construc6on: $0
Effect on Ops $25,000 Consulting: $0
Budget: Equipment: $32,500
Notes: E490-45202-580 Contingency: $0
xxx-45202-580 Total Costs: =32,500
Previous 2017 2018 2019 2020 2021 Fundin�in
Fundin�Source F.undin� Later Years TOTAL
Equipment Certificate $0 $0 $11,000 $0 $0 $0 $0 ;1a,000
General Levy $5,500 $2,000 $2,500 $2,500 $2,500 $2,500 $0 ;17,500
Trade In Value $0 $0 $4,000 $0 $0 $0 $0 54,000
TOTAL $5,500 $2,000 $17,500 $2,500 $2,500 $2,500 EO s32,500
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Dee'ail Report
City of Saint .Toseph Capital Equipment Plan
Project Name: Z Trak Mower Project Code: PW-1416
DepartmenUDivision: Public Works•Parks Strategic Goal: Equipment
Description: John Deere 997 Z Trak Mower _ _ _ J
Purpose/ 2012 Johh Deere Mower � �
Justification: This mower is a zero tum mower used in parks,fire hall,and water plant areas. The mower is heavily used and has a
usefuf life of l years. The Z Trak will be traded in for a new model in 2019.
Funding Priority: 2 Year originally proposed; 2011 Land: $0
Construction: $0
Effect on Ops $8,000 Consutting: $0
Budget: Equipmen� $9,949
Notes: E490-45202-580 Confingency: $0
R490-49302-36260 Total Costs: $9,949
Previous 2017 2018 2019 2020 2021 Fundingin
Funding Source Fundina Later Years TOTAL
GeneralLevy $4,949 $900 $900 $900 $900 $900 $0 59,449
Trade In Value $0 $0 $0 $500 $0 $0 $0 5500
TOTAL $4,949 $900 $900 $1,A00 $900 $900 $0 $9,949
Map of Project Area: Image of Project:
Mondav,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Street Sweeper Project Code: PW1407
Depa�tment/Division: Public Works•Street Sweeping Strategic Goal: Equipment
Description: Street Sweeper _ _, _i��
Purpose/ 1997 Elgin Street Sweeper,refurbished in 2015
JustifiCation: The street sweeper has a lot of moving parts that wear in a very dirty/gritty environment. The sweeper needs to be
evaluated annually. Normal life expectancy is 7-10 years due to the wear and tear. The 1997 sweeper was over�auled
in late 2015 at a cost of$28,000. Staff recommends purchasing a new street sweeper in 2020. Funds should be set
aside for future replacements to minimize the debt costs. A demo sweeper will be sought out;however,a purchase
commitment will be required early in the year to hold a machine due to the competitive demand for these units. Staff
looked into demo sweepers in 2015 noting the cost is the same as a new sweeper. The cost of a new sweeper escalated
the last aouple years,increasing 12°k to meet new tier 4 emission requirements. If the 1997 sweeper breaks down
beyond repair,ASTECH has agreed to contract with St.Joseph to street sweep with an annual estimated cost of$49,280
(spring and fall sweep)when their schedule allows.
Funding Priority: 3 � Year originally proposed: 2007� Land: $0
--� ---
— Construction: $0
Effect on Ops $185,000 Consulting: $0
Budget: Equipment: $237,000
Notes: E651-49900-580 Contingency: $0
E490-43220-580 Total Costs: � $237,000
Previous 2097 2018 2019 2020 2021 �undinain
Fundin�Source Fandin Later Years TOTAL
Equipment Certificate $0 $0 $0 $0 $90,000 $0 $0 $90,000
General Levy $1,500 $6,000 $6,500 $7,000 $7,000 $7,000 $0 $35,000
Storm Water Fund $30,000 $12,000 $13,000 $14,000 $14,000 $14,000 $0 $97,000
Trade In Value $0 $0 $0 $0 $15,000 $0 $0 $15,000
TOTAL $31,500 $18,000 �$19,500 $21,000 $126,000 $21,000 SO $237,000
Map of Projed Area: Image of Project:
Monday,August 22,2076 Projeet Detai!Report
City of Saint Joseph Capital Equipment Plan
r_. r_, . b� :,.. .. ��.. _ _ o _{.... __e,..e_�_ . � - - � - - - -., ..L . :�r.����.a ,�, ...�.��m_. .,_�..�_�..�,�..�,.�_.«__
Project Name: Seal Coating/Crack Filling Street Project Code: PW-1401
Department/Division: Public Works-Streets Strategic Goaf: Infrastructure
Description: Street Maintenance Program(Seal Coating and Crack Filling)to extend the life of the streets J )
Purpose/ Staff suggests budgeting more funds for street maintenance to help cover the costs of increasing oil and labor. Crack
JustifiCation: filling cost$45,500 in 2014;seal coating was$67,550 in 2015;and seal coating was$79,538.33. The City requested
using the maximum 25%MSAS maintenance aid each year to offset the seal coating{evy. The maintenance aid is
estimated at$50,000 annually. In addition,Steams County remits aid each year for the portion of County streets the City
plows and sweeps. In 2016,Steams County tumed back west Minnesota Street. The County compensated the City
$95,000 for the turnback to be used for future west Minnesota Street maintenance. Staff recommends increasing the
seal coating levy each year to cover the increasing costs to maintain and extend the life of the streets.
In addition to the City streets,Steams County included east Minnesota Street in their 5-year CIP to resurface in 2017.
The City will possibly bear the cost of 14'of the street width for resurfacing up to Colfege Ave. The City will be
responsible for the full width of Minnesota Street between College Ave and 1 st St SE(included in the resurfacing plan).
Staff estimates the City's portion to be$257,000. Staff recommends replacing the pavers and trees between 1 st Ave SE
and CoAege Ave at the same time the pavement is replaced(see Street Beautification form).
Funding Priority: 4 Year originally proposed: 2004 Land: gp
Construction: $997,005
Effect on Ops varies each year
Budget: annual project Consulting: $0
_ � Equipment: $0
Notes: E101-43120-530 Contingency: $0
E390-43120-530 Total Costs: $997,005
Previous 2017 2018 2019 2020 2021 Fundina in
Fundina Source Fundina Later Years TOTAL
Bonds $0 $257,000 $0 $0 $0 $0 $0 $257,000
Fund Balance Reserves $0 $0 $0 $0 $0 $0 $0 $0
General Levy $31,330 $30,000 $33,000 $48,000 $58,000 $58,000 $0 $258,330
Hauter Permits $8,000 $10,000 $12,000 $12,000 $12,000 $12,000 $0 $66,000
MSAS Highway Aid $48,175 $50,000 $50,000 $50,000 $50,000 $50,000 $0 $298,175
Stearns County $95,000 $4,500 $4,500 $4,500 $4,500 $4,500 $0 $117,500
TOTAL $182,505 $351,500 $99,500 $114,500 $124,500 $124,500 $0 $997,005
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
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