HomeMy WebLinkAboutBudget Info City of St. Joseph, Minnesota
2017 Net Tax Capacity
DRAFT as of August 22, 2016
Net Tax Capacity 3,342,661 3,424,883
2016 2017
2017 Lev Limit n/a 3.79% 2.46% (Stearns County estimatec
Estimated Tax Impact of the Draft 2017 Budget
Adopted 2016 Preliminary 2017 Tax Rate
Levy Levy Change
General Fund Levy 1,062,065 31.773% 1,138,160 33.232% 1.459%
Coborn's Abate-EDA 50,000 1.496% - 0.000% -1.496%
EDA Levy 72,365 2.165% 93,920 2.742% 0.577%
Park Dedication Fund 3,000 0.090% 20,000 0.584% 0.494%
General Equip Fund 60,000 1.795% 77,080 2.251% 0.456%
sales tax abatement (164,480) -4.92% (162,000) -4.730% 0.191%
Bond 2009 135,000 4.039% 90,000 2.628% -1.411%
Bond 2010 32,500 0.972% 31,000 0.905% -0.067%
Bond 2011 123,375 3.691% 105,935 3.093% -0.598%
Bond 2012 50,000 1.496% - 0.000% -1.496%
Bond 2013 67,000 2.004% 67,000 1.956% -0.048%
Bond 2014 123,500 3.695% 133,500 3.898% 0.203%
Bond 2015 224,480 6.716% 224,000 6.540% -0.175%
Bond 2016 - 0.000% 140,000 4.088% 4.088%
1,838,805 1,958,595 0.496%
55.010% 57.187%
Operational Levy%change 16 to 17 6.55% Tax Cap. Chg 2.177% T
O erational Lev $chan e 16 to 17 $ 81,730
Debt Levy%change 16 to 17 6.44%
Debt Levy$change 16 to 17 $ 38,060
Net Tax Estimated
Impact Anal sis 2016 NTC 2016 Tax Capaci Impact
100,000 Homestead 718 394.97 718 410.60
Increase in taxes 3.96% 15.63
150,000 Homestead 1263 694.78 1,263 722.27
Increase in taxes 3.96% 27.50
175,000 Homestead 1534 843.86 1,534 877.25
Increase in taxes 3.96% 33.40
200,000 Homestead 1808 994.58 1,808 1,033.94
Increase in taxes 3.96% 39.36
250,000 Homestead 2353 1,294.39 2,353 1,345.62
Increase in taxes 3.96% 51.22
250,000 Business 4,250 2,337.93 4,250 2,430.46
Increase in taxes 3.96% 92.52
500,000 Business 9,250 5,088.44 9,250 5,289.82
Increase in taxes 3.96% 201.37
750,000 Business 14,250 7,838.96 14,250 8,149.18
Increase in taxes 3.96% 310.22
1,000,000 Business 19,250 10,589.47 19,250 11,008.54
Increase in taxes 3.96% 419.07
$1 M 20 Unit Apt. 12,500 6,876.28 12,500 7,148.40
Increase in taxes 3.96% 272.12
Tax Capacity rate change by 1% $ 34,000
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City of Saint Joseph Capital Equipment Plan
Project Name: Election EquipmentlPolling Place Project Code: AD-1401
Department/Division: Administration-Elections Strategic Goal: Equipment
DesCription: Election Administration
Purpose/ As the City grows another election precinct may be needed. The altemative to adding another polling place is to have a
Justification: facility large enough to accommodate additional voters. With the construction of the government center,the space may
be large enough along with one other polling place. Regardless,additional equipment will be needed. Reserved budget
assists with funding bi-annual elections. This allows the City to avoid a fluctuating levy for elections held every other
year. New laws in Minnesota requires a minimum number of election judges for primary and general elections. Each
election judge must attend training at Stearns County. Head judges require additional training.
_ _ _
Funding Priority: 2 � Year originally proposed: 2012 Land: $0
Construction: $0
Effect on Ops varies each year Consulting: $0
Budget: Equipment: $29,163
Notes: E101-41410-530 Contingency: $0
Total Costs: $29,163
Previous 2017 2018 2019 2020 2021 Fundinq in
Funding Source Fundin Later Years TOTAL
General Levy $23,163 $750 $750 $1,000 $1,500 $2,000 $0 $29,163
TOTAL $23,163 $750 $750 $1,000 $1,500 $2,000 $0 $29,163
Map of Project Area: Image of Project:
II
Mondav,August 22,2016 Project Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Computer Replacement Project Code: AD-1406
Department/Division: Administration-Equipment Strategic Goal: Equipment
Description: Computers J
Purpose/ At least once a year a few computers need to be replaced or updated. It is the intent of this project to fund three to five
Justification: computers each year. This project will also fund desktop printers as they end their useful life. The administration staff
are trying to tier out computer replacements to avoid large budget increases every 3-5 years. This budget item also
includes tracking computers for public works,building inspections,EDA and Police. This item also includes the main
servers. The servers have a useful life of 5 years. The last server replacement was 2013. The servers can be replaced
in 2018 with equipment certificates. There is not much useful life remaining in the computers when replaced once the
hardrives are removed. A couple older computers that were replaced in 2013 were kept as spares. The computers are
not functional for daily operations,but may be used as a spare if one is needed.
Funding Priority: 3 Year originally proposed: 2004 ! Land: $0
Construction: $0
EffeCt on Ops $2,500/system �, Consulting: $0
Budget: I Equipment: $95,642
Notes; E490-41430-581 Contingency: $0
new-41430-581 Total Costs: $95,642
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundinq Source Fundin Later Years TOTAL
Equipment Certificate $0 $0 $25,000 $0 $25,000 $0 $0 $50,000
General Levy $8,142 $7,500 $7,500 $7,500 $7,500 $7,500 $0 545,642
TOTAL $8,142 $7,500 $32,500 $7,500 $32,500 57,500 a0 595,642
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Equipment Replacement Project Code: AD•1405
DepartmenUDivision: Administration-Equipment Strategic Goal: Equipment
Description: Equipment replacement
_ _ _ __ _-- __ __ __ _ __
Purpose/ These funds have been set aside to offset unexpected equipment replacement in the administrive dept. One piece of
Justification: equipment not budgeted elsewhere is the scannedprinter for large maps and blueprints. The scanner/printer was
purchased in 2015 to archive files into LaserFiche and to print plans needed in several departments.
Funding Priority: 2 '�, Year originally proposed: 2004 , Land: $0
' J Construction: $0
Effect on Ops varies Consulting: $0
Budget: ! Equipment: $11,338
____- -- -------- — - -_.
Notes: E490-41430-570 ' Contingency: $0
Total Costs: $11,338
Previous 2017 2018 2019 2020 2021 Fundinq in
Fundina Source Fundinq Later Years TOTAL
GeneralLevy $8,338 $250 $500 $750 $750 $750 $0 $11,338
-_ _— ---_ __- — --- --__
TOTAL $8,338 $250 $500 $750 $750 $750 $0 $11,338
Map of Project Area: Image of Project:
I - _ _- _
MondaV,Augus!22,2016 Projeel Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Mailing System Project Code: AD-1411
Department/Division: Administration-Equipment Strategic Goal: Equipment
Description: Mailing System-3-station folder/inserter
_ ___ __ _ ___
Purpose/ The City purchased the mailing system in 2014 on a 36-month capital lease/purchase agreement. NEOPOST continues
Justification: to provide service on the mailing system as part of the agreement. The mailing system is used to mail utility bills,aty
newsletters and other large mailings made to the community. The expected life is 5-10 years. Staff recommends
replacement in 2020.
Funding Priority: 2 ! Year originally proposed: 2014 I, Land: $0
__-- - -_ _ _
Construction: $0
Effect on Ops $8,500 �; Consulting: $0
Budget: ' Equipment: $9,000
--_ _
Notes: E490-41430-570 Contingency: $0
new-01430-570
� Total Costs: $9,000
Previous 2017 2018 2019 2020 2021 Fundina in
Fundinp Source Fundin Later Years TOTAL
Equipment Certificate $0 $0 $0 $0 $2,500 $0 $0 $2,500
GeneralLevy $4,000 $500 $500 $500 $500 $500 $0 $6,500
TOTAL $4,000 $500 $500 $500 $3,000 $500 $0 $9,000
Map of Project Area: Image of Project:
____ __ - _ __ —_
Mondav,August 21,2016 Project Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Scanner Project Code: AD-1502
DepartmenUDivision: Administration-Equipment Strategic Goal: Equipment
DesCription: Desktop scanners for document filing
_ --- - _ _ _ _ -_ ___ _
Purposel City offices currently has three desktop scanners,the police dept.has two scanners,and the fire dept.has one scanner
JustifiCation: to file documents electronically into LaserFiche. The scanners are used frequently during the business day. The
scanners have an estimated life of 5-8 years. The most used scanners were last purchased in 2010 with a 1 year
warranty. As scanners are replaced,older models are transferred to other departments that use them much less
frequently. Based on the last purchase date,the next scanner replacement is scheduled for 2018.
Funding Priority: 2 'I Year originally proposed: 2014 l Land; $0
- J —� Construction: $0
----- --__
—_
Effect on Ops $14,000 I Consulting: $0
Budget: Equipment: $17,000
Notes: E490-41430-570 Contingency: $0
new-41430-570 Total Costs: $17,000
Previous 2017 2018 2019 2020 ' 2021 Fundinq in
Fundinq Source Fundin LaterYears TOTAL
Equipment Certificate $0 $0 $12,900 $0 $0 $0 $0 $12,900
General Levy $0 $100 $1,000 $1,000 $1,000 $1,000 $0 $4,100
--- — -- - --
TOTAL $0 $100 $13,900 $1,000 $1,000 $1,000 $0 $17,000
Map of Project Area: Image of Project:
il
I
i
Monday,August 22,2016 Projecl Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Software Project Code: AD-1407
Department/Division: Administration-Equipment Strategic Goal: Equipment
Description: Administrative Software
__ _ _ _ -- _
Purpose/ Most of the city office functions are computerized and software updaates and maintenance are required. A major update
Justification: in software occurred in 2010 using funds from equipment certificates. The updates allow the public and each department
to more easily access public information. Current udpates include property management and GIS software.
Funding Priority: 2 Year originally proposed: 2008 I land: $0
- ____
Construction: $0
__ ——
Effect on Ops varies Consulting: $0
Budget: Equipment: $9,145
---- _ --- --— _ _— --
Notes: E490-41430-582 Contingency: $0
Total Costs: $9,145
Previous 2017 2018 2019 2020 2021 Fundinu in
Fundina Source Fundin LaterYears TOTAL
General Levy $5,425 $750 $750 $750 $750 $0 $720 $9,145
TOTAL $5,425 $750 $750 $750 $750 $0 $720 $9,145
Map of Project Area: Image of Project:
I
Mondav,August 22,2016 Projeet Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Telephone System Project Code: AD-1403
Department/Division: Administration-Equipment Strategic Goal; Equipment
Description: Digital Intra-Office phone system �
_ _ __ ___ __ _ _ _
Purpose/ The current phone system was upgraded in 2007 to a new version of digital phones. The system allows for transferring
Justification: to the public works facility,water filtration plant and fire hall. The system also allows for direct dial numbers and more
advanced voice messaging. An annual budget is needed to maintain the system and allow for upgrades and new
extensions.
Funding Priority: 2 � Year originally proposed: 2006 � Land: $0
----
Construction: 0
Effect on Ops $500/phone 1 Consulting: $0
Budget: Equipment: $3,190
_ . _- ----- — -----
Notes: E490-41430-570 Contingency: $0
Total Costs: $3,190
Previous 2017 2018 2019 2020 2021 Fundingin
Fundinq Source Fundin Later Years TOTAL
General Levy $1,940 $250 $250 $250 $250 $250 $0 $3,190
TOTAL $1,940 $250 $250 $250 $250 $250 $0 $3,190
Map of Project Area: Image of Project:
- __ _ _ _
MondaP,August 22,2016 Project Detai!Repo�t
City of Saint Joseph Capital Equipment Plan
Project Name: Comprehensive Plan Update Project Code: AD•1410
DepartmenUDivision: Administration-Planning Strategic Goal: Planning
Description: 5 year comprehensive plan update,includes applicable ordinances
__ _ _ _ __ _ --
Purpose/ Minnesota Statutues suggest updating the City's comprehensive plan approximately every five years to update current
Justification: needs and trends of the City. The last update was completed in 2008. Staff recommends setting aside funds to
complete the next update in 201612017 at an estimated cost of$10,000. Future budgets include some funding for other
plan updates also(such as the Transportation Plan). In 2014,$5,000 of the comp plan budget was applied to an Xcel
Energy study to look at relocating the power poles in the downtown area away from Minnesota Street. Excess building
permit revenue from the 2016 operational budget was allocated to completing a comp plan update.
Funding Priority: 3 I Year originally proposed: 2014 l Land: $0
_ _---- _
Construction: 0
Effect on Ops $10,0001 update 1 Consulting: $49,000
Budget; Equipment: $0
Notes; E101-41910-300 � Contingency: $0
R101-41430-32210 Total Costs: $49,000
Previous 2017 2018 2079 2020 2021 FundinQin
Fundinq Source Fundin LaterYears TOTAL
Fund Balance Reseroes $20,000 $0 $0 $0 $0 $0 $0 $20,000
General Levy $4,000 $5,000 $5,000 $5,000 $5,000 $5,000 $0 $29,000
TOTAL $24,000 $5,000 $5,000 $5,000 $5,000 $5,000 $0 a49,000
Map of Project Area: Image of Project:
Mondav,August 22,2016 Projeet Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: 800 MHz Portable Radios Project Code: FD-1411
DepartmenUDivision: Fire-Fire Strategic Goal: Equipment
Description: Motorola XLT 2500 Portable Radios �
_ _ _ . __
Purpose/ The City switched to 800 MHz radios in 2007 and 2008. The fire dept received 25 radios with a grant in 2007. The
Justification: radios have a useful life of 8-10 years with the next replacement scheduled for 2017. The cost per radio is currently
about$3,100 with programming. The estimated replacement cost in 10 years is$3,300. Grant funding availability is
unknown,but will be pursued by the Fire Chief. A couple of radios have been replaced the past few years due to
damage or malfunction. The newer radios will not need to be replaced in 2017. The police dept replaced their portable
radios in 2015. The fire dept received six old police radions for spares until new radios can be purchased.
Funding Priority: 3 Year originally proposed: 2007 Land: $0
_ __ _ _-
Construction: 0
Effect on Ops $79,200 Consulting: $0
Budget: ' Equipment: $117,408
--- —__-- —-- ---- ---
Notes: E105-42250-580 Contingency: $0
Total Costs: $117,408
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundina Source Fundinq Later Years TOTAL
Fire Contracts $54,208 $16,700 $10,000 $10,000 $10,000 $10,000 $0 $110,908
Trade In Value $0 $6,500 $0 $0 $0 $0 $0 $6,500
TOTAL $54,208 $23,200 $10,000 $10,000 $10,000 $10,000 $0 $117,408
Map of Project Area: Image of Project:
Mondav,Augus!22,2016 Projeet Detai!Repor!
City of Saint Joseph Capital Equipment Plan
Project Name: Air Packs/Air Tanks Project Code: FD-1417
Department/Division: Fire-Fire Strategic Goal: Equipment
Description: Air packs,Air tanks,fire fighting masks
_______
Purpose/ The fire dept received an AFG grant in 2013 to purchase 16 air packs,32 air tanks and 30 fire fighter masks. The air
JustifiCation: tanks have a useful life of 15 years. To avoid a spike in replacing all 32 tanks in 2028,the Fire Chief recommends
replacing eight tanks every three years starting in 201612019I2022/2025/2028. This would always leave the department
with roughly 40 good tanks after the first 15 years. Each tank will cost about$900-$1,000. The fire dept sold the old
tanks GovDeals auction site. Proceeds were added back into this reseroe account.
Funding Priority: 3 Year originally proposetl: 2014 Land: �0
___
Construction: $0
Effect on Ops $1,000/tank I'I Consulting: $0
Budget: �I Equipment: $20,000
-- - -- _ ---_ _ _ _ _ ___ _
Notes: E105-42220-585 Contingency: $0
Total Costs: $20,000
Previous 2017 2018 2019 2020 2021 Fundinqin
Funding Source Fundinq Later Years TOTAL
Fire Contracts $7,000 $2,250 $2,250 $2,500 $2,500 $2,500 $0 $19,000
Trade in Value $0 $0 $0 $1,000 $0 $0 $0 $1,000
TOTAL $7,000 $2,250 $2,250 $3,500 $2,500 $2,500 $0 $20,000
Map of Project Area: Image of Project:
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Monday,August 22,2016 Projeet Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Building Repairs/Updates Project Code: FD-1414
Department/Division: Fire-Fire Strategic Goal: City Buildings
Description: Unexpected building repairs/replacements �
___ _ _ __ __ __
Purpose/ The Community Fire Hall was constructed in 1997 with a building bond. Payments go through 12/1117. As the building
Justification: ages,more replacements will be needed to maintain a safe and proper function of the building. The roof has had over 3
leaks since the warranty period expired on the building. It is likely the roof will need to be changes within the next 10
years. The floor is showing a lot of wear. This capital item allows for money to be set aside for major future repairs. In
2015,the tables and chairs were replaced in the community room. The St.Joseph's Lions donated$1,000 towards the
purchase. The Fire Chief is waiting for a quote to paint the offices,dispatch and haliway in 2016 using funds available in
this reserve account.
Funding Priority: 2 Year originally proposed; 2006 Land: �0
_ _ _--_ _ __ _
Construction: 28,267
_--___ _ _ _
Effect on Ops varies �' Consulting: $0
Budget: Equipment: $0
- ____ _ ____ -- ----- - _ -
Notes: E105-42280-530 Contingency: $0
Total Costs: $28,267
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundinq Source Fundin Later Years TOTAL
Fire Contracts $20,767 $1,500 $1,500 $1,500 $1,500 $1,500 $0 $28,267
TOTAL $20,767 $1,500 $1,500 $1,500 $1,500 $1,500 $0 $28,267
Map of Project Area: Image of Project:
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Mondav,Augusl 22,2016 Projeet Detail Repor!
City of Saint Joseph Capital Equipment Plan
Project Name: Communication Equipment Replacement Project Code: FD-1412
Department/Division: Fire-Fire Strategic Goal: Equipment
DesCription: Replace communications equipment �
_---
-- ___ -
Purpose/ As the firefighting communication equipment ages,replacements will be required. This fund is to keep money in the
Justification: budget to help fund equipment replacements in the futures without large spikes for purchases. The fire dept pagers go
through a lot of wear and tear and need to be replaced periodically. The fire dept currently replaces around five pagers
per year(totals appx.$3,000)under this CIP item. All pagers must be at least a Minitor V in order to work with the EMS
system. The fire dept has 31 pagers. In 2013 the fire dept received a 50/50 DNR grant to fund two pagers Future
grants may be available for pagers.
Funding Priority: 2 Year originally proposed: 2007 I Land: $0
- Construction: $0
Effect on Ops $3,000/year Consulting: $0
Budget: Equipment: $18,165
Notes: E105-42250-580 � Contingency: $0
Total Costs: $18,165
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundina Source Fundin Later Years TOTAL
Fire Contracts $3,165 $3,000 $3,000 $3,000 $3,000 $3,000 $0 $18,165
TOTAL $3,165 $3,000 $3,000 $3,000 $3,000 $3,000 $0 $18,165
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detai/Repo�t
City of Saint Joseph Capital Equipment Plan
Project Name: Computer HardwarelSoftware Project Cotle: FD-1401
Department/Division; Fire-Fire Strategic Goal: Equipment
Description: Fire computer hardware/software �
Purpose/ To keep up with computer hardware/software needs,this budget item was created. Computers are used for fire training
Justification: lessons,weather reports,grant administration,reporting and various administrative tasks. A new desktop computer was
purchased in 2010 with connections to the City's seroer and electronic database. The fire dept purchased two desktop
computers in 2011,one in dispatch and one in the fire chiefs o�ce. The desktops are connected to the City's server
along with a scanner and new copier/printer. Funding should continue for future replacements in 3-5 years. In 2014,the
fire dept switched fire reporting software from FireHouse to Image Trend to save$750 per year in support costs.
Funding Priority: 2 '� Year originally proposed: 2007 I Land: $0
' Construction: $0
Effect on Ops $1,500/system Consulting: $0
Budget: Equipment: $8,533
----------- — --------------- _ ______—
Notes: E105-42210-581 Contingency: $0
E105-42210-582 ', TotalCosts: $8,533
Previous 2017 2018 2019 2020 2021 Fundinain
Fundina Source Fundin Later Years TOTAL
Fire Contracts $2,033 $1,300 $1,300 $1,300 $1,300 $1,300 $0 $8,533
TOTAL $2,033 $1,300 $1,300 $1,300 $1,300 $1,300 $0 $8,533
Map of Project Area: Image of Project:
Mondav,Augus122,2016 Projeet Detai[Report
City of Saint Joseph Capital Equipment Plan
Project Name: Equipment Replacement Project Code: FD•1410
Department/Division: Fire-Fire Strategic Goal: Equipment
Description: replace firefighting equipment
Purpose/ As the firefighting equipment ages,unbudgeted replacements will be required. This replacement fund is for items directly
Justification: used for firefighting. The reserved fund helps offset the future spikes. In 2015,two saws were replaced,one donated by
the St.Joseph Jaycees. Firefighter boots and helmets were also replaced in 2015.
Funding Priority: 2 � Year originally proposed; 2007 ': Land: $0
--- ___ _—
Construction: $0
-- -
Effect on Ops varies ', Consulting: $0
Budget: I Equipment: $20,962
Notes: E105-42220-585 Contingency: $0
' Total Costs: $20,962
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundina Source Fundinq Later Years TOTAL
Fire Contracts $9,812 $1,900 $2,000 $2,000 $2,500 $2,750 $0 $20,962
TOTAL $9,812 $1,900 $2,000 $2,000 $2,500 $2,750 $0 $20,962
Map of Project Area: Image of Project:
Monday,August 22,2016 Projeet Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Extrication Equipment Project Cotle: FD-1404
DepartmenUDivision: Fire-Fire Strategic Goal: Equipment
Description: Extrication equipment
______ _ _
Purpose/ As the St.Joseph fire district grows additional fire and rescue equipment is needed to service the area. Accidents are on
Justification: the rise in the area. Good extrication equipment is needed to possibly save lives of those injured. The fire dept.currently
has iwo sets of extrication equipment. One set is approximately 19 years old,the other set is about 10 years old. The
equipment life will vary depending on usage. This budget is to set money aside to the reserve account to replace the
sets in the future as needed. The Fire Chief estimates replacement of a unit between 2015-2017. The equipment cost
may go down due to the pump for the extrication equipment being added to the 2012 pumper truck. It may be possible to
only pay for the tooling part of the extrication equipment in 2017.
Funding Priority: 2 � Year originally proposed: 2009 Land: $0
Construction: $0
Effect on Ops $25,OOO/set Consulting: $0
Budget: Equipment: $38,062
Notes: E105-42220-584 Contingency: $0
Total Costs: $38,062
Previous 2017 2018 2019 2020 2021 Fundinain
Fundinq Source Fundinq Later Years TOTAL
Fire Contracts $21,562 $4,000 $3,000 $3,000 $3,000 $3,000 $0 $37,562
Trade In Value $0 $500 $0 $0 $0 $0 $0 $500
TOTAL $21,562 $4,500 $3,000 $3,000 $3,000 $3,000 $0 $38,062
Map of Project Area: Image of Project:
Mondav,August 22,2016 Project Detail Reporl
City of Saint Joseph Capital Equiprrcent Plan
Project Name: Grass Rig#3 Project Code; FD•1408
Department/Division: Fire-Fire Strategic Goal: Equipment
Description: Replace Grass Rig#3
___
__
Purpose/ Grass Rig#3 was purchased in 1997 for$55,000. The rear end went out of the rig in 2014 and replaced with a used rear
JustifiCation: end. The grass rig has a useful life of 20 years with replacement scheduled for 2017. As prices escalate,the
replacement rig is expected to be$80,000. The Fire Chief the grass rig may last longer based on the number of calls
over time and the repairs made to the 1997 rig. The Fire Chief would like to look at writing an AFG grant to replace the
grass rig. The fire dept would like to go to a CREWCAB truck that will allow us to haul more personnel to the scene Our
current truck can haul two firefighters,and the truck is set up to have a maximum of nine firefighers to run Some of the
equipment on the 1997 rig may be reused for the new rig.
Funding Priority: 3 Year originally proposed: 2009 �and: $0
___ _ _
Construction: $0
Effect on Ops $80,000 Consulting: $0
Budget: Equipment: $96,000
_ _---- ____
Notes: E105-42220-585 Contingency: $0
Total Costs: $96,000
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundinq Source Fundin LaterYears TOTAL
Fire Contracts $59,000 $12,000 $4,000 $4,000 $4,000 $4,000 $0 $87,000
Trade In Value $0 $9,000 $0 $0 $0 $0 $0 $9,000
TOTAL $59,000 $21,000 $4,000 $4,000 $4,000 $4,000 $0 $96,000
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Ladder Truck Project Code: FD-1407
DepartmenUDivision: Fire-Fire Strategic Goal: Equipment
Description: Replace Ladder Truck#2 ,
__ _ __----- __ _ —
Purpose/ The ladder truck was purchased in 2001 using equipment certificates. The certificates were paid in full in 2006. The cost
Justification: of fire fighting equipment continues to excalate by more than the consumer price index. The ladder truck is expected to
be functional for approximately 20 years;therefore,the scheduled replacement is 2021. The current ladder truck cost
$365,000. By 2021 a new ladder truck is estimated to cost over$1,000,000. This will also depend on the height of the
buildings in the area and the height of the ladder the fire dept may need. Anticipate issuing equipment certificates to
cover a portion of the cost of a new ladder truck. The 2001 ladder truck will be traded in or sold to offset the costs.
Funding Priority: 2 ', Year originally proposed: 2009 ' Land: $0
_ -_--; _ _ i
Construction; $0
Effect on Ops $1,000,000 Consulting: $0
Budget: Equipment: $107,250
Notes: E105-42220-585 Contingency: $0
Total Costs: $107,250
Previous 2017 2018 2019 2020 2021 Fundingin
Fundina Source Fundinq Later Years TOTAL
Fire Contracts $57,250 $10,000 $10,000 $10,000 $10,000 $10,000 $0 $107,250
Trade In Value $0 $0 $0 $0 $0 $0 $0 $0
TOTAL $57,250 $10,000 $10,000 $10,000 $10,000 $10,000 $0 �107,250
Map of Project Area: Image of Project:
Mondav,August 22,2016 Project Delail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Medical Equipment Replacement Project Code: FD-1413
Department/Division; Fire-Fire Strategic Goal: Equipment
Description: Medical equipment replacements �
- - __ __
Purpose/ As the medical services equipment ages,replacements will become more frequent. The replacement for medical
JustifiCatiOn: services equipment can vary depending on medical calls received each year. This fund is to keep money in the budget
to help fund equipment replacements in the future without large spikes for the purchases. In 2013,one defibulator was
purchased through the police dept equipment certificate at a cost of$1,710.
Funding Priority: 2 � Year originally proposed: 2007 Land: $0
--_ _
Construction: $0
Effect on Ops varies ' Consulting: $0
Budget: Equipment: $2,728
Notes: E105-42270-580 Contingency: $0
_ __---
Total Costs: $2,728
Previous 2017 2018 2019 2020 2021 Fundinq in
Fundina Source Fundin Later Years TOTAL
Fire Contracts $1,728 $200 $200 $200 $200 $200 $0 $2,728
TOTAL $1,728 $200 $200 $200 $200 $200 $0 $2,728
Map of Project Area: Image of Project:
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Mondap,August 22,2016 Project Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Mule ANIPumplTank Project Code: FD-1403
Department/Division: Fire-Fire Strategic Goal: Equipment
Description: Replace off road grass rig
___ ___ _ ____ -
Purpose/ The grass rig was replaced in 2012,including a new pumper,trailer and tank. The rig was funded with a DNR grant,
Justification: trade in of the old rig and reserved funds. The 2012 unit should last 10-12 years with an expected replacement cost of
$15,000. The 2012 ATV will also have residual value of approximately$5,000 in a trade in or sell. Replacement is
planned for 2024.
Funding Priority: 2 Year originally proposed: 2012 � Land: $0
Construction: $0
Effect on Ops $15,000 Consulting: $0
Budget: Equipment: $5,904
_--- — ---- -_ _ _ ____
Notes: E105-42220-584 I Contingency: $0
�I Total Costs: $5,904
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundinq Source Fundinq Later Years TOTAL
Fire Contracts $454 $750 $750 $1,300 $1,300 $1,350 $0 $5,904
Trade In Value $0 $0 $0 $0 $0 $0 $0 $0
TOTAL $454 $750 $750 $1,300 $1,300 $1,350 $0 $5,904
Map of Project Area: Image of Project:
Mondav,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name; Paint Fire Hall Project Code; FD-1416
Department/Division; Fire-Fire Strategic Goal: City Buildings
DeSCription: Paint All Red Extenor Trim/Doors J
_ _ - _ _
Purpose/ Many areas south and west side of the fire hall badly faded or completely void of paint. The building was repainted in
JustifiCation: 2008. The painting will need to be updated in approximately eight years. The estimated cost is$7,000 per application
The Fire Chief is waiting to receive a quote to paint the fire hall in 2016.
Funding Priority: 3 Year originally proposed: 2007 Land: $0
- - - ___ —
Construction: 14,450
__ __
_ --_
Effect on Ops $7,000 Consulting: $0
Budget: Equipment: $0
Notes: E105-42280-530 � Contingency: $0
Total Costs: $14,450
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundinq Source Fundina Later Years TOTAL
Fire Contracts $9,450 $1,000 $1,000 $1,000 $1,000 $1,000 $0 $14,450
TOTAL $9,450 $1,000 $1,000 $1,000 $1,000 $1,000 $0 $14,450
Map of Project Area: Image of Project:
Mondav,August 22,2016 Projeet Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Pumper Truck Project Code: FD-1406
Department/Division: Fire-Fire Strategic Goal: Equipment
Description: Engine#1 replacement 1
__ _ ___ _ _ ___ _--
Purpose/ Mainline pumper-current pumper 2012 freightliner purchased new in 2012. The pumper truck was purchased from
JustifiCation: Rosenbauer Minnesota,LLC for$483,011. The 2012 truck was funded by the sale fo the 1997 freightliner to the City of
Elrosa for$60,000,reserved funds and equipment certificates. The 2012 pumper will require replacement by 2032(20
years maximum). Anticipate a portion of the cost to be covered by an equipment certificate since the cost is prohibited
from funding each year through reserves. Reserves will be set aside to minimize the debt costs. The preliminary costs
to plan the specifications,bidding and manufacturing the pumper truck will take approximately 2 years. The estimated
cost of a new pumper trunk in 2032 is approximately$750,000. Some expenditures will be incurred in 2030-2031. The
total cost estimate does not include a trade in or sell value of the 2012 truck.
Funding Priority: 2 Year originally proposed: 2012 � Land: $0
_ _ _J ---
Construction: $0
_ _ ,
EffeCt on Ops $750,000 ', Consulting: $0
Budget: � Equipment: $131,324
_ __ _ __ ----------- --- —-— - ___
Notes: E105-42220-585 Contingency: $0
E105-42220-584 'I Total Costs: $131,324
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundinct Source Fundinq Later Years TOTAL
Fire Contracts $65,824 $10,000 $11,000 $12,500 $15,000 $17,000 $0 $131,324
TOTAL $65,824 $10,000 $11,000 $12,500 $15,000 $17,000 $0 $131,324
Map of Project Area: Image of Project:
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Mondav,August 22,2016 Project Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Rescue Van Project Code: FD-24506
Department/Division; Fire-Fire Strategic Goal; Equipment
Description: Comparable unit to our Ford 350(Diesel) J
__ -- _ _ _
__ _ __
Purpose/ We respond to approximately 300 calis per year. The rescue van responds to 99%of the calls. The Fire Board
Justification: approved to purchase a new 2012 Ford Chassis with a gas engine and reconditioned box in 2012(trading in the 1996
rescue van). The 2012 rescue van was purchased from Arrow Manufacturing,Inc.for$79,360 after a$20,000 trade in
was received for the 1996 van. Because of the usage of this truck,the 2012 Rescue Van has a useful life of about 10
years. The estimated price of a new rescue van in 2022 is$160,000 less the trade in or sell value of the 2012 van.
Funds should continue to be put aside for the future rescue van replacements.
Funding Priority: 2 Year originally proposed: 2012 Land: $0
-- _
Construction: $0
Effect on Ops $160,000 i Consulting: $0
Budget: Equipment: $114,760
Notes: E105-42220-584 � Contingency: $0
I Total Costs: $114,760
Previous 2017 2018 2019 2020 2021 Fundinain
Fundinq Source Fundin Later Years TOTAL
Equipment Certificate $0 $0 $0 $0 $0 $0 $0 $0
Fire Contracts $41,760 $8,500 $9,500 $12,500 $17,500 $25,000 $0 $114,760
Trade In Value $0 $0 $0 $0 $0 $0 $0 $0
TOTAL $41,760 $8,500 $9,500 $12,500 $17,500 $25,000 $0 $114,760
Map of Project Area: Image of Project:
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Mondav,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Seal Coat Driveway Project Code: FD-1415
DepartmenUDivision: Fire•Fire Strategic Goal: Infrastructure
Description: Seal Coat/Stripe fire hall parking lot
Purpose/ Routine maintenance on the parking lot is recommended every 5 years. The cost per coat is approximately$5,000. The
JustifiCation: last seal coat was done in 2011 for$2,630 plus the cost of striping. The 2011 seal coat was done in combination with a
City's seal coating project. Future seal coats/crack fills may be combined with City projects for cost savings. The Fire
Chief was notified by City maintenance the parking lot should be replaced due to its age and wear. Maintenance
recommends getting quotes for replacement soon. The fire dept will work with maintenance staff to see if the parking lot
replacement can be done in conjunction with a City project for a cost savings. The replacement is scheduled for 2017
with a seal coat scheduled for 2022.
Funtling Priority: 3 �, Year originally proposed: 2012 I �and: $0
__ _ , __ . __
Construction: $22,492
- --
Effect on Ops $5,000/application Consulting: $0
Budget: i Equipment: $0
__ _----__- ------—
Notes: E105-42280-530 � Contingency: $0
� Total Costs: $22,492
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundinq Source Fundinp Later Years TOTAL
Fire Contracts $19,992 $500 $500 $500 $500 $500 $0 $22,492
TOTAL $19,992 $500 $500 $500 $500 $500 $0 $22,492
Map of Project Area: Image of Project:
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Mondav,August 22,2016 Projecl Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Tanker Truck#4 Project Code: FD-1409
DepartmenUDivision: Fire-Fire Strategic Goal: Equipment
Description: Replace Tanker Truck#4 �
_ --—_
Purpose/ The tanker truck was purchased in 1999 for$107,594 and is expected to last 20 years;therefore,replacement is
JustifiCation: scheduled for 2019. By 2019,a new truck is expected to cost$300,000. Tanker#4 was purchased with a steei tank that
began leaking shortly after the purchase. City's staff have made repairs to keep the truck functioning. In 2012,the
tanker was taken to Rosenbauer in South Dakota to fix a leak on the tank. The top covers were also redone due to water
hammering damage. The repairs were covered by tank warranty. The repairs did not help. The tank was repiaced with
a poly tank in 2014 for$31,749 paid by Rosenbauer. The leaks stopped and firefighters believe the truck could outlast its
useful life. With the tank replacement,the useful life has been extended 10-20 years.The annual reserve budget has
been reduced to offset budget needs for equipment nearing their useful lives.
Funding Priority: 2 Year originally proposed: 2009 �� Land: $0
_ ____�
Construction: $0
--- ---
Effect on Ops $300,000 ' Consulting: $0
Budget: Equipment: $30,501
Notes: E105-42220-584 1 Contingency: $0
Total Costs: $30,501
Previous 2017 2018 2019 2020 2021 Fundinq in
Fundinq Source Fundin Later Years TOTAL
Fire Contracts $15,001 $2,500 $2,500 $3,000 $3,500 $4,000 $0 $30,501
Trade In Value $0 $0 $0 $0 $0 $0 $0 $0
TOTAL $15,001 $2,500 $2,500 $3,000 $3,500 $4,000 $0 $30,501
Map of Project Area: Image of Project:
Mondav,Augus122,2016 Projeet Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name; Turnout Gear Replacement Project Code: FD-1402
Department/Division: Fire-Fire Strategic Goal: Equipment
Description: Turnout gear,including pants,coat,helmet,boots
Purpose/ As the fire fighting equipment ages,replacements will be required. This replacement fund is for items not used directly
Justification: for fighting fires,but rather supports the fire fighting efforts. This fund is to keep money in the budget to help fund
equipment replacements in the future without large spikes for the purchases. The Fire Board approved the purchase of
18 sets of turnout gear in 2012;7 sets in 2013;2 sets in 2014;6 sets in 2015;3 sets in 2016. NFPA standards state fire
fighters turnout gear is only good for 10 years. The fire chief set up a timeline showing when the gear needs to be
replaced. Each year,there may be as few as 1 or 2 that will need to be purchased. Along with tat,when a new
firefighter joins the departmen and gets the minimum requirements,they are then fitted for their new gear. Each set
costs about$1,800. The next scheduled big replacement is 2022 with up to 8 sets to be replaced. Boots and helmets
have a longer life. They were replaced in 2015 and should last 10-15 years. Old tumout gear are kept as reserve sets or
sold on auction.
Funding Priority: 3 I Year originally proposed: 2007 ', Land: $0
� Construction: $0
Effect on Ops $1,800/set I Consulting: $0
Budget: I Equipment: $35,918
Notes: E105-42220-580 I Contingency: $0
, Total Costs: $35,918
Previous 2017 2018 2019 2020 2021 Fundinain
Fundinq Source Fundinq Later Years TOTAL
Fire Contracts $7,418 $5,000 $5,000 $6,000 $6,000 $6,500 $0 $35,918
Trade In Value $0 $0 $0 $0 $0 $0 $0 $0
TOTAL $7,418 $5,000 $5,000 $6,000 $6,000 $6,500 $0 $35,918
Map of Project Area: Image of Project:
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Mondav,August 22,2016 Project Detai!Repori
City of Saint Joseph Capital Equipment Plan
Project Name: Baseball Field Lighting Project Cotle: SF-1302
Department/Division: Non-Departmental Strategic Goal: Land/Land Improvements
Description: Add Musco Lights to the baseball field
_ ---___ . _
Purpose/ The St.Joseph Saints Baseball Team would like to install field lighting to be able to play night games. Adding the lights
Justification: would generate more rental fees by allowing for night games and hosting toumaments by the Team or with surrounding
cities. Baseball games are currently restricted by playing day games on weekends and early evening games during the
week that makes hosting a toumament much more difficult.
Funding Priority: 1 Year originally proposed: 2013 ', Land: $0
- �� Construction: $125,000
Effect on Ops $125,000 , Consulting: $0
Budget: ' Equipment: $0
_ -- __ — - — — ---___ _ ---
Notes: unfunded ' Contingency: $0
Total Costs: $125,000
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundinq Source Fundinq Later Years TOTAL
Unfunded $0 $0 $0 $0 $0 $0 $125,000 $125,000
TOTAL $0 $0 $0 $0 $0 $0 $125,000 $125,000
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Fire Hall Media Project Code: CC-0006
Department/Division: Non-Departmental Strategic Goal: Equipment
Description: Add media capabilities to the Fire Hall community room
Purpose/ Add media capabilties to the fire hall community room to have a backup location to conduct council meetings and public
Justification; hearings when the government center is not available. The media can also be used for a training room. Currently,the
room hosts the regional safety training a couple times per year. Employees from the cities of St.Joseph,Sauk Rapids,
Waite Park and Sartell attend the training. Other groups can also use the media if desired.
Funding Priority: 2 Year originally proposed: 2016 J Land: $0
- -- -- Construction: $0
Effect on Ops $5,000 estimated Consulting: $0
Budget: ' Equipment: $5,000
_ __-- ---- ---- ----
Notes: E105-02281-580 ; Contingency: $0
I Total Costs: $5,000
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundina Source Fundinq Later Years TOTAL
Unfunded $0 $0 $0 $0 $0 $0 $5,000 $5,000
TOTAL $0 $0 $0 $0 $0 $0 $5,000 $5,000
Map of Project Area: Image of Project:
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Mondav,Augus122,2016 Project Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Grandstand Roof Project Code: SF•1305
Department/Division: Non-Departmental Strategic Goal: Equipment
Descripti0n: Grandstand Roof
___ _ _ - _
Purpose/ Fans of the St.Joseph Saints Baseball Team have requested a grandstand roof for many years due to the safety issue of
Justification: getting hit by foul balls,and to protect people from the sun and other weather conditions such as a light rain during the
game.
Funding Priority: 1 i Year originally proposed: 2013 Land: $0
__
Construction: $0
Effect on Ops $8,000 Consulting: $0
Butlget: Equipment: $8,000
_--
Notes: unfunded ', Contingency: $0
'� Total Costs: $8,000
Previous 2017 2018 2019 2020 2021 Fundinain
Fundinq Source Fundin Later Years TOTAL
Unfunded $0 $0 $0 $0 $0 $0 $8,000 $8,000
TOTAL $0 $0 $0 $0 $0 $0 $8,000 $8,000
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Patrol Vehicle Safety Equipment Project Code: PD-1407
Department/Division: Police•Automotive Strategic Goal: Equipment
Description; squad safety equipment
_ __ _ _ _ - ---
Purpose/ In the past the City budgeted only for the light bar and siren box for the patrol cars. Resources such as forfeiture funds
Justification: were depended upon to supplement the purchase other equipment needed such as other lights and partitions. The
forfeiture funds can continue to be used if funds are available. Based on past standards with patrol vehicles changing
and equipment wearing out,we are looking to do a complete change out every 8 years(two rotations of patrol squads).
Currenity we are rotating out patrol vehicles every 4 years or around 90,000 miles. This rotation keeps us from having to
do costly maintenance or replacements to worn out equipment. The next vehicle change is for squad 701. Squad 701 is
a 2013 Ford Explorer with safety equipment installed that can be used in the same type vehicle. The only cost in 2017
will be moving the safety equipment from the old squad to the new squad plus some retrofitting. The average cost for
this type of equipment for a squad is$7,000. Equipment change-overs from old to new squads are approximately
$3,000;$500 for disassembly and$400 for graphics. The next full safety equipment purchase is anticipated for 2019,
squad 702.
Funtling Priority: 2 Year originally proposed: 2006 Land: $0
__ __ __ - -
Construction: 0
Effect on Ops $7,000/squad/full replacement �I Consulting: $0
Budget: ' Equipment: $53,404
— __ _ _---_ __ ---
Notes: E490-42152-580 Contingency: $0
Total Costs: $53,404
Previous 2017 2018 2019 2020 2021 Fundinq in
Fundinq Source Fundin LaterYears TOTAL
General Levy $8,714 $9,080 $9,080 $9,080 $8,675 $8,775 $0 $53,404
TOTAL $8,714 $9,080 $9,080 $9,080 $8,675 $8,775 $0 $53,404
Map of Project Area: Image of Project:
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Mondav,Augusl 22,2016 Project Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Police Squad Project Code: PD•1411
DepartmenUDivision: Police-Automotive Strategic Goal: Equipment
Description: Squad 705
Purpose/ Squad 701 purchased 2013-replace 2017
Justification: Squad 702 leased 2015-replace 2019
Squad 703 leased 2016-replace 2020
Squad 704 leased 2014-replace 2018
Squad 705 purchased 2016-replace 2022 or 2025
Currently the City owns Squad 701 (purchased in 2013 versus leased). The police dept.will look to replace 701 in 2017,
selling the 2013 squad for an estimated$10,000. The police dept.proposes switching to a lease for 701. Leasing
provides budget consistency with a lease versus purchase and minimizes future repair bill spikes. The police dept.
extended the squad leases to four years,90,000 or 100,000 miles. The proposed budget represents 4 squad leases,
replacing one each year. Replacement of one squad per year,every year,reduces the spikes and valleys in the annual
budget. Squad 705 is a Ford Explorer,replacing a GMC Yukon in 2016. This vehicle is unmarked and used for multiple
purposes including travel to training,school resource,community policing,traffic control,investigations,etc. Squad 705
will be replaced in 2022 or 2025 with budget funding,equipment certificates and trade in value.
Funding Priority: 2 � Year originally proposed: 2013 Land: $0
� Construction: $0
Effect on Ops $35,000 ' Consulting: $0
Budget:
___ __ � Equipment: $43,005
Notes: E490-4152-550 Contingency: $0
R490-49302-36230 � Total Costs: $43,005
Previous 2017 2018 2019 2020 2021 Fundina in
Fundinq Source Fundina Later Years TOTAL
General Levy $12,005 $4,200 $4,200 $4,200 $4,200 $4,200 $0 $33,005
Trade In Value $10,000 $0 $0 $0 $0 $0 $0 $10,000
TOTAL $22,005 $4,200 $4,200 $4,200 $4,200 $4,200 $0 $43,005
Map of Project Area: Image of Project:
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Monday,August 22,2016 Projeet Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Squad Cameras Project Code: PD•1406
Department/Division: Police-Automotive Strategic Goal: Equipment
Description: Mobile camera in squad vehicles �
_ -- - —--
Purpose/ The mobile camera has become a very important piece of equipment. Accusations against officers for misconduct both
JustifiCation: physical and verbal have been proven or disproven by reviewing the tapes from the patrol car. Cases on DWI with the
person doing field sobriety tests keep officers out of court and save the City attomey's time and fees. Cameras have
become an"industry standard"in court and law enforcement is expected to have properly working video equipment for
prosecution in criminal cases. The camera is like having a second o�cer on scene. The police dept.currently has
cameras in all squads. The replacement schedule is every 8 years with the next purchase in 2023. A digital camera is
estimated to cost approximately$5,000. The 2015 equipment certificate assisted with purchasing all cameras onboard to
Watch Guard.
Funding Priority: 2 ' Year originally proposed: 2004 Land: $0
__ - - _ _
Construction: $0
Effect on Ops $S,OOO/camera Consulting: $0
Budget: Equipment: $19,415
Notes; E490-42152-580 �, Contingency: $0
E101-42120-436 � Total Costs: $19,415
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundina Source Fundin LaterYears TOTAL
Forfeiture Funds $0 $0 $0 $0 $0 $0 $0 $0
GeneralLevy $7,665 $2,350 $2,350 $2,350 $2,350 $2,350 $0 $19,415
TOTAL $7,665 $2,350 $2,350 $2,350 $2,350 $2,350 $0 $19,415
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Mobile 800 MHz Radios in Squads Project Code: PD-1403
Department/Division: Police-Communications Strategic Goal: Equipment
Description: Mobile multi-channel two-way radios �
_ __ __
Purpose/ The two-way radios are our main source of communication with other agencies. The radios give police the ability to
Justification: communicate with law enforcement,fire,ambulance,rescue and other emergency agencies along with public works.
Next to the officers'weapons,this piece of equipment is very important to the officers'safety. Without good radios we
place our officers in grave danger if they should need help. As in all technology,it is important to update the radios on a
regular basis. The radios are set to be replaced in 2018(every 8-10 years). The cost per radio,including installation,is
$3,900. Stearns County covers the cost of programming these units for the police department. We currently have 5
squad mobile radios and 2 base radios.
Funding Priority: 3 ' Year originally proposed: 2007 Land: $0
__ __ _
Construction: $0
Effect on Ops $27,300 total cost � Consulting: $0
Budget: Equipment: $36,342
Notes: E490-42151-580 I, Contingency: $0
R490-49302-36260 ' Total Costs: $36,342
Previous 2017 2018 2019 2020 2021 Fundinain
Fundinq Source Fundin LaterYears TOTAL
Equipment Certificate $0 $0 $4,000 $0 $0 $0 $0 $4,000
General Levy $14,042 $2,500 $2,500 $3,000 $3,000 $3,000 $0 $28,042
Trade In Value $0 $0 $4,300 $0 $0 $0 $0 $4,300
TOTAL $14,042 $2,500 $10,800 $3,000 $3,000 $3,000 $0 $36,342
Map of Project Area: Image of Project:
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MondaV,August 22,2016 Project Detai/Report
City of Saint Joseph Capital Equipment Plan
Project Name: Mobile Laptops Project Code: PD-1408
Department/Division: Police-Communications Strategic Goal: Equipment
Description: Laptop computers for in patrol cars plus printers
Purpose/ These computers are used to run our in car mobile programs. The laptops link us to state and local agencies. The
Justification: current 4 mobile computers were purchased in 2016 and would be looking to update again in 2020 based on a 4 year
rotation. The laptops are purchased through Stearns County with their purchase venture agreement. The cost per unit is
approximately$4,500. The old laptops may be sold with the residuals going into this reserve account. Squad 705 added
a 5th laptop in rotation in 2016 using forfeiture funds. This capital item added funding for 5 mobile laptop replacements in
2020(including required printers).
Funding Priority: 2 i Year originally proposed: 2006 j Land: $0
— — Construction: $0
-- -
Effect on Ops $4,500/squad i Consulting: $0
Butlgefi ' Equipment: $33,421
_ _ _ -- - --__
Notes: E490-42151-581 Contingency: $0
R490-49302-36260
Total Costs: $33,421
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundinq Source Fundinq Later Years TOTAL
Equipment Certificate $0 $0 $0 $0 $13,000 $0 $0 $13,000
General Levy $5,296 $1,500 $2,000 $2,500 $3,000 $5,625 $0 $19,921
Trade In Value $0 $0 $0 $0 $500 $0 $0 $500
TOTAL $5,296 $1,500 $2,000 $2,500 $16,500 $5,625 $0 $33,421
Map of Project Area: Image of Project:
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Mondav,August 22,2016 Project Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Portable Radios Project Code: PD-1404
Department/Division: Police•Communications Strategic Goal: Equipment
Description: Motorola APX 6000Li Portable Radios-18 carried by each Officer,including part time and Reserves �
__ - - - - -
Purpose/ Our first 10 portable radios were covered by a grant in 2006. These first 10 have been replaced in 2015 through an
Justification; equipment certificate with 4 of them staying with the police dept.for spares and the other 6 went to the fire dept.
Portable radios have a 7-9 year life span for emergency responders. Portable radios are wom by each officer for
effective communication between each other and other emergency agencies when scenarios take them from their squad
car. Portable radios are susceptible to harder use and worse conditions over the mobile radios because of their use
outdoors in all types of weather conditions and temperatures. We now have what we need to cover all full time,part time
and reserve officers. The police dept.wants to maintain the quality and safety of this equipment. The cost in 2016 was
$3,100 per radio. Steams County covers the programming cost for the police radios. The total cost represents the cost
of 10 radios. Funding of$3,100 per year starting in 2017 covers the cost of replacements if needed,and anticipated
inflation to continue a 9 year rotation plan.
Funding Priority: 2 I Year originally proposed: 2006 Land: $0
Construction: $0
Effect on Ops $31,000 total cost ' Consulting: $0
Budgefi Equipment: $19,325
Notes: E490-42151-580 ' Contingency: $0
R490-49302-36260 i Total Costs: $19,325
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundina Source Fundin Later Years TOTAL
General Levy $3,825 $3,100 $3,100 $3,100 $3,100 $3,100 $0 $19,325
Trade In Value $0 $0 $0 $0 $0 $0 $0 $0
TOTAL $3,825 $3,100 $3,100 $3,100 $3,100 $3,100 $0 $19,325
Map of Project Area: Image of Project:
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Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Radar Project Code: PD-1405
Department/Division: Police-Communications Strategic Goal: Equipment
Description: Moving and Stationary Traffic Speed Radar
_ _
_ -- __
Purpose/ Squad 701 -2013
JustifiCation: Squad 702-2015
Squad 703-2016
Squad 704-2014
Squad 705-2016
With addition of more roads and more tra�c we are sure to deal with more motor vehicle accidents and public safety
issues. One of the ways to prevent this is to keep strict enforcement of speed laws. In order to do this the police dept.
neeeds to have a good radar uits to assist the officers. Most radar units will last arounds 8-10 years. The radar in squad
704 was donated by the State for participating in the TZD campaign. The cost per unit is$2,600. The next replacement
is anticipated to be 2021.
Funding Priority: 2 ' Year originally proposed: 2004 Land: $0
- Construction: $0
Effect on Ops $2,600 per radar Consulting: $0
Budget; ', Equipment: $13,373
Notes: E490-42151-580 � Contingency: $0
Total Costs: $13,373
Previous 2017 2018 2019 2020 2021 Fundinq in
Fundina Source Fundinq Later Years TOTAL
General Levy $4,623 $1,750 $1,750 $1,750 $1,750 $1,750 $0 $13,373
TOTAL $4,623 $1,750 $1,750 $1,750 $1,750 $1,750 $0 $13,373
Map of Project Area: Image of Project:
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Mondav,August 22,2016 Project Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Emergency Management Sirens Project Code: PD-1409
Department/Division: Police-Emergency Services Strategic Goal: Equipment
Description: Emergency Management Siren
__ __ _—
Purpose/ Over the past years the City has been setting aside funds for a third emergency management siren. Since the sirens are
Justification: needed due to expansion and growth,the Development Agreement has been changed to require developers to pay for a
proportionate share of a siren if one is needed. The funds that are set aside at this time will help offset the carrying cost
and allow sirens to be added as development occurs. This will function in the same manner as a trunk charge. In late
2011,the City converted the 2 emergency sirens from wideband to narrowband to be in compliance with federal
regulations and Stearns County system. Council opted to not install the voice activation option in 2011. Funds should be
set aside annually to help offset future upgrade costs.
Funding Priority: 2 Year originally proposed: 2004 Land: $0
Construction: $0
Effect on Ops $15,000 �' Consulting: $0
Budget: Equipment: $17,913
Notes: E490-02500-580 ', Contingency: $0
Total Costs: $17,913
Previous 2017 2018 2019 2020 2021 Fundinq in
Fundinq Source Fundinq Later Years TOTAL
General Levy $7,913 $2,000 $2,000 $2,000 $2,000 $2,000 $0 $17,913
TOTAL $7,913 $2,000 $2,000 $2,000 $2,000 $2,000 $0 $17,913
Map of Project Area: Image of Project:
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Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Community Protection Cameras Project Code: PD-1410
Department/Division: Police-General Strategic Goal: Equipment
DesCription: Video Cameras for surveillance
__ - --- - _ _
Purpose/ Over the past several years,community video cameras have been placed in cities and other areas as an aid to public
Justification: safety. As our community grows,so do the issues that arise with more people and more diversity. The police dept.
requests adding annual funds for video cameras to assist the City with protecting itself and the citizens who enjoy the
community. The main uses for these cameras are to deter crime and protect citizens,protect property from theft,
damage and vandalism. The cameras would also be used to assist with identification of suspects and resolve crime
more quickly and e�ciently. The cameras the City would purchase would be used in public places only,such as the
business district downtown and various parks. Cameras could be moved to other places where problems arise and the
use of the video could help resolve those issues. At this time we have no cameras. The police dept.is not looking to buy
any immediately,but possibly start in two to three years and keep the process ongoing. After a few years of using
cameras,staff would re-evaluate the effectiveness of the video to determine further direction at that time.
Funding Priority: 2 !, Year originally proposed: 2013 Land: $0
Construction: $0
Effect on Ops $15,000 Consulting: $0
Butlget: Equipment: $15,950
Notes: E490-42120-580 I Contingency: $0
I Total Costs: $15,950
Previous 2017 2018 2019 2020 2021 Fundinain
Fundina Source Fundinq LaterYears TOTAL
Equipment Certificate $0 $0 $0 $0 $11,610 $0 $0 $11,610
GeneralLevy $90 $850 $850 $850 $850 $850 $0 $4,340
TOTAL $90 $850 $850 $850 $12,460 $850 $0 $15,950
Map of Project Area: Image of Project:
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Mondav,Augus!22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Defibulators Project Code: PD•1412
DepartmenUDivision: Police•General Strategic Goal: Equipment
Description: AED Defibulators
----- _ _
Purpose/ The AED defibulators were upgraded in 2013 to the same model as used by Gold Cross. Gold Cross agreed to replace
Justification: the pads with the pads they have in stock on the new models at no cost to the City. The City replaced 6 defibulators in
2013 at a total cost of$10,260 using the equipment certificate. The defibulators have a useful life of 10 years. The next
replacement is scheduled for 2023. The fire dept.will fund their 2 defibulators in their budget,this asses represents the
replacement cost of 4 defibulators used by the police dept.
Funding Priority: 2 Year originally proposed: 2013 J Land: $0
______ _ _----
Construction: 0
_____ ___ _ _
Effect on Ops $7,000 1 Consulting: $0
Budget: Equipment: $5,425
-----__ _ - - -- -
Notes: E490-42120-580 Contingency: $0
Total Costs: $5,425
Previous 2017 2018 2019 2020 2021 Fundina in
Fundinq Source Fundinq Later Years TOTAL
General Levy $1,925 $700 $700 $700 $700 $700 $0 $5,425
TOTAL $1,925 $700 $700 $700 $700 $700 $0 $5,425
Map of Project Area: Image of Project:
Monday,August 22,2016 Projecl Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Hand Guns and Leather Project Code: PD-1402
Department/Division: Police-General Strategic Goal: Equipment
Description: Hand guns and leather
Purpose/ Current weapons were replaced in 2009 through an even up trade with Smith and Wesson. In order to keep up with
JuStifiCation: current trends in police weapons and get a fair trade price,replacement is suggested in 2019. In most cases the leather
that goes with the weapons tend to show a lot of wear along with failure due to snaps pulling out and holster brakes
wearing out. The total cost includes 9 weapons,holsters,night sights,tactical lights and magazine pouches. It may be
possible to trade in the current guns to reduce the cost,but an amount is not known currently.
Funding Priority: 2 ��� Year originally proposed: 2009 !, Land: $0
— -- _
' Construction: $0
Effect on Ops $7,000 total cost , Consulting: $0
Budget: Equipment: $8,416
___ -- -- -------_ - ---
Notes: E490-42120-580 Contingency: $0
Total Costs: $8,416
Previous 2017 2018 2019 2020 2021 Fundinq in
Fundinq Source Fundinq Later Years TOTAL
General Levy $4,766 $750 $750 $750 $700 $700 $0 $8,416
TOTAL $4,766 $750 $750 $750 $700 $700 $0 $8,416
Map of Project Area: Image of Project:
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Mondav,Augus122,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Tasers 1•10 Project Code: PD-1401
Department/Division: Police-General Strategic Goal: Equipment
Description: X2 Tasers
_ __ ___ _
. __ _
Purpose/ Currently the police department has 10-X2 Tasers purchased in 2015. The Tasers are non-lethal means to gain control
Justification: and compliance of persons who want to fight or do harm to themselves. The Taser does not take the place of firearms,
but gives the o�cers another tool at their disposal. Replacement of Tasers will be around 5 to 7 years,longer if
possible. The police dept.plans to continue to use Tasers as a tool barring anything unforeseen. The cost per Taser is
approximately$1,150 per year,aiming for a 10 year replacement cap. With the reseroe funds building each year,funds
will be available to replace a Taser should one no longer work before the 10 year replacement schedule.
Funding Priority: 2 I Year originally proposed: 2005 I Land: $0
Construction: $0
Effect on Ops $11,500 total cost Consulting: $0
Budget: � Equipment: $7,026
Notes: E490-02120-580 Contingency: $0
R490-49302-36260 Total Costs: $7,026
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundinq Source Funding Later Years TOTAL
General Levy $1,276 $1,150 $1,150 $1,150 $1,150 $1,150 $0 $7,026
TOTAL $1,276 $1,150 $1,150 $1,150 $1,150 $1,150 $0 $7,026
Map of Project Area: Image of Project:
Mondav,August 22,2016 Projeet Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name; Database Software Project Cotle: PW-1402
Department/Division: Public Works-General Maintenance Strategic Goal; Planning
Description: Banyon Property Management
Purpose/ The growth of St.Joseph has made it difficult to keep track of the parcels and property specific matters. The software
Justification: company used by the City for Fund Accounting and Utility Billing offers a module for property management. This
software allows the tracking of zoning,legal description,permits,violations,land use considerations,etc.to name a few.
The program also manages special assessments,licenses and permits. Property Management can be shared by all
departments and would be used daily. The software upgrade was a prior recommendation of the Auditors.
The City purchased the shell of Property Management in 2007 and began using the pet licensing module at that time.
The additional budget items are to maintain the database as the City continues to grow. The upgrades are also
necessary to be able to view the database with other software programs at the same time. A large widescreen monitor
will be needed to view the data(the number of monitors will be determined by job classification). Funds are also
budgeted within other departments to help update the system. Included in the PW budget is updating Dataview with a
map layer for signs.
Funding Priority: 1 ��, Year originally proposed: 2007 Land: �0
Construction: $0
Effect on Ops $10,000 estimated cost ' Consulting: $0
Budget: Equipment: $4,440
___- - __ __ __
Notes; E490-43120-582 Contingency: $0
Total Costs: $4,440
Previous 2017 2018 2019 2020 2021 Fundinain
Fundinq Source Fundin Later Years TOTAL
GeneralLevy $3,190 $250 $250 $250 $250 $250 $0 $4,440
TOTAL $3,190 $250 $250 $250 $250 $250 $0 $4,440
Map of Project Area: Image of Project:
Mondav,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Gator Project Code: PW1427
Department/Division; Public Works-General Maintenance Strategic Goal: Equipment
Description: John Deere Gator
Purpose/ 2006 John Deer Gator purchased in 2013
Justification: The gator was purchased in 2013 with a trailer for watering the hanging flowers along College Ave and Minnesota
Street. The gator provides a safe and efficient means for watering. The gator can also be used for many other daily
projects such as tree trimming,painting,garbage pickup,rock hauling,etc. The useful life is estimated to be 10 years on
a new gator.
Funding Priority: 2 ', Year originally proposed: 2013 Land: $0
� Construction: $0
Effect on Ops $12,000 new unit Consulting: $0
Budget: Equipment: $19,500
Notes: E490-43120-580 ' Contingency: $0
E490-45202-580 I Total Costs: $19,500
Previous 2017 2018 2019 2020 2021 Fundinain
Fundinq Source Fundinq Later Years TOTAL
Equipment Certificate $0 $0 $3,750 $0 $0 $0 $0 $3,750
General Levy $2,750 $1,500 $2,000 $2,000 $2,500 $3,000 $0 $13,750
Trade In Value $0 $0 $2,000 $0 $0 $0 $0 $2,000
TOTAL $2,750 $1,500 $7,750 $2,000 $2,500 $3,000 $0 $19,500
Map of Project Area: Image of Project:
Mondav,August 22,2016 Projeet Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Portable Radios Project Code: PW-1413
Department/Division: Public Works•General Maintenance Strategic Goal: Equipment
Description: 800MHz XLT 1500 Radios �
__
Purpose/ 10 mobile radios purchased in 2008
Justification: Public Works commicates with all city staff and emergeny personnel via the portable radios. The department currently
has ten radios(two are spares). The estimated life of the portable radios is 8-10 years,putting the replacement year
approximately 201712018. The old radios will be traded in or a couple kept as spares for future staff and seasonals. The
cost per radio is estimated to be$2,000,including programming. Some radios may be replaced earlier as needed.
Annually funding allows for replacements without spikes in the budget.
Funding Priority: 2 I Year originally proposed: 2007 i Land: $0
_ -- - _ ___ _ _ _
Construction: $0
__
Effect on Ops $2,OOOlradio �� Consulting: $0
Budget: Equipment: $24,500
Notes: E490-45201-580 ; Contingency: $0
I Total Costs: $24,500
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundinq Source Fundinq Later Years TOTAL
Equipment Certificate $0 $0 $7,000 $0 $0 $0 $0 $7,000
GeneralLevy $11,000 $500 $500 $1,500 $1,500 $1,500 $0 $16,500
Trade In Value $0 $0 $1,000 $0 $0 $0 $0 $1,000
TOTAL $11,000 $500 $8,500 $1,500 $1,500 $1,500 $0 $24,500
Map of Project Area: Image of Project:
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Monday,August 22,2016 Project Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: PW Building Expansion Project Code; PW-1411
Department/Division: Public Works•General Maintenance Strategic Goal: City Buildings
Description: Cold Storage east of the current public works facility J
_ _ _--- ___
Purpose/ The cold storage at the old maintenance shop has reached its useful life and now requires substantial repairs. A new
Justification: door and other safety measures were added in 2016 using contingency funds from other projects. The current PW
facility property has room to expand to the east,property already owned by the City. The addition will assist further
consolidate equipment for Public Works. Construction management is expected to be kept local to save on costs since
the construction is relatively basic. The cold storage addtion is scheduled for 2018,the year the current public works
facility bonds are paid off.
Funding Priority: 3 l Year originally proposed: 2007 Land: $0
_—
— Construction: $300,000
Effect on Ops $40Q000 estimated cost for construction and equipment ' Consulting: $0
Budget: I Equipment: $100,000
_-_ - _ _ --__
Notes: E490-45201-520 Contingency: $0
xxx-45201-520 ! Total Costs: $400,000
Previous 2017 2018 2019 2020 2021 Fundinq in
Fundinq Source Fundinq Later Years TOTAL
Bonds $0 $0 $400,000 $0 $0 $0 $0 $400,000
TOTAL $0 $0 $400,000 $0 $0 $0 $0 a400,000
Map of Project Area: Image of Project:
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Monday,August 22,2016 Projeet Detai!Repor!
City of Saint Joseph Capital Equipment Plan
Project Name: PW Contingency Funds Project Code: PW-1404
DepartmenUDivision: Public Works-General Maintenance Strategic Goal: Equipment
Description: Used for unexpected breakdowns �
— _ . --- -
Purpose/ Staff recommends budgeting for unexpected break downs of equipment and buildings for repairs or replacements. This
Justification: is a contingency fund to be used by Public Works under the General Fund. Funding from 2009-2013 was brought to zero
due to the Great Recession and LGA cuts. Staff recommends to add funds annually to bring the balance to a minimum
of$50,000. Emergency replacements of PW equipment can be very costly.
Funding Priority: 2 Year originally proposed: 2005 Land: $0
_ __ ___ ,
Construction: $0
Effect on Ops varies �I Consulting: $0
Budget: ' Equipment: $0
Notes: E490-45201-580 Contingency: $68,857
Total Costs: $68,857
Previous 2017 2018 2019 2020 2021 Fundinq in
Fundina Source Fundin Later Years TOTAL
General Levy $43,857 $5,000 $5,000 $5,000 $5,000 $5,000 $0 $68,857
TOTAL $43,857 $5,000 $5,000 $5,000 $5,000 $5,000 $0 $68,857
Map of Project Area: Image of Project:
,I
Monday,August 22,2016 Projec/Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Trucks Project Code; PW-1403
Department/Division: Public Works-General Maintenance Strategic Goal: Equipment
Description: 1/2 Ton or 1 Ton Trucks J
Purpose/ The PW general maintenance truck fleet includes seven trucks,four of which were purchased in 2005/2006. The
Justification: replacement budget includes a tow package and Whelen strobe lights for new trucks purchased through the State
Venture contract. Staff anticipates replacing two trucks in 2018(truck#29 and#26 possibiy);one in 2020;one in 2021.
The trucks have a useful life of 5-7 years;however,PW staff have maintained the vehicles to extend the life of the
trucks. The trucks are showing their age and should be replaced soon. The future replacements are tiered out to reduce
the one-time impact of a total replacement. Trucks will be sold or traded in to offset the new vehicle costs.
Funding Priority: 3 Year originally proposed: 2006 Land: $0
_ _____
Construction: 0
Effect on 0 s $46,000 er truck Consulting: $0
p P I
Budget; I Equipment: $184,000
Notes: E490-43120-550 Contingency: $0
E490-45202-550 Total Costs: $184,000
Previous 2017 2018 2019 2020 2021 Fundina in
Fundinq Source Fundina Later Years TOTAL
Equipment Certificate $0 $0 $58,820 $0 $30,000 $0 $0 $88,820
GeneralLevy $2,370 $4,000 $6,000 $7,000 $9,000 $12,000 $0 $40,370
Sewer Fund $5,560 $2,000 $3,000 $3,500 $4,500 $6,000 $0 $24,560
Trade In Value $0 $0 $2,500 $0 $3,000 $3,000 $0 $8,500
WaterFund $2,750 $2,000 $3,000 $3,500 $4,500 $6,000 $0 $21,750
TOTAL $10,680 $8,000 $73,320 $14,000 $51,000 $27,000 $0 $184,000
Map of Project Area: Image of Project:
i
Monday,August 22,2016 Project Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Front End Loader Project Code: PW-1425
Department/Division; Public Works-Ice&Snow Removal Strategic Goal: Equipment
DesCription: John Deere Front End Loader �
_ __
- - _ _ __ ----
Purpose/ 2002 JD Front End Loader
Justification: 2013 JD Front End Loader
Staff recommends budgeting for the replacement of the 2002 JD Front End Loader. With the increased miles of streets
and the tumback of west Minnesota Street,the front end loader is important to keep in the fleet to maintain continued
level of service and minimize ove�time for snow plowing. The front end loader is very efficient for snow removal. It is
also used for other routine maintenance activities in streets and parks. Trading in the 2002 loader will offset the cost of a
new machine. The City extended the life of the 2002 loader with the purchase of a second loader in 2013. As a result,
staff recommends replacing the 2002 loader in 2023. The condition of the loader will be evaluated to determine if the
2002 loader can be used londer. The useful life is typically 10-15 years.
Funding Priority: 2 Year originally proposed: 2011 Land: $0
_- ___ _
Construction: 0
Effect on Ops 190,000/loader � Consulting: $0
Budget: _ _ Equipment: $55,818
- - ------ ---
Notes: E490-45202-580 ' Contingency: $0
E490-43120-580 Total Costs: $55,818
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundinq Source Fundina Later Years TOTAL
General Levy $9,625 $5,000 $4,500 $6,000 $7,500 $9,000 $0 $41,625
Refuse Fund $4,693 $1,000 $1,000 $2,000 $2,500 $3,000 $0 $14,193
TOTAL $14,318 $6,000 $5,500 $8,000 $10,000 $12,000 $0 $55,818
Map of Project Area: Image of Project:
Monday,August 22,2016 Projeet Detai!Report
City of Saint Joseph Capital Equiprrient Plan
Project Name: Front End Loader Tires Project Cotle: PW1425a
DepartmenUDivision: Public Works-Ice&Snow Removal Strategic Goal: Equipment
Description: Front End Loader Tires J
_ .
_ __
Purpose/ 2002 JD Front End Loader-tires replaced 2014
Justification: 2013 JD Front End Loader-tires new in 2013
In addition to the cost to purchase a front end loader,the tire replacements can be costly(estimated at$13,000 after
trading in the old tires). In 2013,St.Joseph began setting aside funds for the tire replacement to avoid spikes in the
budget. The tires should be replaced every 10-12 years.
Funding Priority: 2 Year originally proposed: 2016 Land: $0
--— _ _
Construction: $0
Effect on Ops $14,000/set of tires �! Consulting: $0
Budget: Equipment: $12,389
Notes: E101-03125-230 Contingency: $0
Total Costs: $12,389
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundinq Source Fundinq Later Years TOTAL
General Levy $2,889 $1,500 $2,000 $2,000 $2,000 $2,000 $0 $12,389
TOTAL $2,889 $1,500 $2,000 $2,000 $2,000 $2,000 $0 $12,389
Map of Project Area: Image of Project:
Monday,Augus!22,1016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Plow Trucks Project Code: PW-1406
DepartmenUDivision: Public Works-Ice&Snow Removal Strategic Goal: Equipment
Description: New or Used Plow Truck
____ __ - __ _
Purpose/ #89 and#90 are 1989 plow trucks purchased used
Justification: #91 is a 1991 plow truck purchased used
#94 is a 1994 plow truck purchased used
All plow trucks were purchased used from the City of Apple Valley. Staff will look for a used or possibly a demo plow
truck in 2018 to replace the 1989 plow truck#90(or the truck in most need to be replaced). Also,truck#89 will be
replaced in fall 2016. Plow trucks have a useful life of 13-15 years. Staff meticulously maintained the trucks to extend
the lives. Old plow trucks are sold or traded in for the replacement. The total cost is an estimate for a newer version of a
used plow truck($50,000).
Funding Priority: 4 � Year originally proposed: 2004 i Land: $0
_ — _ _ _ _- -
Construction: 0
Effect on 0 s $50,OOOltruck Consulting: $0
p I,
Budget: Equipment: $109,750
__---- —
Notes: E490-43125-580 Contingency: $0
xxx-43125-580
Total Costs: $109,750
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundinq Source Fundina LaterYears TOTAL
Equipment Certificate $25,000 $0 $50,700 $0 $0 $0 $0 $75,700
General Levy $9,250 $1,300 $2,000 $4,500 $5,500 $6,500 $0 $29,050
Trade In Value $2,500 $0 $2,500 $0 $0 $0 $0 $5,000
TOTAL $36,750 $1,300 $55,200 $4,500 $5,500 $6,500 $0 $109,750
Map of Project Area: Image of Project:
Mondav,August 22,2016 Project Detai!Repor!
City of Saint Joseph Capital Equipment Plan
Project Name: Skid Steer Loader Project Code: PW-1409
DepartmenUDivision: Public Works-Ice&Snow Removal Strategic Goal: Equipment
DesCription: Tool Cat units run the snow blower in small areas;also used in parks and streets maintenance
--
Purpose/ 1997 Skid Steer Loaders(2)
Justification: The skid loaders are used for parks and streets throughout the year. St.Joseph owns two skid loaders. Staff
recommends replacing the older unit#21 (1997 John Deere)in 2018 with a 2018 model. It is anticipated the attachments
will also need to be replaced due to change in design over the years. The total cost is an estimate for the skid loader
only,after trade in of the old unit. As trails are added for snow removal,staff will be requesting a Tool Cat that handles
all universal skid loader attachments including snow blowers and blades. The Tool Cat can also be used for many other
maintenance tasks year round. The useful life of a skid loader and Tool Cat is 10-15 years. The condition of the skid
loader is good right now. The condition will be reevaluated in 2017 for purchase in 2018.
Funding Priority: 2 I Year originally proposed: 2008 Land: $0
_ _
_ _ '
_ _ ___ _
Construction: $0
Effect on Ops $120,OO011oader Consulting: $0
Budget: Equipment: $162,000
Notes: E490-43125-580 Contingency: $0
E490-45202-580 Total Costs: $162,000
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundinq Source Fundinq Later Years TOTAL
Equipment Certificate $0 $0 $71,500 $0 $0 $0 $0 $71,500
General Levy $20,500 $8,000 $10,000 $14,000 $14,000 $14,000 $0 $80,500
Trade In Value $0 $0 $10,000 $0 $0 $0 $0 $10,000
TOTAL $20,500 $8,000 $91,500 $14,000 $14,000 $14,000 $0 $162,000
Map of Project Area: Image of Project:
Monday,August 22,2016 Projeet Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: 2nd Ave SW Sidewalk Project Code: CC•1411
Department/Division: Public Works-Parks Strategic Goal: Infrastructure
Description: Extend sidewalk along 2nd Ave SW to Monument Park
--_ __ __ - -
Purpose/ Council requested a sidewalk be installed along 2nd Ave SW to connect west Minnesota Street and Monument Park.
Justification: The street has a lot of pedestrian traffic that either walk along the street or on private property lawns. A lot of traffic
occurs late evenings where people are moving to and from downtown. Street lights were added to the area to security.
General levy was set aside in previous years to help fund this project.
Funding Priority: 1 � Year originally proposed: 2010 � Land: $0
— -- Construction: $85,000
EffeCt on Ops $85,000 � Consulting: $0
Budget: Equipment: $0
Notes: TBD � Contingency: $0
Total Costs: $85,000
Previous 2017 2018 2019 2020 2021 Fundinp in
Fundinq Source Fundin4 Later Years TOTAL
General Levy $5,000 $0 $0 $0 $0 $0 $0 $5,000
Unfunded $0 $0 $0 $0 $0 $0 $80,000 $80,000
TOTAL $5,000 $0 $0 $0 $0 $0 $80,000 $85,000
Map of Project Area: Image of Project:
� __ - - ----- __ —
�
Mondav,Augus122,2016 Project Detail Reporl
City of Saint Joseph Capital Equipment Plan
Project Name: Future Park Improvements Project Code: PW-1414a
Department/Division: Public Works-Parks Strategic Goal: Park Improvements
Description: Park Board Park Improvements
- _ _ - -
Purpose/ Staff recommends continuing a Park Board general levy allocation each year for park improvements. The Park Board
Justification: has not received significant park dedication fees in recent years,and not a significant amount is projected in the next five
years. For 2017,$15,000 is suggested for dog park funding and$5,000/year is suggested for the East Park
development. The remaining$10,000 in future Park Board allocations is for park improvements not yet identified by the
Park Board.
Funding Priority: 4 , Year originally proposed: 2016 ii Land: $0
� Construction: $83,000
_ -- _ _ __
Effect on Ops varies I Consulting: $0
Budgefi Equipment: $0
Notes: E205-45203-531 Contingency: $0
; Total Costs: $83,000
Previous 2017 2018 2019 2020 2021 Fundinain
Fundinq Source Fundina Later Years TOTAL
General Levy $3,000 $20,000 $15,000 $15,000 $15,000 $15,000 $0 $83,000
TOTAL $3,000 $20,000 $15,000 $15,000 $15,000 $15,000 $0 $83,000
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Lawn Tractor,Broom,Mower,Cab Project Code: PW-1415
DepartmenUDivision: Public Works-Parks Strategic Goal: Equipment
Description: 1575 John Deere Tractor,frong mount unit,grass cutting,broom for sidewalks/rinks
Purpose/ 2015 John Deere 1575 Tractor
Justification; The 1575 tractor is heavily used in parks,streets and snow removal.
Funding Priority: 3 Year originally proposed: 2010 J Land: $0
__ _
___-_
- — Construction: $0
Effect on Ops $48,000 Consulting: $0
Budget: Equipment: $52,977
Notes: E490-45201-580 ,
Contingency: $0
E490-05202-580 �I Total Costs: $52,977
Previous 2017 2018 2019 2020 2021 FundinQin
Fundinq Source Fundinq Later Years TOTAL
General Levy $9,377 $5,000 $5,000 $5,200 $5,400 $5,000 $0 $34,977
Trade In Value $0 $0 $0 $0 $18,000 $0 $0 $18,000
TOTAL $9,377 $5,000 $5,000 $5,200 $23,400 $5,000 $0 $52,977
Map of Project Area: Image of Project:
___
Monday,August 22,2016 Project Delai!ReporJ
City of Saint Joseph Capital Equipment Plan
Project Name: Millstream Pond Project Code: PW-1418
DepartmenUDivision: Public Works-Parks Strategic Goal: Park Improvements
DesCription: Dredge Millstream Pond in the fishing area
— - -- __ ---
Purpose/ The Miilstream Park pond has been a fishing attraction since the park developed. The fishing area was dredged in 2011
Justification: to remove all the sediments that have accumulated through the years. Dredging is required to be completed in the winter
months by the DNR to have less disturbance on the fish and pond life. The pond dredging should be completed every 8-
10 years with the next dredge scheduled in 2020.
Funding Priority: 2 Year originally proposed: 2016 Land: $0
— Construction: $0
Effect on Ops $12,000/dredge ' Consulting: $13,660
Budget: Equipment: $0
Notes: E490-05202-530 � Contingency: $0
I Total Costs: $13,660
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundinq Source Fundina Later Years TOTAL
GeneralLevy $5,060 $1,600 $1,675 $1,800 $1,875 $1,650 $0 $13,660
TOTAL $5,060 $1,600 $1,675 $1,800 $1,875 $1,650 $0 $13,660
Map of Project Area: Image of Project:
---- - __ -- _ �
Mondav,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Park Improvements Project Code; PW-1414
DepartmenUDivision: Public Works-Parks Strategic Goal: Park Improvements
Description: Future Park Improvements
_- __ _ ----
Purpose/ The funds for this capital item will be used for in-house park improvements and repairs. In 2013,$6,000 was used in
Justification: Millstream Park to stop erosion of the warning track in the softball fields. The cost to repair park equipment can be high
and cannot be taken from the Park Board or half cent sales tax resources.
Funding Priority: 4 ', Year originally proposed: 2016 Land: $0
_— _ � _
Construction: $0
__ _ _-- -
Effect on Ops varies Consulting: $0
Budget: Equipment: $0
-- - - - --- -- — �
Notes: E490-45202-530 Contingency: $68,311
Total Costs: $68,311
Previous 2017 2018 2019 2020 2021 Fundinain
Fundinq Source Fundinq Later Years TOTAL
General Levy $23,811 $5,000 $7,500 $10,000 $10,000 $12,000 $0 $68,311
TOTAL $23,811 $5,000 $7,500 $10,000 $10,000 $12,000 $0 $68,311
Map of Project Area: Image of Project:
Mondav,August 22,2016 Projeel Detai!Report
City of Saint Joseph Capital Equipment Plan
Project Name: Rough Cut Mower Project Code: PW-1412
DepartmenUDivision: Public Works-Parks Strategic Goal: Equipment
Description: John Deere Rough Cut Mower
_ -
Purpose/ 2010 John Deere Rough Cut Mower
Justification: The scisting rough cut mower will be traded in and replaced with a new model. The useful life is 5-7 years. The
replacement is scheduled for 2022. The current mower will be traded in with an estimated value of$2,500.
Funtling Priority: 2 �I Year originally proposed: 2011 � Land: $0
Construction: $0
Effect on Ops $10,640 Consulting: $0
Budget: I Equipment: $17,290
Notes: E490-45202-580 Contingency: $0
R490-49302-36260 ' -
Total Costs: $17,290
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundinq Source Fundinq Later Years TOTAL
General Levy $7,540 $1,450 $1,450 $1,450 $1,450 $1,450 $0 $14,790
Trade In Value $0 $0 $0 $0 $0 $0 $2,500 $2,500
TOTAL $7,540 $1,450 $1,450 $1,450 $1,450 $1,450 $2,500 $17,290
Map of Project Area: Image of Project:
i .
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Trail and Parking Lot Maintenance Project Code; PW-1429
Department/Division: Public Works•Parks Strategic Goal: Infrastructure
Description: Trail and parking lot maintenance for City properties(excluding fire hall) �
Purpose/ The City Council requested a trail and parking lot maintenance plan for the entire City. Currently the City has 22,873 feet
Justification: of bituminous trail,and 16 parking pads and lots that require maintenance. The fire hall parking lot is budgeted for under
the Fire Board. S.E.H.will assist the City to create a maintenance plan at a cost of$5,000. The plan will help staff
determine future budgeting requirements.
Funding Priority: 3 Year originally proposed: 2014 Land: $0
_
Construction: 20,310
-- __
Effect on Ops $5,000 plan update ' Consulting: $5,000
Budget: maintenance costs varies Equipment: $0
Notes: E490-45202-530 I Contingency: $0
I Total Costs: $25,310
Previous 2017 2018 2019 2020 2021 Fundinqin
Fundina Source Fundinq Later Years TOTAL
General Levy $15,310 $2,000 $2,000 $2,000 $2,000 $2,000 $0 $25,310
TOTAL $15,310 $2,000 $2,000 $2,000 $2,000 $2,000 $0 $25,310
Map of Project Area: Image of Project:
I _ __ _
Mondav,August 22,2016 Projecl Detai!Repori
City of Saint Joseph Capital Equipment Plan
Project Name: Wing Deck Mower Project Cotle: PW-1428
Department/Division: Public Works-Parks Strategic Goal: Equipment
Description: 14'John Deere Wing Deck Mower J
___ _
_
Purpose/ 2008 Wing Deck Mower
Justification: The 14'wing deck mower mows large areas of grass in the City such as the Community Center land. The mower helps
staff in keeping up with the maintenance of the parks. The cost reflects the price of a new mower. A trade in value is
available for the 2013 model. The useful life is estimated to be 7 years. The current mower was purchased new in 2008
and repaired in 2015 to extend its life. Replacement is scheduled for 2018.
Funding Priority: 3 I Year originally proposed: 2013 J Land: $0
__, --
Const�uction: $0
Effect on Ops $25,000 ' Consulting: $0
Budget: Equipment: $32,500
Notes: E490-45202-580 � Contingency: $0
xxx-05202-580 I Total Costs: $32,500
Previous 2017 2018 2019 2020 2021 Fundinq in
Fundinq Source Fundin Later Years TOTAL
Equipment Certificate $0 $0 $11,000 $0 $0 $0 $0 $11,000
General Levy $5,500 $2,000 $2,500 $2,500 $2,500 $2,500 $0 $17,500
Trade In Value $0 $0 $4,000 $0 $0 $0 $0 $4,000
TOTAL $5,500 $2,000 $17,500 $2,500 $2,500 $2,500 $0 $32,500
Map of Project Area: Image of Project:
Monday,August 22,2016 Projeet Detai(Report
City of Saint Joseph Capital Equipment Plan
Project Name: Z Trak Mower Project Code: PW-1416
Department/Division: Public Works-Parks Strategic Goal: Equipment
Description: John Deere 997 Z Trak Mower �
— __
Purpose/ 2012 Johh Deere Mower
Justification: This mower is a zero tum mower used in parks,fire hall,and water plant areas. The mower is heavily used and has a
useful life of l years. The Z Trak will be traded in for a new model in 2019.
Funding Priority: 2 � Year originally proposed: 2011 �! Land: $0
___ — --- -- - '
Construction: $0
__
Effect on Ops $8,000 , Consulting: $0
Budget: Equipment: $9,949
�
Notes: E490-45202-580 l Contingency: $0
R490-49302-36260 Total Costs: $9,949
Previous 2017 2018 2019 2020 2021 Fundinq in
Fundinq Source Fundina Later Years TOTAL
GeneralLevy $4,949 $900 $900 $900 $900 $900 $0 $9,449
Trade In Value $0 $0 $0 $500 $0 $0 $0 $500
TOTAL $4,949 $900 $900 $1,400 $900 $900 $0 $9,949
Map of Project Area: Image of Project:
Mondav,August 22,2016 Project Detai!Repor/
City of Saint Joseph Capital Equipment Plan
Project Name: Street Sweeper Project Code: PW-1407
Department/Division: Public Works-Street Sweeping Strategic Goal: Equipment
Description: Street Sweeper �
Purpose/ 1997 Elgin Street Sweeper,refurbished in 2015
Justification: The street sweeper has a lot of moving parts that wear in a very dirty/gritty environment. The sweeper needs to be
evaluated annually. Normal life expectancy is 7-10 years due to the wear and tear. The 1997 sweeper was overhauled
in late 2015 at a cost of$28,000. Staff recommends purchasing a new street sweeper in 2020. Funds should be set
aside for future replacements to minimize the debt costs. A demo sweeper will be sought out;however,a purchase
commitment will be required earfy in the year to hold a machine due to the competitive demand for these units. Staff
looked into demo sweepers in 2015 noting the cost is the same as a new sweeper. The cost of a new sweeper escalated
the last couple years,increasing 12%to meet new tier 4 emission requirements. If the 1997 sweeper breaks down
beyond repair,ASTECH has agreed to contract with St.Joseph to street sweep with an annual estimated cost of$49,280
(spring and fall sweep)when their schedule allows.
Funding Priority: 3 Year originally proposed: 2007 I Land: $0
Construction: $0
Effect on Ops $185,000 I Consulting: $0
Butlget: � Equipment: $237,000
Notes: E651-49900-580 Contingency: $0
E490-43220-580 Total Costs: $237,000
Previous 2017 2018 2019 2020 2021 Fundinq in
Fundinq Source Fundin4 Later Years TOTAL
Equipment Certificate $0 $0 $0 $0 $90,000 $0 $0 $90,000
General Levy $1,500 $6,000 $6,500 $7,000 $7,000 $7,000 $0 $35,000
Storm Water Fund $30,000 $12,000 $13,000 $14,000 $14,000 $14,000 $0 $97,000
Trade In Value $0 $0 $0 $0 $15,000 $0 $0 $15,000
TOTAL $31,500 $18,000 $19,500 $21,000 $126,000 $21,000 $0 $237,000
Map of Project Area: Image of Project:
I
Mondav,August 22,2016 Projeet Detail Report
City of Saint Joseph Capital Equipment Plan
Project Name: Seal Coating/Crack Filling Street Project Code: PW-1401
Department/Division: Public Works-Streets Strategic Goal: Infrastructure
Description: Street Maintenance Program(Seal Coating and Crack Filling)to extend the life of the streets
___ _-
Purpose/ Staff suggests budgeting more funds for street maintenance to help cover the costs of increasing oil and labor. Crack
Justification; filling cost$45,500 in 2014;seal coating was$67,550 in 2015;and seal coating was$79,538.33. The City requested
using the maximum 25%MSAS maintenance aid each year to offset the seal coating levy. The maintenance aid is
estimated at$50,000 annually. In addition,Steams County remits aid each year for the portion of County streets the City
plows and sweeps. In 2016,Steams County turned back west Minnesota Street. The County compensated the City
$95,000 for the turnback to be used for future west Minnesota Street maintenance. Staff recommends increasing the
seal coating levy each year to cover the increasing costs to maintain and extend the life of the streets.
In addition to the City streets,Stearns County included east Minnesota Street in their 5-year CIP to resurface in 2017.
The City will possibly bear the cost of 14'of the street width for resurfacing up to College Ave. The City will be
responsible for the full width of Minnesota Street between College Ave and 1st St SE(included in the resurfacing plan).
Staff estimates the City's portion to be$257,000. Staff recommends replacing the pavers and trees between 1st Ave SE
and College Ave at the same time the pavement is replaced(see Street Beautification form).
Funding Priority: 4 I Year originally proposed, 2004 Land: $0
Construction: $997,005
Effect on Ops varies each year � Consulting: $0
annual ro'ect
Butlget: P 1 � Equipment: $0
Notes: E101-43120-530 ' Contingency: $0
E390-43120-530 Total Costs: $997,005
Previous 2017 2018 2019 2020 2021 Fundinain
Fundina Source Fundina Later Years TOTAL
Bonds $0 $257,000 $0 $0 $0 $0 $0 $257,000
Fund Balance Reseroes $0 $0 $0 $0 $0 $0 $0 $0
GeneralLevy $31,330 $30,000 $33,000 $48,000 $58,000 $58,000 $0 $258,330
Hauler Permits $8,000 $10,000 $12,000 $12,000 $12,000 $12,000 $0 $66,000
MSAS Highway Aid $48,175 $50,000 $50,000 $50,000 $50,000 $50,000 $0 $298,175
Stearns County $95,000 $4,500 $4,500 $4,500 $4,500 $4,500 $0 $117,500
TOTAL $182,505 $351,500 $99,500 $114,500 $124,500 $124,500 $0 $997,005
Map of Project Area: Image of Project:
Monday,August 22,2016 Project Detail Report
City of Saint Joseph Capital Equipment Plan
Moxday,August 22,2016 Project Detail Report
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