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Home My WebLink About[04] Finance Report Park Board Agenda Item 4 crry[)r S'r,joseb"Ipt► MEETING DATE: September 26, 2016 AGENDA ITEM: Finance Report SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE/COUNCIL RECOMMENDATION: N/A PREVIOUS PARK BOARD ACTION: None BACKGROUND INFORMATION: Enclosed you will find the reconciled financial reports through August 31, 2016. The enclosed report reflects the current activity and balance of the park funds. I included a summary report that breaks out the revenues and expenditures recorded in the Park Board fund, along with the current balance September is the last month of the quarter. Please complete the enclosed expense report for your 3 r quarter park board meetings. BUDGET/FISCAL IMPACT: Information only ATTACHMENTS: Request for Park Board Action—Financial Reports Summary Treasurer's Report Park Board Check Register Park Board Monthly Report Park Board 5-Year Capital Improvement Plan REQUESTED COUNCIL ACTION: Consider accepting the August 2016 financial reports. St. Joseph ParkBoardSummaryTreasurer'sReport - Fund 205August2016 Fund205, ParkBoard Balance asofDecember31, 2015 (Audited) 59,726.67 Year toDate Revenue: AdValorem PropertyTaxes 1,399.97InterestEarnings1,291.26ParkDedicationFees58,000.00FarmLandRent2,700.00ParkRoundUpFees74.48Contributions200.00TransfersfromOtherFunds - Total Revenue 63,665.71 Year to Date Expenditures byObject: StaffSalaries/Training (203.32) Operating Supplies - Professional Services (500.00) Maintenance Reimbursement - A1Rentals (648.50) Park Development (647.69) Total Expenses (2,999.51) FundSummariesasofAugust 31, 2016: ParkBoard FundBalance - Fund205 - (Unaudited) 120,392.87 050904WRUCKSEWER & PORTABLparks portablepotties$94.0020545203410 09/14/161:33PMSt. Joseph 94.00 Page 1 ParkBoardMonthlyCheckRegister Check SearchNameCommentsAmountFUNDDEPARTOBJ FUND205ParkDedicationG205-10100CashG205-25310AppropriatedFundBalanceG205-20200AccountsPayableG205-13113DueFromotherGovtUnitsG205-10500AccountsReceivableG205-10450InterestReceivable-$59,726.67$59,507.60$123.71$65.17$0.00$177.60$94.00$0.00$177.60$83.60$0.00$67,103.36$3,218.58$0.00$78$67,103.36$2,999.51$123.19$65.17$0.00-$120,392.87$120,392.00$0.0009/14/161:20PMSt. JosephFUND205Park Dedication$0.00$177.60$177.60$67,103.36$67,103.36$0. 00 Page 1ParkBoardBalance SheetCurrent Period: August 2016 MTDMTDYTDYTDCurrentAccountDescrBegin FUND205ParkDedicationR 205-45203-31010CurrentAdValoremTaxesR205-45203-36236Contributions - ParksR205-45203-36210InterestEarningsR205-45203-34785ParkRound-UpProceedsR205-45203-34784RentsandRoyaltiesR205-45203-34114ParkDedicationFees$355,600.00$2,000.00$500.00$0.00$67.99$0.00$63,665.71$2,700.00$200.00$74.48$0.00 09/14/161:26PMSt. JosephFUND205ParkDedication$355,600.00$83.60$63,665.71 Page 1 ParkBoardRevenue Current Period: August2016 2016August2016 AccountDescrYTDBudget2016AmtYTDAmt FUND205ParkDedicationE205-45203-101SalariesE205-45203-531ParkDevelopmentE205-45203-410RentalsE205-45203-302Maintenance ReimbursementE 205-45203-300ProfessionalServicesE 205-45203-210OperatingSuppliesE 205-45203-171ClothingAllowanceE205-45203-134DisabiltyInsuranceE205-45203-133LifeInsuranceE205-45203-132DentalInsuranceE205-45203-131HealthInsuranceE205-45203-130HSA- EmployerContributionE205-45203-125MedicareContributionsE205-45203-122FICAContributionsE205-45203-121PERAContributions$393,700.00$1,600.00$200.00$0.00$94.00$0.00$2,999.51$500.00$30.98$1.87 09/14/161:28PMSt. JosephFUND205ParkDedication$ 393,700.00$94.00$2,999.51 Page 1 ParkBoardExpenditures Current Period: August2016 2016August2016 AccountDescrYTDBudget2016AmtYTDAmt CityofSt. JosephParkBoard 2016CapitalImprovement Budget Summary Adopted December7, 2015 General Funds Balance ParkDedication CashAugust31, 2016$ 120,403 Unaudited) Adjustments StartingBalance$ 120,403 2016 GeneralLevy-remaining$ 1,600 Other Revenues-remaining$ 26 PotentialProjects: PotentialProposed Millstream Cottages-phase 2$ 23,400 SunsetRidge-phase2 - 4lots$ 2,000 CLCDevelopment - 16lots$ 8,000 EndingBalancefor2016$ 122,029 Projects - Budget201620152017201820192020Total 16-20 525,000PTR-01 (Millstream)$ 25,000$ -$ -$ - $ -$ 525,000 PTR-02 (Northland)$ -$ -$ -$ - $ -$ - PTR-03 (Klinefelter)$ 150,000$ -$ -$ - $ 150,000$ 150,000 PTR-04 (Wobegon)$ -$ -$ -$ - $ -$ - PTR-05 (Memorial)$ -$ -$ -$ - $ -$ - PTR-06 (Centennial)$ -$ -$ -$ - $ -$ - 25,250PTR-07 (Monument)$ 30,400$ 250$ 250$ 250$ 250$ 26,250 PTR-08 (Hollow)$ -$ -$ -$ - $ -$ - PTR-09 (Cloverdale)$ -$ -$ -$ - $ -$ - PTR-10 (EastPark)$ 25,000$ -$ 40,800$ - $ - $ 40,800 PTR-11 (WestPark)$ 25,000$ -$ -$ - TBD$ - 10,000PTR-12 (Trails)$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 50,000 1,500PTR-13 (Trees)$ 1,500$ 1,500$ 1,500$ 1,500$ 1,500$ 7,500 PTR-14 (Dog Park)$ -$ -$ -$ - $ -$ - 561,750Total$ 266,900$ 11,750$ 52,550$ 11,750$ 161,750$ 799,550 Projects - ActualSpent2015201616 SnowTownExpenses:Avail. Rev PTR-01 (Millstream)$ - $ -Shelter/MasterParkPlan$ -$ 905 PTR-02 (Northland)$ - $ 2,351Footgolf Other16ExpenseBudget:2016YTDPTR-03 (Klinefelter)$ - $ -PrairieRestoration PTR-04 (Wobegon)$ - $ -DogBaggies$ 200$ - PTR-05 (Memorial)$ - $ -A-1Toilets$ 1,600$ 649 PTR-06 (Centennial)$ - $ - 2016RevenueBudget:2016YTDPTR-07 (Monument)$ - $ - PTR-08 (Hollow)$ - $ -Interest$ 500$ 1,291 PTR-09 (Cloverdale)$ - $ -RoundUp$ 100$ 74 PTR-10 (EastPark)$ - $ -GFLevy$ 3,000$ 1,400 PTR-11 (WestPark)$ - $ -LandRent$ -$ 2,700 PTR-12 (Trails)$ - $ -Transfer$ 350,000$ - PTR-13 (Trees)$ - $ -Donations$ -$ 200 PTR-14 (DogPark)$ - $ -ParkDedic.$ 2,000$ 58,000 Total$ -$ 2,351 OtherProjects: 16Millstream5kExpenses:Avail. Rev MillstreamShelter$ 7,500 3,024 ParkPlanUpdate$ -$ 11,500 In2015, theParkBoardrequestedupdatingtheMasterParkPlanlastcompletedin2008. DonationsforAquaticsFacilitybeingreceived. CommunityCenter - ParkBoardsuggestsadding $40,000tothe2017budgetforprogramming. MillstreamShelter - Councilapprovedusing $7,500halfcentsalestaxfundingin2015 MillstreamShelter - Councilapproved using $2,500excessbldgpermitrevenuein2016 St Joseph Park Board Expense Report Pay Period: Name: Date Event Location Mtg # Reimbursement Park Board Meeting Park Board Meeting Park Board Meeting Total CERTIFICATION:I DECLARE THAT THIS TIMESHEET IS A TRUE AND CORRECT STATEMENT OF MEETINGS WORKED AND THAT NO PART OF IT HAS BEEN PAID. Signed Date Board Chair Approval Date