HomeMy WebLinkAbout[03] Treasurer's Report 11 Board Agenda Item 3
(Try OF S'll JOSE."1011
MEETING DATE: November 2, 2016
AGENDA ITEM: 3rd Quarter Treasurer's Report
SUBMITTED BY: Finance
PREVIOUS BOARD ACTION: None
BACKGROUND INFORMATION: Enclosed are the 3rd Quarter 2016 financial position for Board's
review. The operational fund balance is a surplus of$47,128.86 as of September 30, 2016. The Fire
Board approved buying down the reserve balance of$28,500 in 2016. The September 30"'operational
surplus includes the 4"'quarter fire service receipt from the St. Joseph Township that added to the surplus.
The 2016 fire fund revenue represents 96% of the budgeted revenue for the year. The main source of
revenue includes the first three quarters fire service revenue from the three jurisdictions,plus the 4"'
quarter fire service receipt from the St. Joseph Township. Interest revenue is over the budgeted amount in
the first nine months.
The fire fund expenditures represent 43% of the budgeted expenditures. The expenditure budget includes
funding capital expenditures in future years. The unspent capital expenditures will remain in the capital
reserve budget in the fire fund. The capital purchases made in 2016 are shown on the CIP Summary
sheet. Fire call payroll for the first half of the year was paid in July. Fire vehicle repairs and routine
maintenance are over budget. The repairs are costly and have been a little more than in previous years as
equipment ages.
BUDGET/FISCAL IMPACT: Information Only
ATTACHMENTS: Request for Board Action—Treasurer's Report
3rd Quarter 2016 Summary Report
Fire Board Revenue
Fire Board Expenditures
Fire Board Check Register
Fire Dept 2016 Capital Improvement Plan Summary
REQUESTED BOARD ACTION: Accept the 3rd Quarter 2016 Treasurer's Report as presented.
St. Joseph Joint Operating FireReport3rdQuarter2016July1throughSeptember30, 2016
Balance asofDecember 31, 2015 (Audited)$ 484,672.98
YTD RevenueSt. JosephTownship 67,792.12St. WendelTownship 34,344.49CityofSt. Joseph 76,890.15CollegeofSt. Benedict/SOSB 5,000.00StearnsCountyTrainingGrant - FEMAGrant - DNRGrant - State2% FireAid 53,110.61StateSupplementalAid1,000.00StateFireTrainingReimbursement50.00FireHallRental4,000.00Interest9,948.52Contributions21,658.69SurplusProperty - Fire Fighting Reimbursement 540.00TotalRevenue$ 274,334.58
YTD ExpendituresFireAdministration (16,996.68) Fire Fighting (80,067.76) Fire Training (2,274.69) FireCommunications (4,586.73) Fire Repair Service (18,811.45) Medical Services (697.62) FireStation andBuilding (10,116.43) CommunityRoom (1,404.03) Fund Transfers - Total Expenses$ (134,955.39)
Fire FundSummary: Fire Fund Balance asof September30, 2016 (Unaudited)$ 624,052.17
Less Designations: Equipment Reserve287,613.50BuildingFund50,208.84MedicalEquipFund1,727.57Radios57,373.40FireTraining20,000.00DebtServiceRelief160,000.00 576,923.31
Operating Fund Balance$ 47,128.86
FUND 105FireFundFUND3462011APumperTruckCertificateFUND 3312011ARefundingFireHallR105-42210-31013SpecialLevy-FD, St.JoeTwpR346-49302-39201TransfersfromOtherFundsR346-42210-36210InterestEarningsR346-42210-31014SpecialLevy-FD, St. WendelR346-42210-31013SpecialLevy-FD, St.JoeTwpR346-42210-31012SpecialLevy- CitySt. JoeR331-49302-39201TransfersfromOtherFundsR331-42210-36210InterestEarningsR331-42210-31014SpecialLevy-FD, St. WendelR331-42210-31013SpecialLevy-FD, St.JoeTwpR331-42210-31010CurrentAdValoremTaxesR105-42210-36300ReimbursementR 105-42210-36260SurplusPropertyR105-42210-36230Contributions - GeneralR105-42210-36210InterestEarningsR105-42210-34781FireHallRentalR105-42210-34203FireFightingReimbursementR 105-42210-34202SpecialFireServiceR105-42210-33500OtherGovernmental UnitR105-42210-33400StateGrantsandAidsR105-42210-33160FederalGrants - Other$285,510.00$10,500.00$1,000.00$500.0 00$0.00$131,198.97$54,026.91$2,520.90$308.13$86.00$0.76$274,334.03$26,658.11$9,948.83$120.00$0.0010/19/1610:04AMSt. JosephFUND105FireFundFUND3462011APumperTruckCertificateFUND3312011ARefundingFire Hall$380,620.00$151,316.62$344,390.
40 Page
1FireBoard
Revenue Current Period: September
2016
2016QTD2016AccountDescrYTDBudgetAmountYTD
DEPART42210FireAdministrationDEPART42250FireCommunicationsDEPART42240FireTrainingDEPART42220FireFighting42210422504225042250422504225042240422404224042240422404224042220422204222042220422 2042220422204222042220422204222042220422204222042220422204222042210422104221042210422104221042210422104221042210422104221042210Fire AdministrationFireCommunicatioFireCommunicatioFire CommunicatioFireCommunicatioFireCommunicatioFireTrainingFireTrainingFire TrainingFireTrainingFireTrainingFireTrainingFireFightingFire FightingFireFightingFireFightingFireFightingFireFightingFireFightingFireFightingFireFightingFireFightingFireFightingFireFightingFireFightingFireFightingFire FightingFireFightingFireFightingFireAdministrationFire AdministrationFireAdministrationFire AdministrationFireAdministrationFireAdministrationFire AdministrationFireAdministrationFire AdministrationFireAdministrationFire AdministrationFireAdministrationFire AdministrationE 105-42210-151Workers Comp. Insur. Prem.E105-42250-580OtherEquipmentE 105-42250-446LicenseE105-42250-321TelephoneE 105-42250-320CommunicationSupportE 105-42250-220RepairandMaintenanceE105-42240-443Personnel TrainingE105-42240-433Dues & MembershipsE105-42240-331Travel & ConferenceExpenseE105-42240-125MedicareContributionsE105-42240-122FICAContributionsE105-42240-104TaxablePerDiemE105-42220-585FirefighterEquipmentE 105-42220-584Equipment ReserveE105-42220-580OtherEquipmentE105-42220-448PensionReliefFireFundE105-42220-447StateAidReimbursementE 105-42220-420DepreciationE105-42220-384RefuseDisposalE105-42220-361GeneralLiabilityInsuranceE105-42220-235MotorFuelE105-42220-220RepairandMaintenanceE105-42220-212SafetyProgramE105-42220-211AWAIRESuppliesE105-42220-210OperatingSuppliesE 105-42220-125MedicareContributionsE105-42220-122FICAContributionsE 105-42220-101SalariesE105-42210-582Computer SoftwareE105-42210-581ComputerHardwareE 105-42210-446LicenseE105-42210-410RentalsE 105-42210-340AdvertisingE 105-42210-322PostageE105-42210-305Medical & DentalE105-42210-304LegalFeesE105-42210-301Audit & Accounting ServicesE105-42210-300ProfessionalServicesE105-42210-220RepairandMaintenanceE105-42210-215SoftwareSupportE105-42210-200Office Supplies$204,005.00$11,385.00$1,000.00$150.00$50.00$0.25$16,155.97$2,236.00$523.00$99.00$0.074.25$16,236.59$1,108.00$60.00$0.00$0.0010/19/1610:03 AMSt. JosephFUND105FireFundDEPART42210FireAdministrationDEPART 42250FireCommunicationsDEPART 42240FireTrainingDEPART42220
Fire Fighting
Page1Fire
BoardExpenditures CurrentPeriod:
September
2016
2016DEPARTYTDQTD2016ADEPARTDescrAccount
FUND105FireFundFUND3312011ARefundingFireHallDEPART42260FireRepairServiceDEPART47100BondPayment (P & I)DEPART49300OtherFinancing UsesDEPART42281CommunityRoomDEPART42280FireStationandBuildingDEPART42270MedicalServices422604710047100471004930042281422814228142281422814228142281422814228042280422804228042280422804228042270422704227042270422604226042260422 60422604226042260422604226042260Fire RepairServiceBond Payment (POtherFinancingUsCommunityRoomCommunityRoomCommunityRoomCommunityRoomCommunityRoomCommunityRoomCommunityRoomCommunityRoomFireStationandBuFireStationandBuFireStationandBuFireStationandBuFireStationandBuFireStationandBuFireStationandBuMedicalServicesMedical ServicesMedical ServicesMedicalServicesFireRepairServiceFireRepairServiceFireRepairServiceFireRepairServiceFireRepairServiceFireRepairServiceFireRepairServiceFireRepairServiceFireRepairServiceFireRepairServiceE105-42260-101SalariesE 331-47100-611BondInterestE331-47100-600DebtService - PrincipalE105-49300-720TransferstoOtherFundsE105-42281-580OtherEquipmentE105-42281-410RentalsE 105-42281-300ProfessionalServicesE 105-42281-220RepairandMaintenanceE105-42281-210OperatingSuppliesE105-42281-125MedicareContributionsE105-42281-122FICAContributionsE105-42281-101SalariesE105-42280-530Improvements OtherthanBldgE105-42280-520 Buildings & StructuresE105-42280-383GasUtilitiesE105-42280-381ElectricUtilitiesE105-42280-300ProfessionalServicesE105-42280-220RepairandMaintenanceE105-42280-210OperatingSuppliesE105-42270-580OtherEquipmentE105-42270-300ProfessionalServicesE105-42270-220RepairandMaintenanceE105-42270-210OperatingSuppliesE105-42260-230Vehicle Repair & MaintenanceE105-42260-220RepairandMaintenanceE105-42260-134DisabiltyInsuranceE105-42260-133LifeInsuranceE105-42260-132DentalInsuranceE105-42260-131HealthInsuranceE105-42260-130HSA- Employer ContributionE105-42260-125MedicareContributionsE105-42260-122FICAContributionsE105-42260-121PERA Contributions$312,525.00$23,300.00$1,000.00$185.00$10.00$0.00$75,000.15$6,714.80$138.77$50.00$8.55$134,955.43$18,811.58$1,486.48$113.27$52.00$0 0010/19/1610:03AMSt.
JosephFUND3312011ARefundingFireHallDEPART42260FireRepairServiceDEPART 47100BondPayment (P &
I)DEPART49300OtherFinancingUsesDEPART 42281CommunityRoomDEPART42280FireStationandBuildingDEPART42270Medical
Services Page
2FireBoard
Expenditures Current Period: September
2016
2016
DEPARTYTDQTD2016ADEPARTDescrAccountDescrBudgetAmountYTD
FUND3462011APumperTruckCertificateDEPART 47100BondPayment (P & I)471004710047100Bond Payment (PBondPayment (P E346-47100-600DebtService - PrincipalE346-47100-620AgentFeesE346-47100-611BondInterest$45,360.00$5,160.00$200.00$42,580.00$2,580.00$0.00$45,160.00$5,160.00$0.00 10/19/1610:03AMSt. JosephFUND3462011APumperTruckCertificateDEPART47100BondPayment (P & I)$432,635.00$208,449.61$258,115.39
Page 3
FireBoardExpenditures
CurrentPeriod: September2016
2016
DEPARTYTDQTD2016
ADEPARTDescrAccount DescrBudgetAmountYTD Amt
Check
# Search Name Comments Amount DEPART OBJ FUND
Period 7 July
DEPART 42210 Fire Administration
050794 SHIFT TECHNOLOGIES, INC. wondows/vmware updates/re $185.26 42210 215 105
050829 BANYON DATA SYSTEM POS support $60.63 42210 215 105
$245.89DEPART 42210 Fire Administration
DEPART 42220 Fire Fighting
050820 SENTRY BANK-CREDIT CARD water for fire $11.96 42220 211 105
050774 REPUBLIC SERVICES June Fire Hall Refuse Service $41.46 42220 384 105
$53.42DEPART 42220 Fire Fighting
DEPART 42250 Fire Communications
050766 CENTURYLINK June T1 line/20 sets 229 #'s $86.26 42250 321 105
050767 CENTURYLINK BUSINESS SERVICES June long distance telephone $6.28 42250 321 105
050770 MIDCONTINENT COMMUNICATIONS fiber lines July $275.00 42250 321 105
050776 TDS METROCOM analog telephone $50.74 42250 321 105
$418.28DEPART 42250 Fire Communications
DEPART 42280 Fire Station and Building
050802 XCEL ENERGY gas/electric services 5/16-6/1 $546.48 42280 381 105
050802 XCEL ENERGY gas/electric services 5/16-6/1 $66.02 42280 383 105
$612.50DEPART 42280 Fire Station and Building
$1,330.09Period 7 July
Period 8 August
DEPART 42210 Fire Administration
050885 KWIK TRIP return damage deposit - fire $200.00 42210 105
050948 BANYON DATA SYSTEM payroll support $88.33 42210 215 105
050868 BRILL, SHIRLIE AND MARK reimburse class B license $36.25 42210 446 105
$324.58DEPART 42210 Fire Administration
DEPART 42220 Fire Fighting
050865 ALEX AIR APPARATUS, INC air quality tests-FD compress $589.00 42220 210 105
050881 HOLIDAY STORES June/July refund charges -$29.73 42220 235 105
050881 HOLIDAY STORES June/July tax/fuel rebates -$20.78 42220 235 105
050881 HOLIDAY STORES June/July fuel purchases $170.11 42220 235 105
050893 REPUBLIC SERVICES July Fire Hall Refuse Service $41.46 42220 384 105
$750.06DEPART 42220 Fire Fighting
DEPART 42250 Fire Communications
050878 GRANITE ELECTRONICS, INC charger $45.00 42250 220 105
050878 GRANITE ELECTRONICS, INC pager repairs $263.04 42250 220 105
050870 CENTURYLINK Aug T1 line/20 sets 229 #'s $86.74 42250 321 105
050871 CENTURYLINK BUSINESS SERVICES July long distance telephone $4.44 42250 321 105
050890 MIDCONTINENT COMMUNICATIONS August fiber lines $275.00 42250 321 105
050937 TDS METROCOM analog telephone 8/13-9/12 $50.73 42250 321 105
050940 VERIZON WIRELESS cell phone July $28.59 42250 321 105
$753.54DEPART 42250 Fire Communications
DEPART 42260 Fire Repair Service
050875 EMERGENCY APPARATUS MAINT. INC Engine 1 repair AC compress $244.75 42260 230 105
050875 EMERGENCY APPARATUS MAINT. INC Tanker 4 repair siren $1,528.52 42260 230 105
050875 EMERGENCY APPARATUS MAINT. INC Tanker 4 repair emergency li $425.65 42260 230 105
050875 EMERGENCY APPARATUS MAINT. INC Ladder 2 repair air leak-brake $1,054.19 42260 230 105
050887 MANEY INTERNATIONAL INC. element cartridge/valve kit - $128.02 42260 230 105
050887 MANEY INTERNATIONAL INC. core return -$48.00 42260 230 105
Check
# Search Name Comments Amount DEPART OBJ FUND
Fire Check Register
St. Joseph
$3,333.13DEPART 42260 Fire Repair Service
DEPART 42270 Medical Services
050869 CENTRAL MCGOWAN, INC medical oxygen $0.61 42270 210 105
050869 CENTRAL MCGOWAN, INC 5 medical cylinders FD $250.00 42270 210 105
050869 CENTRAL MCGOWAN, INC medical oxygen $9.11 42270 210 105
050869 CENTRAL MCGOWAN, INC medical oxygen $20.36 42270 210 105
050867 BOUND TREE MEDICAL, LLC NIMH battery $181.99 42270 220 105
$462.07DEPART 42270 Medical Services
DEPART 42280 Fire Station and Building
050932 SENTRY BANK-CREDIT CARD FD clocks $37.56 42280 210 105
050903 WERNER ELECTRIC SUPPLY FD bulbs $83.64 42280 220 105
050942 XCEL ENERGY gas/electric services July $610.00 42280 381 105
050942 XCEL ENERGY gas/electric services July $63.83 42280 383 105
$795.03DEPART 42280 Fire Station and Building
DEPART 42281 Community Room
050900 STRATEGIC EQUIPMENT coffee urn - fire hall $161.28 42281 210 105
$161.28DEPART 42281 Community Room
$6,579.69Period 8 August
Period 9 September
DEPART 42210 Fire Administration
051065 LEAGUE OF MN CITIES INS TRUST workers comp 8/8/16-8/8/17 $13,254.05 42210 151 105
051088 MED COMPASS, LLC SCBA user exams $2,531.00 42210 305 105
$15,785.05DEPART 42210 Fire Administration
DEPART 42220 Fire Fighting
051093 SENTRY BANK-CREDIT CARD FD refreshments - house fire $87.93 42220 211 105
051049 VIKING INDUSTRIAL CENTER, INC gas monitor/adhesive pad/cal $361.80 42220 212 105
051049 VIKING INDUSTRIAL CENTER, INC gas monitor/battery holder $20.70 42220 212 105
051096 SUPER AMERICA Aug Sep fuel rebates -$33.06 42220 235 105
051096 SUPER AMERICA Aug Sep fuel purchases $286.55 42220 235 105
051017 REPUBLIC SERVICES Fire Hall Refuse Service $41.46 42220 384 105
$765.38DEPART 42220 Fire Fighting
DEPART 42240 Fire Training
051109 LAKE REGION FIREFIGHTERS ASSOC membership dues $40.00 42240 433 105
051111 MSFDA MEMBER BENEFITS MN Firefighter membership d $7.00 42240 433 105
051008 BRILL, SHIRLIE AND MARK reimburse EMT refresher clas $205.00 42240 443 105
$252.00DEPART 42240 Fire Training
DEPART 42250 Fire Communications
051081 GRANITE ELECTRONICS, INC pager batteries $214.00 42250 220 105
051010 CENTURYLINK T1 line/20 sets 229 #'s $86.68 42250 321 105
051011 CENTURYLINK BUSINESS SERVICES long distance telephone $3.60 42250 321 105
051014 MIDCONTINENT COMMUNICATIONS fiber lines Sept $275.00 42250 321 105
051020 TDS METROCOM analog telephone $50.73 42250 321 105
051021 VERIZON WIRELESS cell phone June $28.60 42250 321 105
051075 VERIZON WIRELESS cell phone Aug $28.58 42250 321 105
$687.19DEPART 42250 Fire Communications
DEPART 42260 Fire Repair Service
051013 EMERGENCY APPARATUS MAINT. INC Tanker #4 Kussmaul charger $1,235.71 42260 230 105
051101 EMERGENCY APPARATUS MAINT. INC drain valve repair Engine 1 $801.57 42260 230 105
$2,037.28DEPART 42260 Fire Repair Service
Check
# Search Name Comments Amount DEPART OBJ FUND
Fire Check Register
St. Joseph
DEPART 42270 Medical Services
051009 CENTRAL MCGOWAN, INC medical oxygen $20.36 42270 210 105
051078 CENTRAL MCGOWAN, INC medical oxygen $9.11 42270 210 105
051078 CENTRAL MCGOWAN, INC medical oxygen $20.36 42270 210 105
$49.83DEPART 42270 Medical Services
DEPART 42280 Fire Station and Building
051038 LEES ACE HARDWARE FD adapter, screw, cable ties, $20.45 42280 210 105
051093 SENTRY BANK-CREDIT CARD fire hall mouse traps $11.98 42280 210 105
051026 CUMMINS NORTH CENTRAL, INC generator inspection $297.00 42280 300 105
051116 SPRING GREEN, INC fall spraying $144.90 42280 300 105
051050 XCEL ENERGY gas/electric services $752.67 42280 381 105
051050 XCEL ENERGY gas/electric services $63.24 42280 383 105
$1,290.24DEPART 42280 Fire Station and Building
$20,866.97Period 9 September
$28,776.75
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