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HomeMy WebLinkAbout2005 [12] Dec 15 {Book 36} www.cityofstjoseph.com CITY OF ST. JOSciPH St. Joseph City Council December 15,2005 7:00 PM Administfdtor Judy Weyrens 1. Call to Order 2. Approve Agenda Mayor Richard Carlbom 3. Consent Agenda a. Minutes - Requested Action: Approve Minutes of November 17,2005 b. Bills Payable - Requested Action: Approve check numbers 036558-036626 c. Labor Agreement - Requested Action: Authorize the Mayor and Administrator to execute the Labor Agreement between the City of St. Joseph and LELS #224 for the contract year 2006. d. Equipment Purchase - Requested Action: Authorize the expenditure of $814.73 to purchase a metal locator from Frontier Precision Inc. e. Application for Payment - Requested Action: Authorize the Mayor to execute Application for Payment #3 for the 2005 Northland Heights Project and authorize payment to Erin Contracting for $326,388.46. f. Liquor License - Requested Action: Authorize the Mayor and Administrator to execute an Intoxicating Liquor License for the College of St. Benedict. g. Fire Report - Requested Action: Accept the six-month fire report for the period June 2005-November2005 as presented. h. Stormwater Utility - Requested Action: Accept the Stormwater Utility Credit Policy and Application as presented. Councilors AI Rassier Ross Rieke Renee Symanietz Dale Wick 4. Public Comments to the Agenda 5. 7:30 PM Water Filtration Bond Sale, Series B 6. 7:45 PM Building Official Update 7. City Engineer Reports a. 2006 Street Improvement Project - Open Houses b. Other Matters 8. Mayor Reports 9. Council Reports 10. Administrator Reports a. Charter Transfer b. Water/Sewer Rates c. 2006 Budget Adoption 11. Adjourn 2) College Avenue North' PO Box 668' Saint. joseph, Minnesota "b')7 Phone j2.0,,6,72-01 fax j2.0.j6j.Oj42. I \ I 'I Draft November 17, 2005 Page ~ of 7 I ! Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, November 17, 2005 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor Richard Carlbom, Councilors AI Rassier, Dale Wick, Ross Rieke, Renee Symanietz, City Administrator Judy Weyrens City Representatives Present: City Engineers Tracy Ekola, Joe Bettendorf Others Present: Bill Durrwachter, Katie Perry, Margaret Hughes, Jim Graeve, Phil Welter, S. Kara Hennes, S. lone J., S. Gen Maiers, S. Mara Faulkner, S. Katherine Kraft, S. Paula Revier, Doug Weiszhaar, Linda Hutchinson, S. T. Scheeler Approve Aqenda: Symanietz made a motion to approve the agenda with the following changes Add 13b. Add 13c. Add 13d. Appointment to CTC for North Corridor Study OSHA Update Joint CitylTownship Meeting The motion was seconded by Wick and passed unanimously. Consent Aqenda: Rassier made a motion to approve the Consent Agenda as follows; secondeQ by Symanietz and passed unanimously. a. Minutes - Approve the minutes of August 29, October 6, 2005. b. Bills Payable - Approve check numbers 036449-036516 c. Sales Tax Ordinance - Authorize the Mayor and Administrator to execute the Ordin~nce Amendment enacting the collection of the area ~ cent sales tax. I d. Election Equipment Grant - Authorize the Mayor and Administrator of the City of St. ! Joseph to participate in the Stearns County Grant seeking funding for state mandate~ election equipment. Public Comments to the Aqenda: Bill Durrwachter, 1416 Pond View Court, approached the Council tG state his opposition to the proposed Field Street Corridor. He made reference to a book entitled "St. Joseph, Preserving the Heritage" by Susan Nierengarten-Kuhn. A copy of the book was given to eacr of the Council members as well. Durrwachter then read his letter to the Councilors making reference to i Chapter 2 dealing with religion and Chapter 3 dealing with Education. He concluded his letter by urgirg them to read page 166 located in Chapter 10, which states that it is our responsibility to preserve thei heritage of St. Joseph. Due to legislation regarding the gift law, the Council agreed to leave the boo~s at the City Office for residents to review. ' Water Treatment Bond Sale. Monte Eastvold: Bond Counsel Monte Eastvold appeared before the Cquncil to issue part of the financing for the water treatment facility. Previously, the Council awarded the bid ito John T. Jones Construction for the Water Treatment Facility. The City has opted to finance the projept with two separate bond issues. Part A of the bond is in the amount of $4,595,000 with part B totaling: approximately $3,000,000. I Eastvold stated that the City opted to rate the bond issue hoping to increase the current bond ratting.1 The result of the rating did not change. Moody's has rated the City at BAA1, which is very good. He stat~d that Moody's concern is the City's debt rating vs. the market value of the City. They would like to se~ the taxable market value increase. The City received four bids for the bond issue and all of them were fairly close; however, Piper Jaffray, Kansas City, MO was the lowest bidder with an average interest rate of 4.2261 %. According to Eastvold, the closing date for this bond sale is scheduled for December 13, 2005. Draft November 17, 2005 Page 2 of 7 ere some questions raised by the Councilors. Wick questioned where the money will come from r the bond sale. Eastvold stated that the money will come from new Water Hookup Charges. questioned whether the interest rate would go up if the bond sale were not final until December 13 to w ich Eastvold replied that the interest rate would probably be lower. If the interest rate were lower, that wo Id allow the City to have more funds available to use in the construction of the Water Filtration Plant. Syman etz made a motion to accept the bond sale as presented by Monte Eastvold of Northland Securi ies and approve the resolution providing for the issuance and sale of the $4,595,000 Gener I Obligation Water Revenue Bond. The motion was seconded by Rieke and passed unani ously. Rezoni Re uest Leo Buettner: Weyrens reported that the Planning Commission conducted a public hearing to consider the rezoning request of Leo Buettner to rezone Lot 2 Block 3 from the zoning of Industri I to Highway 75 Business. Property owner representative Jerry Hettwer stated that the property is bein purchased by Coborn's and one lot is not large enough for the development. Therefore two lots are req ired and property cannot be developed with two different zoning classifications. Hettwer stated that he sking the Council to extend the current Highway 75 Zoning District to include one additional lot. Hettwe stated in his opinion the property should be rezoned for the following reasons: o The property is better suited for Commercial use as it is along Highway 75. Having the property zoned B2, Highway 75 Business would allow for higher value development. o The potential client is Coborns. Currently, their plans are incomplete, however if the rezoning is approved, they plan to close on the property next year as well as begin construction. The proposed development is a grocery retail store. o Coborns needs both lots in order to build in St. Joseph. o Elm Street seems to be the dividing line between Commercial and Industrial properties. o Having that piece of property zoned as Commercial would yield more tax dollars for the City. Weyre s stated that both the EDA and the Planning Commission recommend approval of the rezoning reques . Wick ade a motion to accept the recommendations of the Planning Commission and the EDA and re one Lot 2 Block 3, Buettner Business Park from the current Industrial to B2, Highway Busin ss. The motion was seconded by Rassier and passed unanimously. Phil W Iter: Phil Welter, 29413 Kiwi Ct, Sf. Joseph Township, approached the Councilors to share his letter in opposition to the proposed Field Street Corridor. He stated that his is currently serving as the chair 0 the citizen's group known as the St. Joseph Action Group - Preserving Special Places. In his letter, e stated WSB was hired to "study and evaluate the options for an east-west corridor road through south t. Joseph and portions adjoining St. Joseph Township in order to produce a recommendation for addres ing the impact of anticipated residential and commercial development on the city's traffic needs over th next 10-30 years". WSB and the TAC Committee have been working on a traffic study to deal with fut re traffic issues and that is what the City should expect when the process is completed. Welter stated hat their group has attended all meetings held by the TAC. He als stated that "the City has not heard, nor has it reasonably or effectively sought, the opinion of the St. Jos ph citizenry". In his letter, he also stated, "the St. Joseph Action Group is concerned that other valid p rspectives and viewpoints do exist and they must be given a fair hearing". He stated that he challen es the City Council to "consider all other valid perspectives and positions fully, equally and fairly". Accord ng to Welter, the City needs to "involve the citizens before the fact and in a proactive manner for, not aft r the fact and in a reactionary manner. Involvement has to take the form of a well publicized, collabo atively organized series of meetings". Welter also stated that he encourages the City to "declare a tempor ry moratorium on decision regarding additional residential and commercial developmenf'. The Draft November 17, 2005 Page :3 of 7 I City must also "stand ready and willing to adapt and revise the existing comprehensive plan in order tp reflect the wishes of the people", I Welter also stated that the Committee feels that Field Street will adversely affect the city's culture in I significant ways such as: . o Significant alteration or destruction of property o Radical change in the character of an area o Introduction of noise and air pollutants According to Welter, the Committee also believes that there are several other reasonable alternative~ to Field Street. The Committee has reviewed "various records, available correspondence and minutes pf past discussions and deliberations over the past 20 years on the topic of an east/west corridor", Base:d on the information they have found, they noticed that the issue reveals "frequent, if not continuous, disagreement, varied understandings, some misunderstandings, and changing positions", H~ concluqed that "given the constantly troubling and checkered history of this issue"; they believe that "it is time to !put Field Street to rest, now and for all time", , WSB - Update on Field Street: Doug Weiszhaar approached the Council representing WSB, the firmi hired to complete the Field Street Corridor Study. Weiszhaar began his presentation by establishing the purpose and need of the Study. The issue is that traffic ;s growing on Minnesota Street, specifically at its intersection with College Avenue. The reasons as to why this is happening include the following: : o St. Joseph's population is growing. Weiszhaar stated that there has been outstanding gr~wth in the past 15-20 years, . o Lack of east-west collector roads except for Minnesota Street and Hwy 75. I o Minnesota Street provides the only continuous east-west roadway for the southern portio;n of St. Joseph. o The CSAH 2 connection to CSAH 75. He stated that they are assuming that eventually t~ere will be a new connection from CR 2 to Hwy 75. . i ) Weiszhaar stated that at this time he is presenting the results of the Technical Advisory Committee (tAC) and if the Council does not agree with the TAC it needs to be stated at this time. According to Weiszhaar, the TAC identified the purpose of the study to "provide a new east-west collector road in the southerri portion of St. Joseph to support economic health and growth of the community by providing safe and i efficient traffic movement for existing and proposed developments and east-west thru traffic. Along ~ith the purpose of the study, he identified three needs and some considerations. Needs: o Accommodate development in the S1. Joseph area. o Provide appropriate collector spacing for the urbanizing area. o Relieve existing and future traffic pressures on Minnesota Street and College Avenue. Considerations o Improve access to the campus of the College of S1. Benedict", o Improve connection and transit service between College of St. Benedict and St. John's University. Promote the economic health and growth of the community. Consider and minimize social and environmental impacts of the project. Consider appropriate levels of access for adopted concept. o o o , ) I Carlbom stated that the college is the largest generator of traffic in the City. Weiszhaar added that the College did not protest to any of the considerations stated above. According to Rassier, this is the I original purpose and need of the study set forth by the City Council. i After confirming that they were studying alternatives for the east-west collector road with the correct: purpose in mind, Weiszhaar identified the different alternatives that were studied by the TAC, He stated , Draft November 17. 2005 Page 4 of 7 that all of the alternatives that were studied assumed CR 2 would be reconstructed north to CR 75 to CR3 prior t any construction of this new collectonoad. The alternatives reviewed included: 1. Extension of CR 121 South to Hwy 23 2. Construct a new interchange at Jade Road and 1-94 3. Extend 1-94 western frontage road south to Jade Road 4. Provide a full movement interchange at CSAH 75 and 1-94 5. Extend Baker or Dale to CR 121 6. Field Street - CSAH 2 to 20th Avenue, Fronting 1-94 7. Extend 290th Street east to 20th Avenue 8. Field Street - CR 121 to 20th Avenue 9. Field Street - CSAH 2 to 20th Avenue Weisz aar stated that each alternative had pros and cons associated with it; however the Field Street alterna ive extending from CR 2 to 20th Avenue would be the most effective at reducing traffic at the interse tion of Minnesota Street and College Avenue. This alternative however, severs the College and the Mo astery Property. At the f nal meeting of the T AC, they made a decision to move forward in evaluating the Environmental Impact associated with Field Street from CSAH 2 to 20th Avenue. To do this, Weiszhaar stated that they must g through the Environmental Assessment Process. In order to complete this type of assessment, there ust be some Agency Coordination. Special studies such as a Noise Analysis, Wetlands, Histori ai/Archeological/Cultural, Air Quality, Contaminated Properties, Parks/Recreation/Historical, Enviro mental Justice, Storm Water Runoff, Right-of-Way and Relocation studies must be done as a part of this rocess. Once those studies are completed, a report will be prepared and submitted to MnDOT and th FHWA for review. After the review is completed, then MnDOT and FHWA as well as the City must sign th report. The next step would be to publish the document and it distributed for agency and public comm nt after which a Public Hearing will be conducted. Based on the comments, a Findings of Fact and Conclu ion will be prepared. Weiszhaar stated it is at this time that the corridor is official mapped. Weiszh ar then again questioned whether or not the TAC is on the right track with the environmental proces . Carlbom, Rassier and Wick all agreed that the TAC is headed in the right direction with this project. According to Carlbom, this issue has created a lot more interest from the public and more citizens are get ing involved. Wick stated that he would like to see the public input continue throughout the proces . Weiszhaar concluded by thanking the Council for giving WSB the opportunity to work with the City on this corridor study. Rassie commented that neither representatives from neither the College nor the Monastery prefer any method that would go sever the Monastery property. Sister Kara Hennes approached the Councilors and stated t at the purpose/need of the study is incorrect. She stated that the original purpose of the Study was to etermine if there is a need for an east-west corridor through 81. Joseph. Now, it is being present d as to provide a new east-west collector road in the southern portion of St. Joseph to support econo ic health and growth of the community by providing safe and efficient traffic movement for existing and pr posed developments and east-west through traffic. According to Hennes, the needs were not docum nted at the beginning of the process. Wick agreed with Hennes that the original need was to determi e the need for a collector road rather than to provide one. Henne also stated that the TAC did look at an extension of CR 2 to CR 75, however the TAC did not underst nd the commercial alignment as mentioned in the Comprehensive Plan. She also mentioned that when t e Comprehensive Plan was amended, there was little participation from residents in the City. Henne stated that the Committee will agree with her that there are no records to show the votes. She stated t at the two institutions (College of St. Benedict and the Monastery) did not agree with the alignm nt around the holding pond, nor was there a vote as to which alternative should go to the environ ental process. praft November 17, 2005 Page $ of 7 CITY ENGINEER REPORTS GIS Updatino: Ekola approached the Council to discuss some potential updates to the GIS system., She is proposing the following: I 1. Obtain and update parcel information ($550 to be funded from the General Fund) , 2. 2005 Aerial photo updates from Stearns County ($800 to be funded from the General Fu~d) 3. Utility Updates ($4500 to be funded from development projects) . 4. Update annexation areas, zoning, and future land use maps ($250) . 5. Scanning record drawings and attach record drawing links to GIS system ($5000 tp be funded from water, sewer, and storm water funds) ! Ekola also stated that they would like to have the parcel information updated either monthly or quarterly from Stearns County to allow for the most current information available. Rassier questioned if the ! services stated above are not included in the monthly fee paid to SEH. Weyrens advised the Councillthat SEH is not billed a flat rate per month, rather they are billed for the services that they provide and as f result, the City would need to pay for these updates to the GIS system. ! Wick made a motion to authorize the City Engineer to update the GIS system as presented. T~e motion was seconded by Symanietz and passed unanimously. . APO TAC Update: Bettendorf reported that he attended the APO TAC meeting at which they took a final look at the 20/30 roadway plan. The updated plan illustrates Field Street as a possible Federally fun~ed project. In addition there is a possibility that the 2006 North - east west corridor could receive federa~ funding. After the public hearing there will be a 30-day comment period for the 20/30 roadway plan. III there are no plan amendments, the next plan update will occur in 2010. According to Ekola, the 20/3<1> roadway plan does not preclude smaller projects, rather it allows for more flexibility. She also reporte~ that the APO Staff asked the TAC to give'feedback as to how to start the corridor studies. As a result~ the APO will hold a targeting meeting, which will consist of City Council Members, County Board Members, Technical Staff, as well as the public to give a general idea of the project. Bettendorf added that only!the executive board would be voting on the adoption of the 20/30 roadway plan. . MAYOR REPORTS i i i Fire Board: Carlbom stated that the Fire Board met and discussed the St. Wendel Fire Contract, whiqh expires at the end of 2005. St. Wendel is recommending some minor changes to the contract langu~ge, which the Fire Board agreed to include. This matter will come back to the City Council in December for final approval. . The Fire Department also recently applied for a FEMA grant for a personnel carrier. Although they dip not receive the grant, the Department is requesting to purchase the vehicle through budgeted and reser"fe funds. I I ! The St. Joseph Fire Relief Association requested the City and Township increase the annual pensio~. Currently firefighters receive $ 1 ,600 per year of service and the Relief Association is seeking an inc~ease to $ 1,800. The increase will help provide longevity within the department. APO Executive Board: Carlbom reported that the November Full Board meeting has been cancelled.1 Mavor's Prayer Breakfast: Carlbom stated that he attended the Mayor's Prayer Breakfast at which th~ new Mayor of St. Cloud, Dave Kleis, was present. . I Joint Plannino District: Recently the City of St. Joseph and the St. Joseph Township entered into I discussions regarding the expansion of the Orderly Annexation Area including the Kraemer Lake ar~a. Carlbom stated that the County is considering purchasing the Honer Farm abutting Kraemer Lake, ' Draft November 17, 2005 Page 6 of 7 a public access and park. Carlbom stated that he will be encourage the local legislators to bonding money for the project. Life-C Ie Housin : Carlbom reported that he attended the Life-Cycle Housing (LCH) meeting at which the Ma field Housing Study was presented. The purpose of the study was to review the Area City Afford ble Housing Program. The Study indicates that the Area Cities reduce the number of LCH units from 1 % to 4%. However, the report is not complete and more information will be available once the docum nt is finalized. EDA: arlbom stated that the EDA met last week. COUNCIL REPORTS St. Clo d Chamber: Symanietz reported that she attended the St. Cloud Chamber meeting, which was held at t. Cloud Orthopedic. Symanietz also thanked everyone for honoring the veterans on Veterans Day. WICK Life-C Ie Housin : Wick reported that the Life-Cycle Housing Sub-Committee will meet on November 30, 2005. dia: Rassier stated that he attended the ground breaking for the Bliss Media project. RIEKE EDA M etin : Rieke reported that the EDA met and minutes will be available. ADMINISTRATOR REPORTS Annex tion A reement: Weyrens presented the Council with the revised language to amend the existing Orderly Annexation Agreement. The amendment includes language requiring contiguous boundaries and adds a ervice district north of County Road 2, east of Interstate 94 and south of CR 75. The City Attorne and Township Attorney have been working together drafting the amended language. St. Joseph Towns ip has not finalized the amendment but the Township Attorney has agreed to present the revised langua e. Rassie made a motion authorizing the Mayor and Administrator to execute the Amendment to the Orderl Annexation Agreement contingent upon St. Joseph Township approving the same langua e. The motion was seconded by Rieke and passed unanimously. st/West Corridor Stud: Weyrens requested the Council appoint a member to the Corridor Committee for the North east/west Corridor Study. The first meeting is scheduled for December . The Council appointed Symanietz to represent the Council on the CAC. OSHA date: Weyrens stated that the City recently had an OSHA Compliance Inspection. The City was cited on four violations and the City will receive the final report shortly. In addition to the citations, the City was notified of minor corrections. Since the repairs are mandatory the staff has begun working on the repairs. As soon as the report is received it will be forwarded to the Council along with the repair costs. Draft November 17, 2005 Page ~ of 7 I I I Amendment to Annexation Aareement: Weyrens reported that st. Joseph Township has requested tol meet to continue the discussion on amending the Orderly Annexation Area. St. Joseph Township ha~ requested a meeting date of December 5,2005 at aPM at City Hall to which the Council agreed. ! Truth and Taxation: Weyrens reminded the Council of the Truth and Taxation meeting is scheduled fdr November 29, 2005 and the regular Council meeting will immediately follow. ' Adiourn: Carlbom made a motion to adjourn at 9:30 PM; seconded by Wick and passed unanimously. Judy Weyrens Administrator CITY OF ST JOSEPH 12/12/054:11 PM Page 2 Bills Payable Check Search Name Comments Amount FUND DEPART OBJ Nbr 036591 LEE'S ACE H maint supplies $3.18 101 45201 220 036591 LEE'S ACE H maint supplies $240.77 101 43120 220 036592 LEEF BROS floor mats & $119.62 101 41430 220 036592 LEEF BROS floor mats $49.22 101 42120 220 036592 LEEF BRaS clothing allowance $165.87 101 45202 171 036592 LEEF BROS clothing allowance $165.86 101 43120 171 036593 LEITHER, MA reimbursement $840.00 433 43120 530 036594 LESNICK, MA 5 Planning Comm $175.00 101 41120 103 036595 L1NGL, GREG cleaning $350.00 101 41942 300 036596 LOSO, NATHA 2 council mtgs, 1 $120.00 101 41950 103 036597 MENARDS re-ba r $29.56 101 43120 220 036598 METRO PLUM ING & HEATING repair gas heater $71.16 601 49410 220 036598 METRO PLUM ING & HEATING repair gas heater $71.17 601 49420 220 036599 MINNESOTA E EVATOR, INC service $77.17 101 41942 220 036600 MUNICIPAL 0 VELOPMENT CORP eda contract $2,052.94 150 46500 300 036601 NAHAN, TOM shelving $19.20 101 41950 210 036602 OFFICE MAX 2 printers & office $557.56 101 41430 200 036602 OFFICE MAX office supplies $159.41 101 42120 220 036602 OFFICE MAX office supplies $113.88 105 42210 200 036603 ONE CALL CO notification- $160.65 601 49440 319 036603 ONE CALL CO CEPTS, INC notification- $160.65 602 49490 319 036605 PHILIPPI PLU BING/HEATING LLC roto rooter service $175.00 101 45201 220 036606 PITNEY BOWE postage $36.90 101 42120 322 036606 PITNEY BOWE postage $168.10 101 41430 322 036607 POSITIVE 10 I C 6 Id cards $58.70 105 42210 200 036608 POSTMASTER Box 668 rental $66.00 101 41430 410 036608 POSTMASTER Box 268 rental $36.00 101 42120 410 036609 POWERHOUS OUTDOOR EQUIP blades $121.25 101 43120 240 036610 PRECISE REF IGERATION INC maintenance work $250.49 105 42280 220 036612 RIDGEWATER aLLEGE . 2-Grain Bin $1,250.00 105 42240 443 036613 RISK'S SAFET CONSULTING CO. 5 first responder $1,953.75 105 42240 443 036614 SALZER, JEROME straw bales for $540.00 101 45202 210 036615 ST. CLOUD HO PITAL B Loso Hep B $162.00 105 42210 305 036616 ST. JOSEPH N WSLEADER Planning $30.00 101 41120 340 036617 STOPTECH, L 0 stop stick. sleeve $46.50 101 42120 240 036618 STREICHER'S .223 cal practice $183.07 101 42140 210 036618 STREICHER'S Mag Coupler $9.53 101 42120 210 036619 SUNSET MFG maint shop $243.25 101 45201 220 036620 TDS METROC telephone $88.37 602 49490 321 036620 TDS METROC telephone $54.81 602 49473 321 036620 TDS METROC telephone $52.81 602 49471 321 036620 TDS METROC telephone $99.73 602 49470 321 036620 TDS METROC telephone $60.78 601 49440 321 036620 TDS METROC telephone $52.81 101 41941 321 036620 TDS METROC telephone $100.09 105 42250 321 036620 TDS METROC telephone $188.67 101 45201 321 036620 TDS METROC telephone $130.38 101 42151 321 036620 TDS METROC M telephone $52.81 101 41946 321 036620 TDS METROCOM telephone $39.40 150 46500 321 036620 TDS METROCOM telephone $54.81 602 49472 321 036620 TDS METROCO telephone $224.87 101 41430 321 036621 US CABLE Internet-Dee $50.55 101 41430 321 036621 US CABLE internet $46.55 105 42250 321 036622 UTSCH, GERAL 6 Planning Comm $210.00 101 41120 103 036623 VERIZON WIRE ESS cell phone-Nov $97.14 101 42151 321 036623 VERIZON WIRE ESS cell phone-Dee $46.76 105 42250 321 036624 WSB & ASSOCI TES, INC Field Street $11,720.86 435 43120 530 036625 XCEL ENERGY Nov usage $6.09 101 42500 326 036625 XCEL ENERGY Nov usage $26.83 101 42610 386 036625 XCEL ENERGY Nov usage $84.97 602 49470 381 036625 XCEL ENERGY Nov usage $206.96 602 49480 383 036625 XCEL ENERGY Nov usage $15.62 602 49471 383 Attachment: yJs orNo REQUEST FOR COUNCIL ACTION Consent Agenda LELS 2006 Labor Contract DATE: December 15, 2005 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Labor Agreement - Requested Action: Authorize the Mayor and Administrator to execute the Labor Agreement between the City of St. Joseph and LELS #224 for the contract year 2006. PREVIOUS ACTION The Council authorized the Mayor and Councilor Rassier along with the Administrator to negotiate the LELS Labor Agreement. ~ RECOMMENDED COUNCIL ACTION Authorize the Mayor and Administrator to execute the Labor Agreement FISCAL IMPACT Wage increase 00.5% COMMENTS/RECOMMENDATIONS During the wage negotiations all parties agreed to enter into a one year agreement. Some concern wais expressed regarding the Comp Worth study and how any changes will be implement. It made more s~nse to negotiate any changes with a contract. Therefore a one year contract has been provided. For your I convenience I have highlighted the additions and stricken the deletions. Please contact me if you hav;e any questions. AR ICLE 1 AR ICLE 2 AR ICLE 3 AR ICLE 4 PURPOSE OF THE AGREEMENT This agreement is entered into between the City of St. Joseph, hereinafter called the "Employer", and the Law Enforcement Labor Services, Inc. hereinafter called the "LELS". It is the intent and purpose of the Agreement to: 1.1 Establish procedures for the resolution of disputes concerning this Agreement's interpretation add/or application; and 1.2 Place in written form the parties' agreement upon terms and conditions of employment for the duration of this Agreement. RECOGNITION 2.1 The Employer recognizes LELS as the exclusive representative under Minnesota Statues, Section 179A.03, Subdivision 8, for all employers of the St. Joseph Police Department who work more than fourteen (14) hours per week or 67 days per year, excluding the Chief of Police and all other non-police Employees of the City of St. Joseph. DEFINITIONS 3.1 LELS: Law Enforcement Labor Services, Inc. 3.2 LELS Member: A member of the St. Joseph Police Department as described in Paragraph 2.1. 3.3 Employee: A member of the exclusively recognized bargaining unit. 3.4 Regular Employee: Employee who has completed the introductory period. 3.5 Introductory Employee: Employee who has not yet completed the introductory period. 3.6 Department: The City of St. Joseph Police Department. 3.7 Employer: The City of St. Joseph. 3.8 Chief: Police Chief, City of St. Joseph 3.9 Scheduled Shift: A continuous work period including two fifteen (15) minute paid rest breaks and a one-half (1/2) hour paid lunch break. EMPLOYER AUTHORITY ARTICLE 5 ARTICLE 6 4.1 The Employer retains the full and unrestricted right to operate anq:! manage all manpower, facilities and equipment; to establish function~ and programs; to set and amend budgets; to det~rmine the utilization 9f technology; to establish and modify the organizational structure; to i I select, direct and determine the number of personnel; to establish work schedules, and to perform and inherent managerial functions nQt specifically limited by this Agreement. EMPLOYEE SECURITY i 5.1 LELS may designate employees from the bargaining unit to act as steward and alternate and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. 5.2 There shall be no discrimination, by the Employer or LELS against any employee because of, race, color, creed, religion, national origin, se4' marital status, status with regard to public assistance, membership air activity in a local commission, disability, sexual orientation, age or nonf- membership in LELS. 5.3 For such employees as authorize it in writing, the Employer shall deduct from the first pay of each month an amount equal to the regular monthly LELS dues and shall remit such monies to the Treasurer of LELS. 5.4 The Employer and LELS recognize the provision of Minnesota Statute~ i 471.44 regarding the furnishing of a counsel to defend Officers in certai~ circumstances arising from the performance of their official duties, for action brought by citizens. GRIEVANCE PROCEDURE 6.1 DEFINITION OF GRIEVANCE A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 6.2 UNION REPRESENTATIVES The EMPLOYER will recognize representatives designated by the Unio~ as the grievance representatives of the bargaining unit having the dutief and responsibilities established by this Article. The Union will notify the EMPLOYER in writing of the names of such Union Representatives and of the successors. 6.3 PROCESSING OF A GRIEVANCE It is recognized and accepted by the Union and EMPLOYER the processing of grievances is limited by the job duties and responsibilities of the employees and will therefore be accomplished during normal working hours when consistent with such employees' duties and responsibilities. The aggrieved employee and the Union Representative will be released from work, without loss of pay, to investigate a grievance and to attend meetings or hearings pursuant to this Article provided the employee and the Union Representative have notified and received the approval of the EMPLOYER who has determined such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. 6.4 PROCEDURE Grievances, as defined by Section 6.1, shall be resolved in a conformance with the following procedure: Step 1. An Employee claiming a violation concerning the interpretation or application of this Agreement will, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the Police Chief. The Chief will discuss and give answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violate, and the remedy requested, and will be appealed to Step 2 within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance will be presented by the Union and discussed with the City Administrator. The City Administrator will give an answer to the Step 2 grievance in writing within ten (10) calendar days after receipt. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) days following the City Administrator's Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (1 calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the Union and discussed with the City Council. The City Council will give a~ answer to such Step 3 grievance in writing within (10) calendar day~ after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the City Council's final answer in Step 3. Any grievance not appealed in writing in Step 4 by the Union within te~ (10) calendar days shall be considered waived. Step 3A. A grievance unresolved in Step 3, may, by mutual agreement of the parties be submitted to mediation through the Bureau of Mediation Services. A submission to mediation preserves the time lines for filing. I Step 4. A grievance unresolved in Step 3 and appealed to Step 4 will b~ I I submitted to arbitration subject to the provisions of the Publi~ Employment Labor Relations Act of 1971 as amended. The selection of an arbitrator will be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services. 6.5 ARBITRATOR'S AUTHORITY A. The Arbitrator will have no right to amend, modify, nullify, ignore, ad~ to or subtract from the terms and conditions of this Agreement. Th$ arbitrator shall consider and decide only the specific issue(sl) submitted in writing by the EMPLOYER and the Union, and will hav$ no authority to make a decision on any other issue not so submitted. I B. The arbitrator will be without power to make decisions contrary to or inconsistent with, or modifying or varying in any way the application of laws, rules or regulations having the force and effect of law. The arbitrator's decision will be submitted in writing within thirty (30) daYr following close of the hearing or the submission of briefs by thf parties, whichever be later, unless the parties agree in writing to an extension. The decision will be binding on both the Employer and the Union and will be based solely on the arbitrator's interpretation or application of the express terms of this contract and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings will be borne equally by the Employer and the Union provided that each party will be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost will be shared equally. 6.6 WAIVER If a grievance is not presented within the time limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER'S last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the Union may elect to treat the grievance as denied at the step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the EMPLOYER and the Union. AR ICLE 7 HOURS OF WORK 7.1 The Employer shall be the sole authority in determining the work schedules. 7.2 The normal work day shall consist of ten (10) hours. The Employer may change the normal work day to eight (8) hour days be a 4/Sth vote of the City Council after consulting with and receiving a recommendation from the Chief of Police. The Employer shall provide LELS with sixty (60) days written notice prior to implementing any change in the work day, unless LELS agrees to shorter notice or the change is necessitated by an emergency. ARTICLE 8 7.3 The normal work year shall consist of 2080 hours. I 7.4 Work schedules shall be posted one (1) week in advance, subject t~ I change due to emergency circu.mstances. Trading of shifts will be allowed if approved by the Chief. Any department initiated changes less than one (1) week in advance after posting will be paid at the overtime rate. 7.5 "Emergency" circumstances relate solely to health and safety issues. I 7.6 Shifts will be rotated insofar as practical except where some othelr arrangement mutually has been agreed upon. ! 7.7 So far as possible, Employees shall receive an equal number of Sundays and Holidays off each year. OVERTIME AND PREMIUM PAY 8.1 All work in excess of ten (10) hours per day or work beyond the norm~1 I scheduled work time shall be paid for one and one-half (1 1/2) times th~ Employee's regular straight time rate of pay. 8.2 So far as possible, Employees shall receive approximately the same amount of scheduled overtime in anyone year. 8.3 An employee called back to duty during his/her off-duty hours shall receive a minimum of two (2) hours at time and One half. ! 8.4 Employees called in for court appearances during an off duty day dr vacation day shall receive a minimum of two (2) hours pay. If more tham 2 hours, the Employee shall be paid for one and one half (1 %) times the Employee's regular straight time hourly rate of pay for the time in exces~ of two (2) hours. 8.6 Overtime work performed which is compensated for by time and one hal,f time off, in lieu of overtime shall be called compensatory time. It may b$ taken in hourly or half hour increments. Employees may accumulate ut to 80 hours of compensatory time and carry forward to the next calendar year forty (40) hours. AR ICLE 9 8.7 For purposes of computing overtime compensation, overtime hours worked shall not be pyramided, compounded, or paid twice for the same hours worked. HOLIDAYS 9.1 The following twelve days shall be paid holidays for regular Employees: New Years Day January 1st Martin Luther King 3rd Monday in January President's Day 3rd Monday in February Good Friday 1/2 day and ~ day floating Memorial Day Last Monday in May Independence Day July 4th Labor Day 1st Monday in September Veteran's Day November 11th Thanksgiving Day 4th Thursday in November Day after Thanksgiving 4th Friday in November Christmas Eve December 24th Christmas Day December 25th 9.2 Regular Employees who work on a paid holiday shall receive some other day off with pay. An Employee is considered to have worked on a holiday only if the Employee's shift commenced on a holiday regardless of when the shift ended. Should a paid holiday occur during an Employee's scheduled day off, the Employee shall receive some other day off with pay. If the Employee fails to take another day off prior to June 1st (for holidays falling on or between December 1st and May 31st) or December 1 st (for holidays falling on or betvveen June 1 st and November 30th), the Employee shall be compensated for the holiday at the regular rate of pay in exchange for the day off. In addition, full time employees shall be paid at a rate of time and one half for all hours worked on the following holidays: New Years Day, Martin Luther King Day, Good Friday, Easter, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Christmas Eve, Christmas Day, President's Day. ARTICLE 10 VACATIONS Full time employees are eligible for paid vacation. An employee is not eligible tq use paid vacation during their first six months of employment. from the first day of employment. Vacation accruet 10.1 Regular full time Employees shall earn vacation benefits as follows: a.) Vacation hours will be credited each pay period. b.) One full year of service equals 40 hours earned. c.) Two full years through four full years of service, 80 hour!? are earned per year. d.) Five full years through .nine full years of service, 120 hours are earned per year. e.) Ten full years through _III tweRty full years of service, 160 hours are earned per year. f.) Fifteen Twenty one full years of service, an additiona,l eight hours of vacation will be accrued, 'Nith a maximu~ I ~ ...,,,,, l. m'.w..1tI' t_.N . "TJIDWtW1T_I' ' Ot- ~\;I\;I Hours ~J"~il!l!Ii\, ", ..' . .,.",,'!i!E~IIJ;VAi!, . 10.2 Employees leaving employment in good standing after giving proper notice of termination shall be compensated for vacation leave earne~ and unused to the date of separation. I 10.3 Employees are allowed to carry forward to the next calendar year ~ maximum of eighty 80 hours. All unused vacation time in excess of 8d> hours shall be forfeited. 10.4 No Employee may waive vacation leave in order to receive double pay,. An Employee whO works on a day when he or she is also taking vacatio~ leave shall not receive overtime pay for the hours worked, unles, actually working more than ten (10) hours. I 10.5 Vacation preferences shall be designated by March 30, and seniority shall govern in cases of conflict. Officers shall schedule at least eighty (80%) of their vacation time by May 1st of each year. 10.6 An Employee deprived of vacation or any part thereof due to an emergency, shall be compensated in cash for the vacation time lost, or be allowed the vacation time taken at a later date on approval of the Employer, at the Employer's discretion. AR ICLE 11 SICK LEAVE Full time employees are eligible to earn sick leave. An employee is not eligible to use sick leave during their first six months of employment. Sick leave accrues from the first day of employment. 11.1 Sick Leave with pay shall be earned by each regular full time employee on a basis of eight (8) hours for each month of service. 11.2 Sick leave may be accumulated up to a maximum of seven hundred and twenty (720) hours. When an officer hired prior to January 1, 2002 has reached the maximum accumulation of sick days, s/he will be paid for eight hours each month that sick leave is earned and not used. When an Officer hired after January 1, 2002 has reached the maximum accumulation of sick days, s/he will be paid four hours worked each month that sick time is earned but not used. 11.3 Upon retirement or termination in good standing and after three or more years of service, Employees shall receive four (4) hours pay for each month of unused accumulated sick leave. When an employee separates employment in good standing, with over 10 years of service, they will receive 100% of the accumulated balance that must be rolled into an IRS approved medical spending account as established by the Employer. 11.4 Sick leave may be granted only for absence from duty due to personal illness, legal quarantine, or death or serious illness in the employee's immediate family, and what amount of sick leave that may be used for death in the immediate family, and what constitutes "immediate family" shall be a spouse, child, parent, or sibling living in their home. 11.5 Certification by a physician may be required in any request for sick leave, according to the City Personnel Policy. 11.6 In order for an eligible Employee to receive sick leave, the employee must report prior to Scheduled work to the Chief the reason for a 11.7 I i proposed absence from duty and keep the Chief informed of hi~ I condition of the absence if it is for more than three (3) days. Claiming sick leave when physically fit except as provided by this Articl~ may be cause for disciplinary action, including suspension, demotion o~ dismissal. 11.8 Funeral Leave: 11.9 , I An employee shall be granted three days leave with pay in the event of ~ death in the immediate family (spouse, children, father, mother, legal guardian, brothers and sisters) and one day leave with pay for the funeral of a mother-in-law, father-in-law, grandmother or grandfather. In the event of unusual circumstances, sick leave may be taken in additiori to funeral leave on approval of the Police Chief/City Administrator. Military Leave: Every Employee to whom Min nesota Statutes Section 192.26 or 192.261 applies is entitled to the benefits afforded by those sections. The state laws giving 15 working days leave per year to National Guard and Reserve personnel for training or when called into active duty i$ mandatory and applies to every city whether or not included in th~ i I ordinance. The section is included simply to make city officers anq I employees aware of the fact that the state law applies. ' ARTICLE 12 INSURANCE 12.1 Effective July 1, 2004, the Employer will pay 80% of the hospitalization/medical/dental! insurance premium and the employe~ shall pay 20% of the premium, for regular full time employees, their i spouses, and their dependants. From January 1, 2004 through June 30~ ! 2004 the Employer will pay 85% of the hospitalization/medical/dentall insurance premium and the employee shall pay 15% of the premium, for regular full time employees, their spouses, and their dependents. 12.2 The Employer shall provide regular full time employees with term Life Insurance with death benefits in the amount of at least $25,000. ARTICLE 13 INTRODUCTORY PERIOD, SENIORITY, AND RESIGNATION 13.1 All newly sworn police officers shall serve a one (1) year introductory period upon completion of basic training, and all other Officers with one year full time previous experience in the State of Minnesota shall serve, six (6) month introd,uctory period. During their introductory period, employees may be terminated at the sole discretion of the Employer. 13.2 Upon completion of the introductory period, employees shall become regular Employees within the meaning of this Agreement and shall have seniority dating from the beginning date of their continuous employment. 13.3 In the event of a layoff or recall, seniority shall govern provided: that no regular Employee shall be laid off while introductory employees are employed. 13.4 The Employee shall provide at least fourteen (14) calendar days written notice of an intent to resign, specifying the termination date, and reason for resignation. Failure to provide such notice may mean a loss of termination benefits due under this Agreement. An unauthorized leave of more than three (3) working days shall be deemed to be a resignation without notice. AR ICLE 14 DISCIPLINE 14.1 The Employer will discipline employees for just cause only. Discipline shall be in one of the following forms: a.) oral reprimand b.) written reprimand c.) suspension d.) demotion, or e.) discharge 14.2 Suspensions, demotions and discharges will be in written form. 14.3 Written reprimands, notices of suspension and notices of discharge, which are to become part of an employee's personnel file, shall be read and acknowledged by signature of the employee. Employees and LELS shall receive a copy of such reprimands and/or notices. 14.4 Employees may examine their own individual personnel files at reasonable times under the supervision of the Employer. 14.5 Employees will not be questioned concerning an investigation of disciplinary action unless the employee has been given an opportunity to have an LELS representative present at such a meeting. 14.6 Grievances relating to this Article and involving suspension, demotion or discharge shall be initiated by LELS in Step 2 of the Grievance Procedure, under Article 6. ARTICLE 15 WAGES 15.1 All Employees shall be paid in accordance with Schedule "A" hereto and made a part of this Agreement. 15.2 Differential pay will be applied to regularly scheduled work hours 5:00 PM through 7:00 AM. (Not to include overtime hours). It is in multiples of one hours, scheduled between 5:00 PM and 7:00 AM the next day. The rate shall be as follows: 15.3 The designated Field Training Officer (FTO) shall receive one hour comp time for each shift they function as FTOI ARTICLE 16 LONGEVITY 16.1 All Officers hired prior to January 1, 2002 shall receive a longevity payment of $20.00 per full year of service. 16.2 Officers receiving longevity pay shall receive payment in December of each year. ARTICLE 17 UNIFORMS 17.1 All new Employees shall be provided with an initial proper uniform, provided that any employee terminated during her/her introductory period shall return all uniform items, leather, and weapons to the Employer. The City shall provide the following basic uniform for new personnel: Patrol Basic Clothing issue: One cap each-summer and winter style Two pair of shoes One jacket One overcoat Three shirts each-summer and winter style Three pants each-summer and winter style One pair gloves Two ties 17.2 As a uniform allowance, the Employer shall make direct payment to approved vendors for uniform items purchased by the Employee. The uniform expenses paid by the Employer per year for each officer shall not exceed the following amounts: .- 17.3 Any uniform purchases in excess of the above stated amounts shall be an expense of the employee. ~~___.... ......... .i~44.~."'.~i~,,~.~,..,4J!l1f*I'fll~r]l.ltel eJl!1!Ft~.aR, ;~ W^",,,ss.lwa_~.I~S*1_ifu\WlfHU1_b,,~J_ItMtl:S!WA-,,.h:~""~"~ll!m1~W;;~'~M~"""_=~"'"';!M;:''''''''~:;o;''''' _~JI_~'6*1t:..l". -.....;lti' ...._...... ~ It'>:"..'''K.lWif~-.i'~~1I~~~..;llIt.1t.tt~1\iIT..;2~.?flj ~.EtlJll .,' M< . ><. *' __BUN~ ,."fSSJ!!2L_J!i!!JE~Ec__"*",=_m_=_"_~~'____'~__~""d_"",,c___~%9Jt,~,__~_,.,,_l\)V _._IIfIII.II_I.l~Rfi1i~~jif~~'lIitillf~ 1...._.. 17.4 _trrfk~~~%fr-~.$tf;;.~tmWttilf~;I1g.t!e~iit; t;t\\U.,,,,.___~~J$lmL~\'tW~L*..<___,_,._')j~.~~9kl;t;~'UIt;I}$t%,,',~__0_m___,l$T~-",_,,_ 17.3 The Employer shall designate at least two approved vendors, based upon the recommendation of LELS. New employees shall not accrue uniform allowance until completion of their six (6) month introductory period. Upon completion of their introductory period, new officers shall be entitled to a uniform allowance prorated for the remainder of the calendar year in which the introductory period ends. 17.5 Officers shall be allowed to carry forward a total of $100 of unused uniform allowance from one calendar year to the next. 17.6 The Employer shall cover all costs on glasses damaged or destroyed in the fine of duty. 17.7 The Employer shall pay up to twenty-five (25) dollars for repair or replacement of watches in the line of duty. A TICLE 18 WEAPON 18.1 The employer shall furnish each officer with up to two boxes of ammunition (100 rounds) per month for practice. The officer shall sign a receipt indicating that they have received the ammunition for target practice. Each Officer shall be issued four targets for each one hundred rounds of ammunition. All targets shall be returned on July 1 and January 1 of each calendar year. 18.2 The employer shall furnish each officer with the required duty ammunition once per year. A TICLE 19 LICENSE 19.1 The Employer shall pay annually the POST license for all full time regular employees. RTICLE 20 RETIREMENT CONTRIBUTION 20.1 The Employer shall contribute to PERA for each employee as required! by Minnesota Statute; the Employees shall contribute as required by! Minnesota Statute. 20.2 The Employer shall make a deferred compensation program available all Officers. The Employer will not contribute to the program. ARTICLE 21 POLICE POLICY AND PROCEDURE MANUAL AND EMPLOYEE MANUAL 21.1 Where the Collective Bargaining Agreement conflicts with the Employee manual, the Collective Bargaining Agreement shall govern. Otherwise, the Police Officers shall be subject to the terms and conditions of the Employee Manual. The Police Officers shall also be subject to the policies and procedures set forth in the Police Policy and Procedure Manual. Where the terms of the Police Policy and Procedure Manual conflicts with either the Collective Bargaining Agreement or the Employee Manual, the Collective Bargaining Contract and the Employee Manual shall govern. ARTICLE 22 WAIVER 22.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and condition of employment to the extent inconsistent with the provision of the Agreement, are hereby superseded. 22.2 All agreements and understandings arrived at by the parties are set forth in writing in this Agreement for its specified term. The Employer and .the Association agree that only upon written consent of both parties may this agreement be opened during its life for purposes of negotiations on terms or conditions of employment covered by this Agreement or those not specifically referred to or covered by this Agreement. ARTICLE 23 SAVINGS CLAUSE 23.1 The Agreement is subject to the laws of the United States, the State of Minnesota and the City of St. Joseph. In the event any provision of this Agreement shall be held contrary to law by court of competent jurisdiction form whose final judgment or decree no appeal has been taken within the time provided, such provisions shall be voided. All other provisions of the Agreement shall continue in full force and effect. The voided provisions may be renegotiated at the written request of either party. AR ICLE 24 DURATION 24.1 This Agreement shall be in effect from January 1, 2005 to December 31, 2006 and shall remain in effect from year to year thereafter unless either party gives written notice 90 day prior to any anniversary date of its desire to amend or terminate the agreement. IN WITNESS WHEREOF the parties hereto have set there hands and seals this da of , 2006. CI Y OF ST. JOSEPH LAW ENFORCEMENT LABOR SERVICES B: By: Richard Carlbom, Mayor Dean Mann, Business Agent B: By: Judy Weyrens, Administrator Dwight Pfannenstein, Union Steward Attachment "A" 2006 Wage Schedule - Police Officer and Police Sergeant Patrol Officer - Step One 16.31 Police Sergeant - Step One 1i78 2006 - 3.50% 16.88 2006 - 3.50% 18.40 Patrol Officer - Step Two 17.21 Police Sergeant - Step Two 18.77 2006 - 3.50% 17.81 2006 - 3.50% 19.43 I I I I I Patrol Officer - Step Three 18.07 Police Sergeant - Step Three 19!.71 2006 - 3.50% 18.70 2006 - 3.50% 20.40 Patrol Officer - Step Four 18.90 Police Sergeant - Step Four 20.59 2006 - 3.50% 19.56 2006 - 3.50% 21.31 I I I i I , Patrol Officer - Step Five 20.33 Police Sergeant - Step Five 22115 2006 - 3.50% 21.04 2006 - 3.50% 22.93 Patrol Officer - Step Six 20.93 Police Sergeant - Step Six 22.83 2006 - 3.50% 21.66 2006 - 3.50% i 23.63 I i , Patrol Officer - Step Seven 21.47 Police Sergeant - Step Seven 23:41 2006 - 3.50% 22.22 2006 - 3.50% 24.23 " Patrol Officer - Step Eight 22.34 Police Sergeant - Step Eight 24;34 I 2006 - 3.50% 23.12 2006 - 3.50% I 25.19 I I I Attachment "8" Uniform Allowance Th following is a list of uniforms items which can be purchased with the uniform aHo ance provided each officer by the City of St. Joseph. Once purchased these items bec me the property of the Officer. Summer/Winter Hat Long & short sleeve shirts Name Tag Ties & Tie Clasp Dress Hat Summer and Winter pants Bullet Proof vest cover Duty Belt (Black basket weave) Duty Holster Magazine Pouch 2nd Set of Handcuffs Handcuff holder Mini Belt type Flashlight and holder Black shoes (summer & winter) Fall & Spring coat Winter coat Winter gloves (black) Raid type jacket or jump suit LD. & Badge holder Rain Gear Shoe & leather polish i i Attachment: Yes or IH2l REQUEST FOR COUNCIL ACTION DATE: December 15,2005 Maintenance Department ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Purchase metal locator (Model GA52CX) PREVIOUS ACTION This item was in the 2005 Capital Improvement Plan. RECOMMENDED BOARD ACTION Purchase this locator from Frontier Precision Inc. FISCAL IMP ACT $765.00+ tax ($49.73) = $814.73 COMMENTS/RECOMMENDA nONS ~t"'7" , ,i Attachment: i Yes <sr No \t J(l REQUEST FOR COUNCIL ACTION DATE: December 9, 2005 Engineering Tyson Hajicek, PE ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM' 2005 Northland Heights (SEH NO. STJOE 0503.01) PREVIOUS ACTION Application for Payment No.2 for $306,906.71 RECOMMENDED COUNCIL ACTION Application for Payment No.3 FISCAL IMPACT $326,388.46 COMMENTS/RECOMMENDATIONS X:\Slstjoe\common\D39 Req Council Action\0503 pm! 3 l20905,doc Decemb r 9, 2005 RE: St. Joseph, Minnesota 2005 Northland Heights SEH No. A-STJOE 0503 14 City of t. Joseph Honora Ie Mayor and City Council c/o Jud Weyrens, Administrator St. Jose h, MN 56374-0668 Dear M yor and Members of the Council: Enc10s d please find Application for Payment No.3 for this project. We ha e reviewed this application and it appears to be in order. When payment is made, sign all copies nd distribute as follows: Er" n Contracting, Inc. S H Ci Y of St. Joseph If you ave any questions, please feel free to call us. Jmw BncIo ures X:\Slstjoe\O 0300\Specs\AFP-O.doc Short EUiott Henddckson ~nc... 1200 25th /.wenue South, PC:>' bOX i717, S-:. Cloud.. 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I- 0 I . 5o..~ I c W > o ex: a. 0. < Attachment: y~s or No REQUEST FOR COUNCIL ACTION Consent Agenda On Sale Intoxicating Liquor License - CSB DATE: December 15, 2005 Administration ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Liquor License - Requested Action: Authorize the Mayor and Administrator to execute an Intoxicating Liquor License for the College of St. Benedict. . PREVIOUS ACTION The College has previously held a non-intoxicating liquor and strong beer license. RECOMMENDED COUNCIL ACTION Authorize execution of the license as requested FISCAL IMPACT All license fees have been pro-rated and the payment of said fees have been paid in full. COMMENTS/RECOMMENDATIONS We have recently requested a legal opinion questioning licensing at the College of St. Benedict. A license is issued for a specific building and cannot be used anywhere on campus. The license requested at this time is for the Haehn Campus Center. Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division (AGED) 444 Cedar Street, Suite 133, St. Paul, MN 55101-5133 Telephone 651-296-6979 Fax 651-297-5259 TTY 651-282-6555 Name of City Circle One: ertification of an On Sale Li uor License 3.2% Li uor license or Sundav Li uor License You are required by law to complete and sign this form to certifY the issuance of the following liquor 1) City issued on sale intoxicating and Sunday liquor licenses 2) City and County issued 3.2% on and off sale malt liquor licenses r County Issuing Liquor License 5/-. j;.' ~ -(,f? h License Period From: /-/- ,-' ~ 11 ew Licen~e) License Transfer /l1'.J n 'j 'I't To: i: - 3 L'- C" Suspension Revocation Cancel (former licensee name) (Give dates) License type: circle all that apply) On Sale Intoxicating (~ Sunday Liquo~ 3.2% On sale 3.2% Off Sale Fee(s): On Sa e License fee:$/fi-'1Jj8 Sunday License fee: $ ill) (l(J 3.2% On Sale fee: $ 3.2% Off Sale fee: $_ Licensee N e: t..~il e l; 'c ,,,4' S'ei. "11' GCF; e' ;1 t {', DOB Social Security # (corporation, partnership, LLC, or Individual) '-r.., /. Ii-,- ~ ,4(,/<:, t""':: ,~;, ,. "'-" 37$'0';""'" ,-<-",t.'r:!t.?'. ~ _ ~ Business Tra e Name (~!I;'f,e lif Sc.,.... 'l/L"'€f/rCI Business Address J/ ei.rf).1 &'170 <:s <i.;/cI'Citv S-i- _ J.)~ c>:/1 1.-/ "" , .. 'of Zip Code6'~. ,/# County Si-'eq...,t,$ Business Phone 3(- 3 - 5~ f'R Home Phone City Licensee's MN Tax ill # ?t., 7 ~"'i 9 (To Apply call 651-296-6181) 4/- of I:: 7:Z <ILl (To apply call IRS 800-829-4933) If above nam d licensee is a corporation, partnership, or LLC, complete the following for each partner/officer: '':'';{V\ ['V\CtV\-{ 'VU\h'LtV I \2-S~ Yll-(c~-Lt\L.,.:.) 2.\\O~ ~~\cr'~l'_A,{vit.5yrl DOB Social Security # Home Address ,;>,/~ DOB Social Security # Home Address Partner/Officer ame (First Middle Last) DOB Social Security # Home Address iquor licensees must attach a certificate of Liquor Liability Insurance to this form. The insurance certificate all of the following: exact licensee name (corporation, partnership, LLC, etc) and business address as shown on the license. pletely the license period set by the local city or county licensing authority as sho\\n on the license. ""-j)'b e~) During the past year has a summons been issued to the licensee under the Civil Liquor Liability Law? pensation Insurance is also required by all licensees: Please complete the following: . pensation Insurance Company Name: 5f~~(: hrrJ J Policy # (.~/:J C;l7- 3...:, 9' I Certify th t this license(s) has been approved in an official meeting by the governing body of the city or county. City Clerk r County Auditor Signature Date (title) On Sale I toxicating liquor licensees must also purchase a $20 Retailer Buyers Card. To obtain the applicatio for the Buyers Cared, please call 651-215-6209, or visit our website at www.dps.state.rnn.us. (Form 9011-1/05) Attachment: Yes or No REQUEST FOR COUNCIL ACTION Consent Agenda Six Month Fire Report DATE: December 15,2006 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Fire Report - Requested Action: Accept the Six month Fire report for the period June 2005 - November 2005 as presented. PREVIOUS ACTION RECOMMENDED COUNCIL ACTION Accept the Fire Report as presented FISCAL IMPACT $ 32,325.00 which is split between the three entities. COMMENTS/RECOMMENDATIONS Twice a year the Fire Chief prepares an activity report that is submitted to the Council. After the repprt is accepted by the Council the fire fighters are compensated according to the accepted policy. St. Joseph Volunteer Fire Department ST. JOSEPH, MINNESOTA 56974 mergency calls from 6-1-2005 thru 11-30-2005 E ergency calls Dr'll hours (1063.5) Ch ef s salary As 't chief salary Se retary' s salary Tf asurer's salary 2005 2004 $19,250.00 10,635.00 1,250.00 750,00 150.00 290,00 $32325.00 $10,800.00 (969) 4,845,00 800.00 425.00 150.00 290.00 $17310.00 Ci of 8t Joseph calls 85 8t oseph township calls 44 8t endel township calls 17 M tual aid calls JL To al calls 146 61 44 8 1 114 M dical calls 194 Fi e calls 67 261 178 62 240 Fire Chief ~~~ww~w~~~~~~~~~~~~~~~~~~~~~m~m~~wN Z m~~w~~o~m~m~~w~~o~m~m~~WN~O c 3 - A~lmw~IN~wl~o~o~~~mo~~~w~loww~~mm--w (I) -~.ON""'~.~O~~~:::o~:::o:S;: .....0. ... ~""'ooo~:::o-""'O-~""'~.NI'!-) ~~~:B:QO~~g~~.....~.....~~:~~~~~rn~:~8 8~~Qi~~~ (I) ...... - m ... m 0 ~ (I) ..... w - w ~~ ft. !::l: < "^ ~. - UI 3 0 '< ~ m m < IU ,. ::lI' cp 0."" :::TZo.O~'< "'O~Am:::Tv.>-!!::.;;r<........:::T- - QOOO' S:'" :::..:::.., '< ;;r S. > 0 > :::0 ..... 3 IU CI: ~ ;Z > QO 1>> iii" )>' Z ~ > ~ ~ ~ g> 0 :::0 :::0 ~ 5' ~ .., :i" 5' r rn~~~~~~a~3m(l)o~~i~~S.! ~(I)<(I)i:::ON~~~g~~~~ ~(I)~z3z~~C~~o-z~,'<zm:::T zz<z..... 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CJ)(J)(') ~~~ ....N .... ~CJ'l N N .... ....... ...... ~~ N 00 0 I Attachment: rn or No REQUEST FOR COUNCIL ACTION DATE: December 154 2005 Engineering ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Stormwater Utility - Requested Action: Accept Stormwater Utility Credit Policy and Application as presented PREVIOUS ACTION Council discussed the Stormwater Utility. RECOMMENDED BOARD ACTION Accept Stormwater Utility Credit Policy and Application as presented FISCAL IMP ACT COMMENTS/RECOMMENDA TIONS City of St. Joseph Storm Water Utility Credit Policy ackground On April 15, 2004 the St. Joseph City Council approved a Storm Water Utility (Ordinance No. 44) to finance the City's Storm Water Management Program. The Utility provides for the implementation of a credit policy adopted by the City Council for the use of Storm Water Best Management Practices (BMPs) or for area adjustments. Credits may be applied for at any time and will be applied in the next billing cycle following approval. City Staff or the City Engineer will approve all credit applications. It is the responsibility of the property owner to apply for the credit. Policy Statement All properties within the City of S1. Joseph shall contribute to the Storm Water Utility in an amount proportional to the runoff contributed by each particular parcel. Exemptions Exemptions are listed in the Storm Water Utility Ordinance. Fee Basis Land Use - Land use for determining Storm Water Utility fees shall be the existing land use at the date of enactment of the Storm Water Utility Ordinance. As land is developed, or redeveloped, the fees will be re-computed based on the revised land use. Soils - Natural Resources Conservation Services (NRCS) - Type B soils shall be assumed for determining the runoff index (CN) in the revenue equation. Rainfall (P) - A 2-inch rainfall will be used in the revenue equation. Runoff Indices (CN) - The runoff indices for the property classifications are as follows: Runoff Classification Land Use Index (CN) 1 Single Family Residential 72 2 Multi-family Residential 85 3 Apartments/CondosfT ownhomes 85 4 Commercial 92 5 Industrial! Institutional/Educational 88 8 Public/Government EXEr--fPT 9 Parks/Open Space/Cemeteries EXE\fPT 10 Road Right-of-Way EXEMPT 11 Lakes/Streams/Wetlands EXEMPT 12 AgriculturallY acant EXEMPT Revenue Equation - The revenue equation for computing the runoff volume (Q) shall be based on the runoff equation in the Soil Conservation Service (SCS) National Engineering Handbook Section 4 - Hydrology. The equation is as follows: Q = (P-0.2S)2 P + 0.8S where S == (1000/CN) - 10 and P = 2" Commercial, Industrial, Institutional and Multi-Family Landuse Categories: Best Management Practice Credits A credit may be granted to a Commercial, Industrial, Institutional or Multi-Family p:ilrcel that can demonstrate a reduction of the rate or volume of storm water leaving the p:;rrcel via the use of an approved Storm Water Best Management Practice (BMP). Credits can be combined to account for aitotal reduction of up to 75% of the Storm Water Utility .Fee. Documentation must be provided to the City of S1. Joseph's Public Works Departtpent for evaluation of the claim. It is suggested that the documentation be prepared ~y a licensed professional engineer of the State of Minnesota and provide the neces~ary drawings and calculations to support the claim. It is the applicant's responsibilitr to prove the claim. I Wetland areas shall be excluded from the total parcel area when calculating the Utility Fee. Wetland areas that are shown on the Stearns Co. National Wetlands Inventory have already been subtracted from the parcel area assessed for the Utility Fee. A 50% credit shall be given to a parcel with a storm water pond that detains storm Jiater runoff to less than or equal to the predevelopment rate, for the 10- and 1 DO-year ~off event. A 25% credit shall be given to a parcel that detains or retains storm water runoff through the use of approved BMPs. . Examples of Best Management Practices (BMPs) Storm water ponds (eligible for only one of the 2 above credits) Wet or dry swales; Filter Strips Raingardens Infiltration trenches or ponds Pervious Pavers Underground Storage or Filters~ Dry Wells Sand Filters; Soak Away Pits Green Roof Land Use Credits Green Space Credit Green Space areas meeting the following criteria can be excluded from the area used to calculate the monthly charge. The credit will be given in a percentage equal to the percent of eligible vacant land, up to a 75% reduction from the total parcel eligible. 1. Vegetated Green Space areas are eligible for a credit. The property must comply with other City of St. Joseph ordinances, such as mowing and nuisance or noxious weed ordinances. 2. Green Spaces shall be pervious, vegetated areas incorporated into the developed parcel. Green Space shall not have more than 25% impacted, compacted soils. Examples of impacted spaces are trails and compacted trail areas. 3. The Green Space areas must represent at least 25% of the upland parcel area. Adjustment of Fees Storm Water Utility Fees will be adjusted under the following conditions: Revision of Unit Rate - The estimated expenditures for the management of stormwater shall be reviewed by City Council. The Unit Rate will be adjusted accordingly and will follow established procedures for adjustment of utility rates. Minimum or Maximum Fees - The City Council may establish a minimum or a maximum monthly fee for parcels. The minimum fee shall be equal to the Single Family Residential standardized fee. Application for Credit - The City shall establish and utilize a credit application form for consideration of fee reduction. It is the responsibility of the property owner to apply for a credit. Change in Developed Condition of Parcel- In the case of residential property, the revised utility rate will take effect immediately following occupancy of the dwelling. With all other development, the revised utility rate will be applied as soon as drainage/water quality features are developed. City of St. Joseph Storm Water Utility Application for Utility BMP Credits: Property Owner: Street Address: Parcel J.D. # (Ifunknown, leave blank) Contact Name: Phone Number: Email Address: How should we contact you? Phone or Email? When can we contact you with any questions? Brief Description of the BMP or Land Use Credit: For commercial, industrial, institutional and multi-family parcels: Estimated reduction in storm water rate or volume: % Please attach documentation supporting this application including: - maps or sketch showing the parcel location, - parcel layout showing the dimensions of the credit eligible area(s) - location and description of BMPs - calculations supporting area and runoff rate reduction amounts It is the applicant's responsibility to prove the claim. City of S . Joseph Storm Water Utility Application for Utility BMP Credits: Business (if unknown, leave blank) we contact you? By phone or bye-mail? When can e contact you with any questions? tion of the BMP or Land Use Credit: Pond Acres Impervious Acres Green Space For comm rcial, industrial, institutional and multi-family parcels: Estimated eduction in storm water rate or volume: = Green Space Acres/Eligible Acres Total Parcel Acres - NWI Wetlands = Eligible Acres 25% Minimum Billed Ac. Pond Credit (.5 x Eligible Acres) or None Circle One: None Acres Billed x Rate Per Acre = Fee Green Space Credit: Green Acres - Wetlands + Street = Green Space Acres Impervious Acres Billed Please att ch documentation supporting this application, including: - maps or sketches showing the parcel location; - parcel layout showing the dimensions of the credit eligible area(s) - location and description of BMPs - calculations supporting area runoff rate reduction amounts It is the a plicants responsibility to prove the claim. C:\Documents an Settings\Sarah\Local Settings\Temporary Internet Files\Content.lE5\KTIPSV8H\[StJoe SWU Credit Application.xlsjApplication -Manual Calc Attachment: Yes or No REQUEST FOR COUNCIL ACTION 7 :30 PM Bond Sale, Series B Water Filtration Plant DATE: December 15, 2005 Administration ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM 7:30 PM Bond Sale, Series B Water Filtration - Monte Eastvold PREVIOUS ACTION The City Council on November 29 issued the first of two bonds for the financing of the Water Filtrati~m Plant. The issues have been split due to bonding capacity. As the first bond issue, Series B will also be a rated bond issue. RECOMMENDED COUNCIL ACTION Approve theResolution issuing $ 3,575,000 in debt for the Water Filtration Plant FISCAL IMP ACT $ 3,575,000 Debt Service COMMENTS/RECOMMENDA TlONS ~ +-' -s: 1:J -- Q) 1:5 :J <( ~ +-' - -- E~ s..... - - Q) E 0.. s..... ..c CD 0.0.. 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(1)"1- en 0 o ~ -, Co +-i E CJ) E ~ ::J gCJ) N Q) ~ I'- (\') ~ CD ::J CD ~ (\') ~ CO C L() V lC) lC) CD "" "" "" "" "" Q) CD CO (j) V ~ Q) > 0 N "- Q) Q) N Y7 Y7 N ~ u.. a:: fI7 fI7 fI7 lC) lC) 0 -q- -q- 0 -q- -q- N fI7 "" CO CO "" "" -q- -q- CO ............ ............ +-I L() C C lC) M U Q) ~ ~ 0 ... "" ... .~ L() lC) 0 ~ '- ~ ~ ~ c.. Y7 Y7 fI7 .. -c "- ~ CO (j) Q) CO ::J L() ~ (j) CD I'- en N ~ -q- en - ::t:I: Q) -c c. (]) ~ 0') ""0 I- 0') c 0') ""0 C .- .5: <( +-I () ..c en -- E .- - -c E - - en ~ CO (])+oJ '- - .- ::J +-I ~ .c (]) ::J - 0 c.. CO I c.. I- 0::) Attachment: Yes REQUEST FOR COUNCIL ACTION DATE: December 13, 2005 City Attorney ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM: Resolution and Transfer Agreement regarding the Cable Franchise from Seren Innovations, Inc. to CC VIII Operating, LLC (Charter). PREVIOUS ACTION: None. RECOMMENDED BOARD ACTION Approve the Resolution and Transfer Agreement FISCAL IMPACT None. COMMENTS/RECOMMENDATIONS Based upon negotiations between outside counsel, Miller & Van Eaton, representing St. Joseph, Waite Park, St. Cloud, Sartell, and Sauk Rapids, the City Attorney recommends approval of the Transfer Agreement. City approval of the transfer is required under the Cable Franchise Ordinance. Charter has agreed to assume liability for Seren's obligations (past, present and future), maintain a staffed local office for improved customer service, provide a $100,000 bond covering all cities (currently St. Joseph is i obligated to release its bond with no alternative security being posted), and extend cable service to all I municipal locations at no charge within 150 feet oftheir existing plant. Charter is agreeable to paying the City's attorneys fees incurred in negotiating this agreement. All other conditions of the franchise will . remain in full force and effect. RESOLUTION NO. A RESOLUTION CONCERNING THE TRANSFER OF THE CABLE TELEVISION FRANCHISE FOR THE PURPOSE OF GRANTING THE CONSENT OF THE CITY COUNCIL TO THE ASSIGNMENT AND TRANSFER OF CONTROL OF THE CABLE TELEVISION SYSTEM FROM SEREN INNOVATIONS, INC. TO CC VIII OPERATING, INC. WHEREAS, Seren currently holds a cable franchise from the City subject to the Resolu ion Granting a Franchise to Seren Innovations, Inc. adopted on or about October_, 2003 the "Franchise Agreement") and to the City of St. Joseph Cable Communications Regul ory Ordinance, No. 36 (the "Cable Ordinance"), all of which documents, as any of them may la fully be or may have been amended from time to time, are collectively referred to as the "Franc ise Documents";and WHEREAS, pursuant to the Asset Purchase Agreement between Seren and CC VIII Operat ng, LLC ("Charter") dated July 20, 2005 ("Purchase Agreement"), Charter \vill acquire the Se en Franchise Agreement and the cable system serving the City owned by Seren (the "Prop sed Transaction"); and WHEREAS, Charter is a wholly-owned indirect subsidiary of Charter Communications WHEREAS, Section 36.6 of the Cable Ordinance provides that the prior approval of the City is required for the Proposed Transaction; and WHEREAS, on or about August 5, 2005, Seren and Charter filed an FCC Form 394 with the C ty and requested that the City approve the Proposed Transaction (the "Transfer WHEREAS, Charter has agreed to continue to comply with the terms of the Franchise ents and applicable law from and after the completion ofthe Proposed Transaction: and WHEREAS, the City, Seren and Charter have negotiated the terms of a Transfer Agree ent addressing certain issues raised in the course of the City's review of the Transfer Appli ation; and Page 1 of3 i WHEREAS, the City Council has determined that its consent to the Transfer Application, , subject to the terms of the Transfer Agreement, is appropriate. NOW, THEREFORE, BE IT RESOLVED THAT: Section 1. The City's consent to, and approval of, the Transfer Application is hereby I GRANTED in accordance with Section 36.6 of the Cable Ordinance, subject to the conditionj that on or before December 27, 2005, Seren, Charter and the City enter into and execute a Tra*sfer Agreement, in the form of Exhibit A, attached hereto. Section 2. If the condition specified in Section 1 is not satisfied, then the City's consent to, and approval of, the Transfer Application is hereby DENIED as of the date here04. Section 3. If any of the conditions specified in Exhibit A are not satisfied, then! the City's consent to, and approval of, the Transfer Application shall be as specified in the Transfer Agreement. Section 4. The Mayor is hereby authorized to execute the Transfer AgreeII\1ent specified in Section 1 on behalf of the City. Dated this --'- day of December, 2005 CITY OF ST. JOSEPH By Richard Carlbom, Its Mayor ATTEST: Judy Weyrens, City Administrator/Clerk Page 2 of3 Exhibit A AGREEMENT 185074 vdoc Page 3 of3 TRANSFER AGREEMENT THIS AGREEMENT is made this _ day of December, 2005, by and between the City of St. Joseph, a Minnesota municipal corporation ("City"); Seren Innovations, Inc., a Minn~sota corporation ("Seren"); and CC VIII Operating, LLC, a Delaware limited liability company I ("Charter") (collectively the "Parties"). i RECITALS WHEREAS, Seren currently holds a cable franchise from the City subject to the Resolution Granting a Franchise to Seren Innovations, Inc. adopted on or about October 5, 2pOO I (the "Franchise Agreement") and to the City of St. Joseph Cable Communications Regulatory I Ordinance, No. 36 (the "Cable Ordinance"), all of which documents, as any of them tinay lawfully be or may have been amended from time to time, are collectively referred to as. the "Franchise Documents"; and WHEREAS, pursuant to the Asset Purchase Agreement between Seren and Charter d~ted I July 20, 2005 ("Purchase Agreement"), Charter will acquire the Franchise Agreement and [the , cable system serving the City owned by Seren (the "Proposed Transaction"); and ' WHEREAS, Sections 36.6 of the Cable Ordinance provides that the prior approval of It he City is required for the Proposed Transaction; and WHEREAS, on or about August 5, 2005, Seren and Charter filed an FCC Form 394 'Yith the City and requested that the City approve the Proposed Transaction (the "Tran~fer I Application"); and I WHEREAS, the Parties have discussed the potential effect on subscriber rates and ~he quality of Charter's service as a result of the change in the competitive situation in the City that will follow the Proposed Transaction; and WHEREAS, the Parties have discussed the financial condition of Charter; and WHEREAS, Charter has agreed to comply with the terms of the Franchise Documepts and applicable law from and after the completion of the Proposed Transaction; and WHEREAS, Charter has agreed to certain additional terms in this Transfer Agreement; and WHEREAS, the City is willing to grant its consent to the Proposed Transaction, subj~ct I i to the t rms and conditions set forth herein; NOW, THEREFORE, in consideration for the City's consent to the Proposed Transa tion, and subject to the terms and conditions of this Transfer Agreement and of the City's Resolu ion consenting to the Proposed Transaction ("Transfer Resolution"), THE PARTIES DO 1. CONSENT TO PROPOSED TRANSACTION 1.1. The foregoing recitals are true and correct and are incorporated herein by ref ere Upon obtaining City Council approval to this Transfer Agreement, the City will have c nsented through the Transfer Resolution to the Proposed Transaction as specified in the Transfi r Application, in consideration for the promises and performances of Seren and Charter as exp essed in this Transfer Agreement. 2. ACCEPTANCE OF FRANCHISE OBLIGATIONS 2.1. Upon closing of the Proposed Transaction, Charter hereby accepts, ledges, and agrees that, after the Proposed Transaction, it will be bound by and perform commitments, duties, and obligations, past, present, continuing and future, embodied in the F anchise Documents, and that the Proposed Transaction will have no effect on these oblig tions. Within sixty (60) days of after the closing of the Proposed Transaction, Charter de in the office of the City Clerk an instrument, duly executed, reciting the fact of such sale, ccepting the terms of the Franchise Agreement, and agreeing to perform all conditions of the F anchise Agreement, and shall otherwise comply with Section 36.6, Subd. 2 of the ise Agreement. Charter agrees that neither the Proposed Transaction nor the City's approval of the sed Transaction shall in any respect relieve Charter or any of its successors in interest of respo sibility for past acts or omissions, known or unknown. Charter hereby agrees that it shall be lia Ie for all such acts and omissions of Seren, known and unknown, including liability for any nd all previously accrued but unfulfilled obligations to the City under the Franchise Docu ents and applicable law. The Proposed Transaction shall not restrict or expand the rights of the Charter under or related to the Franchise Documents as compared to those that could ~ave been exercised by Seren prior to the Proposed Transaction. ! 2.3. After the closing of the Proposed Transaction, Charter shall ensure that all records pertaining to the Franchise Documents to the extent provided by Seren, including financial records, shall continue to be available after the Proposed Transaction in the same way and t1 the same extent such information was available prior to the Proposed Transaction. 'I 2.4. Within sixty (60) days after the closing of the Proposed Transaction, Charter shall provide one performance bond in the amount of One Hundred Thousand Dollars ($100,000) inuring to the benefit of the Cities of St. Cloud, St. Joseph, Sauk Rapids, Sartell and Waite Park, and accessible by each City individually in the full amount of One Hundred Thousand Do~lars ' ($100,000), guaranteeing performance of all of Charter obligations under the Franc~ise Documents and this Transfer Agreement. 2.S.Upon request, Charter shall, no later than 60 days after the closing of the Proposed Transaction, provide the City with a timeline and description, in summary form, of: (i) how Charter intends to integrate its customer service facilities and operations with thos~ of Seren; (ii) what changes in their service and associated terms, conditions, policies, ~nd procedures subscribers should expect as a result of the transition; and (iii) how Charter intend~ to inform subscribers of such changes. Charter shall meet with the City to discuss any questions, comments, or concerns raised by the City in connection with the transition plans. Charter shall act in good faith to address any such concerns raised by the City. Charter reserves the right to I I withhold confidential and/or proprietary information in its sole discretion. \ 3. RESERVATION OF RIGHTS 3.1. The City, Charter, and Seren each reserve all rights not expressly modified in this Transfer Agreement, including without limitation those specified below., I I 3.2. The City waives none of its rights with respect to the compliance by Charter w~th , the requirements set forth in the Charter Franchise Documents. At no time will Charter contend, either directly or indirectly, that the City is barred, by reason of the Proposed Transaction, from considering, or raising claims based on, any defaults of Charter, any failure by Charter to provi,de reasonable service in light of the community's needs, or any failure by Charter to comply with i ! the te s and conditions of the Franchise Documents or with applicable law. The City is not aware f any specific defaults under the Franchise Documents. However, the City's approval of the Tra sfer Application shall in no way be deemed a representation by the City that Seren is in compli nce with all of its obligations under the Franchise Documents. 3.3. Neither this Transfer Agreement, nor any other action or omission by the City at or befo e the execution of this Transfer Agreement, shall be construed to grant the City's consent to any uture transfer of assets or franchise rights, and/or any future change in ownership and/or control of Charter pursuant to the Franchise Documents and applicable law. 3.4. Any consent given by the City to the Proposed Transaction is made without prejudi e to, or waiver of, the City's right to investigate and take into account any la\\ful consid rations during any future franchise renewal or transfer process. 3.5. This Transfer Agreement does not affect and shall not be construed to affect the rights nd authority of the City to regulate or authorize, by ordinance, license or otherwise, use of the ublic rights-of-way for purposes other than for cable service consistent with applicable law. 4. REPRESENTATIONS AND WARRANTIES 4.1. Seren represents and warrants for itself that at the time of the execution of this Transfl r Agreement: (a) it is a corporation duly organized, validly existing and in good standing under he laws of the jurisdiction in which it is organized; (b) the Franchise Documents and, assum ng due execution hereof by the other Parties hereto, this Transfer Agreement constitute legal, alid and binding obligations of Seren enforceable in accordance with their terms; (c) the execut on and delivery of, and performance by Seren under this Transfer Agreement are within Seren' power and authority without the joinder or consent of any other party and have been duly author zed by all requisite corporate action on the part of Seren and are not in contravention of Seren' articles of incorporation; and (d) no written representation made to the City by Seren is lete, untrue or inaccurate in any material respect. 4.2. Charter represents and warrants for itself that at the time of the execution of this r Agreement: (a) it is a limited liability company duly organized, validly existing and in good tanding under the laws of the jurisdiction in which it is organized; (b) the Franchise Docu ents and, assuming due execution hereof by the other Parties hereto, this Transfer Agreement constitute legal, valid and binding obligations of Charter enforceable in accord:tlnce with their terms; (c) the execution and delivery of, and performance by Charter under I this i i Transfer Agreement are within Charter's power and authority without the joinder or consent of any other party and have been duly authorized by all requisite limited liability company aCtion on the part of Charter and are not in contravention of Charter's limited liability company operating agreement; and (d) no written representation made to the City by Charter IS i incomplete, untrue or inaccurate in any material respect. I i 4.3. Charter represents and warrants that neither the Proposed Transaction nor ithis Transfer Agreement will adversely affect in any material respect its ability to meet. the requirements of the Franchise Documents, or to meet the City's reasonable future cable-related needs and interests in a renewal franchise. 4.4. Charter represents and warrants that the Proposed Transaction will not have iiany material adverse financial effect in any material respect on the system. Charter represents and warrants that' after the Proposed Transaction, Charter's financial qualifications will be such as shall enable it to maintain and operate the system in the City. 4.5. Charter represents and warrants that the Proposed Transaction will not III ~y material respect reduce the quality of customer service in the City. 4.6. Charter represents and warrants that the Proposed Transaction will not materially reduce the quality of existing system maintenance or repair in the City. 5. COMMITMENTS BY CHARTER 5.1. Charter hereby agrees to the following additional and enhanced customer. ser~ice obligations: a. Charter shall maintain a local office in the greater St. Cloud area that is managed by a local employee and that is staffed during normal business hour~ in I order to provide customer services including, bill payment, equipment pick-up and dtop I off, service addition and disconnection and other similar services. b. Charter shall prepare and make available to the City and to customers a list of frequently asked questions about the Proposed Transaction, addressing common customer questions regarding the transition from Seren to Charter and the impact of the Proposed Transaction on services and features, including its drop bury policy then in effect. c. Within 60 days after closing of the Proposed Transaction, Charter shall initiate a process whereby any complaint received by the City shall be forwarded to the Charter State Manager of Government Relations for response and resolution within five (5) business days. d. Within 60 days after closing of the Proposed Transaction, Charter shall establish and implement a policy for the removal of drops from private property upon request of the property owner. Such policy may include a customer charge for the removal of drops from private property, which shall be included in Charter's rate card if such a charge is implemented. e. Charter hereby agrees that for a period of two (2) years after the closing of the Proposed Transaction, any penalty assessed for a violation of the customer service standards provided in the Franchise Documents and this Transfer Agreement shall be increased by twenty-five percent (25%). 5.2. Upon written request, Charter shall provide the highest level of Cable Service exc1ud ng pay-per-view and pay-per-channel programming free of charge to City administrative buildi gs and schools and shall provide one (1) free cable drop connection for the first one hundr d fifty (150) feet from the closest then current location of Charter's distribution plant of uested connection. The City or the institution shall be responsible for the incremental any connection that exceeds one hundred fifty (150) feet and Charter may request the t of such incremental cost in advance of any construction. Within sixty (60) after the of the Proposed Transaction, Charter shall provide an estimate of any costs associated with t e connection to the following buildings: (a) City Hall - 21First Avenue NW (b) Maintenance -1855 Elm Street E (c) Water Filtration Plant - 29771 Frontage Road 5.3. Upon written request by the City, Charter shall work cooperatively with the City to assess the feasibility of future extensions of service to commercial and business custom~rs in ~ru~ , I 5.4. Upon written request by the City, Charter shall meet and negotiate in good fai~h to find mutually acceptable modifications to the delivery of public access services in the City. 6. INDEMNIFICATION 6.1. Seren individually agrees to indemnify and hold the City harmless against I any I loss, claim, damage, liability or expense (including, without limitation, reasonable attorn~ys' fees) caused by any representation or warranty made by Seren in this Transfer Agreement which is determined by a court of competent jurisdiction to be untrue or inaccurate in any material respect. 6.2. Charter individually agrees to indemnify and hold the City harmless against lany I loss, claim, damage, liability or expense (including, without limitation, reasonable attornrys' fees) caused by any representation or warranty. made by Charter in this Transfer Agreement which is determined by a court of competent jurisdiction to be untrue or inaccurate in any material respect. 6.3. Charter shall indemnify and hold the City harmless against any loss, cl~im, I damage, liability or expense (including, without limitation, reasonable attorneys' fees) incuted by the City in connection with any action or proceeding commenced by a third party (not one of the Parties to this Transfer Agreement) claiming or asserting any liability of the City relating to or arising from the Proposed Transaction or this Transfer Agreement, subject to applicable law. 7. ADDITIONAL CONDITIONS 7.1. This Transfer Agreement shall automatically become null and void if the Proposed Transaction does not close. 7.2. In the event the Proposed Transaction does not close by June 30, 2006, or closes on terms that are in any material respect different from the terms disclosed to the City in writifg, then Charter and Seren shall so notify the City, and any City consent to the Proposed Transact~on may be revoked in the reasonable discretion of the City, upon written notice to Charter and Senen in accordance with the notice provisions of the Franchise Agreement. Any modification of the terms nd conditions of the Purchase Agreement agreed upon by Charter and Seren to effectuate the pe formance of the obligations imposed by this Transfer Agreement shall be deemed to be immat rial. 7.3. Seren and Charter hereby waive any and all claims that they may have that any f the Transfer Application that results from failure of the conditions in Section 7.2 fails to sati fy the deadlines established by 47 U.S.C. S 537, as amended, and agree that they shall be to have agreed to an extension of the time to act on the Transfer Application as required such denial effective. Upon invoice by the City, Charter agrees that it shall within 30 days of the invoice reimb se the City for all reasonable, out-of-pocket costs up to a maximum of $2500.00 the City incurr d in analyzing and acting upon the Transfer Application, which amount shall not be treated as a franchise fee. Such invoice shall be accompanied by summaries of any underlying invoic s in order to provide documentation for the invoiced amount. 7.5. Charter agrees that if the City assesses penalties and draws such penalties from the let er of credit provided pursuant to the Franchise Agreement, Charter shall replenish the full amou drawn within ten (10) business days of such draw. 8. BREACHES Any breach of this Transfer Agreement shall be subject to enforcement provisions of the ise Agreement, and the standard for material breach established by the Franchise ent and shall be subject to all remedies available for a breach of the Franchise ent, in addition to any other remedies the Parties may have under this Transfer ent or at law or in equity. 9. MISCELLANEOUS PROVISIONS. 9.1. Effective Date: This Transfer Agreement shall be effective and binding upon the signat ries once it has been signed by all signatories subject to Section 7.1 above. 9.2. Binding Acceptance: This Transfer Agreement shall bind and benefit the parties hereto and their respective heirs, beneficiaries, administrators, executors, receivers, trustees, successors and assigns, and the promises and obligations herein shall survive the expiration date hereof. Any purported assignment of this Transfer Agreement is void without the express written consent of the. signatories. 9.3. Voluntary Agreement: This Transfer Agreement is freely and voluntarily gtven by each Party, without any duress or coercion, and after each Party has consulted wit>> its counsel. Each Party has carefully and completely read all of the terms and provisions of this Transfer Agreement. Neither Seren nor Charter, nor any of their respective affiliates, nor. the City, will take any action to challenge any provision of this Transfer Agreement; nor will they participate with any other person or entity in any such challenge. 9.4. Severability: If any term, condition, or provision of this Transfer Agreen}ent shall, to any extent, be held to be invalid, preempted, or unenforceable, the remainder hereof shall be valid in all other respects and continue to be effective. 9.5. Counterparts: This Transfer Agreement may be executed in several counterparts, each of which when so executed shall be deemed to be an original copy, and all of wliich together shall constitute one agreement binding on all Parties hereto, notwithstanding that I all Parties shall not have signed the same counterpart. 9.6. Conforming Amendments to Franchise Documents: Within 60 days after the closing of the Proposed Transaction, the City and Charter shall agree to adopt mutually acceptable amendments to the Franchise Documents to the extent necessary to implement the i provisions of this Transfer Agreement. I 9.7 Governing Law: This Transfer Agreement shall be governed in all respects by the law of the State of Minnesota and applicable federal law. 9.8. Captions and References: The captions and headings of sections throughout this Transfer Agreement are intended solely to facilitate reading and reference to the sections ~d I provisions of this Transfer Agreement. Such captions shall not affect the meaning i or ! interpretation of this Transfer Agreement. 9.9. Entire Agreement: This Transfer Agreement constitutes the entire agreement of the Parties with respect to the Transfer Application and the subject matter hereof. No statements, promises or inducements inconsistent with this Transfer Agreement made by any party shall be i valid or binding, unless in writing and executed by all Parties. This Transfer Agreement may i only be modified by written amendments hereto signed by all Parties. AGREED TO THIS ATTEST: City Administrator/Clerk APPROVED AS TO FORM: City Attorney DA Y OF DECEMBER, 2005. City of St. Joseph, a municipal corporation of Minnesota By: By: Its: By: Its: Mayor CC VIII OPERATING, LLC SEREN INNOVATIONS, INe. I Attachment: ~ or No REQUEST FOR COUNCIL ACTION DATE: December 15~ 2005 Administation ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM 2006 Budget Adoption . PREVIOUS ACTION Truth & Taxation meeting was held on November 29, 2005. RECOMMENDED BOARD ACTION Adopt the 2006 Budget as presented and execute Resolution 2005- Adopting Proposed 2005 Tax Levy, Collectible in 2006. FISCAL IMPACT COMMENTS/RECOMMENDATIONS RESOLUTION 2005- ADOPTING PROPOSED 2005 TAX LEVY, COLLECTIBLE IN 2006 BE IT RES L VED by the City Council of the City of St. Joseph, Stearns County, Minnesota, that the following sums of money be levied for the c rrent year, collectible in 2006 upon the taxable property in the City of St. Joseph for the following purposes GENE AL FUND LEVIES General Fund Tax Levy 806,218.00 BOND NDEBTEDNESS 1998 Bond Improvements 545M GO Improvement Bond 2002 Bond Improvements 245M GO Certificates of Indebetdness 4,700M GO Improvement Bond 2,500.00 29,863.00 70,000.00 46,000.00 116,000.00 62,000.00 26,000.00 44,934.00 132,934.00 16,000.00 77,000.00 93,000.00 99,000.00 20,000.00 50,000.00 169.000.00 1,349,515.00 1999 Bond Improvements Stearns Coopererative Loan 2003 Bond Improvements 700M Public Project Revenue Bond 750M Improvement Refunding Bond 815M Fire Hall Refunding Bond 2004 Bond Improvements 590M Improvement Bond 280M GO Certificates of Indebetdness 2005 Bond Improvements 645M Public Project Crossover Refunding 1,655M GO Improvement Bond 3,120M GO Improvement Bond Be it furthe resolved that these levies will support the 2006 general fund budget. The City A ministrator/Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Stearns County Minne ota. ADOPTED BY THE COUNCIL THIS 15th DAY OF DECEMBER, 2005 Richard Carlbom, Mayor ATTEST: Judy eyrens, Administrator Judy Weyrens, City Administrator P.O. Box 668 St. Joseph, MN 56374 December 8. 2005 R~ceIVED OE4' 1 2 2005 CITY OF ST. JOSEPH Dear Ms. Weyrens ~ I am writing in opposition to the Field Street project and to ask you to remove it from your list of future projects on these grounds: The project really seems divisive and disrespectful to the traditions and character. ofthis very unique small town. It literally cuts a swath through the two major institution~ which shape and support this town financially and culturally, St. Benedict's Monastery . and the College of St. Benedict. I can't help but feel that only a group of outsiders would! have proposed a project which so undermines the living heart of this town. People who! live here do so for a reason, and many have chosen the quiet, monastic, rural character o~ this town as an alternative to the many larger cities and towns. Many of these over time and similar attempts at development have become generic, lacking in focus, wearying the residents with the same traffic and pollution they "come home" to avoid. Why create traffic and pollution in a green space set aside to buffer us all from the hustle and bustle i we are all now trying to avoid? Field Street jeopardizes the very identity of the College of St. Benedict which is chosen by many for its rural character over inner city colleges as close as S1. Cloud and Minneapolis/S1. Paul. Bisecting the campus with a forty mile an hour two lane road a few feet away from the varsity soccer field violates campus life and endangers the safety of college students. My fear is the road will also rupture and divide the sense that the college is part ofthe town, and alienate students whose very space is being invaded. St. Benedict's monastery is built, as are most monasteries throughout the world, with, green space around it to create an alternative to the rush, hustle and bustle of the commercial world. That's really what monasteries are all about.. They allow people to retreat for a time to breathe, to find time for themselves and to have compassion on their · poor harried and rushed selves. To build a road through that space is to ruin the special character of a monastery, for which the many guests who visit monasteries the world over seem to have an intuitive need. It would be like packing up to go to a favorite quiet reflective spot to fish and relax on the North Shore of Lake Superior, only to find someone tearing up the land to build a strip mall. We would all feel that the special character of an up North retreat had been violated. In conclusion, I urge you to look for alternatives -- many have been suggested. For example the already planned connection from CR 2 west of St. Joseph extending north highway 75 which will remove most of the present traffic, including truck traffic, from Minnesota Street. It also seems reasonable to say that a road further south than the proposed Field Street would better accommodate the southern residential Arcon Development and proposed new school. ask you not to put at risk two St. Joseph's founding major institutions when better alt rnative solutions exist. I ask you to look at the long term future of this city. It seems sh rtsighted to focus on one single aspect of a problem and destroy the character of a to . I know that you too care deeply about helping to create an atmosphere of mutual re pect and cooperation in this little town. Rupturing that would make any short term ga s small and meaningless by comparison. It seems with good planning we can both pr serve the character of this town as well as build a road that will satisfy the needs of the fu e and protect our quality of life. cerely, ~-.."L. ., ft5 , Glen Martini, OSB ~'J""""I (' / /~; 1, \. n i/ ?v0 GfUIL-iJ ()j GUYV?AA.~ Q ) ~ecen/eD D 'j , " E!C 06 2005 CITY OF S , T. JOSEPH /D (i("",1 ,/1 <~' /)/"")-"1 / \.....<..".......-1;:,/ J{ l..-' L",....I(/ /.,,' I' i;.....,.....,. oJ? />' //; /, "k/fW/f rJ!.~~1OU ~C~ IL{i.j2I:.;. /1 ~ __ __ e'L/ {/'- {_./~; ~_~l<;/L._L~ /b<tj !i 'J V ,1 r1 ( \<_L ~ ;- /\. J (,(/1 CL(' '>'''-. jJ_ Cd j /_. .//::'[/(:J // / _k::{.;J,~/i,LL{/ < / {~j::,)/t d-/(r:: C--f, c- t../i.,! '--f __ ( a:'-~/l~---(~~~{::(~:'--- - ~ . . c/eO)~ ,:y{,t::'i."_-C>C. L-c:L ( ( ZL-ci (, ).( ~L-.- j /,;;.k./C-'/ L ~ ,.1 -;.-- /' [7;>L .. c :2. ...--l/L C ) ,ri" ......_J....... Ci_/ l} // \ (.;"_~.i.-L , , it"."j' (-. ~.--'"--' .\.:' </ //"I.; . ......_-'i..- z i I J u_J.-.J" . f ~ ------- (; -z-c-,<- [ j ~ L-/I ; ,j -;'- (,'-.....--L. __r~ .' ~ ,,--~'- t ,~ c(_ -1- (~ }>--{ (..i .~ - ...- ~---- ~ ! --....~ -, ivi~\ '-", V ~ - ~ >-4--- /' '-/-;' -,..-'; ~L T SIT JO N'S ABBEY Office of tne Abbot November 23,2005 Judy Weyrens, City Administrator P.O. Box 668 St. Joseph, MN 56374 Dear 1\18 Weyrens: Saint John's Abbey believes it would be seriously detrimental and a mistake of possibly enormous proportions to construct a segment of Saint Joseph's proposed Field Street collectqr road across an undeveloped parcel of land owned by the sisters of Saint Benedict's Monastery. Further, we strongly support the position taken by the College of Saint Benedict and the monastic community regarding that segment of the proposed thoroughfare. Saint John's Abbey shares with the sisters of Saint Benedict's Monastery a distinguished tradition of stewardship and a commitment to prudent land use. As Benedictines we appreciate and share the sisters' determination to preserve an open space - not split into sections by a roadway - for quiet contemplation and spiritual renewal. This prairie and wooded area can continue to provide such a valuable space for the Sisters, for students at the College, and for ! Saint Joseph residents. Saint John's Abbey supports the growth of Saint Joseph in a planned and organized fashion. yYe also recognize the need for infrastructure to support the development that is likely to occur e~st of the College. We do not have a position on segments of the collector road east of College I Avenue. However, we do urge the city to reverse its decision to divide the monastery land with the collector road. The consulting firm that prepared the traffic data suggested that the only reasqn for this invasive segment is to handle traffic that would occur ifthe County Road 2 freeway interchange is commercially developed. We strongly oppose introducing vehicular traffic patterns that would divide and disrupt a portion of this monastic community's heritage to pave the w~y for the sort of urban blight that marks so many of our nation's interstate highway interchang~s. During the development of the comprehensive plan for Saint Joseph, residents cited the community's "small town atmosphere" as its most positive attribute. Community planners and leaders must ask if this roadway across the monastery's undeveloped property to serve the commercial development of an interstate exchange will increase or diminish the small town atmosphere of Saint Joseph. FVI M NNESOTA 56321-2015 .. Web: saintjohnsabbey.org The B nedictine commitment to environmental stewardship compels us to argue that comm nities large and small must treasure, care for, and protect our society's few remaining quiet d forested retreats removed from the noise and exhaust of traffic. (/1-. Abbot John Klassen, OSB Judy Weyrens, City Administrator P.O Box 668 St. Joseph, MN 56374 11/22/05 Dear Ms. Weyrens: As an Oblate of St. Benedict's Monastery, I am writing! to you because I believe deeply in the preservation of the lands and farms surrounding the Monastery and College of 81. Benedict. The integrity of open space, quiet and preserved nature is most important to us all, right now, in this nation, on this planet. Please do everything you can possibly do to find alternatives, even if more expensive alternatives, in order to keep Field Street from going through or near monastery/college property. Sincerely, ~JM )~ ~~-O/v't/Y ~ Nina Holiday-Lynch Ju y Weyrens, St.Joseph,~.56374 No ember, 14,2005 T s letter expresses my concerns related to the Field Road proposal connecting 20th Ave. SE to CR 2. and the proposed Commercial Development. I q estion the accuracy of the projected amount of traffic from 194 to C.R 2 and Mi esota Street. We really won't know the actual traffic volume until the planned for ma or bypass road from CR 2 to Hwy 75 is in place. Only then will we know whether the e will be major traffic problems on Minnesota Street. Since 80% of current traffic on M' esota Street is headed for Hwy 75, traffic through downtown St. Joseph will be si . ficantly reduced. I also question the accuracy ofthe projected number of accidents on CR2 and Minnesota Str et. Isn't it the case that most accidents occur on Hwy 75? 10 serve a continuous flow of truck traffic coming into St. Joseph on CR 2 and turning left at NW 2nd Ave to get to Hwy 75. If the connection ofCR 2 to Hwy 75 was in place ne 194 this traffic into town would diminish considerably (certainly for the trucks). Be ore an east-west corridor is constructed the proposed school and housing should be in pIa e first. What is really the bottom line regarding the corridor road? I do not believe tha moving traffic east-west is the real concern. I believe that commercial development on he N .E. quadrant near I 94 , where land has already been purchased for such propose, is t e real reason for this corridor road. Clearly such a road would be in the best interest of e developers. They would want to get people over to their development. Is this in the best interest ofSt. Joseph? Supporting more commercial development on Hwy 75, alr ady zoned for such development, could ensure the city's need to increase its tax base w Ie preserving the rural character to the west of the city. I feel certain that residents Ii . g to the south and east of St. Joseph would more likely drive to Waite Park and St. CI d for shopping rather than going to a small commercial development to the west. Re pecting the integrity of the monastery land and college campus as well as the greater th 100 year old woods along with the prairie and wetlands should be given the priority it d serves. City of S1. Joseph is unique. Let's maintain its historic character and put our effort enhancing the downtown area even more. Don't turn. St. Joseph into just another 1 town that has lost its flavor. Thank you for this consideration. 'o' k / 1/ :y:L IV ,_-i__(. (i...//"..... , 1 / I: ..' ". /. ., i),.C iur. c ! "t.....c ,.~J .dt. ."7.~"-,' ',A" L / ii' IJ/ i 'jI. j~ti-{ {': /f.-L .{. 6~J......, . (...lLL'U, . Iu.. ," /.. . 'It.:i - -,r--:.? --" .,-. f - .,' -1"'.. . " f- t I,' l~ '-'--";;1-<,. ,......, .. f'E tec" {v '-'" I' ^ , 7...." ~," ,(.,'}.iL.f. .e~...'I.P-' .' . -J. u,. ,;-'1',', --Lti....' , v or" i )" . M;t, ~p 10 ",.c.t.( ['.' ," U,1:1'!, Co1...U" - Y:l..-Lf . .,' l.i..34i .," -} CL<'(1-~-_:--~' - ~ ." :1 j , _ 'i,... 'v U:"""'--<'JA.-L-1..:L 'j . Sistersot the Order of Saint Bene November26, 2005 Judy Weyrens, City Administrator P.O. Box 668 S1. Joseph, MN 56374 I write asking you to remove the Field Street Road from your Comprehensive Plan, a Road which the city of S1. Joseph planning commission and the monastery agreed to remove from the city's comprehensive plan as late as 1997. I acknowledge the need to relieve the traffic on Minnesota Street and this, I believe, can be achieved by directing your attention to alternate, existing options. Among the options are: to complete the Jade Road-I-94 interchange as proposed by APO and as still listed on its 2030 map dated July 2005 improve and extend an east west road somewhere near the present 290th "Street" across the Sauk River to connect with Hwy 138 (and possibly Hwy 23) with an appropriate north link connection to Hwy 75 further to the eastthan 20th Ave in St. Joseph These options would be in the greatest interest of the citizens of S1. Joseph. As I have written before, the preservation of the historical integrity of the city of S1. Joseph is at stake. The spirit of small, unpretentious, rural communities never ceases to attract people because the "cultural flavor" of community is experienced. In S1. Joseph this is especially tmebecause of the added Benedictine culture of a Monastery which values both community and land as an enrichment of the spirit. I ask you again, to remove the Field Street Road from your plans. Spend the monies gained in choosing one of the above options, thus preserving and developing the infrastructure of this culturally historic city. Sincerely, t41!~~/~ Ruth Nierengartefi, OSB Saint Benedict's Monastery 104 Chapel Lane S1. Joseph, IV1N 320-363-7100 Ben(:Jdicl's 104 November 24, 2005 De r Mrs. Judy Weyrens, Cit Administrator. I'm writing in regard to the Field Street Corridor Proposal. In my opinion, the ne ative impact of the project would outweigh any possible benefits. I'm a Yoga Ins ructor at the Spirituality Center, in Saint Benedict's Monastery. One of the pos.tive aspects of teaching at the Center is the naturally calm surroundings that en ance the psychological benefits of the practice of yoga. It increases awareness, im roves mood, decrease anxiety and depression, increases social adjustment, and de reases hostility, among others. This road would eliminate a significant amount of sac ed forest and restored prairie, bringing heavy traffic close to the Spirituality Ce ter, furthermore:noise and pollution. It would be a threat to the spiritual m. istries and to the sisters of the Order of Saint Benedict, who have done an am zing job for this area. On the other hand, I support the completion of the Jade Road - I 94 int rchange as proposed by the Area Planning Organization (APO). Area residents w ld find this option more effective while still maintaining the awe-inspiring na ural and rural spirit of St. Joe. I have faith that you will make the right decision based on facts and what is be t for our town. Yours sincerely, .' ~-' -- .,-- - ..... .--:~ .~ ,/ ..... to -:-' .....--./ ---~~--------------------- Ana'Maria Studer "We do not inherit this land from our ancestors, we borrow it from our children" Haida Indians Saying Nov. 30th, 2005 Gerry H. Klaphake 252 SE 16th Ave. St. Joseph,~. 56374 Dear Judy Weyrens, I would like to give my input about the proposed Field Street project. First off, all city officials should be congratulated on their foresight in conducting the study of the future of the St Joe area, especially the roads. I grew up in west St Cloud in the 40's &, 50s's and can still recall my dad upset about the lack of, and poor planning by the city. And St Cloud's road system is paying the price today. I feel serious road planning has to be done first, before developers plan their projects, so they can work into the overall plan of the city. Other wise the city will develop piece by piece according to the developers plan with poor inter-connect between projects. I have been in the residential real estate business since 1970 and have actively been involved in quite a few developments. I understand the importance of roads in designing a project. I also was at Mark's Realty when Mark Knoblach developed the whole 2nd St corridor from west Waite Park thru 25th Ave.. Roads are extremely important in determining how a city is shaped for the future. I've lived in St Joe since 1977 and witnessed the volume of traffic increase dramatically. With the development projects on board, and those being talked about, it doesn't take a genius to see we have a future bottleneck at Minn. St & College Ave.. St Cloud failed to plan for a ring road while the land was still vacant, and I hope St Joe has the vision to see that their I window of opportunity is closing fast. You are doing exactly the right thing by j designating where you want future arterial roads to go. It's much easier to do while land . is still vacant and undeveloped. People talk about keeping a small town atmosphere in St ' Joe. Well, that won't happen with a bottleneck at Minn St &, College Ave.. To keep a small town atmosphere, traffic needs to be dispersed, not compressed into a small area. Those who talk about no need for new roads, are not realistic, with poor future vision. Now for the St Ben's issue! Several of the nuns at St Ben's I know quite well and they: are good people and mean well. I understand why they would prefer not to have any road I thru their property, but fortunately, or unfortunately, they own almost all of the land in I I the SW quadrant of the city, and other options are very limited and impractical. I think i the route thru their property is the least disruptive route compared to other options" I walk thtu their campus most mornings, and when I'm near the Benedicta Arts Center 1 ' can hear the tire noise very clearly from 1-94, even in the summer with all the foliage as a . butter. Proposed Field St will be no more noise disruptive then 1-94 already is. 1 feel their access to the woods will hardly be affected. The low profile of the road will greatly reduce it's visability. The east end of this route appears to go thru areas where piles of dirt and maintenance buildings are. But truthfully, I'm disappointed in St Ben,s lack of concern for what is good and best for the WHOLE ofSt Joe. They don't seem to be practicing what they are preaching. I thought they would be above the (NIMBY) not in my backyard syndrome. I feel the proposed Field St corridor needs to be approved as suggested and future generations will look on this as a good decision. ~fCE'VED u~t..: I) I Z005 crrVOF ST. JOSEPH .7 /? f:~~1lcJZC, . PRELIMINARY OFFICIAL STATEMENT DATED DECEMBltR 2, 2005 i I ' 1 - i MOODy,ls INvESTORS SERVIC* RA MOODY'S INvESTpRS SERVICE INSURE~ RA: r! ! , ! With respect to the $3,575,000 General Obligation Water Revenue Bonds, Series 2006A, dated January 1, 200d, (the "Bonds"), in the ?piniO of Briggs and Morgan, Professional Association, Bond Counsel, based on present federal and Minnesota laws, regulatirns, rulings and decisiors, at the time of their ~suance and delivery to the original purchaser, interest on the Bonds is excluded from gross income for pUr!..oses of United States ~ncom . tax and is exclutfed, to the same extent, in computing both gross and taxable net income for purposes of State of Minn,esota income tax (othet* than Minnesota franc'lise taxes measured by income and imposed on corporations and financial institutions,) Interest on thejBondS is not an item of t pI' frence for purpd~es of the alternative minimum tax imposed on individuals and corporations; however, interest on the Bo s is taken into account , r the ~urpose of . determining adjusted current earnings for purposes of computing the federal alternative minimum tax impo fed on corporations. NO, opin on will be expre~sed by Bond Counsel regarding other state or federal tax conseq.uences caused by the receipt or accrua 0/ interest on the Bond,s or ising with respect to ownership of the Bonds. See "Tax Exemption" herein for additional information. \ I . I CITY OF ST. JOSEPH, MINNESOTA! ! \ InterestOue: Each June 1 ~d De ember 1 I Commenclnr J e I, 2006 Amount &!.J.t lo(~tyrity Yield .price Amount ~ ~'atlJrl:ty Yield I 'c $270,000 % 12/01/06 % $335,000 % d/01/12 % \ 280,000 12/01/07 345,000 14/01/13 ! 290,000 12/01/08 360,000 14/01/14 3qO,000 12/01\/09 31S,OOO 12/01/15 310,000 12/01/10 390,000 drO.1/16 ! 320,000 12/01/11 Bonds of this issue maturing on December 1, 2015 and thereafter are subject to redemption, tn whole or in part, ~n D 1, 2014, or any date thereafter, at a price of par plus accrued interest. I I I ! The Bonds are being issued pursuant to Minnesota Statutes, Section 444.075, as amended. :Proceeds will be u*d tbuild a water treatment facility. See Authority and Purpose herein for additional information. Bond~ will be payable ptimar'ly from net revenues of the water system and additionally secured by unlimited ad valorem property ~axes. The full faith land redit of the qty is pledged to payment of the Bonds. In the event of a deficiency in the debt service f,count established ror t is issue, the qty has validly obligated itself to levy unlimited ad valorem taxes upon all of the taxabl property within thF Cit . to pay principal of and interest on the Bonds. See Security and Estimated Sources and Uses of Funds herein fcpr a ditional inforrhation. I : Bonds will be registered in the name of Cede & Co., as nominee of The Depository Trust gompany, New Y or~, Ne York. Indivi~ual purchases will be made in book-entry form only, in the principal amount of $5,OOP or any wbole mul~iple thereof. Purch*sers will not receive physical delivery of Bonds. See "Book-Entry System" in Description of Bonds he ein for additional information. Paying Agent/Registrar will be Northland Trust Services, Inc., Minne~polis, Minnesota. I J I I I I I I I I I I I I I I I I I I I NEW IssuE BANg-QUALIFIED BOOK-ENTRY ONLY $3,575,000 I General Obligation Water Revenue Bonds, Series 2006A Date4 Date: January I, 2006 I 1 "I ! Proposals: Thursday, December 15, 2005, 11:30 AM Centr~1 Time I ! Award: Thursday, December 15,2005,7:00 PM, Centralr'me I Proposals may contain a maturity schedule providing for any combination <?f serial or term bonds. All term bdnds subject to mandatory sinking fund redemption and must conform to the maturity schedule set orth ,above at a pricb of accrued interest. .J l i'ropoIIaI, must be fox not 1... than $,,532,100, nm mOl< than the total P"' amonnt ~f the i~e and accrued iJ.I<' total principal amount of the Bonds, and must be accompanied by a certified or cashier's che~ or a Financial Surety the amount of $71,500, payable to the order of the Administrator/Clerk of the City. Award of tfle Bonds will be o~ the True I~terest Cost (TIC). I I Financial Advisor to the Issuer: I, i 45 South 7tb Stre~t I Suite 2500 I Mjnneapolis,M~ 55 I 612-851-5900 I i i I i .SECURITIES I \1 I I I I I I I I I I I I I '" I I I I I I I I I I I I I I I I I I I I I I I TABLE OF CONTENTS i Page I Summary of Offering.......................................... .............. ........ .................................................. ..... ......... ......1...... 2 Principal City Officials........................... ........................... ......... ........................................ ............... ..... ..... ...,......3 Notice of Sale... ....................................................................................... ......... ...................................... ...............4 Authority and Purpose........ .................................................... ............................. ........................................ .......... 9 Security and Estimated Sources and Uses of Funds.......................................................... ..............................\...... 9 Continuing Disclosure...................................................... ..... ........... ................. .............................. ..... ......... ..\...... 9 Description of Bonds...................................... ........... ........................................................................ ............ ..,....10 Official Statement........................................................................................................................ ................ ....... .12 Future Financing............ ................................................................................................ ...................... ............... .12 Bond Rating/Insurance ... ............................................................................................................ ..................... [...12 Litigation................. .............................. .................... ........................ ........................ ......................................r ..12 i Certification...... ............................................................................................................................... ................;.. .12 Legality.................................................................................................................................................. ..... ....... ..12 Financial Advisor ........................ ................................................................................................................... .;...12 Tax Exemption .. ................................................ .............................................................................................. ~.. .13 I General Information ........................................................................................................................................~.. .14 I I Minnesota Valuations; Property Tax Classifications ................... ................................... .................................1...20 Economic and Financial Information............................................................................. .....................................23 Summary of Debt and Debt Statistics ........ ................................ ..................................................................... .. 32 Proposal Form ................................................................................................................................................. ..33 Appendix A - Proposed Form of Legal Opinion Appendix B - Continuing Disclosure Certificate Appendix C - City's Financial Report AMOUNT- ISSUER - SALE DATE- OPENING - AWARD - TYPE OF ISS 12/01/06 12/01/07 12/01/08 $270,000 280,000 290,000 I SUMMARY OF OFFERING $3,575,000 GENERAL OBLIGATION WATER REVENUE BONDS, SERIES 2006A (Book-Entry Only) I $3,575,000. I City ofSt. Joseph, Minnesota (the "City"). Thursday, December 15,2005. I 11 :30 A.M., Central Time, sealed bids submitted or faxed to Nortbland Securities, Inc., 45 South 7th Street, Suite 2500, Minneapolis, Minnesota 55402, telepbone: (612) 851-5900 or (800) 851-2920, fax: (612) 851-5917 or electronically on PARITyrM I 7:00 P.M., Central Time, at the St. Joseph City Hall, 25 College Avenue North., St. Joseph, Minnesota 56374. General Obligation Water Revenue Bonds, Series 2oo6A (tbe "Bonds"). See Authority and Purpose as well as Security and Estimated Sources and Uses of Funds herein for additional information. I The Bonds are being issued pursuant to Minnesota Statutes, Section 444.075, as amended. Proceeds will be used to build a water treatment facility. The Bonds will be payable primarily from net revenues of the water system. The full faith and credit of the City is pledged to payment of the Bonds. In the event of a deficiency in the debt service account established for tbis issue, the City bas validly obligated itself to levy unlimited ad valorem taxes upon all of the taxable property within the City to pay principal of and interest on the Bonds. See Authority and Purpose as well Security and Estimated Sources and Uses of Funds herein for additional information. I I January 1,2006. June 1, 2006, and semiannually thereafter on December 1 and June 1 to registered owners of the Bonds appearing of record in the bond register as of the close of business on the fifteenth (15" day (whether or not a business day) of the immediately preceding month. I 12/01/09 12/01/10 $300,000 310,000 I $320,000 335,000 $345,000 360,000 12/01/15 12/01/16 $375,000 390,000 12/01/11 12/01/12 12/01/13 12/01/14 At the option of the Issuer, Bonds maturing on December 1, 2015 and thereafter, shall be subject to prior redemption on December 1, 2014 and any date thereafter, at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturity and tbe principal amounts within each maturity to be redeemed shall be determined by the Issuer and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. I I Bonds will be issued as fully registered and, when issued, will be registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York, to which principal and interest payments will be made. Individual purchases will be made in book-entry form only, in the principal amount of $5,000 or any whole multiple thereof. Purchasers will not receive physical delivery of Bonds. I Northland Trust Services, Inc., Minneapolis, Minnesota. Sealed or electronic proposals. Good faith deposit in the amount of $71,500 at a price of not less tban $3,532,100, not more than the total par amount of the issue and accrued interest. See Notice of Sale herein for additional information. I NOT Private Activity Bonds - The Bonds are not "private activity bonds" as defined in Section 141 of the Internal Revenue Code of 1986, as amended (the Code). I Oualified Tax-Exempt Obli\!ations - The Issuer will designate these Bonds "qualified tax-exempt obligations" for purposes of Section 26S(b )(3) of the Code. Briggs and Morgan, Professional Association, St. Paul and Minneapolis, Minnesota (the "Bond Counsel"). I As of the date of this Official Statement, the City bas a general obligation bond rating of Baal from Moody's Investors Service. The City will apply for a rating on this issue. In addition, if the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefore, at the option of the Underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the Underwriter. I Within forty days after award, subject to approving legal opinion. Judy Weyrens, City Administrator/Clerk, City of St. Joseph, (320) 363-7201. Monte Eastvold, Vice President, Northland Securities, (612) 851-5900 or (BOO) 851-2920. I -2- I I I I ,I ,I I I I I I I I I I I I I I I CITY OF ST. JOSEPH PRINCIPAL CITY OFFICIALS Elected Officials City Council Name Position Richard Carlbom Mayor Alan Rassier Council Member Ross Rieke Council Member Renee Symanietz Council Member Dale Wick Council Member Primary Contacts Judy Weyrens Administrator/Clerk Thomas G. Jovanovich - Rajkowski Hansmeier Ltd. Consulting Attorney Joe Bettendorf - Short Elliot Hendrickson & Associates Engineer Bond Counsel Briggs and Morgan, Profes.sional Association St. Paul and Minneapolis, Minnesota Financial Advisor Northland Securities, Inc. Minneapolis, Minnesota -3- ~ Term Elpires 01/01/07 01/01109 01/0~/07 I I I 01/0~/09 ! 01/0]/07 NOTICE OF SALE $3,575,000 GENERAL OBLIGATION WATER REVENUE BONDS, SERIES 2oo6A CITY OF ST. JOSEPH (STEARNS COUNTY), MINNESOTA (Book-Entry Only) NOTICE I HEREBY GIVEN that these bonds will be offered for sale according to the following terms: TIME AN PLACE: Proposals will be opened by the City Administrator, or designee, on Thursday, December 15, 2005, at 11:30 AM., Central Time, at the offices of Northland Securities, Inc., 45 South Seventh Street, Suite 2500, Minneapolis, Minnesota 55402. Consideration of the proposals for award of the sale will be by the City Council at its meeting at the City Offices beginning Thursday, December 15, 2005 at 7:00 P.M. SUBMISS ON OF PROPOSALS: Proposals may be: a) submitted to the office of Northland Securities, Inc., b) faxed to Northland Securities, Inc. at (612) 851-5917, c) for proposals submitted prior to the sale, the final price and coupon rates may be submitted to Northland Securities, Inc. by telephone at (612) 851-5900, or d) be submitted electronically. Notice is hereby given that electronic proposals will be received via PARITYâ„¢, in the manner described below, until 11:30 AM., local time on December 15, 2005. Bids may be submitted electronically via PARITYâ„¢ pursuant to this Notice until 11:30 AM., local time, but no bid will be received after the time for receiving bids specified above. To the extent any instructions or directions set forth in P ARITYâ„¢ conflict with this Notice, the terms of this Notice shall control. For further information about P ARITYâ„¢, potential bidders may contact Northland Securities, Inc. or i-deal@ at 1359 Broadway, 2nd floor, New York, NY 10018, telephone (212) 849-5021. Neither the Issuer nor Northland Securities, Inc. assumes any liability if there is a malfunction of P ARITYâ„¢. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the proposal is submitted. BOOK-E RY SYSTEM: The bonds will be issued by means of a book-entry system with no physical distribution of bond certificates made to the public. The bonds will be issued in fully registered form and one bond certificate, representing the aggregate principal amount of the bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the bonds. -4- I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Individual purchases of the bonds may be made in the principal amount of $5,000 or any multiple thereof of a single ~tnaturity through book entries made on the books and records of DT4 and its participants. Principal and interest are payable by the Issuerithrough Northland Trust Services, Inc., Minneapolis, Minnesota (the "Paying AgentlRegistrar"), to DTC, or its nominee as registered owner of the bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of btneficial owners. The successful proposal maker, as a condition of de ivery of the bonds, will be required to deposit the bond certificates with DTC. The Issuer will pay reasonable and customary charges for the services of the Paying Agent/Registrar. DATE OF ORIGINAL ISSUE OF BONDS: January 1,2006. AUTHORITY/PURPOSE: I I The Bonds are being issued pursuant to Minnesota ftatutes, Chapters 444 and 475, as amended. Proceeds will be used to! provide monies for the construction of a water treatment facility. INTEREST PAYMENTS: June 1, 2006, and semiannually thereafter on December 1 and June 1 to registered owners of the bonds appearing of record in tpe bond register as of the close of business on the fifteenth day (wqether or not a business day) of the immediately preceding month. I December 1, inclusive, in each of the years and amounts as f~llOWS: I MATURITIES: Year Amount Year Amount 2006 $270,000 2012 $335,000 2007 280,000 2013 345,000 2008 290,000 2014 360,000 2009 300,000 2015 375,~00 2010 310,000 2016 390, 00 2011 320,000 i I INTEREST RATES: -5- REDEMPT ON: Bonds are subject to redemption and prepayment at the option of the Issuer on December 1,2014 (2015 and 2016 maturities), and on any date thereafter at par. Redemption may be in whole or in part. If redemption is in part, the maturity and the principal amounts within each maturity to be redeemed shall be determined by the Issuer and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. CUSIP NU BERS: If the bonds qualify for assignment of CUSIP numbers such numbers will be printed on the bonds, but neither the failure to print such numbers on any bond nor any error with respect thereto shall constitute cause for a failure or refusal by the successful bidder thereof to accept delivery of and pay for the bonds in accordance with terms of the purchase contract. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the successful bidder. DELIVER Within forty days after award subject to approving legal opinion by Briggs and Morgan, Professional Association, Bond Counsel. Legal opinion will be paid by the Issuer and delivery will be anywhere in the continental United States without cost to the successful bidder at DTC. Proposals of not less than $3,532,100 (98.80%) and accrued interest on the principal sum of $3,575,000 from date of original issue of the Bonds to date of delivery must be filed with the undersigned prior to the time of sale. Further, the total dollar bid shall not exceed the par amount of the bond issue. Proposals must be unconditional except as to legality. A certified or cashier's check (the "Deposit") in the amount of $71,500, payable to the order of the City Administrator of the Issuer, or a Financial Surety Bond complying with the provisions below, must accompany each proposal, to be forfeited as liquidated damages if proposal maker fails to comply with accepted proposal. Proposals for the bonds should be delivered to Northland Securities, Inc. and addressed to: TYPE OF ROPOSAL: Judy Weyrens, Administrator City of St. Joseph 25 College Avenue North St. Joseph, Minnesota 56374 If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the Issuer. Such bond must be submitted to Northland Securities, Inc. prior to the opening of the proposals. The Financial Surety Bond must identify each proposal maker whose Deposit is guaranteed by such Financial Surety Bond. If the bonds are awarded to a proposal maker using a Financial Surety Bond, then that successful bidder is required to submit its Deposit to Northland Securities, Inc. in the form of a certified or cashier's check or wire transfer as instructed by Northland Securities, Inc. not later than 3:30 P.M., Central Time, on the next business day following the award. -6- I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I ,I I I I If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the Issuer to satisfy the Deposit requ~rement. The Issuer will deposit the check of the successful bid~er, the amount of which will be deducted at settlement and no interest will accrue to the successful bidder. i AWARD: In the event the successful bidder fails to comply with the accepted proposal, said amount will be retained by the Issuer. No proposal can be withdrawn after the time set for receiving proposal's unless the meeting of the Issuer scheduled for award of the l?onds is adjourned, recessed, or continued to another date without award of the bonds having been made. The Bonds will be awarded on the basis of the lowest intere~t rate to be determined on a true interest cost (TIC) basis. The iIssuer's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. In the event of a tie,' the sale of the Bonds will be awarded by lot. The Issuer will reserve the right to: (i) waive non-substantive informalities of any propos~l or of matters relating to the receipt of proposals and award of th~ Bonds, (ii) reject all proposals without cause, and (Hi) reject any proposal which the Issuer determines to have failed to comply with t~e terms herein. i INFORMATION FROM SUCCESSFUL BIDDER: The successful bidder will be required to provide, in a timely manner, certain information relating to the initial offering price of the bonds necessary to compute the yield on the bonds pui~uant to the provisions of the Internal Revenue Code of 1986, as ame?ded. i I The Official Statement, when further supplemented by an a~dendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. OFFICIAL STATEMENT By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefore, the City agrees that, no m9re than seven business days. after the date. of such award, it shall!provide without cost to the senior managing underwriter of the synqicate to which the Bonds are awarded copies of the Official Statement and the addendum or addenda. CONTINUING DISCLOSURE: The Issuer will covenant in the resolution awarding the sal~ of the bonds and in a Continuing Disclosure Undertaking to protvide, or cause to be provided, annual financial information, including audited financial statements of the Issuer, and notices of certain tnaterial events, as required by SEC Rule 15c2-12. I BANK QUALIFICATION: The Issuer will designate the bonds as qualified tax~exempt obligations for purposes of Section 265(b )(3) of the iInternal Revenue Code of 1986, as amended. -7- BOND INS RANCE AT UNDER TER'S OPTION: If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the successful bidder, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the successful bidder of the Bonds. Any increase in the costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the successful bidder, except that, if the Issuer has requested and received a rating on the Bonds from a rating agency, the Issuer will pay that rating fee. Any other rating agency fees shall be the responsibility of the successful bidder. Failure of the municipal bond insurer to issue the policy after the Bonds have been awarded to the successful bidder shall not constitute cause for failure or refusal by the successful bidder to accept delivery on the Bonds. The Issuer eserves the right to reject any and all proposals, to waive informalities and to adjourn the sale. Dated: Nov mber 29, 2005 BY ORDER OF THE ST. JOSEPH CITY COUNCIL /s/ Judy Weyrens Administrator Additional nformation may be obtained from: Northland ecurities, Inc. 45 South S venth Street . Suite 2500 Minneapoli ,Minnesota 55402 Telephone 0.: (612) 851-5900 -8- I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I AUTHORITY AND PURPOSE The Bonds are being issued pursuant to Minnesota Statutes, Section 444.075, as amended. Proceeds will, be used to build a water treatment facility. SECURITY AND ESTIMATED SOURCES AND USES OF FUNDS Security At closing Bond Counsel will render an opinion that the Bonds are valid and binding general obligations of the City of St. Joseph, Minnesota. Bonds will be payable from net revenues of the water system and additionally secured by unlimited ad valorem property taxes. The full faith and credit of the City is pledged to payment of the Bonds. In the event of a deficiency in the debt service account established for this issue, the City haS validly obligated itself to levy unlimited ad valorem taxes upon all of the taxable property within the tit)' to pay principal of and interest on the Bonds. Estimated Sources and Uses of Funds Following are the expected sources and uses of funds in connection with the issuance of the Bonds. Sources of Funds Par Amount of Bonds $ 3.575.000 Uses of Funds Deposit to Project Construction Fund Costs of Issuance and Underwriter's Discount Deposit to Debt Service Fund Total Uses of Funds: $ 3,505,000 70,020 ( 20) $ 3.575.000 CONTINUING DISCLOSURE In order to assist the Underwriter(s) in complying with SEC Rule 15c2-12 (the "Rule"), pursuant to th~ Award Resolution and a Continuing Disclosure Undertaking (the "Certificate") to be executed on behalf of the iCity on or before Bond Closing, the City has and will covenant for the benefit of holders of the Obligations to iprovide certain financial information and operating data relating to the City to certain information repositories annually, and to provide notices of the occurrence of certain events enumerated in the Rule to certain information repositories or the Municipal Securities Rulemaking Board and to any state information depository. The specific nature of the Certificate, as well as the information to be contained in the annual report or the notices of ~aterial events is set forth in the Continuing Disclosure Undertaking in substantially the form attached h~reto as Appendix B. The City has never failed to comply in all material respects with any previous undertakings under the Rule to provide annual reports or notices of material events. A failure by the City to comply with the Certificate will not constitute an event of default on the Obligations (although holders will have an enfJrceable right to specific performance). Nevertheless, such a failure must be reported in accordance with the ~ule and must be considered by any broker, dealer or municipal securities dealer before recommending the purchase or sale of the Obligations in the secondary market. Consequently, such a failure may adversely aftect the transferability and liquidity of the Obligations and their market price. The Issuer will covenant in the resolution awarding the sale of the Obligations and in a Continuing Dildosure Undertaking to provide, or cause to be provided, annual financial information, including audited ~tnancial statements of the Issuer, and notices of certain material events, as required by SEC Rule 15c2-12. Plt1ase see Appendix B - Continuing Disclosure Undertaking herein for additional information. . -9- DESCRIPTION OF BONDS Details of ertain Terms The Bonds will be dated, as originally issued, as of January 1, 2006, and will be issued as fully registered bonds in the den minations of $5,000 or any integral multiple thereof. Interest on the Bonds will be payable semiannual y on each June 1 and December 1, commencing June 1, 2006. The Bonds when issued, will be registered i the name of Cede & Co. (the "Registered Holder"), as nominee of The Depository Trust Company, New York, New York ("DTC"), the initial custodian for the Bonds, to which principal and interest payments on the Bonds ill be made so long as Cede & Co. is the Registered Holder of the Bonds. See "Book-Entry System" in Descrip ion of Bonds herein for additional information. So long as the Book-Entry Only System is used, individual urchases of the Bonds will be made in book-entry form only, in the principal amount of $5,000 or any integral m Itiple thereof ("Authorized Denominations"). Individual purchasers ("Beneficial Owners") of the Bonds will not receive physical delivery of bond certificates, and registration, exchange, transfer, tender and redemption of the Prior Bonds with respect to Beneficial Owners shall be governed by the Book-Entry Only System. So long as the Book-Entry Only System is used, payments from Cede & Co., as the Record Holder, to the Beneficial Owners shall be governed by the Book-Entry Only System. If the Book-Entry Only System is discontinu d, the principal of and premium, if any, on the Bonds will be payable upon presentation and surrender at the offic s ofthe Paying Agent and Bond Registrar or a duly appointed successor. Interest on the Bonds will be paid by ch ck or draft mailed by the Bond Registrar to the registered holders thereof as such appear on the registration books maintained by the Bond Registrar as of the close of business on the fifteenth day (whether or not a busin ss day) of the calendar month preceding each interest payment date (the "Record Date"). Registrati n, Transfer and Exchange So long as the Book-Entry Only System is used, payments from Cede & Co., as the Record Holder, to the Beneficial Owners shall be governed by the Book-Entry Only System. If the Book-Entry Only System is discontinu d, the Bonds may be transferred upon surrender of the Bonds at the principal office of the Bond Registrar, uly endorsed for transfer or accompanied by an assignment duly executed by the registered owner or his or her ttorney duly authorized in writing. The Bonds, upon surrender thereof at the principal office of the Bond Regi trar may also be exchanged for other Bonds of the same series, of any authorized denominations having the ame form, terms, interest rates and maturities as the Bonds being exchanged. The Bond Registrar will require the payment by the Bondholder requesting such exchange or transfer of any tax or governmental charge required to be paid with respect to such exchange or transfer. The Bond Registrar is not required to (i) issue, transfer or exchange any Bond during a period beginning at the opening of business fifteen days before any selection 0 Bonds of a particular stated maturity for redemption in accordance with the provisions of the Bond Indenture nd ending on the day of the first mailing of the relevant notice of redemption or (ii) to transfer any Bond or po ion thereof selected for redemption. Optional edemption Bonds hav ng stated maturities on or after December 1, 2015 are subject to optional redemption, in whole or in part, on D cember 1, 2014, and on any date thereafter at a price of par, plus accrued interest. If redemption is in part, the turities and the principal amounts within each maturity to be redeemed shall be determined by the City and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepa d shall be chosen by lot by the Bond Registrar. -10- I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Book-Entry System The Depository Trust Company ("DTC"), New York, New York, will act as securities depository I for the Obligations. Upon issuance of the Obligations, one fully registered Obligation will be registered in the ~ame of Cede & Co., as nominee for DTC, for each maturity of the Obligations as set forth on the cover page her~of, each in the aggregate principal amount of such maturity. So long as Cede &r. Co. is the registered owne~ of the Obligations, references herein to the holders of the Obligations or registered owners of the Obligaticjns shall mean Cede & Co. and shall not mean the Beneficial Owners of the Obligations. DTC is a limited purpose trust company organized under the laws of the State of New York, a memb4r of the Federal Reserve System, a "clearing corporation" within the meaning of the New York Uniform Co~mercial Code and a "clearing agency" registered pursuant to the provisions of Section 17 A of the Securities Elx-change Act of 1934, as amended. ' DTC was created to hold securities of its participants (the "DTC Participants") and to facilitate the clear'l-nce and settlement of securities transactions among DTC Participants in such securities through electronic bopk-entry changes in accounts of the DTC Participants, thereby eliminating the need for physical movement of securities certificates. DTC Participants include securities brokers and dealers, banks, trust companies, idearing corporations, and certain other organizations, some of whom (and/or their representatives) own DTC. Alccess to the DTC system is also available to others such as banks, brokers, dealers, and trust companies that clearlthrough or maintain a custodial relationship with DTC Participants, either directly or indirectly (the 'flndirect Participants"). ' The Interest of each of the Beneficial Owners of the Obligations will be recorded through the records of a DTC Participant or Indirect Participant. Each DTC Participant will receive a credit balance on the records of DTC. Individual purchases will be made in the denomination of $5,000 or any whole multiple thereof. Beneficial owners of Obligations will receive a written confirmation of their purchases providing details of the Ob'igations acquired. Beneficial owners of Obligations will not receive certificates representing their ownership interest in the Obligations, except as specifically provided below. I Transfers of beneficial ownership interest in the Obligations will be accomplished by book entries made py DTC and, in turn, by the DTC Participants who act on behalf of the Indirect Participants and the Beneficial Owners of Obligations. For every transfer and exchange of beneficial ownership of Obligations, the beneficial owne~ may be charged a sum sufficient to cover any tax, fee or other governmental charge that may be imposed in I relation thereto. I The City will make payments of principal and interest on the Bonds to DTC or its nominee, Cede &1 Co., as registered owner of the Bonds. Upon receipt of moneys, DTC's current practice is to immediately credit the accounts of the DTC Participants in accordance with their respective holdings shown on the records ~f DTC. Payments by DTC Participants and Indirect Participants to Beneficial Owners will be governed by standing instructions and c~stomary practices such as those which are now the case for municipal securities held illbearer form or registered in "street name" for the accounts of customers and will be the responsibility of suph DTC Participants or Indirect Participants and not the responsibility of DTC or the Issuer, subject to any statutory and regulatory requirements as may be in effect from time to time. (Remainder of page left intentionally blank.) -11- OFFICIAL STATEMENT No Final fficial Statement will be prepared. The Issuer will provide the successful Underwriter with an addendum t at together with this Preliminary Official Statement will be deemed the Final Official Statement by the Issuer. FUTURE FINANCING The City do s not anticipate the need to finance any capital improvements with the issuance of general obligation bonds withi the next three months. BOND RATING/INSURANCE As of the d te of this Official Statement, the City has a general obligation bond rating of Baal from Moody's Investors Se ice. The City will apply for a rating on this issue. In addition, if the Bonds qualify for issuance of any policy f municipal bond insurance or commitment therefore, at the option of the Underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the Underw iter. LITIGATION As of Octo er 24,2005, the City Attorney, Thomas G. Jovanovich of Rajkowski Hansmeier Ltd., indicated that no litigatio is pending or threatened that would jeopardize the creditworthiness of the City. Claims or other actions in w ich the City is a defendant are covered by insurance or of insignificant amounts. CERTIFICATION - The City w'll furnish a statement to the effect that this Official Statement to the best of their knowledge and belief, as 0 the date of sale and the date of delivery, is true and correct in all material respects, and does not contain any untrue statements of a material fact or omit to state a material fact necessary in order to make the statements ade therein, in light of the circumstances under which they were made, not misleading. LEGALITY Legal matte s incident to the authorization and issuance of the Bonds are subject to the approving opinion of Bond Coun el as to validity and tax exemption. A copy of such opinion will be available at the time of the delivery of t e Bonds. See Appendix A - Legal Opinion. Bond Coun el has not participated in the preparation of this Official Statement and is not passing upon its accuracy, c pleteness or sufficiency. Bond Counsel has not examined, nor attempted to examine, or verify, any of the finaI1 ial or statistical statements or data contained in this Official Statement, and will express no opinion with respect thereto. FINANCIAL ADVISOR The Issuer as retained Northland Securities, Inc. as financial advisor (the "financial Advisor") in connection with the iss ance of the Bonds. In preparing the Official Statement, the Financial Advisor has relied upon government I officials, and other sources who have access to relevant data to provide accurate information for the Official tatement, and the Financial Advisor has not been engaged, nor has it undertaken, to independently verify the a curacy of such information. The Financial Advisor is not a public accounting firm and has not been engaged by the Issuer to compile, review, examine or audit any information in the Official Statement in accordance ith accounting standards. Pursuant to Rule G-23 of the Municipal Securities Rulemaking Board, the Issuer rese es the right to invite the Financial Advisor to participate in the underwriting of the Bonds. If any entity or co pany associated with the Financial Advisor submits a competitive bid, it shall fax said bid to the Issuer [Fax o. 320-363-0342] at least fifteen (15) minutes prior to the deadline otherwise established for the receipt of su h a bid. -12- I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I TAX EXEMPTION General In the opinion of Bond Counsel, under federal and Minnesota laws, regulations, rulings and decisions in trffect on the date of issuance of the Bonds, interest on the Bonds is not includable in gross income for federal income tax purposes or in taxable net income of individuals, estates and trusts for Minnesota income tax purposes. I Interest on the Bonds is includable in taxable income of corporations and financial institutions for purpose~ of the Minnesota franchise tax. Certain provisions of the Internal Revenue Code of 1986, as amended (the 'fCode''), however, impose continuing requirements that must be met after the issuance of the Bonds in order for: interest thereon to be and remain not includable in federal gross income and in Minnesota taxable net income. Noncompliance with such requirements by the Issuer may cause the interest on the Bonds to be includable in gross income for purposes of federal income taxation and in taxable net income for purposes of Minnesota income taxation, retroactive to the date of issuance of the Bonds, irrespective in some cases of the date ~n which such noncompliance is ascertained. No provision has been made for redemption of or for an increas~ in the interest rate on the Bonds in the event that interest on the Bonds becomes includable in federal gross in~ome or Minnesota taxable income. . Interest on the Bonds is not an item of tax preference includable in alternative minimum taxable incpme for purposes of the federal alternative minimum tax applicable to all taxpayers or the Minnesota alternative niinimum tax applicable to individuals, estates and trusts, but is includable in adjusted current earnings in determiping the federal alternative minimum taxable income of corporations for purposes of the federal alternative minimum tax. Interest on the Bonds may be includable in the income of a foreign corporation for purposes of the branc~ profits tax imposed by Section 884 of the Code and is includable in the net investment income of foreign iIlsurance companies for purposes of Section 842(b) of the Code. In the case of an insurance company subject tq the tax imposed by Section 831 of the Code, the amount which otherwise would be taken into account as losses incurred under Section 832(b)(5) of the Code must be reduced by an amount equal to fifteen percent of the intere$t on the Bonds that is received or accrued during the taxable year. Section 86 of the Code requires recipients of certain Social Security and railroad retirement benefits to take into account, in determining the taxability of such benefits, receipts or accruals of interest on the Bonds. Passive Investment Income of S Corporations I Passive investment income, including interest on the Bonds, may be subject to federal income taxatio~ under Section 1375 of the Code for a Subchapter S corporation that has Subchapter C earnings and profits at t)1e close of the taxable year if greater than twenty-five percent of the gross receipts of such Subchapter S corporation is passive investment income. Section 265 of the Code denies a deduction for interest on indebtedness incurred or continued to purchase or carry the Bonds or, in the case of a financial institution, that portion of the holder's interest expense allocated to interest on the Bonds, except with respect to certain financial institutions (w~thin the meaning of Section 265(b) of the Code). The above is not a comprehensive list of all federal tax consequences that may arise from the receiptofl interest on the Bonds. The receipt of interest on the Bonds may otherwise affect the federal or State of Minnesotai income tax liability of the recipient based on the particular taxes to which the recipient is subject and the particular tax status of other items or deductions. Bond Counsel expresses no opinion regarding any such consequences. All prospective purchasers of the Bonds are advised to consult their own tax advisors as to the tax consequences of, or tax considerations for, purchasing or holding the Bonds. i I I I i The Issuer will designate the Bonds as "qualified tax-exempt obligations" for purposes of Section 265(~)(3) of the Code relating to the ability of financial institutions to deduct from income for federal income tax Ptltrposes, interest expense that is allocable to carrying and acquiring tax-exempt obligations. "Qualified tax+exempt obligations" are treated as acquired by a financial institution before August 8, 1986. Interest allocable Ito such obligations remains subject to the 20% disallowance under prior law. Qualified Tax-Exempt Obligations -13- CITY OF ST. JOSEPH f o",;$l, , I ,,_ k~ "~0",,.:.M:;~,,"<< <t% <4r~",{Ift ;~'~t.r.f:OS,:Ph, Minnesota , ~AiGreat Good Place ~ - ;<;~'" ') GENERAL INFORMATION Location! ccess!Transportation St. Joseph, situated in Stearns County, is located in the central portion of Minnesota. The City lies approximately eight miles west of St. Cloud and 70 miles northwest of the Minneapolis-St. Paul Metropolitan Area. Access is provided v a County Roads 2 and 75. In addition, Interstate Highway 94 lies just one mile west of the City, U.S. Highway 1 lies ten miles east of the City, and State Highways 15 and 23 lie eight and five miles south of the City, resp ctively. Principal truck lines serving the City include Scherer & Sons Trucking and Anderson Trucking. ere are approximately thirty-five miles of paved streets within the City's corporate limits. Tax Base For taxes ollectable in 2005, the tax breakdown is 59.78% residential homestead (non-agriculture), 1.04% agricultura , 25.01 % commercial & industrial, .39% public utility, 11.92 non-homestead residential, .38% other, and 1.48% ersonal property. Area 2,135 Acre (3.3 Squar Miles) Populatio 1970 Cen us 1980 Cen us 1990 Cen us 2000 Census 2005 Estimate. 1,786 2,994 3,367 4,681 5,438 Municipal Enterprise Services The Wate Utilit has approximately 1,350 connections served by a 5oo,000-gallon elevated storage facility along with three municipal wells that have the capacity to pump 750 gallons per minute or 1,080,000 gallons per day. In ad ition, the City also has a reconstructed (1996) water filtration plant. The City is in the process of designing second water filtration plant that will double the treatment capacity. Average demand is 380,000 gallons pe day while peak demand reaches 900,000 gallons per day. Total tap water hardness is 20 parts per million. The 2004 audited operating revenues were $275,567 with the average charge per year per household and commercia at approximately $204. The Sanit r Sewer Utilit has approximately 1,400 connections served by a 13,000,000 gallon per day wastewate treatment facility along with five lift stations. The City became part of the St. Cloud Interceptor System in 986 and all wastewater is pumped to St. Cloud. Average demand is 10,500,000 gallons per day while peak dema d reaches 12,000,000 gallons per day. The 2004 audited operating revenues were $308,754 with the average charge per year per connection at approxima ely $220. * Source: M State Demographer. -14- I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Refuse Sanitation System. The City contracts privately for its waste management system, providing weelUy pick- up to all City residents. The 2004 audited operating revenues were $233,365 with net income before operating transfers of $48,754. ! Other Municipal Services Fire and RescuelEmergency Department. The City currently has a 29-member volunteer fire and rescue/emergency department consisting of two various size pumper-ladder trucks, two tankers, one grass! rig, one snowmobile with rescue sled, one emergency/rescue vehicle as well as other miscellaneous fire fighting and rescue equipment. i Police Department. The City operates its own police department providing 24-hour coverage. Staff incl~des one chief of police, one sergeant, six full-time officers and four part-time, along with six reserve members. the City leases three fully equipped patrol cars rotated on a three-year basis, all fully computerized, as well as other miscellaneous equipment. The Steams County Sheriff s Department provides all dispatching services. In addition, the City also provides mutual aid to the cities of Waite Park and Sartell. Park and Recreational Facilities. The City currently operates six municipal parks encompassing approxi~ately 75 acres. Facilities include two tot lots; two baseball/softball fields; sheltered picnic areas with a fireplace; !walking paths; wildlife areas; a camping area with ten electrical hookup sites; and general playground equip~ent. In addition, the City provides summer recreation programs for children of all ages with varied activit,es. The combination of these parks and facilities provides a complete park and recreation system throughout the Gity. City Government St. Joseph, organized on January 17, 1890, is a Minnesota Statutory City with an 'Optional Plan A' form of government. It has a mayor elected at large for a two-year term and four council members also elected at ~arge for four-year terms. The professional staff is appointed and consists of an administrator/clerk, consulting *torney, and engineer. In addition, the City has hired a consulting firm to coordinate the activities of the EDA. I , Comprehensive Plan The City adopted a new Comprehensive Plan in December 2002. The Plan illustrates the following areas: community characteristics and settings; trends and assumptions; land use; housing; transportation; public,utilities [wastewater (sewer) and water]; municipal buildings and public services; park and recreation; economic development; and implementation. The Plan includes Land Use Planning Goals and objectives including social, economic and transportation issues, as well as Projected Growth Areas outlining desired growth and s~atistical demographics. In addition, the City achieved Star City status that includes short-term as well as long-ter~ goals. As a result, St. Joseph formed an Economic Development Authority and hired a full-time Economic Deve~opment Director. Further, the City and Township of St. Joseph have sign~d and adopted a joint merger/consQlidation agreement that will consolidate the majority of St. Joseph Township with the City of St. Joseph. 'Ijhe plan identifies annexation areas in 5, 10, 15 and 20-year increments. Employee Pension Programs ! The City employs twenty-eight people; sixteen full-time, five part-time, and seven seasonal part-tirlte. The I pension plan currently covers twenty-two of the City's employees as of December 31,2004. i The City participates in contributory pension plans through the Public Employees Retirement Asst>ciation (PERA) under Minnesota Statutes, Chapters, 353 and 356, which covers all full-time and certain part-time employees. PERA administers the Public Employees Retirement Fund (PERF) and the Public Employees Police and Fire Fund (PEPFF), which are cost sharing, multiple-employer retirement plans. Benefits are establ~shed by State Statute, and vest after three years of credited service. State Statute requires the City to fund curren~ service pension cost as it accrues. Defined retirement benefits are based on a member's highest average salary I for any five successive years of allowable service, age, and years of credit at termination of service. I -15- City contri utions to PERF and PEPFF for the past ten years have been as follows: Amount Year Amount $49,781 1999 $39,581 49,063 1998 38,774 47,245 1997 35,186 43,444 1996 32,947 41,862 1995 30,826 Volunteer firefighters of the City are eligible for pension benefits through membership in the St. Joseph Fire Relief Association organized under Minnesota Statutes, Chapter 69, and administered by a separate Bard elected by the membership. This plan is funded by state aids as well as contributions from the City of St. oseph, St. Joseph Township and St. Wendell Township. The City is obligated to contribute to the Fund accor ing to a formula that compares growth in the estimated pension liability to the annual estimated state aid and int rest earnings of the pension fund. State statute requires this plan to fund current service cost as it accrues and prior service cost amortized over a period of ten years. Labor For e Data Comparativ average labor force and unemployment rate figures for 2005 (through October) and year-end 2004 from the M.nnesota Department of Economic Security, Research and Statistics Office, are listed below. Figures are not seas nally adjusted and numbers of people are estimated by place of residence. Stearns Co nty St. Cloud SA Minnesota October 2005 Civilian Unemployment Labor Force Rate 81,973 4.3% 104,439 4.4 2,957,765 4.0 2004 Civilian Labor Force 81,871 104,379 2,951,862 Unemployment Rate 4.5% 4.7 4.7 Residentia Development There are a proximately 1,239 single-family homes and 232 multifamily units (127 structures) located within the City. In ad ition, there have been 47 single-family homes and 10 multifamily dwellings constructed within the past twelve months. The status of residential subdivisions constructed or planned within the past three years is as follows: Total Number of Remaining Subdivision Number of Lots/Units Lots/Units Name Lots/Units Completed Available Graceview hree 28 Under Construction N/A Liberty Poi t 71 20 51 Northland even 28 28 0 Northland ight 23 23 0 Northland eights 88 Under Construction N/A Pondview even 18 18 0 River's Ed e 852 Preliminary Plat N/A Phase I-Riv r's Edge 54 Under Construction N/A -16- I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Industrial Park(s) There is an approximately 165-acre industrial park located within the City with a capacity of 39 enterprises. Currently there are 31 enterprises occupying the park, the larger of which include DBL Labs Inc., W. Gohman Construction Co., Vie West Steel, MCO Lens Crafting, and Scherer & Sons Trucking. The City will be awarding bids to finish the utility improvement for the industrial park development. I I I The City is in the process of marketing the St. Joseph Industrial Park, which is privately owned. How~ver, the EDA is working with the owner to market and sell lots. The park is being developed with utilities i and tax increment financing is being offered to businesses that qualify. The City has seen considerable industrial growth and has been developing fourteen acres per year. The City only has ten acres remaining. Also, the City is in the process of developing a second industrial park. Commercial/Industrial Development Building construction and commercial/industrial growth completed within the past twelve months, as renorted by the City, is as follows: Name Description of Construction Product/Service Incubator Facility City Government Contractor Contractor Parts Supply Army Maintenance BTL Properties City of St. Joseph DM Partnership MN Home Improvements North Central Truck Accessories OMS/MAC Facility Maintenance Facility Building Building Facility , Maintenance Racility Building Permits Building permits issued for the past nine years and a portion of the current year is as follows: Commercial/ , , Industrial Residential Total Total I Number Number Number Permiti Year of Permits of Permits of Permits Valuation 2005 (as of 8/15/05) 23 229 252 $ 17,872,971 2004 21 237 258 15,152,470 2003 10 109 119 19,348,Q22 2002 6 67 73 11,344,~40 2001 17 119 136 7,416,~89 2000 5 64 69 8,718, '00 1999 4 62 66 3,872,735 1998 15 85 100 6,558,780 1997 6 35 41 5,697,300 1996 0 27 27 4,386,~75 Financial Institutions I I i Banking and financial services provided within the City include First State Bank of St. Joseph. Reporte~ deposits as of June 30, 2005, were $57,328,000 as obtained from the Federal Deposit Insurance Corporatio~ (FDIC) website. -17- Education Type V ocational!Technical Business College Beauty School State University Private College Private University Distance from St. ] osef)h 8 Mi},es 7 Miles 7 Miles 10 Miles o Miles 2 Miles I I I I I I I I I I I I I I I I I I I St. Joseph i served by Independent School District No. 742, St. Cloud. ISD No. 742 is headquartered in the City of S1. Clou , with portions of the District situated in four counties: Benton, Sherburne, Stearns, and Wright. The District inc udes the cities of S1. Cloud, Waite Park, S1. Joseph, Pleasant Lake, Clear Lake, and Clearwater as well as all r a portion of 18 townships. The District encompasses approximately 240 square miles and has an estimated p pulation of 87,174. The District operates eight elementary schools; two junior high schools, grades seven and e.ght; two senior high schools, grades nine through twelve; and an alternative learning center. Directly located wit in City limits is one elementary school, grades kindergarten through four, with an estimated enrollment f 370. Combined enrollment for the 2005/2006 school year is approximately 9,481. In addition, there is one parochial school located within the City, S1. Joseph Laboratory, which has grades kindergarte through six. Further, S1. Joseph Laboratory is accredited by the Minnesota Nonpublic School Accrediting Association. Post second ry education is available at the following schools: School S1. Cloud T chnical College S1. Cloud 13 siness College S1. Cloud 13 auty School S1. Cloud St te University College of 1. Benedict S1. John's U iversity Location S1. Cloud, Minnesota S1. Cloud, Minnesota S1. Cloud, Minnesota St. Cloud, Minnesota S1. Joseph, Minnesota Collegeville, Minnesota Major/Lea ing Employers The City h s 22 retail or commercial enterprises in the downtown area employing an estimated 158 people. Following a e the eleven-major/leading employers within the City as reported by the City: Commercial Product/Service Number of Employees1 College of S . Benedict DBL Labs I c.2 Convent of 1. Benedict W. Gohman Construction CO.2 Vic West St el2 M CO Lens rafting2 City of S1. J seph3 Scherer & S ns Trucking2 AccuServ La Playette ar & Restaurant S1. Joseph P rish School Private College Ophthalmic Lens Crafting Monastery Nonresidential Construction Fabricated Structural Metal Ophthalmic Lens Crafting City Government Trucking Services Data Processing Services Bar/RestauraIlt ChurchlPrivate EducatioIl 440 177 102 40 36 31 28 27 26 25 23 1 Includes full-t me, part-time, and seasonal employees. 2 Located withi the approximately 165-acre industrial park. 3 Constitutes si teen full-time, five part-time, and seven seasonal part-time employees. -18- I I I I I I I I I I I I I I I I I I I Largest Taxpayers Following are the ten largest taxpayers within the City as reported by Stearns County: Name St. Joe Development LLC Individual Xcel Energy First State Bank of St. Joseph Cloverdale Properties SKN St. Joseph's Assisted Living, Inc. Individual Individual Yaksich Properties, LLC 1 Before tax increment adjustment. Service Industrial Apartments Utility Commercial Apartments Commercial Apartments Apartments Industrial Commercial 2004/2005 Estimated Market Va/ue $2,471,500 3,127,000 1,700,400 1,451,400 1,973,500 1,233,100 1,639,500 1,563,700 994,100 714,800 (Remainder of page left blank intentionally) -19- 2004/2005 Net Tax Cavacitj( $48,680 39,087 33,833 28,278 24,669 23,912 20,494 19,547 19,132 13,546 Percent of Real Property to Net Tax Capacity ($2.247.1$9)1 2.17~ 1.74 1.51 i 1.26 1.10 1.06 0.91 0.87 0.85 0.60 MINNESOTA VALUATIONS: PROPERTY TAX CLASSIFICATIONS According 0 Minnesota Statutes, Chapter 273, all real property subject to taxation is to be appraised at maximum intervals 0 five years. All real property becoming taxable in any year is listed at its estimated market value on January 2 f that year. The estimated market value is the County Assessor's appraisal of the worth of the property. Indicated arket Value The Minne ota Department of Revenue conducts the Real Estate Sales Assessment Ratio Study to accomplish equalizatio of property valuation in the State of Minnesota and to determine the probable selling price of a property. e study is a three-year average of sale prices as related to the latest assessor's estimated market value. The ndicated market value is determined by dividing the estimated market value by the Sales Assessment Ratio for th city as determined by the Department of Revenue. Tax Cycle Minnesota ocal government ad valorem property taxes are extended and collected by the various counties within the state. T e process begins in the fall of every year with the certification, to the county auditor, of all local tax- ing district ' property tax levies. Local tax rates are calculated by dividing each taxing district's levy by its net tax capacit . One percentage point of local tax rate represents one dollar of tax per $100 net tax capacity. A list of taxes du is then prepared by the county auditor and turned over to the county treasurer on or before the first Monday in anuary. The county treasurer is responsible for collecting all property taxes within the county. Real estate tax statements are to be ailed out no later than March 31 and personal property tax statements no later than July 4. The due dates for p yment of real property taxes are one-half on or before May 15 and one-half on or before October 15. Personal pr perty taxes become due one-half on or before August 31 and one-half on or before November 15. Following ach settlement (January 25, June 19, and December 1 of each year), the county treasurer must redis- tribute pro erty tax revenues to the local taxing districts in proportion to their tax capacity ratios. Delinquent property ta es are penalized at various rates depending on the type of property and the length of delinquency. Prior to 19 0, taxes on homestead residential and agricultural property were reduced by a direct subsidy to the taxpayer. B ginning in 1990, the homestead credit has been eliminated. The state subsidy is now accomplished through loer class rates to homesteaded classifications of property and increased state aids paid directly to local taxing distr cts. This new system is intended to have generally the same impact as the former homestead credit system. Tax Levies for General Obligation Bonds (Minnesot Statutes, Section 475.61) The govern ng body of any municipality issuing general obligations shall, prior to delivery of the obligations, levy by res lution a direct general ad valorem tax upon all taxable property in the municipality to be spread upon the tax roll for each year of the term of the obligations. The tax levies for all years shall be specified and such that if coIl cted in full they, together with estimated collections of special assessments and other revenues pledged for the payment of said obligations, will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the obligations. Such resolution shall irrevocably appropriate the taxes so levied and any special assessments or other revenues so pledged to the municipality's debt servic fund or a special debt service fund or account created for the payment of one or more issues of obligations. -20- I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I The governing body may, at its discretion, at any time after the obligation have been authorized, adopt a resolution levying only a portion of such taxes, to be filed, assessed, extended, collected and re~tted as hereinafter provided, and the amount or amounts therein levied shall be credited against the tax requir~d to be levied prior to delivery of the obligations. i I The recording officer of the municipality shall file in the office of the county auditor of each county in w~ich any part of the municipality is located a certified copy of the resolution, together with full information regar~ing the obligations for which the tax is levied. No further action by the municipality is required to authorize the extension, assessment and collection of the tax, but the municipality's liability on the obligations is not limited thereto and its governing body shall levy and cause to be extended, assessed and collected any additional taxes found necessary for full payment of the principal and interest. The auditor shall annually assess and extelld upon the tax rolls the amount specified for such year in the resolution, unless the amount has been requced as authorized below or, if the municipality is located in more than one county, the. portion thereof that ~ears the same ratio to the whole amount as the tax capacity value of taxable property in that part of the mun~cipality located in his county bears to the tax capacity value of all taxable property in the municipality. I Tax levies so made and filed shall be irrevocable, except that if the governing body in any year makes an irrevocable appropriation to the debt service fund of moneys actually on hand or if there is on hand any excess amount in the debt service fund, the recording officer may certify to the county auditor the fact andi amount thereof and the auditor shall reduce by the amount so certified the amount otherwise to be included in the rolls next thereafter prepared. i All such taxes shall be collected and remitted to the municipality by the county treasurer as other t~xes are collected and remitted, and shall be used only for payment of the obligations on account of that levied or ito repay advances from other funds used for such payments, except that any surplus remaining in the debt serv~ce fund when the obligations and interest thereon are paid may be appropriated to any other general purpose by the municipality. Class Rate I I The factors ( class rates) for converting estimated market value to net tax capacity represent a basic elem~nt of the State's property tax relief system and are therefore subject to annual revisions by the State Legislature. . Refer to the following page for a partial summary of these factors. (Remainder of page left intentionally blank) -21- The followi g is a partial summary of these factors: I I Class Rate Schedule 20001 20011 20021 20031 20041 I Class 2001 2002 2003 2004 2005 1a R sidential Homestead Under $76,000 1.00% 1.00% 1.00% 1.00% 1.00% $ 6,001-$500,000 1.65 1.00 1.00 1.00 1.00 I o er $500,000 1.65 1.25 1.25 1.25 1.25 2a A i ultural Land & BuiIdin s H mestead: Under $115,000 .35 .55 N/A N/A N/A I $ 15,000-$600,000 Under 320 Acres .80 .55 N/A N/A N/A o er 320 Acres .80 .55 N/A N/A N/A o er $600,001 Under 320 Acres 1.20 1.00 N/A N/A N/A I o er 320 Acres 1.20 1.00 N/A N/A N/A A i ultural Homestead - House. Garage. One Acre: I Fi st $500,000 1.00 1.00 1.00 1.00 o er $500,000 1.25 1.25 1.25 1.25 Rem inder of Farm* - First $600,000 .55 .55 .55 .55 Over $600,000 1.00 1.00 1.00 1.00 2b Non Homestead A icultural Land* 1.20 1.20 1.00 1.00 1.00 I 3a 2.40 1.50 1.50 1.50 1.50 I 3.40 2.00 2.00 2.00 2.00 Rent I Housin Resi ential Non-Homestead: I 4bb(1) 1 nit First $500,000 1.00 1.00 1.00 1 nit Over $500,000 1.25 1.25 1.25 1 u it 1.00 .90 4d 1 t 3 units 1.00 N/A N/A I 2 0 3 units 1.00 .90 1.00 N/A N/A 4 0 more units 1.00 N/A 4a 40 more units (including private for-profit hospitals) 2.40 1.80 1.50 1.25 1.25 Cires of population < 5,000 - 4 or more units 2.15 1.80 I Po r or more units built after 6/30/01 1.25 4bb(2) Un er $76,000 1.20 1.00 1.00 1.00 1.00 $7 ,001-$500,000 1.65 1.00 1.00 1.00 1.00 Ov r $500,000 1.65 1.25 1.25 1.25 1.25 I 4b(4) 1.65 1.50 1.25 1.25 1.25 4c(1) Se sonal Recreational Residential t,a I N n-Commercial: Under $76,000* 1.20 1.00 1.00 1.00 1.00 $ 6,001-$500,000* 1.65 1.00 1.00 1.00 1.00 \ler $500,000* 1.65 1.25 1.25 1.25 1.25 1c C mmercial seasonal-residential recreationaI- I un er 250 days and includes homestead First $500,000 1.00 1.00 1.00 1.00 1.00 Over $500,000 1.00 1.00 1.00 1.00 1.00 I 4c(2) Q alifying golf courses Under $500,000 1.65 1.00 1.25 1.25 1.25 Over $500,000 1.65 1.25 1.25 1.25 1.25 I * Exempt from eferendum market value based taxes. I t Subject to the tate general property tax. a Note: For pu oses of the state general property tax only. the net tax capacity of non-commercial class 4c(1) seasonal recreational residential property has the following lass rate structure: First $76,000 0.40%, $76,001-$500,000 1.00% and over $500,000 1.25%. I -22- I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH ECONOMIC AND FINANCIAL INFORMATION Valuations Real Property Personal Property Less Tax Increment Deduction Total Valuation Estimated Market Value 2004/2005 $ 202,397,400 1,722,600 $ 204.120.000 Market Value after Sales Assessment Ratio Net Tax Capacity 2004/2005 $2,247,139 33,702 ( 82.015) $2.198.826 The Minnesota Department of Revenue conducts the Real Estate Sales Assessment Ratio Study to accomplish equalization of property valuations in the State and to determine the probable selling price of a proPttrty. The Study is a three-year average of sale prices as related to the latest assessor's market value. The lat~st Sales Assessment Ratio (2004) in S1. Joseph is 88.3% meaning the County Auditor's recorded real propertY market value of $202,397,400 is 88.3% of the probable resale market value. We have made the following comwutations in deriving the market value figure used in the "Summary of Debt and Debt Statistics." I $ 202,397,400 88.3% = $ 229,215,629 + 1. 722,600 = $ 230.938.229 Sales Assessment Ratios County Auditor's recorded real property market value. Latest Composite Ratio from the Real Estate Sales Assessment Ratio Study of the Minnesota Department of Revenue. Indicated market value of real property. Personal property. Indicated market value of real and personal property used in "Summary of Debt and Debt Statistics." Sales assessment ratios over the past ten years have been as follows: Year Ratio 2004 2003 2002 2001 2000 88.3% 84.1 78.5 86.1 89.7 Year 1999 1998 1997 1996 1995 -23- Ratio 90.2% 89.2 90.7 90.3 91.4 Valuation rends (Real and Personal Property) Valuation t ends over the past eight years have been as follows: Net Tax Capacity Levy earl Indicated Estimated Before Tax Collecti n Year Market Value Market Value Increments 2004/ 005 $230,938,229 $204,120,000 $2,280,841 2003/ 004 201,180,904 169,450,800 1,879,622 2002/ 003 173,652,597 136,656,000 1,515,690 20011 002 134,506,810 116,026,800 1,323,601 2000/ 001 109,872,478 98,697,300 1,418,123 1999/ 000 97,950,303 87,514,500 1,234,989 1998/ 999 87,072,654 77,808,700 1,089,251 1997/ 998 77 ,892,338 69,615,700 1,065,687 Net Tax Capacity After Tax Increments $2,198,826 1,862,341 1,501,328 1,309,995 1,417,637 1,234,635 1,089,251 1,063,403 of Valuations 2004/2005 stimated Market Value, Real and Personal Property: $ 202,397,400 L 722.600 $ 204.120.000 99.16% .84 100.00% 2004/2005 ax Capacity, Real and Personal Property (before tax increment deduction): Re idential Homestead Ag icultural Co ercial & Industrial Pu lic Utility No -Homestead Residential Other Per onal Property $ 1,363,396 23,831 570,523 8,791 271,985 8,613 33.702 $ 2.280.841 59.78% 1.04 25.01 .39 11.92 .38 1.48 100.00% Tot I Tax Capac ty Rates Tax capacit rates over the past five-assessable/collection years have been as follows: 2000/01 2001102 2002/03 2003/04 2004/05 Tax Tax Tax Tax Tax Levy Year! Capacity Capacity Capacity Capacity Capacity Collection Rates Rates Rates Rates Rates Stearns Co nty 42.417% 54.974% 53.513% 51.337% 49.167% City of St. oseph 46.718 44.640 48.327 46.641 45.051 ISD No. 7 2, St. Cloud 47.565 17.131t 20.717t 15.476t 12.907t Sauk River Watershed .365 .824 1.206 .556 .487 Stearns Co nty HRA .497 .601 .536 .472 .407 Totals: 137.562 118.170 124.299 114.482 1 08.019 1 Breakdown f Real Property Estimated Market Value is not available from Steams County. t Effective in 2002, the State of Minnesota took over most of the funding for the school districts, including the general fund, transportatio , etc. The only funding that remains for school districts is community service, general debt service, and general net tax capacity. -24- I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Tax Levies and Collections(1) i Levy Year/ 2000/ 2001/ 2002/ 2003V Collection Year 2001 2002 2003 20041 Original Gross Tax Levy $ 662,292 $ 497,269 $ 633,801 $ 769,712 Property Tax Credits(2) N/A N/A N/A N/A Levy Adjustments ( 6.317) ( 39) ( 0) ( 0) i Net Tax Levy $ 655,975 $ 497,230 $ 633,801 $ 769,112 Amount Collected during Collection Year $ 648,525 $ 489,493 $ 618,635 $ 757,406 Percent of Net Tax Levy Collected 98.86% 98.44% 97.61 % 98.40% Amount Delinquent at end of 12,i06 Collection Year $ 7,450 $ 7,737 $ 15,166 $ ! Delinquencies Collected as of (12/31/04) ( 7,371) ( 7,415) ( 9,505) ( 0) Delinquencies Abated or Cancelled as of (12/31/04) ( 42) ( 34) ( 0) ( 0) Total Delinquencies Outstanding 12,~06 as of (12/31/04) $ 37 $ 288 $ 5,661 $ i Percent of Net Tax Levy Collected 99.99% 99.94% 99.11 % 98.40% Note: 2004/2005 Gross Tax Levy $883,076 2004/2005 Net Tax Levy N/A Indirect Debt Issuer 2004/2005 2004/2005 Net Tax Net Tax Capacity Percentage Taxpayers' Capacity Value Applicable Share Value(3) in City(3) in City Net Debt of Debt $93,765,286 $2,198,826 2.35% $18,655,000(4) $ 43&,393 59,535,561 2,198,826 3.69 10,692,233(5) 394,543 1,035,000(6) I 60,809,717 2,198,826 3.62 31.467 Net Indirect Debt: $ 870.403 Stearns County ISD No. 742, St. Cloud Stearns County HRA (1) 2004/2005 property taxes are currently in the process of collection/reporting and no updated figures are available from Stearns County. (2) Property tax credits are aids provided by the State of Minnesota and paid directly to the City. (3) Taxable Net Tax Capacity value after tax increment adjustment. (4) Stearns County reported bond indebtedness of $22,385,000 as of June 15, 2005 and sinking funds of $3,730,000 as of De~mber 31, 2004. I (5) ISD No. 742, St. Cloud, reported bond indebtedness of $13,130,000 and sinking funds of $2,437,767 as of December 31,2004. (6) Stearns County HRA has bond indebtedness of $1,035,000 and sinking funds of $0 as of December 31, 2004, as reported Iby Stearns County. -25- Statutory ebt Limit! Minnesota tatutes, Section 475.53, states that a city may not incur or be subject to a net debt in excess of two percent (2 ) of its estimated market value. Net debt is, with limited exceptions, debt paid solely from ad valorem taxes. Computati of Legal Debt Margin as of December 2, 2005: $ 204,120,000 x .02 2004/20 5 Estimated Market Value Times 2 0 of Estimated Market Value Statuto $ 4.082.400 Amount of ebt applicable to debt limit: G.O. Certificates of Indebtedness of 2002 G.O. Fire Hall Crossover Refunding Bonds of 2003 G.O. Certificates of Indebtedness of 2004 $ 65,000 765,000 215,000 $ 1.045.000 $ 3.037.400 Total de t applicable to debt limit Cash and I vestment Balances as of May 31, 2005 (unaudited) Fund General Fund Special Revenue Funds Debt Service Funds Capital Projects Special Assessments Enterprise Funds $1,093,643 (24,558) 2,227,299 1,861,278 927,317 2.218,193 Total Cash and Investment Balances $8.303.172 1 Pursuant to innesota Statutes 465.71, any lease revenue or public project revenue bond issues/agreements of $1,000,000 or more are subject to th statutory debt limit. Lease revenue or public project revenue bond issues/agreements less than $1,000,000 are not subject to the statut ry debt limit. -26- I I I I I I I I I I I I I I I I I I I I I I Purpose: I I Dated: Original Amount: Maturity: Interest Rates: I I I I I I I I I I I I I I CITY OF ST. JOSEPH, MINNESOTA GENERAL OBLIGATION DEBT (As of December 2, 2005, Plus This Issue) G.O. G.O. G.O. G.O. G.O. G.u. Improvement Improvement Improvement Sewer Certificates Improvement Bonds Bonds Bonds Revenue of Bonds of of of Bonds of Indebtedness of 1998 1999 2001 2001 0/2002 2002 11/01/98 $545,000 I-Dee 3.90-5.00% 10/01/99 09/01/01 10/01/01 01/01/02 08/01/02 $1,330,000 $810,000 $640,000 $245,000 $4,700,000 I-Dee I-Dee I-Dee I~Dee I-Dee 4.875-5.20% 3.00-3.85% 3.30-5.15% 2.75-4.20% 2.00-4.30% $0 $0 $0 $0 $0 2605 I 80,000 165,000 ! 25,000 65,000 235,000 2()O6 85,000 01 25,000 0 240,000 2007 90,000 01 25,000 0 250,000 2008 95,000 o ~ 25,000 0 260,000 2009 100,000 1--..--------...---....-.. o ! 30,000 0 270,000 2010 105,000 0: 30,000 0 280,000 2011 , 110,000 O! 30,000 0 295,000 2012 I 2913 115,000 01 30,000 0 310,000 125,000 0 35,000 0 315,000 2P14 0 0 35,000 0 330,000 2015 I 0 0 35,000 0 345,000 2P16 0 0 40,000 0 355,000 2917 0 0 40,000 0 0 2018 0 0 45,000 0 0 2019 0 0 45,000 0 0 2020 0 0 45,000 0 0 2021 0 0 0 0 0 2022 0 0 0 0 0 2023 0 0 0 0 0 2024 0 0 0 0 0 2b25 0 0 0 0 0 2026 0 0 0 0 0 2027 0 0 0 0 0 2028 $905,000 $165,000 $540,000 $65,000 $3,485,000 (1) (3) (1) (4) (5) (6) (1) 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 $0 35,000 35,000 35,000 45,000 45,000 45,000 45,000 50,000 o o o o o o o o o o o o o o o $335,000 (1) (2) -27- rpose: Dated: Original ount: M turity: Interes Rates: CITY OF ST. JOSEPH, MINNESOTA GENERAL OBLIGATION DEBT (As of December 2, 2005, Plus This Issue) 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 G.O. G.O. G.O. G.O. G.O. Water Fire Hall Improvement Bonds Improvement Revenue Crossover Crossover of Bonds Refunding Refunding Refunding 2003 of Bonds of2002 Bondsof2003 Bonds of 2003 2004 09/01/02 07/01/03 07/01/03 08/01/03 06101104 $810,000 $815,000 $750,000 $1,615,000 $520,000 $590,000 I-Dee I-Dee I-Dee I-Dee I-Dee 1.75-4.80% 1.50-4.40% 1.25-3.15 % 1.25-2.65% 2.15-3.60% $0 $0 $0 $0 $0 $0 40,000 55,000 120,000 290,000 105,000 115,000 40,000 50,000 120,000 295,000 105,000 115,000 40,000 55,000 100,000 305,000 110,000 120,000 50,000 60,000 55,000 0 0 125,000 50,000 l- 55,000 I 60,000 0 0 0 50,000 60,000 65,000 0 0 0 55,000 i 65,000 I 0 0 0 0 55,000 L--------.?2"qQQJ 0 0 0 0 60,000 ! 70,000 ! 0 0 0 0 65,000 ! 75,000 ! 0 0 0 0 70,00~ I 75,000 I 0 0 0 0 80,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O' 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $575,000 $765,000 $520,000 $890,000 $320,000 S475,000 (7) (8) (6) (9) (10) (1) (11) (12) (1) (13) I1J -28- I I I I I 2005 I 2006 2007 I 200S 2009 2010 2011 I 2012 2013 2014 2015 I 2016 2017 2018 2019 I 2020 2021 2022 2023 I 2024 2025 2026 2027 I 2028 I I I I I I I I I CITY OF ST. JOSEPH, MINNESOTA GENERAL OBLIGATION DEBT (As of December 2, 2005, Plus This Issue) I This Issue I Purpose: G.O. G.O. G.O. G.O. G.O. Certificates of Improvement Improvement Water Water Indebtedness Bonds, Bonds, Revenue Revenue of Series Series Bonds, Bonds, 2004 200SB 200SC Series 200SD Series2006A I Dated: 08/01/04 03/01/05 09/01/05 12/01/05 01/01/06 Original Amount: $280,000 $1,655,000 $3,100,000 $4,595,000 $3,575,000 Maturity: 1-Dec 1-Dec 1-Dec 1-Dec 1-Dec Interest Rates: 2.40-3.25% 2.50-4.40% 3.50% 4.00-4.25% -------- TOTALS: 2005 $0 $0 $0 $0 $0 $0 2p05 2006 70,000 90,000 0 0 270,000 1,760,000 2p06 2007 70,000 90,000 740,000 0 280,000 2,290,000 2007 2008 75,000 95,000 765,000 0 290,000 2,355,000 2008 2009 0 95,000 785,000 0 300,000 1,895,000 2009 2010 0 95,000 810,000 0 310,000 1,825,000 2010 2011 0 100,000 0 0 320,000 1,055,000 2011 2012 0 105,000 0 0 335,000 1,040,000 2012 2013 0 110,000 0 0 345,000 1,080,000 2013 2014 0 110,000 0 0 360,000 1,075,000 2014 2015 0 115,000 0 0 375,000 995,000 2015 2016 0 120,000 0 0 390,000 1,035,000 2016 2017 0 125,000 0 400,000 0 1,000,000 ~017 2018 0 130,000 0 420,000 0 590,000 ~018 2019 0 135,000 0 430,000 0 610,000 i019 2020 0 140,000 0 440,000 0 625,000 ~020 2021 0 0 0 460,000 0 505,000 2021 2022 0 0 0 480,000 0 480,000 2022 2023 0 0 0 500,000 0 500,000 2023 2024 0 0 0 525,000 0 525,000 2024 2025 0 0 0 550,000 0 550,000 2025 2026 0 0 0 120,000 0 120,000 2026 I 2027 0 0 0 130,000 0 130,000 2027 2028 0 0 0 140,000 0 140,000 i028 $215,000 $1,655,000 $3,100,000 $4,595,000 $3,575,000 $22,180,000 (6) (1) (1) (7) (7) NOTE: 65% OF GENERAL OBLIGATION DEBT WILL BE RETIRED WITHIN TEN YEARS. I I I I I I I I I I I I I I -29- I CITY OF ST. JOSEPH, MINNESOTA GENERAL OBLIGATION DEBT (lls of December 2,2005, Plus This Issue) I I (1) These bonds repayable primarily from special assessments against all benefited property and additionally secured by ad valorem taxes on all taxable property wit in the City and without limitation of amount. (2) Maturities 0 these bonds 2011 through 2013, inclusive, are subject to mandatory redemption on December I of their respective years, at a price ofpar plus accrued inte est, at a price of par plus plus accrued interest. (3) These bonds ave been additionally secured by AMBAC Idemnity Corporation and are rated Aaa by Moody's Investors Service. (4) These bonds repayable primarily from net revenues of the municipal sewer utility system and additionally secured by ad valorem taxes on all taxable property within the Ci and without limitation of amount. (5) Maturities 0 these bonds (i) 2002 through 2005, inclusive; (ii) 2oo61hrough 2009, inclusive; (iii) 2010 lhrough 2013, inclusive; (iv) 2014 through 2017, inclusive; an (v) 2018 through 2021, inclusive, are subject to mandatory redemption on December I of their respective years, at a price of par plus plus accrued inte est. (6) These bonds repayable solely from ad valorem taxes on all taxable property within the City and without limitation of amount. (7) These bonds re payable primarily from nel revenues of the municipal water utility syslem and additionally secured by ad valorem taxes on all taxable property within the Ci and wilhout limitation of amount. (8) These bonds urrent refunded (i) $145,000 oflhe $475,000 General Obligation Water Revenue Bonds of 1992, dated October I, 1992. Maturities 2003 through 2005, inclusi e, were called for redemption on December 1, 2002, at a price of par plus accrued interest and (ii) $645,000 of the $780,000 General Obligation Warer Reven e Bonds of1996, dated June 1, 1996. Maturities 2003 through 2016, inclusive, were called for redemption on December 1,2002, ar a price of par plus accrued 'nterest. (9) These bonds rossover refunded $945,000 of the $1,235,000 General Obligation Bonds of 1997, dated April I, 1997. Maturities 2005 through 2017, inclusive, were calledfi r redemption on December 1,2004, at a price of par plus accrued interest. (10) Malurities oflhese bonds (i) 2010 through 2011, inclusive; (ii) 2012 through 2013, inclusive; (iii) 2014 through 2015, inclusive; and (iv) 2016 through 2017, inclusive, are subject 10 mandatory redemption on December I of their respective years, ar a price of par plus plus accrued interest. (11) These bonds rossover refunded (i) $75,000 of the $90,000 General Obligation Improvement Bonds of1992, dated July I, 1992. Maturities 2004 through 2007, inclusi e, were called for redemption on December I, 2003, at a price of par plus accrued interest; (ii) $225,000 of the $550,000 General Obligalion Improvement onds of 1993, dated November I, 1993. Maturities 2004 through 2008, inclusive, were called for redemption on December I, 2003, at a price of par plus accr ed interest; and (lU) $795,000 of the $1,280,000 General Obligation Improvement Bonds of 1996, dated June I, 1996. Maturities 2004 through 201 I inclusive, were called for redemption on December I, 2003, at a price of par plus accrued interest. (12) Maturities of hese bonds, 2010 through 201 I, inclusive, are subject to mandatory redemption on December 1 of their respective years, at a price of par plus plus accrued nterest. (13) These bonds repayable primarily from net revenues of the municipal water and storm sewer utility system and additionally secured by ad valorem taxes on all taxable prop rty within the City and withoullimitation of amount. I I I I I I I I I I I I I I I -30- I I I ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF ST. JOSEPH, MINNESOTA SPECIAL OBLIGATION DEBT (,4s of December 2, 2005) I I Purpose: I Dated: Original Amount: Maturity: Interest Rates: I 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 I I I I I Pu IC U ic Pu IC rOJect Project Project Revenue Cross- Revenue Revenue over Refunding Bonds of Bonds of Bonds, Series 2000 2003 2005A 06101/00 04/01/03 03/01/05 $960,000 $700,000 $645,000 I-Dee I-Dee I-Dee 5.60-6.60% 2.00-4.90% 2.75-4.15% TOTALS: $0 $0 $0 $0 55,000 35,000 0 90,000 60,000 40,000 0 100,000 60,000 40,000 70,000 170,000 65,000 40,000 75,000 180,000 70,000 45,000 75,000 190,000 75,000 45,000 80,000 200,000 80,000 50,000 85,000 215,000 80,000 50,000 80,000 210,000 90,000 55,000 90,000 235,000 95,000 55,000 90,000 240,000 0 55,000 0 55,000 0 60,000 0 60,000 0 65,000 0 65,000 $730,000 $635,000 $645,000 $2,010,000 (1) (2) (1) (1) (3) Less (615,000) Net S.O. Debt: $1,395,000 NOTE: 79% OF EDA SPECIAL OBLIGATION DEBT WILL BE RETIRED WITHIN TEN YEARS. I 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 (2) (1) These bonds are payable from annual appropriations to be made by the city's governing body. The full faith and credit of the City IS NOT pledged for the payment of principal and interest. (2) These bonds will be crossover refunded by the $645,000 Public Project Revenue Crossover Refunding Bonds, Series 2005A, dated March 1, 2005. Maturities 2008 through 2015, inclusive, in aggregate of $615,000, will be called for redemption on December 1,2007, at a price of 100.25 plus accured interest. (3) These bonds will crossover refund $615,000 of the $780,000 outstanding of the $960,000 Public Project Revenue Bonds of 2000, dated June 1, 2000. Maturities 2008 through 2015, inclusive, will be called for redemption on Decetnberl, 2007, at a price ofloo.25 plus accured interest. I I I I I I I -31- SUMMARY OF DEBT AND DEBT STATISTICS General 0 ligation Debt Bonds secu ed by special assessments Bonds secu ed by sewer revenues Bonds secu ed by water revenues (includes this issue) Bonds secu ed by ad valorem taxes Bonds secu ed by storm sewer and water revenues $ 11,530,000 540,000 8,745,000 1,045,000 320.000 $ 22,180,000 Subtotal Less debt s rvice funds ( 2.227.299) $ 19,952,701 Net Genera Obligation Net Direct Debt Add Taxpa ers' share of net indirect debt 870.403 Net Direct nd Indirect Debt $ 20.823.104 Special Ob igations $960,000 P blic Project Revenue Bonds of 2000 $700,000 P blic Project Revenue Bonds of 2003 $645,000 P blic Project Revenue Crossover Refunding Bonds, Series 2oo5A Total S ecial Obligation Debt $ 730,000 $ 635,000 $ 645.000 2,010,000 ( 615.000) $ 1,395,000 Facts for R tio Computations $230,938,229 $2,198,826 5,438 2004/2005 I dicated Market Value (real and personal property) 2004/2005 et Tax Capacity (real and personal property, after tax incre ent adjustment) Population 2005 Estimate) Debt Ratio Net Direct Net Net and Direct Direct Indirect Indirect Debt Debt Debt Debt To Indicate Market Value 9.60% 8.64% 0.38% 9.02% Per Capita $4,079 $3,669 $160 $3,829 Per Capita djusted2 $3,043 $2,737 $119 $2,856 1 Includes $615,000 of the $780,000 outstanding of the $960,000 Public Project Revenue Bonds of 2000, dated June 1, 2000. Maturities 2008 throu 2015, inclusive, will be called for redemption on December 1, 2007 at a price of 100.25 plus accrued interest. 2 The City's t base is 25.01% commercial & industrial and .39% public utility, which have been deducted. -32- I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I PROPOSAL FORM TO: City of S1. Joseph, Minnesota c/o Northland Securities, Inc. 45 South 7th Street, Suite 2500 Minneapolis, Minnesota 55402 Phone: (612) 851-5900, Fax: (612) 851-5917 Sale Date: December 15, 2005 For all or none of the $3,575,000 General Obligation Water Revenue Bonds, Series 2006A, in accordabce with the Notice of Sale, we will pay you $ , (not less than $3,532,100 and not more than $3,575,000) plus accrued interest to date of delivery for fully registered Bonds bearing interest rates and maturing on December 1 as follows: % 2006 % 2007 % 2008 % 2009 % 2010 % 2011 % 2012 % 2013 % 2014 % 2015 % 2016 True interest percentage: Net interest cost: $ % Term Bond Option: Bonds maturing in the years maturing in year Bonds maturing in the years maturing in year Bonds maturing in the years maturing in year Bonds maturing in the years maturing in year Bonds maturing in the years maturing in year Bonds maturing in the years maturing in year through , to be accumulated into a term bond through , to be accumulated into a Term Bond i , to be accumulated into a Term Bond through through , to be accumulated into a Term Bond through , to be accumulated into a Term Bond , to be acc\lmulated into a T9rm Bond through If our bid is not accepted, our good faith deposit in the amount of $71,500 shall be promptly returned to us. This bid is for prompt acceptance and is conditional upon deposit of said Bonds to a named registrar within 40 days from the date hereof, or thereafter at our option. We have received and reviewed the Preliminary Official Statement and have submitted our req)lests for additional information or corrections to the Official Statement dated December 2, 2005. As Syndicate Manager, we agree to provide the City with the reoffering price of the Bonds within 24 hours of the bid acceptanc~. . ! Account Members: Account Manager: By: I The foregoing offer is hereby accepted by and on behalf of the City of S1. Joseph, Minnesota on Dec~mber 15, 2005. City Administrator-Clerk Mayor -33- , , i. I I I I I I 'I I I I I I I I I I I I I (This page has been intentionally left blank) I I I I I I I I I I I I I I I I I I I APPENDIX A Proposed Form of Legal Opinion BRIGGS ND MORGAN 2200 First National Bank Building 332 Minnesota Street Saint Paul, MN 5510 I Telephone (651) 808-6600 Facsimile (651) 808-6450 I I I I I I I I I I I I I I I I I I I PROFESSIONAL A SOCIA TION PROPOSED FORM OF LEGAL OPINION $3,575,000 GENERAL OBLIGATION WATER REVENUE BONDS, SERIES 2006A CITY OF ST. JOSEPH STEARNS COUNTY MINNESOTA We have acted as bond counsel in connection with the issuance by the City of St. Joseph, Stearn County, Minnesota (the "Issuer"), of its $3,575,000 General Obligation Water Revenue Bonds Series 2006A, bearing a date of original issue of January 1,2006 (the "Bonds"). We have e amined the law and such certified proceedings and other documents as we deem necess ry to render this opinion. We have not been engaged or undertaken to review the accuracy, completeness or suffici ncy of the Official Statement or other offering material relating to the Bonds and we expres no opinion relating thereto. As to questions of fact material to our opinion, we have relied upon the certified procee ings and other certifications of public officials furnished to us without undertaking to verify he same by independent investigation. Based upon such examinations, and assuming the authenticity of all documents submitted to us a originals, the conformity to original documents of all documents submitted to us as certifie or photostatic copies and the authenticity of the originals of such documents, and the accura y of the statements of fact contained in such documents, and based upon present Minne ota and federal laws (which excludes any pending legislation which may have a retroac ive effect on or before the date hereof), regulations, rulings and decisions, it is our opinio that: (1) The proceedings show lawful authority for the issuance of the Bonds according to s under the Constitution and laws of the State of Minnesota now in force. I 848696vl Minneapolis office. ids center. www.briggs.com member -lex mundi, a global association of independent law firms I I I I I I I I I I I I I I I I I I I BRIGGS AND MORGAN PROPOSED FORM OF LEGAL OPINION (2) The Bonds are valid and binding general obligations of the Issuer and all of th~ taxable property within the Issuer's jurisdiction is subject to the levy of an ad valorem tax to ~ay I the same without limitation as to rate or amount; provided that the enforceability (but not the i validity) of the Bonds and the pledge of taxes for the payment of the principal and interest thereon is subject to the exercise of judicial discretion in accordance with general principles of equity, to the constitutional powers of the United States of America and to bankruptcy, insolvency, reorganization, moratorium and other similar laws affecting creditors' rights heretofore or hereafter enacted. I i i (3) At the time of the issuance and delivery of the Bonds to the original purchaser~ the interest on the Bonds is excluded from gross income for United States income tax purposes ahd is excluded, to the same extent, from both gross income and taxable net income for State of Minnesota income tax purposes (other than Minnesota franchise taxes measured by income and imposed on corporations and financial institutions), and is not an item of tax preference for purposes of the federal alternative minimum tax imposed on individuals and corporations or the Minnesota alternative minimum tax applicable to individuals, estates or trusts; it should be n~ted, however, that for the purpose of computing the federal alternative minimum tax imposed on I corporations, such interest is taken into account in determining adjusted current earnings. TI)e opinions set forth in the preceding sentence are subject to the condition that the Issuer comply with all requirements of the Internal Revenue Code of 1986, as amended, that must be satisfied subsequent to the issuance of the Bonds in order that interest thereon be, or continue to be, excluded from gross income for federal income tax purposes and from both gross income and taxable net income for State of Minnesota income tax purposes. Failure to comply with certfin of such requirements may cause the inclusion of interest on the Bonds in gross income and i taxable net income retroactive to the date of issuance of the Bonds. : We express no opinion regarding other state or federal tax consequences caused by the receipt or accrual of interest on the Bonds or arising with respect to ownership of the Bonds. BRIGGS AND MORGAN Professional Association 1848696vl APPENDIX B I I I I I I I I I I I I I I I I I I I Proposed Form of Continuing Disclosure Undertaking I I I, I I I I I I I I I I I I I I I I PROPOSED FORM OF CONTINUING DISCLOSURE UNDERTAKING This Continuing Disclosure Undertaking (the "Disclosure Undertaking") is executed and delivered by the City of St. Joseph, Minnesota (the "Issuer"), in connection with the issuance of $3,575,000 General Obligation Water Revenue Bonds, Series 2006A (the "Bonds"). The Bonds are being issued pursuant to a resolution adopted on December 15, 2005 (the "Resolution"). i Pursuant to the Resolution and this Undertaking, the Issuer covenants and agrees as follows: I I I i SECTION 1. Purpose of the Disclosure Undertaking. This Disclosure Undertaking i~ being executed and delivered by the Issuer for the benefit of the Owners and in order to assist the Participating Underwriters in complying with SEC Rule 15c2-12(b)(5). SECTION 2. Definitions. In addition to the definitions set forth in the Resolution, which apply to any capitalized term used in this Disclosure Undertaking unless otherwise defined in this Section, the following capitalized terms shall have the following meanings: "Annual Report" shall mean any annual financial information provided by the Issuer pursuant to, and as described in, Sections 3 and 4 of this Disclosure Undertaking. "Audited Financial Statements" shall mean the financial statements of the Issuer audited annually by an independent certified public accounting firm, prepared pursuant to generally accepted accounting principles promulgated by the Financial Accounting Standards Board, I modified by governmental accounting standards promulgated by the Government Accountin~ Standards Board. i "Dissemination Agent" shall mean such party from time to time designated in writing by the Issuer to act as information dissemination agent and which has filed with the Issuer a written acceptance of such designation. "Fiscal Year" shall be the fiscal year of the Issuer. I i I "Governing Body" shall, with respect to the Bonds, have the meaning given that terml in Minnesota Statutes, Section 475.51, Subdivision 9. ' "MSRB" shall mean the Municipal SeCurities Rulemaking Board. "National Repository" shall mean any Nationally Recognized Municipal Securities Information Repository for purposes of the Rule. Currently, the following are National Repositories: Bloomberg Municipal Repository 100 Business Park Drive Skillman, NJ 08558 Phone: (609) 279-3225; Fax: (609) 279-5962 http://www.bloomberg.comlmarkets/rates/municontacts.html Email: Munis@Bloomberg.com DPC Data Inc. I 848696vl "Occurrence(s)" shall mean any of the events listed in Section 5.A. of this Disclosure Undert king. , 2005, prepared I I I I I I I I I I I I I I I I I I I One Executive Drive Fort Lee, NJ 07024 Phone: (201) 346-0701; Fax: (201) 947-0107 http://www.dpcdata.com Email: nrmsir@dpcdata.com FT Interactive Data Attn: NRMSIR 100 William Street New York, NY 10038 Phone: 212-771-6999; 800-689-8466 Fax: 212-771-7390 http://www.ftid.com Email: NRMSIR@interactivedata.com Standard & Poor's Securities Evaluations, Inc. 55 Water Street - 45th Floor New York, NY 10041 Phone: (212) 438-4595; Fax: (212) 438-3975 www.jjkenny.comljjkenny/pser _ de scrip _data _rep.html Email: nrmsirJepository@sandp.com "Official Statement" shall be the Official Statement dated In co ection with the Bonds. "Owners" shall mean the registered holders and, if not the same, the beneficial owners of any Bo ds. "Participating Underwriter" shall mean any of the original underwriters of the Bonds require to comply with the Rule in connection with offering of the Bonds. 'Repository" shall mean each National Repository and each State Depository. 'Resolution" shall mean the resolution or resolutions adopted by the Governing Body of the Issu r providing for, and authorizing the issuance of, the Bonds. 'Rule" shall mean Rule 15c2-12(b)(5) adopted by the Securities and Exchange Commi sion under the Securities Exchange Act of 1934, as the same may be amended from time to time r interpreted by the Securities and Exchange Commission. 'State" shall mean the State of Minnesota. I State Depository" shall mean any public or private repository or entity designated by the State as a state depository for the purpose of the Rule. As of the date of this Disclosure Underta ing, there is no State Depository in Minnesota. I 848696vl I I I I I I I I I I I I I I I I I I I SECTION 3. Provision of Annual Reports. , A. Beginning in connection with the Fiscal Year ending on December 31, 200 _, t~e Issuer shall, or shall cause the Dissemination Agent to, as soon as available, but in any event ~ot later than December 31, 200_, and by December 31 of each year thereafter, provide to each . Repository an Annual Report which is consistent with the requirements of Section 4 of this Disclosure Undertaking. B. If the Issuer is unable to provide to the Repositories an Annual Report by the d~te required in subsection A, the Issuer shall send a notice of such delay and estimated date of delivery to each Repository or to the MSRB and to the State Depository, if any. SECTION 4. Content and Format of Annual Reports. The Issuer's Annual Report sh~ll contain or incorporate by reference the financial information and operating data pertaining to the Issuer listed below as ofthe end of the preceding Fiscal Year. The Annual Report may be submitted to each Repository as a single document or as separate documents comprising a package, and may cross-reference other information as provided in this Disclosure Undertaki~g. The following financial information and operating data shall be supplied: A. An update of the operating and financial data of the type of information contained in the Official Statement under the captions Economic and Financial Information; Summary of Debt and Debt Statistics; General Information -"Major Employers" and "Building Permits". B. Data extracted from preliminary, unaudited financial statements of the Issuer $1d from past audited financial statements of the Issuer in the form and of the type contained in the Appendix of the Official Statement. : C. Audited Financial Statements of the Issuer. The Audited Financial Statements of the Issuer may be submitted to each Repository separately from the balance of the Annual Report. In the event Audited Financial Statements of the Issuer are not available on or before the date for filing the Annual Report with the appropriate Repositories as set forth in Section 3.A. above, unaudited financial statements shall be provided as part of the Annual Report. The , accounting principles pursuant to which the financial statements will be prepared will be I pursuant to generally accepted accounting principles promulgated by the Financial Accountibg Standards Board, as such principles are modified by the governmental accounting standards I promulgated by the Government Accounting Standards Board, as in effect from time to time; If Audited Financial Statements are not provided because they are not available on or before the date for filing the Annual Report, the Issuer shall promptly provide them to the Repositories when available. SECTION 5. Reporting of Significant Events. I A. This Section 5 shall govern the giving of notices of the occurrence of any of ~he following events with respect to the Bonds, ifmaterial: . (1) principal and interest payment delinquency; (2) non-payment related defaults; I 848696vl (3) unscheduled draws on debt service reserves reflecting financial difficulties; (4) unscheduled draws on credit enhancements reflecting fmancial difficulties; (5) substitution of credit or liquidity providers, or their failure to perform; (6) adverse tax opinions or events affecting the tax.exempt status of the security; (7) modifications to rights of security holders; (8) Bond calls; (9) defeasances; (10) release, substitution or sale of property securing repayment of the Bonds; and (11) rating changes. I I I I I I I I I I I I I I I I I I I B. Whenever an event listed in Section 5.A. above has occurred, the Issuer shall as soon a possible determine if such event would constitute material information for Owners of Bonds. If knowledge of the Occurrence would be material, the Issuer shall promptly file a notice of suc Occurrence with each National Repository or the MSRB and with the State Depository, if any. C. The Issuer agrees to provide or cause to be provided, in a timely manner, to each Nation I Repository or the MSRB and to the State Depository, if any, notice of a failure by the Issuer t provide the Annual Reports described in Section 4. SECTION 6. Termination of Reporting Obligation. The Issuer's obligations under this Disclo e Undertaking shall terminate upon the legal defeasance, prior redemption or payment in full f all of the Bonds. SECTION 7. Dissemination Agent. The Issuer may, from time to time, appoint or engage a Dissemination Agent to assist it in carrying out its obligations under this Disclosure Undert king, and may discharge any such Agent, with or without appointing a successor Dissem nation Agent. ECTION 8. Amendment Waiver. Notwithstanding any other provision of this Disclos re Undertaking, the Issuer may amend this Disclosure Undertaking, and any provision of this Dis losure Undertaking may be waived, if (a) a change in law or change in the ordinary busines or operation of the Issuer has occurred, (b) such amendment or waiver would not, in and of itsel cause the undertakings herein to violate the Rule if such amendment or waiver had been effectiv on the date hereof but taking into account any subsequent change in or official interpre tion of the Rule, and (c) such amendment or waiver is supported by an opinion of counsel expert in federal securities laws to the effect that such amendment or waiver would not materia ly impair the interests of Owners. ECTION 9. Additional Information. Nothing in this Disclosure Undertaking shall be deemed to prevent the Issuer from disseminating any other information, using the means of dissemi ation set forth in this Disclosure Undertaking or any other means of communication, or includin any other information in any Annual Report or notice of an Occurrence, in addition to that whi h is required by this Disclosure Undertaking. If the Issuer chooses to include any informa ion in any Annual Report or notice of an Occurrence in addition to that which is specific lly required by this Disclosure Undertaking, the Issuer shall have no obligation under I 848696vl I I I I I I I I I I, I I I I I I I I I this Disclosure Undertaking to update such information or include it in any future Annual Rep:ort or notice of an Occurrence. SECTION to. Default. In the event of a failure ofthe Issuer to provide information required by this Disclosure Undertaking, any Owner may take such actions as may be necessarY I and appropriate, including seeking mandamus or specific performance by court order, to caus~ the Issuer to comply with its obligations to provide information under this Disclosure I Undertaking. A default under this Disclosure Undertaking shall not be deemed an Event of : Default under the Resolution, and the sole remedy under this Disclosure Undertaking in the event of any failure of the Issuer to comply with this Disclosure Undertaking shall be an actioh to compel performance. SECTION 11. Beneficiaries. This Disclosure Undertaking shall inure solely to the , benefit of the Issuer, the Participating Underwriters and Owners from time to time of the Bon~s, and shall create no rights in any other person or entity. ' SECTION 12. Reserved Rights. The Issuer reserves the right to discontinue providing any information required under the Rule if a final determination should be made by a court of competent jurisdiction that the Rule is invalid or otherwise Uhlawful or, subject to the provisions of Section 8 hereof, to modify the undertaking under this Disclosure Undertaking if the Issuer determines that such modification is required by the Rule or by a court of competent jurisdict~on. ! Date: ,2006. CITY OF ST. JOSEPH, MINNESOTA By Its Mayor By Its Administrator 1848696vl (This page has been intentionally left bl<lnk.) I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I APPENDIX C City's Financial Report i The following financial statements are excerpts from the annual financial report for the year! ended December 31, 2004. The complete financial report for the year 2004 and the prior two years are availa;ble for inspection at the St. Joseph City Hall and the office of Northland Securities. The reader of this Official Statement should be aware that the complete financial report may have further data relating to the excerpts presented in the appendix which may provide additional explanation, interpretation or modification. of the excerpts. Excerpts from the Financial Report >- Management's Discussion and Analysis >- Basic Financial Statements: >- Government-wide Financial Statements: - Statement of Net Assets - Statement of Activities >- Fund Financial Statements: Governmental Funds: - Balance Sheet - Reconciliation of the Balance Sheet to the Statement of Net Assets - Statement of Revenues, Expenditures and Changes in Fund Balances Reconciliation ofthe Statement of Revenues, Expenditures, and Changes in Fund Balances to the Statement of Activities General Fund - Statement of Revenue, Expenditures and Changes in Fund Balance - Budget and Actual Proprietary Funds: - Statement of Net Assets - Statement of Revenues, Expenses and Changes in Fund Net Assets - Statement of Cash Flows Fiduciary Funds: - Statement of Fiduciary Net Assets >- Notes to Financial Statements CITY OF ST. JOSEPH, MINNESOTA MANAGEMENT'S DISCUSSION AND ANALYSIS December 31, 2004 I I I I I I I I I I I I I I I I I I I As m agement of the City ofSt. Joseph, we offer readers ofthe City o[St. Joseph's financial statem nts this narrative overview and analysis of the financial activities of the City ofSt. Joseph for the lscal year ended December 31, 2004. Finane' al Hi hli hts . Th assets of the City ofSt. Joseph exceeded its liabilities at the close of the most recent fisc 1 year by $22,994,779. Of this amount, $4,357,843 may be used to meet government's ong ing obligations to citizens and creditors. . The government's total net assets increased by $1,329,519. . As fthe close of the current fiscal year, the City ofSt. Joseph's governmental funds rep rted combined ending fund balances of $4,847,434 a decrease of$I,568,157. Of this tota amount, $2,195,550 is available or designated for spending at the government's disc etion (unreserved fund balance). . At t e end of the current fiscal year, unreserved undesignated fund balance for the general fun was $766,100 or 42% percent of total general fund expenditures. . The City ofSt. Joseph's total debt decreased by $1,838,938 during the current fiscal year. Overvi w of the Financial Statements This dis ussion and analysis is intended to serve as an introduction to the City ofSt. Joseph's basic fi ancial statements. The City of St. Joseph's basic financial statements comprise three compon nts: 1) government-wide financial statements, 2) fund financial statements, and 3) notes to the fi ancial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Govern ent-wide financial statements. The government-wide financial statements are designe to provide readers with a broader overview ofthe City ofSt. Joseph's finances, in a manner imilar to a private-sector business. The stat ment of net assets presents information on all ofthe City ofSt. Joseph's assets and liabilitie , with the difference between the two reported as net assets. Over time, increases or decrease in net assets may serve as a useful indicator of whether the financial position of the City of t. Joseph's is improving or deteriorating. The stat ment of activities presents information showing how the government's net assets changed uring the most recent fiscal year. All changes in net assets are reported as soon as the underlyi g event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, re enues and expenses are reported in this statement for some items that will only result in cash flo s in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave). I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH, MINNESOTA MANAGEMENT'S DISCUSSION AND ANALYSIS December 31,2004 Both of the government-wide financial statements distinguish functions of the City ofSt. Josep~ that are principally supported by taxes and intergovernmental revenues (governmental activitie~) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business-type activities). The governmental activities of the City ofSt. . Joseph include general government, public safety, public works, economic development, interest on long.term debt, and culture and recreation. The business-type activities ofthe City ofSt. Joseph include the water, sanitary sewer, storm water and refuse services. The government-wide financial statements include not only the City of S1. Joseph itself (knowq , as the primary government), but also a legally separate Economic Development Authority of St. Joseph. Financial information for this component unit is within the financial information. The government-wide financial statements can be found on pages 16-17 of this report. Fund financial statements. A fund is a grouping of related accounts that is used to maintain i control over resources that have been segregated for specific activities or objectives. The City pf 81. Joseph, like other state and local governments, uses fund accounting to ensure and : demonstrate compliance with finance-related legal requirements. All of the funds of the City o;f S1. Joseph can be divided into two categories: governmental funds and proprietary funds. Governmental funds. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near. term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may 1I>e useful in evaluating a government's near-term financing requirements. . Because the focus of governmental funds is narrower than that ofthe government-wide financ~al statements, it is useful to compare the information presented for governmental funds with simi~ar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact ofthe government's near-tel1TI financing decisions. Both the governmental fu.nd balance sheet and the governmental fund i statement of revenues, expenditures, and changes in fund. balances provide. a reconciliation to I facilitate this comparison between governmental funds and governmental activities. i The City of St. Joseph maintains thirty-three individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances for the general fund, G.O. Bonds of 1999, G.O. Bonds of2002, G.O. Improvement Bonds of2003 and G.O. Refunding Bonds of 1997/2003, all of which are considered to be major funds. Data from the other twen:tY- eight governmental funds are combined into a single, aggregated presentation. Individual funQ data for each ofthese non-major governmental funds is provided in the form of combining I statements elsewhere in this report. The City of St. Joseph adopts an annual appropriated budget for its general fund. A budgetary comparison statement has been provided for the general fund (page 26) to demonstrate compliance with this budget. CITY OF ST. JOSEPH, MINNESOTA MANAGEMENT'S DISCUSSION AND ANALYSIS December 31, 2004 I I I I I I I I I I I I I I I I I I I The ba ic governmental fund financial statements can be found on pages 18-26 ofthis report. Propri tary funds. The City of S1. Joseph maintains proprietary funds. Enterprise funds are used to eport the same functions presented as business-type activities in the government-wide financi I statements. The City ofS1. Joseph uses enterprise funds to account for its water, sanitar sewer, refuse and storm water. Proprietary funds provide the same type of information as the government-wide financial stateme ts, only in more detail. The proprietary fund financial statements provide separate informa ion for the water, wastewater, refuse and storm water, all of which are considered to be major ds of the City ofS1. Joseph. The bas c proprietary fund financial statements can be found on pages 27-29 of this report. Notes t the financial statements. The notes provide additional information that is essential to a full un erstanding ofthe data provided in the government-wide and fund financial statements. The not s to the financial statements can be found on pages 30-52 of this report. Other i formation. The combining statements referred to earlier in connection with non-major gove ental funds and proprietary funds can be found on pages 54-68 of this report. Compa ative data. Because this is the first year of presenting the City's financial statements under th new standard, comparison of the prior year is not possible. In subsequent years, this section ill discuss and analyze significant differences. Govern ent- Wide Financial Anal sis As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. In the case of the City ofS1. Joseph, assets exceeded liabilities by $22,994,779 at the close oft e most recent fiscal year. By far th largest portion of the City of S1. Joseph's net assets reflects its investment in capital assets (e. ., land, buildings, machinery, and equipment), less any related debt used to acquire those ass ts that is still outstanding. The City of S1. Joseph uses these capital assets to provide services t citizens; consequently, these assets are not available for future spending. Although the City fS1. Joseph's investment in its capital assets is reported net of related debt, it should be noted tha the resources needed to repay this debt must be provided from other sources, since the capital as ets themselves cannot be used to liquidate these liabilities. I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH, MINNESOTA MANAGEMENT'S DISCUSSION AND ANALYSIS December 31, 2004 Capital and other assets Capital assets NET ASSETS Governmental Business-Type Activities Activities Total 8,146,975 3,102,216 11,249,191 10,502,904 14,311,125 24,814,029 18,649,879 17,413,341 36,063,220 9,705,417 1,115,000 10,820,417 2,043,938 204,084 2,248,022 11,749,357 1,319,084 13,068,441 Total assets Long-term liabilities Other liabilities Total liabilities Net Assets Invested in capital assets, net of related debt Restricted Unrestricted (558,870) 6,109,681 1,349,711 13,086,125 12,527,255 6,109,681 4,357,843 3,008,132 Total net assets 6,900,522 16,094,257 22,994,779 I At the end of the current fiscal year, the City ofSt. Joseph is able to report positive balances i~ all three categories of net assets, both for the government as a whole, as well as for its separate governmental and business-type activities. Governmental activities. Governmental activities decreased the City of St. Joseph's net assets by $28,292 thereby accounting for -0.4 percent of the total growth in the net assets ofthe City/of St. Joseph. The most significant change in governmental net assets is due to the large increas~ in capital assets under construction in progress during 2004. Under full accrual accounting, curr~nt year infrastructure capital outlay, which was funded during the year, will be expended over itsl useful life. ' Business-type activities. Business-type activities increased the City ofSt. Joseph's net assets by $1,357,811 accounting for 8.4 percent of the total growth in the government's net assets. The! water utility, storm water utility and sanitary sewer contributed in the increase in net assets in ithe proprietary funds. The largest portion of the net asset increase in the water and sanitary sewelj utilities results from the capital asset additions from utility projects. i I CITY OF ST. JOSEPH, MINNESOTA I MANAGEMENT'S DISCUSSION AND ANALYSIS December 31, 2004 I CHANGES IN NET ASSETS Governmental Business-Type I Activities Activities Total I Reven es Progra Revenues Ch ges for services $ 635,128 1,309,687 $ 1,944,815 I Ope ating Grants and contributions 142,701 142,701 Cap tal Grants and contributions 1,419,972 484,751 1,904,723 Gener 1 Revenues: I Pro erty taxes 811 ,965 811,965 Tax ncrements 67,020 67,020 I Stat Aids 775,687 775,687 Unr stricted Investment Earnings 161,903 47,838 209,741 Gain on Sale of Capital Assets 2,731 2,731 I Total evenues 4,017,107 1,842,276 5,859,383 Expenses: I Gene al Government 411,588 411,588 Publi Safety 1,090,932 1,090,932 I Publi Works 934,425 934,425 Cult re and Recreation 196,094 196,094 I Econ mic Development 92,070 92,070 Capit I Outlay 332,404 332,404 Inter st on Long-Term Debt 495,352 495,352 I Wate 351,530 351,530 Sanit ry Sewer 432,681 432,681 I Refu e 152,996 152,,996 Sto Water 39,792 39,792 Total E penses 3,552,865 976,999 4,529,864 I Increas in assets before transfers 464,242 865,277 1,329,519 Transfe s (492,534) 492,534 I Change . n net assets (28,292) 1,357,811 1,329,519 Net asse s - 1/1/04 restated 6,928,814 14,736,446 21,665,260 I Net asse s 12/31/04 $ 6,900,522 $ 16,094,257 $22,994,779 I I I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH, MINNESOTA MANAGEMENT'S DISCUSSION AND ANALYSIS December 31, 2004 EXPENSES AND PROGRAM REVENUES - GOVERNMENTAL ACTIVITIES 1,200,000 1,000,000 800,000 600,000 400,000 200,000 General Public Safety Public Works Culture and Economic Capital Outlay Government Recreation Development lnter~st on Long- T $rm Debt REVENUES BY SOURCE - GOVERNMENTAL ACTIVITIES Unrestricted Investment Earnings 4% Gain on Sale of rl Capital Assets 0% Charges for services 17% Operating Grants and contributions 2% Tax Increments 2% Capital Grants and contributions .36% CITY OF ST. JOSEPH, MINNESOTA MANAGEMENT'S DISCUSSION AND ANALYSIS December 31, 2004 XPENSES AND PROGRAM REVENUES - BUSINESS-TYPE ACTIVITIES 8 0.000 ! II EJ<penses ; I I leRewnue J 6 0.000 2 0.000 Water Sanilary Sewer Other Non Major Funds REVENUES BY SOURCE - BUSINESS-TYPE ACTIVITIES Unrestricted Investment Earnings 3% I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH, MINNESOTA MANAGEMENT'S DISCUSSION AND ANALYSIS December 31, 2004 The fund balance ofthe City ofSt. Joseph's general fund increased by $45,339 during the current fiscal year. The City of St. Joseph has been experiencing rapid growth over the past two years. Budgeting the fees for growth is difficult and if the City did not have as much growth the general fund would have seen a decrease. This decrease would have been attributable to a I reduction in Local Government Aid (LGA) payments from the State of Minnesota. After establishing the budget in 2003, the City experienced a $ 120,000 reduction in local governm~nt aid. For St. Joseph, that amount has had lasting affects. The City Council implemented . spending controls which are still in place today. Proprietary funds. The City ofSt. Joseph's proprietary funds provide the same type of information found in the government-wide financial statements, but in more detail. i The unrestricted assets in the respective proprietary funds are water utility - $995,501, sani~ sewer utility $ 894,170, Other Proprietary - $366,481. All ofthe proprietary funds had incr~ases in total net assets for the year. General Fund Budgetary Highlights The City approved the 2004 general fund budget without levying back the lost LOA and consciously limiting spending so that the tax capacity rate in St. Joseph would remain constant will still providing the needed services. i i i I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH, MINNESOTA MANAGEMENT'S DISCUSSION AND ANALYSIS December 31,2004 Ca ital Assets and Debt Administration Capital assets. The City ofSt. Joseph's investment in capital assets for its governmental and busines type activities as of December 31, 2004, amounts to $24,814,029 (net of accumulated depreci tion). This investment in capital assets includes land, buildings, improvements, machin ry and equipment, furniture and office equipment, infrastructure, and construction in progres . Most ofthe increase in the governmental activities is attributable to street construction and infr structure improvements. The increase in business type activities occurred due to the extensio of water and sewer utilities in the Orderly Annexation Area. The Cit has a significant level of outstanding commitments for capital expenditures at year end. These c mmitments are detailed on page 52 in the notes to the financial statements. Governmental Business Activities Activities Total Land $ 346,258 $ 17,937 $ 364,195 Building 1,922,528 64,748 1,987,276 Infrastru ture 4,014,581 4,014,581 Improve ents 232,462 10,647,949 10,880,411 Machine and equipment 972,372 104,385 1,076,757 Construe ion in Progress-Land 3,014,703 3,476,106 6,490,809 Total $ 10,502,904 $ 14,311,125 $ 24,814,029 Addition I information on the City of St. Joseph's capital assets can be found in note 5 on pages 42-44 of his report. Long-ter debt. At the end of the current fiscal year, the City ofSt. Joseph had total bonded debt outst nding of$12,145,000 of this amount, $9,470,000 comprises debt backed by the full faith and redit ofthe government. The remainder of the City ofSt. Joseph's debt represents bonds sec red solely by specified revenue sources. . OUTSTANDING DEBT (General Oblil!ation and Revenue Bonds) Governmental Business Activities Activities Total General 0 ligation $ 1,220,000 $ 1,220,000 G.O. Spec'al Assessments 8,250,000 8,250,000 Revenue onds 1,450,000 1,225,000 2,675,000 Total $ 10,920,000 $ 1,225,000 $ 12,145,000 I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH, MINNESOTA MANAGEMENT'S DISCUSSION AND ANALYSIS December 31, 2004 The City of St. Joseph's total bonded debt decreased by $870,000 or 6.7% during the current fiscal year. During 2004, the City issued the following bonds: . $280,000 of General Obligation. These bonds were issued to finance public capital purchases. . $590,000 of Taxable General Obligation, Special Assessment Bonds. These bonds were finance a housing development. The City ofSt. Joseph maintained an "BB+" rating from Moody's for general obligation debt. According to Moody's Municipal credit report, the City's solid bond rating is due to a stable and diverse local economy which continues to expand, and the City's conservatively managed financial operations. Additional information on the City of S1. Joseph's long-term debt can be found in note 6 on pages 44-48. Economic Factors and Next Year's Bnd2ets and Rates . St. Joseph continues to see new construction growth, not only in residential, but also in commercial construction with record or near record levels reached each month. . Property tax reforms and budget deficits at the state level have significantly impacted government aid payments made to the City. . The City is reviewing the fee structures for all licenses and permits and services to recover appropriate costs in lieu of raising property taxes. . The City's investment earnings have been reduced significantly over the past few years due to the dramatically lower interest rates. Requests for Information The financial report is designed to provide a general overview of the City ofSt. Joseph's finances for all those with an interest in the government's finances. Questions concerning any ~f the information provided in this report or requests for additional financial information should b~ addressed to the City Administrator, 25 College Avenue North, S1. Joseph, MN 56374. ' I CITY OF ST. JOSEPH Stearns County, Minnesota I STATEMENT OF NET ASSETS December 31,2004 I Governmental Business-Type I Activities Activities Total ASSETS: Cash and Inves ents (Including Cash Equivalents) $ 4,069,556 $ 2,746,330 $ 6,815,886 I Delinquent Tax s Receivable 18,291 18,291 Accounts Recei able 84,271 258,422 342,693 Interest Receiva Ie 21,314 12,350 33,664 I Due from Other Governments 448,425 448,425 Special Assess ents Receivable: Delinquent 3,211,276 3,211,276 I ~. Deferred 229,067 85,114 314,181 Notes Receivabl 64,775 64,775 Capital Assets: I Land 346,258 17,937 364,195 Constructio in Progress 3,014,703 3,476,106 6,490,809 Plant and L nes 12,974,894 12,974,894 I hnproveme ts 453,041 453,041 Buildings 2,300,892 517,983 2,818,875 Infrastructu e 7,523,875 7,523,875 I Machinery nd Equipment 1,945,008 269,984 2,214,992 Less Accu ulated Depreciation (5,080,873) (2,945,779) (8,026,652) Capital Assets (Net of Accumulated Depreciation) 10,502,904 14,311,125 24,814,029 I To al Assets $ 18,649,879 $ 17,413,341 $ 36,063220 LIABILITIES NET ASSETS: I Liabilities: Accounts a d Contracts Payable $ 503,087 $ 30,197 $ 533,284 I Accrued Sa aries and Benefits Payable 55,300 59,541 114,841 Accrued Int rest Payable 35,337 4,346 39,683 Other Liabi ities: Due W thin One Year 1,450,216 110,000 1,560,216 I Due in ore than One Year 9,705,417 1,115,000 10,820,417 To al Liabilities 11,749,357 1,319,084 13,068,441 Net Assets: I Invested in apital Assets, Net of Related Debt (558,870) 13,086,125 12,527,255 Restricted :fi r: I Debt S rvice 6,079,406 6,079,406 Other rposes 30,275 30,275 Unrestricte 1,349,711 3,008,132 4,357,843 I To al Net Assets 6,900,522 16,094,257 22,994,779 Total Liabilities and Net Assets $ 18,649,879 $ 17.413,341 $ 36,063,220 I The Notes to the Financial Statements are an integral part of this statement. 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O-\ONO\ <"1000\0\0\ V) \0 0\1'-0\ .,...:'NNo\\O '" <"I '" <"I I'- M<o;:t- 0'\ Ui .~ :~ ti < 4) '" -0 .2 c :=: c<I .~ (;u c< 4) 4) S ~ ~E-;- > '" o '" o g "3 .~ ~cn v) N \0 ...:- <"I v) V)01'---'<t \0 N 00 '<t t') '<t O\O\Ot-t-_ -" ...:- vl 0\ 1'1 ...:- \01'-0 \0 00 I'M OC!. 0\ <"I '<t r-: - 00 IOO'OO-q-_ M l"'l<"l- 00 00"'00 ...:- 1'-" <'i ...:- '<t '<to\V) '<t"'l .-- ,-. v)OI'-M-'-O'<tN \ONooOMO<"lO\ O\OIOO\I'-<"Iv)N "':r:vl-=N~"'NcO -\Ot---\O -O\N 00 t-- ~-q-""'- - ~l o I'- ~ (,') l?n I: '" 'f'! U '" ~~~ 5 s 5) S 'a~ ",c<I- ~ U e! w.11 J:: ......;g .f!l .. 0 I: ..... 0 4) ~ 3~S ]";0 ..( g(-fCU~t)CI)lUU)~ 4) ;>. 5 '-',E I: 0 ... 4) ~li.E~~of-'.~~ ~ g. ~ ~ S ,~ ;j ,- ~ttE-<cI5;::JO ~ ~ I: c<I 4) .c o U l() 00 ~ 0\ (,') '<t \0 00 0\ N l() ..f (,') I 0\ - '" 0\ N "'l 0\-6 0\10\0 "''-ON \000 v:) o l() .\0 100,,!! ~vl~ I 1 1 1 l() - t I'- 00 10 l() l-:."!. N I'- 00 \Q '<t I'-l() <"I 0\ \0 <::> N- O o\vl ..f' 10 1 (,') I 1 I '<t I .J: N ...., N 00 ~ l() 00 0 N 0 0\ 0\ 0\ \0 \Cf \0 (,') , ] 5 :a p::. bllr::b/) I: 4) I: ,- s.- a '" [3 '60.::;'60 4) -0 0, co<co I '8 I ~ 'C ~I VJ. 4) tIJ' '" a.. ",I <... <I o ~g t)i z tt z! 0\ I'- I'- "<I' 0\ 0\ N N (,') bll I: ;0 c r.G 4) I 5 J!l ~ 4) '" '" lIJ < :s '0 ..... Z 0 iii c. i ,S c '" 4) :;; '" 5 5 ~ .... 00 (; '0 ;j c i.i: 4) oS B B 0 z 4) ~ I CITY OF ST. JOSEPH Stearns County, Minnesota I BALANCE SHEET - GOVERNMENTAL FUNDS December 31,2004 I Debt Service I 101 I I 321 I ~ 325 G.O. G.O. Bonds of Bonds of I General 1999 2002 ASSETS: Cash and Inves ents $ 1,315,507 $ 196,878 $ 747,202 I Taxes Receivabl - Delinquent 8,373 670 1,962 SpeeialAssessrn ts Receivable: Delinquent 1,974 18,898 I Deferred 2,660 634,079 1,492,515 Accounts Reeeiv ble 71,275 Interest Receivable 9,895 462 2,844 I Due from Other overnrnents 27,300 5,447 10,001 Notes Receivabl $ 1,435,010 $ 839,510 $ 2,273,422 I LIABILITIES D FUND BALANCES: Liabilities: I Cash Over aft $ $ $ Accounts an Contracts Payable 116,016 Accrued Sal ries and Related Benefits 55,300 I Deferred Re enue 11,033 636,723 1,513,375 Total L. abilities 182,349 636,723 1,513,375 Fund Balances: I Reserved: Debt S ice Funds 202,787 760,047 I Special evenue Fund Unreserved: Design ted: I Ge eral Fund 486,561 Ca ital Project Funds Undesi ated: Ge eral Fund 766,100 I Sp cial Revenue Funds De t Service Funds Ca ital Project Funds I Total Fund Balances 1,252,661 202,787 760,047 Total Liabilities and I Fnnd Balances $ 1,435,010 $ 839,510 $ 2,273,422 The Notes to the inancial Statements are an integral part of this statement. I I I I I Debt Service It 328 I t 331 G.O. G.O. Other Total Improvement Reflmding Bonds Governmental Governmental I Bonds of2003 of 1997/2003 Funds Funds $ $ 60,830 $ 3,029,248 $ 5,349,665 I 2,808 1,081 3,397 18,291 207,892 303 229,067 I 678,549 403,473 3,211,276 23,196 94,471 400 11,207 24,808 I 301,995 487 103,195 448,425 64,775 64,775 I $ 1,191,244 $ 62,798 $ 3,638,794 $ 9,440,778 I $ 112,917 $ $ 425,589 $ 538,506 390,388 506,404 55,300 I 889,249 1,081 441,673 3,493,134 1,002,166 1,081 1,257,650 4,593,344 I 189,078 61,717 1,407,980 2,621,609 I 30,275 30,275 I 486,561 1,367,746 1,367,746 I 766,100 (19,410) (19,410) (10,025) (10,025) I (395,422) (395,422) 189,078 61,717 2,381,144 4,847,434 I $ 1,191,244 $ 62,798 $ 3,638,794 $ 9,440,778 I I CITY OF ST. JOSEPH Stearns County, Minnesota RECONCILIATION OF THE BALANCE SHEET TO THE STATEMENT OF NET ASSETS - GOVERNMENTAL FUNDS For tbe Year Ended December 31, 2004 Total Fund Balances - Governmental Funds Amounts repo ed for governmental activities in the Statement of Net Assets are different b cause: Capital as ets used in governmental activities are not financial resources and thereu re are not reported as assets in governmental funds. Cost f Capital Assets Less ccumulated Depreciation Long-te liabilities, including bonds payable, are not due and payable in the curren period and therefore are not reported as liabilities in the funds. Long-te liabilities at year-end consist of: Bond rincipal Payable Loan ayable Com ensated Absences Payable Delinquen receivables will be collected this year, but are not available oon enough to pay for the current period's expenditures and therefore re deferred in the funds. Delin uent Property Taxes Delin uent Special Assessments Deferred r ceivables are not available to pay for current expenditures and thereu re are deferred in the funds. Defe ed Special Assessments Receivable Notes Receivable Sewer Capital Project Fund is proprietary in nature and therefore the business-type activities on the Statement of Net Assets. Governme tal funds do not report a liability for accrued interest until due and payab e. Total Net Asse s - Governmental Activities The Notes to t e Financial Statements are an integral part of this statement. $ 4,847,434 I I I I I I I I I I I I I I I I I I I 15,583,777 (5,080,873) (10,920,000) (141,774) (93,859) 18,291 229,067 3,211,276 34,500 (751,980) (35,337) $ 6,900,522 I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH Stearns County, Minnesota RECONCILIATION OF THE STATEMENT OF NET ASSETS - BUSINESS-TYPE ACTIVITIES For the Year Ended December 31, 2004 Total Fund Net Assets - Business-Type Activities (Restated) $ 15,342,277 Amounts reported for governmental activities in the Statement of Net Assets are different because: The Trunk Sewer Capital Project Fund is proprietary in naure and relates to water and sewer improvements for the applicable funds. Therefore, it is included as a business-type activity. I i 751,980 Total Net Assets - Business-Type Activities $ 16.094,257 I The Notes to the Financial Statements are an integral part of this statement. I I CITY OF ST. JOSEPH Stearns County, Minnesota I STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - GOVERNMENTAL FUNDS I For the Year Ended December 31,2004 Debt Service I 101 n 321 II 325 G.O. Bonds of G.O. Bonds of I General 1999 2002 REVENUES: I Taxes: Property $ 398,307 $ 26,380 $ 38,204 Tax Increm t Special Assessme 15 351 154,124 260,975 I Licenses and P '15 249,222 Intergovernmenta 853,682 3,436 5,063 Charges for Servi es 320,339 I Fines and Forfei es 65,070 Miscellaneous 66,553 3,947 24,115 TotalR 1,953,524 187,887 328,357 I EXPENDITURE : Current: General Gov t 358,823 I Public Safety 980,315 Public Wor 355,848 Culture and ecreation 113,020 I Economic D elopment Debt Service: Principal 102,194 405,000 I Interest and 54,863 146,437 Capital Outlay 34,589 Total E 1,842,595 157,057 551,437 Exc ss of Revenues Over I der) Expenditures 110,929 30,830 (223,080) OTHER FINAN ING SOURCES (USES): I Sale of Property 2,731 Bonds Issued I Transfers In 37,500 16,900 Transfers Out (105,821) Total Other inancing Sources (Uses) (65,590) 16,900 I Net Cb ge in Fund Balances 45,339 47,730 (223,080) FUNDBALANC S: I Beginning ofYe 1,207,322 155,057 983,127 Ending of Year $ 1.252.661 $ 202,787 $ 760,047 I The Notes to the inancial Statements are an integral part oftbis statement I I I I I~ Debt Service 328 I ~ 331 G.O. 0. O. Refunding Other Total I Improvement Bonds of Governmental Governmental Bonds of2003 1997/2003 Funds Funds I $ 48,525 $ 83,443 $ 214,471 $ 809,330 67,020 67,020 342,914 440,062 1,198,426 I 249,222 6,386 5,178 142,528 1,016,273 504,955 825,294 I 65,070 10,593 34,917 67,594 207,719 408,418 123,538 1,436,630 4,438,354 I I 358,823 980,315 33,465 389,313 113,020 I 92,070 92,070 685,000 995,000 450,000 2,637,194 I 55,973 85,420 168,631 511,324 1,768,194 1,802,783 740,973 1,080,420 2,512,360 6,884,842 I (332,555) (956,882) (l ,075,730) (2,446,488) I 2,731 870,000 870,000 I 105,821 160,221 (48,800) (154,621) 927,021 878,331 I (332,555) (956,882) (148,709) (1,568,157) I 521,633 1,018,599 2,529,853 6,415,591 $ 189,078 $ 61,717 $ 2,381.144 $ 4,847,434 I I CITY OF ST. JOSEPH Stearns County, Minnesota RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES - GOVERNMENTAL FUNDS For the Year Ended December 31,2004 Total Net Cha ge in Fund Balances - Governmental Funds Amounts repo ed for governmental activities in the Statement of Activities are different b cause: Governm tal funds report capital outlays as expenditures. However, in the Stat ment of Activities the cost ofthose assets is allocated over their estir ated useful lives and reported as depreciation expense. Capit I Outlays Dona ed Capital Assets Depr ciation Expense Principal ayments on long-term debt are recognized as expenditures in the gov rnmental funds but as an increase in net assets on the Statement of Activiti s. Compens ted absences are recognized as paid in the governmental funds but recognize as the expense is incurred in the Statement of Activities. Interest p ents on long-term debt in the Statement of Activities differs from the amou t reported in the governmental funds because interest is recognized as an exp diture in the funds when it is due, and thus requires the use of current resources. In the Statement of Activities, however, interest expense is recognized as the inte est accrues, regardless of when it is due. Proceeds om long-term debt are recognized as another financing source in the gove ental funds but as a decrease in net assets on the Statement of Activities. Delinque receivables will be collected this year, but are not available soon enough to pay for th current period's expenditures and therefore are not revenues in the funds. Delin uent Special Assessments Delin uent Property Taxes Certain re enues in the Statement of Activities that do not provide current financial resources are not re orted as revenues in the funds. Defe ed Special Assessments Note Receivable The Trun Sewer Capital Projects Fund is proprietary in nature and therefore is reported with busi ess-type activities. Change in Net Assets - Governmental Activities The Notes to t e Financial Statements are an integral part ofthis statement. $ (1,568,157) I I I I I I I I I I I I I I I I I I 931,796 482,111 (758,313) 2,637,194 (33,255) 15,972 (870,000) 201,984 2,635 (624,621) (13,033) (432,605) $ (28.292) , I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH Stearns County, Minnesota RECONCILIATION OF THE REVENUES, EXPENSES AND CHANGES IN NET ASSETS - BUSINESS-TYPE ACTIVITIES For the Year Ended December 31, 2004 Total Net mcome in Fund Net Assets - Business-Type Activities Amounts reported for governmental activities in the Statement of Activities are different because: Recognize current year activity from the Trunk Sewer Capital Project Fund with the business-type activities. Change in Net Assets - Business-Type Activities I The Notes to the Financial Statements are an integral part of this statement. I , I i $ i925,206 ~32,605 i I $ 1.357.811 I CITY OF ST. JOSEPH Stearns County, Minnesota I STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES- I BUDGET AND ACTUAL - GENERAL FUND For the Year Ended December 31, 2004 I Variance with Final Budget - I Original and Actual Positive Final Budget Amounts (Negative) REVENUES: I Taxes $ 360,068 $ 398,307 $ 38,239 Special Assess ents 5,000 351 (4,649) Licenses and Pe its 211,785 249,222 37,437 I Intergovemmen al Revenue 832,812 853,682 20,870 Charges for Se Ices 206,505 320,339 113,834 Fines and Forfei res 85,100 65,070 (20,030) I Miscellaneous 56,800 66,553 9,753 Total Reve ues 1,758,070 1,953,524 195,454 EXPENDIT I Current: General Go emment 334,688 358,823 (24,135) I Public Safe 842,190 980,315 (138,125) Public Wor s 288,492 355,848 (67,356) Culture and Recreation 95,880 113,020 (17,140) I Capital Outlay 159,600 34,589 125,011 Total E penditures 1,720,850 1,842,595 (121,745) I Ex ess of Revenues Over Expenditures 37,220 110,929 73,709 OTHER FINAN -,INO SOURCES (USES): I Sale of Property 2,731 2,731 Transfers In 14,000 37,500 23,500 I Transfers Out (7,720) (105,821) (98,101 ) Total Other inancing Sources (Uses) 6,280 (65,590) (71,870) Excess ofR venues Over Expenditures I and Other inancial Sources (Uses) $ 43,500 45,339 $ 1,839 FUNDBALAN ES: I Beginning ofYe r 1,207,322 Ending of Year $ 1.252,661 I The Notes to the inancial Statements are an integral part of this statement. I I I CITY OF ST. JOSEPH Stearns County, Minnesota I COMBINING STATEMENT OF NET ASSETS- PROPRIETARY FUNDS I December 31,2004 I 601 II 602 Other Sanitary Proprietary I Water Sewer Funds ITotal ASSETS: Current Assets: I Cash and Investments $ 982,534 $ 676,943 $ 345,250 $ 2,004,727 Special Assessments Receivable - Deferred 85,114 85,114 Accounts Receivable 44,654 167,210 36,358 248,222 Interest Receivable 4,390 2,794 1,672 8,856 I Total Current Assets 1,031,578 932,061 383,280 Z,346,919 Noncurrent Assets: I Capital Assets: Land 12,996 4,941 17,937 Construction in Progress 1,299,736 1,373,360 803,010 3',476,106 I Plant and Lines 5,358,013 5,627,266 1,989,615 12,974,894 Buildings 517,983 ' 517,983 Machinery and Equipment 86,564 183,420 269,984 I Total Capital Assets 6,757,309 7,706,970 2,792,625 11,256,904 Less Accumulated Depreciation (993,020) (1,696,354) (256,405) (2i,945,779) Net Capital Assets 5,764,289 6,010,616 2,536,220 1~,311 ,125 I Total Assets $ 6.795.867 $ 6.942.677 $ 2.919.500 $ 16.658.044 LIABILITIES AND NET ASSETS: I Current Liabilities: Accounts Payable $ 2,310 $ 13,738 $ 10,832 $ 26,880 Accrued Salaries and Related Benefits 31,610 2 I ,964 5,967 59,541 I Interest Payable 2,157 2,189 I 4,346 I Long-Term Liabilities Due with One Year 85,000 25,000 i 110,000 I Total Current Liabilities 121,077 62,891 16,799 1200,767 I Noncurrent Liabilities: Bonds Payable 660,000 565,000 li,225,000 I Less Amount Due within One Year (85,000) (25,000) (110,000) Total Noncurrent Liabilities 575,000 540,000 lp 15,000 Total Liabilities 696,077 602,891 16,799 1~315,767 I I Net Assets: i I Invested in Capital Assets, Net of Related Debt 5,104,289 5,445,616 2,536,220 13l086,125 Unrestricted 995,501 894,170 366,481 2~256, 152 I Total Net Assets 6,099,790 6,339,786 2,902,701 15~342,277 Total Liabilities and Net Assets $ 6.795.867 $ 6.942.677 $ 2.919.500 $ 16~658.044 I The Notes to the Financial Statements are an integral part of this statement. , I I CITY OF ST. JOSEPH Stearns County, Minnesota I STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS - PROPRIETARY FUNDS I For the Year Ended December 31, 2004 I 601 I ~ 602 I Other Sanitary Proprietary I Water Sewer Funds Totals $ 275,567 $ 308,754 $ 233,365 $ 817,686 I OPERATING E PENSES: Wages, Salaries nd Compensation 102,122 74,991 37,296 214,409 I Materials and S plies 33,773 6,986 5,977 46,736 Sewer Use Renta 143,426 143,426 Utilities 20,542 13,641 179 34,362 I Repairs and Ma' tenance 21,064 6,151 100 27,315 Insurance 5,000 9,383 14,383 Depreciation 108,398 144,656 39,792 292,846 Refuse Disposal 107,672 107,672 I Professional S 26,161 2,866 335 29,362 Miscellaneous 4,420 855 1,437 6,712 Total Opera 321,480 402,955 192,788 917,223 I (45,913) (94,201) 40,577 (99,537) NON OPERA G REVENUES (EXPENSES): I Bond Interest and Fiscal Charges (30,050) (29,577) (59,627) Investment Inco 23,473 16,188 8,177 47,838 I Other Revenue 18,947 18,947 Total Nonop rating Revenues (Expenses) 12,370 (13,389) 8,177 7,158 Income (Loss) Be ore Contributions and Transfers (33,543) (107,590) 48,754 (92,379) I Capital Contribu ons 283,554 386,713 352,918 1,023,185 I Transfers In 23,400 23,400 Transfers Out (29,000) (29,000) Change in Net As ets 250,011 302,523 372,672 925,206 I Net Assets - Janu 1, as Previously Reported 4,462,633 4,588,842 306,935 9,358,410 1,387,146 1,448,421 2,223,094 5,058,661 I 1, as Restated 5,849,779 6,037,263 2,530,029 14,417,071 I Net Assets - Dec $ 6,099,790 $ 6,339,786 $ 2,902,701 $ 15,342,277 The Notes to the inancial Statements are an integral part of this statement I I CITY OF ST. JOSEPH Stearns County, Minnesota I I I I I I I I I I I I I I I I I I I NOTES TO THE FINANCIAL STATEMENTS December 31,2004 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The City of St. Joseph is a statutory city governed by an elected mayor and four council member . The accompanying financial statements present the government entities for which the govemm nt is considered to be financially accountable. The fina cial statements present the City and its component units. The City includes all funds, account oups, organizations, institutions, agencies, departments and offices that are not legally separate om such. Component units are legally separate organizations for which the elected officials f the City are financially accountable and are included within the basic financial statemen s of the City because of the significance of their operational or financial relationships with the ity. The City is considered financially accountable for a component unit if it appoints a voting majority ofthe organization's governing body and it is able to impose its will on the organization by signi cantly influencing the programs, projects, activities or level of services performed or provide by the organization, or there is a potential for the organization to provide specific financial benefits to or impose specific financial burdens on, the City. As a res It of applying the component unit definition criteria above, the City of St. Joseph's compon nt unit is presented in this report as follows: BIen ed Component Units - Reported as if they were part of the City ategory above, the specific entity is identified as follows: 1. lended Component Unit: The t. Joseph Economic Development Authority (EDA) was organized for the purpose of pres rving and creating jobs, enhancing the tax base and promoting the general welfare of the p ople of the City of St. Joseph. The Authority is governed by a five member Board appo nted by the City CounciL The EDA is included as a blended component unit of the City ecause the EDA is financially accountable to the City, and the Authority provides servi es almost entirely for the City. The S1. Joseph EDA is presented as a Special Revenue Fun and the EDA Public Project Revenue Bonds of 2000 Debt Service Fund. Separate fin cial statements are not prepared for the EDA. I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH Stearns County, Minnesota NOTES TO THE FINANCIAL STATEMENTS December 31, 2004 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES B. Government-Wide and Fund Financial Statements The government-wide financial statements (i.e., the Statement of Net Assets and the Statement of Activities) report information on all of the nonfiduciary activities of the City. For the most part, the effect of interfund activity has been removed from these Statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported' separately from business-type activities, which rely to a significant extent on fees and charges for support. The Statement of Activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Interest on generallong-term.debt is considered an indirect expense and is reported separately on the Statement of Activities. Program revenues include 1) charges to customers or applicants who purchase, use or directly benefit from goods, services or privileges provided by a given function or segment and 2) grant~ and contributions that are restricted to meeting the operational or capital requirements of a . particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds and proprietary funds. Maj~r individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. C. Measurement Focus, Basis of Accounting and Financial Statement Presentation The government-wide financial statements are reported using the economic resources I measurement focus and the accrual basis of accounting, as are the proprietary fund and fiduciary fund financial statements. Revenues are recorded when earned and expenses are recorded wher). a liability is incurred, regardless of the timing of related cash flows. Property taxes are recogniz~d as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities ofthe current period. For this purpose, the government considers revenues to be available iftheyare collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. CITY OF ST. JOSEPH Stearns County, Minnesota I I I I I I I I I I I I I I I I I I I NOTES TO THE FINANCIAL STATEMENTS December 31, 2004 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES C. Mea urement Focus, Basis of Accounting and Financial Statement Presentation (Conti ued) Property taxes, franchise taxes, licenses and interest associated with the current fiscal period are all consi ered to be susceptible to accrual and so have been recognized as revenues of the current scal period. Only the portion of special assessments receivable due within the current fiscal pe . od is considered to be susceptible to accrual as revenue of the current period. All other re enue items are considered to be measurable and available only when cash is received by the g vernment. Major G vernmental Funds: Gen ral Fund - This Fund is the government's primary operating fund. It accounts for all fina cial resources of the general government, except those required to be accounted for in anot er fund. G.O. Bonds of 1999, Debt Service Fund - This Fund accounts for the resources accumulated and ayments made for principal and interest on this bond issue. G.O. Improvement Bonds of 2002, Debt Service Fund - This Fund accounts for the resources accu ulated and payments made for principal and interest on this bond issue. G.O. Improvement Bonds of2003, Debt Service Fund - This Fund accounts for the resources acc ulated and payments made for principal and interest on this bond issue. G.O. Refunding Bonds of 1997/2003, Debt Service Fund - This Fund accounts for the reso ces accumulated and payments made for principal and interest on this bond issue. Wat r Fund - This Fund accounts for the operations of the City's water utility. Sani ary Sewer Fund - This Fund accounts for the operations of the City's sanitary sewer utili . Private- ector standards of accounting and financial reporting issued prior to December 1, 1989, generall are followed in both the government-wide and proprietary fund financial statements to the exte t that those standards do not conflict with or contradict guidance of the Governmental Account'ng Standards Board. Governments also have the option of following subsequent private- ector guidance for their business-type activities and enterprise funds, subject to this same Ii itation. The government has elected not to follow subsequent private-sector guidance. I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH Stearns County, Minnesota NOTES TO THE FINANCIAL STATEMENTS December 31, 2004 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES C. Measurement Focus, Basis of Accounting and Financial Statement Presentation (Continued) As a general rule, the effect of inter fund activity has been eliminated from the government- wide financial statements. Exceptions to this general rule are charges between the government's sanitary sewer function and various other functions ofthe government. Elimination ofthese charges would distort the direct costs and program revenues reported for the various functions concerned. Amounts reported as program revenues include 1) charges to customers,or applicants for goods" services or privileges provided, 2) operating grants and contributions and 3) capital grants and . contributions, including special assessments. Internally dedicated resources are reported as i general revenues rather than as program revenues. Likewise, general revenues include all taxesj Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietaIY fund's principal ongoing operations. The principal operating revenues of the Sanitary Sewer Enterprise Fund, Water Enterprise Fund and other proprietary funds are charges to customers for sales and services. Operating expenses for enterprise funds include the cost of sales and services, administrative expenses and depreciationl on capital assets. All revenues and expenses not meeting this definition are reported as ! nonoperating revenues and expenses. When both restricted and unrestricted resources are available for use, it is the government's policy to use restricted resources first, then unrestricted resources as they are needed. D. Assets, Liabilities and Net Assets or Equity 1. Deposits and Investments The government's cash and cash equivalents are considered to be cash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition. Minnesota Statutes authorizes the City to invest in obligations ofthe U.S. Treasury, agencies and instrumentalities, shares of investment companies whose only investments are in the aforementioned securities, obligations of the State of Minnesota or its municipalities, i bankers' acceptances, future contracts, repurchase and reverse repurchaSe agreements and i commercial paper of the highest quality with a maturity of no longer than 270 days and in thle Minnesota Municipal Investment Pool. I Investments for the government are reported at fair value. CITY OF ST. JOSEPH Stearns County, Minnesota I I I I I I I I I I I I I I I I I I I NOTES TO THE FINANCIAL STATEMENTS December 31, 2004 NOTE - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES D. Ass ts, Liabilities and Net Assets or Equity (Continued) 2. eceivables and PayabJes All t ade and property tax receivables are shown at a gross amount since both are assessable to th property taxes and are collectible upon the sale ofthe property. The ity levies its property tax for the subsequent year during the month of December. Dec mber 28 is the last day the City can certify a tax levy to the County Auditor for colI ction the following year. Such taxes become a lien on January 1 and are recorded as rece.vables by the City at that date. The property tax is recorded as revenue when it becomes mea urable and available. Stearns County is the collecting agency for the levy and remits the colI ctions to the City three times a year. The tax levy notice is mailed in March with the first alfpayment due on May 15 and the second half payment is due on October 15. Taxes not ollected as of December 31 each year are shown as delinquent taxes receivable. The ounty Auditor prepares the tax list for all taxable property in the City, applying the appl cable tax rate to the tax capacity of individual properties, to arrive at the actual tax for each property. The County Auditor also collects all special assessments, except for certain prep yments paid directly to the City. 3. repaid Items The ounty Auditor submits the list of taxes and special assessments to be collected on each parc 1 of property to the County Treasurer in January of each year. Cert in payments to vendors reflect costs applicable to future accounting periods and are reco ded as prepaid items in both government-wide and fund financial statements. 4. apital Assets Capi al assets, which include property, plant, equipment and infrastructure assets (e.g., roads, side alks and similar items), are reported in the applicable governmental or business-type activ ties columns in the government-wide financial statements. Capital assets are defined by t e government as assets with an initial, individual cost of more than $ 1,000 and an esti ated useful life in excess of two years. Such assets are recorded at historical cost or esti ated historical cost if purchased or constructed. Donated capital assets are recorded at esti ated fair market value at the date of donation. I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH Stearns County, Minnesota NOTES TO THE FINANCIAL STATEMENTS December 31, 2004 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES D. Assets, Liabilities and Net Assets or Equity (Continued) 4. Capital Assets (Continued) The costs of normal maintenance and repairs that do not add to the value ofthe asset or materially extend assets lives are not capitalized. , i Property, plant and equipment of the City are depreciated using the straight-line method over the following estimated useful lives: . I Assets Years Buildings Park Buildings Building hnprovements Street Construction Street Overlay Furniture Light Vehic1es Machinery and Equipment Fire Trucks Utility Distribution System 40 30 15 15 10 5 5 5-7 20 50 5. Compensated Absences The City compensates employees who leave City service in good standing for all earned, unused vacation. Employees can accrue up to 200 hours of vacation depending on years of. service. At the employees' anniversary date, the maximum amount of carryover is 80 hours In addition, employees are compensated for unused sick leave (up to a maximum of 720 hours) at various rates depending on the employee type, provided the City's notice of termination policy has been complied with. 6. Long-Term Obligations In the government-wide financial statements, and proprietary fund types in the fund financial statements, 10ng-teIm debt and other long-term obligations are reported as liabilities in the . applicable governmental activities, business-type activities or proprietary fund type Statement of Net Assets. CITY OF ST. JOSEPH Stearns County, Minnesota I I I I I I I I I I I I I I I I I I I NOTES TO THE FINANCIAL STATEMENTS December 31,2004 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES D. Asse s, Liabilities and Net Assets or Equity (Continued) 6. ong- Term Obligations (Continued) In th fund financial statements, governmental fund types recognize bond premiums and disc unts, as well as bond issuance costs, during the current period. The face amount of debt issue is reported as other financing sources. Premiums received on debt issuances are repo ed as other financing sources while discounts on debt issuances are reported as other fina cing uses. Issuance costs, whether or not withheld from the actual debt proceeds recei ed, are reported as debt service expenditures. 7. In th fund financial statements, governmental funds report reservations of fund balance for amo nts that are not available for appropriation or are legally restricted by outside parties for use r a specific purpose. Designations of fund balance represent tentative management plan that are subject to change. 8. Net ssets represent the difference between assets and liabilities in the government-wide fina cial statements. Net assets invested in capital assets, net of related debt consists of capi al assets, net of accumulation depreciation, reduced by the outstanding balance of any long term debt used to build or acquire the capital assets. Net assets are reported as restr cted in the government-wide financial statement when there are limitations on their use tbro gh external restrictions imposed by creditors, grantors or laws or regulations of other gov ents. 9. The reparation of the basic financial statements in conformity with U.S. generally accepted acco nting principles requires management to make estimates and assumptions that affect the repo ed amounts of assets and liabilities and disclosure of contingent assets and liabilities at the ate ofthe financial statements and the reportedamounts of revenues and expe ditures/expenses during the reporting period. Actual results could differ from those estj ates. I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH Stearns County, Minnesota NOTES TO THE FINANCIAL STATEMENTS December 31, 2004 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES D. Assets, Liabilities and Net Assets or Equity (Continued) 10. Changes in Accounting Principles For the year ended December 31, 2004, the City has implemented GASB Statement No. 34, Basic Financial Statements - and Management's Discussion and Analysis - for State Local Governments. GASB Statement No. 34 creates new basic financial statements for reporting on the City's financial activities. The financial statements now include government-wide financial statements prepared on the accrual basis of accounting, and fund financial statements which present information for individual major funds rather than by fund type which had been the mode of presentation in previously issued financial.statements. Nonmajor funds are presented in total in one column in the fund financial statements. The implementation of GASB Statement No. 34 caused the opening fund balance at December 31, 2003 to be restated in terms of "net assets" as follows. Total Restated Fund Balance, Governmental Funds $ 6,415,591 I I 14,241,lrlO I (4,393,8/10) (60,6:04) Add Cost of Capital Assets Less Accumulated Depreciation Less Compensated Absences Less Long-Term Debt: Bond Principal Loans Payable Accrued Interest Payable Add Deferred Revenues Less Fund Balance for Business-Type Fund: Trunk Sewer Fund (12,660,000) ( 168,968) (51,3P9) 3,926,1169 (319,3175) Net Assets at December 31, 2003 $ 6.928.814 Governmental Funds: Trunk Sewer Fund 319,375 I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH Stearns County, Minnesota NOTES TO THE FINANCIAL STATEMENTS December 31, 2004 NOTE - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES D. Ass ts, Liabilities and Net Assets or Equity (Continued) 10. banges in Accounting Principles (Continued) The 'mplementation ofGASB Statement No. 34 also caused the net asset amount to change for usiness-type funds: Tot 1 Restated Equity, Business-Type Funds at December 31, 2003 $ 9,358,410 Net Assets at December 31, 2003 $ 9.677.785 NOTE - STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY A. 1. I August of each year, City staff submits to the City Council a proposed operating udget for the fiscal year commencing the following January 1. The operating budget i cludes proposed expenditures and the means of financing them for the upcoming year. 2. ublic hearings are conducted to obtain taxpayer comments. 6. ual appropriated budgets are adopted during the year for the General and Special evenue Funds. Annual appropriated budgets are not adopted for Debt Service Funds ecause effective budgetary control is alternatively achieved through bond indenture rovisions. Budgetary control for Capital Project Funds is accomplished through the use f project controls and formal appropriated budgets are not adopted. 7. udgeted amounts are as originally adopted by the City Council. There were no mendments for 2004. Budgeted expenditure appropriations lapse at year-end. 3. he budget is legally enacted through passage of a resolution after obtaining taxpayer ornments. 4. udgets for the General and Special Revenue Funds are adopted on a basis consistent ith U.S. generally accepted accounting principles. 5. xpenditures may not legally exceed budgeted appropriations at the department level. o fund's budget can be increased without City Council approval. The City Council may uthorize transfer of budgeted amounts between departments within any fund. I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH Stearns County, Minnesota NOTES TO THE FINANCIAL STATEMENTS December 31,2004 NOTE 2 -STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY A. Budgetary Information (Continued) Encumbrances outstanding at year-end expire and outstanding purchase orders are canceled and not reported in the financial statements. B. Deficit Fund Balance The following funds had deficit fund balances at December 31, 2004: Nonmajor Governmental Funds: Special Revenue: Lake Wobegon Trail City Beautification Debt Service: EDA Public Project Revenue Bonds of2000 Capital Projects: 2002 Street Improvements Maintenance Facility Northland Phase Eight Cloverdale Area 295th/l03rd Street Improvements Water Filtration Plant Northland Heights $ 9,917 80,941 10,025 30,039 123,288 4,008 43,635 14,276 25,635 154,541 NOTE 3 - DEPOSITS AND INVESTMENTS A. Deposits In accordance with applicable Minnesota Statutes, the City maintains deposits a depository banks authorized by the City's Council. Minnesota Statutes require that all deposits be protected by federal deposit insurance, corporate surety bond or collateral. The market value of collateral pledged must equal 11 0% of the deposits not covered by federal deposit insurance or corporate surety bonds. At year-end, the City's carrying amount of deposits was $ 4,872,326 and the bank balance was $ 5,164,446. At December 31, 2004, all deposits for the City were insured or collateralized by securities held by the City's agent in the City's name. To al $ 1.930.933 $ $ 1,930,933 I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH Stearns County, Minnesota NOTES TO THE FINANCIAL STATEMENTS December 31, 2004 NOTE - DEPOSITS AND INVESTMENTS B. Inv stments The Cit 's investments are categorized in the following table to give an indication of the level of risk ass med at year-end. Cat gory 1 - Includes investments that are insured or registered or for which the securities are held by the City or its agent in the City's name. Cat gory 2 - Includes uninsured and unregistered investments for which the securities are held by the counterparty's trust department or agent in the City's name. Cat gory 3 - Includes uninsured and unregistered investments for which the securities are held by the counterparty or by its trust department or agent but not in the City's name. At year end, the government's investment balances were as follows: 1 Category 2 3 Carrying Fair Value u.s. G vernment Bonds Negoti ble Certificates of Deposit $ 869,026 1,061,907 $ $ $ 869,026 1,061,907 Not Su ~ect to Categorization: Bv kered Money Market Pe Cash De osits 12,307 320 4,872,326 Total Deposits and Investments $ 6.815,886 I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH Stearns County~ Minnesota NOTES TO THE FINANCIAL STATEMENTS December 31, 2004 NOTE 3 - DEPOSITS AND INVESTMENTS B. Investments (Continued) Deposits and investments are presented in the December 31, 2004 basic financial statements as follows: Statement of Net Assets: Cash and Investments $ 6,815,886 NOTE 4 - INTERFUND BALANCES AND TRANSFERS A. Interfund Transfers The composition of inter fund transfers as of December 31, 2004 is as follows: Transfer In: G.O. Other Bonds of Governmental Sanitary General 1999 Funds Sewer Total Transfer Out: General $ $ $ 105,821 $ $ 105,821 Other Governmental Funds 8,500 16,900 23,400 48,800 Other Proprietary Funds 29,000 29,000 Total Transfers $ 37,500 $ 16,900 $ 105,821 $ 23 ,400 $ 183,621 The above transfers were made for the following reasons: debt service payments, budgeted transfers and operating transfers. CITY OF ST. JOSEPH Stearns County, Minnesota NOTES TO THE FINANCIAL STATEMENTS December 31, 2004 NOTE - CAPITAL ASSETS Capital sset activity for the year ended December 31, 2004 was as follows: Beginning Beginning Ba]ance, Amount Adjustments Restated Additions Reductions Governmental ctivities: Capita] Ass ts not being Dep eciated: Land $ ]25,455 $ 220,803 $ 346,258 $ S Cons ction in Progress ],867,016 1,867,0]6 ],147,687 To a] Capital Assets n t being Depreciated ]25,455 2,087,819 2,213,274 1,147,687 438,822 5,444 444,266 8,n5 ],634,133 500,546 2,134,679 166,213 7,523,875 7,523,875 1 ,948,262 (23,236) ] ,925,026 91,232 71,250 4,021,217 8,006,629 12,027,846 266,220 71,250 Less Aceu ulated Depreeiati n for: Improve ents 190,898 190,898 29,681 Building 313,316 313,316 65,048 Infrastru ture 3,030,571 3,030,571 478,723 Machine and Equipment 859,025 859,025 184,861 71,250 Total ccumulated Dep eciation 4,393,810 4,393,810 758,313 71,250 Total Capital ssets, being Depreciated, et 4,021,217 3,612,819 7,634,036 (492,093) Governmental ctivities Capital Assets, Net $ 4,146,672 $ 5.700.638 $ 9.847,310 S 655,594 S I I I I I I I I I I I I I I I I I I I Busines -Type Activities: Waer Sa itary Sewer Sto Sewer $ 108,398 144,656 39,792 I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH Stearns County, Minnesota NOTES TO THE FINANCIAL STATEMENTS December 31,2004 NOTE - CAPITAL ASSETS Depreci tion expense was charged to functions/programs of the government as follows: Gove ental Activities: Ge eral Government Pu lic Safety Pu lie Works eu ture and Recreation $ 38,159 98,502 543,622 78,030 Total Depreciation Expense - Governmental Activities $ 758,313 Total Depreciation Expense - Business-Type Activities $ 292,846 - LONG-TERM DEBT A. Gen ral Obligation Bonds The Cit issues General Obligation (G.O.) Bonds to provide for financing tax increment projects and stre t improvements. Debt service is covered respectively by tax increments and special assessm nts against benefited properties with any shortfalls being paid from general taxes. G.O. B nds are direct obligations and pledge the full faith and credit of the government. These Bonds enerally are issued as 15 year Serial Bonds with equal debt service payments each year. I I CITY OF ST. JOSEPH Stearns County, Minnesota I NOTES TO THE FINANCIAL STATEMENTS December 31, 2004 I NOTE 6 - LONG-TERM DEBT B. Components of Long-Term Liabilities I Issue Interest Original Final Principal Due Within Date Rate Issue Maturity Outstanding One Year Govenunental Activities: I GD. Bonds, Including Refunding Bonds: G.O. Equipment Certificates of Indebtedness of2002 01/01/02 2.75%-4.20% $ 245,000 12/01106 $ 125,000 $ 60,000 I G.O. Refunding Bonds of2003 07/28/03 1.50%-4.40% 815,000 12/01117 815,000 50,000 G.O. Certificates ofIndebtedness of2004 08/27/04 2.40%-3.25% 280,000 12/01/08 280,000 115,000 Total G.O. Bonds 1,220,000 225,000 I G.O. Special Assessment Bonds: GO. Improvement BondS of 1998 11101/98 3.85%-5.00% 545,000 12/01113 370,000 35,000 G.O. Improvement Bonds of 1999 10/01199 4.875%-5.20% 1,330,000 12/01/14 985,000 80,000 I G,O. Improvement Bonds of2001 09/01/01 3.00%-3.85% 810,000 12/01106 330,000 165,000 G.O. Improvement Bonds on002 08/01102 2.00%-4.30% 4,700,000 12/01117 3,890,000 405,000 G.O. Bonds of2003 08/01/03 1.25%-2.65% 2,135,000 12/01108 1,450,000 240,000 I G.O. Improvement Crossover Refunding Bonds of2003 07/28/03 1.25%-3.15% 750,000 12/01/11 635,000 115,000 G.O. Improvement Bonds of2004 07/29/04 2.15%-3.60% 590,000 12/01/09 590,000 65,000 Total G.O, Special I Assessment Bonds 8,250,000 1,105,000 Revenue Bonds: I EOA Public Revenue Bonds of2000 05/01100 5.60%-6.60% 960,000 12/01/15 780,000 50,000 EDA Public Revenue Bonds of 2003 04/01/03 2.00%-4.90% 700,000 12/01/18 670,000 35,000 Total Revenue Bonds 1,450,000 85,000 I Loan Payable 141,774 27,193 Compensated Absences 93,859 8,023 'fotal Long-Term Liabilities, I Governmental Activities 11,155,633 1,450,216 Business-Type Activities: GO. Revenue Bonds: I G.O. Sewer Revenue Bonds of2001 10/01/01 3.30%-5.15% 640,000 12/01/21 565,000 I 25,000 G.O. Water Revenue Refunding Bonds on002 09/01102 1.75%-480% 810,000 12/01116 660,000 ! 85,000 I Total Business-Type Activities 1,225,000 . 11 0,000 Total all Long-Term Liabilities $ 12,380,633 $ 1,560,216 I Long-term bonded indebtedness listed above were issued to finance acquisition and constructidn of capital facilities or to refinance (refund) previous bond issues. I ! I I I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH Stearns County, Minnesota NOTES TO THE FINANCIAL STATEMENTS December 31, 2004 NOTE - LONG-TERM DEBT ges in Long-Term Liabilities liability activity for the year ended December 31, 2004, was as follows: Beginning Ending Due Within Balance Additions Reductions Balance One YeaT Governm utal Actvitites: Bond Payable: eneral Obligation $ 1,995,000 $ 280,000 $ 1,055,000 $ 1,220,000 $ 225,000 .0. Special Assessment 9,135,000 590,000 1,475,000 8,250,000 1,155,000 evenue Bonds 1,530,000 80,000 1,450,000 85,000 Total Bonds Payable 12,660,000 870,000 2,610,000 10,920,000 1,465,000 168,967 27,193 141,774 27,193 60,604 33,255 93,859 8,023 229,571 33,255 27,193 235,633 35,216 Governmental Activities Long-Term Liabilities 12,889,571 903,255 2,637,193 11,155,633 1,450,216 Business- ype Activities: Bond Payable: .0. Utility Revenue Bonds 1,330,000 105,000 1,225,000 110,000 Business-Type Activity Long-Term Liabilities 1,330,000 105,000 1,225,000 110,000 Total Long-Term Liabilities $ 14,219,571 $ 903,255 $ 2,742,193 $ 12,380,633 $ 1,560,216 The Ge eral Fund typically liquidates the liability related to compensated absences. I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH Stearns County, Minnesota NOTES TO THE FINANCIAL STATEMENTS December 31,2004 NOTE 6 - LONG-TERM DEBT D. Minimum Debt Payments Minimum annual principal and interest payments required to retire long-term liabilities: Year Ending June 30, Governmental Activities G.O. Special Assessment Bonds Public Project Reve$.ue Bonds Principal Interest Principal Interest 2005 2006 2007 2008 2009 2010-2014 2015-2019 2020-2021 $ 1,155,000 $ 281,699 $ 110,000 1,145,000 252,319 65,000 995,000 221,238 65,000 1,010,000 193,439 65,000 580,000 162,117 75,000 2,335,000 510,338 425,000 1,030,000 88,383 330,000 90,000 $ 8,250,000 $ 1,709,533 $ 1,225,000 $ 52,736 49,701 47,476 45,090 42,625 163,300 63,805 6,952 471,685 $ Year Governmental Activities Ending G.O. Government Activities Loan Paya~le June 30, Principal Interest Principal iInterest 2005 $ 175,000 $ 42,472 $ 27,740 $ 1,415 2006 190,000 35,123 28,017 1,138 2007 120,000 29,540 28,298 857 2008 130,000 26,410 28,581 574 2009 60,000 22,598 29,138 289 2010-2014 315,000 84,765 2015-2019 230,000 20,160 2020-2021 $ 1,220,000 $ 261,068 $ 141,774 $ 4,273 CITY OF ST. JOSEPH Stearns County, Minnesota I I I I I I I I I I I I I I I I I I I NOTES TO THE FINANCIAL STATEMENTS December 31, 2004 NOTE - LONG-TERM DEBT D. Min mum Debt Payments (Continued) Ye r End ng June 30, 20 5 20 6 20 7 20 8 20 9 2010- 014 2015- 019 2020- 021 Business-Type Activities Utility Revenue Bonds Principal Interest $ 110,000 65,000 65,000 65,000 75,000 425,000 330,000 90,000 $ 1,225,000 $ 52,735 49,701 47,475 45,091 42,625 163,300 63,805 6,953 $ 471,685 Conduit debt obligations are certain limited obligation revenue bonds or similar debt instruments issued fI r the express purpose of providing capital financing for a specific third party. The City has issu d various revenue bonds to provide funding to private sector entities for projects deemed 0 be in the public interest. Although these bonds bear the name of the City, the City has no oblig tion for such debt. Accordingly, the bonds are not reported as liabilities in the financial stateme ts ofthe City. As ofD cember 31,2004, the City's conduit debt consisted of the following: Comme cial Development Revenue Note (Indep ndence Center), Series 2001 $ 605,000 Industri I Revenue Bonds (St. Joseph Devel pment, LLC), Series 2002 2,755,000 $ 3,360,000 I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH Stearns County, Minnesota NOTES TO THE FINANCIAL STATEMENTS December 31, 2004 NOTE 7 - FUND BALANCE Reserved/Designated Fund Equity Fund equity balances are classified below to reflect the limitations and restrictions ofthe respective funds. A. Reserved/Designated Fund Balance Reserved/designated fund balance is comprised of the following components: G.o. General Nonmajor General G.O. G.O. Improvement Refunding Governmenta. Fund Bonds of 1999 Bonds of 2002 Bonds of2003 Bonds of2003 Funds Total Reserved (or: Debt Service $ $ 202,787 $ 760,047 $ 189,078 $ 61,717 $ 1,407,98~ $ 2,621,609 Note Receivable 30,27$ 30,275 Unreserved: Designated: Capital Projects 61,816 1,367,74~ 1,429,562 Debt Service 174,745 :- 174,745 Working Capital 250,000 '- 250,000 Undesignated 766,100 (424.851) 341.243 Total Fund Balance $ 1,252,661 $ 202,787 $ 760,047 $ 189,078 $ 61,717 $ 2,381,144 $ 4,847,434 NOTE 8 - RISK MANAGEMENT The City purchases commercial insurance coverage through the League of Minnesota Cities , Insurance Trust with other cities in the state, which is a public entity risk pool currently operatirg as a common risk management and insurance program. The City pays an annual premium to the League for its insurance coverage. The League of Minnesota Cities. Insurance Trust is self- sustaining through commercial companies for excess claims. The City is covered through the pool for any claims incurred but unreported, but retains risk for the deductible portion of its insuranqe policies. The amount of these deductibles is considered immaterial to the financial statements. i , There were no significant reductions in insurance from the previous year or settlements in exce~s of insurance coverage for any of the past three fiscal years. i The City's workers' compensation insurance policy is retrospectively rated. With this type of ! policy, final premiums are determined after loss experience is known. The amount of premium adjustment for 2004 is estimated to be immaterial based on workers' compensation rates and salaries for the year. CITY OF ST. JOSEPH Stearns County, Minnesota I I I I I I I I I I I I I I I I I I I NOTES TO THE FINANCIAL STATEMENTS December 31,2004 NOTE - RISK MANAGEMENT At Dec mber 31) 2004, there are no other claims liabilities reported in the Fund based on the require ents of Governmental Accounting Standards Board Statement No. 10, which requires that a Ii bility for claims be reported ifinformation prior to the issuance of the financial stateme ts indicates that it is probable that a liability has been incurred at the date of the financia statements and the amount of the loss can be reasonably estimated. NOTE - DEFINED BENEFIT PENSION PLANS - STATEWIDE Public mployees' Retirement Association A. PIa All full- ime and certain part-time employees of the City ofS1. Joseph are covered by defined benefit lans administered by the Public Employees Retirement Association of Minnesota (PERA) PERA administers the Public Employees Retirement Fund (PERF) and the Public Employes Police and Fire Funds (PEPFF), which are cost-sharing, multiple-employer retireme t plans. These Plans are established and administered in accordance with Minnesota Statutes Chapters 353 and 356. PERF m mbers belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan member are covered by social security and Basic Plan members are not. All new members must particip te in the Coordinated Plan. All police officers and firefighters who qualifY for member hip by statute are covered by the PEPFF. PERA P ovides retirement benefits as well as disability benefits to members, and benefits to survivor upon death of eligible members. Benefits are established by state statute, and vest after thr e years of credited service. The defined retirement benefits are based on a member's highest verage salary for any five successive years of allowable service, age and years of cree at termi ation of service. Two me ods are used to compute benefits for PERF's Coordinated and Basic Plan members. The reti ng member receives the higher of a step-rate benefit accrual formula (Method 1) or a level acc al formula (Method 2). Under Method I, the annuity accrual rate for a Basic Plan member s 2.2% of average salary for each of the first 10 years of service and 2.7% for each remainin year. The annuity accrual rate for a Coordinated Plan member is 1.2% of average salary fo each of the first 10 years and 1.7% for each remaining year. Under Method 2, the annuity ccrual rate is 2.7% of average salary for Basic Plan members and 1.7% for Coordinated Plan me bers for each year of service. For PEPFF members, the annuity accrual rate is 3.0% for each ear of service. For all PERF and PEPFF members hired prior to July 1, 1989, whose annuity i calculated using Method 1, a full annuity is available when age plus years of service equal 90. Normal retirement age is 55 for PEPFF members and 65 for Basic and Coordinated Plan me bers hired prior to July 1, 1989. Normal retirement age is the age for unreduced social security enefits capped at 66 for Coordinated Plan members hired on or after July I, 1989. A reduced tirement annuity is also available to eligible members seeking early retirement. I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH Stearns County, Minnesota NOTES TO THE FINANCIAL STATEMENTS December 31, 2004 NOTE 9 - DEFINED BENEFIT PENSION PLANS - STATEWIDE Public Employees' Retirement Association (Continued) A. Plan Description (Continued) There are different types of annuities available to members upon retirement. A single-life annuity is a lifetime annuity that ceases upon the death ofthe retiree--no survivor annuity is payable. There are also various types of joint and survivor annuity options available which will be payable over joint lives. Members may also leave their contributions in the fund upon termination of public service in order to qualify for a deferred annuity at retirement age. Refunds of contributions are available at any time to members who leave public service, but before retirement benefits begin. The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active Plan participants. Vested, terminated employees who are entitled to benefit~ but are not yet receiving them, are bound by the provisions in effect at the time they last terminated their public service. PERA issues a publicly available financial report that includes financial statements and requireq supplementary information for PERF and PEPFF. That report may be obtained on the web at : www.mnpera.org.bywritingtoPERAat60EmpireDrive.Suite200.S1.Paul.MN 55103-208a or by calling (651) 296-7460 or (800) 652-9026. ! B. Funding Policy Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. These statutes are established and amended by the state legislature. The City makes annual contributions to the pension plans equal to the amount required by state statutes. PERF Basic ! ;~:;ecif~~;~~:~e~=~~:~e:V~~: :!:~r;:,~~e::~~: ~~~~~:~;~'~:~~~~b~;;6.2% o~ their annual covered salary. The City ofSt. Joseph is required to contribute the following . percentages of annual covered payroll: 11.78% for Basic Plan PERF members, 5.53% for Coordinated Plan PERF members and 9.3% for PEPFF members. The City's contributions to the Public Employees Retirement Fund for the years ending December 31, 2004, 2003 and 2002 were $ 20,915, $ 20,396 and $ 20,462, respectively. The City's contributions to the Public Employee's Police and Fire Fund for the years ending December 31,2004,2003 and 2002 wen~ $ 28,866, $ 28,667 and $ 26,783, respectively. The City's contributions were equal to the contractually required contributions for each year as set by state statute. Expended through 12/31/04 I I I I I I I I I I I I I I I I I I I CITY OF ST. JOSEPH Stearns County, Minnesota Project Authorization $ 367,498 166,505 1,148,069 332,086 311,642 213,440 56,063 NOTE 1 - SUBSEQUENT EVENTS NOTE 2 - PRIOR PERIOD ADJUSTMENT NOTE 3 - RELATED PARTY TRANSACTION NOTES TO THE FINANCIAL STATEMENTS December 31, 2004 The Ci has entered into contracts for construction as follows: Commitment NOTE 0 - COMMITMENTS Pro. ect South ast Utilities East Ba er Street Lift Station Liberty Pointe Northl d Plat VII Northla d Plat VIII Callaw y Street Improvement 16th A enue Improvement $ 357,747 162,534 1,161,853 324,147 269,396 199,531 47,760 $ 9,751 3,971 (13,784) 7,939 42,246 13 ,909 8,303 In Marc of 2005, the City issued 2005B General Obligation Improvement Bonds totaling $ 1,655, 00 and 2005A Public Project Revenue Crossover Refunding Bonds totaling $ 645,000. Prior pe .od adjustments of $ 1,387,146, $ 1,448,421 and $ 2,223,094 are shown respectively in the Wat r, Sanitary Sewer and Stormwater Funds to adjust the beginning capital asset and related epreciation amounts. The ED has issued Public Project Revenue Bonds of2000 and 2003. These Bonds are to finance he City Hall and maintenance facility projects. Rental payments are due from the City to the E A. The City will own the projects upon completion of the rental payments. Since the EDA is eported as a blended component unit of the City, the lease transactions are not reported. The deb and projects are recorded as though part of the City. I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I CITY OF ST JOSEPH 12/12/052:03 PM Page 30 SOURCE SOURCE Oeser Budget Rev FUND 601 Water Fund 36210 Interest Earnings 36221 Water Tower Antenna Lease 36260 Surplus Property 37110 Rate Class One 37171 water meters, meter repair 37172 inspection fees 37180 Water Surcharge - (Monthly) 37181 State Water Surcharge 37182 Water Filtration Surcharge FUND 601 Water Fund $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Audit Revenue 2005 YTO Amt $5,808.00 $18,481.21 $396.67 $111,681.10 $16,833.33 / ~~$16-;30O:1f6 .- $9,131.20 $3,808.84 $15,131.16 $197,571.51 Balance -$5,808.00 -$18,481.21 -$396.67 -$111,681.10 -$16,833.33 -$16,300.00 -$9,131.20 -$3,808.84 -$15,131.16 -$197,571.51 CITY OF ST JOSEPH 12/12/052:03 PM Page 41 Audit Expenditures Current Period: November 2005 , 2004 YTO ~~ OBJ OBJ Oescr YTO Amt Balance ?!.....~.~.?~....t FUND 601 Water Fund i DEPART 47100 Bond Payment (P & I) 1 600 Debt Service - Prin $80,000.00 . $95,000.00 $85,000.00 $10,000.00 89.47to 611 Bond Interest $27,892.50 $29,000.00 $39,453.75 -$10,453.75 136.0510 DEPART 47100 Bond Payment (P $107,892.50 $124,000.00 $124,453.75 -$453.75 100.371 DEPART 49410 Power and Pumping 1 220 Repair and Maint S $554.36 $6,500.00 $6,800.38 -$300.38 104.62O~0 381 Electric Utilities $9,630.79 $12,000.00 $8,195.45 $3,804.55 68.300(0 383 Gas Utilities $1,272.21 $2,500.00 $787.99 $1,712.01 31.52o/p 530 Improvements Oth $12,100.49 $2,500.00 $5,308.50 -$2,808.50 212.34% i DEPART 49410 Power and Pumpin $23,557.85 $23,500.00 $21,092.32 $2,407.68 89.75O)? DEPART 49420 Purification 132.91 J 210 Operating Supplies $2,723.31 $2,600.00 $3,455.69 -$855.69 220 Repair and Maint S $165.93 $700.00 $0.00 $700.00 0.0009 303 Engineering Fee $16,302.62 $4,000.00 $1,317.56 $2,682.44 32.94~! 312 Tests $2,938.16 $3,000.00 $1,276.00 $1,724.00 42.53011 , 322 Postage $11.76 $1,000.00 $0.00 $1,000.00 0.00"1<\ 381 Electric Utilities $3,279.85 $4,600.00 $1,317.30 $3,282.70 28.64% 383 Gas Utilities $968.72 $1,500.00 $1,675.88 -$175.88 111.73O/d DEPART 49420 Purification $26,390.35 $17,400.00 $9,042.43 $8,357.57 51.970111 DEPART 49430 Distribution 210 Operating Supplies $14,823.75 $12,500.00 $11,792.77 $707.23 ~.~~ 220 Repair and Maint S $6,243.76 $7,000.00 $8,279.23 -$1,279.23 118.27% 340 Advertising $333.00 $600.00 $24.00 $576.00 4.00% 580 Other Equipment $0.00 $1,500.00 $0.00 $1,500.00 0.00%\ $21,400.51 i DEPART 49430 Distribution $21,600.00 $20,096.00 $1,504.00 93.04%1 I DEPART 49435 Storage , 200 Office Supplies $0.00 $0.00 $55.00 -$55.00 0.00%1 381 Electric Utilities $1,812.44 $1,600.00 $1,616.76 -$16.76 101.05% DEPART 49435 Storage $1,812.44 $1,600.00 $1,671.76 -$71.76 104.49% DEPART 49440 Administration and General 101 Salaries $63,746.09 $80,000.00 $68,295.75 $11,704.25 85.37% 121 PERA Contribution $3,117.67 $5,000.00 $3,656.37 $1,343.63 73.13% 122 FICA Contributions $2,746.97 $4,800.00 $3,923.62 $876.38 81.74% 125 Medicare Contributi $874.15 $1,000.00 $917.68 $82.32 91.77% 131 Health Insurance $11,381.94 $12,000.00 $9,037.68 $2,962.32 75.31% 132 Dental Insurance $1,310.26 $1,200.00 $1,391.92 -$191.92 115.99% 133 Life Insurance $150.45 $250.00 $157.66 $92.34 63.06% 134 Disabilty Insurance $446.71 $600.00 $527.79 $72.21 87.97% 137 Flex Plan Administr $241.77 $300.00 $216.89 $83.11 72.30% 151 Workers Compo Ins $1,489.00 $1,600.00 $2,860.00 -$1,260.00 178.75% 171 Clothing Allowance $595.52 $1,000.00 $1,056.68 -$56.68 105.67% 200 Office Supplies $452.22 $500.00 $1,213.87 -$713.87 242.77% 210 Operating Supplies $2,670.18 $2,500.00 $3,508.69 -$1,008.69 140.35% 212 Safety Program $1,005.27 $800.00 $1,035.21 -$235.21 129.40% 215 software support $759.28 $900.00 $668.15 $231.85 74.24% 220 Repair and Maint S $1,234.56 $1,700.00 $697.93 $1,002.07 41.05% 303 Engineering Fee $0.00 $0.00 $327.00 -$327.00 0.00% 319 Gopher State Notifi $642.85 $1,200.00 $1,289.96 -$89.96 107.50% 321 Telephone $490.76 $750.00 $746.48 $3.52 99.53% 322 Postage $987.70 $900.00 $1.007.20 -$107.20 111.91% 331 Travel & Conferenc $485.00 $500.00 $200.00 '$300.00 40.00% 361 General. Liability In $5,000.00 $5,000.00 $5,000.00 $0.00 100.00% 410 Rentals $0.00 $500.00 $0.00 $500.00 0.00% OBJ OBJ Oeser 433 Dues & Subscriptio 441 Sales Tax 442 Water Permit 444 Annual Water Con 446 License 580 Other Equipment DEPART 49440 Administration and FUND 601 Water Fund CITY OF ST JOSEPH Audit Expenditures Current Period: November 2005 2004 YTO Amt $555.70 $440.00 $476.70 $3,954.00 $14.52 $12,456.57 $117,725.84 $298,779.49 Exp $750.00 $0.00 $600.00 $5,600.00 $0.00 $0.00 $129,950.00 $318,050.00 YTO $534.50 $652.71 $488.95 $6,590.00 $0.00 $762.10 $116,764.79 $293,121.05 Balance $215.50 -$652.71 $111.05 -$990.00 $0.00 -$762.10 $13,185.21 $24,928.95 12/12/052:03 PM Page 42 " i i I t- of BUdg~t 71.27<% 0.00*0 81.49% 117.680/0 o.oo~o 0.000/( 89.850/0 .21.1 Customer Comparisons 2005 Rates to Proposed 2006 Rates Current 2005 Rates Cubic Feet 700 1,300 4,800 23,900 44,900 Water Rate 1.45 10.15 131.95 487.20 346.55 651.05 Water Filtration 4.00 4.00 4.00 4.00 4.00 4.00 Water Surcharge 2.00 2.00 2.00 2.00 2.00 2.00 State Charge 1.00 1.00 1.00 1.00 1.00 1.00 Total 17.15 138.95 494.20 353.55 658.05 Proposed 2006 Rates Cubic Feet 700 1,300 4,800 23,900 44,900 Water Rate 1.60 11.20 145.60 537.60 382.40 718.40 Water Line Charge 8.00 8.00 8.00 8.00 352.00 8.00 State Charge 1.00 1.00 1.00 1.00 1.00 1.00 Total 20.20 154.60 546.60 735.40 727.40 Total Increase 3.05 15.65 52.40 381.85 69.35 % of Increase 18% 11% 11% 108% 11% 12/12/20051 PM '1-0 o c ...2 .aCDt) 00)0..........00),....~~ CD I.O,....Nv.....vO),.........N Ec COCO,....,....OOC:OC:Oo)~~ ::::J c z8 = I.OCO,....OOO)O.....NC')v :'0: 0) 0) 0) 0) 0) 0 0 0 0 0 .... 0)0)0)0)0)00000 >- .........................NNNNN tn CI) tn C CI) C. >< W Aa ~ Vc- tn C'a U) CI) CD Vc- ::s ::s c: c cQ CD > CI) Vc- CD > n:: CI) La . ~ Vc- .... 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U CI) c ::J 325,000.00 Expenses 75,000.00 1996 Water Revenue 150,000.00 2005 Water Filtration 550,000.00 Total Expenses with Depreciation 314530 No. Customers 1293 12 Month Usage 15,538,200.00 Current Rate 1.45 225,303.90 1.50 233,073.00 1.55 240,842.10 1.60 248,611.20 1.65 1.70 1.7p 256,380.30 264,149.40 271,918.5~ (550,000.00) (550,000.00) (550,000.00) (293,619.70) (285,850.60) (278,081.50) Expenses with Depreciation Short fall to be covered with line charge (550,000.00) (550,000.00) (550,000.00) (550,000.00) (324,696.10) (316,927.00) (309,157.90) (301,388.80) line Charge (41.85) (40.85) (39.85) (38.85) (37.85) (36.85) (35.8t) ~m.-~" 12 Month Rate I No. Customers Usage 1.45 1.50 1.55 1.60 1.65 1.70 1.75 1293 15,538,200.00 225,303.90 233,073.00 240,842.10 248,611.20 256,380.30 264,149.40 271,918.59 (442,000.00) (170,081,5q) , (550,000.00:) (278,081,50;) (33,27~ ii;';d~;j_~:Dii:~~s~!:lmJU:~"'\ij;;~~'IIW~Ji;::,.J,,:~;',I:ii;~j.]wr{;!l>:;~Z~:~~~J~~l-,=g"'~lii-;'~":,i!;;);;~;:J?'!_Wid;i: :::~.~}Jj! Expenses without Depreciation (442,000.00) (442,000.00) (442,000.00) (442,000.00) (442,000.00) (442,000.00) Short fall to be covered with line charge (216,696.10) (208,927.00) (201,157.90) (193,388.80) (185,619.70) (177,850.60) Line Charge (27.93) (26.93) (25.93) (24.93) (23.93) (22.92) Current 12 Month Rate No. Customers Usage 1.45 1.50 1.55 1.60 1.65 1.70 1393 15,538,200.00 225,303.90 233,073,00 240,842.10 248,611.20 256,380.30 264,149.40 Expenses with Depreciation (550,000,00) (550,000.00) (550,000,00) (550,000,00) (550,000,00) (550,000.00) Short fall to be covered with line charge (324,696.10) (316,927,00) (309,157,90) (301,388.80) (293,619.70) (285,850.60) Line Charge (38.85) (37,92) (36.99) (36.06) (35.13) (34.20) (219r 1.7, 271,918,50\ Current 12 Month Rate No. Customers Usage 1.45 1.50 1.55 1,60 1.65 1.70 1,75 1393 15,538,200.00 225,303,90 233,073.00 240,842.10 248,611.20 256,380.30 264,149.40 271,918,50 Expenses without Depreciation (442,000.00) (442,000.00) (442,000.00) (442,000.00) (442,000,00) (442,000.00) (442,000,00) Short fall to be covered with line charge (216,696.10) (208,927.00) (201,157.90) (193,388.80) (185,619,70) (177,850.60) (170,081.50) Line Charge (25.93) (25.00) (24.07) (23.14) (22,21) (21.28) (20.35) 210.00