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Home My WebLink About2005 [11] Nov 03 {Book 36} Administrdtor Judy Weyrens MdYor Richdrd GJrlbom Councilors AI Rdssier Ross Rieke Renee Symdnietz Ddle Wick www.cityofst;oseph.com CITY OF ST. JOSE1PH St. Joseph City Council November 3, 2005 7:00PM 1. Call to Order 2. Approve Agenda 3. Consent Agenda . a. Minutes - Requested Action: Approve the minutes of October 3, 6, and 20, 2005! b. Bills Payable - Requested Action: Approve check numbers 036392-036448 c. Application for Payment - Requested Action: Authorize the Mayor to execute Pay Application #2 for the 2005 Northland Heights Project and authorize payment to Erin Contracting in the amount of $306,906.71. d. Application for Payment - Requested Action: Authorize the Mayor to execute Pay Application #6 for the 2005 Hill Street & 3rd Avenue SW Improvements and authorize payment to RL Larson Excavating, Inc in the amount of $13,179.40. e. Financial Advisory Agreement - Requested Action: Authorize the Mayor and Administrator to execute an Agreement between the City of St. Joseph and Northland Securities for the sale of $4,595,000 Water Revenue Bonds. f. Ordinance Amendment - Requested Action: Authorize the Mayor and Administrator to execute Ordinance No. 2005-_ annexing the City owned property for the water filtration plant. 4. Public Comments to the Agenda 5. 7:05 PM Refuse Bids, BFI/Allied Waste 6. 7:10 PM Variance Request, Cory Ehlert - Maximum allowed accessory space 7. 7 :25 PM North East/West Corridor Study, Brian Shorten, SRF 8. City Engineer Reports a. New Municipal Wells Bid Award b. Water Treatment Plant Update c. Other Matters 9. Mayor Reports 10. Council Reports 11. Administrator Reports 12. Adjourn 2..') College Avenue North' PO Box bb8 . Sdint. loseph. Minnesotd ')6 74 Phone ,2..0.,b'.7201 FdX ,2..o.,b,. ,42.. I DRAFT October 3, 2005 Page llof 1 Pursuant to due call and notice thereof, the City Council met in Joint session with the Planning Commission on Monday, October 03, 2005 at 7:30 PM in the S1. Joseph City Hall. Citv Council Members Present: Mayor Richard Carlbom. Councilors AI Rassier, Dale Wick, Renne ! Symanietz. Administrator Judy Weyrens. I Planning Commissioners Present: Chair Gary Utsch. Commissioners S. Kathleen Kalinwoski, Micha~1 Deutz, Bob Loso, Marge Lesnick, Jim Graeve. ! Planning Commission Chair Utsch stated that the purpose of the meeting is to discuss a proposed Commercial Recreation Zoning District and PUD Overlay Regulations. The purpose of the Commercial Recreation (CR) District is to provide for regional entertainment activities to include uses such as a sports compiex. I i Commissioners questioned the intent of utilizing the PUD process for development in a CR District. ! Weyrens stated that the City has the ability to manage the development if a PUD is utilized. For exa~ple, if a stadium is constructed, the hours of operation and types of events that would be allowed can be ! managed through a PUD Agreement. Discussion of the CR District included: >- Review the permitted uses, combining sports related uses >- Review minimum lot size - discussion questioned whether 20 acres was excessive for the proposed uses identified. i >- Parking provisions should be included in the Zoning District. Minimally the Ordinance shouldr reference the parking requirements. I >- Consider reducing the maximum allowed height. i >- Exempt signs - Signs identifying parking areas could contain a corporate logo, but not advertise a specific product. >- Review the maximum impervious surface coverage >- Freestanding sign - the table relating speed to maximum sign dimensions does not include requirements for a 60 mph speed, which is located adjacent to the proposed CR District. >- Clarify how freestanding signs and electronic message signs interface. The proposed Ordin~nce would allow for two pylon signs, one free standing and one electronic message sign. i >- Considering requiring exterior requirements for developments that abut a residential zoning I district. ! The Council and Planning Commission also discussed a proposed PUD Overlay District. Weyrens ~tated that currently the City utilizes PUD for residential development if the development is greater than 20 r acres. The proposed Ordinance would expand the utilization of PUD and allow all zoning districts td use a PUD overlay. In reviewing the proposed Ordinance, those present requested the section identifyi~g minimum acres be reviewed and the Commercial Recreation District should be added to the same provision. i I Weyrens stated that the Ordinance will be revised and re-submitted to the Planning Commission fori review and comment. : Adiourn: The meeting was adjourned by consensus at 8:45 PM. Judy Weyrens Administrator City of St. Joseph 11/01/0510:18 AM Page 1 Bills Payable . Revised Check Search Name Comments Amount FUND DEPART OBJ. Nbr 036392 BRAUN INTERTEC ENGINEERING,INC DBL & ECC Labs $1,010.00 602 49480 312 036393 ST. JOE MEAT MARKET, INC supplies for $56.18 101 41110 331 ! 036394 CROW WING COUNTY S Bialke notary $100.00 101 41430 433] 03639.5 GLA TZEL, LEO & THERESA Final payment for $39,945.12 434 49440 5301 036400 ALLIED WASTE SERVICES Oct usage $53.73 602 49490 3841 036400 ALLIED WASTE SERVICES Oct usage $242.87 101 45202 384] 036400 ALLIED WASTE SERVICES Oct usage $12,321.14 603 43230 .384' 036400 ALLIED WASTE SERVICES Oct usage $53.73 105 42220 384 036401 CAMERA TRADER photo processing $20.06 101 42120 210 036401 CAMERA TRADER photo processing $27.83 101 42120 210 036402 CENTRAL HYDRAULICS swivel connectors, $111.44 101 43120 220 036403 CENTRAL MCGOWAN Medical oxygen $38.09 105 42270 2101 036404 CENTRAL MINN TRAINING ASSOC. 3 officers dues $450.00 101 42120 433! 036405 FASTSIGNS Disc golf numbers $15.25 101 45202 220 036406 FEDEX $15.09 101 41430 3221 036406 FEDEX overnight to $17.04 101 41430 3221 036407 GRAINGER band saw coolant $107.80 101 45201 210 036407 GRAINGER band saw - $2,556.00 490 45201 5801 036408 HENRYS WATERWORKS INC Remote readers, $1,586.87 601 49430 21Q 036409 HOME DEPOT CR galv. Pipe & $82.69 601 49440 210 036410 HONER SUPPLY COMPANY portable air $191.70 101 43120 240 036411 J & M OIL CO. 300 gals #2 dyed $415.92 101 43120 210 036411 J & M OIL CO. 300 gals #2 dyed $415.91 101 45202 210 036412 KEEPRS, INC/CY'S UNIFORMS Etshokin, R - $44.95 101 42120 10~ 036412 KEEPRS, INC/CY'S UNIFORMS Clothing Allow-J $83.95 101 42120 171 036413 LEAGUE OFMN CITIES LMC-FalJ $300.00 101 41430 331 036413 LEAGUE OF MN CITIES LMC-FalJ $900.00 101 41110 331 036414 L1NGL, GREG & JULIE cleaning $280.00 101 41942 300 036415 LOSO'S STORE Stearns Mun $6.79 101 41110 331 036415 LOSO'S STORE Stearns Mun $26.53 101 41110 331 036416 LOSO, ANDREW mowing & $300.00 101 43120 300 036417 LOSO, NATHAN planning comm, $300.00 101. 41950 103 036418 LOSO, TERRY Fire Chiefs $264.03 105 42240 331 036419 M-R SIGN CO., INC. 19 - bike signs $155.65 101 45202 210 036419 M-R SIGN CO., INC. 4 - street sign $157.28 101 43120 210 036420 ME NARDS rosettes for hand $26.77 101 41942 220 036420 MENARDS anti-freeze $31.53 101 45202 219 036421 MINNESOTA ELECTRIC SUPPLY CO lamps $197.75 101 42120 219 036421 MINNESOTA ELECTRIC SUPPLY CO bulbs for maint $803.35 101 45201 210 036422 MUNICIPAL DEVELOPMENT CORP ecta contract hours $2,052.94 150 46500 30P 036423 MUSTANG MAPPING map updates $392.94 105 42220 21b 036425 .oFFICE DEPOT office supplies $32.49 101 41430 200 036426 ROBERTSON KENT Oct 26 - Downtown $300.00150 46500 300 036427 SAM'S CLUB 55 gal drum of oil $92.26 101 43120 210 036427 SAM'S CLUB 55 gal drum of oil $92.25 101 45202 21.0 036427 SAM'S CLUB 55 gal drum of oil $92.26 602 49450 210 036427 SAM'S CLUB 55 g~1 drum of oil $92.25 601 49430 210 036428 SEH Midnight Haulers $309.00 101 43131 3d3 036428 SEH 2' digital contour $36.00 101 43131 3d3 036428 SEH Verizon Wireless $1,748.00 101 43131 3d3 036428 SEH ISD742 School $366.50 101 43131 3d3 036428 SEH Liberty Pointe 2nd $305.00 101 43131 3d3 036428 .SEH Hillstreet &. 3rd $321.90 433 43120 5~0 036428 SEH River Bats $1,772.30 101 43131 3q3 036428 SEH confinement of $90.00 101 43131 3Q3 036428 SEH drainage $202.73 101 43131 3q3 036428 SEH 2005 Sewer $605.00 101 43131 3Q3 036428 SEH 2006 Street $3,076.42 101 43131 303 036428 SEH 2005 Seal Coat $395.51 490 43120 5~0 . 036428 SEH New Municipal $2,037.00 434 49440 5qO 036428 SEH Well Field Plat $1,056.50 434 49440 5r 036428 SEH Add't well sites $417.32 434 49440 5 0 City of St. Joseph 11i01i05 '10:18 JIi,M Page, 2 Bills Payable - Revised Check Search Name Comments Amount FUND DEPART OBJ Nbr 036428 SEH Graceview 3 $2,824.32 101 43131 303 036428 SEH Foxmore Hollow $360.23 101 43131 303 036428 SEH Cloverdale $560.03 431 43120 530 036428 SEH Northland 8 $667.86 430 43120 530 036428 SEH Pond View Ridge $69.50 101 43131 303 036428 SEH Liberty Pointe $492.43 428 43124 530 036428 SEH Transportation $95.00 101 43131 303 036428 SEH Arcon Phase I $1,759.56 101 43131 303 036428 SEH Northland Heights $19,236.00 101 43131 303 036428 SEH Pond View 9 $6,369.07 101 43131 303 036428 SEH Municipal State $72.50 101 43131 303 036428 SEH Momingside Acres $575.72 101 43131 303 036429 SPRINT 3 mobile $307.08 101 42151 321 036430 ST. CLOUD TRUCK SALES repair exhaust $97.21 105 42260 220 036430 ST. CLOUD TRUCK SALES repair brakes $2,317.09 105 42260 ..,"" ~v 036431 ST. JOSEPH NEWSLEADER rezoning lot 2 blk 3 $54.00 101 41120 340 036431 ST. JOSEPH NEWSLEADER rezoning E & E & $72.00 101 41120 340 036431 ST. JOSEPH NEWSLEADER variance R1 $42.00 101 41120 340 036431 ST. JOSEPH NEWSLEADER thank you ad $5.40 105 42210 340 036431 ST. JOSEPH NEWSLEADER Winter parking $48.00 101 42120 340 036431 ST. JOSEPH NEWSLEADER City/Township $36.00 101 41910 431 036432 ST. JOSEPH TOWNSHIP 16th Ave SE $22,222.00 490 43120 530 036433 STEARNS COOPERATIVE ELEC. ASSN Oct usage $42.16 602 49471 381 036433 STEARNS COOPERATIVE ELEC. ASSN Oct usage $45.50 602 49480 381 036433 STEARNS COOPERATIVE ELEC. ASSN Oct usage $254.17 101 45201 381 036433 STEARNS COOPERATIVE ELEC. ASSN Oct usage $33.92 602 49473 381 036433 STEARNS COOPERATIVE ELEC. ASSN Oct usage $537.75 101 43160 386 036433 STEARNS COOPERATIVE ELEC. ASSN Oct usage $44.60 602 49472 381 036434 STEARNS COUNTY SHERIFF'S DEPT. citation books - 12 $42.60 101 42120 210 036435 SYMANIETZ, RENEE Stearns Mun $32.89 101 41110 331 036436 TAUFEN, DICK winch $53.18 101 45202 240 036436 TAUFEN, DICK Diesel fuel $72.53 101 43120 210 036436 TAUFEN, DICK winch $53.19 101 43120 240 036437 TORBORG, RANDY Fire Chiefs $278.76 105 42240 331 036438 TRAUT WELLS Water $17.50 601 49420 312 036438 TRAUT WELLS Water $35.00 601 49420 312 036439 VERJZON WIRELESS cell phone $18.21 101 43120 321 036439 VERIZON WIRELESS cell phone $174.07 101 42151 321 036439 VERIZON WIRELESS cell phone $23.62 601 49440 321 036439 VERIZON WIRELESS cell phone $16.21 602 49490 321 036439 VERIZON WIRELESS cell phone $27.80 101 41430 321 036439 VERIZON WIRELESS cell phone $18.21 101 45202 321 036440 VIKING INDUSTRIAL CENTER sfty glasses, $88.28 602 49490 212 036440 VIKING INDUSTRIAL CENTER maintenance on $182.61 602 49490 212 036440 VIKING INDUSTRIAL CENTER maintenance on $182.61 601 49440 212 036440 VIKING INDUSTRIAL CENTER maintenance on $182.61 101 45202 212 036440 VIKING INDUSTRIAL CENTER sfty glasses, $88.28 101 43120 212 036440 VIKING INDUSTRIAL CENTER sfty glasses, $88.28 601 49440 212 036440 VIKING INDUSTRIAL CENTER maintenance on $182.60 101 43120 212 036440 VIKING INDUSTRIAL CENTER sfty glasses, $88.28 101 45202 212 036441 WERNER ELECTRIC SUPPLY photo eye bulbs for $68.31 601 49430 210 036441 WERNER ELECTRIC SUPPL Y voltage markers $43.15 601 49430 210 036442 XCEL ENERGY Oct usage $160.74 101 43160 386 036442 XCEL ENERGY Oct usage $111.92 105 42280 383 036442 XCELENERGY Oct usage $79.71 101 45202 381 036442 XCEL ENERGY Oct usage $16.31 101 45201 381 036442 XCEL ENERGY Oct usage $36.16 101 45201 383 036442 XCEL ENERGY Oct usage $399.52 105 42280 381 036443 ZEE MEDICAL SERVICE 6 file drawer keys $16.24 101 41430 210 036444 FASTENAL COMPANY hex & nylocks $20.42 101 45202 220 036444 FASTENAL COMPANY nuts & bolts $98.24 601 49430 210 036446 US CABLE internet service $50.55 101 41430 321 City of St. Joseph Bills Payable - Revised Check Search Name Comments Amount FUND DEPART OBJ; Nbr 036447 WSB & ASSOCIATES, INC Field $8,593.27 435 43120 530 036447 WSB & ASSOCIATES, INC Field $7,885.79 435 43120 530 036447 WSB & ASSOCIATES, INC Field $12,136.69 435 43120 530 036448 ZEP MANUFACTURING D-Iceer $280.05 101 43120 210 036448 ZEP MANUFACTURING Towels & $70.51 101 43120 220 036448 ZEP MANUFACTURING D-Icer $280.05 101 45202 210 036448 ZEP MANUFACTURING Towers 7 $70.51 101 45202 220 $171,206.17 11/01/0510:18 AM Page 3 I Attachment: Yes Of No REQUEST FOR COUNCIL ACTION DATE: October 27, 2005 Engineering ORIGINATING DEPARTMENT Tracy Ekola, PE DEPARTMENT APPROVAL AGENDA ITEM 2005 Northland Heights (SEH NO. STIOE 0503.01) PREVIOUS ACTION Application for Payment No.1 for $118,696.09 RECOMMENDED COUNCIL ACTION Application for Payment No.2 FISCAL IMPACT $306,906.71 COMMENTS/RECOMMENDATIONS X:\S\stjoe\comrnon\D39 Req Council Action\0503 pmt 2 l02705.doc SEH October 27,2005 RE: St. Joseph, Minnesota 2005 Northland Heights SEH No. A-STJOE 0503 14 City of St. Joseph Honorable Mayor and City Council c/o Judy Weyrens, Administrator St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please find Application for Payment No.2 for this project. We have reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: Erin Contracting, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Sincerely, ~&-. Project Engineer Jmw Enclosures X:ISlstjoeI050300lSpecslAFP-O.doc Short Elliott Hendrickson Inc.; \200 25th AVeTY= S:>~:r.. 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(lj Ci;OE>~o.ol:; "'C 0) jg 0) - 01: 5 5-Eg-E85El'> ~E:a-E~O)~ I- .g .2 o~ ~ -E ~ \ ~ I ~ Iii ~ Cl \Il ~ \ w ~ <( Cl co to '<t 0'V "g::g Zwz ;::I-~ l'> (/) . <( -(/) ccl-Cl I-(/)- zzo.. 0_<( <CCC l'>:2:z Zoo -00 ffi~l'> e W 1= j lQ ::> en ~ co I"- ...- I"- ...- I C\J o C') co 10 Z I"-~ r::ci ...-;:, xo O...J IcoO wor-: (/)Q..(/) e UJ e z W :E :E o o UJ a: Iii ~ Cl O'l ~ co to co to o I 'V I"- C') to LO Z :2: I 0.. W (/) o ..., . to I ~tOo.. (/)tOw u..X(/) 000 ~w: -O~ l'>o.(/) Q W > o 0:: a.. a.. < SEH October 27, 2005 RE: St. Joseph, Minnesota 2005 Hill Street & 3rd Ave SW Improvements, St. Joseph, MN SEH No. A-STJOE 0411.01 City of St. Joseph Honorable Mayor and City Council c/o Judy Weyrens, Administrator St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please find Application for Payment No.6 for this project. We have reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: RL Larson Excavating, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Sincerely, ~K Project Engineer Jmw Enclosures X:\Slsljoe\0411O I\SpecslAP-O.doc Short Elliott Hendrickson Inc., 1200 25th Avenue South. P.O. Box 1717. St. clbud, MN 56302-1717 SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax I Anachmem: Yes or No REQUEST FOR COUNCIL ACTION DATE: October 27, 2005 Engineering ORIGINATING DEPARTMENT Tyson Hajicek DEPARTMENT APPROVAL AGENDA ITEM 2005 Hill Street & 3rd Ave SW Improvements PREVIOUS ACTION Application for Payment No 5. RECOMMENDED COUNCIL ACTION Approve for payment No.6. FISCAL IMPACT $13,179.40 COMMENTS/RECOMMENDATIONS None. 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U)(])(]) "';"1= (J) 000 c ~O, W '- Lt) ...: ~'fC\lU) a:! 0.., D- c:( I Attachment: Yes otNo REQUEST FOR COUNCIL ACTION Consent - Financial Advisory Agreement DATE: November 3, 2005 Administration ORlGINA TING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Financial Advisory Agreement - Requested Action: Authorize the Mayor and Administrator to execute an Agreement between the City of S1. Joseph and Northland Securities for the sale of $ 4,595,000 Water Revenue Bonds. PREVIOUS ACTION The City Council on October 20, 2005 passed a resolution authorizing the sale of$ 4,595,000 in Water Revenue Bonds via negotiated sale. After passing the authorizing resolution the Council must enter into an agreement for the financial services. This agreement is the same agreement signed for each hondsale. RECOMMENDED COUNCIL ACTION Authorize the Mayor and Administrator to execute the Financial Advisory Agreement between the qity of S1. Joseph and Northland Securities. FISCAL IMP ACT $ 4,595,000 COMMENTS/RECOMMENDA TIONS FINANCIAL ADVISORY SERVICE AGREEMENT BY AND BETWEEN THE CITY OF ST. JOSEPH, MINNESOTA AND NORTHLAND SECURITIES, INC. This Agreement made and entered into by and between the City of St. Joseph, Minnesota (hereinafter "City") and Northland Securities, Inc., of Minneapolis, Minnesota (hereinafter "NS!"). WITNESSETH WHEREAS, the City desires to use the services of NSI related to the issuance of City bonds as described herein ("Debt"), and WHEREAS, NSI desires to furnish services to the City as hereinafter described, NOW, THEREFORE, it is agreed by and between the parties as follows: SERVICES TO BE PROVIDED BY NSI Debt Issuance: Serve as the City's Financial Advisor for the issuance of the Debt. NSI shall provide all services necessary to analyze, structure, offer for sale and close the transaction. Examples of the services include the following: Planning and Development * * * Meet with Cil)' officials and others as directed to define the scope and the objec!:i\es Assemble and analyze relevant statistical information. Prepare a preliminary feasibility study or discuss with City officials possible funding options and the fiscal implications of each. Prepare details on the recommended options. information on the issue structure, method of issuance, term, sale timing, call provisions, etc. Prepare a schedule of events related to the issuance process. Attend meetings of the City Council and other project and bond issue rei ailed meetings as needed and as requested. * * Bond Sales * Prepare, cause to be printed, and distribute the Official Statement and Bid Form to prospective bidders. Cause to be published the Official Notice of Sale if required by law. Recommend whether the issue should secure a bond rating. Ifthe issue is to be rated, prepare and furnish to the rating agencies the information they require to evaluate the issue and prov'ide their rating. Serve as the City's representative to the rating agencies. Directly contact underwriters most likely to serve as syndicate managers to assure that bidding interest is established. * * * st joseph fa 103 105 Page I * Assist the City in recelvmg the bids, compute the accuracy of the bids received, and recommend to the City the most favorable bid for award. * Coordinate with bond counsel the preparation of required contracts and resolutions. Post Sale Support * Coordinate the bond issue closing including making all arrangements for bond printing, registration, and delivery. * Furnish to the City a complete transcript of the transaction. * Assist, as requested by the City, with the investment of bond issue proceeds. Investment Assistance: Should the City desire to invest the proceeds from the Debt issuance or any other funds of the City through NSl in its capacity as a broker, NSI shall, at all times, transact such investments as principal. COMPENSATION For the proposed sale by the City of its approximate $4,595,000 General Obligation Water Revenue Bonds, Series 20050, (the "Bonds"), NSI's fee shall be a lump sum of $18,000.00 The fee due to NSI shall be payable by the City upon the closing oftlle Bonds. NSI agrees to pay the following expenses from its fee: * * Out.of~pocket expenses such as travel, long distance phone, and copy costs. Production and distribution of material to rating agencies andlor bond insurance companies. Preparation of the bond transcript. * The City agrees to pay for all other expenses related to the processing of the bond issue(s) including, but not limited to, the following: * * * Engineering andlor architectural fees. Publication oflegal notices. Bond counsel and local attorney fees. Fees for various debt certificates. The cost of printing Official Statements, if any. City staff expenses. Airfare and lodging expenses of one NSI official and City officials when and if traveling to New York City for rating agency presentations. Rating agency fees, if any. Bond insurance fees, if any. Accounting and other related fees. * * It is expressly understood that there is no obligation on the part of the City under the terms of this Agreement to issue the Bonds. If the Bonds are not issued, NSI agrees to pay its own expenses and receive no fee for any services it has rendered. st joseph fa 103 105 Page 2 AUTHORIZATION TO BID As a broker dealer, NSI is subject to the rules of the Municipal Securities Rulemaking Board (hereinafter "Board"). Pursuant to Rule G-23 of the Board, the City consents and does authorize NSI or any entity or company affiliated with NSl to submit a competitive bid for the purchase of the Bonds. NSI agrees that any bid so submitted shall be faxed directly to the City for receipt at least fifteen (15) minutes prior to the deadline otherwise established for the receipt of such a bid. SUCCESSORS OR ASSIGNS The terms and provisions of this Agreement are binding upon and inure to the benejit of the City and NSI and their successors or assigns. TERM OF THIS AGREEMENT This Agreement may be terminated by thirty (30) days written notice by either the City or NSI and it shali terminate sixty (60) days following the closing date related to the issuance of the Bonds. Dated this 3rd day of November, 2005 Northland Securities, Inc. By: Richard G. Asleson, Sr. Vice President City of S1. Joseph, Minnesota By: And: st joseph fa 103 105 Page 3 I .Attachment: Yes or No REQUEST FOR COUNCIL ACTION Consent Agenda - Annexation Ordinance DATE: November 3,2005 Administration ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Ordinance Amendment - Requested Action: Authorize the Mayor and Administrator to execute Ordinance No. 2005 -_ annexing the City owned property for the water filtration plant. PREVIOUS ACTION I During review of the plans for the water filtration plant, it was determined that it would be best for t~e City to manage the site with regard to inspection services. Therefore, the City approached St. Josepn Township and requested annexation ofthe water filtration plant site. Minnesota Statutes contain a provision that allow for annexation of municipal property even if the property is not contiguous. Tom Jovanovich contacted the Township Attorney, Kirby Dahl, and he concurred that the City could annex the property. Even though the City could annex the property without approval of St. Joseph Township, a resolution accepting the annexation request was submitted to the Township. Enclosed in the packet is the executed resolution from St. Joseph Township stating that they do not object. I RECOMMENDED COUNCIL ACTION Authorize the Mayor and Administrator to execute Ordinance No. 2005 FISCAL IMPACT COMMENTS/RECOMMENDATIONS Note: Due to the circumstances of this Annexation (not included in the Orderly Annexation Agreement and utilization ofMN Statute 414.033 Subd. 2[1]) the City is annexing the property by Ordinance. . ! CITY OF ST. JOSEPH ORDINANCE NO. 2005-_ AN ORDINANCE ANNEXING PROPERTY OWNED BY CITY OF ST. JOSEPH INTO THE CITY OF ST. JOSEPH WHEREAS, the City of St. Joseph is the owner of 52.68 acres of real property legally described in the attached Exhibit "A" which is currently located in the T OVvTIShip of St. Joseph. WHEREAS, the City of St. Joseph is the owner ofthe property subject to annexation; and WHEREAS, the City has authority to annex the property by Ordinance under Minn. Stat. S 414.033, Subd. 2(1). NOW, THEREFORE, the City Council for the City of St. Joseph HEREBY ORDAE\S: That the real property legally described in the attached Exhibit "A" is hereby annexed into the City ofSt. Joseph pursuant to Minn. Stat. 9 414.033, Subd. 2(1). This Ordinance is adopted this _ day of , 2005, and shall be effective upon approval by the Director of Office of Administrative Hearings, Municipal Boundary Adjustments. CITY OF ST. JOSEPH By Richard Carlbom" Mayor By Judy Weyrens, Administrator/Clerk This amendment was published on ,2005 EXHIBIT "A" Legal Description of Property Owned by the City of St. Joseph That part of the Southwest Quarter of the Northwest Quarter (SW1I4 NW1I4) and part ofthe Northwest Quarter of the Northwest Quarter (NW1I4 NW1I4) of Section 16, Township 124, Range 29, Stearns County, Minnesota, described as follows: Beginning at the southwest comer of said SW1I4 NW1I4; thence North 89 degrees 11 minutes 17 seconds East, assumed bearing, along the south line of said SW1I4 NW1I4, a distance of 1324.87 feet to the southeast comer of said SWl/4NW1I4; thence North 00 degrees 26 minutes 19 seconds West, along the east line of said SWl/4 NW1I4, 635.47 feet to the south right-of-way line of STATE HIGHWAY RIGHT OF WAY PLAT NO. 73-22 (R/W PLAT 73-22), according to the recorded plat thereof; thence South 89 degrees 44 minutes 18 seconds West, along said south right-of-way line 39.15 feet to boundary comer B23 (R/W PLAT 73-22); thence North 00 degrees 15 minutes 42 seconds West 198.74 feet to boundary comer B24 (R/W PLAT 73-22); thence northerly a distance of 119.77 feet along a curve concave to the east and not tangent with the last described line, said curve has a radius of 550.00 feet, a central of 12 degrees 28 minutes 39 seconds, and the chord of said curve bears North 18 degrees 22 minutes 06 seconds East, to the east line of said SWl/4 NWl/4; thence North 00 degrees 26 minutes 19 seconds West along said east line and not tangent to said curve a distance of212.27 feet to the southwesterly right-of- way line of said (R/W PLAT 73-22); thence North 50 degrees 48 minutes 33 seconds West along said southwesterly right-of-way line 1198.65 feet to boundary comer B26 (R/W PLAT 73-22); thence South 79 degrees 53 minutes 44 seconds West 189.15 feet to boundary comer B27 (R/W PLAT 73-22); thence southwesterly a distance of 30433 feet along a curve concave to the southeast and not tangent with the last described line, said curve has a radius of2789.79 feet, a central angle of 06 degrees 15 minutes 01 seconds, and the chord of said curve bears South 45 degrees 18 minutes 57 seconds West, to the west line of the Northwest Quarter of said Section 16; thence South 00 degrees 31 minutes 50 seconds East, along said west line and not tangent to said curve a distance of 1688.93 feet to the point of beginning. AND That part of the West 12 of the Northwest ~ of Section 16, Township 124 N., Range 29 W. shown as Parcel 25 on the plat designed as State Highway Right of . Way Plat No. 73-22 on file and of record in the office of the County Recorder in and for Stearns County, Minnesota; which lies northerly of the frontage road deeded to St. Joseph Township (Doc. No. 578355); easterly of Stearns County State Aid Highway 2, and southerly ofInterstate Highway 94. RESOLUTION ACCEPTING ANNEXATION REQUEST City of St. Joseph - Water Filtration Plant Glatzel Property The Town ofSt. Joseph HEREBY RESOLVES: That the Township has no objection to the City of St. Joseph annexing the property described in Exhibit "A" and Exhibit "B" which is owned by the City ofSt. Joseph. This annexation is exempt form the Orderly Annexation Agreement because it is City owned property to be used for City services purposes. This Resolution is adopted by the Town Board for the Township of St. Joseph the 26th day of September, 2005. ~--<,~ ~Gt~ Jerbme Salzer, Towri~p Supervisor ATTEST ;2 I A . ) /, .J ,~/ (1?-~~ Ann Reischl, township Clerk EXHIBIT A Part ofthe SWl/4 NWl/4 together with part of the NW1I4 1\T\Vl/4 Section 16, Township 124, Range 29, Steams County, Minnesota, lying southerly and westerly of STATE HIGHWAY RIGHT OP'\VAY PLAT NO. 73-22 Containing 49.65 Acres subject to easements of record. EXHIBIT B LEGAL DESCRIPTION That part ofthe West ~ of the Northwest 1;4 ofSecuon 16, To\vnship 12L ~';., Range 29 W. shown as Parce12S on the plat designed as State Highv.-ay Rig1:E of Way Plat No. 73-22 on file and of record in the office of the Coun:y Recarde:- in and for Steams County, ML.11lesota; which lies northerly oftne ~omage roac deeded to S1. Joseph Township (Doc. No. 578355); easterly of SIea2JS Coun:"y State Aid Highway 2, and southerly of Interstate Highway 94. I Attachment: Ye:s or No REQUEST FOR COUNCIL ACTION 7:05 PM - Refuse Bids, BFI/Allied Waste DATE: November 4,2005 Administration ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM 7:05 PM Refuse Bids, BFI! Allied Waste PREVIOUS ACTION The City advertised for proposals for the refuse service. The City Ordinance requires that all residents and rental units with three or less kitchens participate in the City sponsored refuse collection. This . requirement has been in place for many years and was included to assure that all residents disposed bf their refuse properly. The current refuse system offers residents the choice of a 60 gallon refuse container or pre-purchaseq bags that are equivalent to 30 gallons. All the refuse companies providing bids used containers as th~y can provide automated refuse removal with the same. Ifbags are used they must physically get out qfthe truck and place the garbage in the trucks. BFI! Allied Waste was in the process of converting the system to the automated system and that would have happened regardless. ! RECOMMENDED COUNCIL ACTION Accept the bid of BFI!Waste Management for a period of three years establishing the following rate$ for 2006. ' 90 Gallon Container 60 Gallon Container 30 Gallon Container Senior Rate $ $ $ $ 20.00/mo 15.00/mo 13.00/mo 6.50/mo FISCAL IMPACT COMMENTS/RECOMMENDATIONS In the past the City has subsidized the refuse for senior citizens (65 and older). This can be done if the City absorbs the subsidy through user rates. Therefore you will notice that the rates charged per month are higher than the actual rates. One of the reasons for subsidizing the senior rate was the fact that they do not have as much garage as younger families with children. While the City had the option of the bag system, that did not provide an economical weekly garbage system. The bag system works if you do not put out garbage each week. Using the methodology that the senior rate is offered as they do not have as much garbage, it would make sense to offer the senior rate for the smaller service. If the Council chooses you can change the senior rate to the larger service or change the rate. In addition to subsidizing the senior rate the City must absorb the billing cost of refuse and the City portion of the compost area. We have been able to keep refuse constant for many years and can continue . to do so. Q) o .~ Q) .cen Q.Q)LO CI) (/) 0 (/)~O O(j)C\I '"')~(Y') .,.J "- en c .25 It- 0 E o Q) ~ 10 ~ 6~z CI:I I- :2 aJ - - u s::: CI:S G) ... t::c ::s 0 00 Cl) ..... ..... ..... ~.! s::: lQ 0;: l!! S G) .- ~- uS G) .- ::J s::: In CI:S ,C/) G) _"0 G) LL= In;;: 5 ~ e! Q) Q) 1i)"Ui c..c.. E E ::s :J r::r::ClCl .2.2"0"0 roro>.>' C9C9C\1CO 00-- co(Y'):::t~ I I I I ffi ffi .... ffi Q) Q) ('0 Q) >->- ~>- Q) Q) Q) Q) r:: r:: c: r:: 0000 C\l0 1'-0 "';0 I'- ..... ..... C\I ~ CI:S E E ::s C/) - /II o o co ::s s::: s::: <( @ Waste Management 650 NE H~1' 10 5t Cloud. MN56304 WASTE MANAGEMENT October 24.. 2005 City Clerk! Administrator 25 College Avenue North S1. Joseph, MN 56374 Dear Ms. Weyrens, Waste Management is excited to offer the enclosed bid for solid waste and recycling collection for all residents of the City of S1. Joseph. You will find enclosed a bid that will cover all of the costs for residential solid waste and recycling collection as well as spring and fall curbside re'sidential cleanups. Please note that we are proposing to collect recyclables every other week using our relatively new collection technology termed "single sort", that requires no sorting of recyclables OIl the part of the resident and eliminates the problem of recyclables blowing around, that can be an issue with the current recycle bin system. Additionally we have found that when we offer single sort recycling, participation rates improve and the volume of recyclables increases up to 10 pounds per household per month. By removing dns additional recycling from the waste stream we help to preserve landfill space and reduce demand for our natural resources. How single sort works is we provide all residents with a 64-gallon wheeled recycle <:art. This can will have a gold lid to differentiate it from our all green garbage carts, plus the lid will have a decal listing all acceptable recyclable items that can be placed inside the container. Once collecte~ the recyclables are transported to and processed at the Waste Management material recovery facility, which handles 15,000 tons of recyclables every month. I have enclosed copies of a flyer and calendar that we have used in other areas that have converted to single sort for your review. Waste Management would like to thank you for considering our proposal for service and looks fonvard to the opportunity to provide solid waste and recycling collection services to your community. Best Regards, WASTE MANAGEMENT OF MINNESOTA ~~ Todd Egenes Public Sector Services Manager vJ () S. REFUSE SERVICE FOR THE CITY OF ST. JOSEPH Please submit a proposal for each of the following: e."~\"'II ~t~f..f' U3~ ~i""Ic. $O~ 1. For once a week refuse and"recycling service: a. Allowing one (1) sixty (60) gallon container plus a recycling program. $ /J..90 1 year $/3,-;;'cr 2 year $ J 3,C;/j 3 year b. Allowing one (1) thirty (30) gallon container plus a recycling program $ l:l.~ 1 year $ /3.00 2 year $ /3, ljb . 3 year I per- ImoJ'\+~ per ~^.fJ-.. 2. Dumpsters for Wastewater Plant, Fire Hall, Maintenance Shop, and Parks, weekly pickup: a. Four (4) two (2) yard dumpsters - Wastewater Plant, Fire Hall, Memori~l Park, New Maintenance Shop $ /'0,to7 1 year $ 17/.(07 2 year $ /7(P.~7 3 year b. Two (2) six (6) yard dumpsters -Millstream Park, Lions Park $ IrdoJo7 1 year $ I 7 C;; . (;,,-7 3 year $ Ill.rc7 2 year f~ t', Mt')I)+A 1~1 MOAfh. '" VA'~ Bf' ALLIED WASTE SERVICES 10/22/05 City ofS1. Joseph 25 College Ave N St.Joseph,~. 56374 ATTN: Judy V/ehrens RE: Refuse and Recycle bid BFI! Allied Waste is pleased to offer the following prices for the weekly collection of Refuse and Recycling for the affected residents of S1. Joseph. Included in these prices are 1. 4 Curbside clean up days. (2 in the spring and 2 in the fall) to accommodate additional acceptable refuse from the affected residential contract customers. 2. 2 Appliance drop off days. (One in spring and one in fall) to accommodate discarded appliances also known as white goods. Excluding Gas operated refrigerators and motor home air conditioners. 3. 2 additional pick ups for Christmas Trees 4. Weekly collection of curbside Recycling. In addition to prices of a BFI! Allied Waste provided 30 and 60-gallon cart tor refuse. I've also included prices for a 90-gallon container in the event the city \vould consider offering that to residents a well. BFI/Allied Waste appreciates the past relationship with the City ofSt. Joe and hopes continue that relationship well into the future. Council Members: Please do not hesitate to call with any questions/comments you would have with this proposal or any other refuse / recycling related issues. Respectfully Jmnie~~ General Manager BFI! Allied Waste Services of Sauk Rapids BFI Waste Systems ofNA, Inc.lAllied Waste Services . 700 - 40th Ave., NE . P.O. Box 1125 . Sauk Rapids, Minnesota 563""9 Phone 320-252-9608 . Fax 320-252-3448 'O~l/AlU~J, WI\'&f'e. Se,-cvi<:'v.s REFUSE SERVICE FOR THE 'CITY OF ST. JOSEPH Please submit a proposal for each ofthe following: 1. For once a week refuse and recycling service: a. Allowing one (1) sixty (60) gallon container plus a recycling program. $ 'Loco 1 year $ -1l,lo Lf 2 year $ td..'d.3 3 year b. Allowing one (1) thirty (30) gallon container plus a recycling program $1010<6 $ lO.bLf $-11, d. 3 1 year 2 year 3 year C. o~e.(,) <to ~,,\'o"" <.oriT~~...~"(' ct )a.Q~ J;l,b'1 J'3.~~ 'f I '1e.,.< ~ye,,"{ '\yeA(' 2. Dumpsters for Wastewater Plant, Fire Hall, Maintenance Shop, and Parks, weekly pickup:.' a. Four (4) two (2) yard dumpsters - Wastewater Plant, Fire Hall, Memorial Park, New Maintenance Shop $~17. 50 1 year $ ? d. 7. <05" 2 year $ ~3'1.d.S 3 year b. Two (2) six (6) yard dumpsters - Millstream Park, Lions Park $ i 3 0 . '00 1 year $ J3~t5D 2 year $ I ~J 3.33 3 year If> f'''\c.e~ Al't. ON A Pt.y MoNT\. ef\S\'s. ~~ , 0" ~Jt"O 6x cJe€6 REFUSE SERVICE FOR THE CITY OF ST. JOSEPH Please submit a proposal for each of the following: 1. For once a week refuse and recycling service: a. Allowing one (1) sixty (60) gallon container plus a rcc;,'cIling program. <t: "~ \ '3 cr', " ") '::--:~ s i '7 r-",~ \:~.-~- 2 year s , '7 ,"--:2., ~-~. 1 year 3 year b. Allowing one (1) thirty (30) gallon container plus a recycling program $ l \ ' ~ $ \ \ .'~ s l " . ~ 1 year '2 year 3 year 2. Dumpsters for Wastewater Plant, Fire Hall, Maintenance Shop, and Parks, weekiy pickup: a. Four (4) two (2) yard dumpsters - Wastewater Plant, Fire Hall, ~;lemorial Park, New Maintenance Shop sj YD,'~ / n'.cntl, $ \ l-iC 9;:/ \~\tV;'h~\ S I year 2 year 1 ;.;.-- ~c j -l: ~I !'\"r, ._' ,,-', I;\~'",,, 3 year b. Two (2) six (6) yard dumpsters - Millstream Park, Lions Park \. ('0 II S .?{) ,~ I-Y$~:\1l\ 1 year j 7--1',-., (D}' . , $ l '--A./-, i11[nYn 2 year s "7r'~/; \.""'i / ,." -, /,~ --";', -', . +.-..........- I~ t :L.i 1 _; 7' .! :3 year ~l CCcSL-- Nck: \~G cfn: IC. C\., .~cct:: ~\ Lt C\\CC( S -:::) ~~~,~'.c'- (~\::\ \c.C1\.,lk \,,--\.\\{.~\ \ ~ ~ \ C \Lc c\ \.,~ ~LT- ~ ',,'rC C~LQ..\y 0\-', '~~\'C SC,--\y\'c. c\Oo.u, C\.S :i,(lV \y\.. c.'{ CA-no. o~ \?...c C Li'C t ~\-\. cy- ,'-\,'\ ~c. C c s,~ -~ ~h \"\ \ r:::, J Sf R.. $~ c. -<- f ~(\.'\L\) \J( C,-\\ G.l\c\ \-\'~L\ \('0. -s~!.~ 'peQ..... \'\(.T\U'JJ:.:-YlD\ cl . CJv:~~~ . ~~~ Gfo-~6"~~ (}nYI REFUSE SERVICE FOR THE CITY OF ST. JOSEPH Please submit a proposal for each ofthe following: 1. For once a week refuse and recycling service: a. Allowing one (1) sixty (60) gallon container plus a recycling program. $ is. I 'iI 1 year $ lS,"4 2 year $ 1'-, II 3 year b. Allowing one (1) thirty (30) gallon container plus a recycling program $ /4,108 1 year $ 1:::-. 11 2 year $ /:S~ I., I 3 year 2. Dumpsters for Wastewater Plant, Fire Hall, Maintenance Shop, and Parks, weekly pickup: a. Four (4) two (2) yard dumpsters - Wastewater Plant, Fire Hall, Memori~l Park, New Maintenance Shop . $ "J..S7.:>' S- 1 year $ f) ~,5~ 00 2 year $ ~ 73 o It) , 3 year b. Two (2) six (6) yard dumpsters - Millstream Park, Lions Park $ 305~ 00 1 year $ 315,00 2 year f3/~ A II? GtH17 ) /to 't .L-NQ{()C~. 5 LV f/' (!-~d?Y'J<L. DC'> -r ~'A~S 6 tI~ \; v Q.,I $ 3;;-S-' c!l6 3 year I Attachment: y~s or No REQUEST FOR COUNCIL ACTION / 7: 10 PM - Variance Request, Cory Ehlert DATE: November 3, 2005 Administration ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM 7: 10 PM Variance Request, Cory Ehlert - Maximum allowed accessory space PREVIOUS ACTION The Planning Commission is conducting the public hearing for the variance request on Tuesday, November 1,2005. Therefore at this time a recommendation is not forwarded. The information wil~ be forwarded to you on Wednesday at the joint meeting. RECOMMENDED COUNCIL ACTION FISCAL IMPACT COMMENTS/RECOMMENDATIONS i Attachment: y~S or No REQUEST FOR PLANNING COMMISSION ACTION Variance - Cory Ehlert DATE: November 1, 2005 AGENDA ITEM Public Hearing - Variance on the Maximum size of an accessory building PREVIOUS ACTION RECOMMENDED PLANNING COMMISSION ACTION Accept the Fact of Findings and request the City Council approve the variance as requested. COMMENTS/RECOMMENDATIONS Packet material includes a completed application for Cory Ehlert. The variance is requesting a 514 foot variance on the amount of accessory space. As you can see from the application Ehlert is requesting to use the same space twice, OIie at street level for a garage and one at the walk out level for storage. If a variance is not approved the home will still be constructed as indicated, only the garage space will b~ habitable space. In reviewing the plans, this application for variance is unique in nature as the topography of the lot allows for the house design picked by Ehlert. Ehlert is also looking to maximize the building space on his lot. His application is complete and he has provided findings as to why a variance ShOlHd be granted. Administrator Judy Weyrens Mayor Richard Carlbom Councilors AI Rassier Ross Rieke Renee Symanietz Dale Wick www.cityofstjoseph.com CITY OF ST. JOSEPH Public Hearing City of St. Joseph The St. Joseph Planning Commission shall conduct a public hearing on Tuesday, Nove~ber 1, 2005 at 7: 15 PM. The purpose of the hearing is to consider a variance request on the maximum accessory space in an Rl, Single Family Zoning District. The property owne~ is requesting a five hundred and forty foot variance to allow a tuck under garage under the i existing garage. I St. Joseph Code of Ordinances 52.27 Subd. 4 (g)Tl) states: One or two accessory build~i1gs covering a combined area not greater than 1,350square feet are permitted. The property is legally described as Lot 3 Block 1 Pond View Nine. The request for rezoning has been submitted by Cory Ehlert, 427 - 12th Avenue SEj St. Joseph MN 56374. Judy Weyrens Administrator Note: MN State Law requires mailed notice to all property owners within 350 feet of a Variance, Special Use, Interim Use or Rezoning request. 2.)" College Avenue North, PO Box bb8 . Saint. joseph, Minnesota )"b 74 Phone )2.0jbj.72.01 Fax j2.o.jbj.oH2. ~~~~g~~~ ~f6~~~~~ffl 1)tn~oiiir-<-u ror;Eo,.",r ?Z"11,-<j;j>z!'i1~ "'XQ~",.illCll Ch~UJO:r:-UC! 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Joseph City Code; (applicants have the responsibility of checking all applicable ordinances pertaining to their application and complying with all ordinance requirements): PROPERTY OWNER NAME(S): COry & Julie Ehlert PROPERTY OWNER PHONE NUMBER(S): 320-420-1052 ADDRESS: 716 _7th Avenue NE, St. Joseph ZONING DISTRICT: R1, Sinale Familv LEGAL DESCRIPTION: Lot 3 Block 1 Pondview Ridae 9 PROPERTY OWNER(S)' SIGNA TURE(S): The request(s) which we desire for our property is/are in conflict with the following section(s) of the St. Joseph City Code: Section 52.27 Subd. 4(q) Section Section Proposed non-conformance(s): To build a 932 SGuare foot Garaae/storaae soace BELOW the existinG 932 SGuare foot Garage on the main level of the home What special conditions and circumstances exist which are particular to the land, structure or building( s) involved which do not apply to t~e land, structures or building(s) in the same zoning classification (attach additional pages as needed)? The tOPoGraphv of the oropertv in auestion provides an opoortunitv for a GaraGe below the existino GaraGe. Further. the home stvle selected for the prooertv also orovides i for a GaraGe under the existinG GaraGe. Therefore soecial circumstances exist, both with the land and the buildinG. ' Do any of the special conditions and circumstances result from your own actions (if the answer is yes, you may not qualify for a variancEl)? fjQ... I am usinG the existinG toooGraohv and I had to chose a house desiGn that would fit the same. ' I What facts and considerations demonstrate that the literal interpretation of the zoning code would deprive you of rights commonly enjoy~d by other properties in the same district under the terms of the zoning code (attach additional pages as needed)? The existinG ZoninG Cod~ has a maximum of 1350 sQuare feet of Lot Coveraae. In mv case I am onlv coverinG 932 SQuare feet of mv lot - However. I am usinG that 932 SQuare feet of lot coveraGe twice - once in the main GaraGe and once in the "tuck under" GaraGe below. ' State your reasons for believing that a variance will not confer on you any special privilege that is denied by the zoning code to other la8ds, structures or buildings in the same district: Not all Sinale Familv lots in Sf. Joseph have the same tOPoGraphy as the lot stated above. 'The house desiQn has been matched with the toooQraphv and is a uniQue situation. State your reasons for believing that the action(s) you propose to take is/are in keeping with the spirit and intef11 of me zoning xc-e? The spirit and intent of the 1350 sauare foot maximum for the accessorv buildinG was to avoid VeN larae accessorf Dvfidinas and/or caraoes not orolJortionate with the home and neiahborhood. This reauest DOES NOT circumvent the intent of the ccxie. It al'ovlS fer some additional storaGe SlJ8ce (a) 1/3 of the cost of buildinG a detached buildina of the same size.. while maintaininG the aesthetics and intecmv of the neiahborhood. Final/v. the house elevations will not chanae reaardless of the aaraGe space and the Garaae soace will become hai::irabie srxr-:e if the variance is not qranted. State your reasons for believing that a strict enforcement of the provisions of the zoning code woold cause undue hardship. UndL'€ ha;,lshi.o means that the property in question cannot be put to a reasonable use if used under the conditions allowed by the la;ing lXdir-aree. ~crr}C considerations alone shall not constitute an undue hardship under the terms of this code as referenced in s:a:e 5"'.fflJ:es: Because of the tOPoQraphv I am trvinQ to maximize buildinQ on the lot. usinQ the land to build a hoose rhat will :IT .~iH ft;f:illirxJ the zC(I:nc requirements and fit into the neiQhborhood. Attached to this application and made a part thereof are other material submission data requirements, as indicated. Applicant Signature: ~ Date: Owne, Signature: ~ ct.!! 6t~ Date: FOR OFFICE USE ONLY DATE APPLICATION SUBMITTED: DATE APPLICATION COMPLETE: Planning Commission Action: _ Recommend Approval _ Recommend Disapproval Date of Action: Date Applicant/Property Owner notified of Planning Commission Action: City Council Action: _ Approved _ Disapproved Date of Action: Date Applicant/Property Owner notified of City Council Action: made a motion to recommend the Council approve a five hundred fourteen (514) foot variance on the maximum accessory spac~ allowed based on the following findings: RESOLUTION OF FINDING The request of Cory & Julie Ehlert for a five hundred fourteen (514) foot variance on the maximum allowed accessory building came before the Planning Commission at a Public Hearing held on November 1,2005. The purpose of the hearing was to consider a variance to allow additional accessory space. The property is legally described as follows: Lot 3 . Block 1 Pond View Ridge Nine 8t. Joseph Code of Ordinances No. 52.27 Subd 4 (g) states: Accessory building(s) and/or private garage(s), i either attached or detached, shall be subject to the following limitations, and the general requirements of Sectio'Tt 52.12, Subd. 1. 1. One or two accessory buildings covering a combined area not greater than 1,350squarefeet are permitted. In consideration of the information presented to the Planning Commission and its application to the Comprehe~sive Plan and Ordinances of the City of 81. Joseph, the Planning Commission makes the following findings: FINDING: The proposed plan is consistent with the following provisions: St. Joseph Code of Ordinances 52.8 suM (a) states: "That there are exceptional or extraordinary circumstances or conditions applying to the property in question as to the intended use of the property!that do not apply generally to other properties in the same zoning district. The exceptional or extraordinary circumstances must not be the result of actions taken by the petitioner. FINDING: The topography of the property in question provides an opportunityfor agarage b~low the existing garage. Further, the home style selectedfor the property also providesifor a garage under the existing garage. Therefore special circumstances exist, both withl the land and the building. St. Joseph Code of Ordinances 52.8 subd. (b): "states that the literal interpretation of the provisions of this Ordinance would deprive the petitioner of rights commonly enjoyed by other properties in the same district under the terms of this Ordinance". FINDING: The property owner is using the existing topography and chose a house design that would fit the same. i 81. Joseph Code of Ordinances 52.8 subd.(c): "states that granting the variance requested will riot confer on the applicant any special privilege that is denied by this Ordinance to other lands in the same district". FINDING: The existing Zoning Code has a maximum of 1350 square feet of Lot Coverage. the property owner is only covering 932 square feet of the lot - However, the property owner is using the 932 square feet of lot coverage twice - once in the main garage and once in the "tuck under" garage below. 81. Joseph Code of Ordinances 52.8 subd. (d) "states that the proposed variance will not impair an ! I adequate supply oflight and air to adjacent property, or diminish or impair established property vah~es within the surrounding area, or in any other respect impair the public health, safety or welfare ofther residents of the City". FINDING: The property owner is trying to find a home that fits into the neighborhood to protect the values of the surrounding properties and meet his needs. The home proposed keeps the integrity of the neighborhood and protects the land values. St. Joseph Code of Ordinances 52.8 subd. (e) "states that the condition or situation ofa specific piece of property, or the intended use of said property, for which the variance was sought, is not of so general or recurrent a nature as to make reasonably practicable the formulation of a geneTal regulation for such conditions or a situation". FINDING: Home styles vary greatly and the home selected would not fit on many lots in St. Joseph. The house design was chosen based on the topography of the lot. This ....ariance \f/ould only be applicable for homes of similar style and there are currently no such designs in the City. Therefore this variance would not formulate a general regulation. The motion was seconded by I Attachment: Yes or No REQUEST FOR COUNCIL ACTION SRF, Brian Shorten North east/west Corridor Study DATE: November 3,2005 Administration ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM SRF, Brian Shorten - North east/west Corridor PREVIOUS ACTION The City Council in August authorized execution of the contract between the City of St. Joseph and $RF. The contract provided for the establishment of the North east/west corridor study. After the Council' approved the contract, the same needed to be approved by Mndot. That has recently been completeQ and we are ready to begin the process. RECOMMENDED COUNCIL ACTION FISCAL IMPACT COMMENTSIRECOMMENDATIONS At this meeting the consultants will be asking the Council to establish the committees. This process will be different than that of Field Street. The consultants will explain the process and sub groups on Thursday evening. They will also provide the Council with a revised time line. Attachment: ~eSJ-,NO REQUEST FOR COUNCIL ACTION DATE: October 25.2005 Engineering Tracy L. Ekola, PE ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM New Municipal Wells Bid Award PREVIOUS ACTION Ordered Advertisement for Bids and approval of Plans and Specifications. RECOMMENDED COUNCIL ACTION Recommendation to award bid to Mark J. Traut Wells, lowest responsible bidder, upon award of bid for Water Treatment Plant. FISCAL IMP ACT $92,856.00 COMMENTS/RECOMMENDATIONS Four contractors purchased plan sets for this project, however, only one bid was received. Recommendation to award bids for both the Water Treatment Plant and the Wells is expected to be completed at the November 17,2005 Council Meeting. If a recommendation to award is ready for the i Water Treatment Plant by the November 3, 2005 meeting, it may be possible to award bids at that tim~. X:\S\s\joe\common\D39 Req Council Action\0506.03 award bid request.doc ~ SEH October 26, 2005 RE: St. Joseph, Minnesota New Municipal Wells SEH No. A-STJOE 0506.03 Honorable Mayor and Members of the City Council c/o Judy Weyrens, Clerk/Administrator City of Saint Joseph 25 College Avenue North PO Box 668 Saint Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Bids were opened in the St. Joseph City Hall at 11 :00 a.m. on October 25, 2005, for the above- referenced improvement. The low bid was submitted by Mark J. Traut Wells, Inc. of Waite Park, Minnesota. A complete tabulation of bids is enclosed. In my opinion, Mark 1. Traut Wells, Inc. is the lowest, responsive, responsible bidder and I recommend award to them based on their bid of $92,856.00 upon award of tbe bids for the water treatment plant project. Please contact me if you have any questions. Sincerely, ~~ Jeffrey R. Ledin, PE Project Manager JffiW Enclosure (Bid Tabulation) c: Tracy Ekola, SEH X:I.S\STJQE\OS06OO\ClVlL SI'ECS\L-RECOMMEND 102605.DOC Short Elliott Hendrickson Inc., 1200 25th Avenue South. P.O. Box 1717. St. Gaud. MN 5.630i..17:7 SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.Sn.0617 I 320.229."30i iax on 0 (j) 0 0> N '" iD CL N 0 0 0 0 0 0 0 0 0 0 0 C? 0 0 0 0 C? C? 0 0 0 ...- ci ci ci ci 0 0 ci ci cQ N L{) L{) L{) '<t 0 0 L{) 0 It) '<t 00 (!) L{) '<to N. 0 00 a co ...J N '<to (!). N ...- /'- ri N. N (1)<C ('I) ...- ...- Y7 Y7 Y7 Y7 Y7 en ...JI- ffi ffi ffi ~ ...JO wI- =: I- ::::l ...-~ 0 0 0 0 0 0 0 0 0 x I- 0 0 0 0 0 0 0 0 0 .l!1 -; N 1ri 1ri ci ci ci ci ci ci 0 I- 0 (!) 00 "" N 0 0 L{) 0 /'- ~ CI) N ...- ..... ~ ...- "!. 0 00. '<t (,0""-: 0:: Y7 Y7 Y7 Y7 ri Y7 oon 0 N /'- ('I) '<tLO <C (.) 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Box 1433 St. Cloud, MN 56302-1433 320-251-1055 Toll Free 800-445-9617 Fax 320-251-5896 rajhan@rajhan.com www.rajhan.com Frank J. Rajkowski'" Gordon H. Hansme;er Frederick L. Grunke Thomas G. Jovanovich" Paul A. Rajkowski " Kevin F. Gray William J. Cashman Richard W. 5obalvarro Susan M. Dege LeAnne D. Miller Sarah L. Smith-Larkin" Troy A. Poetz Joseph M. Bromeland Gregory J. Haupert Laurel J. Pugh Jason T. 8retto 'V1,~RajkOWSki " . ~. Hansmeier Ltd. ATTORNEYS AT LAW 8 2005 October 27, 2005 -- VIA FAX AND US MAIL-- Douglas P. Anderson RoselIDleier Anderson & Vogel 210 Second Street NE Little Falls, MN 56345 Re: Gangl vs City of S1. Joseph; and Gustafson vs City of St Joseph Our File No. 24845 Dear Doug: This will confirm our telephone conversation of Thursday, October 25,2005, regarding the above case. You called and informed me that the depositions for tomorrow are being cancelled on behalf of Herman and Patricia Gangl and Thomas and Linda GustafsoI+. You indicated that a stipulation of dismissal without prejudice would be sent from Y;our office for execution by the City. During our conversation, you stated that the reason for dismissing the case without prejudice is that your clients had provided you with a full copy of the Notice of Assessment which was sent to them from the City. It is my understanding that this notice contained an additional page which was not included in the exhibit to the Gangl Complaint. I I have informed the City Administrator of this matter. She raised the issue that the ,tity may not agree to the stipulation of dismissal without prejudice unless there is some acknowledgement by your clients that they received the full notice. Accordingly, I 'will propose to my clients to accept the stipulation of dismissal without prejudice so long as you send a letter stating that your clients acknowledge that the following enclosed notices of assessments were the notice they received: , , Exhibit A: To Herman J. and Patricia L. Gangl consisting of 2 pages plus the Fin~l Assessment - Worksheet with regard to Lot 5, Block 1, Cloverdale E1states; Exhibit B: To Herman J. and Patricia L. Gangl consisting of2 pages plus the Fin~l Assessment - Worksheet with regard to Lot 4, Block 1, Cloverda1e Estates; Frank J. Rajkowski, Richard VI!. Soba/varra and Jason T. Bretto are admitted to practice in North Dakota,. Gordon H. Hansmeier in North Dakota, South Dakota and Wisconsin, Paul A. Rajkowski and Sarah L SmIth-Larkin In WiSCOnsin, and Wtlltam J. Cashman In South Dakota. fiMember of American Board 01 Trial Advocates. "Qualified ADR Neutral. v Douglas P. Anderson Page Two October 27, 2005 Exhibit C: To Thomas & Linda Gustafson consisting of2 pages plus the Final Assessmem- Worksheet with regard to Lot 1, Block 2, Cloverdale Estates: Exhibit D: To Thomas & Linda Gustafson consisting of2 pages plus the Final A..ssessmem- Worksheet with regard to Lot 2, Block 2, Cloverdale Estates; I am enclosing the two notices which were sent to the Gangls and the two notices that were sent to the Gustafsons (Exhibits A, B, C and D). Would you please acknowledge that your clients admit that these are the notices that they received. If you have any questions, please call. Sincerely, 11 RAJKOWSKI HAN,SMEIHR LTD. ~J ' i / J / ' / / ! I I .A / .! / ~ I / B;h~G~t TGJ/baz Enclosures cc: Judy Weyrens CITY OF ST. JOSEPH NOTICE OF SPECIAL ASSESSMENT ON YOUR PROPERTY To: Herman J. & Patricia L. Gangl 30084 95th Avenue 316 7th Avenue SE S1. Joseph, MN 56374 This is a NOTICE for a special assessment on your property. The City notifies you, the property owner, of the following: The City Council for the City of St. Joseph will meet at 7:00 PM on February 10, 2005 at th6 St. Joseph City Hall, 25 College Avenue North. The purpose oftms meeting is to consider, and i possibly adopt, the proposed assessment for the 2005 Street and Utility Improvement for property abutting 7th Avenue SE, Dale Street and Callaway Street. The Improvement will consist of street, curb and gutter. Adoption by the Council of the proposed assessment may occur at the hearing. The following is the area proposed to be assessed: All property abutting ih Avenue SE, Dale Street and Callaway Street that is located in the ~ity of 81. Joseph that currently does not have municipal water and sewer services. I J ! The amount to be specially assessed against your particular lot, piece or parcel ofland (Lot,S Block 1 Cloverdale Estates 84-53472-036) is $16,489.85. Such assessment is proposed to be payable in equal annual installments extending over a period of 15 years. The first installment is to be payable on or before the first Monday in JanuarY9f2006 and will bear an interest rate of 6 percent per annum from the date of the adoption of the assessment resolution. The first installment will have an addep interest on the entire assessment from the date of the assessment resolution until December 31, 2005. Aninterest for one year on all unpaid installments shall be added to each subsequent instalhnent ~hen due. At any time prior to certification ofthe assessment to the County Auditor, you may pay the entire assessment on such property, with the interest accrued to the date of payment, to the City Administrator, PO Box 668, 25 College Avenue North, St. Joseph, MN 56374. No interest shall be charged if the entire assessment is paid within 30 days from the adoption oftrus assessment. Yo~ may at any time thereafter, pay to the City Administrator the entire amount ofthe assessment remaini~g unpaid, with interest accrued to December 31 ofthe year in which such payment is made. Such i payment must be made before November 15, or interest will be charged through December 31 of:the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is 6 percent per year. The right to partially prepay the assessment according to Ordinance No. 37.01 is available. The proposed assessment role is on file for public inspection at the City Clerk's office. T~e total amount of the proposed assessment is $570,890.00. Written or oral objections will be consi~ered at the hearing. No appeal may be taken as 'to the amount of an assessment unless a written obj ection signed by the affected property owner is filed with the Municipal Clerk prior to the assessment hbaring or presented to the presiding officer at the hearing. Upon such notice, the Council may consider any E::m Y .) ,'Ie,\ .~ .Ii. ~ ~T Cloverdale - - 1 - objection to the amount of a proposed individual assessment at an adjourned meeting upon 5u:h rLL.-tJe:- notice to the affected property owners as it deems advisable. Pursuant to Minn. Stat. 9429.081, a property o\vuer may appeal a special assessment to:he district court by serving notice of the appeal upon the Mayor or Clerk \\rithin 310 days after the adoptior. of the assessment and filing such notice with the district court within 10 days after servi~e upon tne Mayor or the Clerk. A special assessment appeal is the nature of a special proc:eeding. There is no right to a jury trial. The trial judge makes a determination de novo of the special benefic, that is, m= increase in market value of the property as a result of the improvement~ or the Trial judge IDay set the assessment aside and order the Council to do a reassessment. The City Council may defer the payment of any special assessment on homestead properry owned by a person who is sixty-five (65) years of age or older, or who is retired by yinue of a permanent and total disability for whom it would be a hardship to make the payments. lvlim:. SIaL ~ 435.193. The factors constituting a "hardship" and the amount of interest on d(~ferred payments ar:; determined by ordinance or resolution. The homeowner shall make application for deferred paymen: of special assessments on forms prescribed by the County Auditor. J\1inn. Stat. S 435.194. Tne option to defer payment shall terminate on any of the following events: death of the OV,l1eI", pro\ided that the spouse or co-owner is not othenvise eligible; sale, transfer or subdivision of the property: 1035 of homestead status; or if no hardship exists. Minn. Stat. ~ 435.195. CITY OF ST JOSEPH Date By City Clerk! Administrator Cloverdale - - 2 - _J05 Cloverdale Area lmprovem~nts St. Joseph SEH A-ST JOE q405 Final Assessment - Worksheet 84-53472-036 Lot 5 Block 1 Cloverdale Estates Herman J. & Patricia L. Gangl 30084 95th Avenue 316 7th Avenue SE S1. Joseph, MN 56374 Rates _ This section represents how the assessment for the above property is calculated. The left side of this section identifies the specific front footage of the property described above and how many units the property will be assessed for water and sewer. The right side of this section illustrates the rates that will be charged either per lineal foot or per unit. Street - Ab,utting Footage - Reconstruction % Long Side Short Side Street - Abutting Footage - New Short Side 100.00 Water Units 1.00 unit Sewer Units 1 .00 unit Assessment Rates Reconstruction Street (7th Avenue SE) $ New Street (Callaway & Dale Street) $ Curb & Gutter $ Sanitary Sewer $ Water Main $ P~r I 51.16 Lln Ft 68.42 Un Ft 13.87 Un Ft 4,087.65 Unit 4,173.17 Unit , i Assessment - This section represents the amount the property identified above will be assessed f~r the 2005 Cloverdale Are,a Improvement. This amount does not include connection fees or costs to extend the services from the street to your home. Street - Reconstruction Street - New Curb & Gutter Sanitary Sewer Sanitary Sewer - Oversize Water Main $ $ $ $ $ $ 4,173.17 Total Assessment (without connection fee) 0.00 6,841.92 1,387.41 4,087.65 $ 16,489.85 2004 Connection Fees Sewer Inspection SAC 100.00 2,000.00 Total Sewer $2,100.00 Water Inspection Water Meter WAC 100.00 85.00 2,000.00 Total Water $2,185.00 Total Connection Fee (2004 Rates) $4,285.00 Connection fees cannot be assessed over time. i They must be paid at the City Offices before connectitbn to the municipal system. The connection fee does! not include extending the line from the curb box to your home. That cost is the responsibility of the homeowner and you can hire whom you choos~. You are required to connect to both water and sewer with 90 days of availability of service. Wells can be maintained for irrigation purposes only and separate water connections must be maintained. ' Cloverdale - - 2 - CITY OF ST. JOSEPH NOTICE OF SPECLU ASSESSMENT ON YOIJR PROPERTY To: Herman J. & Patricia L. Gangl 30084 95th Avenue 316 7th Avenue SE St. Joseph, MN 56374 This is a NOTICE for a special assessment on your property. The City norilles you, the property owner, of the following: The City Council for the City of St. Joseph will meet at 7:00 P.M on Febru<L~- 10, 2005 at me St. Joseph City Hall, 25 College Avenue North. The purpose of this meeting is to conside:-, and possibly adopt, the proposed assessment for the 2005 Street and Utility Improvement for propeny abutting ih Avenue SE, Dale Street and Callaway Street. The Improvement will consiST of street, curb and gutter. Adoption by the Council of the proposed assessment may occur at the hea...'ing. Tne following is the area proposed to be assessed: All property abutting 7th Avenue SE, Dale Street and Calla"\vay Street that is located in the City ofSt. Joseph that currently does not have municipal water and sewer senices. The amount to be specially assessed against your particular lot, piece or parcel of land (Lot 4- Block 1 Cloverdale Estates 84-53472-036) is $21,692.88. Such assessment is proposed to be payable in equal annual installments extending over a period of 15 years. Tne first illi"t'11lment is to be payable on or before the first Monday in January of 2006 and will bear an interest rate of 6 percent per annum from the date ofthe adoption of the assessment resolution. The first installment v.ill haye an added interest on the entire assessment from the date of the assessment resolution until December 31, 2005. An interest for one year on all unpaid installments shall be added to each subsequent L.~calime::rt -v,'neIl due. At any time prior to certification of the assessment to the County Auditor, you may pay me entire assessment on such property, with the interest accrued to the date of payment, to the City Administrator, PO Box 668,25 College Avenue North, St. Joseph, 11N 56374. "!\o interest shall be charged ifthe entire assessment is paid within 30 days from the adoption of this assessment.. You. TIlay at any time thereafter, pay to the City Administrator the entire amount of the assessmem: remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Suc:h payment must be made before November 15, or interest will be charged through December 31 of me succeeding year. If you decide not to prepay the assessment before the date given above, the :;-ate of interest that will apply is 6 percent per year. The right to partially prepay the a.ssessment according to Ordinance No. 37.01 is available. The proposed assessment role is on file for public inspection at the City Clerk's o!TIce. T.:le total amount ofthe proposed assessment is $570,890.00. Written or oral objections will be conside:-ed at the hearing. No appeal maybe taken as to the amount of an assessment unless a written objection signed by the affected property owner is filed with the Municipal Clerk prior to the assessment hefu.~g or presented to the presiding officer at the hearing. Upon such notice, the Council may consider any C":'""'..F L~ 'l! ~ ~~ b_~~i.~-=:~~e S Cloverdale - - 1 - ___--:r) obj ection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. Pursuant to Minn. Stat. 9429.081, a property owner may appeal a special assessment to th~ district court by serving notice of the appeal upon the Mayor or Clerk within 30 days after the adoption of the assessment and filing such notice with the district court within 10 days after service upon the! Mayor or the Clerk. A special assessment appeal is the nature of a special proceeding. There is no I right to a jury trial. The trial judge makes a determination de novo of the special benefit, that is, th~ increase in market value of the property as a result of the improvement, or the trial judge may set the assessment aside and order the Council to do a reassessment. The City Council may defer the payment of any special assessment on homestead property owned by a person who is sixty-five (65) years of age or older, or who is retired by virtue of a permanent and total disability for whom it would be a hardship to make the payments. Minn. Stat. 9 435.193. The factors constituting a "hardship" and the amount of interest on deferred payments ar~ determined by ordinance or resolution. The homeowner shall malce application for deferred paym~nt of special assessments on forms prescribed by the County Auditor. Minn. Stat. S 435.194. The option to defer payment shall terminate on any of the following events: death of the owner, provided that the spouse or co-owner is not otherwise eligible; sale, transfer or subdivision of the property; loss of homestead status; or ifno hardship exists. Minn. Stat. 9435.195. CITY OF ST JOSEPH Date By City Clerk! Administrator Cloverdale - - 2 - j05 Cioverdaie .~rea im;Jro'/ements S:. JOS88n Final Assessment - Worksheet S=H /..-5T JO:: D4C5 84-53472-036 Lot 4 Block 1 Cloverdale Estates Herman J. & Patricia L. Gangl 30084 95th Avenue 316 7th Avenue SE St. Joseph, MN 56374 Rates _ This section represents how the assessment for the above property is calculated. The left side of this section identifies the specific front footage of the property described above and how many units the property will be assessed for water and sewer. The right side of this section illustrates the rates that will be charged either per lineal foot or per unit. Street - Abutting Footage - Reconstruction ;Ii Long Side 80.00 Short Side Street - Abutting Footage - New Short Side 100.00 Water Units 1.00 unit Sewer Units 1.00 unit Assessment Rates Reconstruction Street (7th Avenue S=) S New Street (Callaway & Dale Street) S Curb & Gutter S Sanitary Sewer S Water Main S ~er -.. ".-. 0,. i':J 1"-' _- -;; , :.. 58.42 Lir Ft "13.87 :""ir: r:: 4,087.65 'Jnt 4: j 73.17Jrif: Assessment _ This section represents the amount the property identified above will be assessed for the 2005 Cloverdale Area Improvement. This amount does not includE~ connection fees or costs to extend the services from the street to your home. $ $ $ $ $ $ 4,173.17 Total Assessment (without connection fee) Street - Reconstruction Street - New Curb & Gutter Sanitary Sewer Sanitary Sewer - Oversize Water Main 4,093.09 6,841.62 2,497.35 4,087.65 $ 21,69,2.88 2004 Connection Fees Sewer Inspection SAC 100.00 2,000.00 Total Sewer $2,100.00 Water Inspection , Water Meter WAC 100.00 85.00 2,000.00 Total Water $2,185.00 Total Connection Fee (2004 Rates) $4,285.00 Connection fees cannot be assessed ove:- time. They must be paid at the City Offices Defore conne:;ti:m te the municipal system. The connection fee d:>es na~ include extending the line from the curb b::x to Y:::Jr home. That cost is the responsibiiity of the homeowner and you can hire whom you choose. You are required to connect to both water and se\\'er with 90 days of availability of service. \"-leEs can be maintained for irrigation purposes only and se;:;arate water connections must be maintainer:. Cloverdale - - 3 - CITY OF ST. JOSEPH NOTICE OF SPECIAL ASSESSMENT ON YOUR PROPERTY To: Thomas & Linda Gustafson 3011295thAvenue St. Joseph, MN 56374 This is a NOTICE for a special assessment on your property. The City notifies you, the property owner, of the following: The City Council for the City ofSt. Joseph will meet at 7:00 PM on February 10,2005 at the St. Joseph City Hall, 25 College Avenue North. The purpose of this meeting is to consider, and possibly adopt, the proposed assessment for the 2005 Street and Utility Improvement for property abutting 7th Avenue SE, Dale Street and Callaway Street. The Improvement will consist of street, cpxb and gutter. Adoption by the Council of the proposed assessment may occur at the hearing. The . following is the area proposed to be assessed: All property abutting ih Avenue SE, Dale Street and Callaway Street that is located in the City of St. Joseph that currently does not have municipal water and sewer services. The amount to be specially assessed against your particular lot, piece or parcel of land (Lot 1 Block 2 Cloverdale Estates 84-53472-039) is $21,692.88. Such assessment is proposed to be pay~ble in equal annual installments extending over a period of 15 years. The first installment is to be pa-y1able on or before the first Monday in January of 2006 and will bear an interest rate of 6 percent per a.nrj.um from the date of the adoption of the assessment resolution. The first installment will have an adddd interest on the entire assessment from the date of the assessment resolution until December 31, 2005. An interest for one year on all unpaid installments shall be added to each subsequent installment when due. At any time prior to certification ofthe assessment to the County Auditor, you may pay th.e entire assessment on such property, with the interest accrued to the date of payment, to the City i Administrator, PO Box 668, 25 College Avenue North, St. Joseph, MN 56374. No interest shall $e charged ifthe entire assessment is paid within 30 days from the adoption oftms assessment. You may at any time thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31 ofthe succeeding year. If you decide not to prepay the assessmentbefore the date given above, the rate} of interest that will apply is 6 percent per year. The right to partially prepay the assessment accordihg to Ordinance No. 37.01 is available. i I The proposed assessment role is on file for public inspection at the City Clerk's office. The total amount of the proposed assessment is $570,890.00. Written or oral objections will be considered at the hearing. No appeal may be taken as to the amount of an assessment unless a written objeotion signed by the affected property owner is filed with the Municipal Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Upon such notice, the Council may consider any E:.)' .. .. ''i!;. Cloverdale - - 1 - ...w:~ C, -r..~~?rV- . . .~-;." -~ objection to the amount of a proposed individual assessment at an adjolli'TIed meeting upon su~h further notice to the affected property owners as it deems advisable. Pursuant to Minn. Stat. 9429.081, a property owner may appeal a special assessment 10 be district court by serving notice ofthe appeal upon the Mayor or Clerk within 30 days 2.1-'1:er the ajap::io::. of the assessment and filing such notice with the district court within 10 Gays afte:- se!'"\'i:e UpOL :t~e Mayor or the Clerk. A special assessment appeal is the nature of a special proceeding. Tnere is :J.J right to a jury trial. The trial judge makes a determination de novO of the special beneDr, mal is, :he increase in market value of the property as a result of the improvement, or the trial judge may sel the assessment aside and order the Council to do a reassessment. The City Council may defer the payment of any special assessment on homestead prope;:::" owned by a person who is sixty-five (65) years of age or older, or who is retired by vir:ue of a permanent and total disability for whom it would be a hardship to make me paymems. -:vf1nr. Stat. ~ 435.193. The factors constituting a "hardship" and the amount of interest on dderred payments are determined by ordinance or resolution. The homeovmer shall make application for deferred paymem of special assessments on forms prescribed by the County Auditor. Minn. Stat. ~ 435.194. Tne option to defer payment shall terminate on any ofthe following events: death ofllie O'"\TIer, provided :hac the spouse or co-owner is not otherwise eligible; sale, transfer or subdivision ofllie propeny; loss of homestead status; or if no hardship exists. Minn. Stat. 9435.195. CITY OF ST JOSEPH Date By City Clerk/Adminisrrator Cloverdale - - 2 - )05 Cloverdale Area Improvements St. Joseph SEH A-ST JOE 0405 Final Assessment - Worksheet 84-53472-039 Lot 1 Block 2 Cloverdale Estates Thomas & Linda Gustafson 30112 95th Avenue St. Joseph, MN 56374 I Rates _ This section represents how the assessment for the above property is. calculated. The left side of this section identifies the specific front footage of the property described above and how many urjlits the properly will be assessed for water and sewer. The right side of this section illustrates the rates! that will be charged either per lineal foot or per unit. Street - Abutting Footage - Reconstruction % Long Side 80.00 Short Side Street - Abutting Footage - New Short Side 100.00 Water Units 1.00 unit Sewer Units 1.00 unit Assessment Rates Reconstruction Street (7th Avenue SE) $ New Street (Callaway & Dale Street) $ Curb & Gutter $ Sanitary Sewer $ Water Main $ Per 51.16 Un Ft 68.42 Un Ft 13.87 yin Ft 4,087 .65 ~nit 4,173.17 Unit Assessment - This section represents the amount the property identified above will be assessed few the 2005 Cloverdale Area Improvement. This amount does not include connection fees 6r . costs to extend the services from the street to your home. r $ $ $ $ $ $ 4,173.17 Total Assessment (without connection fee) Street - Reconstruction Street- New Curb & Gutter Sanitary Sewer Sanitary Sewer - Oversize Water Main 4,093.09 6,841.62 2,497.35 4,087.65 $ 21,692.88 2004 Connection Fees Sewer Inspection SAC 100.00 2,000.00 Total Sewer $2,100.00 Water Inspection Water Meter WAC 100.00 85.00 2,000.00 Total Water $2,185.00 $4,285.00 Connection fees cannot be assessed over time.1 They must be paid at the City Offices before connection to the municipal system. The connection fee does not include extending the line from the curb box to your home. That cost is the responsibility of the . homeowner and you can hire whom you choos$. You are required to connect to both water and fewer with 90 days of availability of service. Wells car be maintained for irrigation purposes only and separate water connections must be maintained. Cloverdale - - 11 - CITY OF ST. JOSEPH NOTICE OF SPECIAL ASSESSMENT ON YOlJR PROPERn- To: Thomas & Linda Gustafson 30112 95th Avenue St. Joseph, MN 56374 This is a NOTICE for a special assessment on your propeny. Tne City noriiies y.:.m.. me property owner, of the following: The City Council for the City ofSt. Joseph will meet at 7:00 PM on Februa.~- 10, 2005 at the St. Joseph City Hall, 25 College Avenue North. The purpose of this meeting is to consideT, and possibly adopt, the proposed assessment for the 2005 Street and Utility Improv:::ment ra:- property abutting 7th Avenue SE, Dale Street and Callaway Street. The Improvement \vill cOIlSis: of stree:., ::ur~ and gutter. Adoption by the Council of the proposed assessment may occur at the he<L."'ing. Tne following is the area proposed to be assessed: All property abutting 7th Avenue SE, Dale Street and Callaway Street that is localec ir the City of St. Joseph that currently does not have municipal water and sewer senices. The amount to be specially assessed against your particular lot, piece or parcel of land (Lot .2 Block 2 Cloverdale Estates 84-53472-040) is $16,489.85. Such assessment is propose.d 10 be pa:,,-able in equal annual installments extending over a period of 15 years. Tne ii.-rst installmem: is to be ?ayaole on or before the fIrst Monday in J anu&)' of 2006 and will bear an interest rate or 6 percen:peT ~T'T"'j'J1Il from the date of the adoption of the assessment resolution. Tne first installmem will have an added interest on the entire assessment from the date of the assessment resolution until December 31, 20C'5. An interest for one year on all unpaid installments shall be added to each subsequem iTIS:allmem when due. At any time prior to certifIcation of the assessment to the County Auditor, you may pay me entire assessment on such property, with the interest accrued to the date of paymen:, to the Ci:y Administrator, PO Box 668,25 College Avenue North, St. Joseph, lvIN 56374. 2\0 imeres: shell be charged ifthe entire assessment is paid within 30 days from the adoption oftbis ass::ssment. You iliay at any time thereafter, pay to the City Administrator the entire amount of the assessmen: rem2.ining unpaid, with interest accrued to December 31 of the year in which such payment is made. Su:::n payment must be made before November 15, or interest will be charged through De.:::ember 3l oftne succeeding year. If you decide not to prepay the assessment before the date given above, the rate or interest that will apply is 6 percent per year. The right to pa..'1:ially prepay the assessme:J.: a::cording :e Ordinance No. 37.01 is available. The proposed assessment role is on file for public inspection at the City Clerk's oruce, 1 ne total amount ofthe proposed assessment is $570,890.00. Written or oral objections \",ill be cOIl5idered at the hearing. No appeal may be taken as to the amount of an assesstllent unless a vaiuen objec:tion signed by the affected property owner is filed with the Municipal Clerk prior to the assessmen: he<L.-1nQ: or presented to the presiding officer at the hearing. Upon such notice, the Council ma\' cOIlSide:- a:lY - . - ~. ~ 1?-__~r 1(. ..~ ~ ~- ----.. p~ ;:::= ""'=:'~ > - --- ~~..-i;.. ~ ii i;;; '- __ Cloverdale - - 1 - =0 objection to the amount ofa proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. . Pursuant to Minn. Stat. ~ 429.081, a property owner may appeal a special assessment to the! district court by serving notice of the appeal upon the Mayor or Clerk within 30 days after the adoption of the assessment and filing such notice with the district court within 10 days after service upon the Mayor or the Clerk. A special assessment appeal is the nature of a special proceeding. There is no right to a jury trial. The trial judge makes a determination de novo ofthe special benefit, that is, the increase in market value of the propeliy as a result of the improvement, or the trial judge may set the assessment aside and order the Council to do a reassessment. The City Council may defer the payment of any special assessment on homestead property i owned by a person who is sixty-five (65) years of age or older, or who is retired by virtue of a permanent and total disability for whom it would be a hardship to make the payments. Minn. Stat. S 435.193. The factors constituting a "hardship" and the amount of interest on deferred payments are determined by ordinance or resolution. The homeowner shall.make application for deferred payment of special assessments on forms prescribed by the County Auditor. Minn. Stat. ~ 435.194. The option to defer payment shall terminate on any of the fonowing events: death of the owner, provided that/the spouse or co-owner is not otherwise eligible; sale, transfer or subdivision ofthe property; loss of : homestead status; or ifno hardship exists. Minn. Stat. S 435.195. . CITY OF ST JOSEPH Date By City Clerk! Administrator Cloverdale - - 2 - .105 C::iovercaie ,4r82 im:)fO\;ements s:. .Josepn Final Assessment - Worksheet s::~ ,:',-S7 J:):: 0405 84-53472-040 Lot 2 Block 2 Cloverdale Estates Thomas & Linda Gustafson 30112 95th Avenue St. Joseph, MN 56374 Rates _ This section represents how the assessment for the above property is calculated. The left side of this section identifies the specific front footage of the property described above and how many units the property will be assessed for water and sewer. The right side of this section illustrntes the rates that will be charged either per lineal foot or per unit. Street - Abutting Footage - Reconstruction % Long Side Short Side Street - Abutting Footage - New Short Side 100,00 Water Units 1.00 unit Sewer Units 1.00 unit Assessment Rates Reconstruction Street (7th Avenue S=) S New Street (Callaway & Dale Street) Curb & Gutter Sanitary Sewer Water Main :-'e~ !....in ~: 5~ .16 58.42 s _lr-. :-: s ~"..., ,........ l..j.ui _~r: ~: S 4.087.55 Unr~ S 4~:73_17 . 1f'"1{- 'v.I.. Assessment _ This section represents the amount the property identified above will be assessed for the 2005 Cloverdale Area Improvement. This amount does not include, connection fees or costs to extend the services from the street to your home. $ $ $ $ $ $ 4,173.17 Total Assessment (without connection fee) Street - Reconstruction Street - New Curb & Gutter Sanitary Sewer Sanitary Sewer - Oversize Water Main 0.00 6,841.62 1,387.41 4,087.65 $ 16,489.85 2004 Connection Fees Sewer Inspection SAC 100.00 2,000.00 Total Sewer $2,100.00 Water Inspection Water Meter WAC 100.00 85.00 2,000.00 Total Water $2,185.00 Total Connection Fee (2004 Rates) $4,285.00 Connection fees cannot be assessee over time. They must be paid at the City Offices berore Gonnecti::>:-,. t:; the municipal system. The connection fee does not include extending the line from t'1e cur:J box 1:; YO:Jr home. That cost is the responsibiiity of the homeowner and you can hi;-e \'-'::lam y::>u cho::;se. You are required to connect to both "vater and sevier with 90 days of availability of service. Wells can be maintained for irrigation pUrpOSHS only and se;:>arate water connections must be maintained. Cloverdale - - 12 - ~ SEH November 3, 2005 RE: City of Saint Joseph, Minnesota Bids Received - Water Treatment Plant SEH No. A-STJOE0506.00 Judy Weyrens City Administrator City of Saint Joseph 25 College A venue N St. Joseph, MN 56374 Dear Ms. Weyrens: On Tuesday, November 1, 2005, bids were received for the construction of the Water Treatment Plant. Five bids were opened and read aroud and recorded. A sixth bid from Knutson Construction was received but was not opened because it was presented to the City after the announcement that no further bids would be accepted. After consulting with the City attorney it was determined that because the Knutson bid was presented to the City before any other bids were opened it would be legal for the City to accept and open the bid: The bid packet was opened on November 2nd and the results listed in the bid tab. The bids received ranged from $5,733,932.90 to $6,300,000.00. The low bid was submitted by John T. Jones Construction Co. The bid results are listed below and the bid tabulation is attached for your information. Bidder Total Bid Amount Bid Tabulated Amount John T. Jones Construction Co. $5,733,932.90 $5,733,932.90 Knutson Construction Co. $5,901,964.18 $5,901,964.18 W. Gohman Construction Co. $5,991,665.56 $5,991,655.56 Madsen-Johnson Corporation $6,171,000.00 $6,170,922.40 Robert L. Carr Co. $6,250,000.00 $6,250,000.00 Rice Lake Construction Group $6,300,000.00 $6,300,000.00 The engineer's final estimate was $5,243,700.00 for the Base Bid of Schedules A and B. We believe certain market factors have affected construction costs during the past few months and have impacted the bid prices on this project. 1. Steel - The cost of steel has increased 7 to 10 percent in the past few months. There are major quantities of steel on this project such as piping, structural reinforcement, electrical conduit, and miscellaneous metals. 2. Concrete - There is a high demand for cement nation wide causing shortages in some portions of the country. Cement is one of the main components used in the production of concrete and concrete block. There are major quantities of both of these items on this project. 3. Fuel- Gasoline and other fuel prices have increased significantly in the past few months. Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196 SEH is an equal opportunity employer www.sehinc.com 651.490.2000 I 800.325.2055 I 651.490.2150 fax Ms. Judy Weyrens November 3, 2005 Page 2 The Bid Form included a bid alternate to delete the use of copper siding and substitute concealed fastener siding (Alternate A-I), a second alternate to add a bulk water dispensing system (Alternate P-l), a third alternate to upgrade the vinyl chain link fence and gate to an ornamental fence and gate (Alternate C-l), and a fourth alternate to add an automatic gate opener (Alternate C-2). John T. Jones Construction Co. listed a deduct price of $2,000 for Alternate A-I, an add price of $24,000.00 for Alternate P-l, an add price of $14,900.00 for Alternate C-l, and an add price of $7,000.00 for Alternate C-2. Based on discussions with Dick Taufen, Director of Public Works, we recommend accepting the bulk water dispensing system (Alt. P-l) and the automatic gate opener (Alt. C-2). Adding these alternates would increase the John T. Jones total bid amount to $5,764,932.90. Based on our knowledge of John T. Jones Construction Co. and the information submitted with their Bid Form, we have determined that John T. Jones Construction Co. meets the Minimum Contractor Qualifications and has sufficient experience for this project. The proposed process mechanical and electrical subcontractors (John T. Jones Construction Co. and Cold Spring Electric) listed on the Bid Form also meet the Minimum Contractor Qualifications and have sufficient experience for this project. We recommend that the project be awarded to John T. Jones Construction Co. A contract award should be based upon the base bid amount of $5,733,932.90 and any bid alternates accepted by the City. If you have any questions or would like additional information please call me at 651.490.2192. 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I\) o I\) co I\) o o ..,.. w 00 o o o :.: S::(J) eI 0:C Im o o m o I )> :c o ::E o o o (fl I\) I\) o o {fl 00 W 0> o o (fl 0> W o o (fl I\) w co ..,.. o o {fl '" ..,.. o o (fl I\) -..,.. w I\) o o =i m s: s: z o S ." -0 :c o Ol <- 50 gJ o::EZ-i )>z)>z ~~~p C!~~~ m;"'-i~ (J)om"- c(J):CO )>m-im .-< -0 :0 0 zImUl o-=s:~li: ;iizS: s:zm lllrn~ :00-0 -~~~ I\) Z g -i '" @ o e )> z -i ~ c: z =i C m 1Il o :0 :;; -i o Z ~ ~ c.:. o )> [s: e z =is: 0)> 00 1Il1ll -im z L o -iI OZ -illl )>0 rz c: z =i:o 00 oln lIlm -i:O -i r o -i)> 0:0 -i:O )>0 ro c: z =i:o 0- 00 lIlm -ir )> ^ m -io 00 -iz )>(J) r:-i -I )> m c: r- ~ o z o "TI m - c en ~~ -0 ., '" " '" ~ SEH MEMORANDUM TO: Mayor and City Council FROM: Joe Bettendorf, PE DATE: November 3, 2005 RE: St. Joseph, Minnesota 2005 New Water Treatment Plant Water Treatment Plant Bidding SEH No. A-STJOE 0506.00 14 Bids for the new water treatment plant were opened on Tuesday, November 1,2005, in the City Council Chambers by Judy Weyrens, Tom Wesolowski (SEH), and me. Dick Taufen was also present. The Advertisement for Bids stated that bids would be accepted up to 11 :30 a.m. on that date. At approximately 11 :31 a.m., I asked if there were any more bids to be submitted and, hearing none, declared the bidding closed. We began to open the first bid when a representative from Knutson Construction Co. entered the Council Chambers with a bid. I accepted the bid and told those present that the bid would not be opened because it was late, pending further guidance from the City Attorney. Knutson's bid was left with Judy Weyrens pending resolution of the matter. When I got back to my office, I contacted Tom Jovanovich with the details regarding the late bid. Tom said that since we had not opened any other bids prior to receiving the late submittal, the City could waive the timing issue as a minor irregularity and open the bid. I returned to City Hall, and Judy and I opened the bid in the presence of Sarah Bialke. Knutson Construction Company's bid was added to the bid tabulation making them second to the low bidder. This memorandum is intended to document the procedure we followed in case there is a challenge from another party. Since we have determined that John T. Jones is the successful low bidder, the issue should become moot. Jmw c: Judy Weyrens, City of St. Joseph Dick Taufen, City of St. Joseph Tom Wesolowski, SEH - St. Paul Tracy Ekola, SEH - St. Cloud Tom Jovanovich, Rajkowski Hansmeier, LTD x:lslstjoe\050600\con\rn-city re bidding 110305.doc Short Elllo" Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, SI. Cloud, MN 56302-1717 SEH is an equal opportunity employer I www.sehlnc.comI320.229.4300 I 800.572.0617 I 320.229.4301 fax ," '" x ~ tU E E ::l '" u; 0 0 #. c: 0 10 :u Q) 2 C/) u; en ~ c: 0 0 0 .~ Ql 0 -, Cij Ci5 .... Q) .:;:; > '" 0 w .... '" 0 0 0 0 0 0 0 0 0 0 0 0 2 Q) 0 0 ~ 0 C! 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JOSEPH NORTH CORRIDOR AND CSAH 2 REALIGNMENT STUDY STUDY GOALS, TASKS, AND DELIVERABLES Study Goals The goals for the project are to: 1. Complete an alternate alignment study for the North Corridor and CSAH 2 Realignment resulting in the selection of a preferred alignment. 2. Prepare required NEP A environmental documents for the preferred alignment and preliminary design as recommended by the corridor study. 3. Survey and file an official map of the preferred alignment to preserve it from encroaching development. Study Tasks and Deliverables To accomplish these goals, SRF is committed to completing the following project assignments: · Proiect Management: Monitoring the schedulelbudget and participating in bimonthly progress meetings with the Project Management Team (PMT). · Data Collection: Collecting pertinent data and preparing a GIS base map, completing a wetland field review, and gathering traffic volume information. . Corridor Alignment Alternative Development ./' Working with project partners to develop a Corridor Vision, a Purpose and Need Statement, and define roadway design elements. ./' Preparing preliminary geometric layouts for up to three build alignment alternatives each for the North Corridor and CSAH 2 Realignment, consistent with MnlDOT State Aid standards including profile and typical sections for each alternative, and offering sound attenuation features and landscaping options to mitigate future roadway impacts. ./' Performing traffic operations analysis for key intersections. ./' Preparing cost estimates for each alignment based on preliminary designs. . Corridor Alignment Alternative Evaluation/Selection ./' Developing corridor evaluation criteria and performing an impact assessment using an evaluation matrix that documents the preferred alignment decision process including defining alignment alternative impacts relative to each other and to a no-build alternative. ./' Coordinating additional consultation with regulatory agencies and major stakeholders or analysis as needed. ./' Developing consensus among CAC and local decision-makers on a preferred alignment alternative. ./' Documenting the preferred alignment with alignment defined by horizontal control points at all critical alignment features. The vertical alignment will use the City's two-foot contour data. All design work will be presented in PDF and ArcView format compatible with City and County electronic data systems. ./' Developing an access management plan for the preferred alternative. . '" North Corridor and CSAH 2 Realignment II City of St Joseph and Steams County II --l' j . ST. JOSEPH NORTH CORRIDOR AND CSAH 2 REALIGNMENT STUDY STUDY GOALS, TASKS, AND DELlVERABLES . Report Preparation: Preparing a brief Corridor Study Report that compiles key data (analysis, findings and study communications) and summarizes the decision-making process leading to the selection of the preferred alignment. Provide both paper and electronic copies to the City and County. . Environmental Assessment ./ Completing a draft and final Environmental Assessment (EA) and Worksheet (EA W) for the preferred alignment and preliminary design, and producing necessary copies of all environmental decision documents. ./ Assisting the St. Joseph City Council and Steams County Board in achieving consensus regarding a Finding of No Significant Impacts (FONSI) for the preferred alignment and design. . Public Involvement ./ Coordinating CAC meetings and making presentations to the St. Joseph City Council and Stearns County Board. ./ Soliciting input from and coordinating with appropriate federal/state resource agencies and local stakeholders through early contact, meetings and/or focus group meetings. ./ Conducting public information meetings to gather input on issues/needs, and to present the social, economic, and environmental (SEE) impacts and transportation performance of each alternative. ./ Conducting a public hearing on the EA/EA W. ./ Developing materials to disseminate information including handouts, displays, meeting notices, and a project website that is updated regularly. . Official Mapping: Preparing a Certificate of Survey for the preferred alignment. The process includes conducting a public hearing and completing necessary work to file an official map with the County Recorder. North Corridor and CSAH 2 Realignment II City of St Joseph and Stearns County II