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HomeMy WebLinkAbout[04a] Minutes August 1, 2016 Page 1 of 3 Pursuant to due notice and notice thereof, the City Council for the City of St. Joseph me in regular session on Monday, August 01, 2016 at 6:00 PM in the St. Joseph City Hall. Members Present: Mayor Rick Schultz. Councilors Dale Wick, Matt Killam, Bob Loso, Troy Goracke. Administrator Judy Weyrens. City Representatives Present: Police Chief Joel Klein, Finance Director Lori Bartlett, Community Development Director Therese Haffner. Others Present: Frank Lee, Diana Goracke, Richard Leguil Oath of Office: Weyrens administered the oath of office to Mayor Elect Rick Schultz and Councilors Elect Bob Loso and Troy Goracke. Approve Agenda: Loso made a motion to approve the agenda with the addition of 4(f)Tort Liability. The motion was seconded by Wick and passed unanimously and passed unanimously. Consent Agenda: Wick made a motion to approve the consent agenda as follows; seconded by Loso and passed unanimously a. Minutes—Approved the minutes of the December 19, 2016 City Council Meeting. b. Bills Payable—Approved check numbers 051469-051583, Payroll EFT#001290-001301 and Accounts Payable EFT#001765-001770 c. Transfers—Approved the 2016 year end transfers as requested. d. Donations—Accepted the following donations as presented: Anonymous $ 1.16 Archery Range and $0.39 Disk Golf; 5.08 Curtis Spillers, Archery Range e. Government Center—Approved draw request#9, authorizing payment to approved vendors for a total draw of$425,235.98 f. Application for Payment—Authorized the Mayor to execute pay application#1 for the 2016 Field Street Improvement and payment to Douglas Kerr Underground in the amount of$ 162,000.75. g. Advisory Committee—Accepted the recommendation of staff accepting the makeup of the Comprehensive Plan Advisory Committee. h. Police Vehicle—Authorized the disposal of the 2013 Ford Explorer and authorization to enter into a vehicle lease with the State of MN for a 2017 For Explorer. Discussion: Schultz questioned if the changing of police vehicles was a budgeted item, to which Weyrens responded yes. Administrator Reports Meeting Schedule: Weyrens reminded the Council the next regular Council meeting, which would be January 16, will need to be rescheduled as it falls on Martin Luther King Day, which is a federal holiday. Therefore, the next meeting of the Council will be on January 23, 2017 at 5:30 PM. The Park Board meeting will follow the Council meeting. Weyrens also reported that new facility is nearing completion and the first meeting in February will be held at the new Government Center. As some of the existing AV equipment is being utilized in the new facility, the meetings will not be televised until the new facility is operational. Millstream Park: Weyrens stated that she has meet with the Park Board to help facility putting the final information together so that the Council can decide if they wish to move forward. In reviewing the plans as drafted, the estimated cost for construction is$600,000. The only costs estimate to receive at this time is the utilities, site work and construction management. Sabart stated that he hopes to have the cost for site work within the week. His staff has completed the necessary fieldwork and he needs to review the final costs. Loso made a motion to table action the August 1, 2016 Page 2 of 3 Millstream Park Shelter until all the probable costs have been determined. The motion was seconded by Wick and passed unanimously. Legislative Priorities: Weyrens presented the Council with the Joint Resolution of the Cities of St. Cloud, St. Joseph,Waite Park, St. Augusta, Sartell and Sauk Rapids Advocating Support for proposals and polices of common interest in Central Minnesota. She stated that recently the Mayors and Administrators met with the area legislators to discuss the Joint efforts of the Area Cities. At this meeting, the legislators requested the Cities prioritize what is most important to the area rather than supplying a multiple document with requested support. Therefore, the resolution has been divided into three categories with the first section Legislative Police and Funding Proposals. This section are the items that the area Cities would like to see the legislator focus on for 2017. The second section funding and bonding and the last section is policy statements that are broad based and have support from the League of MN Cities. Weyrens stated that it is important to recognize that not every City will agree with all the items on the resolution and the resolution does not require all the Cities to actively lobby for all items. Rather, it is a resolution supporting the area. Wick made a motion authorizing the Mayor to execute the Joint Resolution with miscellaneous corrections. The motion was seconded by Loso and passed unanimously. Discussion: Wick pointed out some correction in the first section of the resolution and requsted clarification on the amendment to the personal protection act. Weyrens responded that the City of St. Cloud has requested this items as they had an issue with a person carrying an assault weapon on the public streets and the current legislation on the conceal and carry allowed him to carry the weapon. The proposed legislation would limit the type of guns that can be carried. Wick also requested clarification on the proposed amendment to MN Statute 429 and whether the language should be to remove the provision requiring 20% of the project be assessed before a reverse referendum is required. Weyrens will check on this provision. Wobegon Trail: Weyrens reported that Stearns County is in the process of finalizing the extension of the Wobegon Trail from St. Joseph to St. Cloud. In 2015 the City had agreed to fund $200,00 with the understanding that the Cites of Waite Park and St. Cloud and Stearns County would participate. During a recent meeting with the affected governmental agencies, it was agreed that the Cities of Waite Park, St. Cloud and St. Joseph would be asked to contribute$ 200,000 and Stearns County would be asked to fund the balance of the shortfall, which is estimated to be$ 224,000. Loso made a motion confirming that the City of St. Joseph would contribute$200,000 to fund the shortfall of the extension of the Wobegon Trail from St.Joseph to St. Cloud. The project would be funded through the location option sales tax and is contingent upon the other jurisdictions participating at the same level. The motion was seconded by Wick and passed unanimously. Time Capsule: Weyrens reported that the new Government Center includes a time capsule which will be located behind the dedication plaque. At this time the items that are to be placed in the capsule need to be identified. It was suggested that the last two editions of the St. Joseph Newsleader be included as well as the original St. Joseph Ordinance book from 1960. Items for inclusion will need to be supplied to the Administrator within one week. Mayor Reports Mayor Appointments: Mayor Schultz presented the Council with his list for appointments for 2017. He stated that the majority of appointments have remained, changing those of former Councilor Renee Symanietz. Loso made a motion to approve the appointments as presented by Mayor Schultz; seconded by Wick and passed unanimously. Discussion: Wick requested that the dates be reviewed for accuracy, to which Weyrens agreed. Actina Mayor: Schultz reported that the Council is responsible for electing an acting Mayor filling in for him in his absence. The past years Council Wick has served that position and he appreciates his willingness to fulfill that role. Schultz made a motion to nominate Dale Wick for the postion of acting Mayor; seconded by Gorack. As no other nominations were stated, Schultz called the question August 1, 2016 Page 3 of 3 and Wick was elected acting Mayor with Wick abstaining and all other voting aye; therefore the motion was carried. Updates: Schultz reported that he has been invited to participate in the District 742 Strategic Planning Seminar and encourage Councilor Wick to attend as well. Schultz requested that Weyrens schedule a joint meeting of all Boards and Commissions as in the past years. Finally, he stated that he has requested staff provide information to him regarding the number of studies completed by the Council in the past in response to a recent editorial questioning all the funding for studies. The most recent example used in the article was the approval for the updating of the Comprehensive Plan which is not a study; rather a necessary planning guide. Adjourn,: Wick made a motion to adjourn at 6:35 PM; seconded by Killam and passed unanimously by those present. Judy Weyrens Administrator