HomeMy WebLinkAbout[04a] Minutes - January 23, 2017 January 23, 2017
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Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session
on Monday, January 23, 2017 at 5:30 PM at the St. Joseph City Hall, opening with the pledge of
allegiance.
Members Present: Mayor Rick Schultz. Councilors Dale Wick, Bob Loso, Matt Killam, Troy Goracke.
Administrator Judy Weyrens.
Others Present:
City Representatives Present: City Engineer Randy Sabart, Police Chief Joel Klein, Finance Director Lori
Bartlett, Public Works Director Terry Thene.
Approve Agenda: Wick made a motion to approve the agenda as presented; seconded by Loso and
passed unanimously.
Consent Agenda: Wick made a motion to approve the consent agenda as follows; seconded by
Schultz and passed unanimously.
a. Minutes—Approved the minutes of January 9, 2017.
b. Bills Payable—Approved check numbers 051584-051629, Payroll EFT#001302-001307.
2017 CBD Alley Improvement: City Engineer Randy Sabart presented the Council with the 2017 Central
Business District(CBD)Alley Improvement feasibility. The proposed improvement contemplates the alley
reconstruction and potential utility improvements for the Block 9 and 12 alleys in the Original Townsite of
St. Joseph. The report also addresses options for the improvement and opinions of probable costs.
The report considers paving all alleys as described above and includes four different options for
consideration. They are as follows:
• Option 1 would include the addition of storm sewer to collect drainage within the alleys. This
option would include new storm sewer in targeted locations for both blocks along with replacing
the existing storm sewer in Block 12.
• Option 2 includes the addition of concrete curb and gutter and the storm sewer referenced in
Option 1 to both blocks.
• Option 3, Block 9 only, includes a walkable alleyway for approximately 55 feet of the south alley
leg of the block.
• Option 4 is the addition of cured in place pipe (CIPP) at targeted spot locations within and lining
the existing sanitary sewer on both Blocks 9 and 12.
Block 9 Conditions: The alley is 16 feet wide and the surface is in poor condition, with alligator cracking
and numerous potholes. The east/west leg currently has curb and gutter on the north side only, while
the majority of the ally abuts existing bituminous paved parking areas. The only storm sewer is located in
in the east leg of the alley and the deteriorating pavement heightens the drainage issues. The sewer
lines were televised and it was noted that some sections of pipe will need to be repaired.
Block 12 Conditions: The alley is 20 feet wide and the surface is gravel with numerous potholes. A small
portion of the southern leg is paved and the alley abuts numerous parking lots. The only storm sewer in
block 12 lies in the northern section. Poor drainage has been observed on the east alley leg and on the
north alley across from the office building and along either side of the southern leg. The sewer lines were
televised and it was noted that some sections of pipe will need to be repaired.
As noted above the project includes options for the Council to consider. The base project includes the
following:
Block 9: The bituminous pavement would be replaced by removing the existing pavement and
base. The alley would be paved with an inverted crown with a width of 16 feet.
Block 12: The gravel surface would be replaced with a 16 foot bituminous pavement and an
inverted crown in an effort to improve drainage and to utilize the existing storm sewer catch basins.
January 23, 2017
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Sabart stated that the feasibility report also includes some park/walkable amenities in Block 9 that were a
result of the MN Design Team from the 1990's. One of the options includes converting the southern
portion of the alley to a walkable alley with no motorized vehicles. The walkway area could include
bollards preventing motorized vehicles, a decorative archway, lighting, benches, plans and bicycle
storage loops. Sabart stated that while putting the proposed costs together he was uncertain as to
whether or not the decorative elements would be part of the proposed assessment or a City cost.
The following is a summary of probable costs:
BLOCK 9
Construction
Option Costs Contingency Engineering Administrative Subtotal
Base: Surface
improvements $ 140,500.00 $ 14,100.00 $ 26,700.00 $ 11,200.00 $ 192,500.00
Opt. 1: Storm
Sewer $ 41,100.00 $ 4,100.00 $ 7,800.00 $ 3,300.00 $ 56,300.00
Opt 2: Storm
Sewer& $ 84,300.00 $ 8,400.00 $ 16,000.00 $ 6,700.00 $ 115,400.00
Curb/Gutter
Opt 3:
Walkable Alley $ 82,200.00 $ 8,200.00 $ 24,700.00 $ 6,600.00 $ 121,700.00
Opt 4: Sanitary
Sewer $ 9,400.00 $ 900.00 $ 1,800.00 $ 800.00 $ 12,900.00
BLOCK 12
Construction
Option Costs Contingency Engineering Administrative Subtotal
Base: Surface
improvements $ 119,900.00 $ 12,000.00 $ 22,800.00 $ 9,600.00 $ 164,300.00
Opt. 1: Storm
Sewer $ 24,000.00 $ 2,400.00 $ 4,600.00 $ 1,900.00 $ 32,900.00
Opt 2: Storm
Sewer& $ 102,000.00 $ 10,200.00 $ 19,400.00 $ 8,200.00 $ 139,800.00
Curb/Gutter
Opt 4: Sanitary
Sewer $ 1,700.00 $ 3,300.00 $ 1,400.00 $ 23,700.00 $ 12,900.00
Sabart also presented the Council with a proposed schedule based on the request of the Council to
complete the project before July 4. Sabart stated that the proposed schedule is very tight and may
intimidate some bidders, fearing they could not perform within the established time frame. Wick stated
that he would prefer to start the project after the 4th of July.
Loso stated that he would like to see the benefit analysis before moving forward with the project. It is his
opinion that sending out the public hearing with the assessments as proposed in the feasibility report will
cause alarm. Weyrens stated that the benefit analysis is typically completed after the public hearing is
ordered and before the final assessments are prepared. She further stated that the purpose of the first
public hearing is to discuss the merits of the project, not the cost. Wick questioned Loso if the project
costs are too high does he propose that the project not be completed. Loso stated that he would prefer to
have actual costs.
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Wick questioned the need to install curb and gutter, particularly in block 9, as the alley is surrounded by
existing driveways and includes curb and gutter. Sabart stated that eliminating the curb and gutter is
listed as an option.
Schultz stated that he was part of a small group that had met with the property owners in Block 9 to
discuss alley enhancements and costs. Schultz questioned staff if they have met with the same group
since the project has been defined. Sabart stated that the last time staff met with the property owners
they were not interested in parking lot enhancements but did indicate that the alley needed pavement,
they had safety concerns for the southern portion of the alley, they thought that storm sewer needed to be
addressed and they would like to see a small step towards enhancement such as an archway. Costs per
property were not available at this time.
By consensus the Council agreed to not include the parkway amenities in the assessment. Sabart stated
that the amenities could be added as an alternative for bidding if the Council would like to pursue some or
all of the enhancements.
Wick made a motion authorizing the Mayor and Administrator to execute Resolution 2017-001
Receiving the Feasibility report for the 2017 CBD Alley Improvement and call for a hearing for the
improvement. The improvement is defined as the base project and option 1 (Storm Sewer) and
Option 4(Sanitary Sewer). The public hearing will be scheduled for February 6, 2017. The motion
was seconded by Schultz and passed unanimously.
Mayor Reports: Schultz reported that Weyrens and Sabart filled in for him at the St. Joseph Chamber
meeting providing an overview of 2016 activities and projects for 2017. He will be attending sessions at
the Capital the first week in February
Adjourn: Schultz made a motion to adjourn at 6:30 PM; seconded by Wick and passed
unanimously.
Judy Weyrens
Administrator