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Home My WebLink About[05a] 2017 CBD Alley Improvement Council Agenda Item 5a MEETING DATE: March 6, 2017 AGENDA ITEM: 2017 CBD Alley Improvement SUBMITTED BY: Administrator/Engineer BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: The City Council ordered the 2017 CDB Alley Improvement on February 6, 2017. BACKGROUND INFORMATION: BUDGET/FISCAL IMPACT: ATTACHMENTS: Request for Council Action Notice of Advertisement for Bids Supplementary Agreement REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute the following documents for the 2017 CBD Improvement: Supplemental Services Agreement, Resolution 2017-008 Authorizing Advertisement for bids, and soil boring services This page intentionally left blank DOCUMENT 00 11 13 ADVERTISEMENT FOR BIDS 2017 Alley Improvement St. Joseph, Minnesota SEH No. STJOE 140019 Notice is hereby given that sealed Bids will be received by the City Administrator until 11:00 a.m., Thursday, March 30, 2017, at the St. Joseph City Hall located at 75 Callaway Street East, PO Box 668, St. Joseph, MN 56374-0668, at which time they will be publicly opened and read aloud, for the furnishing of all labor and material for the construction of 2017 Alley Improvement. Major quantities for the Work include: 2,850 SY Remove Bituminous Pavement 2,100 LF Saw Cut Bituminous 1,875 CY Common Excavation 1,125 CY Aggregate Base Class 5 480 TON Bituminous Wear Course 1,200 SF 6-Inch Concrete Walk 475 LF 12-Inch RCP Storm Sewer 10 EA Construct Drainage Structure Bids shall be on the form provided for that purpose and according to the Bidding Requirements prepared by Short Elliott Hendrickson Inc. (SEH°)dated March 6, 2017. The Bidding Documents may be seen at the Issuing Office of Short Elliott Hendrickson Inc. located at 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717, 320.229.4348. The Bidding Documents may be viewed for no cost at.http://www.sehinc.com by selecting the Project Bid Information link at the bottom of the page and the View Plans option from the menu at the top of the selected project page. Digital image copies of the Bidding Documents are available at http://www.sehinc.com for a fee of$30. These documents may be downloaded by selecting this project from the PROJECT BID INFORMATION link and by entering eBidDocTM Number 4903296 on the SEARCH PROJECTS page. For assistance and free membership registration, contact QuestCDN at 952.233.1632 or infoo_guestcdn.com. Paper copies of the Bidding Documents may be obtained from Docunet Corp. located at 2435 Xenium Lane North, Plymouth, MN 55441 (763.475.9600)for a fee of$100. Bid security in the amount of 5 percent of the Bid must accompany each Bid in accordance with the Instructions to Bidders. A Contractor responding to these Bidding Documents must submit to the City/Owner a signed statement under oath by an owner or officer verifying compliance with each of the minimum criteria in Minnesota Statutes, section 16C.285, subdivision 3. Bids shall be directed to the City Administrator, securely sealed and endorsed upon the outside wrapper, "BID FOR 2017 ALLEY IMPROVEMENT, ST. JOSEPH, MN, STJOE 140019." The Owner reserves the right to reject any and all Bids, to waive irregularities and informalities therein and to award the Contract in the best interests of the Owner. Judy Weyrens Clerk/Administrator St. Joseph, Minnesota Publish: St. Cloud Times: March 9 and 16, 2017 Qwest CDN: March 9, 2017 City Web Site: March 9, 2017 Advertisement for Bids STJOE 140019 0011 13- 1 ..-?0 ZA SEH r3wilding a Better World MVV dJ Us 8, February 17, 2017 RE: St. Joseph, Minnesota 2017 Alley Improvements Design and Construction Phase Services SEH No. STJOE 140019 1 Ms. Judy Weyrens City Administrator City of St. Joseph 25 College Avenue North PO Box 668 St. Joseph, MN 56374-0668 Dear Judy: This letter supplements the Agreement for Professional Services between City of St. Joseph, Minnesota, Owner, and Short Elliott Hendrickson Inc. (SEH°)dated July 1, 2006 and addresses providing services in connection with 2017 Alley Improvements (hereinafter called the "Project"). Our services will consist of: • Prepare construction drawings (plans)and specifications for the Project based on the approved Feasibility Report document dated January 24, 2017, and for the improvements described in the Report as Blocks 9 and 12 Base Project, Option 1 (Storm Drains), and with Option 4 (Sanitary Sewer CIPP Lining)as a bidding alternative. • Conduct preliminary utility design meeting. • Furnish updated opinion of probable construction cost for the Project based on the completed drawings and specifications. • Assist Owner in preparing final special assessment roll and conducting special assessment public hearing. • Prepare proposal form and notice to bidders. • Assist Owner in obtaining and evaluating bids and awarding a contract for construction of the Project. • Provide Construction Administration Services. o Assist Owner in preparing the Construction Agreement. o Conduct a pre-construction conference at the City of St. Joseph. o Review contractor shop drawing submittals (once). o Make site visits at intervals appropriate to the various stages of construction to observe, as an experienced and qualified design professional, the progress and quality of the executed work of the Contractor(s). o Consult with and advise Owner, act as Owner's representative at the Project site, issue all instructions of the Owner to the Contractor, and prepare routine change orders as required. Engineers I Architects I Planners I Scientists Short Elliott Hendrickson Inc.,1200 25th Avenue South,P.O.Box 1717,St.Cloud,MN 56302-1717 SEH is 100%employee-owned I sehinc.com 1 320.229.4300 1 800.572.0617 1 888.908.8166 fax Ms. Judy Weyrens February 17, 2017 Page 2 o Review Contractor's application for payment, determining the amount owing the Contractor, and make recommendations to the Owner regarding payment thereof. o Conduct a site visit to determine if the project is substantially complete. o Assist Owner in preparing project newsletters (up to two budgeted). o Prepare substantial completion punch list. o Review contract close-out documents, including final payment application, and forward to Owner with recommendation for final payment. • Provide construction survey and staking to enable construction contractor to perform their work. • Provide part-time Resident Project Representation (up to 170 hours budgeted). • Furnish Owner a set of reproducible record prints of drawings and addendum drawings showing those changes made during the construction process, based on the marked up prints, drawings, and other data furnished by the Contractor to SEH. All as set forth in this letter and the Agreement for Professional Services between SEH and City of St. Joseph, Minnesota dated July 1, 2006. We will also furnish such Additional Services as you may request or as required. You will pay us a fee for our services, currently estimated to be $62,500, in accordance with Exhibit C-1, Rate Table Method. Payment for additional services shall be based on the time required to perform the services and the billable rates for the principals and employees engaged directly on the Project, plus charges for expenses and equipment, all in accordance with Exhibit C-1. We will start our services promptly after receipt of your authorization. We estimate our services will be completed after ten months. If there are delays in the Project that are beyond our control, you agree to grant additional time to complete the services. Your budgetary limitations for construction of the Project should be provided to us in writing at an early date. We will endeavor to work within those limitations. We do not guarantee that our opinions of probable construction cost will not differ materially from negotiated prices or bids. If you wish greater assurance as to probable construction cost or if you wish formal estimates, an independent cost estimator should be employed as provided in Section IV.A. of the Agreement and in Exhibit B. This letter and the Agreement for Professional Services and Exhibits A, B, C-1, and D dated July 1, 2006, represent the entire understanding between you and us in respect of the Project and may only be modified in writing signed by both of us. If it satisfactorily sets forth your understanding of our agreement, please sign this letter in the space provided below and return one copy to us. Sincerely, SHORT ELLIOTT HENDRICKSON INC. Randy Sabart, PE Principal djg p:\pt\s\stjoe\140019\1-genl\10-setup-cont\03-proposal\design bidding ca\I city supplemental Itr agreement design construction 021717.docx Ms. Judy Weyrens February 17, 2017 Page 3 ACCEPTED BY: CITY OF ST. JOSEPH, MINNESOTA By: Date: Authorized Client Signature IA",�\ ""'i , 1 CITY OF ST. JOSEPH RESOLUTION 2017-008 Resolution Approving Plans and Specifications and Ordering Advertisement for Bids WHEREAS,pursuant to a resolution passed by the City Council on February 6, 2017, a report has been prepared by Short Elliott Hendrickson, Inc. with reference to the proposed improvement to the east/west and north/south alley's between Minnesota Street and Birch Street and College Avenue N and Is`Ave NW by bituminous surfacing, storm water and sewer improvements, and has presented such plans and specifications to the council for approval. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST JOSEPH, MINNESOTA: I. Such plans and specifications as presented on March 6,2017 are hereby approved. 2. The City Administrator shall prepare and cause to be inserted in the official newspaper, the St. Cloud Times, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two days, two consecutive weeks, shall specify the work to be done, shall state that bids be received by the City Administrator until 11:00 AM, March 30, 2017, at which time they will be publicly opened at the St. Joseph City Hall, 75 Callaway Street East,by the City Administrator and City Engineer, will then be tabulated, and will be considered by the Council on at 6:15 PM in the Council Chambers, 75 Callaway Street East. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility,No bids will be considered unless sealed and filed with Administrator and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Administrator for 5% of the amount of such bid. Adopted this day of , 2017 CITY OF ST. JOSEPH Mayor, Rick Schultz Judy Weyrens, Administrator THIS PAGE INTENTIONALLY LEFT BLANK