HomeMy WebLinkAbout[04h] Soil Borings
\[04h\]
Council Agenda Item
MEETING DATE:
March 20, 2017
AGENDA ITEM:
MN St W Trail Extension – Soil Borings
SUBMITTED BY:
Engineering
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION:
The City has accepted federal matching funds for the extension of the MN St
W trail to CR 51 for construction in 2017.
BACKGROUND INFORMATION
Construction of the trail will require soil borings.
BUDGET/FISCAL IMPACT:
$ 5,815.00
ATTACHMENTS:
Request for Council Action
Soil Boring Contract
REQUESTED COUNCIL ACTION:
Authorization to execute the proposal for Geotechnical Evaluation for the
MN Street Trail extension at a cost of $ 5,815.00
AA/EOE
Braun Intertec Corporation
3900 Roosevelt Road, Suite 113
Saint Cloud, MN 56301
Phone: 320.253.9940
Fax: 320.253.3054
Web: braunintertec.com
March 10, 2017 Proposal QTB053861
City of St. Joseph
c/o Randy Sabart, PE
Short Elliott Hendrickson Inc.
1200 25th Avenue South
P.O. Box 1717
St. Cloud, MN 56302
Re: Proposal for a Geotechnical Evaluation
2017 CSAH 2/Minnesota Street Trail Improvements
Minnesota Street and CSAH 2
Between County Road 51 and 4th Avenue Northwest
St. Joseph, Minnesota
Dear Mr. Sabart:
We respectfully submit this proposal to complete a geotechnical evaluation for the proposed trail
improvement project at the above referenced site.
Our Understanding of Project
Based on the information you provided to us, we understand this project includes the construction of a
10 foot wide pedestrian trial along a portion of Minnesota Street and CSAH 2, extending from about the
intersection of County Road 51 and 4th Avenue NW near the city of St. Joseph. The trail will be
bituminous paved with gravel shoulders. Based on the profile plan provided to us, the trail will generally
be located within the backslope and ditch along Minnesota Street and CSAH 2.
Included in the project will also be installation of a culvert located under the Interstate 94 overpass,
street lighting, and pedestrian crossing flashers located at several points of the trail alignment.
We have reviewed the preliminary plan and profile documents provided by SEH.
Purpose
The purpose of our geotechnical evaluation will be to characterize subsurface geologic conditions at
selected exploration locations and evaluate their impact on the design and construction of the proposed
trail, culvert and other site features.
City of St. Joseph
Proposal QTB053861
March 10, 2017
Page 2
Scope of Services
The following tasks are proposed to help achieve the stated purpose. If unfavorable or unforeseen
conditions are encountered at any point during the completion of the tasks that lead us to recommend
an expanded scope of services, we will contact you to discuss the conditions before resuming work.
Site Access, Staking and Utility Clearance
Based on a review of aerial imagery and the existing topography shown on the profile plan documents, it
appears that the site and boring locations will be accessible to a truck-mounted drill rig to access the
boring locations.
We will stake prospective subsurface exploration locations and obtain surface elevations at those
locations using GPS (Global Positioning System) technology. For purposes of linking the GPS data to an
appropriate reference, we request that you provide CAD files indicating location/elevation references
appropriate for this project, or contact information for the consultant that might have such information.
We will obtain the necessary right-of-way permits needed to perform work within the Interstate 94 right-
of-way governed by Minnesota Department of Transportation (MnDOT).
Prior to drilling or excavating, we will contact Gopher State One Call and arrange for notification to the
appropriate utility vendors to mark and clear the exploration locations of public underground utilities.
You or your authorized representative is responsible to notify us before we begin our work of the
presence and location of any underground objects or private utilities that are not the responsibility of
public agencies.
Penetration Test Borings
As requested, we will drill a total of seven (7) standard penetration test borings for the project as shown
in the sketch provided in the Request for Proposal. Based on review of the profile plan, we proposed to
extend the borings to a depth of 10 feet based on the anticipated grade change.
Penetration tests will be performed at 2 ½-foot vertical intervals in general accordance with ASTM
Method D1586. We will also obtain bulk soil samples for future R-value testing that may be requested.
If existing fill, organic materials or other structurally unfavorable soils are not penetrated above the
intended boring termination depths, we will extend the borings to obtain at least five feet of penetration
City of St. Joseph
Proposal QTB053861
March 10, 2017
Page 3
into more competent materials at greater depths. The additional information will help evaluate such
issues as excavation depth, consolidation settlement, and foundation alternatives, among others. If
deeper borings (or additional borings) are needed, we will contact you prior to increasing our total
estimated drilled footage and submit a Change Order summarizing the anticipated additional effort and
the associated cost, for your review and authorization.
Groundwater Measurements
If groundwater is encountered in the boreholes during or immediately after drilling, the depth where it is
observed will be recorded on the boring logs.
Borehole Abandonment
Minnesota Well Code requires sealing of any boring or core that encounters groundwater and is either
greater than 25 feet deep or penetrates a confining layer. Based on the proposed boring depths, we do
not anticipate the need to seal any of the boreholes.
Sample Review and Laboratory Testing
Soil samples will be returned to our laboratory, where they will be visually classified and logged by a
geotechnical engineer in general accordance with ASTM D2487. To help classify the materials
encountered and estimate/measure the engineering properties necessary to our analyses, we have
budgeted to perform the following laboratory tests:
(12) Moisture content tests (ASTM D2216) – intended to aid in classification, evaluation of
moisture condition, and estimation of engineering parameters;
(4) Percent passing the #200 sieve tests – intended to aid in classification and to determine
the percentage of silt/clay-sized (fines) particles;
(2) Organic content tests (ASTM D2974) – intended to evaluate whether the surficial topsoils
may be reused as structural backfill.
It is our intention to only perform laboratory tests that will be necessary to our analyses. If after review
of the soils it is our opinion that portions of the above schedule would not be cost-beneficial to the
project, we will reduce the schedule and we will not charge for tests that are not performed. Conversely,
if after review it appears that additional testing would provide potential cost-benefits to the project, we
will request authorization for the additional testing through a Change Order.
City of St. Joseph
Proposal QTB053861
March 10, 2017
Page 4
Reporting
Data obtained from the borings and laboratory tests will be used to evaluate the subsurface profile and
groundwater conditions, perform engineering analyses related to structure design and performance and
prepare a report, including:
A sketch showing project components, limits, and exploration locations.
Logs of the borings describing the materials encountered and presenting the results of our
groundwater measurements and laboratory tests.
A summary of the subsurface profile and groundwater conditions.
Discussion identifying the site conditions that will impact structure design and performance,
qualifying the nature of their impact, and outlining alternatives for mitigating their impact.
Discussion regarding the reuse of on-site materials during construction and the impact of
groundwater on construction.
Recommendations for preparing structure subgrades, including excavation support, if
applicable, and the selection, placement and compaction of excavation backfill and other
structural fill.
Recommendations for the design of pavements.
Only an electronic copy of our report will be submitted to you. At your request, additional copies can be
prepared for other project team members.
Cost
We will furnish the services described in this proposal for a lump sum fee of $5,815. A breakdown of the
proposed fees is provided in the table below.
Our work may extend over multiple invoicing periods. As such, for work that is performed during the
course of each invoicing period, we will submit partial progress invoices.
Service Fee
Drilling $2,525
Utility Clearance, ROW Permitting, GPS Staking and CADD 977.50
Laboratory Testing 660
Engineering, Report Compilation, and Coordination 1,652.50
Total $5,815
City of St. Joseph
Proposal QTB053861
March 10, 2017
Page 5
Additional Services
We have not included potential costs due to the need for snow plowing, towing, stand-by time or work
that is not included in the above Scope of Services. Costs for snow plowing or towing (if necessary) will
be charged at a rate of 1.15x the actual cost. Costs for stand-by time (defined as time spent by our field
crew due to circumstances that are beyond the control of our field crew or its equipment), or beyond the
scope of services indicated above will be charged at a rate of $220 per hour.
If borings must be extended beyond their intended termination depths, or if additional borings are
required, we will charge an additional $25 per lineal foot beyond the originally intended termination
depth.
Schedule
We anticipate our work can be performed according to the following schedule:
Drill rig mobilization – within 2 to 3 weeks following receipt of written authorization;
Field exploration – 1 day on-site to complete the work;
Classification and laboratory testing – within 1 to 2 weeks following completion of the field
exploration;
Preliminary results – as the samples are obtained and reviewed;
Report submittal – Completed within approximately 3 to 5 weeks following authorization.
If our proposed scope of services cannot be completed according to this schedule due to circumstances
beyond our control, we may need to revise this proposal prior to completing the remaining tasks.
General Remarks
We appreciate the opportunity to present this proposal to you. If acceptable, please return a signed
copy in its entirety as authorization to proceed.
The proposed fee is based on the scope of services described and the assumptions that our services will
be authorized within 30 days and that others will not delay us beyond our proposed schedule.
City of St. Joseph
Proposal QTB053861
March 10, 2017
Page 6
We include the Braun Intertec General Conditions, which provide additional terms and are a part of our
agreement.
To have questions answered or schedule a time to meet and discuss our approach to this project further,
please contact Vic Roethler at 218.929.1493 (vroethler@braunintertec.com) or Steve Thayer at
320.253.9940 (sthayer@braunintertec.com).
Sincerely,
BRAUN INTERTEC CORPORATION
Victor M. Roethler, PE
Project Engineer
Steve A. Thayer, PE
Associate Principal/Senior Engineer
Attachments:
General Conditions (7/18/16)
The proposal is accepted, and you are authorized to proceed.
Authorizer’s Firm
Authorizer’s Signature
Authorizer’s Name (please print or type)
Authorizer’s Title
Date
General Conditions
GC Page 1 of 2
Section 1: Agreement
1.1 Our agreement with you consists of these
General Conditions and the accompanying written
proposal or authorization (“Agreement”). This
Agreement is the entire agreement between you
and us. It supersedes prior agreements. It may be
modified only in a writing signed by us, making
specific reference to the provision modified.
1.2 The words “you,” “we,” “us,” and “our”
include officers, employees, and subcontractors.
1.3 In the event you use a purchase order or
other documentation to authorize our scope of
work (“Services”), any conflicting or additional
terms are not part of this Agreement. Directing us
to start work prior to execution of this Agreement
constitutes your acceptance. If, however, mutually
acceptable terms cannot be established, we have
the right to terminate this Agreement without
liability to you or others, and you will compensate
us for costs and expenses incurred up to the time
of termination.
Section 2: Our Responsibilities
2.1 We will provide Services specifically
described in this Agreement. You agree that we
are not responsible for services that are not
expressly included in this Agreement. Unless
otherwise agreed in writing, our findings, opinions,
and recommendations will be provided to you in
writing. You agree not to rely on oral findings,
opinions, or recommendations without our
written approval.
2.2 In performing our professional services, we
will use that degree of care and skill ordinarily
exercised under similar circumstances by
reputable members of our profession practicing in
the same locality. If you direct us to deviate from
our recommended procedures, you agree to hold
us harmless from claims, damages, and expenses
arising out of your direction. If during the one year
period following completion of Services it is
determined that the above standards have not
been met and you have promptly notified us in
writing of such failure, we will perform, at our
cost, such corrective services as may be necessary,
within the original scope in this Agreement, to
remedy such deficiency. Remedies set forth in this
section constitute your sole and exclusive recourse
with respect to the performance or quality of
Services.
2.3 We will reference our field observations and
sampling to available reference points, but we will
not survey, set, or check the accuracy of those
points unless we accept that duty in writing.
Locations of field observations or sampling
described in our report or shown on our sketches
are based on information provided by others or
estimates made by our personnel. You agree that
such dimensions, depths, or elevations are
approximations unless specifically stated
otherwise in the report. You accept the inherent
risk that samples or observations may not be
representative of things not sampled or seen and
further that site conditions may vary over distance
or change over time.
2.4 Our duties do not include supervising or
directing your representatives or contractors or
commenting on, overseeing, or providing the
means and methods of their services unless
expressly set forth in this Agreement. We will not
be responsible for the failure of your contractors,
and the providing of Services will not relieve
others of their responsibilities to you or to others.
2.5 We will provide a health and safety program
for our employees, but we will not be responsible
for contractor, owner, project, or site health or
safety.
2.6 You will provide, at no cost to us,
appropriate site safety measures as to work areas
to be observed or inspected by us. Our employees
are authorized by you to refuse to work under
conditions that may be unsafe.
2.7 Unless a fixed fee is indicated, our price is an
estimate of our project costs and expenses based
on information available to us and our experience
and knowledge. Such estimates are an exercise of
our professional judgment and are not guaranteed
or warranted. Actual costs may vary. You should
allow a contingency in addition to estimated costs.
Section 3: Your Responsibilities
3.1 You will provide us with prior environmental,
geotechnical and other reports, specifications,
plans, and information to which you have access
about the site. You agree to provide us with all
plans, changes in plans, and new information as to
site conditions until we have completed Services.
3.2 You will provide access to the site. In the
performance of Services some site damage is
normal even when due care is exercised. We will
use reasonable care to minimize damage to the
site. We have not included the cost of restoration
of damage in the estimated charges.
3.3 You agree to provide us, in a timely manner,
with information that you have regarding buried
objects at the site. We will not be responsible for
locating buried objects at the site. You agree to
hold us harmless, defend, and indemnify us from
claims, damages, losses, penalties and expenses
(including attorney fees) involving buried objects
that were not properly marked or identified or of
which you had knowledge but did not timely call to
our attention or correctly show on the plans you or
others furnished to us.
3.4 You will notify us of any knowledge or
suspicion of the presence of hazardous or
dangerous materials present on any work site or in
a sample provided to us. You agree to provide us
with information in your possession or control
relating to such materials or samples. If we
observe or suspect the presence of contaminants
not anticipated in this Agreement, we may
terminate Services without liability to you or to
others, and you will compensate us for costs and
expenses incurred up to the time of termination.
3.5 Neither this Agreement nor the providing of
Services will operate to make us an owner,
operator, generator, transporter, treater, storer,
or a disposal facility within the meaning of the
Resource Conservation Recovery Act, as amended,
or within the meaning of any other law governing
the handling, treatment, storage, or disposal of
hazardous substances. You agree to hold us
harmless, defend, and indemnify us from any
damages, claims, damages, penalties or losses
resulting from the storage, removal, hauling or
disposal of such substances.
3.6 Monitoring wells are your property, and you
are responsible for their permitting, maintenance,
and abandonment unless expressly set forth
otherwise in this Agreement.
3.7 You agree to make all disclosures required by
law. In the event you do not own the project site,
you acknowledge that it is your duty to inform the
owner of the discovery or release of contaminants
at the site. You agree to hold us harmless, defend,
and indemnify us from claims, damages, penalties,
or losses and expenses, including attorney fees,
related to failures to make disclosures, disclosures
made by us that are required by law, and from
claims related to the informing or failure to inform
the site owner of the discovery of contaminants.
Section 4: Reports and Records
4.1 Unless you request otherwise, we will
provide our report in an electronic format.
4.2 Our reports, notes, calculations, and other
documents and our computer software and data
are instruments of our service to you, and they
remain our property. We hereby grant you a
license to use the reports and related information
we provide only for the related project and for the
purposes disclosed to us. You may not transfer our
reports to others or use them for a purpose for
which they were not prepared without our written
approval. You agree to indemnify, defend, and
hold us harmless from claims, damages, losses,
and expenses, including attorney fees, arising out
of such a transfer or use.
4.3 If you do not pay for Services in full as
agreed, we may retain work not yet delivered to
you and you agree to return to us all of our work
that is in your possession or under your control.
4.4 Samples and field data remaining after tests
are conducted and field and laboratory equipment
that cannot be adequately cleansed of
contaminants are and continue to be your
property. They may be discarded or returned to
you, at our discretion, unless within 15 days of the
report date you give us written direction to store
or transfer the materials at your expense.
4.5 Electronic data, reports, photographs,
samples, and other materials provided by you or
others may be discarded or returned to you, at our
discretion, unless within 15 days of the report date
you give us written direction to store or transfer
the materials at your expense.
GC Revised 7/18/2016 Page 2 of 2
Section 5: Compensation
5.1 You will pay for Services as stated in this
Agreement. If such payment references our
Schedule of Charges, the invoicing will be based
upon the most current schedule. An estimated
cost is not a firm figure. You agree to pay all sales
taxes and other taxes based on your payment of
our compensation. Our performance is subject to
credit approval and payment of any specified
retainer.
5.2 You will notify us of billing disputes within 15
days. You will pay undisputed portions of invoices
upon receipt. You agree to pay interest on unpaid
balances beginning 30 days after invoice dates at
the rate of 1.5% per month, or at the maximum
rate allowed by law.
5.3 If you direct us to invoice a third party, we
may do so, but you agree to be responsible for our
compensation unless the third party is
creditworthy (in our sole opinion) and provides
written acceptance of all terms of this Agreement.
5.4 Your obligation to pay for Services under this
Agreement is not contingent on your ability to
obtain financing, governmental or regulatory
agency approval, permits, final adjudication of any
lawsuit, your successful completion of any project,
receipt of payment from a third party, or any
other event. No retainage will be withheld.
5.5 If you do not pay us in accordance with this
Agreement, you agree to reimburse our costs and
expenses for collection of the moneys invoiced,
including but not limited to attorney fees, staff
time, and other costs and expenses.
5.6 You agree to compensate us in accordance
with our Schedule of Charges if we are asked or
required to respond to legal process arising out of
a proceeding related to the project and as to
which we are not a party.
5.7 If we are delayed by factors beyond our
control, or if project conditions or the scope or
amount of work changes, or if changed labor
conditions result in increased costs, decreased
efficiency, or delays, or if the standards or
methods change, we will give you timely notice,
the schedule will be extended for each day of
delay, and we will be compensated for costs and
expenses incurred in accordance with our
Schedule of Charges.
5.8 If you fail to pay us in accordance with this
Agreement, we may consider the default a total
breach of this Agreement and, at our option,
terminate our duties without liability to you or to
others, and you will compensate us for costs and
expenses incurred up to the time of termination.
5.9 In consideration of our providing insurance
to cover claims made by you, you hereby waive
any right to offset fees otherwise due us.
Section 6: Disputes, Damage, and Risk Allocation
6.1 Each of us will exercise good faith efforts to
resolve disputes without litigation. Such efforts
will include, but not be limited to, a meeting(s)
attended by each party’s representative(s)
empowered to resolve the dispute. Before either
of us commences an action against the other,
disputes (except collections) will be submitted to
mediation.
6.2 Notwithstanding anything to the contrary in
this Agreement, neither party hereto shall be
responsible or held liable to the other for
punitive, indirect, incidental, or consequential
damages, or liability for loss of use, loss of
business opportunity, loss of profit or revenue,
loss of product or output, or business
interruption.
6.3 You and we agree that any action in relation
to an alleged breach of our standard of care or this
Agreement shall be commenced within one year
of the date of the breach or of the date of
substantial completion of Services, whichever is
earlier, without regard to the date the breach is
discovered. Any action not brought within that
one year time period shall be barred, without
regard to any other limitations period set forth by
law or statute. We will not be liable unless you
have notified us within 30 days of the date of such
breach and unless you have given us an
opportunity to investigate and to recommend
ways of mitigating damages. You agree not to
make a claim against us unless you have provided
us at least 30 days prior to the institution of any
legal proceeding against us with a written
certificate executed by an appropriately licensed
professional specifying and certifying each and
every act or omission that you contend constitutes
a violation of the standard of care governing our
professional services. Should you fail to meet the
conditions above, you agree to fully release us
from any liability for such allegation.
6.4 For you to obtain the benefit of a fee which
includes a reasonable allowance for risks, you
agree that our aggregate liability for all claims
will not exceed the fee paid for Services or
$50,000, whichever is greater. If you are
unwilling to accept this allocation of risk, we will
increase our aggregate liability to $100,000
provided that, within 10 days of the date of this
Agreement, you provide payment in an amount
that will increase our fees by 10%, but not less
than $500, to compensate us for the greater risk
undertaken. This increased fee is not the purchase
of insurance.
6.5 You agree to indemnify us from all liability
to others in excess of the risk allocation stated
herein and to insure this obligation. In addition,
all indemnities and limitations of liability set
forth in this Agreement apply however the same
may arise, whether in contract, tort, statute,
equity or other theory of law, including, but not
limited to, the breach of any legal duty or the
fault, negligence, or strict liability of either party.
6.6 This Agreement shall be governed,
construed, and enforced in accordance with the
laws of the state in which our servicing office is
located, without regard to its conflict of laws rules.
The laws of the state of our servicing office will
govern all disputes, and all claims shall be heard in
the state or federal courts for that state. Each of
us waives trial by jury.
6.7 No officer or employee acting within the
scope of employment shall have individual liability
for his or her acts or omissions, and you agree not
to make a claim against individual officers or
employees.
Section 7: General Indemnification
7.1 We will indemnify and hold you harmless
from and against demands, damages, and
expenses of others to the comparative extent they
are caused by our negligent acts or omissions or
those negligent acts or omissions of persons for
whom we are legally responsible. You will
indemnify and hold us harmless from and against
demands, damages, and expenses of others to the
comparative extent they are caused by your
negligent acts or omissions or those negligent acts
or omissions of persons for whom you are legally
responsible.
7.2 To the extent it may be necessary to
indemnify either of us under Section 7.1, you and
we expressly waive, in favor of the other only, any
immunity or exemption from liability that exists
under any worker compensation law.
7.3 You agree to indemnify us against losses and
costs arising out of claims of patent or copyright
infringement as to any process or system that is
specified or selected by you or by others on your
behalf.
Section 8: Miscellaneous Provisions
8.1 We will provide a certificate of insurance to
you upon request. Any claim as an Additional
Insured shall be limited to losses caused by our
negligence.
8.2 You and we, for ourselves and our insurers,
waive all claims and rights of subrogation for
losses arising out of causes of loss covered by our
respective insurance policies.
8.3 Neither of us will assign or transfer any
interest, any claim, any cause of action, or any
right against the other. Neither of us will assign or
otherwise transfer or encumber any proceeds or
expected proceeds or compensation from the
project or project claims to any third person,
whether directly or as collateral or otherwise.
8.4 This Agreement may be terminated early
only in writing. You will compensate us for costs
and expenses incurred up to the time of
termination.
8.5 If any provision of this Agreement is held
invalid or unenforceable, then such provision will
be modified to reflect the parties' intention. All
remaining provisions of this Agreement shall
remain in full force and effect.
8.6 No waiver of any right or privilege of either
party will occur upon such party's failure to insist
on performance of any term, condition, or
instruction, or failure to exercise any right or
privilege or its waiver of any breach.