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Home My WebLink About[04a] Minutes - March 6 March 6, 2017 Page 1 of 3 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on Monday, February 6, 2017 at 6:00 PM at the St. Joseph City Hall, opening with the pledge of allegiance. Members Present: Mayor Rick Schultz. Councilors Dale Wick, Bob Loso. Administrator Judy Weyrens. Others Present: Cory Ehlert, Joan Schmidt, Jay Schmidt City Representatives Present: City Engineer Randy Sabart, Police Chief Joel Klein, Finance Director Lori Bartlett, Public Works Director Terry Thene, Community Development Director Therese Haffner. Approve Agenda: Loso made a motion to approve the agenda as presented; seconded by Killam and passed unanimously by those present. Consent Agenda: Wick made a motion to approve the consent agenda as follows; seconded by Loso and passed unanimously by those present. a. Minutes—Approved the minutes of February 6, 2017. b. Bills Payable—Approved check numbers 051695-051824, Payroll EFT#001314-001325 and Accounts Payables EFT#001771-001773. c. Government Center—Approved draw request#11, authorizing payment to approved vendors in the amount of$95,861.43. d. Liquor License Transfer—Authorized the Mayor and Administrator to execute the Off-Sale Liquor License and Cigarette License for Norther Tier Retail (formerly JM Oil Companies). e. Donations and Contributions—Accepted the following donations as presented:Anonymous$3.00 Disc Golf, $10.06 Archery Range; St. Joseph Fire Relief$13,600 Backup Cameras. f. Treasurer Report—Accepted the January 2017 Treasurer Report as presented g. Gambling Report—Accepted the 2016 4th Quarter Gambling Report as presented. h. Transfers—Approved the 2016 End of Year Transfers as presented. i. Gambling Permit—Authorized the Mayor and Administrator to execute Resolution 2017-007 Approving Application to Conduct Off-Sale Gambling for St. Joseph Lions. j. Subordination Agreement—Authorized the Mayor and Administrator to execute the Mortgage Satisfaction and Subordination Agreement for Prego Properties LLC. City Engineer Reports—2017 CBD Alley Improvement: City Engineer Randy Sabart stated that his staff is nearing completion of the design/construction documents for the proposed 2017 CBD Alley Improvement Project. The next step in the process is to authorize the advertisement for bids. Loso questioned the status of the Benefit Analysis and again stated that he would prefer to receive the Benefit Analysis before moving forward with the project. Weyrens stated that the Benefit report has been commissioned and should be ready about the same time the City receives the bids. Loso made a motion authorizing execution of Resolution 2017-008 Approving Plans and Specifications and Ordering Advertisement for bids. The motion was seconded by Wick and passed unanimously by those present. Weyrens presented the Council with the Engineering Service Agreement for the 2017 CBD Alley Improvement Project to which Wick made a motion authorized execution; seconded by Loso and passed unanimously by those present. Interim Use Permit— 110 College Ave N; 13 Ash St W: Weyrens stated that the Planning Commission conducted a public hearing to consider issuance of an Interim Use Permit(IUP)to allow properties zoned B2 to secure a rental license. The properties are located at 110 College Ave N and 13 Ash St W and are currently owned by family representative Paul Reber. The properties are currently used as residential and the IUP would allow the properties to secure a rental license for a period of up to three years. Weyrens clarified that the properties are in the process of transfer and the IUP would transfer to the new owner(s). Wick made a motion authorizing execution of Resolutions 2017-005 and 2017-006 adopting findings of fact and approving an IUP for the purpose of a non-owner occupied rental for March 6, 2017 Page 2 of 3 the properties located at 110 College Ave N and 13 Ash St W. The motion was seconded by Schultz and passed unanimously by those present. Conditional Use Permit—29 MN St E: Weyrens stated the Planning Commission conducted a public hearing to consider the issuance of a Conditional Use Permit(CUP)to allow a Bed and Breakfast in the B1 General Business zoning district. Previously the City Council approved an amendment to the Ordinance adding a Bed and Breakfast as a permitted use by issuance of a CUP. The recommendation of the Planning Commission requires all improvements, including exterior/site improvements to be completed before issuance of a Certificate of Occupancy. Loso made a motion authorizing execution of Resolution 2017-004 adopting findings of fact and approving a conditional use permit for the purposes of operating a bed and breakfast. The motion was seconded by Killam and passed unanimously by those present. Millstream Park Shelter: Weyrens presented the Council with an update on the proposed construction of a new facility at Millstream Park. The completed construction plans were submitted to RA Morton for review and to estimate a construction cost and cost for preparation of bid documents. RA Morton presented the following: leonstwctoio t costs 1 5 105, .00 !Tables/Chaim 5 20000.00 Outside Furniture $ x,000.00 !Demolition S *.,010:00 Pang Dliv ewav paa%ing 5 (5,000.00 '. t Mies [ S !CiviS Con st/uc'tio Mott Ser4 S Y10,000.00 i Sur:m*�e 1 S 5,000.00 Sid Documents $ 10,000.00 i $ 494,000.00 City Engineer Randy Sabart stated that he had a chance to review the documents for public improvements including site preparation/improvements and utility needs. He estimates the cost to range between $50,000 and $ 100,000. If well and septic improvements are not included in the estimate provided by RA Morton the civil costs would be on the high end, closer to$ 100,000. Weyrens clarified that the project can be bid with alternates, such as heat and air conditioning. Loso stated that it is his opinion that the shelter as proposed is over kill. The building is only used for five or six months and spending upwards of$ 500,000 does not seem prudent. Killam stated that the current building is 50 years old and is in need of replacement. Loso stated that there are plenty of 50 year old buildings in operation and he is frustrated that the Park Board is not working on projects that have been on the capital improvement list for a number of years. The projects he is referring to include: restoration of the monument on 2nd Ave NW and the parking lots for Centennial Park. Wick questioned Killam if the Park Board is identifying the construction of the facility of the new Millstream Park Building as their focus for the next five years. The cost of the proposed project will limit the Park Board over the next five years and he is looking for assurance that this project is the main focus. Killam affirmed that the Millstream Park Building is their priority. Killam made a motion to authorize the solicitation of bids for the proposed 2017 Millstream Park Pavilion Project. The motion was seconded by Wick. Discussion:Weyrens questioned if the motion includes the utilization of RA Morton to prepare the bid documents. Wick questioned whether or not the Park Board has funds to reimburse for the bid document preparation to which Weyrens stated they could allocate such. Ayes: Schultz,Wick, Killam Nays: Loso Motion Carried 3:1:0 March 6, 2017 Page 3 of 3 Study Updates: Weyrens stated the City has numerous projects underway which include the following: • Comprehensive Plan—The Advisory Committee has organized and met to kick of the updating of the Comprehensive Plan. The first open house is scheduled for March 8 starting at 5:30 PM. Community Design Group (CDG) has designed a website to keep the community updated on the progress. A link from the City Website has been added. • Community Center Committee—The Community Center Study group has meet and reviewed alternatives for adding gym space and remodeling the former Colts Building for use a community center. A website has been created and a link has been added to the City site to provide information as it is reviewed. • Pedestrian Crossing Study—The St. Cloud APO has retained SRF to complete the study to review alternatives for crossing CR 75. The first open house is scheduled for March 24 beginning at 6:00 PM at the Government Center. The APO has created a website and a link has been added to the City site to provide the public with additional information. LED Grant Opportunity: Weyrens stated that the Public Works Director has been working with Stearns Electric to assist with the funding of converting the City owned lights to LED. Stearns Electric has a grant program to help offset the cost. MN Statutes require all grant applications to be approved by the governing body prior to submission. Schultz made a motion authorizing the City to submit a grant application to Stearns Electric Association for conversion of City owned lighting to LED fixtures. The motion was seconded by Wick and passed unanimously by those present. Adjourn: Loso made a motion to adjourn at 6:31 PM; seconded by Schultz and passed unanimously by those present. Judy Weyrens Administrator