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HomeMy WebLinkAbout2016 [12] Dec 19 December 19, 2016 Page 1 of 3 Pursuant to due notice and notice thereof, the City Council for the City of St. Joseph me in regular session on Monday, December 19, 2016 at 6:00 PM in the St. Joseph City Hall. Members Present: Mayor Rick Schultz. Councilors Dale Wick, Matt Kiliam, Bob Loso, Renee Symanietz. Administrator Judy Weyrens. City Representatives Present: Police Chief Joel Klein, Finance Director Lori Bartlett, Public Works Director Terry Thene, Community Development Director Therese Haffner. Others Present: Troy Goracke Approve Aqenda: Wick made a motion to approve the agenda with the addition of 4(f)Tort Liability. The motion was seconded by Symanietz and passed unanimously. Consent Agenda: Wick made a motion to approve the consent agenda as follows; seconded by Symanietz and passed unanimously a. Minutes—Approved the minutes of the December 5, 2016 City Council Meeting. b. Bills Payable—Approved check numbers 051189-051321, Payroll EFT#001266-001277 and Accounts Payable EFT#001756-001759 c. Treasurer's Report—Approved the November 2016 Treasurer Report as presented. d. Donations—Accepted the following donations as presented: Anonymous$ 3.00 Archery Range and $ 3.00 Disk Golf; $ 1,000 Y2k Lions (Squad AED); Rug Doctor$ 800 (Squad AED); Chris Haugen $ 200 (Squad AED). e. Government Center—Approved the modifications to the reception areas to add bullet resistant sliding transaction windows. f. Tort Liability—Declined to waive the ceiling for tort liability, capping liability claims as provided in MN Statute. Planning Commission Matters Ordinance Amendment—Bed & Breakfast: Weyrens stated that Planning Commission conducted a public hearing on the request of Cory Ehlert to amend the 61 Zoning District to allow Bed and Breakfasts as a permitted use. The Planning Commission recommended the Councii approve the amendment; however, it will be identified as a conditional use, requiring a public hearing process. During the discussion, they indicated that a bed and breakfast would be compatible with the downtown and the owner did not need to reside on premise as is required in the residential districts. Weyrens stated that Ehlert also approached the EDA on future parking for the downtown area, particularly the areas surrounding 29 MN Street E. The EDA did not take action on the request. Weyrens reminded the Council that the request is not to approve a specific Bed and Breakfast, rather amend the Ordinance to allow a property owner to make application for the use. Loso made a motion to authorize the Mayor and Administrator to execute Resolution 2016-00 amending the 61 Zoning District to allow Bed and Breakfast as a conditional use. The motion was seconded by Killam and passed unanimously. Wick made a motion to authorizing the Mayor and Administrator to publish summary publication for the aforementioned Ordinance Amendment. The motion was seconded by Symanietz and passed unanimously. PUD Amendment—Millstream Shops and Lofts: Weyrens stated that the Planning Commission conducted a public hearing to consider amending the 2007 Development Agreement by and between the City of St. Joseph and Mill Stream Shops and Lofts. The amendment would remove the designated commercial percentages identified with the Agreement. The 2007 Project consisted of a two story, 23,706 SF mixed use development. The Agreement identifies by percentage the different types of uses that would be required and the developer is seeking to remove the percentages, keeping the intent intact. December 19, 2016 Page 2 of 3 The request is a result of CSB closing the retail gift store and Bello Cucino requesting to occupy the space and expand the restaurant. The Planning Commission recommended approval with the contingency that Bello Cucino take advantage the rear entrance to the parking lot behind the restaurant encouraging patrons to use the parking area rather than the street. Under the strict interpretation of the Ordinance, the expansion of the restaurant would require an additional 13 parking spaces. However, in the B1 Central Business District the Planning Commission and Council can relieve parking requirements, allowing for shared parking spaces and on street parking. Loso made a motion to authorize the Mayor and Administrator to execute and Amendment to the Development Agreement removing designated percentages for each type of use for the Mill Stream Shops and Lofts Development. The motion was seconded by Wick and passed unanimously. TIF 2-3, 24 Colleqe North (formerly Bavou Blues): Weyrens reported that Jon Petters, owner and developer of the proposed Bayou Blues Project has requested an extension for TIF deadlines. The TIF Development Agreement includes a provision whereby construction must be complete no later than December 31, 2016. In consulting with the TIF Consultant, Nothland Securities, the Agreement can be updated by a simple resolution of the City Council. Since the EDA oversees and manages the TIF Districts, the matter was presented to the EDA on December 14, 2016. At that meeting, Petters informed the Board that he has renamed the project to 24 College North and he has secured another parcel that he will be requesting to add to the District. Petters assured the Board that he is committed to the project and is looking for one additional tenant on the main level before starting construction. He anticipates starting in early 2017. Wick made a motion to amend the TIF Development Agreement to extend the completion deadline to November 30, 2018. The motion was seconded by Symanietz and passed unanimously. Comprehensive Plan Update: Weyrens reported that the selection committee for the Comprehensive Plan Update interviewed two of the four firms who submitted a proposal to update the St. Joseph Comprehensive Plan. The Committee unanimously recommended the Council accept the proposal from Community Development Group. They based the recommendation on their dedication to solicit input from a variety of groups/ages in various unique methods. The Committee requested CDG to increase the project costs adding additional public input. Therefore, the total cost of the Comprehensive Plan update is$ 59,750.00 Antonio Rosell approached the Council on behalf of the CDG. He stated that he is the principal of the Company and briefly discussed their philosophy on Comprehensive Planning. He stated that it is important for the plan to reflect the entire community and should be drafted to include tangible and attainable goals with a realistic implementation schedule. He stated that St. Joseph has great potential with the diversity in the community, particularly the College. The Comprehensive Plan will consist of four(4) phases as identified below: Phase 1 Project Initiation and Learning—This phase includes the gathering of foundation materials, research and define applicable standards and guidelines, make initial contacts with community partners, and establish the framework for community engagement that will invite wide participation by members of the St. Joseph Community. Phase 2 Gather, Listen and Envision—Implement and innovative, wide-ranging and effective set of engagement activities that use in-person and on-line tools to maximize participation in the plan update process. The information is then synthesized and the Vision and Core Values are developed that will set the tone and direction for the plan update. Phase 3 Comprehensive Plan Update—The plan update is developed integrating information gathered from previous phases. December 19, 2016 Page 2 of 3 The request is a result of CSB closing the retail gift store and Bello Cucino requesting to occupy the space and expand the restaurant. The Planning Commission recommended approval with the contingency that Bello Cucino take advantage the rear entrance to the parking lot behind the restaurant encouraging patrons to use the parking area rather than the street. Under the strict interpretation of the Ordinance, the expansion of the restaurant would require an additional 13 parking spaces. However, in the B1 Central Business District the Planning Commission and Council can relieve parking requirements, allowing for shared parking spaces and on street parking. Loso made a motion to authorize the Mayor and Administrator to execute and Amendment to the Development Agreement removing designated percentages for each type of use for the Mill Stream Shops and Lofts Development. The motion was seconded by Wick and passed unanimously. TIF 2-3, 24 College North (formerly Bayou Blues): Weyrens reported that Jon Petters, owner and developer of the proposed Bayou Blues Project has requested an extension for TIF deadlines. The TIF Development Agreement includes a provision whereby construction must be complete no later than December 31, 2016. In consulting with the TIF Consultant, Nothland Securities, the Agreement can be updated by a simple resolution of the City Council. Since the EDA oversees and manages the TIF Districts, the matter was presented to the EDA on December 14, 2016. At that meeting, Petters informed the Board that he has renamed the project to 24 College North and he has secured another parcel that he will be requesting to add to the District. Petters assured the Board that he is committed to the project and is looking for one additional tenant on the main level before starting construction. He anticipates starting in early 2017. Wick made a motion to amend the TIF Development Agreement to extend the completion deadline to November 30, 2018. The motion was seconded by Symanietz and passed unanimously. Comprehensive Plan Update: Weyrens reported that the selection committee for the Comprehensive Plan Update interviewed two of the four firms who submitted a proposal to update the St. Joseph Comprehensive Plan. The Committee unanimously recommended the Council accept the proposal from Community Development Group. They based the recommendation on their dedication to solicit input from a variety of groups/ages in various unique methods. The Committee requested CDG to increase the project costs adding additional public input. Therefore, the total cost of the Comprehensive Plan update is$ 59,750.00 Antonio Rosell approached the Council on behalf of the CDG. He stated that he is the principal of the Company and briefly discussed their philosophy on Comprehensive Planning. He stated that it is important for the plan to reflect the entire community and should be drafted to include tangible and attainable goals with a realistic implementation schedule. He stated that St. Joseph has great potential with the diversity in the community, particularly the College. The Comprehensive Plan will consist of four(4) phases as identified below: Phase 1 Project Initiation and Learning—This phase includes the gathering of foundation materials, research and define applicable standards and guidelines, make initial contacts with community partners, and establish the framework for community engagement that will invite wide participation by members of the St. Joseph Community. Phase 2 Gather, Listen and Envision—Implement and innovative, wide-ranging and effective set of engagement activities that use in-person and on-line tools to maximize participation in the plan update process. The information is then synthesized and the Vision and Core Values are developed that will set the tone and direction for the plan update. Phase 3 Comprehensive Plan Update—The plan update is developed integrating information gathered from previous phases. December 19, 2016 Page 3 of 3 Phase 4 Finalize Comprehensive Plan Update—Finalize preparation of final project materials and provide tools for disseminating results of work produced. Loso questioned once the Comprehensive Plan is complete, when it will need to be updated. Rosell responded that typically a plan is drafted for 20 years but updated after 10 years to reflect changes. Killam stated that he was part of the interview committee and one of the reasons that the Committee recommended CDG is due to their extensive and creative input philosophies. With regards to the time table for completion, Rosell stated that it is anticipated to start in early January 2017 and finish late 2017. Killam made a motion to authorize the Mayor and Administrator to execute the contract with Community Design Group,for$ 59,750 to update the 2008 Comprehensive Plan as recommended by the selection committee. The motion was seconded by Wick and passed unanimously. Administrator Reports Meeting Schedule: Weyrens reminded the Council that the next regular meeting of the City Council falls on the New Year Holiday, therefore, that meeting has been rescheduled to January 9, 2017. If a second meeting is needed in January, the meeting will be scheduled for January 23, 2017 as the second meeting regular meeting in January also falls on a holiday. The members elected at the General Election will be sworn in on January 9, 2017. As this is the last meeting for Councilor Symanietz, Mayor Schultz thank her for her public service to Community. Website Update: Weyrens reported that the City website provider is in the process of changing their platform, therefore the City would have to change the design. The change in platform will not result in an additional cost as the City is allowed a re-design every three years. The City does have the ability to add a mobile application at this time as well. Weyrens stated that people have commented on the poor mobile presence for the City website. The cost for developing the mobile site is$ 3,800 which can be funded with surplus revenue. Wick made a motion to approve the additional expenditure of$ 3,800 to develop the mobile application for the City website. The motion was passed by Symanietz and passed unanimously. Adjourn: Loso made a motion to adjourn at 6:45 PM; seconded by Wick and passed unanimously by those present. J dy eyrens dm' istrator