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Home My WebLink About2005 [10] Oct 06 {Book 35} St. Joseph City Council October 6,2005 FOR THE OFFICIAL RECORD PLEASE SIGN YOUR NAME AND ADDRESS NAME ADDRESS c; f{d-f~ S,f. ~ . ,HU zr3 c MiN . -;;)"lk s-r ~ .-;Jos.:eI?~1 MN 1.../1 G" 11/11. ~J&~ fT 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 1 . Call to Order 2. Approve Agenda 3. Consent Agenda a. Minutes - Requested Action: Approve the minutes of September 15 and 21, 2005. b. Bills Payable - Requested Action: Approve check numbers 36259-36309 c. Application for Payment - Requested Action: Authorize the Mayor to execute Application for Payment #1 for the 2005 Northland Heights Improvement Project and authorize payment to Erin Contracting in the amount of $11,696.09. d. Application for Payment - Requested Action: Authorize the Mayor to execute Application for Payment #6 for the 2004 Northland Plat 8 Project and authorize payment to Molitor Excavating in the amount of $24,174.88. e. Application for Payment - Requested Action: Authorize the Mayor to execute Application for Payment #5 for the 2005 Hill Street & 3rd Avenue SW Improvements and authorize payment to RL Larson Excavating in the amount of $25,353.79. f. Application for Payment - Requested Action: Authorize the Mayor to execute Application for Payment #5 for the 2005 Cloverdale Area Improvements and authorize payment to Larson Excavating in the amount of $1,883.99. g. NIMS Resolution - Requested Action: Authorize the Mayor and Administrator to execute Resolution 2005-22 Promoting the Use of Intrastate Mutual-Aid Agreements and Resolution 2005-23 Adopting NIMS. h. Capital Improvement Request - Requested Action: Authorize the expenditure of $3,400 to provide lighting to the storage lot behind the Maintenance Shop. i. Capital Purchase Request - Requested Action: Authorize the expenditure of $5,000 to upgrade the kitchen facilities in Millstream Park as requested by the Park Board. j. Supporting Resolution - Requested Action: Authorize the Mayor and Administrator to execute Resolution 2005-24 declaring the 2006 as "The Church of St. Joseph's Sesquicentennial". k. Engineering Rates - Requested Action: Accept the 2006 Engineering Rate Table effective April 1, 2006. 4. Public Comments to the Agenda 5. 7:05 PM Noise Violation, Linda Sniezek, 213 East Minnesota Street 6. 7: 15 PM Debt Management Study, Monte Eastvold 7. 7:30 PM Special Use Request, Percheron Properties, 31 Minnesota Street W 8. City Engineer Reports a. APO Study b. Request to vacate a portion of 304th Street c. North Corridor & CSAH 2 Realignment - SRF Contract d. Proposed 2006 Street Improvements e. Other Matters 9. Mayor Reports 10. Council Reports 11. Administrator Reports a. District 742 Agreement b. Field Street Study Administrdtor Judy Weyrens MdYor Richdfd Cdrlbom Councilors AI Rdssier Ross Rieke Renee Symdnietz Ddle Wick CITY OF ST. JOSEPH www.cityofstjoseph.com St. Joseph City Council October 6, 2005 7:00PM 12. Adjourn 2.S- College Avenue North, PO Box 668 . Sdint. Joseph, Minnesotd S-6)74 Phone ,2.0.,6,.]2.01 FdX ,2.0.,6,.0,42. Draft September 15, 2005 Page 1 of 4 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, September 15, 2005 at 7:00 PM in the St. Joseph City Hall. Members Present: Mayor Richard Carlbom, Councilors AI Rassier, Dale Wick, Ross Rieke, Renee Symanietz, City Administrator Judy Weyrens City Representatives Present: City Engineers Tracy Ekola, Joe Bettendorf, Public Works Director Dick Taufen Others Present: Tom Warloski, Herman Gangl, Tom Gustafson Approve AQenda: Rassier made a motion to approve the agenda with the following changes: Add 5b Other Matters Add 7 Council Reports Move 8 Administrator Reports Add 8a Data Show The motion was seconded by Symanietz and passed unanimously. Consent AQenda: Wick made a motion to approve the consent agenda as follows: a. Bills Payable - Approve check numbers 36195-36248 b. Minutes - Approve the minutes of August 9, 2005 c. Ordinance Amendment - Authorize the Mayor and Administrator to execute the "In Lieu" of Ordinance for the Hill Street Project and allow the same to be published. The motion was seconded by Rassier and passed unanimously. Public Comments: No one present wished to speak. CITY ENGINEER REPORTS Water Filtration Update: Tom Warloski, SEH, presented the Council with an update for the Water Filtration Plant. He stated that the plant will have a capacity of 1,400 GPM or 2MGD. There will be 3 wells, each having a capacity of 700GPM. Two wells will run at all times and the third will either be used as a spare or in a rotation. Warloski attempted to briefly explain the process of the Filtration Plant. The water will first come in through the wells and then into a detention tank. The water will be treated with a small amount of Chlorine to help oxidize the iron in the water. Then, gravity will help the water flow into 1 of 4 gravity filters, which can handle up to 3 gallons/square foot. From there, he stated that the water would empty into a clear well. Any water that is backwashed will be filtered back through to the detention tank. There will be a plate settler that will help reduce the amount of sludge. All water that goes through the filtration plant will be chlorinated. Another chemical will also be used to oxidize the manganese in the water. There have been several changes throughout the design process for the plant. As a result, he gave a brief description of what the building will consist of at each level. 1St Level: · Clear well with a backwash basin · Pump room area between the well and the backwash basin · Chemical rooms on the south end of the building · Meter room for testing and maintenance · Garage · Generator for backup power · Restrooms/locker rooms for both men and women Draft September 15, 2005 Page 2 of 4 2nd Level: . Above the clear well, 4 filters · Mechanical room · Electrical room · Control room · Lab area · Office area . Small public area consisting of a meeting room and restrooms · Detention basin 3rd Level: · Main access to filters · Walkways/doors between each filter · Plate settler · Access to detention basin Carlbom had a few questions for Warloski: 1. Carlbom questioned whether or not the parking lot changed. Warloski stated that the main parking lot was extended to cover the width of the generator and the parking was also extended for extra storage, as requested by the Public Works Director. 2. With the additional storage in the back, Carlbom was concerned if that area would be screened to comply with the City's outdoor storage Ordinance. Warloski explained that the trees that will be planted around the building should block the view to the back of the plant. They have looked at a chain link fence or possibly a more decorative fencing. Warloski stated that the budget numbers are not changing. Previously, the Council asked whether or not increased fuel prices would drive the costs up. Warloski stated that he talked with several contractors and they all agreed that the fuel prices should not affect costs. Ekola stated that the only concern would be the availability of materials. Warloski stated that yesterday they met with Dick Taufen and Mike Sworski to receive any final comments on the design of the plant. The schedule for the remainder of the project is as follows: Final September 15, 2005 Get approval for the advertisement of bids Bidding September 23, 2005 September 23-0ctober 25, 2005 October 25, 2005 November 3, 2005 Advertisement of bids in the Construction Bulletin Document Distribution Bid Opening Evaluation and Recommendation Construction November 4-23, 2005 November 23, 2005-July 30, 2007 March 30-April 30,2007 Contract Execution Construction Start-up and Operator Training At the end of the presentation, Rassier questioned where the sludge from the plate settler goes. Warloski explained that it goes into a sludge basin and that is then emptied approximately every 3 months into the Sanitary Sewer. Symanietz made a motion to approve the Advertisement of Bids for the Filtration Plant. The motion was seconded by Rieke and passed unanimously. Draft September 15, 2005 Page 3 of 4 Rassier made a motion to approve the Advertisement of Bids for the three wells. The motion was seconded by Rieke and passed unanimously. 2006 Street Improvement Proiect: Ekola stated that since the last Council meeting she had an opportunity to meet with the Public Works Director to review the proposed improvement. During the review several changes were needed. Therefore a revised feasibility report has been prepared and will be distributed before the public hearing. When questioned about the changes, Ekola stated that the unit prices have been updated and the change is based on current charges. The prices have also been modified to compensate for additional gas prices. Ekola assured the Council that the notices mailed to the residents included the revised information. MAYOR REPORTS Meetina with off-campus students: Carlbom stated that a meeting was held with the off-campus students, Weyrens, Rassier, Chief Jansky, and himself. The purpose of the meeting was to layout the expectations for the students in the community. Carlbom also stated that he has received some complaints from residents about the signs in the flower boxes along Minnesota Street being broken. He stated that he has talked to the Colleges and they are working on some solutions. COUNCIL REPORTS SYMANIETZ Bridae Proiect: Symanietz congratulated Sauk Rapids as they recently kicked off their bridge project. WICK Library: Wick reported that he attended the St. Cloud Public Library Committee meeting. The Library project will begin fairly soon and anticipate opening in May 2008. The committee consists of 12 members with the Chair being from the St. Cloud Public Library. Wick stated that they meet on the 2nd Wednesday of each month. He also reported that when the new library is completed the existing library will close and become part of the Civic Center. RASSIER - No Report RIEKE EDA: Rieke mentioned that the EDA will meet on Wednesday, September 21, 2005. ADMINISTRATOR REPORTS Data Show: Weyrens reported that Tom Nahan of the Cable Commission would like to purchase Data Show equipment. Data Show equipment would allow presentations to be submitted electronically with a direct feed to the access channel. A direct feed would provide the home viewers a clear image and if all persons presenting information used the equipment the viewers could see the same information. Complete Electronics has submitted a quote for $9,413.31, which would include a new screen as well as a projector. Complete Electronics works with a number of Municipalities purchasing and installing cable access equipment. The PEG Access fee was established to purchase the above mentioned equipment and sufficient funds are available. The quote submitted by Complete Electronics does not include a lap top computer, which would also be required for power point presentations. Weyrens stated that the computer could also serve as a backup computer in the event an office computer fails. The estimated cost of the laptop is $ 2,500. Draft September 15. 2005 Page 4 of 4 Carlbom questioned whether or not the equipment could be relocated if need be to which Weyrens stated that it could. Nahan approached the Councilors to discuss why he would like the new Data Show. The new screen would make it easier for everybody in the room to see the information. This would also link directly into the cable booth. The current system is 15 years old and needs to be replaced. Rassier made a motion to accept the quote of Complete Electronics for the purchase of data show equipment in the amount of $ 9,413.31 and approve the purchase of a lap top computer not to exceed $ 2,500.00. The motion was seconded by Rieke and passed unanimously. Adiourn: Wick made a motion to adjourn; seconded by Symanietz and passed unanimously. Judy Weyrens Administrator DRAFT September 21, 2005 Page 1 of 8 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on Wednesday, September 21, 2005 at 7:00 PM at the St. Joseph Community Fire Hall. Members Present: Mayor Richard Carlbom. Councilors AI Rassier, Dale Wick, Ross Rieke, Renee Symanietz. Administrator Judy Weyrens. City Representatives Present: City Engineers Joe Bettendorf and Tracy Ekola, City Attorney Tom Jovanovich. Others Present: Donna Blanchette, Kevin Blanchette, Ryan Hole, Leonard Walz, Betty Walz, Don Billadbeau, Ralph Schmitt, Ken Twit, Leo Sadlo, Dan Nierengarten, Jean Nierengarten, Bud Reber, Mike Nierengarten, Delbert Collett, Marge Reber, Dennis Stueve, Carol Dolence, Gary Vornbrock, Jeanette (Nettie) Pfannenstein, Irma Hoffmann, Linda Sniezek, Leah Klocker, S. Kara Hennes, Jason Prom, Camie Prom, Sy Prom, Pat Pearce, Mary Layton, Rachel Templin, Katie Johnson, Don Schneider, Roger Beuning, Judy Meemken, Alfred Eich, Bruce Gohman, Tim Magnuson, Roy Walz, Tim Borresch, Rosanne Eiynck, Cory Ehlert, Steve Schirber, Cale Johnson, Kathleen Herring, Alex Herring. 2006 Proposed Street Improvement: Mayor Carlbom stated the purpose of the hearing is to consider making of an improvement on 1s1 Avenue E from Baker Street E to County Road 75; 2nd Avenue E from Baker Street E to Ash Street E; 3rd Avenue E from Baker Street E to Ash Street E; Able Street E from 1 sl Avenue SE to 3rd Avenue SE; Alley north of Able Street E from College Avenue S to 3rd Avenue SE; Alley north of E Minnesota Street from College Avenue N to 3rd Avenue NE; Alley east of 1s1 Avenue E from Baker Street E to Ash Street E; Alley east of 2nd Avenue SE from Baker Street E to Able Street E; Alley west of 1 sl Avenue E from Alley north of Able Street to Ash Street E; Able Street E from 51h Avenue SE to 6th Avenue SE; 5th Avenue SE from E Minnesota Street to Able Street E; Forcemain on Able Street E from 6th Avenue SE to 5th Avenue SE pursuant to Minn. Stat. 99429.011 to 429.111. The proposed improvement includes street, curb/gutter, and water/sewer replacement. The estimated cost of the improvement is $ 2,049,011.38. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Carlbom stated that the City Engineer will present the details of the proposed improvement and when he is finished the floor will be opened for questions and comments. Carlbom stated that persons wishing to speak should limit their comments to three minutes. After the comment portion of the hearing is finished the Council will discuss the proposed improvements. Weyrens stated that at the close of the hearing, one of the following actions will be considered: 1. Order the Improvement 2. Stop the project 3. Table the decision for further information At this time Mayor Carlbom turned the floor over the City Engineer, Joe Bettendorf. Bettendorf stated that the project discussed at this meeting is the last section of old street and utility lines that are in need of repair. The City over the years has adopted and reviewed a Capital Improvement Plan. The purpose of the plan was to identify and prioritize capital projects. This project has been delayed several times due to more immediate needs and lack of financing. The most recent delay was 2004. At this time the Council would like to finish the reconstruction areas so that when the City chlorinates the water, all the old pipes have been replaced. The City is required to chlorinate the water and has asked the State to delay enforcing the requirement until the City has replaced the old pipes. In 1996 when the City renovated the existing water filtration plant, chlorination was added as required by the State. However, residents experienced particles in the water and discoloration. Since that time the City replaced a large section of pipes and the final section is scheduled for 2006. Regardless of the improvement, the City will be required to chlorinate the water and that will begin sometime early 2006. The proposed improvement consists of reconstructing interior streets with curb, gutter, concrete aprons at alleys, restoration of boulevards, some tree removal and alleys constructionlreconstruction. In addition, DRAFT September 21,2005 Page 2 of 8 the water mains in the project area are over 50 years old and have served their useful life. The sewer lines are the clay style pipes and in televising the lines, some lines are in dire need of replacement. Unlike water lines, sewer lines can be lined if they are in need of repair. The lining is not inexpensive, however, excavation is not required to complete the repairs and the City does not assess a property owner for sewer lining. Bettendorf presented the following project summary: PROPOSED IMPROVEMENT EXISING CONDITION CONSTRUCTION FUNDING Storm Sewer Age: 40+ Years - Replace catch basins and Design Life: 50 Years leads. - Replace main line pipe as needed. Sanitary Sewer Age: 40+ Years OPTION 1 OPTION 1 Design Life: 50 Years - Replace All Sewer: Mains, Clay Pipe is brittle manholes, services to property Assessed: $ 414,698 Gaskets are gone line. City: $ 276,465 Root Problems OPTION 2 OPTION 2 - Replace problem areas only: Install future liner where City: $ 279,539 needed; repairs service as needed. Water Main Age: 50+ Years Replace Mains, hydrants, Design Life: 50 Years valves and services to property Cast Iron Pipe is brittle line. Old Gaskets Old Gate Valves Iron/Maganese Deposits Forcemain Recent Sewer Backups Relocate discharge point Bettendorf presented the following projected costs and proposed financing: Street and Alleys Sanitary Sewer - Option 1 Water Main Storm Sewer ESTIMATED COST $ 949,566 $ 500,843 $ 239,495 $119,658 CONSTRUCTION ITEMS Sub Total $ 1,809,562 PROJECTED FUNDING Assessment Revenue City Funds $ 1,484,022 $1,013,173 When projects area assessed the following policy is applied: Street, Curb, Gutter Interior Lot Corner Lot Alley Sanitary Sewer Water Front Footage 100% Short side; 50% Long Side Abutting Footage Unit Measure Unit Measure DRAFT September 21,2005 Page 3 of 8 Bettendorf stated that the City only assesses a portion of the costs to abutting property owners and the balance is paid through special revenues or tax levy. The cost split is as follows: New Curb and Gutter New Alley Pavement Reconstruction Alley 100% Assessed 100% Assessed 80% Assessed 20% City 100% City 60% Assessed 40% City Storm Sewer All Other items At this time Mayor Carlbom opened the floor for questions and comments and reminded those present to limit their comments to three minutes to allow all persons present an opportunity to speak. Carlbom also requested that all persons wishing to speak identify themselves and provide their address. Tim Borresch of 34 - 1st Avenue SE questioned the reimbursement for driveways if a property owner chooses to replace the entire driveway and if the reimbursement is the same for all property owners. Bettendorf responded that the reimbursement will vary by property and is based on how much of the driveway must be replaced. In some cases, especially where grade is involved, additional driveway must be removed. Therefore, the square footage reimbursement may vary. All property owners will be reimbursed through the same policy. That is, upon proof of payment the City will reimburse a property owner the amount that would have been assessed if the City had replaced the driveway. This reimbursement only applies if the property owner chooses to replace the entire driveway. Dennis Stueve of 111 East Able Street questioned if the proposed alley improvement will be constructed with enough weight for garbage trucks. Bettendorf responded that any improvement is built for travel by garbage trucks. Leo Sadlo of 109 - 1st Avenue SE questioned if the roads will be widened by 2 feet. Bettendorf responded that the proposal is to replace the road at the currentwidth.< Tracy Ekola stated that 1st Avenue SE has some variation in width (34' - 36') and if possible the road width will be 36'. Mike Nierengarten of 41 Ash Street East questioned why 1st Avenue NE is proposed for improvement when it was completed in 1992. He further questioned if the road is in need of repair if seal coating wouldn't be a cheaper solution. Bettendorf responded that in 1992 the City installed a new water main as part of the water tower construction. At that time only half of the road was excavated and the improvement consisting of replacing what was in place. The project did not include any assessments and the street was not reconstructed. With regard to seal coating, seal coating is maintenance improvement that is used on roads in good shape that are not in need of replacement. Dan Nierengarten of 110 - 1st Avenue SE questioned the need to improve the alley behind his house as the alley is a dead end alley and is not used. Bettendorf stated that he would review the alley and if it is a dead end alley that does not provide access it should not be improved. Adjacent property owners stated that the alley provides front access to one property, but it does not need to be improved for that purpose. Mike Nierengarten of 4 t Ash Street East stated that he does not support the reconstruction of the alley adjacent to his property and requested the Council leave the alley gravel. Leo Sadlo of 109 - 1st Avenue SE questioned how the water and sewer assessment was calculated for the apartment building located adjacent to his property. Sadlo also stated that his front footage is listed incorrectly on the assessment worksheet as he only has 112 feet of frontage not 117 feet. Bettendorf responded that the apartment facility was assessed on a formula using num ber of bedrooms. The first four bedrooms consist of one unit and the next five through fifteen bedrooms constitute one unit for each five bedrooms. Based on the total number of bedrooms the apartment facility DRAFT September 21,2005 Page 4 of 8 is being assessed for three units. The method used for this calculation is the same method used for the County Road 121 Improvements and Interior Street Improvements. Kevin Blanchette of 113 East Minnesota Street questioned the rationale for improving the alleys and if it is a requirement. If the sewer lines need replacement in the alley, replace them but put the gravel back for the surface. Bettendorf responded that as a policy whenever the City plans a street improvement abutting alleys are considered. If they are not included as part of the project someone always questions the cost of improving them. Therefore, the improvements are calculated and if the Council chooses against the alley improvement they are removed. This same process was used for the 2002 Street Improvement Project and the residents did not want the alley's improved so they were removed. Donna Blanchette of 113 East Minnesota Street questioned if the residents will be asked to vote on whether or not to improve the alleys. Carlbom stated that the residents will not be asked to vote. Rather, the Council will make a decision based on the testimony provided at this hearing. Jeanette (Nettie) Pfannestein of 208 East Ash Street spoke in opposition to the alley improvements. Pfannenstein stated that they have one of the nicest alleys in the City. In fact they ask the City Maintenance Staff to not grade the alley. If the alley is improved with asphalt public safety becomes an issue as people will drive faster and use the alley as an alternative road. Mary Layton of 220 East MN Street questioned the need to repair 3rd Avenue SE if only a small section of pipe is bad. Layton stated that in her opinion the street and curb are in good shape and could last a number of years. She stated that she understands the City does not want to patch the streets. After Minnesota Street was reconstructed the City was forced to cut into the street causing a patch. So just because you want to replace the pipe and the street at the same time, that doesn't mean that you won't have a patch in two or three years. She also stated that it is her opinion that the economy is unstable and with escalating gas and heating prices, residents will not be able to afford the improvement. Layton recommended the Council delay the project until the economy stabilizes. Bettendorf stated that while only a small section of pipe is being replaced the road was scheduled to be replaced. The City has not decided if the sewer lines will be replaced. As stated during the presentation the City can line the bad sections of pipe and not install new mains. The City does not want to incur the cost of reconstructing a street only to replace bad pipe in two or three years. Tim Borresch of 34 - 1st Avenue SE stated that three years ago he was involved in a street improvement project and the road was lowered as a result. Borresch questioned if the streets involved in the improvement area will be lowered. Bettendorf responded that the project has not been designed so he cannot answer that question. However, it is the intent to keep the road at the same level. If the Council moves forward with the improvement and orders the design, a number of workshops will be conducted providing residents an opportunity to meet one on one with the Engineer to see how the project will impact their property. These workshops will be conducted after the design is complete but before the Council accepts the design. Steve Schirber of 103 -;tr1 Avenue SE stated that from what he has heard at this meeting everything is negotiable and questioned Bettendorf if his fees were negotiable as well. Bettendorf stated that the fees are based on the amount of work that is completed. If they can reduce some of the work they will and the fee will automatically be lowered. Alex Herring of 114 - 1st Avenue SE questioned the life expectancy of a road and utility lines and stated that there seems to be some discrepancy in the condition of the street. If the street, curb and gutter are in good shape then why not find an alternative for pipe replacement. Herring stated that he is familiar with construction and questions why the improvements need to be completed, disrupting the lives of adjacent property owners. DRAFT September 21,2005 Page 5 of 8 Bettendorf responded that the water line is in need of replacement and to do so the road must be removed. While alternatives are available for lining sewer pipes, the same alternative is not available for water. Bud Reber of 118 - ~d Avenue SE spoke in opposition to paving the alleys. Reber stated that in his opinion alley pavement is a waste of taxpayer money. The alley adjacent to his property is very seldom used and pavement will create a safety issue. Reber also stated that it is his opinion that the curb in the project area is in good shape and does not need replacement. Carnie Prom of 115 East Able Street spoke in opposition to the alley pavement. Prom stated that she and her husband recently purchased their home and they like the gravel alley. In her opinion the gravel alley adds to the small town atmosphere. She further stated that they hope to have children soon and they would have concern if the alley were paved, as the alley would then become a road causing safety issues. Roy Wa/z of 110 - East Ash Street questioned why alley reconstruction is not calculated using the same method for street construction. His property abuts two alleys and if they were streets he would be afforded a 50% credit for the long side. Bettendorf stated that the proposed assessments were calculated using existing policies. The Council would have to change the policy to afford credit as questioned. Leonard Wa/z of 16 - 1st Avenue SE stated that it is his opinion the street, curb and gutter are perfect and do not need replacement. Cory Ehlert of 102 - 1st Avenue SE requested the Council consider providing relief to the residents on 1 st Avenue SE as daily 20 to 24 buses travel 1st Avenue SE. Ehlert stated that providing relief would be similar to that provided to the residents on 2nd Avenue NW. The residents abutting 2n Avenue NW were provided relief as 2nd Avenue NW carries a considerable amount of truck traffic. Kathleen Herring of 114 - 1st Avenue SE stated that she has purchased her home within the past six months and this is the first time she has been informed of a proposed improvement. She stated that had she been informed the improvement could have been considered with the purchase. The proposed assessment will cause her a hardship. Herring also questioned what recourse residents have if they object to the project and if the City will replace trees and shrubs that are removed. Bettendorf responded that the hearing tonight is one of two required hearings. The Council has not approved the project at this time. That decision will be made some time after the public hearing has concluded. Bettendorf further stated that the City has considered the making of the improvement before them in previous years. The project was delayed for the CR 121 Improvement in 2002 and again in 2004. The City has prepared a five year capital improvement plan and that plan is reviewed annually. The proposed improvement being discussed at this time is the last section of the City that needs utility line replacement. With regard to the recourse of the residents, City Attorney Tom Jovanovich stated that the Council will make a decision as to whether or not to move forward with the project. It is very seldom that 100% of the affected property owners support an improvement. The City Council must make a decision as to what is best for the City. Residents have a right of appeal when the assessment hearing is conducted and that right of appeal is limited to the increase in market value versus the assessment. Bettendorf stated that it is the policy of the City to replace trees and shrubs that are not located within the ROW, any obstruction in the ROW will not be replaced. Mayor Carlbom clarified that the City is following the guidelines as set forth in Minnesota Statutes. The process allows for public input during the decision making process. The City has worked with a capital improvement plan since 1987 updating and reviewing the plan each year. It is important for the City to follow the Capital Improvement Plan so that improvements are done timely and do not become a burden to the City. DRAFT September 21,2005 Page 6 of 8 Jean Nierengarten of 110 - 1st Avenue SE requested the Council only do the repairs that are absolutely necessary . Mary Layton of 220 East Minnesota Street stated that she is still making payments on the East Minnesota Street Improvement and now she is being asked to pay another assessment. She also stated that in her opinion the East Minnesota Street Project did not meet her expectations. During the restoration she lost some of her black dirt and the boulevard is uneven and hard to maintain. Bettendorf agreed that the contractor that completed the restoration did not perform. In fact, the contractor left the project before it was completed and a second contractor was hired who encountered problems as well. The City makes every effort to assure that contractors perform and some situations are out of the City control. Marge Reber of 102 - Z'd Avenue SE stated that she is opposed to the alley improvement. AI Eich of 24 - 1st Avenue SE questioned who pays for the maintenance of the lift station that is needed for the sewer. Bettendorf stated that the City is responsible for maintaining the lift station and those charges are not assessed. Tim Magnuson of 112 East Minnesota Street questioned if an alley is currently paved and the sewer line needs to be replaced can the alley be converted to a gravel alley. Bettendorf responded that the City Council would make that decision. Delbert Collett of 116 - 1st Avenue SE questioned if the streets will be widened. Bettendorf responded that the proposed improvement does not include changing road widths. It is the intent to replace the existing road as it is currently established. First Avenue SE has width variation and it may change slightly. Bruce Gohman of 201 East Minnesota Street stated it is his understanding that there is no urgency to complete the proposed project and based on the input from this meeting he requested the Council consider waiting 2 or 3 years. Jeanette (Nettie) Pfannenstein of 208 Ash Street East questioned if residents selling their homes are required to pay the assessment in full at the time of closing or if they are required to disclose the pending assessment. Weyrens stated that the City is required to list an improvement as pending at the time the Council orders the public hearing. In the past the City Office has received calls whether a certain area will be improved and if we are aware of an upcoming project the office will provide that information. With regard to payment of the assessment, Rassier stated that typically the assessments are negotiated during the sale of the home. Ken Twit of 213 East Able Street stated that it appears as though those present at this meeting object to the alley pavement and the Council should consider removing them from the project. Twit also clarified that when he was on the Council in 1996 the Council had discussed improving the area being discussed and it was put off for a future time. The subject of improving the streets is not a new topic, rather the Council prioritized the needs and it is now time to finish the remaining street section. Twit also stated that providing notice before a project is considered pending can be an impediment as well as an advantage. It depends if you are selling or buying. If you intend to sell your home and the project is not considered pending, you are not obligated to provide that information. As in the case before the Council tonight, if the City would have listed the project as pending, property owners for seven or eight years would have been disclosing the information without knowing when or if the project will begin. Ross Rieke requested clarification from Tim Magnuson regarding the alley improvement. Rieke questioned if Magnuson currently abuts a paved alley and is willing to down grade to grave. Pursuant to due call the City Council for the City of S1. Joseph met in closed session on Wednesday, September 21,2005 at 9:30 PM in the St. Joseph Community Fire Hall. Members Present: Mayor Richard Carlbom. Councilors AI Rassier, Dale Wick, Ross Rieke, Renee Symanietz. Administrator Judy Weyrens. City Representatives Present: City Attorney Tom Jovanovich, City Engineers Joe Bettendorf and Tracy Ekola. Rieke made a motion stating that the meeting is being closed pursuant to Minnesota Statute Section 130.05. This meeting is permitted to be closed because the Council will be discussing active litigation strategies with the City Attorney concerning a specific case. There is need for absolute confidentiality in these discussions. The Council nas determined that, for the purposes of this closed meeting, the City's interest in preserving attorney-client privilege outweighs the purpose of the Open Meeting Law. The motion was seconded by Symanietz and passed unanimously. Wick made a motion to open the meeting at 9:45 PM; seconded by Rassier and passed unanimously. Adiourn: Rassier made a motion to adjourn at 9:45 PM; seconded by Rassier and passed unanimously by those present. Judy Weyrens Administrator City of 51. Joseph 10/03/05 3:08 PM Page 1 Bills Payable - Revised Check Nbr Search Name Comments Amount FUND DEPART OBJ 036259 POSTMASTER Postage Sept $93.98 601 49440 322 036259 POSTMASTER Postage Sept $93.98 602 49490 322 036259 POSTMASTER Postage Sept $93.98 603 43230 322 036260 STEARNS COUNTY CHIEFS ASSN Associaton Dues $25.00 101 42120 433 036261 STAMP FULFILLMENT SERVICES #10 stamped envel $100.00 101 41130 322 036261 STAMP FULFILLMENT SERVICES #10 stamped envel $150.00 101 42120 322 036261 STAMP FULFILLMENT SERVICES #10 stamped envel $705.00 101 41430 322 036261 STAMP FULFILLMENT SERVICES #10 stamped envel $79.75 150 46500 322 036262 ST. CLOUD AREA CHAMBER Lt. Governor Lunch $20.00 101 41310 331 036263 SAND COMPANIES Sidewalk & Street $15,696.25490 45203 531 036264 A-1 TOILET RENTAL Kleinfelter Park ren $63.90 490 45203 531 036264 A-1 TOILET RENTAL Northland Park ren $63.90 490 45203 531 036266 ALLIED BLACKTOP CO seal coating progra $24,050.00 490 43120 530 036267 ALLIED WASTE SERVICES Sept usage $53.73 602 49490 384 036267 ALLIED WASTE SERVICES Sept usage $242.87 101 45202 384 036267 ALLIED WASTE SERVICES Sept usage $12,321.14 603 43230 384 036267 ALLIED WASTE SERVICES Sept usage $53.73 105 42220 384 036268 BUNNELL RANDY Reimbursment of b $418.20433 43120 530 036269 CAMERA TRADER photo developing $18.28 101 42120 210 036270 CHADER BUSINESS EQUIPMENT 3rd qtr Maint Agree $53.01 101 42120 220 036271 COLD SPRING ELECTRIC SERVICES repair switchs & tra $438.38 601 49430 220 036274 GRANITE ELECTRONICS replaces check 036 $79.90 101 42152 220 036274 GRANITE ELECTRONICS replaces check 036 $1,574.34 490 42151 580 036274 GRANITE ELECTRONICS right rear strobe lig $133.79101 42152 220 036274 GRANITE ELECTRONICS replaces check 036 $67.06 105 42250 230 036275 HAWKINS WATER TREATMENT GROUP Phosphorus $40.20 602 49480 312 036275 HAWKINS WATER TREATMENT GROUP Influent BOD $91.20 602 49480 312 036275 HAWKINS WATER TREATMENT GROUP Phosphorus testing $40.20 602 49480 312 036275 HAWKINS WATER TREATMENT GROUP Influent BOD $91.20 602 49480 312 036276 INSPECTRON INC building inspection $8,775.00 101 42401 300 036277 KEEPRS, INC/CY'S UNIFORMS evidence tape $31.84101 42120 210 036278 KLN DISTRIBUTING, INC trouble shoot admi $443.58 101 41530 215 036279 LEAGUE OF MN CITIES Membership dues $4,212.00 101 41110 433 036280 LOSO, NATHAN council mtg 2, plan $150.00 101 41950 103 036281 M-R SIGN CO., INC. Street signs $269.21 101 43120 210 036281 M-R SIGN CO., INC. Street sign brack a $197.54 101 43120 210 036282 MAIER TYPEWRITER SERVICE HP color cartiridge $32.97 101 41430 200 036283 MED COMPASS 28 SCBA exams $2,442.50 105 42210 305 036285 MINNESOTA CHIEFS OF POLICE ASN P Jansky traing @ $55.00 101 42140 331 036286 MINNESOTA TRAVEL MANAGEMENT Aug unit 4783 $928.76 101 42152 414 036286 MINNESOTA TRAVEL MANAGEMENT Aug unit 5244 $888.15101 42152 414 036286 MINNESOTA TRAVEL MANAGEMENT Aug unit 5556 $873.27 101 42152 414 036286 MINNESOTA TRAVEL MANAGEMENT Aug unit 4448 $697.50 101 42152 414 036287 MOODY'S INVESTORS SERVICE GO Bonc 3.1M $2,000.00 435 49450 530 036287 MOODY'S INVESTORS SERVICE GO Bond 3.1M $2,000.00 435 43120 530 036288 MUNICIPAL DEVELOPMENT CORP eda contract hours- $2,114.50 150 46500 300 036288 MUNICIPAL DEVELOPMENT CORP eda contract-augus $2,227.90 150 46500 300 036290 ONE CALL CONCEPTS, INC notification- $133.62 601 49440 319 036290 ONE CALL CONCEPTS, INC notification- $133.63 602 49490 319 036292 PIONEER PRODUCTS INS restocking fee for r $37.35 101 42120 200 036293 PITNEY BOWES Aug Sept postage $45.10 101 42120 322 036293 PITNEY BOWES Aug Sept postage $364.90 101 41430 322 036295 RAJKOWSKI HANSMEIER L TO Water Treatment $50.00 434 49440 530 036295 RAJKOWSKI HANSMEIER L TO River Bats Stadium $2,257.00 101 41610 304 036295 RAJKOWSKI HANSMEIER L TO Ordinances/Zoning $665.50 101 41130 304 036295 RAJKOWSKI HANSMEIER L TO Developers Agree $168.50 101 41610 304 036295 RAJKOWSKI HANSMEIER L TO Feed Mill $850.00 101 41610 304 036295 RAJKOWSKI HANSMEIER L TO Maint Bldg $30.00 101 41610 304 036295 RAJKOWSKI HANSMEIER L TO Sign App $30.00 101 41610 304 036295 RAJKOWSKI HANSMEIER L TO Northland Heights $433.00 435 49450 530 036295 RAJKOWSKI HANSMEIER L TO Corridor Study $41.00 435 43120 530 036295 RAJKOWSKI HANSMEIER L TO Meetings $790.00 101 41610 304 City of St. Joseph 10/03/05 3:08 PM Page 2 Bills Payable - Revised Check Nbr Search Name Comments Amount FUND DEPART OBJ 036295 RAJKOWSKI HANSMEIER L TD General Issues $438.00 101 41610 304 036295 RAJKOWSKI HANSMEIER L TO Meadowvale $165.00 101 41610 304 036295 RAJKOWSKI HANSMEIER L TD Glatzel Property $900.00 101 41610 304 036295 RAJKOWSKI HANSMEIER L TD Inspectro $22.00 101 41610 304 036295 RAJKOWSKI HANSMEIER L TO 88th Ave $30.00 101 41610 304 036295 RAJKOWSKI HANSMEIER L TD School $65.00 101 41610 304 036295 RAJKOWSKI HANSMEIER L TO Septic issue $20.00 101 41610 304 036295 RAJKOWSKI HANSMEIER L TD Charter Franchise $196.50 101 41610 304 036295 RAJKOWSKI HANSMEIER L TO Arcon Developmen $173.00 101 41610 304 036295 RAJKOWSKI HANSMEIER L TD Pond view Ridge D $26.00 101 41610 304 036295 RAJKOWSKI HANSMEIER L TO Criminal matters $2,502.00 101 42120 304 036295 RAJKOWSKI HANSMEIER L TD T. Borresch $11.00101 41610 304 036295 RAJKOWSKI HANSMEIER L TD Title Trs '89 Olds R $160.50 101 42120 304 036296 REED CONSTRUCTION DATA Ads for bids water t $250.48 434 49440 530 036296 REED CONSTRUCTION DATA Ads for bids wells $137.36434 49440 530 036297 SCHIFFLER INSURANCE License '89 olds $39.50 101 42120 446 036297 SCHIFFLER INSURANCE License '83 plym $39.50 101 42120 446 036298 SEH 2005 Sewer Rehab $741.60602 49490 303 036298 SEH City mapping $369.80 101 43131 303 036298 SEH Review W ACSAC $545.00 602 49490 303 036298 SEH 2006 Street Imrpov $14,472.90 101 43131 303 036298 SEH New Mun Wells $4,074.00 434 49440 530 036298 SEH Well field Plat $1,266.00 434 49440 530 036298 SEH CR 121 Improvem $1,402.60425 43122 530 036298 SEH Municipal State Aid $508.50 101 43131 303 036298 SEH Graceview 3 $6,075.07 101 43131 303 036298 SEH Rate review $327.00 601 49440 303 036298 SEH 2006 trunk water m $1,659.97 101 43131 303 036298 SEH Capitallmproveme $400.00 101 43131 303 036298 SEH ISD 742 School sit $43.20 101 43131 303 036298 SEH Liberty Pointe 2nd $487.50 101 43131 303 036298 SEH River Bats $1,709.00 101 43131 303 036298 SEH addressing $108.00 101 43131 303 036298 SEH Pond View Plat 9 $3,033.29 101 43131 303 036298 SEH Pilot study Water T $100.00434 49440 530 036298 SEH 2005 Seal Coating $830.84 490 43120 530 036298 SEH Plans/Specs Waer $145,330.00 434 49440 530 036298 SEH Mise services $446.90 101 43131 303 036298 SEH Field Street Corido $1,271.50435 43120 530 036298 SEH reproductions $53.25101 43131 303 036298 SEH Transportation Pia $345.00 101 43131 303 036298 SEH Northland Heights $42,794.41 435 49450 530 036298 SEH North Corridor Stu $1,496.00 101 43131 303 036298 SEH Add'l Well Sites $515.50 434 49440 530 036298 SEH Liberty Pointe $39.60 428 43124 530 036298 SEH Pond View Ridge 7 $592.00 101 43131 303 036298 SEH Storm Water Utility $59.00 101 43131 303 036298 SEH Graceview Estates $163.50 101 43131 303 036298 SEH Cloverdale Improve $1,082.33 431 43120 530 036298 SEH Arcon Phase I $3,033.13 101 43131 303 036298 SEH 16th Ave Improve $57.60 430 49451 530 036298 SEH Morningside Acres $2,584.07 101 43131 303 036298 SEH Foxmore Hollow $549.84 101 43131 303 036298 SEH Northland 8 $102.83 430 43120 530 036298 SEH Hillstreet & 3rd Ave $3,307.97 433 43120 530 036299 ST. CLOUD AREA CHAMBER membership dues $500.00 101 41110 433 036300 ST. CLOUD TIMES Planning Comm H $75.21 101 41130 340 036300 ST. CLOUD TIMES Ads for bids wells, $291.03 434 49440 530 036301 ST. JOSEPH NEWSLEADER allow rental units $81.00 101 41130 340 036301 ST. JOSEPH NEWSLEADER Improvement 1st A $40.50 101 43131 303 036301 ST. JOSEPH NEWSLEADER general & semi par $114.00101 41130 340 036302 STEARNS COOPERATIVE ELEC. ASSN August usage $264.35 101 45201 381 City of St. Joseph 10/03/05 3:08 PM Page 3 Bills Payable - Revised Check Nbr Search Name Comments Amount FUND DEPART OBJ 036302 STEARNS COOPERATIVE ELEC. ASSN August usage $45.14 602 49471 381 036302 STEARNS COOPERATIVE ELEC. ASSN August usage $43.28 602 49472 381 036302 STEARNS COOPERATIVE ELEC. ASSN Street Iighting-Aug $537.75 101 43160 386 036302 STEARNS COOPERATIVE ELEC. ASSN August usage $45.50 602 49480 381 036302 STEARNS COOPERATIVE ELEC. ASSN August usage $33.93 602 49473 381 036303 STRATEGIC EQUIPMENT paper towels, toilet $45.25 105 42281 210 036303 STRATEGIC EQUIPMENT paper towels, toilet $84.47 105 42281 210 036304 TRAUT WELLS Water samples-Wa $35.00 601 49420 312 036304 TRAUT WELLS Water sample-Tauf $35.00 601 49420 312 036305 US CABLE Oct internet service $50.55 101 41430 321 036306 UTSCH, GERALD 3 Planning Comm $105.00 101 41120 103 036307 VERIZON WIRELESS cell phone $3.95 105 42250 321 036308 WSB & ASSOCIATES, INC Field street study $11,561.18 435 43120 530 036309 XCEL ENERGY Aug usage $71.89 101 45202 381 036309 XCEL ENERGY Aug usage $142.37 601 49435 381 036309 XCEL ENERGY Aug usage $48.83 601 49420 383 036309 XCEL ENERGY Aug usage $1,097.67601 49410 381 036309 XCEL ENERGY Aug usage $40.66 601 49410 383 036309 XCEL ENERGY Aug usage $39.22 105 42280 383 036309 XCEL ENERGY Aug usage $17.48 602 49480 383 036309 XCEL ENERGY Aug usage $95.30 602 49470 381 036309 XCEL ENERGY Aug usage $15.62 602 49471 383 036309 XCEL ENERGY Aug usage $438.23 105 42280 381 036309 XCEL ENERGY Aug usage $12.61 101 45123 381 036309 XCEL ENERGY Aug usage $282.41 602 49480 381 036309 XCEL ENERGY Aug usage $25.33 101 45201 381 036309 XCEL ENERGY Aug usage $6.29 101 42500 326 036309 XCEL ENERGY Aug usage $22.97 101 42610 386 036309 XCEL ENERGY Aug usage $2,019.71 101 43160 386 036309 XCEL ENERGY Aug usage $204.47 101 45202 381 036309 XCEL ENERGY Street lighting $16.85101 45201 381 036309 XCEL ENERGY Aug usage $17.48101 45123 383 036309 XCEL ENERGY Aug usage $1,561.71 101 41941 381 036309 XCEL ENERGY Aug usage $17.48 101 41942 383 036309 XCEL ENERGY Aug usage $159.92 101 43160 386 036309 XCEL ENERGY Aug usage $38.00 101 43120 381 036309 XCEL ENERGY Aug usage $28.85 101 45201 383 036309 XCEL ENERGY Aug usage $10.36 101 45201 381 036309 XCEL ENERGY Aug usage $15.55 101 43120 381 036309 XCEL ENERGY Aug usage $18.39 101 45201 383 036309 XCEL ENERGY Aug usage $50.35 101 43120 383 036309 XCEL ENERGY Aug usage $891.14 101 41942 381 $359,876.06 I Attachment: Yes or No REQUEST FOR COUNCIL ACTION DA TE: September 28. 2005 Engineering ORIGINA TING DEPARTMENT Tracy Ekola, PE DEPARTMENT APPROVAL AGENDA ITEM 2005 Northland Heights (SEH NO. STJOE 0503.01) PREVIOUS ACTION None RECOMMENDED COUNCIL ACTION Application for Payment No.1 FISCAL IMPACT $118,696.09 COMMENTS/RECOMMENDATIONS X:\Slstjoe\common\D39 Req Council AClion\0503 pmll 092805.doc ~ SEH September 26, 2005 RE: St. Joseph, Minnesota 2005 Northland Heights, St. Joseph, MN SEH No. A-STJOE 0503 14 City of St. Joseph Honorable Mayor and City Council c/o Judy Weyrens, Administrator St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please find Application for Payment No.1 for this project. We have reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: Erin Contracting, mc. SEH City of St. Joseph If you have any questions, please feel free to call us. ~~ Tyson H~ Project Engineer Jmw Enclosures X:\Slsljoe\050300\SpecslAFP-O.doc Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. 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Q) Q) W W l- t: w J:: ,g .9 '3: Cl :; J:: ~ :ii w 0 I- (tl I- > 0 W a: a: i~ .J CJ .J :ii 0 w :il ::::i ..., Z I- ~ Z ~ 0 a: D.. 0 Z c( a:I 0 D. D.. a: == 0 l~ 0 ::J: 0 ~ W D. i,,:...; c( D.. 0 0 t8!0 I- 0 I- en a: c( I Attachment: Yes or No REQUEST FOR COUNCIL ACTION DATE: September 28. 2005 Engineering ORIGINATING DEPARTMENT Joseph R. Bettendorf, PE DEPARTMENT APPROVAL AGENDA ITEM 2004 Northland Plat 8 PREVIOUS ACTION Approved payment No.5. RECOMMENDED COUNCil... ACTION Approve for payment No.6. FISCAL IMPACT $24,174.88 COMMENTS/RECOMMENDATIONS None. X:\Slstjoe\comrnon\D39 Req Council Action\0403 pmt 5 031005.doc ~ SEH September 28, 2005 RE: St. Joseph, Minnesota 2004 Northland Plat 8 SEH No. A-STJOE 0403 14 Honorable Mayor and City Council c/o Judy Weyrens 25 College Avenue North PO Box 668 Saint Joseph, MNn 56374-0668 Dear Mayor and Members of the Council: Enclosed please find Application for Payment No.6 for this project. We reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: Molitor Excavating SEH City of St. Joseph If you have any questions, please feel free to call us. Jmw Enclosures c: Tracy Ekola, SEH X:ISlsljoeI040300lspecslapl-O.doc S"o~t E:lii~tt Hendrickson inc., 1200 25th Avenue 50mh, PO 80x 1717. 5t. Cloud, ["1N 56302-1717 "U~-~ r-":.r,','-: 'r,'~' ,;:"mr)jOV~' VJV~v,-.s-?rHn::".::{H1' :~:)J}. 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Co co -0 I\) en :,:.. 01>0 -...J N 01>0 -0 Co) ... en 111 CXI en ~ en -10 O:J: -I)> )>Z rG) m o :c o m :c 00"tl O:e:c ZZO -ImC- ::D:cm )> 0 o -I -I Z o 0 :c . Os:~~ ,en rc...-I :::::j0c... oenO :Dmm m"1JO X_::r:t; ()s:oo ~2 ~ 2 Ci) 2 o "TI)> OG) :C:c :em om :c5: ,,~ )>-1 00 0)> 0-1 5: !'!I "tl r (j) :J: m o -I :J: :c o c: G) :J: <0 j\so OJ~ j\s..... o~ 00 0101>0 )> "tl "tl r o ~ o Z 'Tl o :c "tl ~ 5: m Z -l Z P 0> o o Z -I :c )> o -I o :c 'Tl o :c '" o o """ 2 o :D -I ::I: > 2 o "1J > -l OJ () o 2 -I :DO ~::E en-l2 mOm ::I::D:D I Attachment: Yes or No REQUEST FOR COUNCIL ACTION DATE: September 28. 2005 Engineering ORIGINA TING DEPARTMENT Tyson Hajicek DEPARTMENT APPROVAL AGENDA ITEM 2005 Hill Street & 3rd Ave SW Improvements PREVIOUS ACTION Application for Payment No 4. RECOMMENDED COUNCIL ACTION Approve for payment No.5. FISCAL IMPACT $25,353.79 COMMENTS/RECOMMENDATIONS None. X:\Slsljoelcomrnon\D39 Req Council AClionl0411 pml5 092805.doc Jt.. SEH September 28, 2005 RE: St. Joseph, Minnesota 2005 Hill Street & 3rd Ave SW Improvements, St. Joseph, MN SEH No. A-STJOE 0411.01 City of St. Joseph Honorable Mayor and City Council c/o Judy Weyrens, Administrator St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please find Application for Payment No.5 for this project. We have reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: RL Larson Excavating, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Tyson Hajlce , PE Project Engineer Jmw Enclosures X:\S\sljoel041101ISpecslAP-O.doc Short Elliott Hendrickson inc., 1200 25th Avenue South. P.O. Boy 1717, St. Cloud, MN 56302-1717 :_:~~~-' ~. ~r: &O\'1!l;:!1 "r1r,:':~r.pni,", emrd0V~" \!\fV.''''''.s~h!nc.~nrr" J:?(!,'2'2(; 4300 I 800.572.0617 I 320.2.29_4301 feD' a::a:::c L!) 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"OO>Q)Ol 5~a.~CI)~ Ol .Q "0 0 -g :>- 5m"CijuS(Q "0 ,2> III ~ a. a. ~~~~~; ;:iilOl.o:::l~ -E ~~.Ec, ...:20iil:>-al Q) ,~o :!:: 0 ~Q)~~iilt) o~~c.'fr~ Q) ~ Q) .8 '2 ~ .; lil .; gJ ~ U E :c .r:_ Q) Ol Ol o c,.s=. -= .8 .~ al .; I- iil 'lii .; III ~ 'E Q) o o t) ~ "E o U "0 Ol c: OJ .~ Q) "0 c: :::l Q) .r: I- c..i c: cii W 0::1' ,SCJ)0 alQ)(') >:::l(O alc:l() ~OlZ W~::iE 5'; -0 III C\l :::l ........ 0 ejLl)o w ....I Ll) . !:cr:gjii5 :E m :J (/) ~ r-.. ;::: ..... N o (') (0 l() Z r-..::iE ;:::c:i e .....::::> w xo e 0....1 z:r:ccu Wwor-: ::ECJ)Q,.CJ) ::E o o w a: w !;;: o o ..... :> cc CIO (0 (OCIO ><(0 0(0 CCo 0.0,. Q,.r-.. (') ~(O -aZl() Q)Q)Z gj~::iE 'J0l.c .,.; OJ a. CJ) Q) Ol _=00 000 e~u'J w .- l() .,.; >UC\lCJ) o a: 0.. 0.. < I Attachment: Yes or No REQUEST FOR COUNCIL ACTION DATE: September 28. 2005 Engineering ORIGINA TING DEPARTMENT Tyson Hajicek, PE DEPARTMENT APPROVAL AGENDA ITEM 2005 Cloverdale Area Improvements PREVIOUS ACTION Approved payment No.4. RECOMMENDED COUNCIL ACTION Approve for payment No.5. FISCAL IMPACT $1,883.99 COMMENTS/RECOMMENDATIONS None. X:\Slstjoe\common\D39 Req Council Action\0405 pmt 5 092805.doc ~ SEH September 28, 2005 RE: St. Joseph, Minnesota 2005 Cloverdale Area Improvement SEH No. A-STJOE 0405 City of St. Joseph Honorable Mayor and City Council c/o Judy Weyrens, Administrator St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please find Application for Payment No.5 for this project. We have reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: Larson Excavating Contractors, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. Sincerely, '-7, ;!I tZt,/. ,~. '---, / (-~ '. 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M fit ~ ~~~ ffi;;!;cw; .....C\ICO N -CO LO LOo ~ .,... ~~0 ~ '# O~ 'E Q) ::l Cl o as ~ .~ II) Qi II) a: o II) <5 II) j Q) II) CI) Ciic'" o ~ ~ ,g >- ~~g o !!l ~ ~ .~ c o Q) - E !t C <( II) 6 lB E -1< w ~ o \(\ ~ \ki ~ ~ w ~ o o t5 e "0 'E E Q) o.g '>Q)- 5 U ..... 0 "0 .- "0 C .....0 o ,~ g :g EQ) e ~frc Cl>-'E 'Eas5'i?!~o Q) c 0 Q) ~ 0 ~~~~~~ID a. Q) ~ Q) 'Q) ~ "0 II) > :; ..c: 0 ..... 5 5~0f-~~"O os: (j .~ <Ii '0 -0 Q) Q) as ... 'E Q),g o.....oQ)~"oo 'E t5 E as '> II) (ij 0 e >-"0 0 Q) 1ii~'E~~o..~ =:;~8l:l,5:lBas U)....Q)~50(;) ~ ~ =:; g>":i: .~ * ~5~o..lI)lI)~ O~...o"O O!!!"_~ Q)>- o 0 as 'cu "0 'S co t5 "0 .2> II) e a. a. ~~:c>-'EII),g 'Eoo~g:01l) o~(ijQ).c5~ u... ID::l...~ "O.E:a>II).Elir :g ID,5: g(ij~o Cl~Q)~~(ijt5 'i?! 0 Cl 0 a. a. e Q) iU ~ ,g '0 'E "0 Q) ..c: Q) 'c 0 5=:;Elil=:;lB~u ~ :O=:;~Q)~ f- ,g ,g ':i: g> =:; f- ;;.: co o "" " ~ ~ LO f- Z <( ::':!: ;;Cmo Uoa: xa:O wO~ ZUZ 0""0 e(l)LO...J wa:Mo ~:5;J: Si m ::> CI) ;;...: co I'- ..... I'- ..... c\i o M <0 LO Z I'-::':!: t:ci e .....::J W xo o 0-1 zJ:cou Wwo~ ==(I)Q..(I) :!: o (,) W a: w ~ o to ;;.: co to <0 <0 o ~ I'- M J: tll Q.. Z ~ ::':!: o J: """') Q.. ~f8~ (1)<00 u..x"""') 00f- e~co~ W-O<( >UQ..(I) o a: a. a. cc I Attachment: Yes or No REQUEST FOR COUNCIL ACTION Consent Agenda DATE: October 6, 2005 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM NIMS Resolution - Requested Action: Authorize the Mayor and Administrator to execute Resolution 2005-22 Promoting the Use of Intrastate Mutual-Aid Agreements and Resolution 2005- 23 Adopting NIMS. PREVIOUS ACTION RECOMMENDED COUNCIL ACTION Authorize the execution Resolution 2005-22 and 2005-23 FISCAL IMPACT COMMENTS/RECOMMENDATIONS FEMA is requiring all levels of government to participate in the National Incident Management System (NIMS). NIMS is a standardized process for dealing with emergencies. Jurisdictions that do not comply with NIMS are not eligible for Federal Funding in the event of a disaster. Resolution 2005-22 Promoting the Use of Intrastate Mutual-Aid Agreements WHEREAS, Chapter 12, Section 12.331 allows for Intrastate Mutual Aid, and direct, timely assistance between jurisdictions is critical; and WHEREAS, the possibility of the occurrence of natural and other disasters of major size and destructiveness exits and is increasing; and WHEREAS, there is a need to ensure the preparations of the City St. Joseph will be adequate to deal with disasters; generally protect the public peace, health, and safety; and preserve the lives and property of the people of the state; and WHEREAS, it is necessary to provide for the rending of mutual aid among the political subdivisions of the state and to cooperate with the federal government with respect to carrying out emergency management functions; and WHEREAS, it is the policy of Minnesota that all emergency response functions of this state be coordinated to the maximum extent with the comparable functions of the state government, including its various departments and agencies, of other states and localities, and of private agencies of every type, to the end that the most effective preparations and uses may be made of the state's labor supply, resources, and facilities for dealing with any disaster that may occur; and WHEREAS, the director of each local organization for emergency management may, in collaboration with other public and private agencies within this state, develop or cause to be developed mutual-aid arrangements for reciprocal emergency management aid and assistance in an emergency or disaster too great to be dealt with unassisted. These arrangements must be consistent with the local emergency operations plan and, in time of emergency, each local organization for emergency management and its members shall render assistance in accordance with the provisions of the mutual-aid arrangements; and NOW, THEREFORE, be it resolved that the City of St. Joseph promotes the efficiency and effectiveness of intrastate mutual aid by designating the City of St. Joseph, the Mayor, City Administrator, Emergency Management Director, Police Chief, Fire Chief, Public Works Director, or other official who, exercising discretion and considering the needs of the political subdivision and its inhabitants, to dispatch equipment and personnel as considered necessary if a danger or fire, hazard, casualty, or another similar occurrence exists outside the political subdivision and by its suddenness it would be impractical fort he governing body of the City of St. Joseph itself to authorize the dispatch of equipment and personnel to combat that emergency or disaster. Adopted by the Council this day of October, 2005. Richard Carlbom, Mayor ATTEST Judy Weyrens, Administrator Resolution 2005-23 Resolution regarding the adoption of the NMS ICS (National Incident Management System -Incident Command System) WHEREAS, Emergency response to critical incidents, whether natural or manmade, requires integrated professional management, and WHEREAS, Unified command of such incidents is recognized as the management model to maximize the public safety response, and WHEREAS, The National Incident Management System, herein referred to as NIMS, has been identified by the Federal Government as being the requisite emergency management system for all political subdivisions, and WHEREAS, Failure to adopt NIMS as the requisite emergency management system may preclude reimbursement to the political subdivision for costs expended during and after a declared emergency or disaster and for training and preparation for such disasters or emergencies. THEREFORE, It shall be the public policy of the City of St. Joseph to adopt the NIMS concept of emergency planning and unified command. It shall further be the policy of the City of St. Joseph to train public officials responsible for emergency management. Adopted by the Council this day of October, 2005. Richard Carlbom, Mayor ATTEST Judy Weyrens, Administrator COUNTY OF STEARNS Emergency Management 807 Courthouse Square' P.O. Box 811 . St. Cloud, MN 5630~~11 Phone: 320-259-3940 E-Mail: marvin.klug@co.steams~:GEIVeD nrr U 3 2005 CITY OF BY. JOSEPH September 28, 2005 Judy Weyrens St. Joseph City Clerk POBox 668 St. Joseph MN 56374 Dear Judy: A couple of months ago, I sent you a draft resolution adopting the National Incident Management System for your community. This management system will be used by emergency responders throughout the nation to respond to all incidents and disasters. It has been brought to my attention that a second resolution is required by Presidential Directives 5 & 8, and Minnesota State Statutes 12.27, subd. 3(e) and 12.331. This resolution authorizes your mayor and department heads to send city staff and equipment to other communities impacted by a disaster, without initial approval by the city council. The state statute says the receiving political jurisdiction is responsible for reimbursing your city for this equipment and personnel. The intent of the resolution is to free the hands of your city managers to assist local communities in responding to a disaster. I have enclosed a copy of the resolution, along with a copy of the Minnesota State Statute governing this resolution. Your city is required to adopt this resolution if you are to receive disaster assistance and recovery monies from the Federal Emergency Management Agency and the State of Minnesota. If you have any questions. please contact me. Sincerely, .~..~ Marvin Klug Steams County Emergency Management Director MK/drrib Enclosures #875-8898 "Affirmative Action / Equal Opportunity Employer" Minnesota State Statute 2004.. Chapter 12.. Section 12.27 12.27 Mutual aid, arrangements. Subdivision 1. Authority; organizations in Minnesota. The director of each local organization for emergency management may, in collaboration with other public and private agencies within this state, develop or cause to be developed mutual-aid arrangements for reciprocal emergency management aid and assistance in an emergency or disaster too great to be dealt with unassisted. These arrangements must be consistent with the local emergency operations plan and, in time of emergency, each local organization for emergency management and its members shall render assistance in accordance with the provisions of the mutual-aid arrangements. Subd. 2. Authority; organizations in other states. The state director or the director of each local organization for emergency management may, subject to the approval ofthe governor, enter into mutual aid arrangements with emergency management agencies or organizations in other states for reciprocal emergency management aid and assistance incase of disaster too great to be dealt with unassisted. Subd. 2a. Authority; organizations in Canadian provinces. Subject to the approval ofthe governor, the state director may enter into mutual aid agreements with emergency management agencies or organizations in Canadian provinces for reciprocal emergency management aid and assistance in case of disaster too great to be dealt with unassisted. Subd. 3. Local delegation of authority. (a) No later than 90 days after August I, 1996, the governing body ofa political subdivision shall designate a city administrator or manager, public safety director, police chief, fire chief, public works director, or other officer who, exercising discretion and considering the needs ofthe political subdivision and its inhabitants, may dispatch equipment and personnel as considered necessary if a danger of fire, hazard, casualty, or another similar occurrence exists outside the political subdivision and by its suddenness it would be impractical for the governing body itself to authorize the dispatch of equipment and personnel to combat that emergency or disaster. (b) Action under this subdivision is an act ofthe political subdivision. All provisions for compensation of personnel, rental of equipment, liability insurance coverage, workers' compensation insurance, and other matters pertaining to the political subdivision, its equipment, and personnel, apply in each case as if specifically authorized and directed. (c) The officer shall end the use of equipment and personnel when the need no longer exists or earlier at the officer's discretion if it appears to be in the best interest of the political subdivision ... Minnesota State Statute 2004.. Chapter 12.. Section 12.331 12.331 Local assistance between political subdivisions. Subdivision 1. Authority between political subdivisions. When the public interest requires it because of an emergency, a political subdivision may request the assistance of another political subdivision. Upon receiving such a request, a political subdivision, called the "sending political subdivision," may go to the assistance of the requesting political subdivision, called the "receiving political subdivision." The receiving political subdivision may accept and use the personnel, equipment, and supplies of the sending political subdivision as agreed upon by both political subdivisions. Subd. 2. Effect. (a) Unless there is a written agreement between the political subdivisions establishing the rules for conducting these activities, the provisions of paragraphs (b) to (e) shall apply while the political subdivisions are engaged in the activities described in subdivision 1. (b) For the purposes of worker's compensation insurance, the employees, officers, and members of the sending political subdivision have the same powers, duties, rights, privileges, and immunities as ifthey were performing similar services in the sending political subdivision and are considered to be acting within the scope of and in the course of their regular employment, as employees of the sending political subdivision. (c) For the purposes of chapter 466, the employees and officers of the sending political subdivision are deemed to be employees, as defined in section 466.01, subdivision 6, of the receiving political subdivision. (d) The sending political subdivision shall be responsible for any damages to its equipment. (e) The receiving political subdivision shall reimburse the sending political subdivision for the supplies used and the compensation paid to the officers and members of the forces furnished, during the time when the rendition of aid prevents them from performing their duties in the sending political subdivision, and for the actual travel and maintenance expenses of the officers and members while so engaged. A claim for loss, damage, or expense in using equipment or supplies or for additional expenses incurred in operating or maintaining them must not be allowed unless within 90 days after the loss, damage, or expense is sustained or incurred, an itemized notice of it, verified by an officer or employee of the municipality having knowledge of the facts, is filed with the clerk ofthe receiving political subdivision. Subd.3. Retroactive effect. Notwithstanding other laws this section is effective retroactive to March 29, 1998. Attachment: Yes or No REQUEST FOR COUNCIL ACTION DATE: October 6, 2005 Maintenance Department ORIGINATING DEPARTMENT Dick Taufen DEPARTMENT APPROVAL AGENDA ITEM Lighting for storage lot behind the Maintenance Shop. PREVIOUS ACTION Capital Improvement Plan 2004-2005 RECOMMENDED BOARD ACTION Authorize the lighting of the storage lot behind the Maintenance Shop. FISCAL IMPACT $3,400.00 COMMENTS/RECOMMENDATIONS It would be best to do all of the underground work before it freezes. I Attachment: Yes or No REQUEST FOR COUNCIL ACTION Consent Agenda DATE: October 6, 2005 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Capital Purchase Request - Authorize the expenditure of$ 5,000 to upgrade the kitchen facilities in Millstream Park as requested by the Park Board. PREVIOUS ACTION RECOMMENDED COUNCIL ACTION FISCAL IMP ACT COMMENTS/RECOMMENDATIONS The St. Joseph Lions have requested that the Park Board allocate funds to help update the kitchen facilities at Millstream Park. In exchange for the funding the Lions have offered to provide sweat equity in the remodeling of Centennial Park. The Park Board has approved this request and since the expenditure exceeds $ 3,000 the City Council must also approve. I Attachment: Yes or No REQUEST FOR COUNCIL ACTION Consent Agenda DATE: October 6, 2005 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Supporting Resolution - Requested Action: Authorize the Mayor and Administrator to execute Resolution 2005-24 declaring 2006 as "The Church of St. Joseph's Sesquicentennial" PREVIOUS ACTION RECOMMENDED COUNCIL ACTION FISCAL IMPACT COMMENTS/RECOMMENDATIONS RESOLUTION 2005-24 Declaring 2006 as "The Church of St. Joseph's Sesquicentennial Celebration" WHEREAS, The Church ofSt. Joseph was founded in 1856 by German Catholic missionary Fr. Francis Pierz, and has served the St. Joseph community for 150 years, and; WHEREAS, The Church ofSt. Joseph has shown a strong commitment to the St. Joseph community through practicing their faith, and; WHEREAS, The Church of St. Joseph has served as the spiritual center for many civic and community leaders in the St. Joseph community, and; WHEREAS, the historic church built by and for parishioners in St. Joseph is now the oldest consecrated church in the state of Minnesota, and; WHEREAS, The Church of St. Joseph continues to provide for the faith and spiritual need for the St. Joseph community, THEREFORE Be It Resolved, The St. Joseph City Council congratulates the Church of St. Joseph on its Sesquicentennial celebration, and; Be It Further Resolved, The St. Joseph City Council officially recognizes the year 2006 as "The Church ofSt. Joseph's Sesquicentennial Celebration". Adopted this day of ,2005 Richard Carlbom, Mayor ATTEST Judy Weyrens, Administrator I Attachment: Yes or No REQUEST FOR COUNCIL ACTION DATE: 10/03/05 Engineering Joe Bettendorf ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Engineering Rate Table Effective Aprill, 2006 PREVIOUS ACTION None RECOMMENDED COUNCIL ACTION Request Approval FISCAL IMPACT General increase is 2.73% COMMENTS/RECOMMENDATIONS Under Reimbursable Expenses, I have included a line item for RPR Vehicle which has been a part of our rates for many years - I noted as the new table was being prepared that this was not shown on the previous table. The rate of $10.00 per day has not changed. Under Reimbursable Expenses I have added an item for GPS Equipment. This is a new item that applys only when we are using GPS equipment to locate infrastructure. X:ISIsljoelcommon\D39 Req Council ActionlRequest for council action 2006 Rate Table.doc ~ SEH SHORT ELLIOTT HENDRICKSON, INC. Hourly Rate Schedule for Engineering Services Effective April 1, 2006 Principal. .......... ............. ....... ......... .......... ...... ................... ...$112.00 Project Manager ................................................................. $106.00 Registered Land Surveyor .................................................... $92.00 Project Engineer ....... ......................... ............. ..... ..... ..... ....... $99.00 Staff Engineer... ....... ............... ......... ..................................... $94.00 Lead Technician ....................................................... ............ $89.00 Senior Technician ................................................................. $85.00 Technician ................ ..... ........ ................... ................ ..... ....... $74.00 Survey Crew Chief ............................................................... $75.00 Instrument Operator ................ ........ ........ ................. ..... ....... $56.00 Word Processor.... .......... .................... ........ .................. ..... .... $51.00 Intern ............. .............. ...................... ............. ..... ................. $48.00 Specialist....... ........... ............... ........ .................... .......... ..... Variable Reimbursable Expenses: Printing and Postage Costs .............................................Actual Cost Subconsultants.......................................................... ......1.1 x Actual Cost Mileage............. ............................................................. .IRS Rate RPR V ehicle...................................................................$l 0.00 Per Day Survey Vehicle and Equipment......................................$ 4.50 Per Hour Total Station ...................................................................$20.00 Per Hour GPS Equipment...................:..........................................$25.00 Per Hour Additional Services Regular City Council Meetings ......................................No Cost Telephone Consultation................................................. .No Cost X:\S\stjoe\common\corr\rate- 2005 .doc Short Elliott Hendrickson Inc., 1200 25.thAvenue South. P.O. Box 1717. St. Cloud. MN 56302-1717 SEH is an equal opportunity employer I www.sehinc.comI320.229.4300 I 800.572.0617 I 320.229.4301 fax I Attachment: Yes or No REQUEST FOR COUNCIL ACTION Noise Violation - 213 E Minnesota Street DATE: October 6, 2005 Administration ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Noise Violation - 213 Minnesota Street East PREVIOUS ACTION In reviewing the rental license and noise violation file, this property does not have any noise violations within the three year review period. RECOMMENDED COUNCIL ACTION Two separate actions are required: I. A motion acknowledging that a noise violation occurred on September I at 213 Minnesota Street East 2. Disposition - Determine what fine should be imposed. FISCAL IMPACT COMMENTS/RECOMMENDA TIONS The property owner is not requesting an evidentiary hearing concluding that a noise violation did occur. Administrator I udy Weyrens Mayor Richard Carlbom Councilors Al Rassier Ross Rieke Renee Symanietz Dale Wick www.cityofstjoseph.com . CITY Of ST. JOSEPH September 23, 2005 Linda Sniezek 9824 Jenny Lane St. Joseph MN 56374 VIA CERTIFIED MAIL RE: 213 East Minnesota Street Dear Linda: This letter has been prepared to provide you with notice and information regarding a proposed suspension or revocation of the re rita I license for the above referenced property. This action is being taken because of an alleged violation of Ordinance No. 102 of the St. Joseph Code of Ordinances. This violation is alleged to have arisen out of an incident on September 1,2005 (copy enclosed) . The St. Joseph City Council will review these allegations and consider appropriate action, including a suspension or revocation of your rental license, for up to a period of twelve months. The meeting will be conducted on Thursday, October 6, 2005 at 7:10 p.m. in the St. Joseph City Hall, 25 College Avenue North. At that time you are entitled to a hearing to be conducted in accordance with Minnesota Statutes 14.57 to 14.70. This hearing will be for the purpose of determining whether or not the alleged violation did in fact occur. At that hearing, you have the right to cross-examine witnesses and present evidence on your behalf. The proceedings will be video recorded. Based upon the evidence presented, the Council will then make a determination as to whether or not the alleged violation did in fact occur. If you wish to have an evidentiary hearing of this type, you must contact the City Clerk/Administrator in writing at least five days prior to the scheduled Council meeting. If a request for hearing is not received by the City Clerk/Administrator at least five days before the hearing, you will then be considered to have waived your right to have an evidentiary hearing and no evidentiary hearing will be scheduled. A waiver of this right to hearing will be equivalent to an admission of the basic allegation (s) alleged herein and reported by the complaining party. If you waive your right to hearing, or if an evidentiary hearing is conducted and the Council determines that a violation did occur, then and in those events, the Council will proceed immediately to consider a disposition, which may include 2.) College Avenue North, PO Box 668 . Saint. joseph, Minnesotd )"6)74 Phone )2.0.)6).72.01 Fdx )2.0 )6).0)42. Linda Sniezek September 23, 2005 Page 2 revocation or suspension of your rental license. Prior to the determination of disposition, you or your designated representative may address the City Council and at the time of disposition. In the event of a revocation or suspension of your rental license, the premises must be vacated of all renters, within thirty days of the Council action. Any rental occupancy occurring after that time may result in criminal charges. You have the right to be represented at the time of this meeting during either the evidentiary hearing, if requested, or the dispositional hearing. If you wish to have legal representation, you must hire your own attorney. If you have any questions regarding the law or your rights, I suggest that you contact an attorney to discuss this matter. Your failure to appear at this meeting will be considered an admission of the allegation and a waiver of your right to address the Council before the determination of a disposition. If you fail to appear, the Council will take whatever action is deemed appropriate and you will be notified of this action at a later time. Sincerely, ( ! f '., ir' (:( V ../ (..;'. (' (,,{ i.l: <' L.0 ,....r'\ .,..' t" / Judy Weyrens l....Aciministrator cc: Tom Jovanovich, City Attorney Mayor and Members of the City Council Police Chief Pete Jansky RMS Report Case Number: 05801460 Reported By: LEC Officer Assigned: Pfannenstein o See Complainant Badge Number: 7707 How Rec'd: R,adio Supervisor Approval: 1. Noise Violation Level of Offense: o P. Misd. 1:81 Misd. 0 G. Misd. 0 Felony Location of Incident: 213 E MN St Date Reported: 09-01-2005 ":~~~~l~~~~~~~~~~!1~~~~~~~1~~~~~~~~ili~~ili~~J~~ ~j~~~~~~~~~~~~I~~~j~~~~~~f~~~~~j~~~1~~1~~lr:':" 1~~~~~1f~~~~j~j~~~~~~~~~~~~~~~~~~~~~~ji~~~~~~~~~~~~~~1~~~t~~:>.... Level of Offense: o P. Misd. 0 Misd. 0 G. Misd. 0 Felony Date Incident Occurred: Level of Offense: o P. Misd. 0 Misd. 0 G. Misd. 0 Felony Day of Week Incident Occurred: Thursday Time Cleared: Time Reported: Time Arrived: Assisting Officer(s): 7711 iiiiiimlliIt.IIII.I!il::" Name (Last, First, Middle) Zinken, Megan Jo Street Address: City, State, ZIP: 829 Cummings LN St. Cloud, MN 56301 Arrested: Citation Issued: Citation #: Eyes: Hgt: 1:81 Yes 0 No IZI Yes 0 No 1095 Hzl 506 145 iiiilil,lll~i::: .....):::::~llilililllll!ilililllll!ill!1111;1B._lillill!illlllll!illl!I!11.1I111Iml!!li:::..:.:.....::~lml.llii;1lililllililii Name (Last, First, Middle) Date of Birth: Race: DIL #: State: Arrested: Citation Issued: Citation #: City, State, ZIP: Street Address: Eyes: Hgt: DYes 0 No 0 Yes 0 No License Plate Number: State of License Plate: Year: Make: Model: Color of Vehicle: Towed By: Vin #: State of License Plate: Make: Model: Color of Vehicle: Towed By: Vin #: iiillllilllllllllillllliiilliiillllliiiiillilliiiliilililll!lllIiiilliiliiiililiililiiiiliiilllilii!lili!ili!liil!llliilliliiliIlBi::ii::': At the above time and date, we were dispatched to a loud party complaint. We parked our squads at the corner of 3rd Ave NE and MN St E. As we exited our cars we could hear the yelling and loud music coming from the Blarney Stone. We observed a male and female sitting on the front steps. The female stated that she was the only renter that was home. We could observe numerous individuals inside. Officer Johnson went to the back of the residence. He stated that four males came out carrying beer and ran back inside when the saw him. Officer Johnson stated that he could see them in the bathroom dumping beer down the sink. The music had been turned off and I identified Zinken by MN DL. I informed her that she needed to keep the noise down and should break up the party immediately. While we were talking, someone inside the residence cranked up the music again. Zinken did not think it was that loud. Zinken refused us entry on the house. I issued Zinken a Admin Ticket for noise violation and advised her I would be contacting her landlord. Landlord was notified immediately and responded shortly after we cleared. See related ICR # 05801459. Signature (when required): I Related Case Number: I Word Document: (Camp, Parent, Guardian) DYes 0 No RMS Report Case Number: 05801459 Reported By: LEC :iiiiii!!iiMiiiii:ijiiiiliiiiiiliiiii:iiiiil:1iiiiii~:ij~)iiiiiiiiijiiiiifiHiiIiii!iiiiiliiiii:iii~lIIi!~llfilf[;:::::;::..... ... .... ._ 1. 2. Under 41 Consumption Level of Offense: o P. Misd. ~ Misd. 0 G. Misd. 0 Felony Location of Incident: 213 E MN St Officer Assigned: Pfannenstein o See Complainant Badge Number: 7707 How Rec'd: Radio Supervisor Approval: Ji~~~~~~;~~~i~~~~~~~~~t~jj~j~~~~1~~~~~~;~j;1~~~~~*; Level of Offense: o P. Misd. 0 Misd. 0 G. Misd. 0 Felony Date Incident Occurred: Level of Offense: o P. Misd. 0 Misd. 0 G. Misd. 0 Felony Day of Week Incident Occurred: Thursday Time Cleared: Time Reported: 2342 Time Arrived: 2343 0015 ::::::::~:~:;~~j~~~~~~1~~~~j~111~~~~i~~~~~~~~~~~~~~~~~~~t~1~j~~~~j~~j~j~~~~~~~t :N!6e.l!lffii$'_m[RE;!:~::91!Ni~~~!i~:i;f ........ .::..;:...:.:.:.:.:......:~::w:::f:t.:.:.::~..:::.:-....:.:::.......:::...:.:.....::::.:::~:..:~:.:..:..~:::::.:::::.:::: State: MN Street Address: City, State, ZIP: Arrested: Citation Issued: Citation #: Hgt: DYes 0 No 0 Yes 0 No License Plate Number: State of License Plate: Year: Make: Model: Color of Vehicle: Towed By: Vin #: License Plate Number: State of License Plate: Year: Make: Model: Color of Vehicle: Towed By: Vin #: While investigating a noise violation at the above address, discovered the above renter was under 21 and had been consuming alcohol. Blew a .097 into the PST. I identified her by MN DL. Citation was issued for under 21 consum tion. See related ICR 05801460. Signature (when required): (Comp, Parent, Guardian) Related Case Number: Word Document: o Yes 0 No I Attachment: Yes or No REQUEST FOR COUNCIL ACTION Debt Management Study - Monte Eastvold DATE: October 6, 2005 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Debt Management Study - Monte Eastvold PREVIOUS ACTION RECOMMENDED COUNCIL ACTION Formal acceptance is not necessary. The information presented is intended as information. FISCAL IMPACT COMMENTS/RECOMMENDATIONS Annually Monte Eastvold prepares a debt management study. This study provides a detail analysis of the debt service funds of the City. I Attachment: Yes or No REQUEST FOR COUNCIL ACTION Percheron Properties DATE: October 6, 2005 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Special Use - Percheron Properties, 31 Minnesota Street West PREVIOUS ACTION The Planning Commission conducted a hearing for the issuance of a Special Use Permit on September 12, 2005. The Special Use permit requested a mixed density development of the former Linneman Building. The main floor will be remodeled to add additional office lease space and the second and third floor will be converted to two rental units for 10 occupants. The plan before the Council is not site plan approval, as additional detail is needed. The property owner is only seeking issuance ofthe Special Use Permit at this time. The Planning Commission has recommended approval of the Special Use Permit with contingencies. For your convenience the minutes of the meeting are included. RECOMMENDED COUNCIL ACTION Accept the recommendation of the Planning Commission and grant a special use permit to Percheron Properties allowing a mixed density development. Approval should be contingent upon the property owner meeting all applicable Ordinance requirements; completing the rental licensing process; and completing the development review process. FISCAL IMP ACT COMMENTS/RECOMMENDATIONS DRAFT September 12, 2005 Page 1 of 4 Pursuant to due call and notice thereof, the Planning Commission for the City of St. Joseph met in regular session on Monday, September 12,2005 at 7:00 PM in the St. Joseph City Hall. Members Present: Chair Gary Utsch. Commissioners: Marge Lesnick, Jim Graeve, AI Rassier, Mike Duetz Others Present: Ted Schmid, Jerry Hettwer, David Potter, Jerry VonKorff, Dean Wick Approve Aoenda: Graeve made a motion to approve the agenda as presented; seconded by Lesnick and passed unanimously. Minutes: Lesnick made a motion to approve the minutes of August 8, 2005; seconded by Rassier and passed unanimously. Public Hearino - Percheron Properties: Chair Utsch called the public hearing to order. Weyrens stated that the purpose of the hearing is to consider issuance of a special use permit to allow a rental unit in a B 1 Zoning District. This request for Special Use has been submitted by Percheron Properties, 400 Meyer Avenue, Albany MN 56307. Dean Wick, Outsource Management, was present at the meeting to represent Percheron Properties. He reported that the existing Dehler/Linnemann Building has been purchased by Percheron Properties, LLC. It is their intent to use the facility with business on the lower level and rental on the second and third level. No one present wished to speak and the Public Hearing was closed. Weyrens advised the Commissioners that they are not looking for approval of the Development Plan; rather they are requesting the Special Use Permit to allow for the mixed use of General Business and Rental. Rassier stated that they received some information in preparation for the meeting, which had several conditions that should be met before approving the Special Use Permit. He would like to make sure that those issues are outlined in the Development Agreement. Wick advised the commissioners that they are currently working with the Downtown Committee as to what they would like to see for the exterior of the building. He stated that they should have some clarification on this within the next couple of months. Deutz clarified that they will be refacing all four sides rather than just the front of the building. Utsch stated that he has no problem with their request for a mixed use. Rassier added that due to the area of town in which this property is located, he would have no problem allowing this Special Use Permit. Deutz questioned whether or not this was a rental unit at one time. He was advised that they scheduled a hearing for this, but yet the owner never followed through with the process so it was dropped. According to Deutz, there are several things that will need to be updated before those units can be rented. Deutz made a motion to recommend the Council approve the Special Use Permit contingent upon the following: 1. Meeting all applicable Ordinance requirements 2. Completing the Rental licensing process 3. Completing the Development Plan process The motion was seconded by Graeve and passed unanimously. Wick also asked the Commissioners whether or not they would need to pave the parking lot. Weyrens stated that based on her understanding of the Ordinance the parking lot would need to meet the DRAFT September 12, 2005 Page 2 of 4 requirements which include paving. The Ordinance requires compliance when the use of a building has changed requiring the issuance of a building permit. The plan before the Commission changes the use from a Commercial/Owner Residential use to a commercial/residential rental use. The Commission concurred with Weyrens informing Wick that the parking lot would need to meet all the requirements of the Parking Ordinance including circulation and stripping. Midnioht Haulers - Request for Relief from Curbino: Previously, the Planning commission considered the request of Midnight Haulers to construct an expansion to their existing facility. At that meeting, they agreed to curb the perimeter of the parking and paving areas. Now, the property owner is requesting relief on that requirement. Weyrens stated that once a plan is approved, staff does not have authority to change the site plan. David Potter, Midnight Haulers, was present at the meeting to request that the commissioners waive the need for curbing around their property. Potter explained to the commissioners that on their original site plan, they lapsed on the amount of curb and gutter around the perimeter. They also need curb and gutter around the parking areas. For Potter, the biggest issue with the requirement of curb and gutter is the costs associated with that. The costs to install curb and gutter around the perimeter are as follows: $16.50/ sq. ft. x 700 sq. ft. = $12,000 Potter also stated that he would need to install a storm sewer pipe as well to allow for drainage to the holding pond. The cost to do this puts him approximately $90,000 over budget. Without the curb and gutter, he stated that they would have natural run-off and as a result, alleviate any need for the storm sewer pipe. There are several other items that Potter stated are putting him well over his budget for the project. They include: o The original plans indicated brick along the front of the building (along 19th Avenue) and steel around the rest of the building. Now, he is being told that he needs to have brick around the entire building 6' high. He had originally planned to put a screened fence around the building so that would alleviate any need for the brick around the entire building. o Sprinkler System: He was unaware of the fact that he would need to install a sprinkler system inside the building. Combined with the costs for the curb and gutter, he estimated that he is approximately $220,000 over budget. Weyrens stated that he would need to speak with Ron Wasmund in reference to the need for the sprinkler system, as this is a building code issue. In regards to the need for the sprinkler system, Deutz questioned when that became part of the building code. Potter was under the understanding that if he did not have items stacked more than 12' high, he would not need a sprinkler system. Several of the commissioners attempted to give some ideas to Mr. Potter as to what he could do to avoid putting in the curb and gutter. Rassier questioned whether or not he could drain into the holding pond to the neighbor on the South. Potter stated that he has spoken with American Manufacturing and they do not want him to drain into their holding pond as they have future plans for expansion. Deutz suggested a swale on the east side of the property. Potter advised Deutz that there is an electric easement on that side of the property. Another suggestion was to install a rollover curb. After hearing Potter's concerns, the commissioners stated that they cannot give curb relief until they have an idea of how to deal with drainage. Utsch suggested that they work with their engineers and bring back some different options and then they could request a variance, as curbs are required per the City Ordinances. DRAFT September 12, 2005 Page 3 of 4 In conclusion, Potter also questioned why there was such an increase in the WAC/SAC fees. The commissioners advised Potter that they do not set the fees. Lumber One - Concept Plan: Weyrens reported that District 742 has been working with Lumber One to purchase property for a K-8 school. The property is located on CR 121 and abuts the Arcon Development. The property is currently located in St. Joseph Township. Lumber One is requesting concept approval to locate the school and a mix of R3 and R4. The school will utilize 75 acres of approximately 102 total acres. Before this property can be developed, a rezoning hearing must occur. At this time, the Planning Commission is only being asked if they approve of the concept plan for the 102 acres. Jerry VonKroff approached the commission as the Board Chair for District 742. The concept plan submitted to the Planning Commission has also been placed on the School Board meeting for September 14,2005. He stated that he has been working with the School Committee in St. Joseph and they understand that the current school is not large enough. The School Board is very interested in meeting the needs for Education in St. Joseph. After some discussion between the commissioners, it seemed as if they were all in agreement that the school would be a good idea for the City. However, there were some issues that were raised by the commissioners. I:J Utsch questioned why they would build multi-family housing around a school. I:J Deutz questioned whether or not the future road plans for the City would affect the property. Weyrens stated that this property would be affected by the current plans for future roads in St. Joseph, but it could be changed to accommodate this. There is another property owner who would also benefit from a change in the future road plans. I:J Rassier and Deutz both stated that they see no problems with having mixed density housing near a school. Ted Schmid approached the commissioners on his own behalf. Schmid stated that if the Commission accepts the concept plan he would begin working on the preliminary plat and submit a formal application for annexation. Schmid further stated that the concept plan submitted is a typical development that can been seen in other Cities where a school is constructed. Developing multi-family housing near schools is becoming very common. Schmid stated that he has not decided on the housing style and would welcome any suggestions. Ordinance Amendments: Weyrens stated that there are two sample Ordinances that the commissioners are being asked to review. I:J Commercial Recreation District I:J PUD Overlay She stated that the City does not currently have an Ordinance that allows for Stadium Use; therefore the Commercial Recreation District was created. Weyrens stressed, however, that they should not look at this specifically to the River Bats as the Ordinance should be available for uses that meet the intent of Commercial Recreation. Weyrens also stressed the same for the PUD Overlay Ordinance. This also relates to the River Bats or possibly the Feedmill Project, but it is not specific and can be applied elsewhere. The Planning Commission has discussed in the past the inclusion of a PUD Ordinance to include development other than housings. After having read the proposed Ordinances, the Commissioners made some comments. There was some discussion about freestanding signs. The River Bats would like to have a freestanding sign along Hwy 75; however generally signs must be on their property. Also they discussed whether or not having a marquee sign along Hwy 75 would create a safety issue. Rassier stated that the sign should stay on their property and that it should not be in the right of way. Graeve stated that he would like to see a larger buffer DRAFT September 12, 2005 Page 4 of 4 between the Commercial Recreation District and residential development. The proposed Ordinance includes only a 15' buffer. Request to Rezone Property. Jerry Hettwer: Jerry Hettwer approached the commissioners to request initiation for rezoning of an Industrial parcel. Hettwer stated that there is a business looking to relocate to St. Joseph. They are looking at some land at the intersection of CR 133 and Hwy 75. Currently, the parcel on the corner is zoned as Hwy 75 Business, whereas the property adjacent to that is zoned as Industrial. They would like to have that parcel rezoned as Hwy 75 Business as well rather than Industrial. Hettwer stated that he is asking the Commissioners to initiate the process to rezone that property. Deutz stated that when this area was rezoned, they zoned it as Industrial as they wanted to see more Industrial ground rather than commercial. They kept the lot on the corner as Commercial to allow for a Convenience Store or similar type of business. Hettwer advised the Commissioners that his client is looking to purchase 13.5 acres and that his business serves its purpose better if it were zoned as Hwy 75 Business. He also stated that he represents the property owner, Leo Buettner. According to Hettwer, if the Planning Commission initiates the process, then it would simply start the Public Hearing process. After hearing Hettwer's request, Rassier stated that he would like this to go to the EDA first before anything is done. Deutz stated that he would like to see Hettwer get a petition from all of the adjacent property owners to start the process rather than having the Planning Commission initiate the process. Graeve made a motion to have the developer rather than have the Planning Commission initiate the rezoning for the property described above. The motion was seconded by Lesnick and passed unanimously. Hettwer commented that WAC/SAC fees continue to rise in the City of St. Joseph at a fast pace and that it is making it easier for people and businesses to go to other cities. Adiourn: Lesnick made a motion to adjourn and passed by consensus. Judy Weyrens Administrator Administrator Judy Weyrens Mayor Richard Carlbom Councilors AI Rassier Ross Rieke Renee SymdOietz Dale 'Wick www.cityofstjoseph.com CITY Of ST. JOSEPH Public Hearing City of St. Joseph The Planning Commission for the City of St. Joseph will be conducting a public hearing on Monday, September 12, 2005 at 7:00 PM. The purpose of the hearing is to consider issuance of a special use permit to allow a rental unit in a 81 Zoning District. The property is legally described as follows: Tract A: The North ninety-nine (99) feet of Lot Seven (7), Except the East Six (6) feet thereof in Block Nine (9), ORIGINAL TOWN OF ST. JOSEPH, County of Stearns, Minnesota. Tract B: The East Ten (10) feet of Lot Seven (7), and all of Lot Eight (8) less and except the East Two (2) feet thereof of Block Nine (9), ORIGINAL TOWN OF ST. JOSEPH, County of Stearns, Minnesota. S1. Joseph Code of Ordinances 52.30 Subd. 3(f) includes the following use: Mixed use of a Permitted Use and a multiple residential dwelling units; but only if at least 50% of the interior square footage (exclusive of the basement or cellar) is used full time for a Permitted Use, and said permitted and residential uses are not conflicting. The area consisting of multiple residential dwelling units must meet the standards of Section 52.29, Subd. 5 and 6; and said residential uses occupy only the upper and/or rear portions of structures. Offstreet parking requirements shall be separately determined for the commercial and residential uses in accordance with Section 52.10. Percheron Properties, 400 Meyer Avenue, Albany MN 56307 has submitted the request for Special Use. Judy Weyrens Adm in istrator Publish: September 2, 2005 September 9,2005 Note: State Law requires mailed notice to all property owners within 350' of a variance, special use, or rezoning request. Perch ron Properties 2.)" College Avenue North, PO Box 668 . Saint. Joseph, Minnesota -)"6174 Phone 12.0.161.72.01 Fax 12.0.161.0")42. I Attachment: Yes or No REQUEST FOR PLANNING COMMISSION ACTION Special Use Permit - Percheron Properties DATE: September 12,2005 AGENDA ITEM Public Hearing - Special Use Permit, Percheron Properties. Mixed Density PREVIOUS ACTION RECOMMENDED PLANNING COMMISSION ACTION COMMENTS/RECOMMENDATIONS Percheron Properties has purchased the former Linneman Building and is proposing to remodel the lower level for business suites and the upper levels for rental. The lower level is currently used for business purposes, but they re-configuring the space to create to large office suites and remove some the existing bathroom facilities. The lower level contained approx. 7 bathrooms. The remodeling allows for more efficient use of space. With regard to the upper level and the rental unit. The City records indicate that the upper level was never licensed as a rental unit. A public hearing was conducted in 2002 for the special use and Dehler never followed through. Therefore, the property was not used as rental unit. Ifrenters were living their, , it was an unlicensed unit. The upper level prior to the purchase was used by Jean Dehler as her residence. Percheron Properties is not requesting site plan approval at this meeting. They are only requesting a Special use permit to allow the mixed use of General Business and Rental. As you can see from their narrative, the use meets the requirements with 59% of the use business. The only outstanding issue is whether or not the parking lot must be improved. I have attached for your convenience a copy of the parking lot Ordinance. As staff we came to the conclusion that the use has changed (adding rental) and a building permit is being required to remodel the space. Those two combined trigger the need to pave the parking lot. We have told the owner representative that he can ask for clarification from the Planning Commission on this matter. ORDINANCE 52 - ZONING ORDINANCE n) Retail sales and service business with fifty (50) percent of gross floor area devoted to storage. warehouses and/or industry. One (1) space for each three hundred (300) square feet devoted to public sales and/or service plus one (1) space for each one thousand (1,000) square feet of storage area or one (1) space for each employee on the maximum shift which is appropriate. 0) Restaurants and cafes. At least one (1) space for each four (4) seats used by patrons, plus one (1) space for each employee on the maximum shift. p) Private clubs serving food and/or drinks. bars. taverns, nightclubs. At least one (1) space for each fifty (50) square feet of gross floor area. q) Funeral home and Mortuary establishments. At least twenty (20) parking spaces for each chapel or parlor, plus one (1) parking space for each funeral vehicle maintained on the premises. r) Manufacturing. fabricating or processing of a product or material. warehouse, storag;e. handling or bulk goods. post offices. At least eight (8) spaces, plus one (1) space for each two (2) employees on each shift based on maximum planned employment or at a minimum one (1) space for each five hundred (500) square feet of floor area. s) Car wash. (In addition to required stacking space.) 1. Automatic drive through, serviced. Ten (10) spaces per bay for stacking purposes plus one (1) space for each employee on the maximum shift. 2. Self-service. Three (3) spaces per bay for stacking purposes, plus a minimum of two (2) additional spaces. Subd.5: Parking Lot Standards. In all districts where off-street parking lots are permitted or required such off-street parking shall be constructed and maintained subject to the following regulations: a) These standards shall not be applicable to parking provided for single family or two family residences, public parks or other publicly owned property. Parking lot standards for industrial uses may be subject to variance or modification by the conditional use permit for the specific industrial use. In considering a request for variance or modification, the City shall consider the location of the property, size of the parking area, use of the parking area, adjacent property uses and the impact on the general well being of the community. Alternative surfaces which may be permitted in an industrial area are limited to Class 2 crushed granite which conforms to the requirements ofMN/DOT specification 3138 with visual evidence of further consolidation. 52.10-4 ORDINANCE 52-ZONING ORDINANCE ~ b) Parking lots existing on or before January 1,1996, do not have to be brought into compliance with these standards until such time as any of the following events occur. (a) a new structure is constructed on the property served by the parking lot; (b) an addition is constructed to any existing structure located on the property served by the parking lot; (c) A change in use of the property served by the parking lot occurs which results in a remodeling of the structure requiring the issuance of a building permit. c) Adequate ingress and egress shall be provided. d) Such parking lots shall be constructed and maintained in a useable condition, with a hard surface consisting of concrete, bituminous, pavement or paver stone designed to drain and dispose of surface water. Recycled bituminous or concrete shall be prohibited except as permitted in an industrial area by special use permit or vanance. e) Whenever such parking lot boundary adjoins property zoned for residential use, a setback of fifteen (15) feet from said lot line shall be required, and maintained. f) Necessary curbs or other protection against damages to adjoining properties, . streets and sidewalks shall be provided and maintained. g) Plans for the construction of any such parking lot must be approved by the Planning Commission before construction is started. No such land shall be used for parking until approved by the Planning Commission. h) No sign shall be so located as to restrict the sight, orderly operation and traffic movement within any parking area. Only signs necessary for the orderly operation of traffic movement or parking regulation shall be permitted in any parking area (e.g. visitor parking, deliveries, handicap parking). Such signs shall not be considered part of the permitted advertising space and shall be subject to signage regulations. i) All parking lots shall be screened and landscaped from abutting residential uses or districts by a wall, fence or densely-planted compact hedge or tree cover not less than four (4) feet nor more than eight (8) feet in height. j) Except in the case of single-family, two-family, and townhouse developments, parking areas shall be designed so that circulation between parking aisles or driveways occurs within the designated parking lot and does not depend upon a public street or alley and such design does not require backing onto the public street. k) Except in the cases of single-family, two-family and townhouse developments, parking lot dimensions are set forth in the table below. Circulation patterns shall 52.10-5 ORDINANCE 52- ZONING ORDINANCE allow adequate room for emergency vehicles. Angle and Standard Depth Depth to Aisle WalVwall Interlock traffic flow stall width to wall interlock width module Module 90 deg 2-way 9' 17.5' 17.5' 26' 61' 61.0 60 deg 2-way 9' 18.0' 16.5' 26' 62' 59.0 75 deg I-way 9' 18.5' 17.5' 22' 59' 57.0 60 deg I-way 9' 18.0' 16.5' 18' 54' 51.0 Special designs will be considered for unique situations, and are subject to approval of the City Engineer. Handicap stalls shall be provided in accordance with current ADA requirements. Where bumpers overhang sidewalks, allow 2.5 feet of clearance for the overhang before considering useable sidewalk width. 1) Drainage and Surfacing. Driveways shall not exceed a grade of six (6) percent andall parking lots except those for less than four (4) vehicles shall be graded according to a drainage plan which has been approved by the City Engineer. Catch basins, sumps and underground storm sewers may be required. m) Striping. All lots for five (5) or more vehicles shall have the organization of spaces painted on the surface according to the plan approved by the City. n) Circulation. Lots shall be so designed that internal circulation shall be available without utilizing the public street. 0) Maintenance. It shall be the responsibility of the lessee and/or owner of the principal use, uses or building to maintain in a neat and adequate manner, the parking area, striping, landscaping and screening. p) Lighting. All lighting used to illuminate an off-street parking area shall be shaded or diffused so as to reflect the light away from the adjoining property and away from abutting traffic flow. Subd. 6: Required Loading Berths. In connection with any structure which is to be erected or substantially altered and which requires the receipt or distribution of materials or merchandise by trucks or similar vehicles, with a gross floor area of five thousand (5,000) square feet or more, there shall be off-street loading provided on the basis of the following: Gross Floor Area square feet 5,000 to 16,000 16,000 to 40,000 40,000 to 70,000 70,000 to 100,000 each additional 40,000 Minimum required loading berths 1 2 3 4 1 additional 52.10-6 Inspectron, Inc. Memo To: Judy Weyrens City Administrator From: Ron Wasmund, Building Official CC: Date: 9/9/2005 Re: Percheron Properties, 31 Minnesota Street West Special Use Permit Proposal Percheron Properties LLC, 400 Meyer Ave. Albany MN has purchased the property at 31 Minnesota Street West. They are proposing to create seven (7) individual rental offices on the main level and 2 multiple residential dwelling units with a total of 10 tenants on the second and third levels. Percheron Properties is applying for a Special Use Permit to allow the mixed use of the property as required in Ordinance Section 52.30 Subd. 3 (f). Backoround The existing three story wood framed building was previously owned and remodeled to its current configuration by Dehler and Linnerman. The special use permit was applied for by the former owners but never followed through. In recent years, a medical billing office has occupied the first floor. The dwelling units on the upper levels have been owner occupied as a single unit. The dwelling units have never been used as rental units. The main level has several small offices and multiple restroom facilities. The second f10qr contains one three bedroom rental unit and the kitchen, living room and bathroom for the second rental unit. The third level contains two large dormitory style bedrooms. Ingress and egress is provided to the second and third floors by internal stairways and wooden exterior stairways. Currently parking is located on the north side of the building. The gravel lot and four-stall garage provide 27 parking spaces. The property is located in the B-1 Central Business District. The use is listed as a Special Use in the B- 1 District. FindinQs The mixed use of business/professional offices and multiple residential dwelling units requires a special use permit. To qualify for a Special Use Permit at least 50% of the interior square footage (exclusive of basement or cellar) must be used full time for a permitted use, and said permitted use and residential uses must not be conflicting. The plans are not dimensioned or detailed with the square footages of the residential . Page 1 areas so the floor area ratio cannotbe calculated. The applicant however states that the permitted use is 59% of the total floor area of the building. The ordinance states the permitted use must be full time, implying that.the commercial use must be occupied before the rental units are permitted. The area consisting of multiple dwelling units must comply with the lot area requirements of Ordinance Section 52.29 Subd. 5 and 6. Applying the lot area requirements and schedule of allowances for two units with five bedrooms, the minimum lot area of 12,000 square feet is required. The existing lot area of 20,307.42 SF complies. 12,000 square feet of lot is the minimum required. One two-bedroom unit is allowed for each 3500 square feet. One three-bedroom unit is allowed for each 4000 square feet A deduction of 300 square feet is allowed for the commercial zoning The lot area requirements of Ordinance Section 52.29, Subd. 5 and 6 are met. Ordinance section 52.10 subd 2 requires off street parking facilities for the storage of motor vehicles for the use of occupants, employees and patrons of building or structures hereafter erected, altered or extended after adoption of the ordinance comply with Ordinance 52.10 Off -street Parking. Multi family dwellings are required to have 4 spaces for a three-bedroom unit and 1.25 spaces for each additional bedroom per unit. Bedrooms greater than 140 SF of floor area are considered two bedrooms for computing the required parking. The two bedrooms on the third floor both measure more than 140 SF. 4 bedrooms = 5,25 spaces 3 bedrooms = 4 spaces 10 Spaces required for rentals Office use requires one parking space for every 250SF of floor area. First floor contains 3225 SF of floor area. 3225/250 = 13 spaces Twenty-three parking spaces are required for the proposed use. Twenty-three spaces are shown on the site plan; in addition, the detached accessory building may contain as many as four spaces. The parking as shown requires six spaces to back into a public alley for circulation. Ordinance Section 52.10 Subd. 5 (j ) states Except in the case of single family, two family, and townhouse developments, parking areas shall be designed so that circulation between parking isles or driveways occurs within the designated parking lot and does not depend upon a public street or alley and such design does not require backing into the public street. The lot has sufficient area to redesign the parking layout and accommodate the required parking without backing into the alley. Ordinance Section 52.10 Subd. 5 (b) States Parking lots existing on or before January 1, 1996 do not have to be brought into compliance with these standards (52.10 Subd. 5) until such time as anyone of the following events occur, 9(a) a new structure is constructed on the property served by the parking lot; (b) an addition is constructed to any existing structure located on the property served by the parking lot; (C) A change in use of the property served by the parking lot occurs which results in a remodeling . Page 2 of the structure requiring the issuance of a building permit. The changes in the use of the first floor commercial office space and from owner occupied to rental on the second and third floor will trigger the paving of the parking lot as required in Ordinance Section 52.10 Subd. 5 (d). All parking stalls. must be striped in conformance with Ordinance section 52.10 Subd.3 (f) and 52.1 0 Subd.5(m) The building complies with height and lot coverage requirements of Ordinance Section 52.30 Subd (6) and (8). Ordinance Section 52.30 Subd. 7 (a) states that before issuance of a building permit, all buildings being constructed in the Central Business District must have a landscape plan approved by the Planning Commission. No landscape plan has been submitted for review. Ordinance Section 52.30 Subd. 7 (b) states that before issuance of a building permit all buildings constructed or undergoing exterior renovation or remodeling in the Central Business District must have the exterior finish design and materials approved by the Planning Commission. The exterior is required to undergo a renovation and repair to eliminate the bad siding condition. The applicant has been working with the Downtown Committee on building finishes however no design has been submitted for review. The exterior stairway on the west side of the building from the second floor is attached to the adjacent building which is under separate ownership. This is a violation of the building code. A redesign of the stairway is required to eliminate the attachment. A lock box must be installed on the building in compliance with Ordinance section 52.31 subd 8(i) before final inspection. Complete building plans must be submitted for review and approval before building permit issuance. No signage plan was submitted for review. Insufficient plan details were provided to enable engineering review. Recommendations Staff recommends approval of the Special Use Permit conditioned on submittal and approval of the following items before execution of the Special Use Permit: 1. The business/professional offices be created and occupied before rental of the dwelling units. 2. The parking lot is paved and designated parking spaces are striped. 3. The parking lot is redesigned to eliminate the need to back out of parking spaces into the public alley. 4. Submit for approval a landscape plan with the landscape to be installed before a Certificate of Occupancy is issued. 5. Submit an exterior finish design for Planning Commission approval. 6. Submit a redesign of the stairway eliminating the attachment to the adjacent building. 7. Provide plans and details for all site signage before erecting. . Page 3 8. Provide complete building construction plans for building permit approval. 9. Provide a lock box on the building exterior before final inspection of building. Ordinance Section 52.31 Subd 8 (i) 10. Provide a drainage plan for engineering review. . Page 4 APPLICATION FOR SP'ECIAL USE PERMIT CITY OF ST. JOSEPH 25 College Avenue NW P. O. Box 668 St. Joseph, MN 56374 (320)363-7201 or Fax (320)363-0342 Fee $ Paid Receipt # Date STATE OF MINNESOTA) )ss COUNTY OF STEARNS) NAME: ?~g.c,rrF i20,"-L fl2.npE'"A!sE.S , hL.-c.=-=--=-c:o-=-, J . PHONE"- / '.:2._._a.'~B_ ~7' 0 '2 .- ;'~::;;"""-'7"r"- ...-~ ../~ TcrDo RO"O[fN YJA-....D ADDRESS: 410 0 1'(\F':'i'EfI... ;""vG " .A,LiSfTp...;'1, r'!IN , , 5 Cr:t~?07 I/We, the undersigned, hereby make the following application to the City Council and Planning Commission of the City of SI. Joseph, Steams ColJnty, Minnesota. (Applicants have the responsibility of checking all applicable ordinances pertaining to their application and complying with all ordinance requirements): 1. Application is hereby made for Special Use Permit to conduct the following: tf't1\'!~O ,~.:;6 'i2.l'3b' !)I2Nn,c'7L. ~l~,~~~.~~ll~~~f...:rr' 1(:,0 {)~1.~1i!'J.,~~;~\<~.sp_!:t t;; ~ ~-~}, R.b -; , ~ rM F. , \. 2. Legal description of land to be affected by application, including acreage or square footage of land involved, and street address, if any (attach additional sheet if necessary): "3! 1"":;>", /'Jr;' So~ L,TQ.€, Ei'1"- 1.<.18'5->"1". f'tr'tL7r;,. (},.'~" fL.,.,~-"f~" -; ~i) e f:Y'f- 1jt...oG\4-. en . Oyt"0/~1.h'~~L.._ -ro~/.))..;. c:;--r" 5T: :rrJs.se:-,.?H-~ l.~;:~..{ ~:';i11~' \ ~ P;..tl,L, i~~~e'ri""(4'e"Y~~ ~ 4 2\;'1 '?!""~~~ S .~'. 1~ .. 3. Present zoning of the above described properly is: 6-' c, efc!TllAh. T~ji. U'51 #./[;5..::" -j;;:; I$. 7i1.., \ (.<'-r- 4. Name and address of the present owner of the above described properly is: pe ra..c.t+'fIVI..O,;,J. n'L-'P'O';Z'll.iJS'5., . LLC-,- 4.00 !'-'\;::yeY'... AvE.. " A-t...(?,p.--,,,.,. (I-I/>! S03a7 , . 5. Is the proposed use compatible with present and future land uses of the area? Please explain: THB Pfkj,~()n3"1) \1 ~e ~ ~ COr-l,7.J;~:~T'1'n>-'::~(' ~t..~ri11 "f1r6- E;~'l~~-TI/.j?r Usf.'~ Ai.,;.n j'\,~i":'; C.c.M{)(t8'J~t?'r-<,iS:i V;:Sf' r.).l."~~" 6. Will the proposed use depreciate the area in which it is proposed? Please explain: IJ.o. (! tS Co ,\.'S..~ l!,,'rv~"'j'.;.'1'-- v..i i ~J.~ 11+f~ E) 3!:,f5 T)I f>'! (;,. tJ,~~ ri T Can the proposed use be accommodated with existing City service without overburdening the system? Explain: ,/.:;<' 2.. S, t...~~..:, Pr~r.-::"~,:; p:f:L., \,QJ f t..f..._ T~..,e' )'~~C" tJ~':;; "7 E:.'f-.,~ ~ TJ t,J::'::1 ~~h'l.,oO~~t; o-y,-.t- -f""').),.~:;' tV" I; If" r< l.. DO',", . 8. Are local streets capable of handling traffic which is generated by the proposed use? Please explain: . "-r:t.C::c..7' t"'("" t5.t- c..~or"}~f<n~"'ll....j"- L.{)t---:-~+. '7'"').'~"+' f~:~'X,l,",SI)h'/{.." U.'irf3", Attached to this application and made a part thereof are other material submission data requirements, as indicated. Owner Signature: -r-~p -[~ Date: ~ "ll. 0:; X'. t\. 6S Applicant Signature: Date: FOR OFFICE USE ONLY DATE SUBMITTED: DATE COMPLETE: DATE OF PUBLIC HEARING PUBLICATION DATE: Planning Commission Action: _ Recommend Approval _ Recommend Disapproval Date of Action: Date ApplicanVProperty Owner notified of Planning Commission Action: City Council Action: _ Approved _ Disapproved Date of Action: Date ApplicanVProperty Owner notified of City Council Action: Special Use Permit - requested narative The existing Dehler/Linnerman Building (31 MN Street) has been purchased by Percheron Properties, LLC. The new owners wish to continue the same Use for the building as the previous owner. The structure is in the B':'l, Central Business District. The current City Ordinance 52 for the B-1 District lists a Mixed-Use of residential and office as a Permitted Use with a Special Permit. The requirement of at least 50% of the interior square footage being used by a Permitted Use has been met. The total building square footage is 6,719 sf The Residential Use square footage is 2,742 sf. Therefore, the Permitted Use is contained within 59% of the total building square footage. The Downtown Committee is currently looking at the exterior design for the front elevation. This construction will occur once the committee has determined a policy for exterior elevation in the downtown area. The remodeling of the second and third floors is being proposed at this time separate from the front elevation work. The rear exit stairs will be upgraded and structural footing will be added to the two South support posts.. The upper two floors will contain two rental units both are existing, both will have minor remodeling. The North Unit has three existing bedrooms. The South Unit has it's main living area on the second floor with the bedroom sleeping areas on the third floor. The new owner wish to have a maximum often tenants in these two units. I Fee Entered CITY OF ST. JOSEPH RENTAL HOUSING lICENSE APPlICATION-20e3-290r Rental Address: :;;/ /V\ I,'V\(~So'~ Sl S~. JL<s:er L, J IVH~ .. _. .'0 _ _ .. ._ __ _0 . . . no. _..__.._. _.._"_._~...._._._~~.~._.,."..__..._. ... '.,. ....".., .. -- .- -. .-..... --" -- ....... .-. ~ .-.'- -~--_...~.._-_.-. .-.". ,_... -.. ....-..... .--- -..... .... ..__.........-.... -----,_.- . -- ..-.... --~-" .... -.. - . - - . TO BE COMPLETED BY PROPERTY OWNER/MANAGER PRIOR TO INSPECTION Owner Information ~ PF201?(;}1/"TJ"e5. LLC Name: . rer::.:c !f'c..R. aN l' Address: 400 f^"1. e; Vf?l'l Avt' . /4."L,.f1.fh..1,! trVl/o...l S'b3'07 Phone: G6LL (rot 7'" 0/70 - ~79c3 T CJ bJ:t fi'ob'8 Iv W A"t-l): :. ..... f Manager Information ,SA/~ 1 A/I. C 0 ~.L ']'") I 71~c( fe'- Name: " \ f . 'j [c..' I 4~q,..b G tov~ - Address: S1 MtJ - I' ) 'r 0 7..S<3. lIob Phone: :; L '~. : TO BE COMPLETED BY RENTAL HOUSING INSPECTOR !"'j Number of Units Licensed J1,.........., ....., Number of Bedrooms Per Unit "") ! Number of Kitchens Per Unit -7 ) I Number of Bathrooms Per Unit -l t fi lJ. Number of Tenants ~~Iml'it ~. '--r~ ~~) " Owner/Manager '?S_tl-v')r Date Rental Housing Inspector Date Unit # Occu ants -Unit.:#-. Occu ants Unit # Occu ants Unit # Occupants Unit# Occu ants Unit# Occu ants Fee Entered RENTAL HOUSING TENANT LIST 2003-2004 ~1~!~~i,~\!~gi~i:if~~~~'~W1~J~~'&~~frl~1,~!tt~fl1~~~jtrr~).~~ir~~We~lit~1~[~~~~!~[:!J~~~'M~I;j~ji1~'if~~:i~~i\f;i\~;!tif;\~; :;~t%~!~~~~~i:Ji!t;~~~~1~i~li~la;~~~t~~~@1~)~~ri~0~~~1~l~~~~t ~ ~, ;> c.';" 'Ue, ...--.:,- ."- uP it.:!: ..~. CER T IF ICA TE OF SUR VEY FOR 31 MINNESOTA STREET ST. JOSEPH, MINNESOTA ~ < I I ~ ~ z .3 f\LLEY DGE OF BITUI1INOUS 5 89d33'53" E 30.4-8 kj ~ ct , -----------------T- ------------------1[ i B i 48.3 , i : : ~ I GARAGE: ~ : I I I '" '" I x __ WEST LINE OF THE , 2 , I ' 1 ..- EAST 2.00 FEET oj ;flJ f~ ftElHE ~ I? 48.3 r~- OF LOT 8 mmq" OF LOT 7 ", : 3: I \\ r-FENCE LINE &JI TR ACT A Q'l, ~j cPG~OCK 9 1><----- ~I I I , f-- lr) ~ ~ u (8 l'fi tli l?o ~ "'i [i1 ~ CONCRETE "<I- .-l I ~ , 3 i ~ I ~ j U1 I : I I. : I I j i : ! ! I I , , BUILDING TRACT B 8 7 '1 BUILDING 5 89d33'53" E 56.31 C==MP - _:{:J:J3Y\ 5\. u z o u rrST 5 FENCE LINE J ~ SOUTH LINE OF TH~ NORTH 99 FEET OF LOT 7 0; m N ai :3 BUILDING N I;) en .-l -0 o o U1 BUILDING WEST LINE OF TflE EAST 10.00 FEET OF LOT 7 lJ) ~ g: [f) 8 ~ 5 89d4-0'54-" E 74-.39 URB & GUTTER MINNESOTA STREET LEGAL DESCRIPTION: (As furnished by client) Tract A: The North ninety-nine (99) feet of Lot Seven (7). Except the East Six (6) feet thereof in Block Nine (9). ORIGINAL TOWN OF ST. JOSEPH. County of Stearns, Minnesota. I I ~ I ~ Surveying & Engineering Professionals Inc. 60 10th Ave. South Waite Park, Mn 56387 (320) 259-8888 Tract B: The East Ten (10) feet of Lot Seven (7). and all of Lot Eight (8). less and except the East Two (2) feet thereof of Block . Nine (9). ORIGINAL TOWN OF ST. JOSEPH. County of Stearns. Mmnesota. t:21 o -, -, 30 60 SCALE IN FEET -, 90 o . DENOTES IRON MONUMENT SET DENOTES IRON MONUMENT FOUND I HEREBY CERTIFY THAT THIS PLAN, SURVEY. OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED LAND SURVEYOR UNDER THE LAWS OF THE STATE OF MINNESOTA. DANIEL M. KRON 7-7-05 :n: GI LEGEND POWER PDLE GAS METER DATE LICENSE NO. 05188 ',-/ L___ rn- ~ 42621 ~ <:: kj ~ cc f--- lr) Ck ~ u z o u 1 1 I 1 I I 1 1 01 01 OJ OJ ::s: rol 0'11 U Ln' ~ ~I U 0, 1 U)I - () ~ CD l;>. U C) Z c:: 0 --j U c;i /tj ~ I Ct- Ct- tHTI )>X AJ- 7\$ _--l z- Q~ 5 --l S 89d33'53" E 56.31 -L S 89d33'S3" E 130.48 tl f'j I I I I I I I I I I I I I I I I I , I ALLEY -L DGE OF BITUMI/\ 48.3 I 1 I GRRRGE '<I- : I ~c? IX 48.3 : I I ,CONCRETE ~ ~R:MP -- 05TA R5 FENCE LINE~ !~ 01/ NI '>f 011 ::s N o (Y) ,..--j -0 o o BUILDING (f) If) ~ g: (f) 'C) '0 ~ BUILDING S 89d40'54" E 74.39 MINNESOTA I 1 I ~FENCE LINE i'~ : I I 1 I I + I ,..--j 1 co I ~ : I ~ BUILDING !I ~ I ~ 1 0 , I (f) 1 I I : I ! I I I , I I I I : I , I I ~: 'l\..V,-,~ ---- BUILDING URB & GUTTER STREET C) -0 70 () -0 () (j\ \Tl Q ~ )> Z 11 5 () 70 ()> ()'V \)m ~() ~~ ~ ~ )>70 ;;om m() )>01 ~ G 2 N\)7O \) " 01 -1>-112 \J\~~ 11m, N\);;o \)1101 -1>-112 \J\{'\~ 11m, N\);;o \)l1m -1>-112 ('\-I \J\m)> 11 , N"'7O \) 4: \11 -1>-112 \J$'i-l """~ 3i$;;o (}..l1m \J\I1Z 11{'\~ 01, '1 :fEZ 2~ '0< C) * ()'V \)m ~() 3:\) z;;o ~ ~ '- () ();t~ \J\m3: II)>\) Z 3:m ~@ :t-l E:X/GTING RAMP .. .. eX/GTING RAMP N\);;o Nl1m QJI1Z \J\~~ 11m, QJ\)7O -.llJm UlI1Z \J$'i-l I1mf:: -1m $X ;;0\1\ rn::l 3:z )><il 2m 2 ;;tl - \J /U ;>1101 01:>< () ~~ G ,Z c:Ci\ zo\ =lC> ()) (j\ ~ \11 Q (j\ \11 () () z \J 11 0101 5 :><:>< UJzZ =1m ~-t~ O\-t ;>1101 :rC> -tZ () )>Ci\ 01:>< E)OIQ ;iij ~m c>m8 /U )>::! ,z :;;::-t;>ll c:Ci\ ZZ =lC> ;>II -t :r C7' UJ m \J 8 3: ~UJ :;u0l -Q ~E) ~C> :;;:: UJ ____ 01 --. Q C () C> :3= :rQ/IJ 0Ic>0I )>c>:3= Q:IIlC> (l-<<>~ m::EOI ~?:>< )>'~ Z"L: (lC>G> OI:11l () \} ,,~ /U N-t NUJ (J U1ru mU G 11:;U ~C> C> 3'= (j\ \\ (JI ,) \Tl ~ Q \\ -1 :r /U Q 11 5 . . 1~) (J AJ ---h.._ ''''.- -u ?;; -t =t G z ~ , 0\ ~ "11 .b.-t UJu> Ulru m'=' 1I:;U ~8 3= Q:;U3=:;U rnrururu ()-U-t3= ~~?C> G\ruG\~ :e {Uru '-~~ ~ru-t :r:;u ~~ :;u() ~rn rn >< m -t I Attachment: Yes or No REQUEST FOR COUNCIL ACTION City Engineer Reports DATE: October 6, 2005 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Request to vacate a portion of 304th Street PREVIOUS ACTION RECOMMENDED COUNCIL ACTION FISCAL IMPACT COMMENTS/RECOMMENDATIONS The City was approached by Bob Walters in August to support the vacation of a portion of 304th Street. Since this road in St. Joseph Township we requested they first approach St. Joseph Township. Since that time the Township has considered the request and unanimously approved the request. For your convenience I have enclosed a copy of the St. Joseph Township minutes. I have referred this matter to Joe Bettendorf and he will have an update on Thursday evening. - - - 1010 WEST ST. GERMAIN STREET SUITE 600 ST. CLOUD, MN 56301 500 IDS CENTER 80 SOUTH EIGHTH STREET MINNEAPOLIS, MN 55402-3796 RECE!VE~ SEP 2 7 200~ CITY OF ST. JOSEF 320252-4414 Fax: 320 252-4482 612632-3000 Fax: 612 632-4444 Reply to St. Cloud Robert J. Walter 320 202-5336 Robert. walter@gpmlaw.com September 26, 2005 MS nJDY WYRENS CITY OF ST JOSEPH 25 NORTH COLLEGE A VENUE ST JOSEPH MN 56374 Re: Vacation of a Portion of 304th Street Our File No. 103616 Dear Ms. Wyrens: Please find enclosed a copy of the Township ofSt. Joseph's Town Board meeting Minutes of August 29, 2005, supporting the vacation of a ponion of 304th Street. Could you please secure the City of St. Joseph's resolution supporting the vacation. I would ask that you please put this matter on the agenda for the City of St. Joseph as soon as possible. We would like to secure the resolution of the City and proceed with the vacation. Please let us know if you wish for us to have someone attend the meeting. I would like to thank you for all the time and effort that you have provided to this matter. Sincerely, !~ ~, PLANT, MOOP";- i MO TY & BENNETT, P . i 1\\._ / \: ~ j I .'" \~tJb<ro'\v alter .....-------. ! RJvt:pcg Enclosures cc: Alice Coudron (w/o enc) GP:1755162 vI GRAY, PLANT, MOOTY, MOOTY & BENNETT, P.A. ATTORNEYS AT LIB' www.gpmlaw.com 4 TOWNSHIP OF SAINT JOSEPH FROM THE OFFICE OF September 13, 2005 Alice Coudren Bauerly Bros 4787 Shadow Wood Dr NE Sauk Rapids, MN 56379 Re: Road Vacation Enclosed is a copy of the approved minutes ofthe August 29, 2005 regular meeting of the St. Joseph Township supporting the vacation ofthe portion of304th Street in front of the Bauerly property. Sincerely, ~ Ann Reischl Town Clerk # P.597 082905.min August 29, 2005 Regular Meeting Chairman Salzer called the meeting to order at 8 p.m. Symalla moved to approve the minutes of the August 8,2005 regular meeting. Salzer seconded the motion. Both Supervisors voted yes and the motion carried. Jeff Janssen took the Oath of Office for Supervisor to fill out the term of Greg Berg, who recently moved out of the St. Joseph Township. Mike TheIl & Bill Thomas - The Clerk signed the Letter of Compliance for William John Thomas and Geraldine A. Thomas to convey and warrant to Michael Then and Janell TheIl a parcel of property in section 7 of the St. Joseph Township. The original motion to authorize this action took place at the August 30, 2004 regular meeting. This parcel will be attached to a contiguous lot and the two lots will be considered as one lot. Motion by Janssen, seconded by Symalla, and carried unanimously to approve the payroll and Claims #4222 - 4227 and 4229 - 4235 to be paid by Checks #2712 - 2725 and 2727 - 2732 totaling $128,481.47. Claim # 4228 paid by Check #2726 was voided, as it was a duplicate. Motion by Janssen, seconded by Salzer, and carried unanimously to support vacating the portion of 304th Street just in front of the Bauerly propelty. Bechtold reported meeting with Norb Walz and Gene Lange regarding a needed easement for a tum-a-round on Waltz's property by Kraemer Lake. Bechtold was instructed to continue the project by getting the property surveyed, having legal documents drawn up, and negotiating price with Walz. Motion by Symalla, seconded by Janssen, and carried unanimously to authorize the Chairman and Clerk to sign the Road Maintenance Agreement with the City ofRockville depicting an agreement for maintenance on the following roads. All costs related to the performance of maintenance will be shared equally between the two jurisdictions: 83rd Avenue - from 263rd Street north to dead end (snow plow only) 263rd Street - between 82nd Avenue and 83rd Avenue (snow plow only) 260th Street - CR 139 West to CR 2 - City (seal coating, striping, and snow plowing) The decision was made to keep the meeting open. The notice had been posted to close the meeting at 9 p.m. to discuss pending litigation. The 57 items requested by Waite Park were discussed. Motion by Salzer, seconded by Symalla, and carried unanimously to adjourn at 10:45 p.m. PRESENT: Janssen, Symalla, Salzer, Reischl, Rassier, Kirby Dahl, Bechtold, Fredrickson, Eiynck, Stang~~,Mike T~~ll, Bill Thomas, and Alice Coudren I 'l -" /,/ )..) I' // , { ;!...,,<-__/~_{;c""c:. ,tl/Clerk ~__.... r / J J~ ;" -J~ Approved )( As.&e.ad/Printed _ As .^..m8Hded Chairman .- - -- RECeiVED AUG 0 8 2005 CITY OF ST. JOSEPH 1010 WEST ST. GERMAIN STREET SUITE 600 ST. CLOUD, MN 56301 500 IDS CENTER 80 SOUTH EIGHTH STREET MINNEAPOLIS, MN 55402-3796 320252-4414 Fax: 320 252-4482 612 632-3000 Fax: 612 632-4444 Reply to St. Cloud Robert J. Walter 320 202-5336 Robert. walter@gpmlaw.com August 5, 2005 MS JODI WYRENS CITY OF ST JOSEPH 25 NORTH COLLEGE AVENUE ST JOSEPH MN 56374 Re: Vacation of a Portion of 304th Street Our File No. 103616 Dear Ms. Wyrens: Thank you very much for meeting with us on Wednesday, August 3, 2005, to discuss Bauerly Brothers request to vacate a portion of 304th Street. As I have indicated to you, this office represents Bauerly Brothers in connection with this action. Our client would like to vacate the portion of 304th Street which lies south of Lot 1 Block 1, Bauerly Addition, and the adjacent metes and bounds description, owned by Bauerly's that is west of Lot 1 Block 1, Bauerly Addition, and east of the property owned by Amcon Block. As I indicated to you, 304th Street was platted as part of Lot 1, Block 1 Batzer Addition. As you can see from the attached copies of the plat, this platted road extends to the west of Lot 1 and south of the Bauerly property. This property is in St. Joseph Township. I understand that this property is subject to an orderly annexation agreement with the City of St. Joseph. At the time of platting, the Township of St. Joseph never formally accepted 304th Street as a town road. The Township has not maintained that portion of304th Street south of the Bauerly properties. This portion of the road has never been used as a public road. Bauerlys intend, by vacating of the road, to use the road as part of their facilities. GRAY, PLANT, MOOTY, MOOTY & BENNETT, P.A. ATTORNEYS AT LAW www.gpmlaw.com Ms. Jodi Wyrens August 5, 2005 Page 2 Since this property is subject to the orderly annexation agreement, we are asking the City of St. Joseph provide us with their approval to vacate this portion of 304th Street, south of the Bauerly property. I would appreciate it if you could present this matter to the City Council as a consent item. If there is any need for our appearance at the Council meeting, please let me know as soon as possible. Your attention to this matter is greatly appreciated. Sincerely, GRAY, PLANT, MOOTY, MOOTY & BENNETT, P.A. Rkcf) Uattzr Robert J. Walter RJW:pcg Enclosures cc: Alice Coudron (w/o enc) GP:1739519vi Steams County Land Management - Parcel ID Info Page 1 of 1 Parcel Information July 27, 2005 Taxpayer: BAUERL Y BROTHERS INC Parcel No: 31.20761.010 Tax Year: 2005 Parcel Identification Information Property Address: 8552 RIDGEWOOD RD ST JOSEPH, MN 56374 Mailing Address: BAUERL Y BROTHERS INC 4787 SHADOW WOOD DR NE SAUK RAPIDS, MN 56379 ~_ __A' An _ __~ AA~ __~A ~ 0.. _. ____ _W?_._. _y". __v ___ _AY _._ _____ _.W._' ___ ... ._... __ ._. _... ___ On ^ _.^.__ _._____ ___ .___ ___ ____ "._ ... .W.. ... ___ ____ ... ___ ._._ __.____ ___ ... ____ _._ _._ _... ..V _.VA .~.. _____. ... --- Police: Ambulance: First Response: Rescue: Fire: STEARNS CTY SHERIFF GOLD CROSS AMB ST JOSEPH PD/FD WAITE PARK FD ST JOSEPH FD Property Type: School District: Jurisdiction: Escrow Agent: REAL ESTATE ISD 0742 ST CLOUD ST JOSEPH TWP 742 N/A Property Owner I Taxpayer Detail Name Taxpayer Type Mailing Address BAUERL Y BROTHERS INC Y PRIMARY TAXPAYER 4787 SHADOW WOOD DR NE SAUK RAPIDS, MN 56379-9690 4787 SHADOW WOOD DR NE SAUK RAPIDS, MN 56379-9690 BAUERL Y BROTHERS INC Y CURRENT OWNER Legal Description Lot: Block: Plat Name: 00000 00000 N/A Section: Township: Range: Deeded Acres: 00011 00124 00029 6.19 Abbreviated Legal: Sect-11 Twp-124 Range-029 6.19 AC 6.19 A. W 223.35' OF SE4NE4 N OF 304TH ST @ Copyright 2005 - All Rights Reserved https://portal.co. steams.mn. us/propertymanagement/parcelinformation. aspx? _ mode=print... 7/27/2005 Steams County Land Management - Parcel ID Info Page 1 of 1 Parcel Information July 27, 2005 Taxpayer: BAUERLY BROTHERS INC Parcel No: 31.21159.400 Tax Year: 2005 Parcel Identification Information Property Address: N/A fol. ... j.,J ... ... en tD j.,J o o Mailing Address: BAUERLY BROTHERS INC 4787 SHADOW WOOD DR NE SAUK RAPIDS, MN 56379 ;;.._..... Police: Ambulance: First Response: Rescue: Fire: Property Type: School District: Jurisdiction: Escrow Agent: Property Owner I Taxpayer Detail Name Taxpayer Type PRIMARY TAXPAYER BAUERL Y BROTHERS INC Y BAUERL Y BROTHERS INC Y CURRENT OWNER Legal Description Lot: Block: Plat Name: 00001 00001 BAUERL Y ADDITION Section: Township: Range: Deeded Acres: Abbreviated Legal: Sect-11 Twp-124 Range-029 BAUERL Y ADDITION Lot-001 Block-001 @ Copyright 2005 - All Rights Reserved REAL ESTATE ISO 0742 ST CLOUD ST JOSEPH TWP 742 N/A Mailing Address 4787 SHADOW WOOD DR NE SAUK RAPIDS, MN 56379-9690 4787 SHADOW WOOD DR NE SAUK RAPIDS, MN 56379-9690 00011 00124 00029 o https:/ /porta1.co.steams.mn.us/propertymanagementJparcelinformation.aspx? _ mode=print... 7/27/2005 ~, i, S~IJ~lj f f ~ ~~l If! III 1 ~ ~'3 lid!SA j ~. ~~ III lJ,lhU J ! ~I :2; ~ J' ~h'I' t I" o ~ diJfifUlii t ~1 ~ ;: ~ li!~sl,lf:jl ; ~ ~ " .,3& 'h.11 1 . .... 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SCALE IN L OCA T I ON (2)--.:; NO l_SCAL 1',$ , ,,;,,, "I" \ :; 'G n___+___ , , I , , ... ~ / / .:".:" " .... ..... . .-;;:.'y..: SEC. II - TI2 SW COR. BLOCK ONE BATZER ADDI T ION .r CITY OF ST. JOSEPH NORTH CORRIDOR AND CSAH 2 REALIGNMENT PROFESSIONAL AND TECHNICAL SERVICES CONTRACT Project Identification: A-STJOE 0208.01 State Project Number (SP): 233-108-01 Federal Project Number: STPX7306-037 Date: This Contract is between the City of St. Joseph (City) and SRF Consulting Group, Inc., Address: One Carlson Parkway North, Suite 150, Plymouth, MN 55447 (Consultant). Recitals 1. Under Minnesota Statutes ~ 412.221, the City of St. Joseph is empowered to make such contracts as may be deemed necessary or desirable to make effective any power possessed by the council. 2. The City is in need of proposals to complete an alternate scoping process, state/federal environmental review, and official mapping for the proposed North Corridor and CSAH 2 Realignment.. 3. The Consultant represents that it is duly qualified and agrees to perform all services described in this contract to the satisfaction of the City. Contract Special Terms 1 Term of Contract: 1.1 Effective date: 1.2 Work Completion date: 1.3 Expiration date: 1.4 Survival terms: The date that all required signatures are obtained by the City. November 30, 2006 The date when all obligations have been approved. The following clauses survive the expiration or termination of this contract: 11. Governing Law, Jurisdiction, and Venue; 22. Audits and Inspections; 23. Government Data Practices and Intellectual Property; 24. Liability; 29. Publicity. and Endorsement; and 36. Data Disclosure. Exhibits [A] through [E] are attached and incorporated into this Contract. 1.5 Exhibits: 2 Scope of Work and Deliverables: 2.1 Exhibit A illustrates a generalized map of the corridor and its termini. 2.2 The services to be provided and work product created or supplied under this Contract by the Consultant are provided in Exhibit B. 2.3 The City's Engineer has the authority to update and adjust all project schedules when necessary at progress meetings within the terms of the Contract. 3 Items Provided and Completed by the City: 3.1 After authorizing the Consultant to begin work, the City will furnish any data or material in its possession relating to the project that may be of use to the Consultant in performing the work. 3.2 All such data furnished to the Consultant, will remain the property of the City and will be promptly returned upon the City's request or upon the expiration or termination of this contract. 3.3 The Consultant will analyze all such data furnished by the City. If the Consultant [rods any such data to be incorrect or incomplete, the Consultant will bring the facts to the attention of the City before proceeding with the part of the project affected. The City will investigate the matter, and if it finds that such data is incorrect or incomplete, it will promptly determine a method for furnishing corrected data. Delay in furnishing data will not be considered justification for an adjustment in compensation. 1 4 Consideration of Payment: 4.1 The Consultant will be paid on a Cost Plus Fixed Fee (profit) basis as follows: 1. Labor: 2. Overhead: 3. Fixed Fee: 4. Direct Expenses: 5. SubConsultant(s) Costs: Rani Engineering $106,841.00 $149,128.67 $ 38,395.45 $ 5,055.88 $ 14,985.00 Total Contract Amount: $314,406.00 Federal funding applies to this Contract, see the General Terms for applicable controls. 4.2 The overhead rate of 139.58% of direct Salary Costs will be used on a provisional basis determined by the MnDOT's Audit Section. 4.3 Allowable direct costs include project specific costs listed in Exhibit B. Any other direct costs not listed in Exhibit B must be approved, in writing, by the City's Authorized Agent prior to incurring costs. 4.4 See Exhibit B for Budget Details on the Consultant and its subconsultant(s). 4.5 The City's total obligation for all compensation and reimbursements to the Consultant will not exceed $314,406.00. 5 Terms of Payment: 5.1 The Consultant will use the format set forth in Exhibit C when submitting Invoices. 5.2 The Consultant will submit the monthly progress report set forth in Exhibit D showing the progress of work in work hours according to the tasks listed in Article 2 Scope of Work. 6 Consultant's Authorized Agent and Project Team: 6.1 The Consultant's Authorized Agent will be: Name: David Montebello Title: Principal Address: One Carlson Parkway North, Suite 150, Minneapolis, MN 55447 Phone: (763) 475-0010 Responsibility: Project Manager If the Consultants Authorized Agent or Project Manager changes at any time during this Contract, the Consultant will be responsible to follow conditions laid out within Article 16 of the General Terms. 6.2 See Exhibit E for a full listing of key personnel as defined in Article 16 of the General Terms. 7 City's Authorized Agent and Project Manager: 7.1 The City's Authorized Agent will be: Name: Judy Weyrens Title: City Administrator Address: 25 College Avenue North, P.O. Box 668, St. Joseph, MN 56374-0668 Phone: (320) 363-7201 The City's Authorized Agent, or his/her successor, has the responsibility to monitor the Consultant's performance and the authority to accept the services provided under this contract. If the services are satisfactory, the City's Authorized Agent will certify acceptance on each invoice submitted for payment. 2 7.2 The City's Project Manager for this Contract will be: Name: Joe Bettendorf Title: City Engineer Address: 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 Phone: (320) 229-4300 The City's Project Manager, or his/her successor, has the responsibility to monitor the Consultant's performance and progress, the Project Manager will sign progress reports, review billing statements, make recommendations to the City's Authorized Agent for acceptance of the Consultant's goods or services, and make recommendations to the City's Authorized Agent for certification for payment of each Invoice submitted for payment. 8 Modification of the General Terms: None 9 Additional Provisions: None 3 General Terms Article 10 Term of Contract 10.1 This Contract will be effective upon the date set in the Special Terms and will remain in effect until the Expiration Date set in the Special Terms, or until all obligations set forth in this Contract have been fulfilled to the satisfaction of City, or until terminated under Article 31, whichever event occurs first. 10.2 For delays encountered that are beyond Consultant's control, and upon written request from Consultant, City's Authorized Agent may extend the Work Completion Date, as set forth in the Special Terms of this Contract. The length of such time extension will be determined by City's Authorized Agent and will not exceed the Expiration Date of Contract. 10.3 It will be Consultant's responsibility to notify City's Project Manager and City's Authorized Agent, in writing, if the project will not be completed as scheduled. City's Project Manager will have the authority to adjust the schedule, in writing, within the term of Contract. Article 11 Governing Law, Jurisdiction, and Venue 11.1 This Contract will be interpreted pursuant to Minnesota law. Any citation to federal or City law incorporates the language of that law into this Contract as if fully set forth herein. Venue for all legal proceedings arising out of this Contract, or its breach, will be in the applicable state or federal court with competent jurisdiction in Steams County, Minnesota. Article 12 Terms of General Terms 12.1 Any and all provisions of these General Terms will remain in force unless they are specifically modified, in writing, by the Special Terms of this Contract. 12.2 To the extent of any inconsistencies between the Special Terms and these General Terms, the Special Terms will control. Minnesota law supersedes any of the Special Terms or General Terms set forth in this Contract. Article 13 Terms of Payment 13.1 Subject to the provisions of the Special and General Terms, all services performed and/or goods satisfactorily supplied by Consultant pursuant to this Contract will be paid by City. Compensation will be in accordance with the Special Terms, Article 4 Consideration of Payment. 13.2 Ifit appears at any time that Consultant will exceed the Total Contract Amount stated in the Special Terms of this Contract, Consultant must notify City's Authorized Agent in writing in a timely manner. Consultant will not be compensated for work performed in excess of the Total Contract Amount without a written, and fully executed, amendment to this Contract. Any work performed beyond that which is provided for in this Contract without a prior written amendment signed by City, will be deemed voluntary and Consultant will not be entitled to compensation for the extra work. 13.3 If Consultant claims any instructions, latent conditions, or conditions exist that cause extra cost under this Contract, Consultant must make a written notice for any extra cost incurred within 10 days after such instruction or observance of conditions. Latent conditions are conditions not anticipated by the Special Terms of this Contract. Any claims made without a written notice will be refused and no claim will be valid unless so made. Any work performed under an amendment to this Contract that has not been properly approved and executed by the parties will be performed at Consultant's own risk. City's AuthorIZed Agent will have the sole authority to determine whether any claimed extra costs are reasonable under the circumstances and whether City will approve the extra costs. 13.4 City will not pay overtime rates for any overtime work or services performed by Consultant or a sub consultant unless City's Authorized Agent has specifically requested Consultant to do so in writing. When specifically authorized by City's Authorized Agent, overtime premium pay will be reimbursed as a direct cost for the overtime portion of the hourly rate and is not eligible for overhead costs or profit. 13.5 Reimbursement for travel and subsistence expenses actually and necessarily incurred by Consultant as a result of performance of this Contract will not exceed the amount defined in the Special Terms. Consultant will be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Minnesota Department of Transportation Travel Regulations". Consultant will not be reimbursed for travel and subsistence expenses incurred outside the City of St. Joseph unless it has received prior written approval from City for such out of City travel. The City of Plymouth will be considered the home base for determining whether travel is "out of City." 4 13.6 The final payment due Consultant will be based on actual acceptable costs as determined by an audit conducted by City. The audit will be conducted using the Cost Principles and Procedures set forth in the Federal Acquisition Regulations, 48 Code of Federal Regulations Section 31, or as modified by City policies and procedures. Based upon final audit, the final payment to Consultant may exceed the Total Contract Amount without amending this Contract. Article 14 Procedure for Payment 14.1 Payments will be made by City within 30 days of Consultant's presentation of invoices and progress reports for services performed and the acceptance of such services by City's Authorized Agent. 14.2 Invoices for payment must be submitted by Consultant monthly to City's Authorized Agent in the form prescribed by the City. Invoices must identify the cost for the services performed and/or goods delivered for the billing period and must satisfy the requirements listed below: 14.21 Each invoice must contain the following information: City of St. Joseph project number, state project number, federal project number, billing address if different from business address, and Consultant's original signature attesting that the invoiced services and costs are new and that no previous charge for those services and/or goods has been included in any prior invoice. 14.22 Direct nonsalary costs allocable to the work under this Contract, and defmed in the Special Terms of this Contract, must be itemized and supported with invoices or billing documents to show that such costs are properly allocable to the work. Direct nonsalary costs are any costs that are not the salaried costs directly related to the work of Consultant. Supporting documentation must be provided in a manner that corresponds to each direct cost. 14.23 The original of each invoice and progress report must be sent to City's Authorized Agent for review and payment. 14.24 Consultant must provide, upon request of City's Authorized Agent, the following supporting documentation: a. Direct salary costs of employees' time directly chargeable for the services performed under this Contract. Tins must include a payroll cost breakdown identifying the name of the employee, classification, actual rate of pay, hours worked, and total payment for each invoice period; and b. Signed time sheets or payroll cost breakdown for each employee listing dates and hours worked. Computer generated printouts oflabor costs for the project must contain the project number, each employee's name, hourly rate, regular and overtime hours, and the dollar amount charged to the project for each pay period. 14.3 If Consultant is authorized by City to use or uses any subconsultants, Consultant must include all the above supporting documentation in any subconsultant's contract, and Consultant must make timely payments to its subconsultants. 14.4 Consultant must require sub consultants' invoices to follow the same form and contain the same information as set forth in this Article 14. Article 15 Conditions of Payment 15.1 All services and/or goods provided by Consultant pursuant to this Contract must be performed to the satisfaction of City, and in accordance with the following: 15.11 Applicable federal, State and local laws, ordinances, rules, and regulations. 15.12 Applicable City standards, policies, and practices. 15.2 Consultant will not receive payment for work determined by City's Authorized Agent to be unsatisfactory, or performed in violation of federal, State, or local laws, ordinances, rules, or regulations. 15.3\1 / All services and/or goods covered by progress payments made by City will become the sole property of City. This provision must not be construed as relieving Consultant from sole responsibility for all material and work upon which payments have been made or the restoration of any damaged work or as waiving the right of City to require the fulfillment of all of the terms of this Contract. .' / 15.4 Nothing in this Contract must be construed in any way to operate to relieve Consultant from its obligation to complete the services and/or deliver any goods described in this Contract for a sum not to exceed that set forth in the Special Terms. Article 16 Consultant's Key Personnel 16.1 Consultant's key personnel specified by name and title in the Special Terms will be considered essential to the work being performed. 5 16.2 If, for any reason, substitution of a key person becomes necessary, Consultant must provide two weeks' advance written notification of the substitution to City's Authorized Agent. The written notification must include the proposed successor's name and a resume of his /her qualifications. City's Authorized Agent will have the right to reject the proposed successor based upon reasonable grounds. Article 17 Assignment 17.1 Consultant may neither assign nor transfer any rights or obligations under this Contract without authorization from City's Authorized Agent and a fully executed assignment agreement. The written authority will in no way relieve Consultant from the primary responsibility for performance of the services and/or delivery of the goods specified in this Contract. Article 18 Subcontracts 18.1 Consultant must require all subconsultant contracts to contain all appropriate terms and conditions of this Contract, including Articles 10, 11, 13, 14, 16, 18 through 34 and 36, as they apply to the sub Consultant. The use of sub consultants does not relieve Consultant from performing and delivering the work stated in this Contract. 18.2 City's Authorized Agent must review, and accept for compliance with the General and Special Terms of this Contract, all subconsultant contracts exceeding $10,000.00 prior to the execution of any such subconsultant contract. City's Authorized Agent has the authority to reject any sub consultant contract that does not comply with the General and Special Terms of this Contract. 18.3 A copy of any and all sub consultant contracts must be sent to City's Authorized Agent after execution of the subconsultant contract and prior to work starting under the subconsultant contract. Article 19 Amendments, Change Orders, Merger, and Waiver 19.1 Amendments to this Contract will be considered only for unforeseen work or services that were excluded in the Scope of Work of the Special Terms and that are considered essential to the work. Any written claim made by Consultant for extra work or costs under this Contract that has been approved by City's Authorized Agent must be evidenced by an amendment to this Contract. Amendments must be in writing and executed and approved by the same parties and officials who executed and approved the original Contract, or their successors in office. Consultant must notify City's Project Manager in writing if Consultant will be delayed in any way from completing the proj ect under this Contract. 19.2 The work to be done in connection with this Contract may be changed at the request of City, with the mutual concurrence of Consultant. Any change will be clearly and fully defined in writing, and approved by both parties. Change orders must be consistent with the basic purpose of this Contract and within the general Scope of Work identified in the Special Terms. Changes in the Total Contract Amount or Contract Expiration Date are not permitted in a change order. 19.3 This Contract, including all incorporated items, contains all negotiations and agreements between Consultant and City. No other understanding, whether written or oral, regarding this Contract, may be used to bind either party. 19.4 Failure of a party to enforce any provision of this Contract will not constitute, or be construed as, a waiver of such provision or of the right to enforce such provision. Article 20 Affirmative Action 20.1 For contracts in excess of $100,000.00, Consultant certifies that it is in compliance with Minnesota Statutes Section 363A.36. 20.2 Consultant certifies that it is an equal opportunity employer and complies with Title VI of the Civil Rights Act of 1964, and the President's Executive Order Number 11246 as amended by Executive Order Number 11375. Accordingly, 49 Code of Federal Regulations Section 21 through Appendix C and 23 Code of Federal Regulations Section Part 200 will be applicable. 20.3 If Consultant has more than 40 full-time employees within the City of St. Joseph on a single working day during the previous twelve months Consultant must comply with the following Affirmative Action requirements for disabled workers: 20.31 Consultant must not discriminate against any employee or applicant for employment because of physical or mental disability in regard to any position for which the employee or applicant for employment is qualified. Consultant agrees to take affirmative action to employ, advance in employment, and otherwise treat qualified disabled persons without discrimination based upon their physical or mental disability in all employment practices such as the following: Employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of payor other forms of compensation, and selection for training, including apprenticeship. 6 20.32 Consultant will comply with the rules and relevant orders of the Minnesota Department of Human Rights issued pursuant to file Minnesota Human Rights Act. 20.33 In the event of Consultant's noncompliance with the requirements of this clause, actions for noncompliance may be taken in accordance may be taken in accordance with Minnesota Statutes Section 363A.073, and file rules of relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota Human Rights Act. 20.34 Consultant will post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the commissioner of the Minnesota Department of Human Rights. Such notices must City Consultant 's obligation under the law to take affIrmative action to employ and advance in employment qualified disabled employees and applicants for employment, and the rights of applicants and employees. 20.35 Consultant must notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding, that Consultant is bound by file terms of Minnesota Statutes Section 363A.073, or the Minnesota Human Rights Act and is committed to take affirmative action to employ and advance in employment physically and mentally disabled persons. Article 21 Compliance with Licenses, Permits, and Other Regulations 21.1 Consultant must procure all licenses, permits, or other rights necessary to fulfill its obligations under this Contract in compliance with all applicable federal and City laws. Article 22 Audits and Inspections 22.1 The books, records, documents, and accounting procedures and practices of Consultant relevant to this Contract are subject to examination by the City, State of Minnesota, Minnesota Department of Transportation, and/or Legislative Auditors, as appropriate, for a minimum of six years from file end of the project. 22.2 Duly authorized representatives of City, State of Minnesota (and the Federal Highway Administration, if federal funds are involved) have the right to inspect the work of Consultant under this Contract, during regular working hours, whenever it is deemed necessary to do so. 22.3 Work Effort Audits: 22.31 City may conduct work effort audits for the various work tasks described in file Special Terms. Audits will be randomly selected for completed work tasks. Audits will include work effort reviews and effort level analysis to determine the reasonableness of the hours charged. 22.32 Consultant must maintain work effort progress reports showing work tasks, hours worked on the task by the various personnel assigned to this work, and work effort performed by subconsultants assigned to the tasks. The progress report must be in the format as described in the Special Terms of this Contract. Article 23 Government Data Practices and Intellectual Property 23.1 Government Data Practices. Consultant and City must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter13, as it applies to all data provided by City under this contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by Consultant under this contract. The civil remedies of Minnesota Statutes Section 13.08 apply to the release of file data referred to in first clause by either Consultant or the City. If Consultant receives a request to release the data referred to in this Clause, Consultant must immediately notify City. City will give Consultant instructions concerning the release of the data to the requesting party before the data is released. 23.2 Intellectual Property Rights. 23.21 Intellectual Property Rights of City. City owns all rights, title, and interest in all of the intellectual property rights, including copyrights, patel,1ts, trade secrets, trademarks, and service marks in the Works and Documents created and paid for under this contract. Works means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by Consultant, its employees, agents, and subconsultants, either individually or jointly with others in the performance of this contract. Works includes "Documents." Documents are the originals of any databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by Consultant, its employees, agents, or sub consultants, in the performance of this contract. The Documents will be the exclusive property of City and all such Documents must be immediately retained to City by Consultant upon completion or cancellation of this contract. To the extant 7 possible, those Works eligible for copyright protection under the United States Copyright Act will be deemed to be "works made for hire." Consultant assigns all right, title, and interest it may have in the Works and the. Documents to City. Consultant must, at the request of City, execute all papers and perform all other acts necessary to transfer or record City's ownership interest in the Works and Documents. 23.22 Intellectual Property of Consultant. Consultant retains tire and interest in all of its standard details, plans, specifications, and engineering computation documents, ("Previously Created Works and Documents") whether in written or electronic form, which have been incorporated into the Works and Documents, but which were developed by Consultant independent of this contract. Consultant issues to City a royalty-free, nonexclusive, and irrevocable license to use the Previously Created Works and Documents. 23.23 Notification. Whenever Consultant reasonably believes it, or its employees or subconsultants, has made an invention, improvement, or discovery (whether or not patentable) in the performance of this contract, and has or actually or constructively reduced it to practice Consultant will immediately give City's Authorized Representative written notice thereof, and must promptly furnish the Authorized Representative with complete information and/or disclosure thereon. 23.24 Representation. Consultant must perform all acts, and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of City, and that neither Consultant nor its employees, agents, or subconsultants retain any interest in and to the Works and Documents. Consultant represents and warrants that the Works and Documents do not and will not infringe upon any intellectual property rights of other persons or entities. Consultant will indemnify; defend, and hold harmless City, at Consultant's expense, from any action or claim brought against City to the extent that it is based on a claim that all or part of the Works or Documents infringe upon the intellectual property rights of others. Consultant will be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages, including but not limited to, attorney fees. If such a claim or action arises, or in Consultant's or City's opinion is likely to arise, Consultant must, at City's discretion, either procure for City the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing Works or Documents as necessary and appropriate to obviate the infringement claim. This remedy of City will be in addition to and not exclusive of other remedies provided by law. 23.25 City's Reuse of Works and Documents. If the Works and Documents created and paid for under this contract are engineering plans and specifications requiring the certification of a licensed professional engineer, City acknowledges that such plans and specifications have been created solely for the specific project covered by this contract and may not be suitable for reuse on other projects. Government Data Practices. The Minnesota Government Data Practices Act, Minnesota Statutes Chapter13, applies to this contract and all work performed under it. The act provides, inter alia, disclosure and non-disclosure requirements for all data provided to or by the City and civil remedies for failure to comply with the act. 23.3 The originals of reports, drawings, work sheets, plans, field notes, computations, and other project data must be relinquished to City: 23.31 Upon written notice of completion or termination of this Contract, or 23.32 Upon written notification by City, or 23.33 Upon final payment by City to Consultant for this Contract. Article 24 Liability 24.1 Consultant must indemnify, save, and hold City, its agents, and employees harmless from any and all claims or causes of action, including attorney's fees incurred by City, arising from a negligent or otherwise wrongful act, or omission in the performance of this Contract by Consultant or Consultant's agents or employees. This clause will not be construed to bar any legal remedies Consultant may have for City's failure to fulfill its obligations pursuant to this Contract. Article 25 Workers' Compensation 25.1 Any and all employees of Consultant, including its sub consultants, or other persons while engaged in the performance of any work or services required by Consultant under this Contract, will not be considered employees of City. Any and all claims that may arise under the Workers' Compensation Act of Minnesota on behalf of said employees, or other persons while so engaged, and any and all claims made by any third party as a consequence of any act or omission on the part of Consultant's employees, or other person while so engaged on any of the work or services to be rendered, will in no way be the obligation or responsibility of City. Pursuant to Minnesota Statutes Section 176.182, acceptable evidence of compliance with Workers' Compensation insurance coverage requirements must be presented to City before City may enter into a contract with Consultant. 8 Article 26 Insurance 26.1 A certificate of insurance for each type of insurance required under this Contract must be filed with City's Authorized Agent within 30 days of execution of this Contract and prior to commencement of any work under this Contract. Each policy must contain a 30 day notice of cancellation, nonrenewal, or material change to all named and additional insured. 26.2 Consultant must maintain and furnish satisfactory evidence of the following insurance policies: 26.21 Loss by any means, of all data furnished to Consultant by City, and for partially completed data for which City has made payment. 26.22 Workers' Compensation Insurance: Consultant will provide Workers' Compensation insurance for all Consultant employees and, in case any work is subcontracted, Consultant will require the sub consultant to provide Workers' Compensation insurance in accordance with the statutory requirements of City of St. Joseph, including Coverage B, Employer's Liability, at limits not less than $100,000.00 bodily injury by disease per employee; $500,000.00 bodily injury by disease aggregate; and $100,000.00 bodily injury by accident. Evidence of subconsultant's insurance must be filed with Consultant. 26.23 Commercial General Liability: Consultant will maintain insurance protecting Consultant from claims for damages for bodily injury, including sickness or disease, death, and for care and loss of services as well as from claims for property damage including loss of use which may arise from operations under this Contract whether such operations be by Consultant or by a sub consultant or by anyone directly or indirectly employed under this Contract. Unless otherwise specified within this Contract, Consultant's insurance minimum amounts will be as follows: $1,000,000.00 - per occurrence $2,000,000.00 - annual aggregate In addition, the following coverages should be included: Bodily Injury and Property Damage Products and Completed Operations Liability Blanket Contractual Liability Name City as an Additional Insured 26.24 Commercial Automobile Liability: Consultant will maintain insurance protecting Consultant from claims for damages for bodily injury, including sickness or disease, death, and for care and loss of services, as well as from claims for property damage including loss of use which may arise from operations under this Contract whether such operations were by Consultant or by sub consultant or by anyone directly or indirectly employed under this Contract. Unless otherwise specified within this Contract, Consultant insurance minimum amounts will be as follows: $1,000,000.00 - per occurrence Combined Single limit for Bodily Injury and Property Damage. In addition, the following coverages should be included: Owned, Hired, and Non-owned Name City as an Additional Insured 26.25 Professional/Technical, Errors and Omissions, and/or Miscellaneous Liability Insurance: Unless otherwise specified within this Contract, Consultant insurance minimum amounts will be as follows: $1,000,000.00 - per claim $2,000,000.00 - annual aggregate On request, Consultant must submit a financial statement signed by a Certified Public Accountant which provides evidence that Consultant has adequate assets to cover any deductible which applies to this policy. This policy will provide coverage for all claims Consultant will become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Consultant's professional services required under this Contract. 26.26 For work on railroad property, Consultant must obtain Railroad Protective Liability Insurance in accordance with Mn/DOT Specification 1708.2 (2000 Edition) or may subsequent changes or modifications to this specification. 26.3 Consultant must: 26.31 Include legal defense fees in addition to its liability policy limits, with the exception of 26.25 above; and 26.32 Obtain insurance policies from an insurance company having an "AM BEST" rating of A VI or better. 9 26.4 City reserves the right to immediately rescind this Contract if Consultant is not in compliance with the insurance requirements and retains all rights to pursue any legal remedies against Consultant. All insurance policies must be open to inspection by City, and copies of policies must be submitted to City's Authorized Agent upon written request. Article 27 Deliverable Standards 27.1 City will have the authority to disapprove or reject services and/or goods that are defective. Consultant will be responsible for the accuracy of its work under this Contract and must make immediate, necessary revisions, repairs, or corrections without compensation resulting from errors and omissions on the part of Consultant. Services and/or goods delivered under this Contract must be in accordance with applicable federal or state standards and/or specifications and must be of a quality that is satisfactory to City. Acceptance of the services and/or goods by City will not be considered a waiver of any provision of this Contract and will not relieve Consultant of the responsibility for subsequent correction of any such errors or omissions and the clarification of any ambiguities. In the event revisions, repairs, or corrections to the deliverables must be made, Consultant must invoice City for any employee's time necessary to revise, repair, or correct errors or omissions at a rate of zero dollars per hour for the number of hours necessary to perform the work. 27.2 The services and/or goods provided to City by Consultant must be of such quality that they are suitable for their intended purpose which meets the design requirements provided for in the Special Terms. 27.3 Time is of the essence with respect to this Contract. In the event Consultant fails to perform its duties by the time fixed for the completion of the work, City may elect to immediately terminate this Contract. 27.4 Neither party will be held responsible for delay or failure to perform when such delay or failure is due to any of the following, unless the act or occurrence could have been reasonably foreseen and reasonable action could have been taken to prevent the delay or failure: fire, flood, epidemic, strikes, wars, acts of God, unusually severe weather, or delays or defaults caused by public carriers, provided the defaulting party gives written notice as soon as possible to the other party of its inability to perform. 27.5 Deliverables must be provided in both hard copy and electronic format as directed by the City. Article 28 Printing, Paper Stock, and Ink Requirements 28.1 If this Contract results in reports or documents paid for by City, Consultant must comply with Minnesota Statutes Sections 16B.121 and 16B. 122, for the purchase of printing, paper stock, and printing ink. Article 29 Publicity and Endorsements 29.1 Any publicity given to the program, publications, or services provided resulting from this Contract, including, but not limited to, notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for Consultant or its employees individually or jointly with others, or any subconsultants must identify City as the sponsoring agency and must not be released without prior approval by the City, unless such release is a specific part of an approved work plan included in this Contract. 29.2 Consultant must not claim that City endorses its products or services. Article 30 Officials not to Benefit 30.1 Without prior written consent of City, Consultant must not employ any professional or technical personnel to provide services under this agreement who are or have been at any time during the time period of this Contract in the employ of City, except retired City employees, without written consent from City. 30.2 Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Contract, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee working for Consultant, any fee, commissions, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award of making of this Contract. Article 31 Termination 31.1 This Contract may be immediately terminated by City, at any time, with or without cause, upon written notice to Consultant. In the event of such termination Consultant will be entitled to payment, determined on a pro rata basis, for services and/or goods satisfactorily performed or delivered. 10 31.2 In the event City cannot or does not obtain Federal appropriated funds, or funding cannot be continued at a level sufficient to allow for the purchasing of the services and/or goods contained herein, this Contract may be immediately terminated, at City's option, by written notice oftermination delivered in person, by mail, or facsimile to Consultant at the address specified in this Contract. City will not be obligated to pay for any services and/or goods provided by Consultant after such notice of termination. Article 32 Errors and Omissions 32.1 Consultant will be responsible for the accuracy of the work and must promptly make necessary revisions or corrections resulting from Consultant's errors, omissions, or negligent acts without additional compensation. Acceptance of the work by City will not relieve Consultant of the responsibility for subsequent correction of any errors or omissions or for clarification of any ambiguities. It is understood by the parties that City will rely on the professional performance and ability of Consultant. Any examination by the City, State, or the Federal Highway Administration, or any acceptance or use of the work product of Consultant, will not be considered to be a full and comprehensive examination and will not be considered an approval of the work product of Consultant which would relieve Consultant from any liability or expense that could be connected with Consultant's sole responsibility for the propriety and integrity of the professional work to be accomplished by Consultant pursuant to this Contract. 32.2 If errors, omissions, or negligent acts are made by Consultant in any phase of the work, the correction of which may require additional field or office work, Consultant will be promptly notified by City and will be required to perform such additional work as may be necessary to correct these errors, omissions, or negligent acts without undue delay and without additional cost to City. If Consultant is aware of any errors, omissions, or negligent acts made in any phase of the work, the corrections of which may require any additional field or office work, Consultant must promptly perform such additional work as may be necessary to correct these errors, omissions, or negligent acts without undue delay and without additional cost to City. 32.3 Consultant will be responsible for any damages incurred as a result of its errors, omissions, or negligent acts and for any loss or cost to repair or remedy Consultant's errors, omissions or negligent acts. Acceptance of the work by City will not relieve Consultant of the responsibility for subsequent correction of any such errors, omissions, or negligent acts, or of liability for loss or damage resulting therefrom. 32.4 Consultant must respond to City's notice of any errors or omissions within 24 hours and give immediate attention to these corrections to minimize any delays to City. Notification will be by telephone, followed by Certified Mail. Consultant may be required to make a field review of the project site, as defined in the Special Terms, if directed by City's Authorized Agent and Consultant may be required to send personnel to the appropriate City district office as part of correcting any errors or omissions. Article 33 Quality Assurance and Quality Control 33.1 Prior to approval and execution of this Contract, Consultant must have a Quality Assurance and Quality Control (QA/Qc) Program. During the term of this Contract, Consultant must adhere to Consultant's QA/QC Plan, which was prepared by Consultant and accepted by City's Authorized Agent, for this Contract. Consultant's QAlQC Plan is incorporated into this Contract by reference. With each deliverable submitted to City pursuant to this Contract, Consultant must certify in writing to City's Authorized Agent that there was compliance with the QA/QC Plan. City may cancel this Contract for Consultant's failure to follow the QAlQC Plan for this Contract. Article 34 Disputes 34.1 City's Authorized Agent will be the initial interpreter of the requirements of this Contract and will judge the acceptability of the work hereunder. Claims, disputes, and other matters relating to the acceptability of the work will be referred in writing to City's Authorized Agent, with a request for a formal decision to be rendered in writing within a reasonable time. Written notice of each such claim, dispute, or other matter must be delivered by Consultant to City's Authorized Agent within 15 working days of the occurrence of the event giving rise to the claim, dispute, or other matter. Written supporting data must be submitted to City's Authorized Agent within 45 days of each such occurrence, unless City's Authorized Agent allows an additional period of time to ascertain more accurate data. The rendering of a decision by City's Authorized Agent will be a condition precedent to Consultant's exercise of such rights and remedies as it may have under this Contract or at law in respect to any claim, dispute, or other matter. 34.2 Consultant agrees to pay the City reasonable attorney's fees, to be fixed by the Court, in the event that suit or action is brought to enforce the terms of this Agreement. 11 Article 35 Federal Clauses If Federal Funds are involved with this Contract, the following additional conditions apply: 35.1 Federal reimbursement will be limited to the Federal share of costs which are allowable under the Federal cost principles contained in the Federal Acquisition Regulation, Contract Cost Principles and Procedures, 48 Code of Federal Regulations Section 31. 35.2 Consultant warrants and represents that City and the Federal Highway Administration will have a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use for federal, City, or local government purposes, any patentable subject matter or copyrightable materials developed, or any rights of copyright to which City has purchased ownership, under this Contract. When applicable, the patent rights provisions of 48 Code of Federal Regulations Section 27 will apply to this Contract regarding rights to inventions. Such provisions are incorporated by reference and must be incorporated in all subcontracts by reference. 35.3 Federal-Aid Contracts: Consultant acknowledges that by signing this Contract, it certifies to the best of its knowledge and belief: 35.31 That no Federal appropriated funds have been paid or will be paid, by or on behalf of Consultant, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract or the making, extension, continuation, renewal, amendment, or modification of any Federal grant, loan, or cooperative agreement. 35.32 That if any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, Consultant must complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 35.33 That this certification is a material representation of fact upon which reliance was placed when tiffs transaction was made or entered. Submission of this certification is a prerequisite for malting or entering into this transaction imposed by 31 United States Code Section 1352. Any person who fails to file the required certification will be subject to a civil penalty. 35.34 That it must require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000.00 and that all such subconsultants must certify and disclose accordingly. 35.4 Consultant must comply with all applicable standards, orders, or requirements issued under Section 306 of the Clean Air Act, 42 United States Code Section 7606; Section 508 of the Clear Water Act, 33 United States Code Section 1368; Executive Order Number 1 1738, and all applicable regulations promulgated by the United States Environmental Protection Agency. Article 36 Data Disclosure 36.1 Consultant consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number to federal and City tax agencies and City personnel involved in the payment of City obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring Consultant to file City tax returns and pay delinquent state tax liabilities, if any. Minnesota Statutes Section 270.66. 12 Effective as of the day and year first written above. CITY: ATTEST CITY OF ST. JOSEPH By By Judy Weyrens City Administrator Richard Carlbom Mayor CONSULTANT: SRF CONSULTING GROUP, INe. By Randall F. Geerdes, P.E. President STATE OF MINNESOTA) )ss COUNTY OF STEARNS) On this _ day of , 2005, before me, a notary public within and for said County, personally appeared Richard Carlbom and Judy Weyrens, to me personally known, who, being each by me duly sworn did say that they are respectively the Mayor and the City Administrator of the City of St. Joseph, Minnesota, the municipal corporation named in the foregoing instrument, that said instrument was signed on behalf of said municipal corporation by authority of its City Council and said Mayor and City Administrator acknowledged said instrument to be the free act and deed of said corporation. Notary Public STATE OF MINNESOTA) )ss COUNTY OF HENNEPIN ) On this _ day of , 2005, before me, a notary public within and for said County, personally appeared, , , on behalf of SRF Consulting Group, Inc., the Consultant named in the foregoing instrument, and that said instrument was signed on behalf of said company by authority of its Board of Governors and said President acknowledged said instrument to be the free act and deed of said corporation. Notary Public 13 SEH MEMORANDUM TO: Judy Weyrens, St. Joseph City Administrator FROM: Tracy L. Ekola, P.E., City Engineer DATE: October 3, 2005 RE: 2006 Street Improvements SEH No. STJOE0603.00 14 The purpose of this memorandum is to provide response to questions regarding the proposed 2006 Street Improvement project. Many of the questions raised at the public hearing held on September 21,2005, were answered during the hearing (and recorded per the meeting minutes). This memorandum addresses questions or issues that needed further clarification or were raised by Council members after reviewing the meeting minutes. Please let me know if you or the council has additional questions. The City is sending out revised proposed assessment worksheets to the residents listed below: Leo & Dorothy Sadlo the correct abutting footage (short side) should be 112.9 instead of 119.7 Robert Gamadas should be 3 sanitary sewer units instead of 1.8 What is the existing and proposed width for rt Avenue SEt The existing width of 1 st Avenue SE varies from Baker Street E. to Minnesota Street E. The width of 1 st Avenue is 36' (measured from back of curb to back of curb) near Kennedy School and then narrows to 34' at mid-block (between Baker and Able Street). The width varies between 34' to 35' from Able to the alley (i.e. the east-west alley located north of Able). The width is approximately 36' from the alley to Minnesota Street. The width of 1st Avenue NE (north ofE. Minnesota Street) is 35' to 36' (measured from the edge of bituminous to the edge of bituminous since there is no existing curb). The proposed width for 1 st Avenue SE and 1 st Avenue NE is 36' from back of curb to back of curb for the 2006 Street Improvement project area. We do not expect potential problems related to these minor width adjustments. A consistent width is preferred for both construction and maintenance purposes. Do the alleys need to be improved? Should dead end alleys be improved? Whenever the City plans a street improvement project, abutting alleys are also considered. Based on the feasibility study and public comments, the Council either orders the improvements or decides not to include the alley(s) with the proposed improvement project. This same process was used for the 2002 Street Improvements and the residents did not want the alleys improved so the Council did not order the alley improvements. In general, dead end alleys that do not provide front access are not improved. However, this is not always the case if the alley is used for garbage collection. It is up to the Council's discretion to include alley improvements with the proposed project. If the Council decides not to improve the alleys, property owners can still petition to have their alley improved if they can get 100% participation from properties abutting the proposed alley improvement. Short Elliott Hendrickson Inc., 1200 25th Avenue South. P.O. Box 1717. St. Cloud. MN 56302-1717 SEH is an equal opportunity employer I www.sehlnc.comI320.229.4300 I 800.572.0617 I 320.229.4301 fax 2006 Street Improvements October 3, 2005 Page 2 Consider revising current policy for calculating abutting footage for alleys. Current policy uses the full abutting footage for alley assessments, but calculates street assessable footage as all of the short side and half of the long side. Property owners who live on lots with 2 abutting alleys and one abutting street frontage pay for full abutting footage on 3 sides of their property. Council may want to consider amending this policy to providing relief to a property with street or alley assessments on more than 2 sides (i.e. Lots with an abutting street footage and 2 abutting alleys would pay the full frontage on the street and short side alley, but only half of the abutting footage on the long side alley. Lots with alley on 2 sides but no abutting street would pay the full abutting footage for both alleys. If alley improvements are not ordered with the 2006 Street Improvement Project, this policy issue will not affect this project. Does curb and gutter need to be replaced? During the design, we will review which curb may be saved. However, until we have detailed survey information and start the design process, we are not able to guarantee that we can save existing curb and gutter. Once we have determined where curb and gutter can be saved without compromising street drainage, we can make adjustments as needed to the assessment worksheets. We don't expect a significant change in cost since there are only a few areas on the project with curb and gutter that is in relatively good condition. Only those properties where curb was not replaced would be impacted by the changes due to saving existing curb. In general, most of the curb and gutter does need to be replaced due to its' condition. Some streets in the project area do not have existing concrete curb and gutter. Other areas have old concrete curb but no actual gutter and have compromised drainage conditions. Some areas have relatively new curb and gutter (i.e. north side of Able Street E. and parts of 1 sl Avenue SE from Baker Street to Able Street). However, the watermain is also located on the north side of Able Street E. Replacement of the watermain will require removal/replacement ofthe curb and gutter on the north side of Able Street where some of the curb and gutter is only 15 years old. How will the project affect the 4th of July Celebration? Can construction be held offuntil after the 4th? Due to the length of time required to complete the project, we cannot wait until after July 4th to start the project. As part of the construction specifications, we can direct the contractor that no work shall occur on Minnesota Street or disturb Minnesota Street until after July 5, 2006. Traffic control would be set up to close off 1 sl Avenue, 2nd Avenue and 3rd Avenue for through traffic. We can provide the ability to allow parking on these streets during the celebration; however, it is to be expected that the surface would be gravel at that time. It would also be typical to require the contractor to shut down by Noon on the Friday (June 30) prior to the celebration with all roads travelable. The contractor would then resume construction on July 5th. Can the City provide 24-hour access to Quality Care Services, Inc.? Quality Care Services is a home for persons with disabilities and is located on the comer of 3rd Avenue SE and Baker Street E. Access on Baker Street will not be affected for this project. 3rd Avenue will have temporary closures due to underground utility replacements. Provisions can be included in the specifications to notify the Engineer and Quality Care Services when access on 3rd Avenue will be compromised or closed. During design we will meet with Quality Care representatives to identify and coordinate access concerns. 2006 Street Improvements October 3, 2005 Page 3 Consider the Sanitary Sewer Alternate instead of replacing all sanitary sewer in the project area. The Sanitary Sewer Alternate provided in the feasibility report is a viable option and is what was proposed as part of the 2002 Street Improvement Project. Two alternatives (1.full replacement and 2.repair only) were provided to the Council since there is more risk with the Sanitary Sewer Alternate (i.e. potential for increased future maintenance and repairs). Consider providing relief to the residents on pt Avenue SE since buses use this route daily. A previous reconstruction project (2nd Avenue NW) was assessed at 50% (instead of 60%) to allow for relief to abutting properties since the street was an established and well-used trunk route. The amount of traffic and wear expected from the increased school bus traffic may not be comparable to the 2nd Avenue NW project. Also, with the potential relocation of Kennedy School, this issue could become obsolete. Further consideration of this could be discussed at the Council meeting. Please let me know if you would like additional information regading this issue. Is it necessary to do this project in 2006? Could it be delayed afew years? Since this is the last area of St. Joseph with significant lengths of cast iron watermain, we strongly recommended completing this improvement in 2006 to coincide with the start of the water system chlorination. Chlorination of the water system is scheduled to begin in Spring 2006. As noted at the public hearing, this project has already been delayed/pushed back. We believe construction costs will continue to rise and delaying the project will likely result in increased costs. Current Driveway Reimbursement Policy It is the City's policy to reimburse property owners who complete their driveway restoration privately rather than as part ofthe public improvement project. This policy applies if the resident is replacing their entire driveway and wants to complete it as one project rather than doing a portion of the work privately and having the City restore the portion disturbed by the public improvements. The reimbursement policy is as follows: · Property owner notifies City that he/she wants to do the entire driveway privately. · Property owner reconstructs driveway. · City pays property owner the amount that City would have paid the contractor for replacing the structural portion of the driveway, to the extent this work was included in the plans. For example, if we show that a bituminous driveway will be removed and replace to the property line, we would reimburse the property owner for the cost of the gravel base and bituminous surfacing that would have been constructed to restore the driveway to the property line. · Payment bv the City would only be made if the property owner can present a receipt showing: that the work has been completed and paid for. Note: The City only reimburses the property owner for the structural materials placed to return the driveway to its original condition. For a gravel driveway, the city installs only gravel. For a bituminous driveway, the City installs the gravel base and pays for bituminous surfacing. For a concrete driveway, the City pays for concrete. Payment is for these items only. The City does not pay for subgrade work, topsoil, sodding, or other related items of work as this work will be done by the contractor. The City does not pay for the cost for the driveway to be upgraded to a different surface type (i.e. concrete when the existing driveway was bituminous.) Also, the City does not pay for any costs incurred by the property owner because of timing issues. For example, if the contractor's operations cause delays which affect the property owner's price, there is no reimbursement for this. C: Dick Taufen, City of St. Joseph Joe Bettendorf, SEH 2006 Street Improvements October 3, 2005 Page 4 Tom Jovanovich, &\ikowski Hansmeier x:lslstjoeI060300Icorr\m-jweyrens lOO30S.doc I Attachment: Yes or No REQUEST FOR COUNCIL ACTION Administrator Reports DATE: October 6, 2005 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM District 742 Agreement PREVIOUS ACTION On September 15, 2005 the City Council received a proposed agreement between the City of S1. Joseph and District 742. The agreement provided for a City contribution of $ 224,000 for the land acquisition/general construction of a new K-8 School. In exchange the City would receive benefits to include use of the facility. Representatives from the School District were present and discussed using the school as a community center or focal point for activity. It was the general consensus that other benefits to the City should be considered. The School District has scheduled a public input meeting for October 10 at Kennedy School. The purpose of this input session is to receive input on how to make the school a part of the community and what are residents looking for. At the same, the Council referred this matter to the Park Board for consideration. The $ 224,000 would potentially be contributed through Park Dedication Fees. The Park Board has heard this matter and they are agreeable to contributing to the $224,000 and amount equal to what the dedication for that property would be. In calculating the potential revenue it appears as though a shortfall of approximately $ 88,000 exists. RECOMMENDED COUNCIL ACTION FISCAL IMP ACT COMMENTS/RECOMMENDATIONS Direction from the Council is needed as to whether a decision on this matter should be tabled until after the input session on October 10? Is the City willing to use other funds for the deficit? Do you want to negotiate down with the school to an amount equal to the potential revenue? I Attachment: Yes or No REQUEST FOR COUNCIL ACTION Administrator Reports Field Street Study - Cultural Resource Contract DATE: October 6, 2005 ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Field Street Study - Cultural Resource Contract PREVIOUS ACTION RECOMMENDED COUNCIL ACTION Authorize the Mayor and Administrator to execute a contract for services between Mndot Cultural Resource and the City of St. Joseph to complete an archeological and cultural impact study of the proposed Field Street corridor. Further the motion should authorize the City Administrator to execute amendments to the contract upon review by the City Engineer. FISCAL IMPACT COMMENTS/RECOMMENDA TIONS As part ofthe Federal/State funding process, a cultural evaluation is required. If the study is completed through Mndot, we can participate in a grant which will pay 80% of the costs. Kristen from Cultural Resource will be forwarding the scope of work and budget on Thursday am. It is important to begin this study now, before the soils freeze and to keep the process moving. During the study process it may be determined that additional work is needed. MnDot is requesting that the authorization include a provision allowing the Administrator to execute an amendment to the contract as the work is being completed. Resolution 2005-25 Resolution accepting agreement for a historical and cultural evaluation WHEREAS, the City of S1. Joseph is studying the alignment for Field Street; and WHEREAS, a historical and cultural evaluation is needed as part of the environmental assessment process; and WHEREAS, the Minnesota Department of Transportation has proposed Agreement Work Order NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of S1. Joseph that it should and hereby does accept said agreement and authorizes Administration to execute said agreement; and BE IT FURTHER RESOLVED, the City Council authorizes the Administrator to execute amendments to the contract upon review and recommendation of the City Engineer. Adopted by the Council this day of October 2005. Richard Carlbom, Mayor ATTEST Judy Weyrens, Administrator 19 September 2005 REcenlEr)\ "'"-'Ik,.,-< SfP 2 0 2005 CITY OF ST. JOSEPH Dear Ms. Weyrens, I'm writing to you once again about the proposed road. My last letter spoke of saving the "green space" in St. Joseph for future generations. And, although 1 think that that is still very important when considering what will otherwise be lost forever, 1 want to bring forward another more important reason to not go ahead with this road at this time. I am a recreational runner and my "loop" takes me out to the freeway on Minnesota Street/c.R. 2 and back. I have run this loop nearly every day all summer and at different times of the day but usually close to morning rush hour. What has become very evident to me is that the number one priority of the city should be the construction of a road to funnel traffic directly from C.R. 2 to Hwy. 75 and vice versa on the west end of town. Most of the traffic coming into town is taking the road past the EIPaso to either get to or from 75 and 2. You don't have to be rocket scientist to figure this out. Just spend a little time on the comer of Minnesota Street by JR's (or even Minn. St. and College Ave. where the vehicles might turn instead to be able to use the light to get onto 75). Why are we even talking about Field Street when this is what we really need first? Just ask the residents on West Minnesota Street and they will tell you that we've needed this for years!! Why is this the next project? We can't possibly know what other road is really needed until this link is done-despite what the computer models say! 1 understand that since this would be a county road, it will take federal funds and that these funds could take up to five years to be forthcoming. They should have been applied for years ago, and if not, then they should be applied for now without delay. You will do nothing to alleviate the traffic problems on Minnesota Street by building Field Street first. I have seen businesses and schools redo their sidewalk layout to take into account where the path has been worn in the lawn-that's where the foot traffic was showing the need for concrete. So use common: sense and build the road where the "path" is worn-between 2 and 75-and then look for the path in the south. You may be surprised to see where real people want their roads, not computer models or commercial developers. As for the traffic problems that will supposedly be coming in the southern part of town due to development, 1 beg to differ with the Field Street solution. Twenty years ago I lived in the apartments on C.R. 121 and the fastest route to get to Waite Park/St. Cloud was to drive south and come in by Fleet Farm or connect up with Hwy. 23 if I wanted to get on 1-94. It was the preferred route then and will still be the preferred route in the future because it's closer. Why backtrack to the 1-94/2 interchange when you can cut some miles going the other way. Has anyone thought of this? Has anyone asked the existing residents on the south part of town or c.R. 121 how they prefer to go? Improve that connection to St. Cloud first if you feel you have to do something about the impending south end traffic problem. As for Field Street being a collector road so residents can get on 75 7 to 10 seconds faster, I think: a big mistake will be made if it goes as curreptly planned. First of all, you need to drive Hwy. 75 during rush hour and then imagine all the additional traffic that Field Street is going to funnel onto that highway. Can you see a nightmare in the making? I do. Then what? Do we make 75 into a 3-lane highway each way? A freeway with entrance and exit ramps? And in the process of all this, we have just killed our downtown. So there is planned commercial development on the east and west ends of this lovely collector road, what about preserving what we have? Not only will the businesses on Minnesota Street suffer, the businesses on 75 will also suffer because they will be by-passed by this collector road. Your planners keep talking about how "beautiful" they can make this road. No amount of beautification can change the fact that you are destroying green space-a refuge for people, plants and animals-and not just on 8t. Ben's property. And please stop touting Killian Blvd. as a model. Have you really looked at the traffic, noise, and pollution on that road-the speed of the vehicles alone makes it unsafe to cross in many parts. We all know that with a posted speed of 40 miles an hour, the vehicles will be driving up to 45 and even 50 miles an hour on Field Street. And, oh by way, most ofField Street will have no mature shade trees like Killian to hide its scar for many years to come. As a citizen, I am concerned not only about this but also about the polluting of the aquifer that lies beneath it. I don't own property along the proposed road but I do get my drinking water from this aquifer. This road has a lot more hidden costs than I think the residents of St. Joseph-current and future-should have to bear. Respectfully yours, v()7 bYlA~CIA- '-fJ1. ftJM() Monica M. Cofell - () . Po. ,3 CJ'f- (blp Sr,)Cl;cfA, IJllJ S1.r.31-'! .. ... Sisters,ohhe . Order of Salnt5enedlcf September 15,2005 Ilear lnJ. ~~~ / . It is evident from news: reports thatwe needtosefiously reflect upon the impact hurricane Katrinahas had not only on the Gulf Shore states, but upon the whole of USA and the world. Internet discloses, in countless articles now, how the wetlands, control floods. Also, how the Administration of US government has ignored or distorted scientific warnings of this fact,. especially in those areas Katrina devastated. Turning over wetlands to developers contributed to the. heightened level ofthestorm surge in New Orleans. Isn't it about time to respect the benefits ofwetland*and the warnings of global warming? tthink so. Don't you? . The point I wish to make at this time isin regard to environmental degradation. {believe thatTAC has to this point down-played the environmental implications of the Field Road proposal for the city of St. Joseph. TA C' s effortto facilitate traffic routing and increased commercial development fails to consider the implications environment has upon-thequality-of-lifeofits citizenry.! ask, . therefore that the S1. Joseph' City Council members give this matter serious consideratiOn. Sincerely, /) ~ , ' " S~::~~V ~L Ifri~raJ:<} /2#6 ' SIster Ruth Nlerengarten,/OSB ...c.., *Wetlands are so good that peopleare.building replicas of these marshes to treat waste water from parking lots,' and farms. Wetlandsaidwildlife...improve water quality...prevent erosion. ..protect lands from flooding...provide many recreational activities (bird and wildlife observation, hiking, hunting and fishing). - http://gr8web/stmschoo1.comlMcGintvfbenefits.htm and hhtp://www;betterbay.org/html/Wetlands at Work.htm Saint Benedict's Monastery 104 Chapel Lane, S1. Joseph, MN56374-0220 Phone (320) 363-7100, Fax (320) 363-7130, www.sbm,Qsb,org tr5:Jr;:c~.., "", ~fVi~ ~Cr(~lf!: ,Sf? 1 6 20 C/TYOFSr. JOSE RECEgVE~ SEP 1 4 200~ CITY OF ST. JOSEf September 11, 2005 Dear Judy Wyrens, I wanted you to see a copy of my letter to the Newsleader before it is printed. It seems the courteous and respectful thing to do since I refer to the T AC committee as well as to the city planners. I did look at the city's comprehensive plan and realize that a whole lot of hard work has gone into it. I also better understand the challenge facing the mayor and city council. Many of the goals listed in that plan will be difficult to achieve since some goals seem to be in conflict with one another. For example: . preserve the historic small town character of St. Joseph . promote major commercial development . promote significant residential development . solve traffic congestion . increase tax revenues . respect the environment How will the city achieve all these desired goals? It will be quite a challenge to figure out a way to do so. Certain goals will be given priority or judged more necessary or important than others. What to do? City planners can choose either to compromise so some part of each goal can be realized or abandon some goals in favor of others. Decisions with long term impact on the city will require careful thought and a lot of real listening especially to St. Joseph residents directly affected by any decision. The Field Street proposal is a prime example of the challenge before the city right now as is clear from all the discussion it has generated. Field Street raises critical questions such as these: 1. which of the goals in the city's comprehensive plan get priority? 2. why do certain goals get priority over others? 3. who decides which goals get priority? 4. how are these decisions made? There's an additional very important question. AIe the city planners, mayor and council members willing to take a second look at the comprehensive plan formulated some time ago? If what seemed like a good idea when the plan was formulated is opposed by a significant number of St. Joseph residents, are those who make the decisions willing to reconsider their plan? In my experience, good planning almost always requires revision. So, thank you for listening to all points of view and giving them serious and thoughtful consideration. Respectfully, ~. .-r.~- /15t::;) ,~_~ ... ~--r:- . ~ / / I ~ ,,-I :.] '\ ~___{..l--(G;.-,L.c-"L.A--- ,.) ~. . I~ September 11, 2005 Letter to the Editor I want to express my gratitude to the Newsleader for its continued coverage of the proposed Field Street. Thank you for the service of keeping us informed. about an issue of vita! concern to the residents ofSt. Joseph. At the same time, I want to respectfully take issue with some of the comments made by Doug Weiszhaar, vice president ofWSB and Associates, the.consulting firm advocating Field Street. (Front page story, "Group Opposes Field Street." (Sept. 2, 2005 issue of Newsleader) Weiszhaar gives the impression that his firm has taken "a look at about four alternatives for Field Street." The truth is: what he refers to as four alternatives are actually just two. Alternative one is to do nothing. The other three "alternatives" are really 1 alternative or 3 variations of one proposal. All cut across residential, farm and monastery land in significantly disruptive ways. It's simply a matter of how far north or south through the woods and monastery land the road would go, how much neighborhoods would be impacted and where the farm land would be intersected. In the case of the Rassier farm, the proposal could cut through this farm land in four directions. Weiszhaar says: "We're not trying to destroy or disrupt anything." While that comment may well be sincere, ,the truth is each Field Street option proposed will seriously disrupt wetlands, woods, farmland, restored prairie, residential property, a college campus/residents-and a monastic way ofHfe. How is that anything but "destructive?" Weiszhaaar's comments also give the impression that the alternate proposals offered by a significant number ofSt. Joseph residents are being heard. To quote him: "The group is being heard," "The TAC Advisory Committee has taken their concerns into consideration," and "Their points have already been considered by engineers." If you sit in on any TAC meetings, this is not what you experience. Each time alternative proposals are suggested, the consultants quickly dismiss them-':'not giving them serious consideration. What you hear soUnds like the Field Street proposal is a "done deal." To quote Weiszhaar again: "The majority of the residents of St. Joseph will ultimately find [Field Street] was the right thing to do." I wonder how Weiszhaarcan say that with such assurance. On the contrary, we have discovered in going house to house, that few St. Joseph residents are even aware of the Field Street proposal and its potential impact on the city. Because there has been only one public meeting (April 28), there has been minimal input from St. Joseph residents. We continue to ask that the process be slowed down so other alternatives can receive the public discussion they deserve. We also want the next public hearings to be open forums conducted by a trained and objective facilitator (uot by Weiszhaar and Associates) so that every voice representing all viewpoints and suggestions can be heard and responded to. In fairness to Weiszhaar, he and his associate, have taken time to look at the land affected by their proposaL He is correct when he says about those who oppose Field Street: "They have a different view of what St. Joseph ought to look like in 20 years." That's it exactly: we and they look at this place with quite different eyes. They look with a traffic engineer's eyes whose stated goal is providing "safe and efficient traffic movement" that will support commercial development to the west of St. Joseph on County 2. Their assumption is that what is best for S1. Joseph is "major commercial development" and the fastest and safest access to it. They further argue that Field Street is not only best for the city, but necessary, regardless of its negative impact on farmland, wetlands, woods, residential neighborhoods, a college and monastery campus and its residents. Many of us, on the other hand, look with an eye to preserving the historic and unique character ofS1. Joseph and its environs. Field Street doesn't honor that perspective. We not only want an alternative that respects woods, farmland, residential neighborhoods, and the integrity of a monastery and college campus, but we maintain this can be done without sacrificing St. Joseph's economic and residential development. In fact, one can argue that it may very well be best for St. Joseph~s economic and residential welfare to oppose Field Street. Consider cities like Grand Marais, Lanesboro and Stillwater; all are highly economically successful because of a deliberate decision to remain distinct and different from every dime a dozen town that has chosen.the way of look-alike strip malls. Which of these two options will make St. Joseph more economically viable and attractive? Weizshaar also spoke inaccurately when he said, "Most of these people wouldn't like to see [a new road] at any point in the city." Not so; we have expressed support for the proposed northern bypass from west County Rd. 2 to Hwy 75. Traffic studies indicate that 80% of the traffic on 75 goes into St. Cloud. Why not solve that problem by building this north and west bypass first and monitoring its impact on traffic patterns? Doing so would relieve most of the congestion on Minnesota Street eliminating the need for the more costly Field Street. With regard to residents in the new housing development south ofS1. Joseph, Weizshaar sees them wanting to reach commercial development on west Country 2. In fact, these people live as close or closer to a great variety of shopping centers in Waite Park and would be more likely to do their shopping there than on the west end.of St. Joseph. Again, the need for Field Street is lessened. Lastly, in fairness to Weizshaar and Associates -- they were given the task of determining "the need for a new east-west collector road. . . to support economic health and growth of the community." by city officials and planners at some point in the past. So, they are doing what they were asked to do. That's why we need to turn our attention to the present city planners, mayor and council members. What if a significant number of the residents of S1. Joseph want them to reconsider and change that city plan for reasons similar to those mentioned here? The final decision about Field Street is in the hands of Mayor Carlbom and four city council members. Or is the decision actually in our hands? If it isn't, it ought to be; we live here. It's not too late to make our voices heard, so let them hear from you. Believe me, you can make all the difference in shaping the best future for our town! Respectfully, Katherine Kraft, OSB 7~~~ ~tc) {)s}3 PE. ,r~FiVEO) ;~ "ro,'. .. \\".,1' ~m'.1I;t ..J 2 1 2005 CITY OF S1. JOSEPH St. Benedicts Monastery 104 Chapel Lane St. Joseph,MN 56374 Ms Judy Weyrens Administrator City of St. Joseph St. Joseph, MN 56374 Dear Ms Weyrens ; It is with serious and grave concern that I am writing to you regarding the proposed collector road that would intersect precious land of long-time farm families, the College of St. Benedict, and our St. Benedicts Monastery. We at St. Benedicts Monastery consider this land special and sacred to us; it helps define who we are. It assists us in offering hospitality to the many people who come to us: neighbors, guests, retreatants, and others. These. people come for a sacred space for meditative quiet, reflection, relaxation, and the enjoyment of the gift of nature. Sisters and students use this sacred space for the same purposes mentioned above. . In addition to these factors, this road would sever the woods from the rest of our monastery area, cutting off a precious area with retreat lodge for Sisters. There are also walking/skiing trails open to those who wish to travel through this fine wooded land. The element of safety enters in, also. This road cuts into the athletic fields ofthe college which border the residences of some 1500+ women on campus. Is it feasible to have a road running that close through a campus of women? Fire protection is an issue here: one carelessly thrown cigarette from a passing vehicle could wipe out the woodland and its neighboring homes in a matter of hours. Environmental issues enter in here. I have a strong feeling that runoff from the road would eventually seep into the aquifer which is used by the communities in this geographic area. . A significant increase in carbon gasses would result with the traffic this road would carry. At the.same time, a large number of trees which would be able to absorb this C02 would be destroyed to build this road, thus bringing a double jeopardy to the problem. None of us would like to be included in air quality warnings during calm humid days. Wild life would also be affected. Animals in these woods are accustomed to roam this area freely. It's alarming to think how many vehicle-deer collisions would occur in this location. In another vein, r d like to comment on the proposed west end commercial development plan. As a frequent driver I travel the main street of the city, county road #75, and often county road 133. I am impressed by the growth of industry in the local area. The expansion of the ACE Hardware is one example as well as business development in the industrial park area. If the slogan "Tomorrow with Tradition" is to reflect what merchants and families have been working to establish a fine community retraining its rural roots, would not this contemporary type of development away from the main business area of the city both take away from this thrust and also cause great economic harm to these locally established merchants, and businesses? Since there are workable alternatives to this proposed corridor, I recommend, that you, as administrator of this good city, consider the many negatives associated with this proposed collector road, and look to more positive alternatives that will be beneficial to all now and in the generations to come. Thank you for your time and thoughtful reflection on my message. ~~ f;;21; 20fJ 1i u/v. .~g' LZzt~A/ l:2/~9 7le/J( 170! 3rd St. So. Moorhead. jiliN 56560 218-291-1000 luluf!zer(~i;a{)l. com September 8, 2005 To: Ms. Judy Weyrens, Municipal Administrator of 81. Josephs Ref Feeder road to cut through St. Benedict's Monastic property A couple of weekends ago I had the privilege of walking through the woods of St. Benedicts Monastery. As 1 entered the.woods in company of my wife and sister, 1 had the sense of entering a place that is sacred. 1 thought about all of the nuns and students who must have walked through these woods to relax their minds and refresh their spirits in this place of unspoiled natural beauty. The call of the birds, the hum of the cicadas, the sound of the breeze in the forest, all of these calmed my mind and soothed my spirit. 1 asked myself, how does one place a value on the restorative capacity of a place like this? Many o/us travel hundreds of miles to distant national parks to experience a similar thing. St. Benedict, the founder of monasteries, found it necessary to withdraw from the hum drum of daily life to find God and self Is there any wonder that the Benedictine nuns, following the rule which Benedict established for them some 1500 years ago, would have the same need? In addition to the vows which members of all monastic communities take, Benedictines also take a vow of "stability, " which involves a commitment to their community and place. They are stewards of the earth, as can be seen by their preservation of the woods, their project to restore the native prairie adjacent to the woods, and the community gardens which they operate for the benefit of St. Joseph residents. . Not only the nuns benefit from the monastic woods. I am told that college students frequent it regularly, and that it is used by college faculty to teach classes in biology. Ifurther understand that the larger St. Joseph community can access the woods at will, and that one or more handicapped citizens on wheel chairs frequent the place regularly. RECElVED SEP 1 4 'l005 CITY OF S1. JOSEPH We often take for granted the things that surround us because we see them so often. It sometimes takes an outsider to help us appreciate the value of what is near us. 1 suggest to you that the monastic woods is a precious place, worthy of preservation, and it is strategically located for the maximum benefit of a great number of rather immobile St. Joseph residents, particularly the sisters and college students; neither of whom have resources nor ability to travel elsewhere to reach similar surroundings. This refuge will only become more precious with the passage of time. The sisters of St. Benedicts monastery have provided some 150 years of selfless service to the inhabitants of St. Josephs and surrounding region for minimum payment, without advertising their work or requesting recognition. The woods is part of their heritage and part of the heritage of St. Josephs. To cut through it with asphalt and traffic is to diminish the monastery, St. Benedicts College and St. Josephs itself, which harbors these institutions. 1 believe it is incumbent upon city authorities to protect this sanctuary and preserve the unique monastic heritage of St. Joseph's which attracts college students from all over the nation, bringing tangible benefits to your city's current residents and to its future generations. With bes.t regards. ' /j.. I " ----7 " ').J-p I Lf;) ,,//:::'-?Y ~~' , /' .' 1..-",--// 1 :/ Hugh J. Dufner Graduate of St. Johns University, Collegeville, MN, 1967 Brother to Sr. Delores Dufner of St. Benedicts Monastery Co-signature .. ~~.10~ - ~~ ...- Cannel! Saria Dufner __ Instructor at North Dakota State UniverSIty . September 10, 2005 RECEI'VEO SEP 1 4 2005 CITY OF ST. JOSEPH Judy Weyrens, City Administrator P.O. Box 668 St.Joseph,~ 56374 Dear Ms. Weyrens: I attended a function at St. Benedict's Monastery several weeks ago. When touring the grounds, I became aware of the study proposing the building of a road from West County Road 2 through St. Benedict's Monastery land, the College of St. Benedict campus, farm land, residential property and a private farm to 20th Avenue. I was appalled (to putit mildly) that this land could possibly be desecrated and so many people adversely affected by what some call "progress" in an effort to get people where they feel they need to go faster, faster and faster. I graduated from St. Benedict's High School in 1965. I have kept in touch, for the past 40 years, with some classmates and sisters who were teachers or administrative staff there. The campus has changed significantly since I attended school there, mainly because of. high enrollment at the college. However, all of the places on campus that were beautiful and special places to me during the time I spent there have been preserved to this day by the sisters. The thought of all this being spoiled by a highway project just sickens me. The campus is a beautiful and serene place even when it is alive with people and activity. The road will increase noise and air pollution. One of the worst outcomes of the road is that it will separate the monastery and college from the woods, wetlands and restored prairie. These are all sacred, natural things that God placed there and the sisters have preserved over many years. There is sustainable farming on their land - another way of showing how important preservation is to the sisters. The construction of this road will also necessitate the destruction of many, many trees. St. Benedict's Monastery, college campus, and the sisters are so loved by so many people. It is difficult, if not impossible, to put into words the feelings of those of us who have had a connection with it. It is holy, respectful and preserving. Also, what the sisters have brought to the communities of St. Joseph, St. Cloud and the surrounding area should be taken into consideration before trampling upon their land to build a road. There have to be much better options for this road. Or, instead of building a new road, why not improve what is already there. I pray every day that a road through beautiful St. Benedict's will not be the option you choose. Please respect the sisters' property. Please do what is right and LEAVE THE SISTERS ALONE!!! PLEASE!!! Sincerely, ;?;~U~0 ;( ~ Karen Kaden NOTICE OF DESIRE TO NEGOTIATE (File a Separate Notice for Each Appropriate Unit) Pursuant to Minnesota Statutes, 1985, Section 179A.14, you are hereby notified of the undersigned's desire to meet and negotiate an ihi~ial or subsequent agreement establishing terms and conditions of / employment. NAME OF EXCLUSIVE REPRESENTATIVE: LAW ENFORCEMENT LABOR SERVICES, INC. Local #:224 Address: 327 York Ave, St. Paul, MN 55101 Representative : DEAN MANN Address: SAME Telephone : 651/293-4424 RECEIVED ,t:P 0 2- 2005 EMPLOYER :ST JOSEPH P D Address :P.o. Box 668 CITY OF ST. JOSEPH St. Joseph ,MN 56374-0668 Representative : Judy Weyrens Address: (Same as above) Phone :320-363-7201 City Administrator TYPE OF GOVERNMENTAL AGENCY INVOLVED: State _ County X_ Municipality TYPE OF BARGAINING UNIT: (check ONE most appropriate) Law Enforcement-Essential (30) - Law Enforcement-Non Essential (31) Fire Fighters/Fire Protection (32) Correction Guards (33) Professional Engineering (34) Supervisor (35) Confidential (36) Other (Describe) Number of employees in unit:~ Status of covered employees: X Essential Date Current Contract Expires: 12]31/2005 Date of Notice:Thursday, September 01, 2005 Date sent to other party and Director:Thursday, September 01, 2005 Notice initiated by: Exclusive Representative '0 Ulw-- ~ /{'A<JJ Business Agent I Other than Essential Distribution: 1-Director, BMS 1-0ther Party 2-Exclusive Rep. a MUNICIPAL DEVELOPMENT GROUP, INC. DATE: September 14, 2005 MEMO TO: Honorable Mayor Carlbom Members of the City Council City Administrator Weyrens FROM: Joanne Foust & Cynthia Smith-Strack, Municipal Development Group RE: Economic Development Activity Report - Mid-August/September 2005 Municipal Development Group, Inc. has been interacting with a number of prospects throughout the past several years. Following is a summary of activities that have transpired. If you have any questions on any of these or other projects, please do not hesitate to contact us at 952-758-7399. A project number has been assigned to protect the confidentiality of the businesses prospects. Proiect 01-E: This project involves the expansion of a service within the community. MDG has been keeping in touch with the project contact over the past three and a half years. The latest contact with the prospect occurred on September 14th. Proiect 01-F: This project has been inactive for the past several months but involves a national commercial enterprise. MDG continues to occasionally follow up on the lead, including most recently by phone on September 14th. Proiect 02-R: This contact owns a business in the area and is currently leasing space. In 2004 the developer entered an agreement to purchase an 8+ acre industrial site in the City. Site plans have been submitted and approved by the EDA. MDG most recently met with an appraiser working on behalf of the project contact on September 14th. Proiect 03-A: These developers are interested in a large highway commercial development in an area not yet annexed into the City. MDG has been working with them over the past few years. Follow up and discussion continues on a routine basis. MDG followed up with this lead on August 24th and September 14th. Proiect 04-H: This project involves an historic building in the downtown which recently changed owners. MDG met with the new property owner's representative on several occasions. MDG continues to follow up with the prosgect including a meeting on August 8th and August 24th. Additional information was em ailed on September 14 . Proiect 04-M: This business is currently located in another community and has committed to relocating to St. Joseph. Staff follows up with the contact on a weekly/bi-weekly basis as needed including most recently on September ih. EDA Monthly Project Report June 2005 Page 1 Proiect 05-A: This prospect contacted the City in March 2005 regarding a possible redevelopment project. Since that time, this prospect has purchased an existing facility within the community and is contemplating rehabilitation. Preliminary building plans have been submitted. Proiect 05-D: MDG spoke to the project representative initially in June. Most recent follow up included a meeting on August 31st with the project contact and a representative from DEED. Additional outreach on behalf of developer occurred on September ih. Emailed contact on Sept. ih with additional information. Proiect 05-F: This project involves the expansion of a commercial retail facility into the City of St. Joseph. This lead is highly confidential at this time. MDG last followed up with a project representative on September 14th. Proiect 05-G: The project involves the opening of a new food service within the community. MDG met with the perspective developer in June as he was passing through town. Follow-up difficult due to distance. Last follow up occurred via mail on August 24tl\. Proiect 05-H: This lead was forwarded to MDG through an EDA Board Member on August 1ih. The Board Member requested information to forward to potential contact. MDG awaiting additional information/contact from prospect. Other: MDG is part of the T AC for the southern collector street corridor study. MDG represents the EDA and will act as an information conduit between those facilitating the study and the EDA. MDG has been asked to provide active leadership in the formation and facilitation of a downtown redevelopment committee. The following comprise the downtown committee: Dr. Michael Contardo, Jim Krebsbach, Mary Niedenfuer, Molly Renslow, Ellie Studer from the Historical Society, Sister Mariterese Hoida from the St. Benedict Monastery, Ross Rieke, Cynthia Smith-Strack and Mayor Richard Carlbom. The recent appointees are joined by Maureen Forsythe and Kurt Schneider who were appointed earlier this year. The Committee meets on the final Wednesday of the month. EDA Monthly Project Report June 2005 Page 2 I Attachment: Yes or No REQUEST FOR COUNCIL ACTION DATE: October 5, 2005 Police ORIGINA TING DEPARTMENT AGENDA ITEM: Replace Part Time Officer Position PREVIOUS ACTION: None RECOMMENDED BOARD ACTION: To hire Louis Richard Etshokin to fill our Part Time Officer position. This would be conditional job offer pending passing a psychological and Physical. FISCAL IMPACT: Since this position exist already budgeting has already been done. The candidate will have to pay for his own physical and psychological. If the candidate stays for a year he will be reimbursed for these expenses. COMMENTSIRECOMMENDATIONS: The personnel committee did the interviews. This was the top candidate. Tom Doom did the background and found nothing to prohibit us from hiring this candidate. I I I I I I I I I I I I I I I I I I City of St. Joseph, Minnesota Debt Management Study Submitted: October 6, 2005 .. NORTHLAND~SECURITIES 45 South 7th Street; Suite 2500 Minneapolis, Minnesota 55402 612-851-5900 or 800-851-2920 . I I I I I I I I I I I I I I I I I I I NORTHLAND' SEe U RITI ES October 6, 2005 Honorable Mayor and City Council Members St. Joseph City Hall 25 College Avenue North St. Joseph, MN. 55374-0668 RE: UPDATED DEBT MANAGEMENT STUDY Dear Mayor and Council, Enclosed please find nine copies of a Debt Management Study for the City of St. Joesph that incorporates information found in the City's 2004 Audit. The Debt Management Study: 1. Analyzes existing debt of the City, noting revenue sources to service the debt; 2. Analyzes existing and future debt service Fund Balances base upon anticipated revenue sources; in short, a cash flow analysis for each outstanding bond issue; 3. Notes special features such as early call provisions that may enhance or create financing mechanisms for other City needs. This Debt Management Study has been submitted to the City of St. Joseph at no cost. If you have any questions regarding this information, please call me at 800-851-2920. Very truly yours, Northland Securities, Inc. ~~ Monte Eastvold Vice President ME/pcc enclosure Norchland Securities, Inc. 45 South 7th Street, Suite 2500, Minneapolis, MN 55402 Toll Free 1-800-851-2920 !\!.>il1 612-851-5900 Fax 612-851-5987 www.norchlandsecurities.com Member NASD and SIPC Ie Ic~ Ie I~ cl__ I I~c I, I I I- I 1- 1:- I- I I- I- t- I I I I I I I I I I r/l ::;E Q If'l o I I I I I I I I I -< '" Eo< ... o ~ r/l~ f;Iil"CI Z c =s~ ~ l)!I ~ c ::c:c =- c ~~ O"':i ""0 ~... r/l = r.. t- O ~ ;;.. e Eo< e .... = Ur/l ....iii: ..:= 0 ~"O~ ..;C: 5 .. '" ~ 03 = a:J U t:i '" i '~ ....w '" ~ '~ .....l !l 03 5 '13 S o '" 0.'" r/l 1A '" -< 03 ~ c- B ~ ~~ .....~ r/llf'l OO_OOlf'lOlf'l~~~~_~__~~~lf'lO ~~~~~o~~~~oo~~oo~~~~ If'lO~~~OOO~~~~lf'l~~~-O~ M~~~~M~N~O~~~~MM~~ ~~~M~~~~M~M~NN~~~~ ~NONM......-4("'-o.M~O\\O~N I...... 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