HomeMy WebLinkAbout[05] Outdoor Events
Council Agenda Item 5
MEETING DATE: April 3, 2017
AGENDA ITEM: Outdoor Liquor Events
a. July 3/4, 2017, Outdoor Concert/Festival
SUBMITTED BY: Administration/Police
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: The City Council has annually approved the outdoor liquor events for
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the St. Joseph Parish 4 of July Celebration
BACKGROUND INFORMATION:
St. Joseph Parish, July 3, 2017 Outdoor Concert: The St. Joseph Parish is again planning on the outdoor
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concert held in conjunction with the 4 of July. The event will be the same as in the past with the
concert beginning at 6:00 PM and ending at midnight. Part of the site plan is to close College Avenue
from Minnesota Street to East Baker. Property detour signs will be displayed. The packet of information
includes an application to the County for street closure. The City must act on this as well. The Police
Chief is working with the Parish and committee members to assure that adequate staff and training is
included. The Parish will be responsible for paying the additional public safety cost.
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July 4, 2017 Parish Festival: Like previous years the St. Joseph Lions are planning the 4 of July Parade
which will run down Minnesota Street. College Avenue between Minnesota Street and Baker Street will
be closed between 10:00 AM and 6:00 PM and they are also proposing to close Minnesota Street
st
between 1 Avenue NE and College Avenue.
BUDGET/FISCAL IMPACT: Overtime, some of which will be reimbursed by the Parish
ATTACHMENTS: Request for Council Action
Public Hearing Notice
Church of St. Joseph Narrative
Application for Temporary Outside Music/Liquor Permit
Street Closure Requests
REQUESTED COUNCIL ACTION: Authorizing the Mayor and Administrator to execute the Temporary
outside Liquor License for St. Joseph’s Parish for an event to be held on July 3, 2017 between 6:00 PM
and Midnight and to approve the temporary road closures for July 3 and July 4, 2017.
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www.cityofstj oseph.com
City of St.Joseph
Public Hearing
Outdoor Special Event
Administrator The St. Joseph City Council shall conduct a public hearing on Monday, April 3, 2017 at 6:00
PM at the St. Joseph City Hall. The purpose of the hearing is to consider the issuance of an
Judy Weyrens outdoor special event on July 3, 2017 for the Church of St. Joseph. All persons wishing to be
heard will be heard and oral testimony will be limited to five minutes. Written testimony can be
mailed to the City Administrator, 75 Caliaway St E, St. Joseph, MN 56374.
Mayor
Rick Schulcz Judy Weyrens
Administrator
Councilors
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Proposed outdoor event,
Church of St.Joseph -July 3, 2017
75 Callaway Street East • Saint Joseph,Minnesota 56374
Email ciryoffices@cityofstjoseph.com Phone 320.363.720I F� 320.363.0342
CHURCH O� 5�1NT JOSEPH
U � 12 W MINNESOTA ST ST JOSEPH MN 56374
I www.churchstjoseph.org 320-363-7505
March 9,2017
City of St.Joseph
College Avenue
St.Joseph,MN 56374
Re: Parish Festival July 3,2017 Concert
The Saint Joseph Parish will again sponsor a free outdoor concert for the community on the evening of July 3 as
part of our annual parish festival. The concert will be held in the parish's east parking lot. College Avenue will
be closed between the east parking lot and the church and school grounds. The concert will start at 6:00 pm and
end at 12:00 midnight. A fireworks display will take place during one of the intermissions and be visible from
the festival grounds. Along with the concert,the parish will offer for sale food and beverage concessions,bingo
and games for those who attend. The parish will obtain the necessary liquor license,gambling and other
permits,and insurance requirements for the event.
We realize that an outdoor concert will have an impact on the local residents,especially those who live in close
proximity to where the concert is held. To minimize any disruption of local resident's daily routine caused by
the noise generated during the concert,the parish plans to do the following:
l. Position the stage and sound amplification equipment on the east side of the church's parking lot so the
music is directed toward the church and church grounds.
2. Advise all residents living adjacent to the church parking lot of the concert,the time of the concert(6:00
pm to midnight),and that alternative lodging arrangements will be provided them if they choose not to
attend the concert. Residents will be offered a room at a local motel at the parish's expense.
The parish is working closely with the Chief of Police regarding security for the concert. The concert and
festival grounds will be fenced and security officers will be at all entrances as well as patrolling the gounds.For
any concerns during the concert, I will be the parish contact person. My cell phone number is 291-7097 and this
number will also be given to Chief Klein.
On behalf of the concert committee and the entire parish of Saint Joseph, I want to thank you for your help and
support as we celebrate with the community during our parish festival.
Sincerely,
Richard Schwegel Fe. ����
Concert Committee Chair ���� `
Church of Saint Joseph �,�A� � Q 2 Q 17
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� Print Form
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t:t�'�'C�t*.�'T.Jt�►K�i Fee Paid �,� „; I��,�
� Date Paid 2 _�-�
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Ap►plication for�'emporary Du�side 11Ausic/l.iquor Permi�
This applcation must include a detailed site plan to include screening,ingress/egress,event layout and approrpriate fee.
NameofApplicant Church of Saint Joseph of St . Joseph
AddressofLicensedPremise 12 West Minnesota Street , St . Joseph,MN 56374
Date of Ouside Activity 7/3/2 017 Start Time 6 :00 pm End Time 12 Mi d n i�h t
TypeofActivity parish festival and outdoor concert
SquareFootageofAreausedforOutdoorEvent Parish grounds & parking lot . Approx. 2 blocks
Is the area for the Outdoor Event currently screened?
r Yes The Area is screened as fol lows: A f e n c e w i 11 b e s e t u p a r o u n d t h e p e r i m e t e r
of parish grounds used for festival and concert .
'— No Liquor cannot be served autside unless the area is screened as required in St.Joseph Ordinance 71.11
Ingress/Egresswillbecontrolledby Law enforcement of.ficials and parish security.
The area to be used for the outdoor event includes a tent that will cover the entire area. � Yes � No
Estimated Number of people attending the event 15 , 0 0 0 - 18,00 0
Numberofemployeesworkingforthe event Parish volunteers as needed - hundreds .
This type of event has occurred in the past
, �' Yes,without problem r Yes,with problems r No
If problems,piease descri�ie:
Other than general conversation,what additional noise will be generated from the event? C o n c e r t mu s i c
and �enerators .
The following mesures will be taken for the protection of the public health and safety,including noise mitigation
� See mitig�tion plan - letter attached.
2 Woric closely with Police Chief - see addendum attached .
Please describe in detail additional security measures planned for the event
� See addendum attached .
2
/ _.\ ,
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Date �J f. ��f/�.� Signature � � ; ` � �j
c- .� ....c'
For Office Use Only-Police Department Review Comments
The Application for Outdoor Music/Liquor was received by the Police Chief on: ,�J �/� r��� �
In reviewing the application,the following items have been reviewed and comments have been included to reflect
conditions of the Outdoor Event Permit.
Security J��`�1 S �L�(n.f�CS� /4"1�S�. Jv��� o�r2�S �
�The event requires additional security Number of security personnal needed .�Jp 1'41�c� (�2SQ��
Positioningofadditionaisecurity ���-j''� �7,(�(�s c�,�c� �1/�«S�to�" ��p�-�� c�le�j
The event includes aicohol (� Yes C No
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Screening includes ��� �y �,v�,�f- S� ^� �� Q�r�,�,`�S
Public Health and Safety Concems - The following items are concerns that have been adequately
addressed. Check applicable concerns and identify mitigation
r Parking
��Traffic `},�(��P�,,'c�,p ��i�''�Ccc�e.5 �� �r�4 �l S�'rP�f' G�c�Su���
--,�,---o /`
�, Noise �,,�5 t C ✓�-��LS� � t �`i't���r.c-� �C� /,�`O C��c�C ✓L�-'o��'��—
� Debris Q���rlc�f� � !t'c���C� �v �'�r�3�7
r Other
Based on the application and comments above I recommend the City Council:
� Approve thQ application and issue the permit based on the comments above
r Deny the application based on the following:
/� �j � ��. �
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Date P lice Chief
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For Office Use Only-Administration Review
This application came before the St.Joseph City Council on . Based upon the
infarmation and evidence presented,the Council hereby resolves:
i—; The application is granted subject to the terms and conditions set forth in the applicationa and
recommended by the Police Department hereafter modified
�—; The application is denied based upon the fotlowing findings:
Judy Weyrens,Administator 1�',Mayor
Application for Temporary Outside Music/Liquor Permit
Church of Saint Joseph Joetown Rocks Parish Festival July 3 & 4, 2017
Addendum
Security
The parish will contract with Stearns County for officers on July 3, 2017
2 officers 6:00 pm—midnight
2 officers 8:00 pm—12:30 am
Escort service throughout the night to Sentry Bank if needed
The parish will contract with the City of St. Joseph for officers and reserves on July 3, 2017
6 officers 5:00 pm—1:00 am*
6 reserves 5:00 pm—1:00 am
Escort service throughout the night to Sentry Bank as needed
*The Police Chief will monitor the activity and release the Officers as soon as practical
The parish will contract with the City of St. Joseph for reserves on July 4, 2017
2 reserves 12 noon—2:00 pm
2 reserves 2:00 pm—4:00 pm
Escort service throughout the day to Sentry Bank as needed
On July 3, each of the five entrances to the festival and concert grounds will be staffed by one St. Joseph
Police Reserve and two security parish volunteers (see map)
Maintenance
The parish will have representatives ride along with the maintenance staff to gain an
understanding of where all the barricades/receptacles are placed and what is needed.
The parish will contract with the City of St. Joseph for street sweeping on College Avenue and
Fireworks area if needed on July 5.
Garbage receptacles will be provided and placed on festival grounds by the parish
STREET DANCE/ROAD CLOSURE PERMIT APPLICATION
- xoad # Minnesota Stree�
St . Joseph, Minnesota July 3 , 2017
Name of City Date of Closin� July 4 , 2017
SponsoringOrganization Church of Saint Joseph Parish Festiv,al
pm July 3 to 3 : 00 am July an
Time of Closing: Beginning 11 : 00 am Ending 6 : 00 pm on July 4
Event Coordinator Sandra Scholz Telephone 320-363-7505 x 120
Address12 West Minnesota Street , St . Joseph, MN 56374
sscholz@churchstjoseph. org
A map of the proposed road closed area and detout•route shall accompany the application.
Permission is hereby granted to close the roadway on the above referenced highway,
subject to the following provisions:
1. That a specific time and date is set for the road closure and such use shall not
exceed �7�hours.
2. That a definite detour route is established. `
3. That adequate police coverage of the closure and direction of the detour tra�c is
available. Coordination with local police and the Stearns County Sheriff is
required. '
4. That the detour route is marked with standard traffic control signs so as to leave
no doubt as to the intended route. Failure to provide adequate signing may resulf•
in the Stearns County Sheriff ordering the highway reopened to traffic.
5. That no stands, buildings, tents or other encroachments be perm�tted within the
highway right of way.
6. That the event coordinator be responsible for all costs involved, including
providing police coverage for traffic control.
7. That the event coordinator shall be responsible for all necessary street cleaning to
Stearns County's satisfaction.
Date: Requested By:
Signature&Title of Local Authority
Date: Authorized By:
Stearns County Highway Dept.
A representative of the Stearns County Highway Department may arrange to meet with
the applicant and review the proposed closure area and detour route prior to the date of
the street dance.
cc: Area Maintenance Engineer
Stearns County Sheriff
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STREET DANCE/ROAD CLO5URE PERMIT APPLICATION
CR ��121
Road #
NameofCity St . Joseph, Minnesota DateofClosing July 3 & 4 , 2017
SponsoringOrganization Church of Saint Joseph Parish Festival
12 Noon July 3 to 3 : 00 am July 4 , 2017
Time of Closing: Beginning 10 am July 4 Ending 6 :00 pm July 4 , 2017
Event Coordinator S a n d r a S c h o 1 z Telephone 3 2 0-3 6 3-7 5 0 5 x 12 0
Address 12 West Minnesota Street , St . Joseph, MN 56374
sscholz@churchstjoseph.org
A inap of the proposed road closed area and detour route shall accompany the application.
Pernussion is hereby granted to close the roadway on the above referenced highway,
subject to the following provisions:
1. That a specific time and date is set for the road closure and such use shall not
exceed (15 )hours.
2. That a definite detour route is established.
3. That adequate police coverage of the closure and direction of the detour traffic is
available. Coordination with local police and the Stearns County Sheriff is
required. �
4. That the detour route is marked with standard traffic control signs so as to leave
no doubt as to the intended route. Failure to provide adequate signing may result
in the Stearns County Sheriff ordering the highway reopened to traffic.
5. That no stands, buildings,tents or other encroachments be permitted within the
highway right of way.
6. That the event coordinator be responsible for all costs involved, including
providing police coverage for traffic control.
7. That the event coordinator shall be responsible for all necessary street cleaning to
Stearns County's satisfaction.
Date: Requested By:
Signature&Title of Local Authority
Date: Authorized By:
Stearns County Highway Dept.
A representative of the Stearns County Highway Department may arrange to meet with
the applicant and review the proposed closure area and detour route prior to the date of
the street dance.
cc: Area Maintenance Engineer
Stearns County Sheriff
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