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Home My WebLink About2006 [01] Jan 05 {Book 36} CITY OF ST. JOSEPH www.cityofstjoseph.com St. Joseph City Council January 5, 2006 7:00 PM 1. Call to Order Administrator Judy Weyrens 2. Approve Agenda 3. Consent Agenda a. Bills Payable - Requested Action: Approve check numbers 036627-036693 b. Application for Payment - Requested Action: Authorize the Mayor to execute Pay Application #6 for the 2005 Cloverdale Area Improvement and authorize payment to Larson Excavating in the amount of $4,383.61. c. Change Order - Requested Action: Accept change order #1 for the 2005 Northland Heights Project. d. Application for Payment - Requested Action: Authorize the Mayor to execute Pay Application #6 for the 2004 Northland Plat 8 Project and authorize payment to Molitor Excavating in the amount of $4,651.19. e. MDG Contract - Requested Action: Approve the Renewal of the contract with MDG for Economic Development Services. f. EDA Annual Report - Requested Action: Accept the 2005 EDA Annual Report. g. 2005 Audit - Requested Action: Authorize the Administrator to execute the engagement agreement for the 2005 Audit. Mayor Richard Carlbom Councilors AI Rassier Ross Rieke Renee Symanietz Dale Wick 4. Public Comments to the Agenda 5. 7:05 PM - Liquor License Trobec's Event Center 6. 7: 15 PM - La Playette, Liquor Violation 7. Mayor Reports 8. Council Reports 9. Administrator Reports a. Equipment Certificate b. Other Matters 10. Adjourn 2.1" College Avenue North' PO Box 668 . Saint. joseph. Minnesota 1"6,74 Phone ,2.0.,6,.72.01 Fax ,2.0.,6,.0'42. St. Joseph City Council January 5, 2006 FOR THE OFFICIAL RECORD PLEASE SIGN YOUR NAME AND ADDRESS NAME L ~~ P/C~~~ 2. !)iWf At~~r CArl <\7..Je1 3. P~r;J ~/ /LJC--, ~ '1v~ IWBu or-I :: ~~M:l:1 8. ADDRESS 4. ~. ?)bPJc/!/J 5. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. CITY OF ST JOSEPH 01/03/064:11 PM Page 2 Bills Payable Check Search Name Comments Amount FUND DEPART OBJ Nbr 036670 MINNESOTA TRAVEL MANAGEMENT Vehicle lease-Nov $845.10 101 42152 414 036670 MINNESOTA TRAVEL MANAGEMENT Vehicle lease-Nov $859.50 101 42152 414 036670 MINNESOTA TRAVEL MANAGEMENT Vehcile lease-Nov $898.80 101 42152 414 036671 MUSKE, CHUCK 4 Park Board mtgs $140.00 101 41120 103 036673 RUDOLPH'S INC filter $7.44 101 43120 220 036673 RUDOLPH'S INC filters $42.21 101 43120 220 036673 RUDOLPH'S INC filters $42.21 101 45202 220 036674 SEH Annexation Issues $629.02 101 41910 300 036674 SEH Well Stites $72.50 434 49440 530 036674 SEH Storm ast & Fresh $365.69 101 43131 303 036674 SEH research for trunck $180.00 601 49420 303 036674 SEH Municipal Wells $2,179.00 434 49440 530 036674 SEH Graceview 3 $1,403.18 101 43131 303 036674 SEH Transportation $109.00 101 43131 303 036674 SEH Field Street $971.92 435 43120 530 036674 SEH North Corridor $985.10 435 49450 530 036674 SEH River Bats $97.00 101 43131 303 036674 SEH Pondview 9 $2,610.00 101 43131 303 036674 SEH Liberty Pointe 2nd $154.50 101 43131 303 036674 SEH Hillstreet & 3rd $833.Q3 433 43120 530 036674 SEH 2006 Street $17,307.69 101 43131 303 036674 SEH 2006 Trunk Water $12,116.93 434 49440 530 036674 SEH Misc engineering $45.85 101 43131 303 036674 SEH ISO 742 School $490.50 101 43131 303 036674 SEH Verizon Wireless $1,918.34 101 43131 303 036674 SEH MN Skyline $206.00 101 43131 303 036674 SEH Industrial Park $43.80 101 43131 303 036674 SEH Parks & Trails $86.40 101 43131 303 036674 SEH Northland Heights $20,648.70 101 43131 303 036674 SEH Water Treatment $6,518.48 434 49440 530 036674 SEH Morningside $1,180.85 101 43131 303 036674 SEH Northland 8 $248.00 430 43120 530 036674 SEH Cloverdale $536.00 431 43120 530 036674 SEH ISD 742 Feasibility $5,831.66 101 43131 303 036674 SEH Foxmore Hollow $1,447.54 101 43131 303 036674 SEH Storm Sewer utility $7,786.96 101 43131 303 036674 SEH 2005 Sewer $299.00 101 43131 303 036674 SEH Graceview Estates $296.50 101 43131 303 036674 SEH Northland Plat 7 $43.20 428 43123 530 036674 SEH Misc GIS services $975.00 101 43131 303 036674 SEH Liberty Pointe $63.50 428 43124 530 036674 SEH CR 121 $357.00 425 43122 530 036674 SEH Mun State Aid Str $18.00 101 43131 303 036674 SEH Arcon Phase I $207.42 101 43131 303 036674 SEH City Mapping $93.30 101 43131 303 036675 SKAHEN, TOM 12 - EDA Board $420.00 150 46500 103 036676 SPRINT Nov - Dee 15 $153.54 101 42151 321 036677 SRF CONSULTING GROUP INC North Corridor & $17,993.02 435 49450 530 036678 ST. CLOUD TRUCK SALES repair turck #1 $295.89 105 42260 220 036679 ST. JOSEPH NEWSLEADER Sales & Use Tax $60.00 101 41530 340 036680 STEARNS COOPERATIVE ELEC. ASSN Nov $48.00 101 43160 386 036680 STEARNS COOPERATIVE ELEC. ASSN Nov Usage $45.50 602 49480 381 036680 STEARNS COOPERATIVE ELEC. ASSN Nov Usage $537.75 101 43160 386 036680 STEARNS COOPERATIVE ELEC. ASSN Nov Usage $50.64 602 49473 381 036680 STEARNS COOPERATIVE ELEC. ASSN Nov Usage $55.85 602 49472 381 036680 STEARNS COOPERATIVE ELEC. ASSN Nov usage $104.39 602 49471 381 036680 STEARNS COOPERATIVE ELEC. ASSN Nov Usage $327.57 101 45201 381 036681 STRATEGIC EQUIPMENT coffee cups for $20.36 101 45123 210 036682 TIREMAXX SERVICE CENTERS '05 Crown balance $52.00 101 42152 220 036682 TIREMAXX SERVICE CENTERS '03 Crown-balance $60.00 101 42152 220 036682 TIREMAXX SERVICE CENTERS tire for plow truck $308.34 101 43125 220 036683 TRAUT WELLS Water $35.00 601 49420 312 Check Search Name Nbr 036683 TRAUT WELLS 036684 UNIQUE PAVING MATERIALS 036686 XCEL ENERGY 036686 XCEL ENERGY 036686 XCEL ENERGY 036686 XCEL ENERGY 036686 XCEL ENERGY 036687 A-1 TOILET RENTAL 036687 A-1 TOILET RENTAL 036688 ALLIED WASTE SERVICES 036688 ALLIED WASTE SERVICES 036688 ALLIED WASTE SERVICES 036689 HAWKINS WATER TREATMENT GROUP 036689 HAWKINS WATER TREATMENT GROUP 036690 MID-STATE TILE CO 036691 PERA 036693 XCEL ENERGY CITY OF ST JOSEPH Bills Payable Comments Water 1.5 tons cold Noy usage Nov Usage Noy Usage Nov Usage Nov Usage Kleinfelter Park Northland Park Dee usage Dee usage Dec usage Test-Phosphorus Test-influent BOD repair tile in lobby late contribution Dee Usage Amount FUND $70.00 601 $124.61 101 $221.44 101 $259.55 101 $523.83 101 $472.88 105 $1,364.02 105 $74.55 490 $74.55 490 $53.73 602 $183.83 101 $53.73 105 $40.20 602 $91.20 602 $645.00 101 $10.00 101 $17.06 101 $492,681.41 DEPART 49420 43120 45202 43160 45201 42280 42280 45203 45203 49490 45202 42220 49480 49480 41942 41110 45201 01/03/064:11 PM Page 3 OBJ 312 210 381 386 383 381 383 531 531 384 384 384 312 312 220 430 381 I Attachment: ~or No . REQUEST FOR COUNCIL ACTION DATE: December 29.2005 Engineering ORIGINATING DEPARTMENT Tyson Hajicek, PE DEPARTMENT APPROVAL AGENDA ITEM 2005 Cloverdale Area Improvements PREVIOUS ACTION Approved payment No.5 for $1,883.99. RECOMMENDED COUNCIL ACTION Approve for payment No 6. FISCAL IMPACT $4,383.61 COMMENTS/RECOMMENDATIONS None. X:\Slstjoe\common\D39 Req Council Action\0405 pmt 6 122905.doc Jt.. SEH December 28,2005 RE: St. Joseph, Minnesota 2005 Cloverdale Area Improvement SEH No. A-STJOE 0405 14 City of St. Joseph Honorable Mayor and City Council c/o Judy Weyrens, Administrator St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed please find Application for Payment No.6 for this project. We have reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: Larson Excavating Contractors, Inc. SEH City of St. Joseph If you have any questions, please feel free to call us. ~' -- ~!r Project Engineer Jmw Enclosures X:\SlsljoeI0405OO\specslAPL-O.doc Short Elliott Hendrickson Inc., 1200 25th Avenue South. PD. BOY i7!7. Sr. Cloud. MN 56302-1717 SEH is an eeual opportunitv emoloye; I www.sehin;:.com ~ J20.22." ';30e 80l'.572.0617 I 320. 22~).4301 fax a:a::c LOLO 0 0 0 0 0 0 0 '<t 0 0 0 WOW 00 0 0 0 0 0 0 0 0 tq 0 0 00 ZI-C/) (\j(\j ci ci ci ci Lri C\i Lri to C') -.i ci ~O :> -- -- 0 0 0 LO ..... C') C') LO LO '<t 0 1"-0) ocE ~~ '<t (0 ..... 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"C U 'S; 1Il o Q) .... "C Q. 1Il l{l al (.) Cii '~ ~ Ol Q) UJ ~ "C Ol >. '5 al Q. Q. 1Il .8 15 1Il c: Ol ;j Ol .... C, .E al .~ 0 'iij t5 Q. al .0 '- '2 E ;j 0 E () Ol ~ -:5 I- w !;( Cl W I- <( Cl :>.: [0 o '<:t (!J ~ Z LO I- Z <( ~ ;:Co>Cl ()Cla: XlI:O Wo~ 5()~ eCJ)~g W~~O ~...J'<:t::c :E lD :J CJ) :>.: co ,.... ..... ,.... ..... c\J o C') (0 LO Z ,....~ r::ci e .....::) W XO e O...J z::c[CO WWO~ :ECJ)Cl.CJ) :E o o W a: w !;( Cl co :>.: co co <0 co o "t ,.... C') ::c ~ Cl. Z ~ ~ o ::c .., Cl. LCOW r-coCJ) CJ)<Oo LLX.., 001- e>COZ w!:::o<c >()Cl.CJ) o a: Q. Q. < I Attachment: Yes or No REQUEST FOR COUNCIL ACTION DATE: January 5.2006 Engineering Tracy Ekola, PE ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM 2005 Northland Heights (SEH NO. STJOE 0503.01) PREVIOUS ACTION RECOMMENDED COUNCIL ACTION Approve Change Order No.1 FISCAL IMPACT $3,525.35 to be included in total project costs and in assessments for Northland Heights Phase 1. COMMENTS/RECOMMENDATIONS In order to complete the development grading work, it is necessary to remove existing electric service including 5 spans of primary overhead power lines and transformers that served the turkey barns previously on this site. This work was not included in the initial project as it was anticipated to be completed by the previous landowner. Lumber One requested this work be included with the contract and be included with the project assessments in order for the development to be completed. X:\Slstjoe\cornmon\D39 Req Council Action\0503 CO#1 010506.doc Jt.. SEH December 28,2005 RE: St. Joseph, Minnesota, MN 2005 Northland Heights, St. Joseph, MN SEH No. A-STJOE 0503 14 City of St. Joseph Honorable Mayor and City Council c/o Judy Weyrens, Administrator St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: Enclosed find Change Order No. 1 for this project. This change order is due to development. It is necessary to remove five spans of overhead primary power lines, two overhead transformers, and five guy wires and anchors. These lines served the turkey barns which existed on site. If you find the document to be in order, we ask that you sign all copies and distribute as follows: Erin Contracting, Inc. SEH City of St. Joseph Jmw Enclosures c: Tracy Ekoka, SEH X:\SlsljoeI050300\SpecsICO-O.doc Short E:lliott Hendrickson Inc., 1200 25th AvenUE South. P.O Box 1717, St. Cloud. Mr'-l 56302-1717 SEH j- an eou,,: 00 pc.rtll 111 t,' emolover www.sehinc.::om I 320.2.294300 ! 800.572.0617 320.229.4301 fax DOCUMENT 00640 CHANGE ORDER NO.1 OWNER CONTRACTOR ENGINEER CITY OF ST. JOSEPH ERIN CONTRACTING SEH A-STJOE 0503 2005 NORTHLAND HEIGHTS DATE JANUARY 5, 2006 Contract OWNER's No. NA Project You are directed to make the following changes in the Contract Documents: Description: Lumber One is requesting to add removal of overhead power lines. 93 OVERHEAD POWER LINE REMOVAL 1.00 TOTAL $3,525.35 $3,525.35 Reason for Change Order: Due to development, it is necessary to remove five spans of overhead primary power lines, two overhead transformers, and five guy wires and anchors. These lines served the turkey barns which existed on site. Attachments (List of documents supporting change): NA Original Contract Price: Net increase (decrease) from previous Change Order Nos: Contract price prior to the Change Order: $1,679,09'3.49 $0.00 06/15/06 06/29/07 $1,679,093.49 Net increase (decrease) of this Change Order: $3,525.35 Contract price with all approved Change Orders: $1,682,618.84 06/15/06 06/29/07 RECOMMENDED: SEH PO Box 1717 St. Cloud, MN 563 By: APPROVED: City of St. Joseph PO Box 668 St. Joseph, MN 56374-0668 By: ACCEPTED: Erin Contracting 3200 Main Street, Suite 300 Coon Rapids, MN 55448 .~ By c;;J:~~ Title: 6i~./:- ,. ./ Date: d-./d'o6- Title: Title: Date: I Attachment: Yes or No REQUEST FOR COUNCIL ACTION DATE: December 29.2005 Engineering ORIGINATING DEPARTMENT Tyson Hajicek, PE DEPARTMENT APPROVAL AGENDA ITEM 2004 Northland Plat 8 PREVIOUS ACTION Approved payment No.6 for $24,174.88. RECOMMENDED COUNCIL ACTION Approve for payment No.7. FISCAL IMPACT $4,651.19 COMMENTS/RECOMMENDATIONS None. X:\Slstjoelcommon\D39 Req Council Actionl0403 pmt 7 122905.doc Jt.. SEH December 28, 2005 RE: St. Joseph, Minnesota 2004 Northland Plat 8 SEH No. A-STJOE 0403 14 Honorable Mayor and City Council c/o Judy Weyrens 25 College Avenue North PO Box 668 Saint Joseph, MNn 56374-0668 Dear Mayor and Members of the Council: Enclosed please find Application for Payment No.7 for this project. We reviewed this application and it appears to be in order. When payment is made, sign all copies and distribute as follows: Molitor Excavating SEH City of St. Joseph If you have any questions, please feel free to call us. Sincerely: ~e Project Engineer Jmw Enclosures c: Tracy Ekola, SEH X:\SlsljoeI0403lX1.specslapl-O.doc Short Elliott Hendrickson Inc.. 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is an equal opportunity employer I www.sehinc.com : 320.229~1300 i aOO.572.0617 I 320,229.4301 fax a:a:I VI!) I!) 0 0 0 0 0 I'- 0 0 0 0 0 LUOLU 00 (0 0 0 0 "! C! 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""'::l (/}cow :::iiE OWO "0 Q) ell "2 C 000- XO Ll.X(/} c: ..s ..c: Q) CIl :J 0 I-OW O...J 000 ~ ....,01- (.) ..s 0 I-""':J :J CIl Q) E :Jo!:: ::cen~ >-en...., (/) "0 d Q) E :a ..s ~ Q) 0""'<( !::o....: a.. .1-:2 ..c: 0 Cl Q) ~ wOI- a: <((/) z I- ~ .8 0;: ell ..s I- :2~3 WO-t/) ao-(/} 0 a: c u.. W w a: z d 0 c c 0 Z I- a: C z C i= I- () 0 W W W <( ()a:<( W I- :::iiE > () G...I I- :::iiE Wwa: :E 0 ::i ""'zl- z<( 0 a: a.. o=:z <(?- m () a.. a.. a: 0 ::I: 0 ::;) W a.. <( a..0() ()I- t/) a: <( I Attachment: III or No REQUEST FOR COUNCIL ACTION DATE: December 22, 2005 EDA ORIGINATING DEPARTMENT DEP ARTMENT APPROVAL AGENDA ITEM MDG Contract Renewal. PREVIOUS ACTION None. RECOMMENDED BOARD ACTION EDA recommended approval at the December 21,2005 meeting. FISCAL IMP ACT N/A. COMMENTS/RECOMMENDATIONS ~ll\ MUNICIPAL DEVELOPMENT GROUP, INC. DATE: December 22,2005 MEMO TO: St. Joseph Economic Development Authority FROM: Joanne Foust & Cynthia Smith-Strack, Municipal Development Group RE: MDG, Inc. Contract for Economic Development Services - 2006 Background: MDG, Inc. has provided economic development consulting services to the City of St. Joseph since August of 2001. MDG, Inc. is interested in continuing to provide these services and work with the EDA and community to further commercial and industrial development. Enclosed is a revised letter outlining the proposed contract for 2006 as recommended for Council approval by the EDA at its December meeting. A copy of the draft contract is also attached. Action: If the City Council desires to continue with the contract a MOTION to approve the contract and authorize execution of the contract is in order. .. Mu N I C I PA L tlEVELOPMENTGROUf', INC. December 14, 2005 City Administrator Weyrens Mayor, City Council and St. Joseph EDA 25 College Avenue, PO Box 668 St. Joseph, MN 56374 Dear Administrator Weyrens, Mayor Carlbom, Council and EDA Members: Over the previous four and one-half years we have enjoyed working with the business community, City Council, EDA, City Staff and the recently formed Downtown Committee on various economic development projects as the City's Economic Development Consultants. We continue to see tremendous potential for continued commercial and industrial growth and redevelopment in 2006 and in the future. In 2005 we have had the opportunity to work with the City, EDA, Downtown Committee and a number of business contacts on current plans/projects and those that are being planned for 2006. As of the date of this letter St. Joseph EDA staffing goals appear to remain fluid with regard to contracting for professional economic development services, providing said services at a municipal staff level or some combination thereof. As you may recall, when reviewing the preliminary 2006 budget, the EDA focused on the dollar amount as opposed to an ultimate recommendation regarding 2006 staffing. The preliminary 2006 EDA budget included an increase in the 'professional services' line item as a means of providing additional flexibility in that if an employee was to added sufficient dollars would be available for salary/benefits and/or the continuation of consultant services or some combination thereof. A total of $40,000 was included in the preliminary budget for EDA staffing services. In November of this year MDG, Inc. presented an offer to the EDA based on three different contract lengths as follows: . A three (3) month contract at an hourly rate of $60/hour or $2,1 OO/month (based on 35 hours/month), or . A six (6) month contract at an hourly rate of $55/hour or $1 ,925/month (based on 35 hours/month), or . A twelve (12) month contract at an hourly rate of $52/hour or $1 ,820/month (based on 35 hours/month). At the November meeting the EDA discussed contract lengths and noted additional study by the City was needed prior to embracing a particular length of contract. Therefore, the EDA proposed a twelve (12) month contract which included a compensation clause in the event early termination of the contract is initiated by the City. A copy of the revised contract is attached for review. If you have any questions regarding our current or future services, please do not hesitate to contact us at 952-758- 7399 or at staff@municipaldevelopmentgroup.com. Thank you again for your consideration! Cynthia Smith-Strack, Principal Municipal Development Group Inc. Joanne M. Foust, Principal Municipal Development Group, Inc. 25562 Willow Lane. New Prague, MN 56071. (952) 758-7399 . Fax: (952) 758-3711. staff@municipaldevelopmentgroup.com . www.municipaldevelopmentgroup.com AGREEMENT FOR CONSULTING SERVICES THIS AGREEMENT is made and entered into this _ day of _,2005 by and between the City of St. Joseph and/or St. Joseph Economic Development Authority, a Municipal Corporation, hereinafter referred to as the "City" and Municipal Development Group, Inc., a Corporation, hereinafter referred to as the "Company". I. DEFINITIONS A. City - The "City" shall be defined as the City of St. Joseph, a Municipal corporation. B. Company - The "Company. shall be defined as Municipal Development Group, Inc., a Minnesota corporation. C. Economic Development Services - "Economic Development Services" shall be defined as consulting services relating to commercial and industrial (re) development, including on-site and off-site office hours; meetings with business prospects, city officials and the general public; preparation of materials for meetings; preparation of economic development policies or standards, preparation of economic development marketing materials, preparation of Downtown Committee meeting packets and material preparation and other economic development duties as assigned. D. Hourly Fee- The "Hourly Fee" shall be defined as a $52 per hour fee charge for economic development consulting services. MDG, Inc. agrees to provide an average of 35 contract hours per month to the City of St. Joseph. Invoicing will occur on a monthly basis (lump hourly sum of $1,820). The Company shall be reimbursed for additional expenses including, but not limited to, mileage (at federal rate), long-distance phone charges, postage and copying. E. Off-Site - "Off-Site" shall be defined as consulting services provided for the City of St. Joseph's EDA at the company's office. F. On-Site - "On-Site" shall be defined as consulting services provided at the City of St. Joseph's City offices as opposed to those services provided at the Company's offices. G. Reimbursable Expenses- "Reimbursable Expenses" shall be defined as the expenses associated with projects completed for the City including long distance telephone service fees, long distance fax charges, printing and reproduction, supplies directly related to a specific service or project and mileage expenses based on the federal reimbursable rate for mileage. City of St. Joseph - EDA Consulting Agreement - MDG Inc. Page 1 II. SCOPE OF SERVICES AND FEES The Company will work with the City, the EDA, the Downtown Committee, City staff, and prospects on various economic development projects as outlined below. It is the intent of this agreement that there will be a close cooperative working relationship between the Company and the City. Basic services and fees shall include: A. The Company shall provide an average of thirty-five (35) hours of economic development consulting services per month, which may include both on-site and off-site office and meeting hours, at an hourly rate of $52.00. B. The Company shall invoice the City on a monthly basis for the 35 hours which are contracted. Monthly rates will be approximately $ 1,820.00, plus reimbursable expenses. A monthly update of the total hours and projects completed shall be provided to the EDA. C. The Company may provide additional assistance in conjunction with specific projects (e.g. DEED's Minnesota Investment Fund Grant Application, Initiative Fund Loan Applications, or other grant application) as authorized by the City for a lump sum project fee. D. The Company shall be reimbursed for other reimbursable expenses directly related to economic development services provided for the City, including mileage and travel, long distance phone/fax and copies (estimated at an average of $280 per month). III. RESPONSIBILITIES A. The Company shall respond to all business leads and other inquiries from the City or forwarded from the City in a timely fashion, generally within twenty-four (24) business hours. B. The Company shall prepare and submit itemized invoices detailing the projects completed and the dates in which services were provided by the tenth (10th) of each month following the service. C. The City shall be responsible for providing a work space and computer/printer for the Company to utilize while completely weekly on-site consulting service hours. D. The Company shall provide office space for consulting services provided off-site. IV. MISCELLANEOUS PROVISIONS A. Assignment. Neither party hereto may assign, pledge or transfer their interest, obligation and responsibilities under and pursuant to this Agreement, without the other party's prior written consent. City of 81. Joseph - EDA Consulting Agreement - MDG Inc. Page 2 B. Right of Termination. The City may terminate this Agreement upon thirty (30) days written notice. In the event that termination of the Agreement is requested by the City, the City shall compensate the Company for early termination in an amount equal to two (2) months of contracted hourly service based on the 2006 rate of $52/hour. C. Binding Effect. This Agreement shall inure to the benefit of, and is binding upon the parties hereto and their respective heirs, representatives, successors and assigns. D. Amendments. This Agreement can be amended only in writing signed by both parties. V. TERM OF AGREEMENT This Agreement covers the period beginning January 1, 2006 through the 3151 day of December 2006, and may be renewed or amended thereafter. IN WITNESS WHEREOF, the parties have set their hand as of the date first written above. City of St. Joseph, a Municipal Corporation By: Its: Dated: MUNICIPAL DEVELOPMENT GROUP, INC. a Minnesota Corporation By: Its: Dated: City of St. Joseph - EDA Consulting Agreement - MDG Inc. Page 3 I Attachment: II or No REQUEST FOR COUNCIL ACTION DATE: December 22,2005 EDA ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM EDA annual report. PREVIOUS ACTION None. RECOMMENDED BOARD ACTION For review and approval. FISCAL IMP ACT N/A. COMMENTS/RECOMMENDATIONS EDA annual report offered for your review and approval. ~1l\ MUN I C I PAL DEVELOPMENT GROUP, INC. Date: December 22, 2005 Memo To: Mayor Carlbom Councilors City Administrator Weyrens Memo From: Joanne Foust and Cynthia Smith-Strack, MDG, Inc. RE: Annual Report of EDA - 2005 Background: Attached is a report of annual activities of the S1. Joseph EDA for calendar year 2005. The report satisfies a statutory requirement to report annually to the City Council regarding EDA activities. 2005 EDA Annual Report to City Council 2005 ANNUAL REPORT OF THE ST. JOSEPH EDA The following activities and events occurred during the calendar year of 2005. 2005 APPOINTMENTS: The following appointments to offices were made at the January 19, 2005 EDA meeting: Chair: Vice Chair: Treasurer: Secretary: Member at Large: Ross Rieke (Council Representative, term expires 2006). Richard Carlbom (Mayor, term expires 2007). Tom Skahen (At-large representative, term expires 2007). Bruce Gohman (At-large representative, term expires 2006). Ken Jacobson (At-large representative; term expires 2011) Mayor Richard Carlbom was sworn in as a member of the EDA Board on January 19, 2005 replacing outgoing Mayor Larry Hosch. Board Member Bruce Gohman's term expires January 1, 2006, however Gohman is to hold the seat until the first regular meeting of the 2006 or until his successor has been appointed and qualified. MEETING DATES: The St. Joseph Economic Development Authority met 12 times during the year 2005. The meeting dates were as follows: January 19, 2005 February 16, 2005 March 16, 2005 April 20, 2005 May 18, 2005 June 15,2005 July 21, 2005 August3,2005 September 21,2005 October 19, 2005 November 16, 2005 December 21, 2005 Mayor Richard Carlbom with support from the City Council created a Downtown Committee in 2005. The Committee is comprised of two representatives from the EDA (Carlbom, Rieke), residents and members of the business community. The Downtown Committee meetings/agendas are organized by EDA consulting staff. The Downtown Committee met five times in 2005: June 22, 2005 August 24, 2005 October 26, 2005 July 28, 2005 September 28, 2005 November 30, 2005 MISSION: The mission of the EDA is to provide a professional management program which assists industrial and commercial development activities that minimize impacts to the environment, transportation system, municipal water and sewer and financial resources for the City of St. Joseph. The EDA conducted its annual prioritization analysis during January and February of 2005 and selected the following priorities: 1. Proactively encourage/participate in the expansion of the joint annexation agreement with St. Joseph Township to include areas west of the Bechtold farm between CSAH 2, CSAH 75 and 1-94. Work with the Planning Commission to recommend Council guide areas within the expanded agreement for commercial/industrial future land use. 2. Promote commercial developments that maximize the return on City investments in public facilities and services, expand the tax base, provide quality employment opportunities and complement existing services. 3. Promote industrial developments that maximize the return on City investments in public facilities and services, expand the tax base, provide quality employment opportunities and complement existing services. 4. Retain existing industrial uses and encourage new industrial development tot locate in existi ng industrial parks and industrial zoned areas. City of St. Joseph EDA 2005 Annual Report 2005 EDA Annual Report to City Council 2005 PROSPECTS/TECHNICAL ASSISTANCE/COORDINATION The EDA members and their staff/consultants worked with a number of commercial and industrial businesses during 2005. Nine (9) new business contacts were made during 2005, and twenty-two (22) contacts from previous years were followed up with. Of the new prospects approximately 44% were commercial/service businesses while 56% were industrial or manufacturing. In 2004 60% of new contacts were commercial/service establishments and 40% industrial; during 2003 43% of the new contacts were commercial/service businesses while 57% were industrial or manufacturing businesses. Following is a summary of the various contact activities within 2005. Businesses have been identified with a project number to protect the confidentiality of the company, which is sometimes a concern while they explore expansion opportunities. Proiect 01-E: This project involves the expansion of a service within the community. MDG has been keeping in touch with the project contact over the past four and a half years. MDG continues correspondence on a regular basis. Most recently at the prospect's request MDG compiled and delivered information regarding vacant commercial sites adjacent to CSAH 75, future roadways. future residential developments, acreage owned by developers and the location of the new K-8 school. This prospect has been working with another entity within the community with regard to the sale of land for the expansion of the service in St. Joseph. Proiect 01-F: This company has been in contact with the EDA regarding potential sites for a commercial business since August, 2001. MDG has forwarded the contact information on a number of commercial sites at various times throughout the previous four and a half years. The local real estate representative and the corporate contact both changed in 2005. This prospect is occasionally active. MDG continues to follow up on a regular basis. Proiect 01-1: This business originally contacted the City in 2001. In 2002 they noted their project was on-hold. The company contacted MDG again in June of 2004 requesting additional information on available commercial sites in the City. MDG has forwarded additional information as requested on several occasions and remained in contact with this prospect. The project status remains active. Proiect 02-L: This prospect constructed an industrial facility in 2003. The business owner occupies a portion of the facility with the remainder used for industrial incubator facilities. The business/property owner notes difficulty in leasing the incubator space due to competition from an industrial park in the neighboring township. MDG remains in contact with this building owner on a regular basis. Proiect 02-R: This prospect originally contacted the City in 2002, the following year the prospect purchase 8.31 acres in the Buettner Business Park. In 2005 the prospect initiated construction of a 17,000 s.f. industrial facility which will bring an estimated 20 jobs into the community. The prospect is expected to occupy the building in early 2006. MDG remains in touch with the business owner to assist as requested. Proiect 02-AA This business owner contacted the City in 2002 and purchased a lot in the Buettner Business Park. The business owner completed and took occupancy of a 10,000 square foot industrial facility in 2005. Project 02-FF: This prospect phoned the City in late 2002 inquiring about a specific lot in the Buettner Business Park. The project has occasional periods of activity mixed with inactivity. Therefore, MDG, Inc. remains in contact with the prospect on an occasional basis. Project 03-A: This group of developers are contemplating a large highway commercial development in an area not yet annexed into the City. The development representatives are awaiting the results of the Field Street extension City of 81. Joseph EDA 2005 Annual Report 2 2005 EDA Annual Report to City Council corridor prior to moving forward with a potential project. MDG continues to maintain active correspondence with this prospect. Proiect 03-1: This lead contacted the City in 2003 and was searching for 5,000 s.f. of retail space to lease. MDG, Inc. remains in contact with this prospect on an occasional basis. The project has evolved into the search for a franchisee to partner with the project lead. This prospect owns several commercial retail stores in Minnesota and South Dakota. Proiect 03-S: The EDA has as its top priority the establishment of additional industrial lots featuring a full compliment of urban services. This project involves the potential development of additional industrial acreage. In 2005 a new purchase agreement for the acreage was executed. The pending sale and the potential for industrial acreage creation is to a certain extent dependent on the completion of a corridor study for a northern east/west collector street. The corridor study is underway. MDG assists as needed with this project. The EDA is expected to have a representative on the TAC committee for the study. Proiect 03-U: Inquiry forwarded to MDG in October 2003 regarding a commercial development in St. Joseph. MDG, Inc. remains in contact with the prospect on an occasional basis. Proiect 04-8: This developer purchased an industrial lot in the City earlier in the year. The prospect has no immediate construction plans. MDG follows up with the prospect routinely offering to assist as needed. Proiect 04-D: MDG contacted the owner of industrial acreage within the corporate limits regarding interest in re-subdividing and marketing industrial lots. During 2005, the property owner occasionally expressed an interest in possibly re- subdividing. MDG continues to follow up with the project representative regarding the project. Project 04-E: This prospect contacted MDG in 2004 regarding demographic and economic development data for St. Joseph. The prospect was considering a leasing commercial retail space in the community near the Wobegon Trail. This project is currently progressing through a period of inactivity, however MDG remains in touch do to the proposed redevelopment of a commercial parcel which could house the proposed establishment. Proiect 04-F: This prospect contacted MDG in May of 2004 regarding commercial lease space in the downtown area. The prospect continues to express occasional interest in a project in downtown. MDG remains in contact with this prospect occasionally. Proiect 04-H: This group of investors closed on an existing mixed-use facility in downtown 8t. Joseph in 2005. A site plan for building renovation is currently being reviewed by the City. MDG remains in contact with the prospect. Project 04-K: A representative from Project 04-K contacted the City in August 2004 regarding the need to secure new office lease space in an extremely cost effective manner. MDG forwarded information as requested and remained in touch as warranted. The prospect secured lease space in 8t. Joseph in January of 2005. Proiect 04-L: This project involved consideration of the use of TIF to facilitate the expansion of an existing facility within the City of 8t. Joseph. The developer originally requested TIF assistance in 2004 then decided to not seek TIF. In 2005 the request was reinitiated and again allowed to expire. City of 81. Joseph EDA 2005 Annual Report 3 2005 EDA Annual Report to City Council Proiect 04-M: This business is currently located in another community and is considering relocating to St. Joseph. This contact made his plans public in 2005. The business owner has completed an EAW in connection with the development. Groundbreaking in May 2006 is anticipated with facility occupancy in 2007. MDG continues to actively participate in this project. Proiect 04-N: This business owner contacted the City in the fall of 2004 regarding available industrial acreage. MDG representatives have met with the prospect on several occasions and remain in contact with the prospect. Proiect 04-0: This prospect contacted MDG in late 2004 requesting information on existing commercial lease space and vacant acreage available for purchase. The prospect is currently pursuing projects in other communities, however, MDG remains in occasional contact with this prospect. Proiect 04-P: This prospect contacted MDG in late 2004 to review applicable zoning standards, the process for rezoning and site plan review and redevelopment TIF for a parcel in the northern portion of the City. Also discussed redevelopment tax increment financing. The prospect ultimately decided to lease space in Albany, Minnesota. Proiect 04-P: This prospect approached the City regarding redevelopment of an existing structure in December of 2004. MDG met with the prospect, supplied information and followed up over the subsequent three months. The prospect ultimately determined the project was not financially feasible. Proiect 05-A: This prospect contacted the City in March 2005 regarding a possible redevelopment project. Since that time, this prospect has purchased an existing facility within the community and is continuing to contemplate rehabilitation. Preliminary building plans have been submitted to the City for review/comment. MDG follows up as needed. Proiect 05-B: This lead was forwarded to the Mayor by the SCAEDP on March 22nd. MDG followed up with the Mayor on March 23rd and contacted Project 02-L on the same day. Additional follow up by MDG occurred on March 29th and March 30th; April 6th, 13th and 27th; and May 4th and 25th. On May 25th the company informed MDG they had secured leased space in another community. Project file closed. Proiect 05-C: This lead was forwarded to the Mayor by the SCAEDP on March 29th. MDG followed up on the lead on March 29th. The prospect was an out-of-state company looking for tax advantages (I.e. JOBZ) in conjunction with the desire to lease industrial space. Timeline for response was extremely tight (less than one week). MDG performed additional research on March 30th re: JOBZ acreage. After speaking with representatives from DEED, Region 5 and West Central EDC it appears JOBZ assistance for this project is not warranted/feasible. Since 8t. Joseph couldn't comply with request for JOBZ a proposal was not submitted to the company. Proiect 05-D: MDG spoke to the project representative initially in June to respond to very preliminary requests. MDG met with the prospect and an industry specialist from the Mn. Department of Employment and Economic Development earlier in the year. MDG continues to remain in contact with this prospect including most recently on November 30th. The prospect is currently seeking venture capital, estimates search for a building may be as much as 9 to 12 months away. Proiect 05-F: This project involves the expansion of a commercial retail facility into the City of St. Joseph. MDG met with the development prospect and provided requested demographic, mapping and statistical data as requested. This prospect sought and received rezoning approval for a lot within Buettner Business Park. The company will close on the remaining two commercial lots in the Business Park in early 2006. City of St. Joseph EDA 2005 Annual Report 4 2005 EDA Annual Report to City Council Proiect 05-1: This project involves a potential new investment within the business community. Property has been secured and concept ~Ianning is on-going. MDG remains in contact with the developer including most recently on November 30t . City of St. Joseph EDA 2005 Annual Report 5 2005 EOA Annual Report to City Council BUILDING PERMITS: 1998.2005 Following is a six year comparison of building permits let for commercial/industrial projects in the City of St. Joseph: YEAR APPLICANT PERMIT VALUE 1998 Sunset Mfging $250,000.00 1998 MCO Addition $300,000.00 1998 Borgert Products $725,000.00 1998 Kittridge Truck Storage $80,000.00 1998 Tamarack Addition $51,000.00 1998 Caseys $500,000.00 Subtotal $1,906,000.00 1999 Comm/rental $175,000.00 1999 Storage $60,000.00 1999 Bank $1,200,000.00 Subtotal $1,435,000.00 2000 Vicwest Remodel $21,000.00 2000 Vet Clinci $270,000.00 2000 Gas & Bait Expansion $16,500.00 2000 Lemmer Commercial $54,000.00 Subtotal $361,500.00 2001 Spring Green $143,000.00 2001 Autobody 2000 $280,000.00 2001 Ministorage $90,000.00 2001 Sunset Mfging $80,000.00 Subtotal $593,000.00 2002 Essilor $20,000.00 2002 Scherer Trucking $26,530.00 2002 Tanner Systems $350,000.00 2002 Bill Nelson $650,000.00 2002 Vicwest $2,500,000.00 2002 American Manufacturing $210,000.00 2002 St. Joseph Business Ctr. $148,000.00 2002 Knight Builders $225,000.00 2002 Borgert Products $99,000.00 2002 Oeutz $350,000.00 2002 Oeutz $108,900.00 Subtotal $4,687,430.00 2003 Mn. Home Improvements 132,000.00 2003 OM Partnership 400,000.00 2003 OMS/MAC 1,409,000.00 2003 Lemmer Trucking 25,000.00 City of St. Joseph EDA 2005 Annual Report 6 2005 EDA Annual Report to City Council YEAR APPLICANT PERMIT VALUE 2003 North Central Truck Accessories 1,058,300.00 2003 BTL Properties 400,000.00 2003 OM Builders 4,895.00 2003 Midnight Haulers 2,500.00 2003 Midnight Haulers 30,000.00 Subtotal $3,461,695.00 2004 Kaeter Trucking 113,400.00 2004 Safeshred 585,000.00 2004 Mn. Association of Farm Mut. Insur. 305,000.00 2004 Stonehouse Properties, LLC 997,043.00 2004 BTUSt. Joseph Partners, LLC 350,000.00 2004 Holiday 50,000.00 2004 Beeline 12,000.00 2004 Central MN. Fed Credit Union 125,000.00 2004 Mark Loso 158,395.00 2004 OM Bldg. Remodel 13,000.00 Subtotal 2,708,838.00 2005 OM Building Corp $ 175,000.00 2005 Verizon Wireless $ 75,000.00 2005 Midnight Haulers/David Potter $ 987,649.60 2005 Wilson HV AC $ 6,000.00 2005 T erwosscha Construction $ 436,000.00 2005 Gerald Wensmann $ 6,500.00 2005 RA Morton & Assoc (Bliss Media) $ 1,103,967.26 Subtotal $ 2,790,116.86 TOTAL $17,943,579.86 City of St. Joseph EDA 2005 Annual Report 7 2005 EDA Annual Report to City Council DIVERSIFICATION OF THE TAX BASE: The following summary and chart indicate the progress toward the EDA's goal of diversifying the tax base: CITY OF ST. JOSEPH. HISTORICAL COMMERCIAL & INDUSTRIAL CONSTRUCTION 1997 $895,OOO.OC 1998 $1,906,000.00 1999 $1,435,OOO.OC 2000 $361,500.00 2001 $593,000.00 2002 $4,687,430.00 2003 $3,461,695.00 2004 $2,708,838.00 2005* $2,790116.86 TOTAL $17,943,579.86 * Total building permit value through November 2005. Additional Commercial/Industrial Tax BaseNear $5,000,000.00 $4,500,000.00 $4,000,000.00 $3,500,000.00 $3,000,000.00 .= Amt. $2,500,000.00 $2,000,000.00 $1,500,000.00 - $1,000,000.00 $500,000.00 'p::C $0.00' 97 98 99 00 01 Year 02 03 04 05* City of St. Joseph EDA 2005 Annual Report 8 2005 EDA Annual Report to City Council Estimated Annual Increase in Taxes For All Jurisdictions YEAR CITY COUNTY SCHOOL STATE MISC 1997 $ 5,591.88 $ 4,905.49 $ 5,500.44 $ 6,302.59 $ 245.43 1998 $ 16,241 .82 $ 14,248.16 $ 15,976.22 $ 18,306.09 $ 196.37 1999 $ 12,995.39 $ 11,400.22 $ 12,782.88 $ 14,647.05 $ 43.96 2000 $ 2,909.47 $ 2,552.34 $ 2,861.89 $ 3,279.25 $ 69.68 2001 $ 4,611.19 $ 4,045.17 $ 4,535.78 $ 5,197.25 $ 636.83 2002 $ 42,143.93 $ 36,970.81 $ 41,454.76 $ 47,500.25 $ 476.41 2003 $ 31,528.04 $ 27,658.00 $ 31,012.47 $ 35,535.12 $1,753.17 2004 $ 21,224.27 $ 20,706.77 $ 23,218.16 $ 26,604.14 $ 356.68 2005* $ 26,785.25 $ 22,516.09 $ 25,134.24 $ 28,511.65 $ 382.25 TOTAL $164,031.24 $145,003.04 $162,476.85 $185,883.39 $4,160.78 . Based on taxes payable 2006 proposed (Le. city tax rate 51.153; county tax rate of 43%; school tax rate of 48%; state tax rate of 54.45 and misc. tax rate .73% and tax capacity rates for commercial property of 1.5% for first $150,000 in value and 2.0% thereafter. r----- - Annual Increase in City Tax Revenue $45,000.00 $40,000.00 $35,000.00 $30,000.00 $25,000.00 AMT. $20,000.00 $15,000.00 $10,000.00 $5,000.00 - I $0.00 I 97 i i i L 98 99 00 01 Year 02 03 04 05* City of St. Joseph EDA 2005 Annual Report 9 2005 EDA Annual Report to City Council ADDITIONAL PROJECTS: The St. Joseph EDA actively pursued other projects during 2005. Preparation/Maintenance of Information for Distribution to Development Leads The EDA created and distributed information to development leads as requested throughout the year. The information includes a summary of development activity based on City data and commercial/industrial sales based on data from the Stearns County Assessor's Office. All data reflected is part of the public record. A summary of sample information created follows and includes: 1. A summary of current residential development activity, phasing and resulting increases in population. 2. A summary of historical commercial development activity. 3. A summary of residential building permit information for 2005. 4. A summary of sales of vacant commercial acreage. 5. A summary of sales of commercial facilities. 6. A summary of sales of vacant industrial acreage and industrial facilities. Preparation of Inventory of Available Commercial and Industrial Land and BuildinQs for Sale or Lease. The EDA has created a database of information regarding available commercial and industrial properties (for sale or lease). The database contains GIS information that is available with overlays of existing urban facilities/infrastructure, orthophotos, topography, soil types, wetlands and more. The data is tied to Stearns County's GIS database and includes information such as names of property owners, property identification numbers, estimated market values, property addresses and more. The EDA file includes electronic copies of: 1. Vacant commercial and industrial parcels available for sale within the community. 2. Commercial and industrial facilities available for sale within the community. 3. Commercial and industrial facilities for lease within the community. 4. A parcel by parcel inventory/examination of all properties within the B-1 Downtown Commercial District zoning classification. Participation in the Southern Corridor (Field Street) TAC EDA consulting staff was pleased to serve on the Technical Advisory Committee for the Southern Collector Street corridor study. MDG, Inc. may also be involved in the TAC for the Northern easUwest Collector Street corridor study. Promotion/OfferinQ of Financial Incentives Available The EDA continues to offer the following incentives to qualified applicants. Tax Increment Financing The EDA received and MDG reviewed one pre-application for the use of tax increment financing in 2005. The proposed use of economic development TIF was the expansion of an existing industrial facility. The applicant pulled the pre-application prior to consideration by the EDA and City Council. EDA staff have reviewed TIF concepts with a variety of business prospects. Among TIF districts contemplated were economic development district(s), redevelopment district(s) and renovation/rehabilitation district(s). Economic development districts have the shortest duration (eight years of payable increment) whereas both redevelopment and renovation/rehabilitation districts can have a life of up to twenty five years. City of 81. Joseph EDA 2005 Annual Report 10 2005 EDA Annual Report to City Council As you may be aware tax increment financing is a tool which allows the City/EDA to reimburse the company or land owner a portion of the new property taxes which are generated as a result of an expansion project. The amount of financial assistance available (TIF) is dependent upon a number of factors including but not limited to the assessed market value of the building and the financial need of the company. Tax Abatement EDA staff reviewed tax abatement as an incentive with many business prospects this year, and received and reviewed one pre-application for tax abatement assistance. The application for tax abatement was pulled by the applicant prior to consideration by the EDA/City Council. Like TIF, tax abatement is a tool which allows the City/EDA to reimburse the company a portion of property taxes which are generated within a specified period of time. The difference between TIF and tax abatement is that with tax abatement the County and/or school district have an option to participate (with TIF participation is mandatory). The amount of the tax abatement available depends on a number of factors, including, but not limited to the financial need of the company and participation by County and school entities. The legislature's omnibus bill includes a provision for the extension of tax abatement districts for up to twenty years in specific situations. The omnibus bill has not been acted on by the State legislature. Revolving Loan Fund The revolving loan fund, established in 2002 through principal and interest payments from a MIF grant/loan have been building the fund, which has a current balance of approximately $18,000. EDA staff have discussed the RLF with a few business contacts however no formal applications for assistance were received. Minnesota Community Capital Foundation The City of St. Joseph/EDA participates in the Minnesota Community Capital Foundation (MCCF). The MCCF became operable nearly three years ago (Feb. 2003). Throughout the year EDA staff have distributed information to several development prospects regarding the fund. Through the MCCF the City is able to offer up to $250,000 to qualified projects for a variety of uses (including working capital) on reoccurring basis. Development leads have not been interested in the MCCF perhaps due to the absence of interest savings. The EDA has suggested the City petition to cease participation in the MCCF at a City level. Development prospects in St. Joseph may be able to access the MCCF through sponsorship by Stearns Electric. Downtown Committee Staff Liaison The inaugural meeting of the Downtown Committee was held in June of 2005. Since that time, the committee has met five additional times. During 2005 the committee developed the following mission statement and goals: Mission statement: 'To create an identifiable destination area of local and regional interest by promoting a sense of place and ambiance in a united, revitalized and viable core of the City." Committee qoals: · Definition of 'Downtown': what area/dimensions; structure/parcel inventory or catalog. · Image/attributes desired to make downtown a focal point/place of destination. · Design standards for developments in downtown which focus on pedestrians and relate to a human scale (storefronts, entrances, signage, etc.). · Identification of priority elements of historic architecture desired for replication within new construction and/or rehabilitation projects. . Priority areas for redevelopment. . Streetscape amenities desired. · Pursue market studies to determine what type/extent of commercial, office and residential uses that may be best for the downtown. City of 51. Joseph EDA 2005 Annual Report 11 2005 EDA Annual Report to City Council VisioninQ Process The committee is currently conducting a visioning process which will culminate in a purposeful decision to move forward because sufficient interest exists or to elect not to pursue a project due to lack of community support. The following processes are underway and expected to wrap up by March 2006. 1. Visiting other downtowns that have successfully undertaken such projects. Members of the Downtown Committee are individually visiting several downtowns, taking pictures and reporting back to the entire committee. Ten such visits are scheduled with ten reports expected for the January 2006 meeting. 2. Create a technical inventory of the downtown. A technical inventory has been created and distributed to Downtown Committee members and is available for public review and reference. Subjective analysis: what is valuable, what is missed, what is good, what is negative. A community meeting is planned for February 2Z'd, 2006. The meeting will expose those in attendance to pictures from other downtowns and include a survey component regarding subjective analysis. 3. Conduct public meetings to inform citizens of technical and subjective analysis and what other communities have done. Participants queried about downtown vision. The Downtown Committee hosted one event bringing property/business owners within the downtown together to discuss redevelopment/revitalization in general. A second meeting is scheduled for February 2Z'd. 4. Decide whether or not interest in moving forward with substantial redevelopment project. The Downtown Committee has not made a conscious and definitive decision as to whether or not public support for downtown redevelopment exists. It is presumed additional information and meetings would likely need to occur prior to such a definitive decision, but that decision is expected by March 2006. 5. Summarize the findings and disseminate widely. Following a conscious decision to either move forward with a revitalization effort or not, concise findings and on-going activity updates will be widely disseminated so as to evoke a definitive vision in the minds of all members of the community. Draft Strateoic Plan While pursuing the visioning process the Downtown Committee is also researching/drafting a Strategic Plan outline for a revitalization project. The Plan will be a comprehensive strategy for achieving the identified vision for downtown: a place of 'walkable urbanity' that can become the entire community's gathering place. The strategic plan will reflect input received in visioning process and should include a tangible work plan. Following is the start of the Strategic Plan. It is only included for your information as it has not been thoroughly reviewed by the committee as of yet. CHARACTER. Define the boundaries of downtown, how dense it should be, and how it addresses the immediate surrounding neighborhoods. The downtown 'urban' character is reflected in a density of land use that highest in the city: small lot sizes/widths; building forward/parking rear; no side yard setbacks; no maximum surface coverage limit, building may cover entire lot). If there are less dense neighborhoods surrounding downtown, this can and should be maintained, thus providing those residents with the best of two worlds: 'suburban' homes a short distance from walkable urbanity. . What specifically do we want the urban environment to look like? Downtown committee, public input, research, professional advice (e.g. landscape architect). How can we help to promote a downtown 'experience' for pedestrians that will be different depending on the time of day, the day of the week, or the season of the year - even if a pedestrian is traveling along a well trod path. How can we provide opportunities for new experiences nearly every time a pedestrian takes to the streets? Downtown City of 51. Joseph EDA 2005 Annual Report 12 2005 EDA Annual Report to City Council committee, property owner/business owners take ownership of the downtown 'experience', involvement by civic organizations, public input, research, etc. . · What do we need to do to make sure it can happen? Ordinance amendments, letting property owners know what options are available, funding source identification. HOUSING. It is important to realize that housing is two-thirds of the built environment, so it is a critical part of the strategy to revitalize a downtown. Commercial development and employment opportunities follow the development of roof-tops. Encourage a vast array of moderate and high density housing at both market rate and affordable levels. · What are opportunities for housing development? Public input and professional market research and advice. · City officials to make sure such housing is legally allowed within the downtown (revise zoning ordinance 50/50 business to residential mix requirement). City officials/staff. · City staff inventory city-owned land and buildings that could be available for early development or redevelopment. City staff. · Downtown Committee (sub-committee?) identify land/buildings that could be available for early development andlor redevelopment. Downtown Committee or sub-committee. · What are opportunities for housing development? Public input and professional market research and advice. · What do we need to do to make sure it can happen? Ordinance amendments, letting property owners know what options are available, funding source identification. RETAIL. Determine the retail concentrations that a downtown market could support, including urban entertainment (movies, restaurants, night clubs); specialty retail (clothing, furniture, and jewelry boutique stores); regional retail (department stores, lifestyle retail); and local-serving retail (grocery, drug, book, video stores). These different retail options should be concentrated into walkable districts, creating, in essence, regional destinations that give the area critical mass, identity and a reason to live there. · What are opportunities for retail development? Public input and professional market research and advice. · What do we need to do to make sure it can happen? Ordinance amendments, letting property owners know what options are available, funding source identification. CULTURE. Determine how the link between one-of-a-kind existing cultural facilities and the downtown can be measurably strengthened and opportunities for abstract and physical interaction opened/facilitated. · Create "road map" to strengthen the link between the College of 81. Benedict, 81. Benedict's Monastery, downtown property owners, adjacent residents, the public at-large and City officials and provide City of St. Joseph EDA 2005 Annual Report 13 2005 EDA Annual Report to City Council measurable opportunities for abstract and physical interaction between the aforementioned entities. Public input and Downtown Committee (sub-committee?) . . What do we need to do to make sure it can happen? Changes in the physical environment, cooperative interaction between event planners, property owners and public entities. PUBLIC INFRASTRUCTURE. Focus on essential issues such as water and sewer, parks and open space, opportunities for gathering/lingering/people watching, transportation (pedestrian, transit, vehicular, truck), structured parking, and enhanced security and cleanliness. Potential funding sources for newlimproved infrastructure. . Research quality of water and sewer laterals within the downtown. Research opportunities to create/install: 'pocket' park, open space, gathering spaces, street furniture, outdoor dining opportunities, etc. Research opportunities to provide meaningful pedestrian infrastructure such as an interconnected sidewalk/walkway system, areas to gather, opportunities to linger, etc. Research opportunities to accommodate an expanded public transportation presence in the future. Research opportunities to promote structured parking facilities within the downtown (e.g. fee in-lieu of parking proceeds used to establish public parking). Research methods to promote continued security and cleanliness in the downtown (e.g. cooperative effort among property owners/stakeholders). Public input, College of St. Benedict, St. Benedict's Monastery, downtown property owners, adjacent residents, the public at-large and City officials and Downtown Committee (sub- committee ?). . What do we need to do to make sure it can happen? Changes in the physical environment, identification of funding sources, cooperative interaction between property owners and public entities. EMPLOYMENT. Focus recruitment efforts on businesses that could be downtown, which includes both "export" employment (businesses that export goods and services from the metropolitan area which provide fresh cash into the economy) and regional- servicing employment (support businesses or organizations which locate in regional concentrations such as downtown). Generally these strategies occur later in the turn- around process, after a critical mass of urban entertainment and housing has occurred. . What do we need to do to make sure opportunities for employment within the downtown can happen? Economic development authority and city staff continue to reach out to potential business leads, conduct retention and expansion visits with existing businesses and identifylpromote funding sourceslavailable financial incentives. COMMUNITY INVOLVEMENT. According to a research brief from the well-respected non- profit, community based think-tank The Brookings Institute, successful downtown revitalizations are generally privatelpublic partnerships - not the other way around. While the public sector, usually lead by the mayor or some other public official, may convene the strategy process but it must quickly be led by the private entities whose time and money will ultimately determine the effort's success. A healthy, sustained partnership is crucial to getting the revitalization process off the ground and building the critical mass needed to spur a cycle of sustainable development. Therefore, the strategic plan for the downtown must help ensure citizens, particularly property owners, business owners and residents of surrounding neighborhoods, have City of St. Joseph EDA 2005 Annual Report 14 2005 EDA Annual Report to City Council continuous opportunities for input and involvement. Keep opinion-makers and others informed about the revitalization process, as the public image of downtown during the early phases of revitalization is generally negative. Put a human face on the revitalization effort. · What do we need to do to make sure all stakeholders in the community are involved in and/or aware of the process? Downtown Committee (sub- committee) coordinate and facilitate a variety of opportunities/events to allow input from various stakeholders including, but not limited to: property owners, City officials, non-profit organizations and the general public. INVOLVEMENT OF NON-PROFIT ORGANIZATIONS. Bring existing non-profits into the process, and create new organizations to fill needed roles. These include business organizations, temporary task forces, events/arts coordinating group and others. · What do we need to do to make sure civic and community organizations are involved in and/or aware of the process? Downtown Committee (sub- committee) coordinate and facilitate a variety of opportunities/events to allow input from various stakeholders including, but not limited to: property owners, City officials, non-profit organizations and the general public. · Do we need to assist in the formation of new organizations to achieve goals (e.g. downtown merchant's association, fundraising committee, community foundation)? Downtown Committee (sub-committee) research and coordinate as needed. MARKETING. Continuously market downtown and specific new downtown events. Image of downtown revitalization initially may be neutral or negative constant attention must be paid to re-positioning the area. Communicate the strategy and progress in implementing the revitalization effort to the property owners (investors) and the banking community so they will have faith in the process in which they are being asked to invest. · How can the Downtown Committee, property owners, residents, civic and non-profit entities, elected/appointed city leaders and others interact to achieve synergy in revitalization efforts? Downtown Committee (sub- committee) coordinate and facilitate a variety of opportunities/events to allow interaction between stakeholder groups. SOCIAL VALUES. The social values of downtown need to be defined and plans put in place to enforce them. The ultimate goal of a downtown revitalization is to make it the community gathering place, a place for the entire community regardless of income or race. · How can we assure the downtown becomes a place where all members of the community feel welcomed (regardless of age, income, educational attainment, family origin/status, religious beliefs, etc.)? Downtown Committee (sub-committee) coordinate and facilitate a variety of opportunities/events to allow interaction between all members of the community. · How can we best remind ourselves of this goal as we develop and implement a strategy for downtown revitalization? Downtown Committee (sub-committee). City of St. Joseph EDA 2005 Annual Report 15 2005 EDA Annual Report to City Council GOALS FOR 2006: Following were proposed EDA goals for 2005 with updates on progress toward goals and plans for 2006. Recommendations relatinq to technoloQV: 1. Support commercial/industrial technology upgrades. }> Implementation: St. Joseph Economic Development Authority and City Council. Update: The City Administrator, City Attorney and MDG, Inc. met with Charter Fibercom in conjunction with the approval of their purchase of Seren/Astound Broadband. The purpose of the meeting was to discuss the extension of broadband and/or fiber to existing commercial, industrial and institutional areas and to place service or at a minimum conduit in the ground at the time of subdivision development/installation of utilities. Recommendations for Downtown Commercial (Re) Development: 1. The EDA should continue to promote rehabilitation of substandard properties andlor preservation of structures for rehabilitation in the Downtown. Uses should be centered on activities dependent on pedestrian traffic. }> Implementation: St. Joseph Economic Development Authority. Update: A Downtown Committee was formed and has been meeting relative to this issue for the previous six month. Additional information contained in previous sections of this report. 2. The EDA should gauge business interest in participating in a commercial rehabilitation program and if strong interest exists, consider the application for funding to the Small Cities Development Program. }> Implementation: The St. Joseph Economic Development Authority and City Council. Update: Businesses within the downtown have not demonstrated interest in participating in a commercial rehabilitation program which could involve storefront enhancements, coordination of design elements, installation of streetscape amenities, etc. This item is expected to be discussed further if/when a decision is made to pursue a downtown revitalization program. 3. The EDA should work with the College of St. Benedict and the Chamber of Commerce to proactively and consistently promote a downtown atmosphere that projects an image and ambiance associated with St. Joseph's history and its association with higher education as a means of creating a distinct identity for the City's downtown. }> Implementation: S1. Joseph Economic Development Authority, College of St. Benedict and Chamber of Commerce. Update: A Downtown Committee was formed and has been meeting relative to this issue for the previous six month. Additional information contained in previous sections of this report. 4. Sponsor or work with community organizations and the Minnesota Green project to sponsor downtown landscape and holiday light displays which reflect the interdependence of the City and the College. }> Implementation: S1. Joseph Economic Development Authority. Update: A Downtown Committee was formed and has been meeting relative to this issue for the previous six month. Additional information contained in previous sections of this report~ City of 81. Joseph EDA 2005 Annual Report 16 2005 EDA Annual Report to City Council Recommendations for Hiqhwav Commercial Developments: 1. Continue to encourage and promote efforts to achieve commercial redevelopment. ~ Implementation: Economic Development Authority. Update: EDA and staff continue to encourage commercial development via proactive outreach to development contacts. Throughout the year six contacts interested in commercial development adjacent to CSAH 75 have been facilitated. Recommendations for Industrial Development: 1. Existing industrial uses should be retained and new industrial development should be encouraged to locate in existing industrial parks and industrially zoned areas. ~ Implementation: Economic Development Authority and City Council. Update: EDA and staff continue to encourage industrial development via proactive outreach to development contacts. Throughout the year ten contacts interested in industrial development have been facilitated. 2. The EDA should continue to work with property owners to develop future industrial areas adjacent to current industrial zoned land, to assure an adequate supply of industrial land is available for development in the future. ~ Implementation: Economic Development Authority. Update: EDA staff have established/maintained rapport with various property owners with property zoned and/or guided to industrial use in an attempt to promote subdivision of additional industrial parcels. In addition, per EDA recommendation the City and St. Joseph Township have entered into an agreement to expand the area subject to a joint annexation agreement to include properties between CSAH 2, 1-94 and CSAH 75 and some areas south of 1-94. 3. Industrial activities complementary to existing uses should be identified and the development of such industries should be promoted and facilitated. ~ Implementation: Economic Development Authority and City Council 4. The Economic Development Authority should work with developers of new industrial parks to develop covenants which provide for aesthetically pleasing and quality developments. ~ Implementation: Economic Development Authority. Update: EDA staff continues to work with owners of industrial property zoned or guided for industrial development. The 1-1 zoning standards have been amended to ref/ect standards prescribed by existing covenants specific to industrial parcels. City of St. Joseph EDA 2005 Annual Report 17 I I Attachment: ~es or No REQUEST FOR COUNCIL ACTION Consent .::.. 200SAudit Service DATE: N..:O:Y:ember:2-9,209S cakVl~'( a v~. 5'( 20 D s;: Administration ORIGINATING DEP ARTMENr DEPARTMENT APPROVAL AGENDA ITEM 2005 Audit Service - Requested Action: Authorize the Adrniriistrator to execute the agreement benyeen KDV and the City of St. Joseph to conduct the 2005 Financial Audit.. ! PREVIOUS ACTION The City is required annually to conduct an audit of the fmancial statements. Over the past years thlf,l City has used KDV. . RECOMMENDED COUNCIL ACTION Authorize execution of the engagement letter betWeen the City of St. Joseph and KDYfor audit services for the year 2005 at a cost of $ 24,000. ' , FISCAL IMPACT $24,000 COMMENTSIRECOMMENDATIONS Leslie will be contacting other firms that prepare annual audits seeking a quote. If during this proc~ss a different firm stands out, we will provide that data. Regardless we will provide you with a s11l11IIla.I\y of the results. If need be this matter can be pulled from the consent agenda.. I , KDV RECEnlEi; tlL r z 5 Z005 CITY OF ST. JOSE.PH KERN.DEWENTER.YIERE O,ctober 19, 2005 Ms. Judy Weyrens, City Administrator City ofSt. Joseph P.O. Box 668 St. Joseph; MN 56374 Dear Judy; We are pleased to confirm our understanding of the services we are to provide to the City ofSt. Joseph, Minnesota, for the year ended December 31, 2005. We will audit the financial statements of the government activities, the business-type activities, each major fund., and the aggregate remaining fund information, which collectively comprise the entity's basic financial statements, of the City of St. Joseph, MiImesota as of and for the year ended December 31,2005. The document we submit to you will also include the following additional information that will be subjected to the auditing procedures applied in our audit of the financial statements. 1. Combining Financial Statements 2. Supplemental Schedules The management's discussion and analysis that is a required component of the basic financial statements will be subjected to certain limited procedures, but will not be subjected to the auditing procedures applied in our audit, and for which our auditors' report will disclaim an opinion. Audit Objective The objective of our audit is the expression of an opinion as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the additional information referred to in the first paragraph when considered in relation to the financial statements taken as a whole. Our audit will be conducted in accordance with U.S. generally accepted auditing standards and will include tests of the accounting records and other procedures we consider necessary to enable us to express such an opinion. If our opinion on the financial statements is other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed an opinion, we may decline to express an opinion or to issue a report as a result of this engagement. Cenifisd l'ubl1c Nooun","" Financial S,,11ias Organitalion DewJ",,""111 5rr"tegic Consulting -rf'.f.hnnfClg)' Smrir.ss M1nnapoP. 7100 Nonhland Cirde N. SUite 119 Minneapolis. Minnesota SS42R.1500 Phone: 763.53730l! fl"x.: 763.S.'7.lJClK2 St. Cloud 22U Park AYP.1lI)(' S. 1'.0. Ilox 1304 51. Cloud MinD""''' 56302 Phone: 32(l,151.701t1 fax: J2().2~1.1 7R.1 Walte Park 4.i.ll 3n..1 Suct"t-"'. !)u~tl' IOU Wilill! rar"-. Mjlln~SO(,,_ 5tHti';"':~5W PhOllt:: 3;'~:.2:;:.70(.t'. F.1X' :\20.~5::.')(i2'" wwwJul\'.r.om &rpert...wu.o WINn,.,.. a_ It." Hi7,'.>12.769f, Technology Help Der>k H;Gi).40{l.b42(, October 19, 2005 Page 2 of6 Management Responsibilities Management is responsible for m3king all financial records and related information : available to \lS. We understand that you will provide us with such information required for our audit and that you are responsible for the accuracy and completeness of that i information. We will advise you about appropriate accounting principles and their . application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with you.: As part of our engagement, we may propose standard, adjusting, or correcting journal entri~s to your financial statements. You are responsible for reviewing the entries and understanding the nature bf any proposed entries and the impact they have on the financial statements. That . responsibility includes the establishment and maintenance of adequate records and effective internal control over financial reporting, the selection and application of accounting principles, .and the safeguarding of assets. Management is responsible for i. adjusting the [mancial statements to correct material misstatements and for confirming jto us in the representation letter that the effects of any uncorrected misstatements . aggregated by us during the current engagement andpertaining to the latest period presented are immaterial; both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and. for informing us about all knov),n or suspected fraud affecting the government involving ( a) management, (b) employees I who have significant roles in internal control, and (c) others where the fraud could hav~ a material effect on the financial statements. You are also responsible for informing us qf your lmowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, regulators or others. In addition, you are responsible for identifying and ensuring that the entity complies with, applicable laws and regulations. Audit Procedures - General An audit includes. examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the nwnber of transactions to be examined and the areas to be tested. We will plan amI perform the audit to obtain reasonable rather than absolute assurance.about whether th~ financial statements are free of material misstatement, whether from errors, fraudulent I financial reporting, misappropriation of assets or violations oflaws or governmental . regulations that are attributable to the entity or to acts by management or employees , . acting on behalf of the entity. Because an audit is designed to provide reasonable, but hot absolute, assurance and because we will not perform a detailed examination of all I transactions, there is a risk that material misstatements may exist and not be detected biY us. In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a direct and material effect on th~ financial statements. However, we will inform you of any material errors that come to: our attention and we will inform you of any fraudulent financial reporting or misappropriation of assets that come to our attention. We will also inform you of any : violations oflaws or governmental regulations that come to our attention, unless clearly inconsequential. Ourresponsibility as auditors is limited to the period covered by our! audit and does not extend to matters that might arise during any la,terperiods for which: we are not engaged as auditors. i October 19,2005 Page 3 of6 Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also require certain written representations from you about the [mancial statements and related matters. Identifying and ensuring that the City complies with laws, regulations, contracts and agreements is the responsibility of management. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City's compliance with applicable laws and regulations and the provisions of contracts and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. Audit Procedures -Internal Control In planning and performing our audits, we will consider the internal control sufficient to plan the audit in order to determine the nature, timing, and extent of our auditing procedures for the purpose of expressing our opinion on the City's financial statements. An audit is not designed to provide assurance on internal control or to identify reportable conditions. However, we will inform the governing body or audit committee of any matters involving internal control and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the financial statements. Audit Administration, Fees and Other We understand that your employees will prepare all cash or other confirmations we request and will locate any invoices selected by us for testing. The workpapers for this engagement are the property of Kern, DeWenter, Viere, Ltd. and constitute confidential information. However, we may be requested to make certain workpapers available to regulatory or state agencies pursuant to authority given to it by law or regulation. If requested, access to such workpapers will be provided under the supervision of Kern, DeWenter, Viere, Ltd's personnel. Furthermore, upon request, we may provide photocopies of selected workpapers to regulatory or state agencies. The regulatory or state agencies may intend, or decide, to distribute the photocopies or information contained therein to others, including other governmental agencies. This engagement letter includes your authorization for us to supply you with electronically formatted financial statements or drafts of financial statements, financially sensitive information, spreadsheets, trial balances or other financial data from our files, upon your request. October 19,2005 Page 4 of 6 .' The workpapers for this engagement will be retained for a minimum ofthree years after the date the auditors 'report is issued or for any additional period requested by the , regulatory,or state agencies. If we are aware that a regulatory agency, pass-through entity! or auditee is contesting an audit fmding, we will contact the party(ies) contesting the . audit finding for guidance prior to destroying the workpapers. . If you intend to publish or otherWise reproduce the financial statem~ts and make reference to our Firm name, you agree to provide us with printers'. proofs or masters for our review and approval before printing. You also agree to provide us with a copy of the final reproduced material for our approval before it is distributed, Additionally, if you include our report or a reference to our Firm name in an electronic format, you agree to provide the complete electronic communication using or referring to our name to us for our review and approval prior t6 distribution. During the course of our engagement, we will request information, and explanations from management regarding the City's operations, internal controls; future plans, specific : transactions and accounting systems and procedures. At the conclusion of our engagement we will require, as a precondition to the issuance of our report, that management provide certain representations in a writteniepresentation letter. The procedures we will perform in our engagement and the conclusions we reach as a basis for our report will be heavily influenced by the written and oral representations that we i receive from management. Accordingly, false representations could cause us to expend: unnecessary effortsor could cause a material error or a fraud to go undetected by our ; procedures. In view ofthe foregoing, you agree that we shall not be responsible for an~ misstatements in the City's financial statements that we may fail to. detect as a result of I false or misleading representations that are made to us by management. ; In addition, the City further agrees to indemnify and hold us harmless for any liability . and all reasonable costs, including legal fees that we may incur as a result of the services performed under this engagement in the event there are false or misleading . representations made to us by any member of the City's management, except to the extent such liability or costs are determined to have resulted from the intentional or deliberate misconduct ofKem, DeWenter,Viere, Ltd. personnel. i We estimate that our fees. for these services will be $ 24,000 for the audit of the City's I basic. financial statements. The fee estimate is based on anticipated. cooperation from your personnel and the assumption thatunexpect~d circumstances will not be encountered during the audit. If significant additional time is necessary, we will disc~:ss it with you and arrive at a new fee estimate before we incur the additional costs. Our. invoices for these fees will be rendered each month as work progresses and are payab~e on presentation. In accordance with our firm policies; work may be suspended if yo~: account becomes 60 days or more overdue and will not be resumed until your accoun is paid in full. If we elect to terminate our services for nonpayment, our engagement wi 1 be deemed to have been completed upon written notification of termination, even if we 4ave not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket expenditures through the date of termination. A service charge of 1 % per month, which is an annual rate of12%, will be added to all accounts unpaid 30 days after billing date. If collection action is necessary, expenses and reasonable attorney's fees will be added to the amount due. ' October 19, 2005 Page 5 of6 The City agrees to perform the following functions related to any bookkeeping training assistance services iil connection with this engagement: a. Make all management decisions and perform all management functions. b. Designate a competent individual to oversee the services. c. Evaluate the adequacy and results of the services performed. d. Accept responsibility for the results of the services. e. Establish and maintain internal controls, including monitoring ongoing activities. Because there are inherent difficulties in recalling or preserving information as the period after an engagement increases, you agree that, notwithstanding the statute of limitations of the State of Minnesota, any claim based on this engagement must be filed within 12 . months after performance of our service, unless you have previously provided us with a written notice of a specific defect in our services that forms the basis of the claim. The nature of our engagement makes it inherently difficult, with the passage of time, to present evidence in a lawsuit that fully and fairly establishes the facts underlying any dispute that may arise between us. We both agree that notwithstanding any statute of limitation that might otherwise apply to a claim or dispute, including one arising out of this agreement or the services performed under this agreement, or for breach of contract, fraud or misrepresentation, a lawsuit must be commenced within twenty-four (24) months after the date of our report. This twenty-four (24) month period applies and starts to run on the date of each report, even if we continue to perform services in later periods and even if you or we have not become aware of the existence of a claim or the basis for a possible claim. In the event that a claim or dispute is not asserted at least sixty (60) days before the expiration of this twenty-four (24) month period, then the period oflimitation shall be extended by sixty (60) days, to allow the parties to conduct non-binding mediation. Our role is strictly limited to the engagement described in this letter, and we offer no assurance as to the results or ultimate outcomes of this engagement or of any decisions that you may make based upon our communications with, or our reports to you. Your City will be solely responsibl~ for making all decisions concerning the contents of our communications and reports, for the adoption of any plans and for implementing any plans you may develop, including any that we may discuss with you. You agree that it is appropriate to limit the liabilityofKDV, its shareholders, directors, officers, employees and agents and that this limitation of remedies provision is governed by the laws of Minnesota, without giving effect to choice oflaw principles. You further agree that you will not hold us liable for any claim, cost or damage, whether based on warranty, tort, contract or other law, arising from or related to this agreement, the services provided under this agreement, the work product, or for any plans, actions or results of this engagement, except to the extent authorized by this agreement. In no event shall we be liable to you for any indirect, special, incidental, consequential, punitive or exemplary damages, or for loss of profits or loss of goodwill, costs or attorney's fees. The exclusive remedy available to you shall be the right to pursue claims for actual damages that are directly caused by acts or omissions that are breaches by us of our duties under this agreement, but any recovery on any such claims, including any costs October 19, 2005 Page 6 of6 and attorneys' fees incurred in pursuing them, shall not exceed the fees actually paid under this agreement by you to KDV. We appreciate the opportunity to be of service to the City'ofSt. Joseph, Minnesota and I believe this letter accurately summarizes the significant terms of our engagement. If you I have any questions, please let us lmow. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely, Kern, DeWenter, Viere, Ltd. ~~ J nnifer Thienes . Certified Public Accountant RESPONSE: This letter correctly sets forth the understanding of the CityofSt. Joseph, Minnesota. By: Title: Date: REQUEST FOR COUNCIL ACTION Trobec's Event Center - Liquor License DATE: January 5, 2006 Administration ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Liquor License, Trobec' s Event Center PREVIOUS ACTION The Council previously approved a temporary liquor license for Dave Trobec to operate Trobec' s Event Center at the former Del Win. The license was only temporary as the use of the building was in questions. It is my understanding that Dave Trobec has a lease for the building through the licensing period ending June 30, 2006. The Council at the time of issuance required execution of an agreement regarding fire suppression and use of the Alcohol Matrix. The Council agreed to use the Matrix as a guide if liquor violations occurred and each violation would be brought forward to the Council. The reason for not using the matrix is that Dave Trobec does not own the property and would not have any consequences if multiple violations occurred. A license holder owning the property has a greater vested interest in assuring the liquor laws are followed. The current liquor license has expired and the Council needs to consider issuance of the same. Since the terms of the license have not changed I am including the memorandum for consideration. The outstanding issues still apply. RECOMMENDED COUNCIL ACTION Authorize the Intoxicating Liquor license for the Trobec Events Center and authorize the Mayor and Administrator to execute the Memorandum of Understanding FISCAL IMPACT COMMENTSIRECOMMENDATIONS ACKNOWLEDGMENT On this, the day of , 2006, the undersigned, Mr./Ms. agrees to and understands the limitations and conditions placed on the license for the sale of liquor (hereinafter "license") granted to the undersigned by the City Council of the City of St. Joseph, Minnesota. Conditions: The undersigned agrees to and understands that the license is a license for the "on- sale" of intoxicating liquor, issued to David Trobec d/b/a Trobec's Event Center and Trobec Enterprises, Inc. and subject to the following conditions: (1) that the license is only valid until 11 :59 p.m. on December 31, 2005; (2) that the maximum number of persons in the establishment shall not exceed 300 persons at any time, unless (a) the building is brought up to Minnesota Fire Code standards set forth in mc and IFC 903.2.1.2 (b) an inspector of the City's choosing certifies that the building is safe for occupancy over 300 persons; (3) that the matrix of penalties against holders of liquor licenses currently established as policy and used by the City ofSt. Joseph, will be inapplicable to Mr. Trobec, Trobec's Event Center and Trobec Enterprises, Inc. However, the Council will use the Matrix as a guide in the event the license holder receives a violation; (4) that any violation of any kind or degree of the City ofSt. Joseph's Ordinances as they pertain to the holders of liquor licenses shall grant in the City the right to immediately revoke the liquor license held by Mr. Trobec, Trobec's Event Center and Trobec Enterprises, Inc.; AND - (5) by signing this Acknowledgment form, Mr. Trobec is effectively waiving his right to liquor license violations penalties as presented in the liquor license violations matrix. Enforceabilitv: The undersigned understands that these conditions are meant to supplement any conditions imposed upon the holder of a liquor license by Minn. Stat. Chap. 340A, any Ordinances of the City of St. Joseph, including but not limited to 9 71.08, and any other regulation to which a liquor-selling establishment located in the City of St. Joseph is subject. If any conditions expressed in this agreement conflict with City Ordinances, the conditions expressed herein shall supersede the conflicting City Ordinances, specifically, but not limited to, St. Joseph City Ordinance 9 71.12, which regulates suspension and revocation of liquor licenses. By David Trobec Owner and Operator ofTrobec Enterprises, Inc. and d/b/a Trobec Event Center Extract of October 20, 2005 Council Meeting Trobec's Event Center Trobec liquor License: Previously, Trobec Enterprises applied for an On-Sale Intoxicating Liquor License for Trobec's Event Center located at 213 - 20th Avenue SE in St. Joseph. They currently have a lease at this facility until the end of the year, which may extend longer depending on the future use of the building. Bill Barber spoke on behalf of the City's Building Official. He stated that due to the size of the building, which is 11,780 square foot and the intended use, the maximum occupant load is 785. An inspection was completed and based on the Fire Code the property owner will be required install a fire suppression system. This is mandated by the building code and the fire code. If an inspection is done and they find something that is not up to code, a building inspector can require them to comply with the current codes. Barber also stated that the code has been a standard code since the mid 1970's when the code went into effect. Trobec questioned why he would need a liquor license, as this is an event center. In his opinion, his Minnesota Caterer's license should be sufficient. Jovanovich stated that he could not use his catering license as it is his understanding that events will be held that are open to public, similar to the operations of a liquor establishment. Jovanovich clarified that the City is considering a temporary license until the end of the year and is also requesting that Trobec waive his rights to utilization of the Liquor Matrix in the vent of a liquor license. According to Carlbom, normally a caterin,g license is only used when it is a one-night event, whereas Trobecs will be hosting an event every Thursday. Rassier questioned whether or not this liquor license could be held to the same matrix as other liquor establishments. According to Weyrens, this is not a viable option as they are leasing the property and they are not the property owner. The incentive to apply the regulations is not the same if you do not have a vested interest in the property. There was also some question as to how the license could be renewed. Jovanovich explained to Trobec that the City Council would have the authority to renew this license if it is requested. However, Trobec should not wait until the last day to request an extension. Rassier made a motion to approve the Liquor License for Trobec's Event Center authorizing the Mayor and Administrator to execute an Agreement between Trobec's Event Center and the City of St. Joseph outlining the terms of the license. Further, the Alcohol Matrix will only be used as a guide in the event a liquor violation occurs. All violations will be brought before the City Council for disposition. The motion was seconded by Symanietz. Discussion: Jovanovich requested that the license agreement between Trobec's Event Center and the City of Sf. Joseph include the fire provision stating that more than 300 occupants could be allowed if the facility is brought up to code per IBC 2(a) and IFC 903.2.1.2. The Council agreed with Jovanovich and Rassier and Symanietz agreed to include the language in the agreement presented to the Council for approval. Ayes: Nays: Carlbom, Rassier, Symanietz, Wick Rieke Motion Carried 4:1:0 I Attachment: Yes or No REQUEST FOR COUNCIL ACTION La Playette - Liquor License Violation DATE: January 5, 2006 Administration OIDGrnATrnGDEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM La Playette - Liquor License Violation PREVIOUS ACTION The La Playette has two previous liquor license violations, one from August 6, 2005 and the second on August 29,2005. The following is a breakdown as to how the past violations were applied to the Matrix. Prior # Aggravating Aggravating Aggravating factors as a Factors carried Date Factors Citations result of citations Fine Forward 8-06-05 None 5 1 $ 150.00 1 08-28-05 1 1 .5 $ 400.00 1.5 12-28-05 1.5 1.5 It is not clear from the matrix as to how to apply the current violation. As stated in the earlier correspondence the violation was a combination of non-employees in the establishment after hours and alcohol consumption after hours. The Council must determine the number of aggravating factors and if the Y2 of aggravating factor applies. RECOMMENDED COUNCIL ACTION Determine the fine for the current violation. FISCAL IMPACT COMMENTS/RECOMMENDATIONS Chief Jansky will be present at the meeting to answer any questions you may have. Dave Aistrip has paid a fme deposit in the amount of $ 500.00. The fine deposit will be applied to the fine imposed by the Council. The matrix includes the application of suspension and when they begin. It is my understanding that the owners of the La Playette are not appealing the violation; the complex nature of the violation requires them to appear before the Council. Based on the Matrix, any suspension of the license would begin at 12:01 January 6, 2006. In discussing this matter with Tom Jovanovich the Council must determine if one or two violations occurred. Two violations could be found if the Council agrees that non employees in the bar after hours and consumption are two separate violations. Under this scenario, using the matrix, the La Playette would be fmed $ 750 and suspended for four days (January 6 [beginning at 12:01 am], January 7, January 8, and January 9) The second scenario would be citing that one violation occurred, that being a violation of Ordinance 71.09.03. Under this situation, using the matrix, the La Playette would be fined $ 500 and suspended for two days (January 6 and January 7). Both of these options can be supported through the Ordinance, it is up to the Council to make the findings and determine disposition based on the same findings. Administrator Judy Weyrens Mayor Richard Carlbom Councilors AI Rassier Ross Rieke Renee Symdnietz Dale 'Wick www.cityofstjoseph.com CITY OF ST. JOSEPH December 29, 2005 Ace's Place Inc Attn: David Aistrup PO Box 496 St. Joseph MN 56374 VIA HAND DELIVERY Dear David and Sharon: This letter is to inform you that the La Playette received an alleged liquor violation on December 28, 2005 for alcohol display after hours. As can be seen on the enclosed RMS Reports (St. Joseph Police Department Reports), seven individuals remained in the establishment after hours and one of the seven individuals admitted to drinking after hours as well. This is your third violation within a five month period. The City of St. Joseph takes this matter seriously and you are facing a suspension of your liquor license. As you are aware, alcohol display is a violation of St. Joseph Code of Ordinances 71.9.3. The City Council has established a Liquor License Violations Matrix (see enclosed), in order to determine the fine for various liquor license infractions. However due to the past violations and the complex nature of the present violation the Council must determine the severity ofthe sanction to be imposed which at a minimum will include suspension of your license. The City Council will be considering this matter on January 5, 2006 at 7:15 PM. If you dispute the allegations you have a right to a hearing before the City Council. If you wish to contest the allegations you must notify me within 7 days of receipt of this letter and submit a $ 500.00 deposit. The deposit will be used to cover the costs of the hearing. If the allegations are determined' to be unfounded, the $ 500.00 deposit will be returned. If the violation is founded the deposit will be forfeited and you are subject to a monetary fine and/or suspension of your liquor license. If you have any questions or need additional information, please feel free to contact me at 320-363-7201. Sincerely, CITY OF ST,,-:JOSEPH ..~.. (/) '~'--'-;7'-\2/~ (A,,/[~O'5J.L&//zS JudylWeyrens i . j ( Administrator '--.-............. cc: Mayor Richard Carlbom and Members of the Council Tom Jovanovich, City Attorney Peter Jansky, Police Chief File (Liquor License Violations - La Playette) 2.)" College Avenue North, PO Box 668' Saint. joseph, Minnesotd ,,6,74 Phone ,2.0,6,72.01 Fax ,2.0.,6,.0'42. RMS Report '{/ D' (/?v,W'-, \\ . 0--', Case Number: 05802289 Reported By: SJPD Officer Assigned: Janssen o See Complainant Badge Number: 7706 Supervisor Approval: How Rec'd: Visual 1. Bar Violation Level of Offense: Level of Offense: o P. Misd. 181 Misd. 0 G. Misd. 0 Felony 0 P. Misd. 0 Misd. 0 G. Misd. 0 Felony Location of Incident: Date Incident Occurred: 16 North College Avenue - LaPlayette Bar 12-28-05 Date Reported: Time Reported: lime Assigned: 12-28-05 0240 0240 I~~~~~~~f:~f:~~~~~~~t~~~f~~li~I~~~ili~~~t1l~~~~~~~i~~~~~i~~~1~~~~~~_1.~~'~ ~: Level of Offense: o P. Misd. 0 Misd. 0 G. Misd. 0 Felony Day of Week Incident Occurred: Wednesday lime Cleared: Time Arrived: 0240 0300 Assisting Officer(s): Officer M. Johnson, #7711 ::::~!III~:~L...,. .:"...JI11~11IIG.lmlml~m.m::mllsti~I.U:llll.g.:::1::I~ml~Blllem::::I:\:lmllii::::ll:m::::I::::E:ll Name (Last, First, Middle) Date of Birth: Race: OIL #: State: Rudd, Nicholas Brenton 05-15-80 White R300-6228-0139 IL Street Address: City, State, ZIP: 851 23rd Avenue Moline, IL 61265 Arrested: Citation Issued: Citation #: Eyes: Hgt: o Yes 181 No 0 Yes 0 No :\!\!:lilll!Iw.I:tll.ill\_lllil:i!I~I_li:I!ll_I!III:!~lllil.IIII!:!:III:I:~~BII\II:i:il:!li_iIII11: Name (Last, First, Middle) Date of Birth: Race: OIL #: State: Cheeley, Blake Anthony 04-09-83 White C-400-092-067-278 MN Street Address: City, State, ZIP: 2973 Aurora Lane St. Cloud, MN 56301 Arrested: Citation Issued: Citation #: Eyes: Hgt: o Yes 181 No 0 Yes 0 No Hazel 5-11 Ucense Plate Number: State of Ucense Plate: Year: Make: Model: Color of Vehicle: Towed By: Vin #: Ucense Plate Number: State of Ucense Plate: Year: Make: Model: Color of Vehicle: Towed By: Vin #: Bar Violation, Identified seven people inside the bar. Four employees and three non employees. One of the employees was observed pouring himself a drink behind the bar and also admitted to consumin alcohol after hours. See Re rt. Signature (when required): (Comp, Parent, Guardian) Related Case Number: Word Document: DYes 0 No RMS Report ~ Case Number: Officer Assigned: Badge Number: I How Rec'd: 05802289 Janssen 7706 Visual Reported By: 0 See Complainant Supervisor Approval: SJPD :~:l::::i:~l::~i:~:~i::l~:iiii::iiiil::::~:i:i:llii:::i::::::lil~~ii:i:~i::::::ii:il::::iiii~:i::i:IIi::i:~:i:li:::::i::m~l!fjB\IIRIIS.!tI.M8::~N.mla.Nm;le.IISs.tl.lImN:~:ll!li:lll::lli:I~:~i~:~:1~:~~:~::1::::ln1~:~!l~1~ii:ll::i:~:ml::1:l~!~1~::::::m1:~i~i::1~~~~ 1. 2. 3. Bar Violation Level of Offense: Level of Offense: Level of Offense: 0 P. Misd. ~ Misd. 0 G. Misd. 0 Felony 0 P. Misd. 0 Misd. 0 G. Misd. 0 Felony 0 P. Misd. 0 Misd. 0 G. Misd. 0 Felony Location of Incident: I Date Incident Occurred: I Day of Week Incident Occurred: 16 North College Avenue - La Playette Bar 12- 28-05 Wednesday Date Reported: I lime Reported: lime Assigned: I lime Arrived: I lime Cleared: 1 2-28-05 0240 0240 0240 0300 ::1::::li:::::::::i::::::::i1::i:i:::::::::::I:::1i:i::::iit::::11::1i1Ii::::::::1:::I::::I::::::1::1i:1::::i1:::::::::11:::1:::1:11:::::::i:::i1\::1::::1:1:1:1:i1::1::t:::11:1:1:I[1::::lil.s.I..NlllmffiIQa.Rfs.l~:::11i:::1II:l::i~1:::I!\:::i1:::::::i::::!::::i::1::::::I::lI11:i:!1:i:!i1:::::li:::i\ii:il!::i:111::i!1:::i::!::::1:::@:II::I:::::::1:11!::i:ll::II::::::I:::il:::it Assisting Officer(s) : Officer M . Johnson, #77 1 1 :~~~l.lllll.lml:~~li~~i~I:::IIMR::~:~ii~II~I@::!:ill::~ii:~~ll~~I;'R;_I::I~~:I~il.I.Sl:l:::I:lil:i~II:ll6.t1I~li11II.mle.~~:i~:~:lili*I:*ll!l Name (Last, First, Middle) Date of Birth: I Race: I OIL # : I State: Ingvalson, Corey David 09-03-76 White S3 59-145-543- 1 17 M N Street Address: City, State, ZIP: I Phone: 814 9th Avenue North Sauk Rapids, M N 56739 Arrested: I Citation Issued: Citation # : I Eyes: I Hgt: I Wgt: 0 Yes ~ No 0 Yes 0 No Brown 5- 1 1 195 ::::i~!IIIIJ.IIII~III:i~I~~~~III~I~:~:::I~\ljl;:!::11~i!~i~ll:ill;IIIl:I~I!:III::\I_I;li~i::::I~I:I~l.1till~i~1gl:II!~II_llll~!i~:II::~il~I!I!! Name (Last, First, Middle) Date of Birth: I Race: I DIL # : I State: Harrington, Patricia May 12- 1 0-84 White X-034-293-816-407 M N Street Address: City, State, ZIP: I Phone: 61 1 5 Westcliff Road St. Cloud M N 56303 Arrested : I Citation Issued: Citation # : I Eyes: I Hgt: I Wgt: 0 Yes ~ No 0 Yes 0 No Blue 5-05 130 License Plate Number: State of Li cense Plate: I Year: Make: I Model: Color of Vehicle: Towed By: Vin #: License Plate Number: State of Li cense Plate: I Year: Make: I Model: Color of Vehicle: Towed By: Vin # : Signature (when required): Related Case Number: I Word Document: (Camp, Parent, Guardian) 0 Yes 0 No RMS Report Case Number: 05802289 Reported By: SJPD Officer Assigned: Janssen o See Complainant Badge Number: 7706 Supervisor Approval: How Rec'd: Visual :::~~~~~~~~~~f:~1~~~ml~~~1~r~~~~~~~~~~~~~~~~~~~~~~~1i~ Level of Offense: Level of Offense: Level of Offense: o P. Misd. 0 Misd. 0 G. Misd. 0 Felony Day of Week Incident Occurred: Wednesday lime Cleared: 0300 o P. Misd. ~ Misd. 0 G. Misd. 0 Felony 0 P. Misd. 0 Misd. 0 G. Misd. 0 Felony Location of Incident: Date Incident Occurred: 16 North College Avenue - LaPlayette Bar 12-28-05 Date Reported: lime Reported: lime Assigned: 12-28-05 0240 0240 lime Arrived: 0240 ... .~;~m:1:~~~1~:~~m:1:~i~;~ DIL #: T-780-275-820-015 Arrested: Citation Issued: o Yes ~ No 0 Yes 0 No Citation #: City, State, ZIP: St. Joseph, MN Eyes: Brown 56374 Hgt: 5-04 Ucense Plate Number: State of Ucense Plate: Year: Make: Model: Color of Vehicle: Towed By: Vin #: Ucense Plate Number: State of Ucense Plate: Year: Make: Model: Color of Vehicle: Towed By: Vin #: :~illl!!!!11!!!I!!ll!~11111!!I!!il!lfjli!iil!1Ii!11!illilli!!l!iilllii:: Signature (when required): (Comp, Parent, Guardian) Related Case Number: Word Document: DYes 0 No RMS Report Case Number: Officer Assigned: Badge Number: I How Rec'd: 05802289 Janssen 7706 Visual Reported By: D See Complainant Supervisor Approval: SJ PD :ll~~l;Ii:::jiiilj:::i:::liiIl:i::i;;iii:i::l:~l::::::i:i:::::i:l:::I:i:i:::i::i:~:::i:j::::::i::::l:i:::i:ii:::i::.ll1:~m;llfimISISiiiW;::J.Nmme.Nm:llll'i.s.II.1UQBt~~i:::ll~:l::::llil~:ill:i;]lmii:i~:jili:iilliii:i:ji;i;~ii;i;;l;li::li~:~ill::i:::;j:~:~:~:i:::: 1. 2. 3. Ba r Violation Level of Offense: Level of Offense: Level of Offense: D P. Misd. 181 Misd. D G. Misd D Felony D P. Misd. D Misd. D G. Misd. D Felony D P. Misd. D Misd. D G. Misd. D Felony Location of Incident: I Date Incident Occurred: I Day of Week Incident Occurred: 1 6 North College Avenue - LaPlayette Bar 12-28-05 Wednesday Date Reported: I Time Reported: Time Assigned: I Time Arrived: I Time Cleared: 1 2-28-05 0240 0240 0240 0300 :Iii:::l::i:i::::i::::i::l::::::::::i::::::::;:l@:::::::::::::i::::::::::::::::::::i::::*::::i::::::::::i:::::::ii::::::::::::::::::::i:li::l::::::l:::::;::iilii:::::::::::::i:::::i::llS.SI.NI:;QiijliIRfS.~~:i::::::l::::i::::ii::lii::i::::::::::i::::::::::i::mi::::::::i::::::li::::iil::;1::::::::r::ii::::ii!:::::i::::il::i::;i::::ii::iii::::i::::::::::::::::::::lllii:::im1 Assisting Officer(s): Officer M Joh nson, #77 1 1 l:RARBmfl.INrnrljjifrnPltiltiBt?:::~::\Bt;rrlMi:t:i~fs.iD.sIElifHltw.e~$irt:::::t::liiBfimlr~iED.if:::::\1i_Nlm;t::Rnil::::::%1i1 :t:.:::::..::::.;.:.::..;::.::::;.::;:..:::::...:...::::..:::..::.::..t:..:~):::.:..::::::.:::::::.:::::.:::::.::;.:::.;:;.;..::::..:::.::::::::::::m!:::::.:.::;.:.;::.;:;.;::..:::;.:::..::::.:.=:::::::.:.:.....::;.;:.:::.;::.,::.;:......:::::.::;:;:.;:;.;::.::::::::::::..:::::.:~::;..::..:::::.::):.<:.,~......::;:.;:....;:;:.::=::::::!$.h.:::::::.~.::;:::..::...:::..::::..;:.;:;.::~.:::...:..:;::::.::;.::d#.I::::;::..:..;:..:::...::...::::...:....;.:.:.,;:;::.;:;:::;:;:::....:.....:.:::::.:.dS:::::.::::::::) Name (Last, First, Middle) Date of Birth: I Race: I OIL #: I State: Hardie, Jason Doyle 07 -05-83 White M-416- 589-390-861 SD Street Address: City, State, ZIP: I Phone: 70 1 West Hemlock Beresford, SD 57004 Arrested: I Citation Issued: Citation # : I Eyes: I Hgt: I Wgt: D Yes 181 No D Yes D No j::~::I~Bli~RI~I~::I~I.:~i~l~i~;I:lli!i:ljil!~~ii:I:~1.l~i::i::lljilllllflji~I!~II!!IIIIII~~:~:II!!m:mllil!~;:1~ljillllljl~:~ji!:I~I~i!I~~li~il Name (Last, First, Middle) Date of Birth: I Race: I DIL # : I State: Street Address: City, State, ZIP: I Phone: Arrested: I Citation Issued: Citation # : I Eyes: 1 Hgt: I Wgt: D Yes D No D Yes D No License Plate Number: State of License Plate: I Year: Make: I Model: Color of Vehicle: Towed By: Vin #: License Plate Number: State of License Plate: I Year: Make: I Model: Color of Vehicle: Towed By: Vin #: Signature (when required): Related Case Number: I Word Document: (Camp, Parent, Guardian) 0 Yes D No ST. JOSEPH POLICE DEPARTMENT I nvestigation Report Narrative 1 ICR NUMBER: 05802289 OFFENSE/INCIDENT: Bar Violation LOCATION OF OCCURRENCE: 16 North College Avenue, St. Joseph, MN 56374 VICTIM/COMPLAINANT: St. Joseph Police Department ADDRESS: 25 North College Avenue, St. Joseph, MN 56374 PHONE NUMBER: 320-363-8250 DATE REPORTED: December 28,2005 TIME REPORTED: 0240 Hours DATE OCCURRED: December 28, 2005 TIME OCCURRED: 0240 Hours REPORTING OFFICER: Officer Peter Janssen, #7706 ASSISTING OFFICER (S): Officer Matt Johnson, #7711 . . On December 28, 2005 at approximately 0240 Hours, Officer Johnson and I observed several vehicles still parked behind the LaPlayette Bar. While checking the doors, which were all secured, we observed lights still on inside of the business. We looked in the window just to the north of the main entrance and observed several people down in the game area. I observed a male, later identified as Nicholas Brenton Rudd, DOB:05-l5-80, drink from a plastic cup. I then observed Rudd walk to the bar and walk behind it and start to pour himself another drink of what appeared to be a bottle of an alcoholic beverage. Rudd then walked back down to the game room area. I then observed Rudd take another drink from the cup and at that time I shined my flashlight into the bar to get his attention. Rudd came out of the game room area and walked behind the bar and then came to the front door and unlocked the door. Once inside the bar, I informed Rudd that we had observed several vehicles behind the bar and while checking the doors we observed Rudd and the other occupants inside the bar. I also advised him that I observed him drinking from a plastic cup and also walk behind the bar and pour himself another drink. Rudd admitted that he was consuming alcohol after hours and that he was aware that no drinks were allowed to be poured after hours. Rudd also admitted that he went behind the bar and poured out his drink before he unlocked the door for us. Rudd then stated that he was just having his shift drink, a Jack and Coke. Rudd was identified by his Illinois Drivers License. I then asked all persons inside the bar for some identification. There were a total of seven (7) people inside of the bar. The following four (4) persons were identified as employees of the bar: Nicholas Brenton Rudd, DOB: 05-15-80, 851 23rd Avenue, Moline, IL 61265. Mr. Rudd was identified by his Illinois Drivers License. Blake Anthony Cheeley, DOB: 04-09-83, 2973 Aurora Lane, 51. Cloud, MN 56301. Cheeley was identified by his MN Drivers License. OFFICER SIGNATURE: DATE: ST. JOSEPH POLICE DEPARTMENT Investigation Report Narrative 2 Patricia May Harrington, DOB: 12-19-84, 6115 WestcliffRoad, St. Cloud, MN 56303, Harrington was identified by her MN Drivers License, Corey David Ingvalson, DOB: 09-03-76,814 9th Avenue North, Sauk Rapids, MN 56379.' Ingvalson was identified by Name and Date of Birth. Ingvalson was later checked on the DVS Website and confirmed his identity by his MN Drivers License photo. The following three (3) persons were identified as non-employees: Nichole Marie Schulzetenberg, DOB: 07-05-84, 121 7th Avenue Northwest, St. Joseph, MN 56374. Schulzetenberg was identified by her Name and Date of Birth. Schulzetenberg was later checked on the DVS Website and confirmed her identity by her MN Drivers License photo. Mathew Jeffrey Milbert, DaB: 11-09-83, 17375 Fairway Circle, Cold Spring, MN 56320. Milbert was identified by his MNDrivers License. Jason Doyle Hardie, DaB: 07-05-83, 701 West Hemlock, Beresford, SD 57004. Hardie was identified by his South Dakota Drivers License. The person that were not employees were asked to leave. They all left without incident. The employees were advised that they could received citations for allowing non employees in the bar after hours and Rudd was advised the he could also received a citation for consuming alcohol in the bar after hours. The employees were advised that reports would be completed and forwarded to the Chief of Police and City Offices for their review of the violations. OFFICER SIGNATURE: //) f:;;Z //// /,//' (".. .'_..-. ,---_... ~ /.>~+_/ /,// / ~ '77/)/ "_ ... (("....o"'"~ -----.".-- DATE: ST. JOSEPH POLICE DEPARTMENT Supplemental Report . . ICR NUMBER: 05802289 OFFENSE/INCIDENT: Bar Violation LOCATION OF OCCURRENCE: 16 North College Avenue, St Joseph, MN REPORTING OFFICER: PO Matt Johnson, #7711 . . On December 28, 2005 at approximately 0240 am, Officer Janssen and I were checking businesses. We noticed several vehicles behind the LaPlayette Bar. Doors were all secure. With lights on inside, we checked the windows. Inside I could see several people playing a videogame in the back of the bar. I observed a male drink from cup. That male, later identified as Nicholas Brenton Ruud (05/15/1980), then came to the front area of the bar and went behind the bar and poured a drink into his glass from a bottle that appeared to be that of an alcoholic beverage. Officer Janssen and I observed Ruud take a drink of the beverage and then we were able to get his attention by shining our flashlights inside. Ruud went behind the bar before coming to the front door and unlocking it. Officer Janssen and I went into the bar and I identified the following people as employees of the LaPlayette Bar: Nicholas Brenton Ruud 851 23rd Avenue Moline IL, 61265 DOB: 05/15/1980 OIL: R300-6228-0139 309-214-6706 Patricia May Harrington 6115 Westcliffe Road 8t Cloud, MN 56303 DOB: 12/19/1984 OIL: X-034-293-816-407 Blake Anthony Cheeley 2973 Aurora Lane 8t Cloud, MN 56031 OOB: 04/09/1983 OIL: C-400-092-067 -278 In talking with Ruud, he told me that he was having his "shift drink". We told him that there were to be no drinks in the bar 30 minutes after sales must be terminated. Janssen asked Ruud what he was drinking. Ruud said that he was drinking a "Jack & Coke". I asked Ruud if that is what he just poured when he was behind the bar. Ruud said that it was what he just poured. Ruud told us that after seeing our flashlights, he went behind the bar and poured out his drink prior to letting us in. Janssen identified one other employee and three other non~employees that were also in the bar. We informed the non-employees to leave the premises and the employees to lock-up. All employees were advised that there would be follow-up and possible charges filed. OFFICER SIGNATURE: DATE: LIQUOR LICENSE VIOLATIONS MATRIX Adopted September 4, 2003 Refusal to allow inspection Section 71.8.3 2 day suspension and $500 fine 4 day suspension and $750 fine $l;OOO.OOfine and 7 day suspension Revocation Unaccompanied Minor Section 71.11.1.C $100 $300 fine $500 fine $1,000 fine and 5 day suspension Violation of Outdoor liquor permit Sections 71.11.5 and 71.11.6 $250 Tme 2 day suspension and $500 fine 4 day suspension and $750 fine Revocation Commission of a felony related to a liquor license, or the sale of liquor while the license is suspended shall result in revocation. Suspensions: Suspensions shall automatically take effect the first consecutive regular business days following the appeal period or following the appeal to the City Council in which no catered events have been scheduled. Days in which the licensed premises are not open for business shall not be credited toward the suspension period. The licensed premises shall be required to provide proof of the scheduled catered events to the City Administrator/Clerk in order to exempt a specific date from the automatic suspension. Aggravating factors: The following shall each constitute one aggravating factor for the purpose of the liquor license violations matrix: One of the following violations concurrent with the present violation, or within the 12 months preceding the present violation: - A refusal to allow inspection - A violation for nudity/lewd acts - After hours sale - Sunday sale without license - After hours display - Violation of club license - Violation of Outdoor liquor permit Two of the following violations, in any combination, concurrent with the present violation or within the 12 months preceding the present violation: - Sale to Minor* - Unaccompanied Minor - Failure to prevent on-sale liquor from leaving premises - Sale to intoxicated person *If multiple citations/ICRs result from a single bar check, this matter shall be treated as a single violation if there are two or less citations/ICRs issued, two violations if 3 to 5 citations/ICRs are issued, or three violations if 6 to 10 citations/ICRs are issued. If more than 10 citations/ICRs result from a single bar check, the matter shall be brought before the City Council for consideration of a penalty. Evidentiary Hearing: The liquor license holder shall have the right to request an evidentiary hearing to contest an alleged violation. The request for hearing must be received by the City Administrator within 7 days of the alleged violation and the request must include a $ 500.00 deposit. In the event the evidentiary hearing finds in favor of the liquor license holder, the $ 500.00 deposit will be returned. , Administrotor' , JUdy Weyrens , . '., MCl)'Ol' Ric~rd CArlbom , Councilors AI RdSSier' Ross Rieke ' Renee S~nietz Dc3Ie ~ck ' ~ ,. I "1 , . I . . ,...' , ' CnYOfST.JO~yPH , ,",'W.cit~fstjoseph.com I I l I i I I , ' A~gust 8, 200~ ,. ' . Ace's Place!nc , At1:n:. Oay:id arid, Swon Aistrup . PO Box 496' St. JosephMN 56374 . VIA CERTIFIED MAD.. , I r .: ! , TIns lettti is to inf~ you that the La Playette received an alleged liquor vioiatton bnl "August 6,2005 for minor: consum:ption~ As ~a1i be seen on the enclosed RMS Reports ($t. Joseph Police Department Reports), five individuals were cited for consUmption. The !'. citations are a combination of patrons cited in the establishment and patrons leaving the ~ack door. ' ' ' ,,' Dear David'and Sharon: . . ". . . j A~ you are aware" serving minors is a violation oiSt. Jose1jh Code of Ordinances 71.11.i, ~ The (Jity ~owicil has established a Liquor License Violations Matrix (see enclose~, in order to determine the fine for various liquor license infractions. ' Based 011 the Matrix, the La Playette is subject'to a fme.ofS 150.00: '. !, I . If you dispute the allegations you have a right to a hearing befor~ the City' Council. : If y6u . . wish to <<ontest the' allegations you must notify me within 7 days of receipt of this letter kid submit a $ 500.00 deposit. The deposit will be used to cover the costs" oftbe hearing, If the allegations are determined to be unfounded, the $ 500;00 deposit will be retmned. 'Ifthb viol~tion is ,touIided the depo~it will be forfeited and you are sUbje.' ct to a monetary fine I' and/or suspension of your liquor license. ' ,'. ,;. ! . . .' ." . ..' . ..:..} '. . i ".1 If you do notwishto co~test the alleged violation, please remit th~ $ 150:00 to tb~ City I' Offices n,o later than August 18, 2005. If you have any questions or need additional i information, please feel free to contact me. at 320-36~-720 1. , " ' Sincerely, , ... . CITY;~ ~. UdY.~~~S . , . A ls1rator' ' I ,J' ., I (0 ; cc: Mayor Richard Carlbom and Members of the Council , Tom Jovan9vich, City Attorney Peter Jansky, Police Chief' Fil~ (Liquor LlcenseViolations - La Playetlt:) , " j ! i . ; .! . ; 2.f College Avenue N'orth . DO Box 66a , P h 0 n e ' "',2.0. ') b ') . -7 2. " I . Soint. lose ph. Minnesoto , " I' . . Fox 1 2. 0 .;6 ; , 0 i 4 2. ! i. I I ,\"6,14 I I I I ! ,~ C. /1([{.I&')1 5 . . . .---...cityofstjoscph.com . CITY OF.ST. JOSEPH August 30, 2005 Administrotor Judy Weyrcns Ace'sPlace'Inc Attn: David and Sharon Ais1:n.1P PO Bax 496 St. Jaseph MN 56374 VIA CERTIFIED MAIL Moyer Richerd Corlbom l Dear David and Sharon: I Thislettcr is to Difonn you that the La P1ayettc received an slleged liquor vioiation 'on .. August 29, 2005 for minor coD.sumption.AB can be seen an the enclosed RMS RePortS (St. Jaseph Police Department Reports), an individual was cited for CQllSumption. The . i individual admitted to being served in the La Playette.' . This is your second violation: within a 30 day period. The City of St.. Joseph is cancerned with the multiple vialations and Wants to. be .assured that measures have been taken to correct the serving: af miiors'l As you are aware, serving minors is a vialatian af St. Jaseoh Code af OrdinaD.ces 71.11.1 uu... The City Council haS established a Liquor License Violations Matrix (see enclased), in order to determine the fine for variaus liquar licenSe infractions. Based an the Matrix, the La Playette is subjectta a fine of $.400.00. . i Councilors AI RosSier Ross Ricke Renee $ymonietz . OtlIcWd . . , Ifyau disp~tC the aI1e~tians you have a right to a hearing before the City Cauncil. JIfybu wish to. contest the allegatians yau must natify me within 7 days of receipt af this letter ~d submit a $ 500.00 depasit. The deposit will be used to caver the casts afthe hearing. If;the allegations are determined to. be unfaunded, the $ 500.00 deposit will be returned.' If th~ vialatian is fa~ded the ~osit ~1 be forfeited and you are. subject to a monetary ~e I and/or suspensIan afyour hquor license. . _ . .' ! i . , If yau do nat wish to contest the alleged violatian, please remit the $ 400.00 to. the City i Offices no later than September 8, 2005. If you have any questions or need additional I . information, please feel free to contact me at 320-363~7201.'. -. I I I Sincerely, I CITY OF ST. JOSEPH ~~~ ~mstrator cc: . Mayor Richard Carlbom and Membersaf the COWlcil Tom Jovanavich, City Attoiney Peter Jansky, Police Chief! File (Uquor Lic6ase Violatioal- u P1ayellle) ., i 2., Collcgc Avenue North' PO'Box 66s . Soint. loscph.! Minnesotc:l '~'37 Phone ,2.0.,6,.72.01 Fc:lx ,2.0"6,,O'H2. CHAPTER VII - LIQUOR, BEER & WINE % Subd. 3: Display of Liquor after Hours. All persons, except the licensee, his bona fide employees, and the law enforcement officers, shall be excluded from the premises within 30 minutes after the expiration of the time on any day when intoxicating liquor may be legally sold therein. It shall be unlawful to permit the consumption or displaying of intoxicating liquors later than 30 minutes after the sales must terminate. It shall be conclusively presumed that any intoxicating liquor remaining on a bar or in a booth or on a table thereafter shall be for the purpose of consuming the same in violation of this section. Subd. 4: Enforcement by Licensee. The named licensee shall be responsible for the enforcement of this section and failure to do so shall be a violation of this Ordinance whether the named licensee, or any officer thereof, is physically present when the offense occurred. If the licensee is operating any other lawful business in the building in which the licensed bar is located, no intoxicating liquor shall be served, nor permitted to be consumed, on the premises where such other business is conducted during the time when the bar must be closed as aforesaid. Section 71.10: CLUBS. No club holding a special club license shall sell liquor except to members. No other licensed club shall sell liquor except to members, and to guests in the company of members. Section 71.11: RESTRICTIONS ON PURCHASE OR CONSUMPTION. Subd. 1: Persons to Whom Sale is Illegal. a) No persons to whom the sale of intoxicating liquor is forbidden by state law shall misrepresent his age for the purpose of obtaining intoxicating liquor nor shall he enter any licensed premises under this Ordinance in order to procure said beverages, or to consume or purchase, or attempt to purchase, or have another purchase for him, such beverages on licensed premises. b) No person shall induce a person to whom the sale of intoxicating liquor is forbidden by state law to purchase or procure intoxicating liquor. c) Except as hereinafter provided, no person to whom the sale of intoxicating liquor is forbidden shall enter or remain in any place where intoxicating liquors are sold or given away. A person to whom the sale of intoxicating liquor is forbidden may be permitted to remain in specified areas of licensed premises if said person: 1. Is accompanied by his parent or legal guardian, or 2. Is in the restaurant for the purposes of eating, or 3. Is in a bona fide bowling establishment for the purpose of bowling or watching others bowl, or 71-9 www.cityofstjoseph.com CITY OF ST. JOSEPH MEMORANDUM Date: January 5, 2006 Administrator Judy Weyrens To: Honorable Mayor Carlbom and Members of the City Council Mayor Richard Carl60m Re: From: Sarah Bialke Fire Hall Use Councilors AI Rassier Ross Rieke Please find below a summary of the use of the Fire Hall for the Year 2005. Renee Symanietz Dale Wick Month Fire Dept Group Available Booked Qui/ters Days Meetings Weekends Weekends Not used January 12 3 8 2 1 15 February 13 8 8 1 7 12 March 11 12 8 1 9 14 April 4 4 6 3 0 17 May 2 6 6 3 0 15 June 2 7 6 2 2 18 July 2 12 7 3 0 17 August 2 16 4 4 8 11 September 2 11 3 5 7 8 October 6 16 7 3 9 10 November 10 12 5 3 8 11 December 9 5 2 7 2 11 TOTALS 75 112 68 37 53 159 - Groups using the facility: Women of Today, Farmers Market, Senior Citizens, Y2K Lions, Chamber of Commerce, 55 Alive, Dollars for Scholars, Rod and Gun Club, Stearns County, Kraemer Lake Association, S1. Joseph Fire Department, S1. Joseph City Council. Summary of the above illustration: Total days used, 2005: 206 Total Weekends days used: 37 out of 105 2.1" College Avenue North' PO Box 668 . Saint. Joseph, Minnesota 1"6,74 Phone ,2.0.,6,.72.01 Fax ,2.0.,6,.0'42. 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Ft .. l..t' ! ...._...______.__....._ ..__....._ _..,,_.. .__ ( "t1!1--tL....L__._..__.__..........___._.__._._...........__........_........~".""." .,_".~...._....____..~.__"'~_..>~_"_""'_'".~.T_L~~_____.,~~___........~K~_____.....__...~_~_~.......~ _~,.._~...._,.....___ .............-......---...=~.-~--~._.~.~~.-."-"'...,-_...--""~~.~.....~~.-..~.'-,~ , " ..~~~L_.. ~,.--..~,,~..-..,~.~_.~.~.........~_............~~.._,,-_..--~~-_._.~.~,,~'''--.......,,,...-~=~-_.~~~......>_.~-~~~..=,~,-,.,.~~-.-..._-------_._-~~-~--....,.........,-_..,..--.._~.,--'-----_.'_.-~.-.,......,.,~..... iQ ~;:cre!vJE' IF'z; 11 ...... ,*!l~ s;; u.. a:: t&; ..~ 2 0 2005 _.,..._....'.~..-~'L__~..__~__,,,._~___~_..........."N<~...,~>O>~__.W~__.._....y~_.~.___~."'__.>~~_~,~_._.......~._,..,__~~~..'_~~_~~_._~~-~~~~._.~-~-,,~,.~--~."'-.-~,.~~--~ .."_.'~ OF ST. JOSEP\. ...,"_".>.>........'~.__....~.""_.._~~_...".__"._...~_~_.~....__L._,.....'~.....~~"._......__~_,~_.___~__"u_~:.._~~.>~'"_.__~,,_~,,_~______~...~._~~_~~__~.___.--..-..,...~,.c,..,,~_y_.__~._~~'~>_".h_.~~~". Apportionment City of St. Joseph St. Joseph Township St. Wendel Township 2006 Operating Budget Plus Fire Station Costs Less anticipated Revenue City and Township Contributions Apportionment Cost Share City of St. Joseph City of St. Joseph January 1, 2006 April 1, 2006 July 1,2006 October 1, 2006 Internal Use Only Fund 317- 31012 Fund 105-34202 44.55% 33.24% 22.21% 237,500.00 81,035.00 (65,000.00) 28,237.46 28,237.46 28,237.46 28,237.46 112,949.84 9,025.27 19,212.19 28,237.461 318,535.00 (65,000.00) I 253,535.00 I 112,949.84 36,101.08 76,848.76 112,949.841 Apportionment City of St. Joseph St. Joseph Township St. Wendel Township 2006 Operating Budget Plus Fire Station Costs Less anticipated Revenue City and Township Contributions Apportionment Cost Share Township ofSt. Wendel Township of St. Wendel January 1,2006 April 1, 2006 July 1, 2006 October 1, 2006 Internal Use Only Fund 317- 31014 Fund 105-34202 44.55% 33.24% 22.21 % 237,500.00 81,035.00 (65,000.00) 14,077.53 14,077.53 14,077.53 14,077.53 56,310.12 4,499.47 9,578.06 14,077.53 t 318,535.00 (65,000.00) I 253,535.00 ~ 56,310.12 17,997.88 38,312.24 56,310.121 Apportionment City of St. Joseph St. Joseph Township St. Wendel Township 2006 Operating Budget Plus Fire Station Costs Less anticipated Revenue City and Township Contributions Apportionment Cost Share Township of St. Joseph Township ofSt. Joseph January 1,2006 April 1,2006 July 1, 2006 October 1, 2006 Internal Use Only Fund 317- 31013 Fund 105-34202 44.55% 33.24% 22.21% 237,500.00 81,035.00 (65,000.00) 21,068.76 21,068.76 21,068.76 21,068.76 84,275.04 6,734.01 14,334.75 21,068.761 318,535.00 (65,000.00) I 253,535.00 I 84,275.04 26,936.04 57,339.00 84,275.041 Renee Salzer Clerk St.Wendel Township These are the totals for the fire area as described on the map provided to me. The total are as of December 29,2005 Mike Cebulla Appraiser District 2005 Estimated Market Value St Wendel Township St.Joseph Fire District $ 119,457,000 St. Joseph Township $ 178,822,800 St Josehp City $ 239,653,900 ") 37 ~::."3 700 St Wendel Township St. Wendel Fire District $ 69,383,000 ;}.~ ?o/ 'Ii Minnesota Department of Labor and Industry Occupational Safety and Health Division 443 Lafayette Road 81. Paul, MN 55155-4307 Phone: (651)284-5050 FAX: (651) 284-5741 INVOICE Company Name: Inspection Site: Mailing Address: Issuance Date: osm 1DfJ: Optional Report No.: Establishment No.: 55500 Smnmary of Penalties for Inspection Number City of St Joseph/Water Treatement Facility 23 First Avenue NW, St Joseph, MN 56374 PO Box 668, St Joseph, MN 54374 12/16/2005 . B3600 11005 309438901 Citation 1, Serious = $ 700.00 mla::::_rf:UII:j:::::::j:::::jI:::::j:::::j:j:::j:j:j:::j:::::::::tj:::::::::::::::::j:::::::::::::::j:::j:j:::::::::IjiII::::::::j:::::tjIZtlfm Penalty Payment - Payment of all penalties is to be made by check or money order payable to the order of "Minnesota Department of Labor and Industry" and remitted with a copy of this invoice to the Occupational Safety and Health Division at the address above within 20 calendar days following receipt of this Citation. After 60 days, unpaid penalties shall increase 25 percent and shall accrue an additional interest of 10 percent per month compounded monthly until the fine is paid in full. If any portion of this Citation and Notification of Penalty is contested, that portion of the penalty is not due and payable until the resolution of the contestation. However, yon 'are still obligated to pay the penalty on the uncontested portion of the citation within 20 calendar days following receipt of this Citation. If the employer fails to file the Notice of Contest form on time, this Citation and Notification of Penalty becomes a final order of the Commissioner which is not subject to review by any court or agency and the Occupational Safety and Health Division may file and enforce the penalty as a district court judgement without further notice or additional proceedings pursuant to Minnesota Statutes 16D .17 . NOTE: The penalties shown above have already been adjusted for Good Faith, Size and History credits. You have the option to pay your penalty on-line at www.doli.state.mn.us/paycenter. If you choose to do so, please add the proceeding , 8' and following 'I' to the inspection number. For example: 83072229991. Page 1 of 1 . i ~ I Minnesota Department of Labor and Industry Occupational Safety and Health Division Inspection Number: 309438901 Inspection Dates: 11/10/2005 - 11/10/2005 Issuance Date: 12/16/2005 CSHO ID: B3600 Optional Inspection Nbr: 11005 Citation and Notification of Penalty Company Name: Inspection Site: City of St Joseph/Water Treatement Facility 23 First Avenue NW, St Joseph, MN 56374 Citation 1 Item 2 Type of Violation: Serious 29 CFR 191O.304(t)(5)(v): Exposed non-current-carrying metal parts of cord- and plug-connected equipment which may become energized were not grounded: Employees were exposed to electrical shock hazards since the refrigerator with a freezer unit located in the water treatment area was not grounded. The electrical cord for the refrigerator unit did not have a ground wire or a ground pin. n':':':':':':':':':':D:':':':':':nffi~.:.;.:t;;;.;.!!(;t::.;.;';'::f;';';"':.;';';';';':';';';':ji;:;jf':';';';';';"';';':u;';';';';':ij;:;t;i;;;.c~;;;;iii:;';':';';';';';';';':';';':':';':.;.;.:.;.;.;.;.;.;.;.;.;.;.;.;.;.;.;.;.;.;.;.:.;.;.;.;';';';';':';';';';';';':';';';';';';':';';';':';m;!t:;::;;O'....A;'tio!i:jjm~ ii ..:te.':~;"";::n:;w'"u;':::i:'~ldlti0.''''''~v.:lUSt'':u.'''''aum.w'''''............... .... ... ....... ....... .... ...... ............. ... ~ i;,:: i!.i:~~uw. - . I M. Scott Brener, Commissioner MN Department of Labor and Industry Citation and Notification of Penalty Page 6 of 6 See pages 1 through 4 of this Citation and Notification of Penalty for information on employer and employee rights and responsibilities. MNOSHD-2 (REV. 1/95) Minnesota Department of Labor and Industry Occupational Safety and Health Division Inspection Number: 309438901 Inspection Dates: 11/10/2005 - 11/10/2005 Issuance Date: 12/16/2005 CSHO ID:. .B3600 OptionaIInspection Nbr: 11005 Citation and Notification of Penalty Company Name: Inspection Site: City ofSt JosephlWater Treatement Facility 23 First Avenue NW, St Joseph, MN 56374 Citation 1 Item 1 Type of Violation: Serious 29 CFR 191O.151(c): Where employees were exposed to injurious corrosive materials, suitable facilities for quick drenching or flushing of the eyes andlor body were not provided within the work area for immediate emergency use: Employees were exposed to serious injuries where corrosive materials were being handled and used in the lab area, storage area and the fluoride areas since emergency shower/eye wash stations were not provided for quick drenching of both the body and eyes. i . - See pages 1 through 4 of this Citation and Notification of Penalty for information on employer and employee rights and responsibilities. Citation and Notification of Penalty Page 5 of 6 MNOSHD-2 (REV. 1/95) Minnesota Department of Labor and Industry Occupational Safety and Health Division Citation and Notification of Penalty Inspection Number: 309438919 Inspection Dates: 11/10/2005 - 11/10/2005 Issuance Date: 12/16/2005 . CSHO ID: B3600 Optional Inspection Nbr: 11005 Company Name: Inspection Site: City of St J oseph/Maintenance Facility 1855 Elm Street East, 5t Joseph, MN 56374 Citation 1 Item 1 Type of Violation: Serious 29 CFR 1910.242(b): Compressed air used for cleaning purposes was not reduced to less than 30 p.s.i. when dead-ended: Employees in the maintenance area of the facility were exposed to air pressure greater than 30 p.s.i. when dead-ended since the nozzle did not have a reducer attached to it. , .' - M. Scott Brener, Commissioner MN Department of Labor and Industry See pages 1 through 4 of this Citation and Notification of Penalty for information on employer and employee rights and responsibilities. Citation and Notification of Penalty Page 5 of 5 MNOSHD-2 (REV. 1/95) Minnesota Department of Labor and Industry Occupational Safety and Health Division 443 Lafayette Road St. Paul, MN 55155-4307 Phone: (651)284-5050 FAX: (651) 284-5741 INVOICE Company Name: Impection Site: Mailing Address: Issuance Date: osm ID#: Optional Report No.: Establishment No.: 55501 Sllllnnary of Penalties for Inspection Nmnber City of St Joseph/Maintenance Facility 1855 Elm Street East, St Joseph, MN 56374 PO Box 668, St Joseph, MN 56374 12/16/2005 B3600 11005 309438919 Citation 1, Serious = $ 300.00 .1.::i:K_I~~tli:::i:i:::iIi::i::ii:::i:::i::i:i::::::::::::~:ii::~:::ii::::::::::::i::::iiii:i::i:i~i:::i:::::::i:i::::::::::i~:i::~I:::::::i::::t:::::::i::.fll Penalty Payment - Payment of all penalties is to be made by check or money order payable to the order of "Minnesota Department of Labor and Industry" and remitted with a copy of this invoice to the Occupational Safety and Health Division at the address above within 20 calendar days following receipt of this Citation. After 60 days, unpaid penalties shall increase 25 percent and shall accrue an additional interest of 10 percent per month compounded monthly until the fine is paid in full. If any portion of this Citation and Notification of Penalty is contested, that portion of the penalty is not due and payable until the resolution of the contestation. However, you are still obligated to pay the penalty on the uncontested portion of the citation within 20 calendar days following' receipt of this Citation. If the employer fails to file the Notice of Contest form on time, this Citation and Notification of Penalty becomes a final order of the Commissioner which is not subject to review by any court or agency and the Occupational Safety and Health Division may file and enforce the penalty as a district court judgement without further notice or additional proceedings pursuant to Minnesota Statutes 16D .17. NOTE: The penalties shown above have already been adjusted for Good Faith, Size and History credits. You have the option to pay your penalty on-line at www.doILstate.mn.us/paycenter. If you choose to do so, please add the proceeding '8' and following 'I' to the inspection number. For example: 83072229991. Page 1 of 1 Minnesota Department of Labor and Industry Occupational Safety and Health Division Citation and Notification of Penalty Inspection Number:.. 309438893 Inspection Dates: 11/10/2005 - 11/10/2005 Issuance Date: 12/1612005 CSHO ID; B3600 Optional InsPection Nbr: 10905 Company Name: Inspection Site: City of St JosephIWaste Water Treatment Facility 500 2nd Avenue NW, St Joseph, MN 56374 Citation 1 Item 1 Type of Violation: Serious 29 CFR 1910.23(d)(I)(iii): Flight(s) of stairs with 4 or more risers, less than 44 inches wide and having both sides open were not equipped with one standard stair railing on each side: The stairway located in the lower level, with four risers and both sides open, did not have any handrails or stair rails installed. _1111- ,; ~ M. Scott Brener, Commissioner MN Department of Labor and Industry Citation and Notification of Penalty See pages 1 through 4 of this Citation and Notification of Penalty for information on employer and employee rights and responsibilities. MNOSHD-2 (REv. 1/95) Page 5 of 5 Minnesota Department of Labor and Industry Occupational Safety and Health Division 443 Lafayette Road St. Paul, MN 55155-4307 Phone: (651)284-5050 FAX: (651) 284-5741 INVOICE City of St Joseph/Waste Water Treatment. Facility 500 2nd Avenue NW, St Joseph,MN 56374 PO Box 668, St Joseph, ~ 56374 12/16/2005 B3600 10905 Company Name: Inspection Site: Mailing Address: Issuance Date: osm ID#: Optional Report No.: Establishment No.: 55499 Summary of Penalties for Inspection Nmnber 309438893 Citation 1, Serious = $ 300.00 .!.:::_1;U11::::~:::::::::::::::::~:::::::::::::::::::::::~:::~:::::::::::::::::::::~:::~:::::::::~::~~~~:::~::~:~I:::::::t~:~::1:1:::::::::::::::::::::.t. Penalty Payment - Payment of all penalties is to be made by check or money order payable to the order of "Minnesota Department of Labor and Industry" and remitted with a copy of this invoice to the Occupational Safety and Health Division at the address above within 20 calendar days following receipt of this Citation. After 60 days, unpaid penalties shall increase 25 percent and shall accrue an additional interest of 10 percent per month compounded monthly until the fine is paid in full. If any portion of this Citation and Notification of Penalty is contested, that portion of the penalty is not due and payable until the resolution of the contestation. However, you(lre 'still; obligated to pay the penalty on the uncontested portion of the citation within 20 calendar days following receipt of this Citation. If the employer fails to file the Notice of Contest form on time, this Citation and Notification of Penalty becomes a final order of the Commissioner which is not subject to review by any court or agency and the Occupational Safety and Health Division may file and enforce the penalty as a district court judgement without further notice or additional proceedings pursuant to Minnesota Statutes 16D .17 . NOTE: The penalties shown above have already been adjusted for Good Faith, Size and History credits. You have the option to pay your penalty on-line at www.doli.state.mn.us/paycenter. If you choose to do so, please add the proceeding '8' and following 'I' to the inspection number. For example: 83072229991. Page 1 of 1 ;., i JanuaryJ( 2006 2006 Budget Police Department Concerns (Proposal is in excess of $600,00p.00) , Looking at our 2006 Budget and Levy, I have some concerns. Mainly, I am concerned that with increasing costs of City taxes for services as well as heat, electricity and maintenance, many citizens, including my wife and I, may not be able to afford to continue to live in our homes. While I appreciate the services we currently receive, do to increased costs, I also feel the need to consider alternatives. I am confident our Mayor ap.d Council is also concerned with fiscal respon~ibi1ity and look continuously for ways tp save money. I I The Rockville City Council and taxpayers, overall, are very happy wi~h their contract police services with Steams County. Some benefits County contracts include, but are not limited to: . A contract that is customized to fit the needs of our community. . The opportunity to maintain current police services at a reduc~d price to the taxpayers of S1. Joseph. . The Council can specify police services such as the quantity of officers, their scheduies by hour as well as day of the week. . Some police calls can be at no charge. , . The Council can include coverage for special events such as I10urth of July. . The County can fillJ.ls on specific large or small complaints such as speeding, parking, vandalism, etc. . The contract may be changed at the request of the council, even on short notice . The City would receive a personal presentation of the propos~'I at a Council meeting at no charge. ! Therefore, even though the Council considered alternative police services in previous years, I would like to officially request the City receive a current written proposal and personal pres~p,tation from Sheriff Sanner' Stearns County to provide Police Services consistent with those we currently receive. Such a proposal and presentation would allow our elected officials and citizens the opportunity to make comparisonf consistent with neighboring communities requests and prove to be fiscally responsibl~. While I am not currently suggesting we change services, based on our 2006 budget ~d levies, I am requesting the comparison. For your convenience, I am including a cppy of the Rockville contract and log for police services with Stearns County. Respectfully, t' />V ,~!<,:.~~-~.."..~ ,/l D~ ,5~><:"~:; ~./" 7 Cft--~~ prq,,""- ,,,, "~ /1 r Ed Kacures, Sf. /yb/v~ January 6: 2006 2006 Budget Police Department Concerns (Proposal is in excess of $600,000.00) Looking at our 2006 Budget and Levy, I have some concerns. Mainly, I am concerned that with increasing costs of City taxes for services as well as heat, electri~ity and maintenance, many citizens, including my wife and 1, may not be able to afford to 40ntinue to live in our homes. While I appreciate the services we currently receive, do to increased costs, I also feel the need to consider alternatives. I am confident our Mayor apd Council is also concerned with fiscal responsibility and look continuously for ways to save money. The Rockville City Council and taxpayers, overall, are very happy with their contract police services with Stearns County. Some benefits County contracts include, but are not limited to: I " A contract that is customized to fit the needs of our cO.rnmunit~. · The opportunity to maintain current police services at a reduced price to the taxpayers of S1. Joseph. · The Council can specify police services such as the quantity ot' officers, their schedules by hour as well as day of the week. · Some police calls can be at no charge. .. The Council can include coverage for special events such as Fourth of July. · The County can focus on specific large or small complaints such as speeding, parking, vandalism, etc. ) .. The contract may be chhnged at the request of the council, ev~n on short notice .. The City would receive a personal presentation of the proposal at a Council meeting at no charge. Therefore, even though the Council considered alternative police services in previous years, I would like to officially request the City receive a current writ~en proposal and personal presentation from Sheriff Sanner~. Stearns County to provide Police Services consistent with those we currently receive. Such a proposal and preseintation would allow our elected officials and citizens the opportunity to make comparisons consistent with neighboring communities requests and prove to be fiscally responsible. While I am not currently suggesting we change services, based on OUf 2006 budget and levies, I am requesting the comparison. For your convenience, I am including a copy of the RockYille contract and log for police services with Stearns County. Respectfully, ::e /- ~//J .,/e~"_~~//'/" '_.. " c:- ,,- ,'- . ..... '" j./) -, ./,;;. .,d'- ~ . ....,..,...! Cft.--.:&.---'C.....- t/"" ., ....-- -.-' I ' I Ed Kacures, Sr. , , , Stearns County Sheriffs Office John Sanne0 Sheriff. Bruce Bechtold, Chief Deputy LAW ENFORCEMENT CENTER 807 Courthouse Square P.O. Box 217 51 Cloud, MN 56302-0217 December 6, 2004 ,.rp Rena Weber Rockville City Administrator/Clerk P.O. Box 93 Rockvil1e, MN 56369 RE: Renewal of 2005 Contract for Police Services Dear Rena: Thank you for your phone call regarding the Renewal of 2005 Contract fbr Police Services I sent to you on December 2, 2004. I apologize for the error in hours per month and hourly rate. Please find enclosed a revised Contract showing 68.5 hours per month at an hourly rate of $40. If you have any questions please feel free to contact me. Sincerely, ;;, ~/-~ Jor.Ll'1 L. Sanner Sheriff Enclosure JLS/bjm Non-Emergency: (320) 251-4240 · Administrative Office: (320) 259-3700 Fax: (320) 259-3786 · Civil Department: (320)259-3720 Fax: (320) 656-6680 Detective: Fax: (320) 259-3963 · Jail Administrative: (320)259-3750 Fax: (320) 259-3782 · E-mail: john.sanner@co.stearns.mn.us Contract for Police Services This Agreement, made and entered into this 1 st day of January, 20qi>, by and between the County of Stearns, hereinafter referred to as the "County" and the City of Rockvill~ hereinafter referred to as the "Municipality", and, Stearns County Sheriff, hereinafter referred to as the "Sheriff'. Witnesseth; Whereas, the Municipality desires to enter into a contract with the CC,ounty and the Sheriff whereby the County, through its Sheriff s Department, would provide law enforcem~nt services within the boundaries of the Municipality; and Whereas, the County and the Sheriff agree to render such services upon the terms and conditions hereinafter set forth; and Whereas, such contracts are authorized by the provisions of Minnesota Statutes 471.59, and 436.05. Now, therefore, in consideration of the mutual covenants herein contained, it is agreed between the parties as follows: 1) The County agrees, through the office of the Sheriff of the County, to provide police protection within the corporate limits of the Municipality to the extent and in the mann~r hereinafter set forth. Except as otherwise specifically provided herein, the service to be provided by the County shall encompass those duties and functions which are the type normally coming within the jurisdiction of the customarily rendered by the Sheriff under the applicable statutes of the State of Minnesota. It is agreed that the Municipality shall receive police protection to be provided by such personnel as may be assigned by the sheriff using such vehicles as the Sheriff, in his discretion, shall deem necessary. The police protection contemplated hereby shall include patrolling and answering police calls within the Municipality. The manner in which such service is rendered, the standards of performance, discipline of officers and the matters incident to the performance of such seryice or the control of personnel employed to render such service shall be and remain in the County through its Sheriff's Department. In the event a dispute arises between the parties concerning the services to be rendered hereunder, the level thereof or the manner in which such service is provided, the Sheriff ofthe County shall determine such dispute and it shall be conclusive and binding on the parties hereto. The service contemplated hereby are scheduled police services which will, in fact, be provided to the Municipality for the number of contracted hours reasonably anticipated fd required. It shall not include situations in which, in the opinion of the Sheriff, a police emergency: occurs which requires a different use of the officer and/or the patrol vehicle or the performance of special details relating to the law enforcement service. It shall not include the enforcement of Municipal ordinances with regard to zoning ordinances, building codes or such other matters, which are primarily regulatory in nature. 2) It is hereby agreed that the Municipality and all of its officers, agents and employees shall render full cooperation and assistance to the County and the Sheriff to facilitate the provision of the services contemplated hereby. 3) It is agreed that the County shall provide all necessary labor, supervision, equipment, communications facilities, dispatching and necessary supplies to maintain aJ.1td provide the police service to be rendered hereunder. 4) The Municipality does not assume any liability for the direct payment of any salaries, wages, or other compensation to personnel employed by the County to perform the services contemplated hereby, nor does it assume any other liability other than that provided for in this agreement. It is agreed that all personnel employed to render the services contemplated hereby shall be employees of the County and that the County shall therefore be responsible for providing worker's compensation insurance and all other benefits to which such personnel shall become entitled by reason of their contract with the County entered into through its collective bargaining unit. The County agrees that all insurance required to adequately cover vehicles, personnel and equipment used by the County in the provision of the services contemplated herein will be provided by the County at its own expense. 5) The term of this contract shall be January 1,2005 to December 31,2005. On or before September 1, 2005, the County or the Sheriff shall notify the Municipality of the best estimate of the per hour rate effective for the proposed 2006 contracts. 6) Renewal The Municipality shall then determine whether or not it desires to re-enter into a contract for police services for the following year. In either case, the Municipality shall notify the County of its intention not later than October 1,2005. Said notice shall be in writing and shall be received by the Sheriff or his designee at the Steams County Sheriffs Department, 807 Courthouse SquarE':, PO Box 217, S1. Cloud, MN 56302. Said notice must be received by the Sheriff or his designee by October 1,2005. In the event the Municipality shall fail to give notice as required hereby, the County and the Sheriff shall conclusively presume that said Municipality desires to extend the agreement at the estimated hourly rate specified in the notice given by the County, and the contract shall automatically renew at the same terms and conditions, mIDually for a period of 12 months. 7) Termination for Convenience Either party may terminate this contract, with or without cause, at anytime, with 60 days prior written notice. 8) The County, its officers and employees and the Sheriff shall not be deemed to assume liability for any intentional of negligent acts of the Municipality. The Municipality agrees that it will hold the County and the Sheriff harmless from and shall defend its officers, agents and employees against any claim for damages resulting from such acts. 8) For performing the services contemplated hereby, the Municipality agrees to contract for an average of 68.5 hours per month, subject to seasonal adjustments, and to pay the actual cost thereof. The estimated hourly rate for 2005 is to be $40.00, for an estimated totally yearly payment of $32,880.00 for the year 2005, and to be paid quarterly or billed for actual hours worked at which time the time the Municipality shall receive credit for its share of any benefit to which it may become entitled pursuant to Mim1esota Statutes 69.011(as amended). The Municipality can change number of hours, by submitting a change request, with 60 days prior written notice to the County. ROCKVILLE CONTRACT - NOV 2005 I fu, Actual Incid City Date Received Comp Call Number Complaint First Unit ROCKVILLE 11/01/200501 :25:54 04:11 :03 05047457 CONTR 2569 ROCKVILLE 11/01/2005 09:20:35 10:24:51 05047496 CONTR 2567 ROC KVI LLE 11/02/2005 01 :43:56 02:47:11 05047617 CONTR 2568 ROCKVILLE 11/02/200520:44:32 20:44:48 05047765 CONTR 2570 ROCKVILLE 11/02/2005 20:44:33 21 :23:54 05047766 CONTR 2570 ROCKVILLE 11/02/200522:08:22 23:32:45 05047776 CONTR 2570 ROCKVILLE 11/02/200522:08:22 23:31 :07 05047777 CONTR 2570 ROCKVILLE 11/03/2005 14:52:06 16:01 :20 05047867 CONTR 2552 ROCKVILLE 11/03/2005 21 :58:55 23:08:36 05047944 CONTR 2547 ROCKVILLE 11/04/200500:59:39 02:09:31 05047977 CONTR 2547 ROCKVILLE 11/04/2005 14: 18:08 15:26:13 05048081 CONTR 2541 ROCKVILLE 11/04/200520:35:57 21 :38:14 05048141 CONTR 2549 ROCKVILLE 11/05/2005 04:39:20 05:42:28 05048202 CONTR 2559 ROCKVILLE 11/05/2005 10:17:37 11 :29:28 05048217 CONTR 2541 ROCKVILLE 11/05/200520:58:00 22:08:55 05048267 CONTR 2558 ROCKVILLE 11/05/200523:10:10 00:15:08 05048277 CONTR 2549 ROCKVILLE 11/06/2005 01 :19:48 04:54:36 05048296 CONTR 2572 ROCKVILLE 11/06/2005 08:06:08 09:08:25 05048323 CONTR 2541 ROCKVILLE 11/07/200500:09:46 02:10:49 05048414 CONTR 2572 ROCKVILLE 11/07/200522:25:08 23:31 :37 05048585 CONTR 2555 ROCKVILLE 11/08/200501 :52:46 02:55:24 05048598 CONTR 2559 ROCKVILLE 11/08/2005 11 :01 :38 12:05:12 05048623 CONTR 2540 ROCKVILLE 11/09/2005 05:22:05 10:30:02 05048759 CONTR 2565 ROCKVILLE 11/09/2005 18:56:22 20:58:40 05048871 CONTR 2571 ROCKVILLE 11/10/200514:34:16 15:43:07 05049000 CONTR 2552 ROCKVILLE 11/10/200523:05:22 00:06:30 05049073 CONTR 2565 ROCKVILLE 11/11/2005 13:59:51 15:02:43 05049147 CONTR 2541 ROCKVILLE 11/11/2005 20:52:04 22:05:25 05049216 CONTR 2558 ROCKVILLE 11/12/200501:41:04 02:43:24 05049255 CONTR 2568 ROCKVILLE 11/12/200508:00:25 09:04:49 05049270 CONTR 2541 ROCKVILLE 11/12/200522:01 :22 23:05:51 05049351 CONTR 2564 ROCKVILLE 11/13/2005 00:46:21 02:22:01 05049372 CONTR 2554 ROCKVILLE 11/14/200501:47:03 04:26:03 05049485 CONTR 2547 ROCKVILLE 11/14/2005 23:05: 10 00:04:53 05049602 CONTR 2558 ROCKVILLE 11/15/2005 12:20:54 13:19:21 05049655 CONTR 2541 ROCKVILLE 11/15/200521 :28:16 22:37:51 05049731 CONTR 2558 ROCKVILLE 11/16/200505:24:56 06:33:20 05049760 CONTR 2565 ROCKVILLE 11/16/2005 18:58:41 00:58:31 05049832 CONTR 2570 ROCKVILLE 11/17/200523:56:15 01 :06:01 05050021 CONTR 2572 ROCKVILLE 11/18/2005 02:27:49 04:48:38 05050028 CONTR 2568 ROCKVILLE 11/18/2005 10:45:02 11:51:01 05050084 CONTR 2552 ROCKVILLE 11/18/2005 14:13:18 15:36:09 05050127 CONTR 2552 ROCKVILLE 11/18/2005 19:15:53 19:27:51 05050158 CONTR 2567 ROCKVILLE 11/18/2005 23:50:53 00:55:59 05050222 CONTR 2563 ROCKVILLE 11/19/200507:39:14 08:44:05 05050260 CONTR 2552 ROCKVILLE 11/19/2005 23:07:33 00:09:35 05050385 CONTR 2570 ROCKVILLE 11/20/2005 09:28:10 10:32:29 05050443 CONTR 2548 ROCKVILLE 11/20/200520:05:10 21 :11 :11 05050500 CONTR 2555 ROCKVILLE 11/21/200504:52:16 06:18:57 05050541 CONTR 2563 ROCKVILLE 11/22/2005 09:20:48 10:19:47 05050693 CONTR 2544 ROCKVILLE 11/22/200520:25:22 21 :29:59 05050766 CONTR 2549 ROCKVILLE 11/23/200505:28:34 06:34:13 05050814 CONTR 2568 ROCKVILLE 11/23/200520:52:02 22:54:37 05050937 CONTR 2570 ROCKVILLE 11/24/200508:14:37 09:17:34 05050983 CONTR 2552 ROCKVILLE 11/24/200523:37:33 01 :52:20 05051083 CONTR 2571 ROCKVILLE 11/25/2005 04:51 :24 05:57:26 05051098 CONTR 2565 ROCKVILLE 11/25/200514:47:51 15:53:30 05051154 CONTR 2552 ROCKVILLE 11/26/200500:19:42 01 :06:45 05051223 CONTR 2559 Actual Incid~City Date Received Comp Call Number Complaint First Unit ROCKVILLE 11/26/200509:27:46 11 :06:48 05051259 CONTR 2552 ROCKVILLE 11/26/2005 22:50:41 23:59:52 05051360 CONTR 2570 ROCKVILLE 11/27/200502:06:25 03:43:20 05051394 CONTR 2568 ROCKVILLE 11/27/200509:14:56 10:25:45 05051433 CONTR 2545 ROCKVILLE 11/28/200503:42:00 04:47:08 05051511 CONTR 2547 ROCKV1LLE 11/28/200522:42:58 23:51 :02 05051594 CONTR 2564 ROCKVILLE 11/29/2005 09:03:57 11 :02:24 05051638 CONTR 2541 ROCKVILLE 11/30/200501 :17:23 02:26:08 05051735 CONTR 2560 ROCKVILLE 11/30/2005 09:10:49 11 :07:41 05051762 CONTR 2541 ROCKVILLE 11/30/2005 19:31 :56 21 :29:27 05051857 CONTR 2555 (\OC KV;ILLE ALL CALLS IN Actual Incid City ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE Date Received 11/27/200508:17:10 11/20/200514:24:30 11/23/200518:38:24 11/24/200500:26:28 11/25/200505:29:17 11/25/200517:19:52 11/27/2005 11 :41 :33 11/30/2005 15:59:01 11/06/2005 16:42:35 11/15/200513:15:47 11/30/2005 09:13:15 11/16/2005 16:55:20 11/11/2005 18:06:07 11/24/2005 19:57:36 11/29/2005 05:27:51 11/04/200516:32:03 11/22/2005 03:03:39 11/14/2005 07:21 :53 11/28/200515:46:30 11/02/200510:44:01 11/16/200519:00:14 11/21/2005 15:10:29 11/01/200501 :25:54 11/01/2005 09:20:35 11/02/200501 :43:56 11/02/200520:44:32 11/02/2005 20:44:33 11/02/200522:08:22 11/02/200522:08:22 11/03/2005 14:52:06 11/03/200521 :58:55 11/04/2005 00:59:39 11/04/2005 14:18:08 11/04/200520:35:57 11/05/2005 04:39:20 11/05/200510:17:37 11/05/200520:58:00 11/05/200523:10:10 11/06/200501 :19:48 11/06/2005 08:06:08 11/07/2005 00:09:46 11/07/200522:25:08 11/08/2005 01 :52:46 11/08/2005 11 :01 :38 11/09/2005 05:22:05 11/09/200518:56:22 11/10/200514:34:16 11/10/200523:05:22 11/11/200513:59:51 11/11/200520:52:04 11/12/200501:41:04 11/12/200508:00:25 11/12/2005 22:01 :22 11/13/200500:46:21 11/14/200501:47:03 11/14/200523:05:10 11/15/2005 12:20:54 11/15/200521 :28:16 Call Number 05051427 05050473 05050911 05050958 05051099 05051171 05051440 05051831 05048359 05049660 05051764 05049819 05049175 05051051 05051614 05048098 05050668 05049496 05051553 05047670 05049833 05050598 05047457 05047496 05047617 05047765 05047766 05047776 05047777 05047867 05047944 05047977 05048081 05048141 05048202 05048217 05048267 05048277 05048296 05048323 05048414 05048585 05048598 05048623 05048759 05048871 05049000 05049073 05049147 05049216 05049255 05049270 05049351 05049372 05049485 05049602 05049655 05049731 - NOVi2005 Complaint 1050 AL AL AL AL AL AL AL ANI ANI ANI ASEX ASLT ASSTA ASSTA ASSTP ATL BURG BURG CC CC CHK CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR Actual Incid City ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE Date Received .,~i.'''''' C4l1l N.Ul1)b~r~ Complaint 11/16/2005 05:24~56 >. 05d4~ CONTR 11/16/200518:58:41 11/17/200523:56:15 11/18/200502:27:49 11/18/2005 10:45:02 11/18/200514:13:18 11/18/2005 19:15:53 11/18/2005 23:50:53 11/19/200507:39:14 11/19/200523:07:33 11/20/200509:28:10 11/20/200520:05:10 11/21/2005 04:52:16 11/22/2005 09:20:48 11/22/200520:25:22 11/23/200505:28:34 11/23/200520:52:02 11/24/2005 08:14:37 11/24/200523:37:33 11/25/2005 04:51 :24 11/25/200514:47:51 11/26/200500:19:42 11/26/2005 09:27:46 11/26/2005 22:50:41 11/27/200502:06:25 11/27/200509:14:56 11/28/200503:42:00 11/28/200522:42:58 11/29/2005 09:03:57 11/30/2005 01 :17:23 11/30/2005 09:10:49 11/30/2005 19:31 :56 11/03/2005 10:20:52 11/10/200510:17:38 11/17/200510:44:12 11/18/200514:50:14 11/06/200502:00:47 11/04/2005 13:41 :52 11/02/2005 12:58:37 11/06/2005 20:50:46 11/23/2005 21 :30:34 11/28/200523:43:07 11/22/2005 12:28:40 11/11/200522:25:59 11/18/2005 13:52:38 11/16/2005 19:38:37 11/19/2005 12:26:02 11/19/2005 01 :26:26 11/24/2005 19:04:27 11/29/200516:58:00 11/14/200519:48:05 11/25/2005 06:50:07 11/26/200513:15:36 11/18/2005 10:06:40 11/01/200521 :09:47 11/10/2005 13:50:58 11/07/2005 11 :24:58 11/13/200510:23:06 11/30/2005 10:45:06 11/021200501:10:21 11/02/200506:39:30 05049832 05050021 05050028 05050084 05050127 05050158 05050222 05050260 05050385 05050443 05050500 05050541 05050693 05050766 05050814 05050937 05050983 05051083 05051098 05051154 05051223 05051259 05051360 05051394 05051433 05051511 05051594 05051638 05051735 05051762 05051857 05047822 05048955 05049912 05050130 05048302 05048072 05047689 05048393 05050939 05051600 05050710 05049231 05050124 05049839 05050295 05050236 05051045 05051674 05049581 05051102 05051290 05050067 05047589 05048986 05048505 05049412 05051777 05047615 05047635 CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR CONTR DARE DARE DARE DARE DWI FIRE FUP FUP GUN HR INFO JUVP K9DEMO MA ME CASE MED MED MED NOPAY OPEND OTL PAPSV PARKS PERG PORCC REPO SBUS STALL STALL . ' . Actual Incid City ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE Date Received 11/04/200522:00:13 11/16/2005 19:34:56 11/24/2005 01 :30:29 11/27/2005 19:32:38 11/13/200501 :51 :55 11/14/200502:49:04 11/10/2005 11 :16:23 11/29/2005 09:56:01 11/03/2005 06:02:49 11/05/200521 :48:37 11/06/2005 01 :29:08 11/07/200504:14:16 11/07/200522:29:20 11/09/200514:48:39 11/09/200520:23:27 11/14/2005 19:42:35 11/16/200506:57:49 11/20/200518:30:42 11/24/200520:01 :25 11/25/200517:31:51 11/29/200507:36:54 11/07/2005 10:32:17 11/03/2005 17:03:58 11/18/200510:41 :35 11/10/2005 11 :09;57 11/23/200506:41 :34 Call Number 05048153 05049838 05050963 05051488 05049381 05049487 05048960 05051641 05047803 05048271 05048298 05048426 05048587 05048816 05048886 05049579 05049763 05050491 05051052 05051173 05051623 05048474 05047888 05050083 05048959 05050815 Complaint STALL STALL SUSA SUSA SUSV SUSV THEFT THEFT Traffic Stop Traffic Stop Traffic Stop Traffic Stop Traffic Stop Traffic Stop Traffic Stop Traffic Stop Traffic Stop Traffic Stop Traffic Stop VDITCH VDITCH WARR WARRF WARRM WELF XPAT ~ . ALL CITA TIONS FOR ROCKVILLE -NOV 2005 City ROCKVILLE ROCKVILLE ROCKVILLE ROCKVILLE Offense Date 11/07/200522:30:00 11/09/200514:48:00 11/09/2005 14:48:00 11/25/200507:07:00 Citation_Number Case_Number Charge ST 406-842 05048587 NO PROOF OF INSURANCE ST 404-503 05048816 LIQUOR - POSSESSING ST 404-503 05048816 SPEEDING ST 403-707 05051102 L1QUOR-UNDERA~E CONSUMPTION 18-21 12/05/2005, Page 1 ~ H > t ~ w -' -' H > ~ U o a. ~~lk~ an o o N a. W co ~ w > o z an . I'- ~ V) a. ::> o J: -' ~ .... o .... <i) ~ ~ llJ Q ~ ll. h ~ --...J ~ S! ~ \) ~ fa ~ t ~ ~ \fj '-' "0 CD .~ cv (.) cv 0:: CVI - l'll C "- CD .Q E ::l Z _I Iii (,) >. ;!:: (,) I "0 'u 'C =1 l'll ::l - (.) '<( cv > :;:: ~ "- l'll Z <( w 0:: ~ <{ I W I- ~li LLi@5 1-:::::> ..Ju.. zO :!..J <{I ~<{ (/)(/) O~ <{- 00::: ~~ o:::g o...!;;( u..w W..J Oeo I<{ (/)0 I-~ <(I- 00::: w. Zo o:::(/) <(z <{o::: ..J<{ (")w <{w Neo -a... ~~O~ ~~ ffiIl-ffi Wo I,()O(/)I,() QZ ~W;~ (/)<( T'"'.....JW.....CO ~I- ...........J 0 w ..00..... w- I,() 0::: a... 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W I.() WtVNI!) -1- OOOO..J..J!:!:!OO..J:) oO..J~~ov-l~ O(")O"-..J-I::Jov..JU O..--I<{....OvOI- ~N~NOOa~~O ~~OQ..W~~cr- o 10 '0::0:: 0 1000Z 0 I o::WOo II-> (")O(")OI-I-(f)('")OI-IO(")vl-crW(").,....<{~ ;::~;::~<{<{<{;::o<O~;::~<{,I;::~o..O :SN:SNo..n..S:SNo..,N:S"""0.. <{(/):S......_<( ..J - ..J w<{ ~. <{O -10:: I-~ Z<{ <{a (f)w <{I- w- ..JI aS 00 I-z ~<1: OW <{Z ~:) W<{ ~Z :)~ 0""'- I-(f) "-C> v 0:: O::::J Orn ,.... <:'! (J) 0! .,.... N I.() o o ~ o ~ .,.... .,.... to ~ .,.... ~ (J) .,.... I!) o o ~ o ~ .,.... .,.... I.() I.() I.() N ,.... I!) co .,.... U) o I!) o W ..J ..J ~ U o 0:: I!) I!) I.() N \./' ~ ~ \p .. C- ~ LaPlayette Conditions of Employment f I ! f We appreciate each person's contributions to the La and hope to re~~ ~ reward our good employees for as long as possible. Everyone needs to realize that ~ng a business such as tbi~ can be difficult and policies bave to be set anti adh&ed to in order to keep the business successful. ! I ., t I r i f Employees will observe the following rules of conduct at all timcs.} F.". ailutre. to observe these rules may result in written wamingst suspensi~ and! or rennrrtatior. i I 1. All employees are expected to report on time for any schedilled sHift. H you are unable to work: your scheduled hours due to illness you are ~~d to eall in at least 4 houpi prior to the beginning of your shift. r Lr- i ' 2. The schedule will be posted at least one week in advance. If you I unable to work: any shifts you are scheduletL it is your responsibility t+ ~ndbmeone to cover your hours and get approval from Deb or Ace at least Nvo diys prior to your scheduled hoUlS of work. I ! I 3. Anyone showing up intoxicated for a scheduled shift is subjkt to~mmediate termination. There ~II be no drinking during work hows upill dli~ halfhour of your shift, and then only one drink fo<those oflegal age'l, l.: 4. No anet under any circumstance. is allowed to give a drink: ~ the use, unless approved ~y Deb or Ace. You may buy a drink for a c~nW with cash or on a tab that WlU be deducted off of your next check if not Jl8ld- I' I 5. There Will. be no tabs given to any customem unless you are ....If. !.'. a creditJdebit card. If you do run a tab in any other manner it is your ~naI : . nsibility to pay the balance due at the end of your shift. f t I t 6. All employees are responsible to complete their time cards ~y. ~. shift supervisor will need to initial your sign in lsign out time in qljder ilr those hoUlS to qualify for payment during that time period. I r fI r ' Ii f U 7. It is each of your respoQibilities to see to it that all daily cl~~ done. If you do not fulfill your duties you may be SUSpended nom work :$>r at ~ one week. 8. Hours scheduled for work win be completed according ~o iJ,tividL work abilities. This means that those employees deemed to bf dowg tb. best, most complete job will be given the choice of tile optimum h~urs ~p w : k. . ! 1~ ! t 9. No one is allowed to stay after hours for "'personal" J>8l1les. II . J 11 u.. ~ /1 10. Ifthere is no bouncer on duty, it is up to the server and/or bartender to check ID'S. Knowingly serving a minor will result in termination. 11. Your time on the clock is intended for employer-scheduled duties, not homework, reading, visiting with friends, etc. There is more than enough! to be done here and if you nm out of work, ask your supervisor what you should be doing. Employees are being paid to complete their job duties, not personal matters. 12. If you are directed to complete ajob duty you are expected to do it. Failure to follow supervisor's instructions will result in at least a minimum of suspension from the schedule. 13. Employees will be reviewed on a periodic basis. You will be ,given direction as to areas of improvement that you will need meet in order to continue employment. 14. No one, unless directed by management, is allowed to make any orders or purchases on the company's behalf. 15. Discounting drinks, giving away drinkslfood, pocketing money, taking any alcohol, or any other theft will result in immediate termiJJation., and possible criminal prosecution. 16. Zero Tolerance is allowed for any form ofsexuaJlraeial harassment. This includes, but is not limited to written or verbal communications. Immediate termh1ation will result..no exceptions. 17. Employees are encouraged to come up with i~ suggestioDs, promotions, etc. Please complete suggestion sheet and leave for Ace or Deb. lncentive bonuses will be given to successful ideas. Date I ,,--""""7 .~ .. ... EmpJoyeo Sigooture JJ.. .// .. "'Ii J 1'~;;7 <' l ,,~) I () :s:- f // EQUIPMENT CERTIFICATE Computer Equipment (Administration/Police/Maintenance) Server - Windows 2003 15,945.00 Terminal Server 4,278.00 Rack Unit for servers 6,131.00 Additional Wiring 1,000.00 Plotter Printer 3,758.00 Scanner 6,800.00 Cabinetry 5,000.00 ~~ The existing server is a Novell server which we have been using since 1999. The system needs upgrading and converting to Windows 2003 allow the system to be expanded to serve the Maintenance Department and Water Filtration plant via a terminal server. Mots of the software used by the City recommends using the Windows operating system. Police Department Equipment 20,000.00 Maintenance Department 222,000.00 Equipment Certificate total Less: expended capital budget Total amount to be bonded 284,912.00 (75,000.00) 209,912.00