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Home My WebLink About[09a] Millstream Park Shelter Council Agenda Item 9a MEETING DATE: May 1, 2017 AGENDA ITEM: Millstream Park Shelter SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The Park Board has recommended the City Council approve the bidding and construction of a new facility at Millstream Park. PREVIOUS COUNCIL ACTION: The Council authorized solicitation of bids for the proposed Millstream Shelter. BACKGROUND INFORMATION: Details of the bid results are included on the following pages submitted by RA Morton. The only items not included in the total are furniture and fixtures therefore the following would need to be added: Appliances: $ 1,800 Furniture/Fixtures $ 20,000 Building Permit $ 6,000 The pavilion at Millstream Park is rented for the months May – October. Late last year we discussed the renting of the pavilion for the coming year and Terry indicated that the proposed facility will be located in a different location so the facility should not be impacted. We discussed the logistics during construction and fencing will secure the construction site and the playground equipment and shelter will be available. Contractors will not be working on weekends and that is the majority of the rentals. BUDGET/FISCAL IMPACT: Utilization of Sales tax funds $ 500,000 - $ 575,000 ATTACHMENTS: Bid Results Individual Bid Results by Category Bid Results without Fire Place and HVAC Bid Results including Fireplace and HVAC REQUESTED COUNCIL ACTION: Determination as to whether to accept the bids and move the project forward. By utilizing a Construction Management bid process, exact costs by bid section have been obtained to verify the true cost of work as specified. We are very pleased with the level of local contractor interest and in the quality of the contractors who submitted low bids. The timing of this project has been favorable and the City is getting a great value. The next step in the process is to review and ACCEPT or REJECT the bid alternates then pre-award interview the apparent low bid contractors to confirm their bid amount and construction schedule. We anticipate there will be some contracts awarded to the second low contractors due to the selection of alternates or confirmation of bid completeness. BID PACKAGES WITH CLARIFICATION Bid Section 4A Masonry. There is a potential bidding informality for the low bid contractor Waletzko Masonry, Inc. The base bid was to include the work scope associated with installation of a fireplace. Alternate #1 requested a Cost or Credit to delete the fireplace. Waletzko provided Alternate #1 as an Add to the base bid rather than a credit. It is apparent that the value of the base bid should have been inclusive of his alternate #1 in the amount of $15,600.00 and therefore his base bid should have been represented at the amount of $55,500.00. The second low base bid was $61,300.00 from K. Johnson Construction, Inc. There are two options for consideration: o If the Councils intent is to eliminate the fireplace from the project (Accept Alternate #1), the base bid of $39,900.00 from Waletzko Masonry, Inc. is recommended. The Council would reject Alternate #1 from Waletzko and accept Alternate #1 from all other bids. o If the Councils intent is to keep the fireplace in the project (Reject Alternate #1), they would need to approve Waletzkos base bid amount at $39,900.00.00 and accept Alternate #1 of $15,600.00 as a bidding informality or Reject Waletzkos base bid and accept K. Johnsons base bid at $61,300.00. Alternate #2. If Alternate #2 is accepted, the low bid from Finken, Inc. and second low bid from Lyon Sheet Metal & Heating, Inc. would be rejected, as they did not provide an alternate amount. Therefore, the recommended contractor for bid section 23A HVAC would change from Finken, Inc. to Precise Heating, AC, Plumbing, Refrigeration. REQUESTED BOARD ACTION MOTION to ACCEPT or REJECT the following Alternates: Alternate No. 1 Delete Fireplace: Value = $20,381.00 Provide a cost or credit to delete the fireplace and revise related construction in that area. ACCEPT or REJECT Alternate No. 2 Delete HVAC System: Value = $17,340.00 Provide a credit to delete the HVAC system in its entirety, except for the kitchen exhaust over the range and the toilet exhaust. ACCEPT or REJECT Alternate No. 3 Delete Ceiling Fans: Value = $500.00 Provide a credit to delete both ceiling fans. ACCEPT or REJECT MOTION to approve the lowest qualified and responsible bidder for each bid section as recommended on the Bid Recap document presented by R.A. Morton & Associates, Inc. for the base bid amount plus the approved alternate amount, contingent upon a successful pre-award interview with each prime contractor. We are very excited about these results and look forward to the start of construction. Sincerely, Preston Euerle President/CEO Cc: Outsource Architecture SEH Engineers April 28, 2017 Ms. Judy Weyrens, Administrator City Council Members City of St. Joseph 25 College Ave. N PO Box 668 St. Joseph MN 56374 Dear Ms. Weyrens and City Council Members, Bids for the St. Joseph Millstream Park Pavilion were due and opened on Thursday April 27, 2017 at 2:00 pm. This was a public opening attended by many local and regional contractors. The planning, design, estimating and bid process for this bid package was a collaborative effort between City Staff, Administration, Outsource Architecture, Duffy Engineerinfg, SEH Engineering and R.A. Morton Construction Managers. The results of this aggressive Bid Package process were favorable and include the following highlights: 21 independent sections were established and bid. 104 local and regional contractors were directly contacted to inform them of the project and request bids for the project. 4 iinformed of the project. 66 contractors expressed interest in bidding the project. 44 separate bids were collected and opened at bid opening. 3 Alternates were bid to identify specific costs of value engineering ideas. The Construction Total (including project general conditions and accepting all 3 Deduct Alternates) is $416,511.00. Construction Total would increase by $34,121.00 for including these items in the project for a total of $450,632.00 o Add Fireplace o Add HVAC System o Add Ceiling Fans Including project soft costs, contingency and by owner items, the total project cost is $517,811.00 without the fireplace, HVAC System or $551,932.00 with them included. 42 Comments No. Interested/Called: No. of Bids: Estimate: Alt. 6 Alt. 5 Alt. 4 Alt. 3 Alt. 2 Alt. 1 Base Bid Outsource Architects LLCMillstream Park PavilionApril 27, 2017 @ 2:00 p.m. Contractor Architect: Project Name: Date/Time:3A 42 Comments No. Interested/Called: No. of Bids: Estimate: Alt. 6 Alt. 5 Alt. 4 Alt. 3 Alt. 2 Alt. 1 Base Bid Outsource Architects LLCMillstream Park PavilionApril 27, 2017 @ 2:00 p.m. Contractor Architect: Project Name: Date/Time:4A 43 Comments No. Interested/Called: No. of Bids: Estimate: Alt. 6 Alt. 5 Alt. 4 Alt. 3 Alt. 2 Alt. 1 Base Bid Outsource Architects LLCMillstream Park PavilionApril 27, 2017 @ 2:00 p.m. Contractor Architect: Project Name: Date/Time:5A 31 Comments No. Interested/Called: No. of Bids: Estimate: Alt. 6 Alt. 5 Alt. 4 Alt. 3 Alt. 2 Alt. 1 Base Bid Outsource Architects LLCMillstream Park PavilionApril 27, 2017 @ 2:00 p.m. Contractor Architect: Project Name: Date/Time:5B 32 Comments No. Interested/Called: No. of Bids: Estimate: Alt. 6 Alt. 5 Alt. 4 Alt. 3 Alt. 2 Alt. 1 Base Bid Outsource Architects LLCMillstream Park PavilionApril 27, 2017 @ 2:00 p.m. Contractor Architect: Project Name: Date/Time:6A 44 Comments No. Interested/Called: No. of Bids: Estimate: Alt. 6 Alt. 5 Alt. 4 Alt. 3 Alt. 2 Alt. 1 Base Bid Outsource Architects LLCMillstream Park PavilionApril 27, 2017 @ 2:00 p.m. Contractor Architect: Project Name: Date/Time:6B 22 Comments No. Interested/Called:No. of Bids: Estimate: Alt. 6 Alt. 5 Alt. 4 Alt. 3 Alt. 2 Alt. 1 Base Bid Outsource Architects LLCMillstream Park PavilionApril 27, 2017 @ 2:00 p.m. Contractor Architect: Project Name: Date/Time:7A 32 Comments No. Interested/Called: No. of Bids: Estimate: Alt. 6 Alt. 5 Alt. 4 Alt. 3 Alt. 2 Alt. 1 Base Bid Outsource Architects LLCMillstream Park PavilionApril 27, 2017 @ 2:00 p.m. Contractor Architect: Project Name: Date/Time:7B 32 Comments No. Interested/Called:No. of Bids: Estimate: Alt. 6 Alt. 5 Alt. 4 Alt. 3 Alt. 2 Alt. 1 Base Bid Outsource Architects LLCMillstream Park PavilionApril 27, 2017 @ 2:00 p.m. Contractor Architect: Project Name: Date/Time:8A 11 Comments No. Interested/Called: No. of Bids: Estimate: Alt. 6 Alt. 5 Alt. 4 Alt. 3 Alt. 2 Alt. 1 Base Bid Outsource Architects LLCMillstream Park PavilionApril 27, 2017 @ 2:00 p.m. Contractor Architect: Project Name: Date/Time:8B 31 Comments No. Interested/Called: No. of Bids: Estimate: Alt. 6 Alt. 5 Alt. 4 Alt. 3 Alt. 2 Alt. 1 Base Bid Outsource Architects LLCMillstream Park PavilionApril 27, 2017 @ 2:00 p.m. Contractor Architect: Project Name: Date/Time:9A 11 Comments No. Interested/Called: No. of Bids: Estimate: Alt. 6 Alt. 5 Alt. 4 Alt. 3 Alt. 2 Alt. 1 Base Bid Outsource Architects LLCMillstream Park PavilionApril 27, 2017 @ 2:00 p.m. Contractor Architect: Project Name: Date/Time:9B 42 Comments No. Interested/Called: No. of Bids: Estimate: Alt. 6 Alt. 5 Alt. 4 Alt. 3 Alt. 2 Alt. 1 Base Bid Outsource Architects LLCMillstream Park PavilionApril 27, 2017 @ 2:00 p.m. Contractor Architect: Project Name: Date/Time:9C 21 Comments No. Called: No. of Bids: Estimate: Alt. 6 Alt. 5 Alt. 4 Alt. 3 Alt. 2 Alt. 1 Base Bid Outsource Architects LLCMillstream Park PavilionApril 27, 2017 @ 2:00 p.m. Contractor Architect: Project Name: Date/Time:10A 11 Comments No. Called: No. of Bids: Estimate: Alt. 6 Alt. 5 Alt. 4 Alt. 3 Alt. 2 Alt. 1 Base Bid Outsource Architects LLCMillstream Park PavilionApril 27, 2017 @ 2:00 p.m. Contractor Architect: Project Name: Date/Time:10B 43 Comments No. Called: No. of Bids: Estimate: Alt. 6 Alt. 5 Alt. 4 Alt. 3 Alt. 2 Alt. 1 Base Bid Outsource Architects LLCMillstream Park PavilionApril 27, 2017 @ 2:00 p.m. Contractor Architect: Project Name: Date/Time:22A 65 Comments No. Called: No. of Bids: Estimate: Alt. 6 Alt. 5 Alt. 4 Alt. 3 Alt. 2 Alt. 1 Base Bid Outsource Architects LLCMillstream Park PavilionApril 27, 2017 @ 2:00 p.m. Contractor Architect: Project Name: Date/Time:23A 55 Comments No. Interested/Called: No. of Bids: Estimate: Alt. 6 Alt. 5 Alt. 4 Alt. 3 Alt. 2 Alt. 1 Base Bid Outsource Architects LLCMillstream Park PavilionApril 27, 2017 @ 2:00 p.m. Contractor Architect: Project Name: Date/Time:31A 33 Comments No. Interested/Called: No. of Bids: Estimate: Alt. 6 Alt. 5 Alt. 4 Alt. 3 Alt. 2 Alt. 1 Base Bid Outsource Architects LLCMillstream Park PavilionApril 27, 2017 @ 2:00 p.m. Contractor Architect: Project Name: Date/Time:32A Preliminary Bid Recap - Base Bids Less Fireplace and HVAC System JOB NAME:Millstream Park Pavilion ARCHITECT:Outsource Architects LLC BID DATE:April 27, 2017 @ 2:00 p.m. LOCATION:St. Joseph, MN SIZE: Alt. 1Alt. 2Alt. 3Contractor Cost/Credit to Bid Apparent Low delete the delete the delete both Apparent Low SectEstimateBase Bid fireplaceHVAC systemceiling fansBid w/ Alt. ActionDESCRIPTIONName GCPhone Expense$ 700$ 700$ 700Allowance GCTechnology$ 640$ 640$ 640Allowance GCTemporary Toilet$ 480$ 480$ 480Allowance GCTemporary Electricity$ 700$ 700$ 700Allowance GCBarricades $ 9,500$ 9,500$ 9,500Allowance GCSurvey $ 3,600$ 3,600$ 3,600Allowance GCTesting$ 4,500$ 4,500$ 4,500Allowance GCSupervision$ 18,000$ 18,000$ 18,000R.A. Morton & Associates, Inc. GCDumpsters$ 1,600$ 1,600$ 1,600Allowance GCCleanup $ 825$ 825$ 825Allowance GCEquipment Rental$ 500$ 500$ 500Allowance GCMisc. Materials$ 500$ 500$ 500Allowance GCConstruction Signage$ 1,000$ 1,000$ 1,000Allowance GCOverhead$ 3,150$ 3,150$ 3,150Allowance 3AConcrete$ 23,347$ 40,740$ (506)$ -$ -$ 40,234K. Johnson Construction, Inc. 4A Note 1Masonry$ 32,873$ 55,500$ (15,600)$ -$ -$ 39,900Waletzko Masonry, Inc. 5ASteel Supply (Tax Exempt)$ 3,909$ 3,665$ -$ -$ -$ 3,665Goodells Welding & Fab., Inc. 5BSteel Erection$ 3,909$ 3,600$ -$ -$ -$ 3,600A.M.E. Construction Corp. 6ACarpentry $ 86,430$ 114,692$ 375$ -$ -$ 115,067Yamry Construction, Inc. 6BCabinetry$ -$ 7,060$ -$ -$ -$ 7,060Ron's Cabinets, Inc. 7ASiding$ 9,000$ 9,324$ -$ -$ -$ 9,324Tony's Lifetime Exteriors, Inc. 7BSealants$ 2,625$ 3,990$ -$ -$ -$ 3,990Sunrise Specialty Contracting, Inc. 8ADoors, Frames & Hardware$ 12,950$ 12,410$ -$ -$ -$ 12,410Granite City Door, LLC 8BCoiling Doors$ 3,500$ 3,200$ -$ -$ -$ 3,200APi Garage Door Store 9AGypsum$ 10,602$ 15,910$ -$ -$ -$ 15,910Alden Drywall, LLC 9BTilework$ 5,780$ 3,050$ -$ -$ -$ 3,050Mid State Tile Co., Inc. Floor Covering$ 3,989$ 3,989$ 3,989Allowance 9CPaint$ 9,986$ 11,900$ -$ -$ -$ 11,900Colorful Concepts Painting and Custom Finishing, Inc. 10ASpecialties$ 5,719$ 2,240$ -$ -$ -$ 2,240Bartley Sales Company, Inc. 10BSignage$ -$ 472$ -$ -$ -$ 472North Star Signs & Engraving, Inc. 22APlumbing$ 28,380$ 15,630$ -$ -$ -$ 15,630Finken, Inc. 23ANote 2HVAC$ 23,100$ 24,310$ (4,650)$ (16,675)$ -$ 2,985Precise Heating, AC, Plumbing, Refrigeration 26AElectrical$ 41,800$ 29,995$ -$ (665)$ (500)$ 28,830Klein Electric, Inc. 31AEarthwork$ 10,214$ 15,450$ -$ -$ -$ 15,450Honer Excavating, Inc. 32AAshpalt Paving$ 51,017$ 31,000$ -$ -$ -$ 31,000Knife River Corporation - North Central Stainless Steel Counter Top$ 910$ 910Allowance SUBTOTAL$ 414,825$ 454,732$ (20,381)$ (17,340)$ (500)$ 416,511 CONSTRUCTION TOTAL$ 414,825$ 454,732$ (20,381)$ (17,340)$ (500)$ 416,511 Construction Management Fees$ 30,000$ 30,000$ 30,000R.A. Morton & Associates, Inc. A&E Fees Per Contract$ - A&E Reimbursable$ - Misc. Owner Expenses$ - Permitting - State Plan Review / City$ -By Owner Builders Risk Insurance$ -By Owner By Owner Item Allowances$ - Landscaping & Irrigation$ 2,500$ 2,500$ 2,500Allowance Septic System - Honer Excavating$ 19,900$ 19,900$ 19,900Allowance Water Service - Honer Excavating$ 2,000$ 2,000$ 2,000Allowance Electric Service - Xcel Energy$ 3,400$ 3,400$ 3,400Allowance Building Demo - Honer$ 3,500$ 3,500Allowance $ - SOFT COSTS$ 57,800$ 61,300$ 61,300 Contingency$ 40,000$ 40,000$ 40,000Allowance Less Alternate Deducts/ Rejected Bid TOTAL PROJECT$ 512,625$ 556,032$ 517,811 Millstream Park Pavilion bid results formPage 1 of 14/28/2017pe Preliminary Bid Recap - Base Bids - Includes Fireplace and HVAC System JOB NAME:Millstream Park Pavilion ARCHITECT:Outsource Architects LLC BID DATE:April 27, 2017 @ 2:00 p.m. LOCATION:St. Joseph, MN SIZE: Contractor Bid Apparent Low SectActionDESCRIPTIONEstimateBase Bid Name GCPhone Expense$ 700$ 700Allowance GCTechnology$ 640$ 640Allowance GCTemporary Toilet$ 480$ 480Allowance GCTemporary Electricity$ 700$ 700Allowance GCBarricades $ 9,500$ 9,500Allowance GCSurvey $ 3,600$ 3,600Allowance GCTesting$ 4,500$ 4,500Allowance GCSupervision$ 18,000$ 18,000R.A. Morton & Associates, Inc. GCDumpsters$ 1,600$ 1,600Allowance GCCleanup $ 825$ 825Allowance GCEquipment Rental$ 500$ 500Allowance GCMisc. Materials$ 500$ 500Allowance GCConstruction Signage$ 1,000$ 1,000Allowance GCOverhead$ 3,150$ 3,150Allowance 3AConcrete$ 23,347$ 40,740K. Johnson Construction, Inc. 4A Note 1Masonry$ 32,873$ 55,500Waletzko Masonry, Inc. 5ASteel Supply (Tax Exempt)$ 3,909$ 3,665Goodells Welding & Fab., Inc. 5BSteel Erection$ 3,909$ 3,600A.M.E. Construction Corp. 6ACarpentry $ 86,430$ 114,692Yamry Construction, Inc. 6BCabinetry$ -$ 7,060Ron's Cabinets, Inc. 7ASiding$ 9,000$ 9,324Tony's Lifetime Exteriors, Inc. 7BSealants$ 2,625$ 3,990Sunrise Specialty Contracting, Inc. 8ADoors, Frames & Hardware$ 12,950$ 12,410Granite City Door, LLC 8BCoiling Doors$ 3,500$ 3,200APi Garage Door Store 9AGypsum$ 10,602$ 15,910Alden Drywall, LLC 9BTilework$ 5,780$ 3,050Mid State Tile Co., Inc. Floor Covering$ 3,989$ 3,989Allowance 9CPaint$ 9,986$ 11,900Colorful Concepts Painting and Custom Finishing, Inc. 10ASpecialties$ 5,719$ 2,240Bartley Sales Company, Inc. 10BSignage$ -$ 472North Star Signs & Engraving, Inc. 22APlumbing$ 28,380$ 15,630Finken, Inc. 23ANote 2HVAC$ 23,100$ 20,210Finken, Inc. 26AElectrical$ 41,800$ 29,995Klein Electric, Inc. 31AEarthwork$ 10,214$ 15,450Honer Excavating, Inc. 32AAshpalt Paving$ 51,017$ 31,000Knife River Corporation - North Central Stainless Steel Counter Top$ 910Allowance SUBTOTAL$ 414,825$ 450,632 CONSTRUCTION TOTAL$ 414,825$ 450,632 Construction Management Fees$ 30,000$ 30,000R.A. Morton & Associates, Inc. A&E Fees Per Contract A&E Reimbursable Misc. Owner Expenses Permitting - State Plan Review / CityBy Owner Builders Risk InsuranceBy Owner By Owner Item Allowances Landscaping & Irrigation$ 2,500$ 2,500Allowance Septic System - Honer Excavating$ 19,900$ 19,900Allowance Water Service - Honer Excavating$ 2,000$ 2,000Allowance Electric Service - Xcel Energy$ 3,400$ 3,400Allowance Building Demo - Honer$ 3,500Allowance SOFT COSTS$ 57,800$ 61,300 Contingency$ 40,000$ 40,000Allowance Less Alternate Deducts/ Rejected Bid TOTAL PROJECT$ 512,625$ 551,932 Millstream Park Pavilion bid results formPage 1 of 14/28/2017pe This page intentionally left blank 1