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HomeMy WebLinkAbout2017 [01] Jan 23 January 23, 2017 Page 1 of 4 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on Monday, February 6, 2017 at 6:00 PM at the St. Joseph City Hall, opening with the pledge of allegiance. Members Present: Mayor Rick Schultz. Councilors Dale Wick, Bob Loso, Troy Goracke. Administrator Judy Weyrens. Others Present: City Representatives Present: City Engineer Randy Sabart, Police Chief Joel Klein, Finance Director Lori Bartlett, Public Works Director Terry Thene, City Attorney Susan Kadlec, Community Development Director Therese Haffner. Approve Agenda: Wick made a motion to approve the agenda as presented; seconded by Schultz and passed unanimously by those present. Consent Agenda: Wick made a motion to approve the consent agenda as follows; seconded by Schultz and passed unanimously by those present. a. Minutes – Approved the minutes of January 23, 2017. b. Bills Payable – Approved check numbers 051630-051694, Payroll EFT #001308-001313. c. Government Center – Approved draw request #10, authorizing payment to approved vendors in the amount of $ 159,582.88. d. Donations – Accepted the following donations as presented: Anonymous $ 3.00 (Archery Range); Walmart $ 2,500 (FD Extrication Gloves). th e. Financial Report – Approved the 4 Quarter 2016 and December 2016 Financial Report as presented. f. Liquor License – Approved the On sale 3.2 Malt liquor, On Sale Wine License and Strong Beer for Slice of Life LLC. g. Surplus Property – Declared the fire department small pump/motor and old fire gear as surplus allowing the same to be disposed. Public Hearing, Easement Release: Mayor Schultz called the hearing to order and stated the purpose of the hearing is the vacation of a portion of a drainage easement for part of Lot 1, Block 1 St. Joseph Professional Plat. The request has been submitted by O’Reily’s Auto Enterprises LLC and is requested to allow for the construction of a new facility. Weyrens clarified that the property owner will replace the drainage easement with a new easement to accommodate the construction of a new facility. As no one present wished to speak, the public hearing was closed. Wick made a motion to authorize the Mayor and Administrator to execute Resolution 2017-002 vacating a portion of a drainage easement over Lot 1 Block 1, St. Joseph Professional Plat to execute a revised drainage easement. The motion was seconded by Loso and passed unanimously by those present. Administrator Reports – Whitney Membership: Weyrens presented the Council with a petition signed by seven residents requesting the City Council subsidize the membership for utilizing the Whitney Senior Center. In late 2016 the City was notified that St. Cloud would be implementing a membership fee of $ 50.00 for all residents using the facility. Further St. Cloud would subsidize $ 40.00 of 2017 CBD Alley Improvement: City Engineer Randy Sabart presented the Council with the 2017 Central Business District (CBD) Alley Improvement feasibility. The proposed improvement contemplates the alley reconstruction and potential utility improvements for the Block 9 and 12 alleys in the Original Townsite of St. Joseph. The report also addresses options for the improvement and opinions of probable costs. January 23, 2017 Page 2 of 4 The report considers paving all alleys as described above and includes four different options for consideration. They are as follows:  Option 1 would include the addition of storm sewer to collect drainage within the alleys. This option would include new storm sewer in targeted locations for both blocks along with replacing the existing storm sewer in Block 12.  Option 2 includes the addition of concrete curb and gutter and the storm sewer referenced in Option 1 to both blocks.  Option 3, Block 9 only, includes a walkable alleyway for approximately 55 feet of the south alley leg of the block.  Option 4 is the addition of cured in place pipe (CIPP) at targeted spot locations within and lining the existing sanitary sewer on both Blocks 9 and 12. Block 9 Conditions: The alley is 16 feet wide and the surface is in poor condition, with alligator cracking and numerous potholes. The east / west leg currently has curb and gutter on the north side only, while the majority of the ally abuts existing bituminous paved parking areas. The only storm sewer is located in in the east leg of the alley and the deteriorating pavement heightens the drainage issues. The sewer lines were televised and it was noted that some sections of pipe will need to be repaired. Block 12 Conditions: The alley is 20 feet wide and the surface is gravel with numerous potholes. A small portion of the southern leg is paved and the alley abuts numerous parking lots. The only storm sewer in block 12 lies in the northern section. Poor drainage has been observed on the east alley leg and on the north alley across from the office building and along either side of the southern leg. The sewer lines were televised and it was noted that some sections of pipe will need to be repaired. As noted above the project includes options for the Council to consider. The base project includes the following: Block 9: The bituminous pavement would be replaced by removing the existing pavement and base. The alley would be paved with an inverted crown with a width of 16 feet. Block 12: The gravel surface would be replaced with a 16 foot bituminous pavement and an inverted crown in an effort to improve drainage and to utilize the existing storm sewer catch basins. Sabart stated that the feasibility report also includes some park/walkable amenities in Block 9 that were a result of the MN Design Team from the 1990’s. One of the options includes converting the southern portion of the alley to a walkable alley with no motorized vehicles. The walkway area could include bollards preventing motorized vehicles, a decorative archway, lighting, benches, plans and bicycle storage loops. Sabart stated that while putting the proposed costs together he was uncertain as to whether or not the decorative elements would be part of the proposed assessment or a City cost. The following is a summary of probable costs: BLOCK 9 Construction Option Costs Contingency Engineering Administrative Subtotal Base: Surface improvements $ 140,500.00 $ 14,100.00 $ 26,700.00 $ 11,200.00 $ 192,500.00 Opt. 1: Storm Sewer $ 41,100.00 $ 4,100.00 $ 7,800.00 $ 3,300.00 $ 56,300.00 Opt 2: Storm Sewer & $ 84,300.00 $ 8,400.00 $ 16,000.00 $ 6,700.00 $ 115,400.00 Curb/Gutter Opt 3: Walkable Alley $ 82,200.00 $ 8,200.00 $ 24,700.00 $ 6,600.00 $ 121,700.00 Opt 4: Sanitary Sewer $ 9,400.00 $ 900.00 $ 1,800.00 $ 800.00 $ 12,900.00 January 23, 2017 Page 3 of 4 BLOCK 12 Construction Option Costs Contingency Engineering Administrative Subtotal Base: Surface improvements $ 119,900.00 $ 12,000.00 $ 22,800.00 $ 9,600.00 $ 164,300.00 Opt. 1: Storm Sewer $ 24,000.00 $ 2,400.00 $ 4,600.00 $ 1,900.00 $ 32,900.00 Opt 2: Storm Sewer & $ 102,000.00 $ 10,200.00 $ 19,400.00 $ 8,200.00 $ 139,800.00 Curb/Gutter Opt 4: Sanitary Sewer $ 1,700.00 $ 3,300.00 $ 1,400.00 $ 23,700.00 $ 12,900.00 Sabart also presented the Council with a proposed schedule based on the request of the Council to complete the project before July 4. Sabart stated that the proposed schedule is very tight and may intimidate some bidders, fearing they could not perform within the established time frame. Wick stated th that he would prefer to start the project after the 4 of July. Loso stated that he would like to see the benefit analysis before moving forward with the project. It is his opinion that sending out the public hearing with the assessments as proposed in the feasibility report will cause alarm. Weyrens stated that the benefit analysis is typically completed after the public hearing is ordered and before the final assessments are prepared. She further stated that the purpose of the first public hearing is to discuss the merits of the project, not the cost. Wick questioned Loso if the project costs are too high does he propose that the project not be completed. Loso stated that he would prefer to have actual costs. Wick questioned the need to install curb and gutter, particularly in block 9, as the alley is surrounded by existing driveways and includes curb and gutter. Sabart stated that eliminating the curb and gutter is listed as an option. Schultz stated that he was part of a small group that had met with the property owners in Block 9 to discuss alley enhancements and costs. Schultz questioned staff if they have met with the same group since the project has been defined. Sabart stated that the last time staff met with the property owners they were not interested in parking lot enhancements but did indicate that the alley needed pavement, they had safety concerns for the southern portion of the alley, they thought that storm sewer needed to be addressed and they would like to see a small step towards enhancement such as an archway. Costs per property were not available at this time. By consensus the Council agreed to not include the parkway amenities in the assessment. Sabart stated that the amenities could be added as an alternative for bidding if the Council would like to pursue some or all of the enhancements. Wick made a motion authorizing the Mayor and Administrator to execute Resolution 2017-001 Receiving the Feasibility report for the 2017 CBD Alley Improvement and call for a hearing for the improvement. The improvement is defined as the base project and option 1 (Storm Sewer) and Option 4 (Sanitary Sewer). The public hearing will be scheduled for February 6, 2017. The motion was seconded by Schultz and passed unanimously. Mayor Reports: Schultz reported that Weyrens and Sabart filled in for him at the St. Joseph Chamber meeting providing an overview of 2016 activities and projects for 2017. He will be attending sessions at the Capital the first week in February January 23, 2017 Page 4 of 4 Adjourn: Schultz made a motion to adjourn at 6:30 PM; seconded by Wick and passed unanimously.