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Home My WebLink About[04a] Minutes June 19, 2017 Page 1 of 2 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Monday, June 19, 2017 at 6:00 PM at the St. Joseph Government Center, opening with the pledge of allegiance. Members Present: Mayor Rick Schultz, Councilors Dale Wick, Bob Loso, Troy Goracke, Matt Killam. Administrator Judy Weyrens. Others Present: Jeffrey Williams, Mike Deutz, Harvey Pfannenstein, Jeff Engholm, Stacy Engholm, Dave Demars. City Representatives Present: City Engineer Randy Sabart, Police Chief Joel Klein, Finance Director Lori Bartlett, Public Works Director Terry Thene, Community Development Director Therese Haffner. Public Comments: No one present wished to speak Approve Agenda: Wick made a motion to approve the agenda removing Sunday Liquor Ordinance Amendment from 8a and adding Updates in its place. The motion was seconded by Goracke and passed unanimously. Consent Agenda: Wick made a motion to approve the consent agenda as follows; seconded by Schultz and passed unanimously. a. Minutes – Approved the minutes of June 5, 2017. b. Bills Payable – Approved check numbers 052171-052232, Payroll EFT #001361-001366 and Accounts Payables EFT #001784-001786. c. Treasurer’s Report – Accepted the May 2017 treasurer’s report as presented. d. Donations – Accepted the donations and their purposes as presented. e. Application for Payment #5 – Approved Payment Application No. 5 for the 2016 Field Street Improvements in the amount of $337,847.98 to Douglas-Kerr Underground, Inc. f. Liquor Licenses – Authorized the Mayor and Administrator to execute the Liquor Licenses as requested. Public Hearing – Delinquent Accounts/Reassessment Proposed Assessment: Mayor Schultz opened the public hearing and stated the purpose of the hearing is to consider the final assessment roll for outstanding City invoices/bills. Weyrens stated twice a year the City conducts a hearing for unpaid fees as provided for in the St. Joseph Code of Ordinances. Charges may include weed cutting, snow removal, street sweeping, tree trimming, utility bills, etc. Weyrens had received an email from Julie Johnson. Johnson had purchased the properties at 515 Faith Lane, 517 Faith Lane, 519 Faith Lane and 521 Faith Lane. The letter requested the City bill the Graceview Homeowners Association as the Association documents include a provision that they are responsible to maintain all vacant lots. Johnson also requested a reduction in the amount of the assessments to the properties. As no one present wished to speak, Schultz closed the public hearing. Weyrens stated that in response to the letter submitted by Johnson, the City is not party to the Homeowners Association documents; therefore we cannot bill the Association. The Ordinance requires the City to bill the owner of record and in the case of Johnson, that was the State of MN. The property was sold through the foreclosure process and the outstanding fees became part of the purchase price and Johnson was aware of the fees before they purchased the property. Loso made a motion authorizing the Mayor and Administrator to execute Resolution 2017-023 certifying the delinquent accounts a presented with a one installment payment in 2018, 0% interest charge, plus a $45.00 certification fee per item for accounts (excluding re-assessed accounts) not paid by July 24, 2017 at 10:00 AM. The motion was seconded by Schultz and passed unanimously. June 19, 2017 Page 2 of 2 Debt Management Study, Northland Securities: Financial Advisor, Monte Eastvold presented the Council with an analysis of the outstanding bonds held by the City of St. Joseph. The debt study provides information of what the required tax levies and other revenue sources should be, what debts might be a candidate to refund or payoff early, how many years remain on each debt, and the summary of the debt costs versus the requirements to pay the total debt. Eastvold stated the vast majority of the City’s debt is paid within ten years which is very beneficial to the City. When agencies consider the health of a community, it is important to have a declining debt schedule with a relatively short time schedule. Therefore, while the City has a large amount of debt, it is constructed and managed so that it is financially sound and puts the City in a good position for future debt issues. Eastvold introduced Tammy Omdal and stated that he will be retiring in August 2017. He stated it has been his pleasure to serve the City of St. Joseph and is confident that Omdal will serve the City with the same sound financial advice. Omdal stated she has been with Northland Securities for six years and is looking forward to working with the City. Schultz questioned if the City tracks the debts in relation to St. Cloud’s projects. Bartlett stated during the year the area Cities meet to discuss the outstanding debts. Schultz is concerned with the amount of debts incurred and how they will affect the City’s ability to bond other projects. City Engineer Project Updates – Field Street: Sabart reported the main focus is grading the trail and preparing the center medians. City Engineer Project Updates - Graceview 5 Update: Black top was laid last week and the focus has shifted to small utility installation. rd Administrator Reports, Updates: The next Council meeting will be July 3. General consensus was to rd hold the July 3 meeting as scheduled provided there is business to conduct. Weyrens stated the second meeting in July will include amendments to the Utility Ordinances. Administrator Reports, Pedestrian Crossing Update: Weyrens stated the St. Cloud APO, Jodi Teich, and SRF met regarding the pedestrian crossing. Next steps include looking at costs, enhancements to signals along CR 75. Weyrens added it is cheaper to have the crossing underground rather than over the top of CSAH 75. rdth Weyrens presented a preliminary drawing showing the crossing between 3 and 4 Avenue. Wick thrd suggested having access directly to 4 avenue from the crossing rather than from 3 Avenue because rd there are no sidewalks along 3. Comprehensive Plan Update: Next steps include finalizing the vision statement and beginning the draft of the Final document. Mayor Reports: Schultz stated there was a Fire Relief meeting. Weyrens attended and stated there will be retirements in the coming years and early discussions on increasing the pensions were had. Adjourn: Wick made a motion to adjourn at 7:15 PM; seconded by Killam and passed unanimously. Judy Weyrens Administrator July 12, 2017 Page 1 of 1 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on Wednesday, July 12, 2017 at 7:30 PM in the St. Joseph Government Center. Members Present: Mayor Rick Schultz. Councilors Dale Wick, Bob Loso, Matt Killam, Troy Gorake. Administrator Judy Weyrens Stearns County Mitigation Plan: Weyrens presented the Council with a resolution that memorializes that the City of St. Joseph has participated in the hazard mitigation planning as established under the Disaster Mitigation Act of 2000. If the City were to have a disaster in town, Federal Funding is only available to those City’s that meet the requirements of the Mitigation Act of 2000. Emergency Services Director Joel Klein indicated that Stearns County Emergency Services needs the Resolution at this time to complete the provision of the Mitigation Act. Schultz made a motion authoring the Mayor and Administrator to execute Resolution 2017-042 Adopting the Stearns County All-Hazard Mitigation Plan. The motion was seconded by Loso and passed unanimously. Adjourn: The meeting was adjourned by consensus at 7:35 PM. Judy Weyrens Administrator This page intentionally left blank 1