HomeMy WebLinkAbout2017 [06] Jun 19 June 19, 2017
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Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, June 19, 2017 at 6:00 PM at the St. Joseph Government Center, opening with the pledge of
allegiance.
Members Present: Mayor Rick Schultz, Councilors Dale Wck, Bob Loso, Troy Goracke, Matt Killam.
Administrator Judy Weyrens.
Others Present: Jeffrey Williams, Mike Deutz, Harvey Pfannenstein, Jeff Engholm, Stacy Engholm, Dave
Demars.
City Representatives Present: City Engineer Randy Sabart, Police Chief Joel Klein, Finance Director Lori
Bartlett, Public Works Director Terry Thene, Community Development Director Therese Haffner.
Public Comments: No one present wished to speak
Approve Aqenda: Wick made a motion to approve the agenda removing Sunday Liquor Ordinance
Amendment from 8a and adding Updates in its place. The motion was seconded by Goracke and
passed unanimously.
Consent Aqenda: Wick made a motion to approve the consent agenda as follows; seconded by
Schultz and passed unanimously.
a. Minutes—Approved the minutes of June 5, 2017.
b. Bills Payable—Approved check numbers 052171-052232, Payroll EFT#001361-001366 and
Accounts Payables EFT#001784-001786.
c. Treasurer's Report—Accepted the May 2017 treasurer's report as presented.
d. Donations—Accepted the donations and their purposes as presented.
e. Application for Payment#5—Approved Payment Application No. 5 for the 2016 Field Street
Improvements in the amount of$337,847.98 to Douglas-Kerr Underground, Inc.
f. Liquor Licenses—Authorized the Mayor and Administrator to execute the Liquor Licenses as
requested.
Public Hearing — Delinquent Accounts/Reassessment Proposed Assessment: Mayor Schultz opened the
public hearing and stated the purpose of the hearing is to consider the final assessment roll for
outstanding City invoices/bills. Weyrens stated twice a year the City conducts a hearing for unpaid fees
as provided for in the St. Joseph Code of Ordinances. Charges may include weedcutting, snow removal,
street sweeping, tree trimming, utility bills, etc.
Weyrens had received an email from Julie Johnson. Johnson had purchased the properties at 515 Faith
Lane, 517 Faith Lane, 519 Faith Lane and 521 Faith Lane. The letter requested the City bill the
Graceview Homeowners Association as the Association documents include a provision that they are
responsible to maintain all vacant lots. Johnson also requested a reduction in the amount of the
assessments to the properties.
As no one present wished to speak, Schultz closed the public hearing.
Weyrens stated that in response to the letter submitted by Johnson, the City is not party to the
Homeowners Association documents; therefore we cannot bill the Association. The Ordinance requires
the City to bill the owner of record and in the case of Johnson, that was the State of MN. The property
was sold through the foreclosure process and the outstanding fees became part of the purchase price
and Johnson was aware of the fees before they purchased the property.
Loso made a motion authorizing the Mayor and Administrator to execute Resolution 2017-023
certifying the delinquent accounts a presented with a one installment payment in 2018, 0%
interest charge, plus a $45.00 certification fee per item for accounts (excluding re-assessed
accounts) not paid by July 24, 2017 at 10:00 AM. The motion was seconded by Schultz and passed
unanimously.
June 19, 2017
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Debt Manaqement Studv Northland Securities: Financial Advisor, Monte Eastvold presented the Council
with an analysis of the outstanding bonds held by the City of St. Joseph. The debt study provides
information of what the required tax levies and other revenue sources should be, what debts might be a
candidate to refund or payoff early, how many years remain on each debt, and the summary of the debt
costs versus the requirements to pay the total debt.
Eastvold stated the vast majority of the City's debt is paid within ten years which is very beneficial to the
City. When agencies consider the health of a community, it is important to have a declining debt
schedule with a relatively short time schedule. Therefore, while the City has a large amount of debt, it is
constructed and managed so that it is financially sound and puts the City in a good position for future debt
issues.
Eastvold introduced Tammy Omdal and stated that he will be retiring in August 2017. He stated it has
been his pleasure to serve the City of St. Joseph and is confident that Omdal will serve the City with the
same sound financial advice. Omdahl stated she has been with Northland Securities for six years and is
looking forward to working with the City.
Schultz questioned if the City tracks the debts in relation to St. Cloud's projects. Bartlett stated during the
year the area Cities meet to discuss the outstanding debts. Schultz is concerned with the amount of debts
incurred and how they will affect the City's ability to bond other projects.
City Engineer Proiect Updates— Field Street: Sabart reported the main focus is grading the trail and
preparing the center medians.
City Enqineer Proiect Updates - Graceview 5 Update: Black top was laid last week and the focus has
shifted to small utility installation.
Administrator Reports, Updates: The next Council meeting will be July 3�d. General consensus was to
hold the July 3� meeting as scheduled provided there is business to conduct. Weyrens stated the second
meeting in July will include amendments to the Utility Ordinances.
Administrator Reports, Pedestrian Crossing Update: Weyrens stated the St. Cloud APO, Jodi Teich, and
SRF met regarding the pedestrian crossing. Next steps include looking at costs, enhancements to signals
along CR 75. Weyrens added it is cheaper to have the crossing underground rather than over the top of
CSAH 75.
Weyrens presented a preliminary drawing showing the crossing between 3�d and 4t"Avenue. Wick
suggested having access directly to 4`h avenue from the crossing rather than from 3�d Avenue because
there are no sidewalks along 3�a
Comprehensive Plan Update: Next steps include finalizing the vision statement and beginning the draft of
the Final document.
Mayor Reports: Schultz stated there was a Fire Relief ineeting. Weyrens attended and stated there will be
retirements in the coming years and early discussions on increasing the pensions were had.
Ad�journ: Wick made a motion to adjourn at 7:15 PM; seconded by Killam and passed
unanimously.
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