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Home My WebLink About[05] 2018 Budget EDA Agenda Item 5 MEETING DATE: August 8, 2017 AGENDA ITEM: 2018 DRAFT Expenditure Budget SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE/COUNCIL RECOMMENDATION: N/A PREVIOUS EDA ACTION: None BACKGROUND INFORMATION: Enclosed are the worksheets for the 2018 EDA expenditure budget and 5-year capital project requests. Staff is looking for the EDA’s priorities. The increase in the market value and Local Government State Aid will have a minimal benefit to the overall tax rate. Please keep this in mind when requesting a funding level for 2018. The City Council will be reviewing the Engineer’s CIP on Monday, August 7. The Engineer CIP includes a priority for developing the Industrial Park known as the Parkway Business Plat. BUDGET/FISCAL IMPACT: For Information Only ATTACHMENTS: Request for EDA Action – 2018 Budget 5-Year Capital Project Plan EDA Expenditure Budget Guideline REQUESTED BOARD ACTION: Provide recommendations for the EDA 2018 Budget. 2018 Capital Expenditures General Fund Capital Improvement Plan - EDA EDA Recommended: TBD DRAFT as of July 19, 2017 12/31/2016 Availablethrough 6/30through 6/30 ProjectProjectReserveBudgetGrants/AidsSpent2017Budget2018BudgetBudgetBudgetBudget DepartmentAccount CodeNumberEquipmentBalance201720172017Balance2018Balance2019202020212022 1,398.58 500.00 1,898.58 500.00 2,398.58 500.00 500.00 500.00 500.00 EDA-1401 EDA150-46500-582Computer Software 43,339.50 10,000.00 53,339.50 15,000.00 68,339.50 15,000.00 20,000.00 30,000.00 35,000.00 EDA-1402 EDA150-46500-588Let's Go Downtown 36,567.31 23,600.00 445.00 59,722.31 23,600.00 83,322.31 20,000.00 20,000.00 20,000.00 20,000.00 EDA-1407 Business Development/TIF - 10,000.00 10,000.00 10,000.00 20,000.00 10,000.00 - - - EDA-1407 Industrial Park 6,710.80 - 6,710.80 - 6,710.80 - - - - EDA-1408 Business Demolition Program 12,627.67 5,000.00 (5,000.00) 12,627.67 7,500.00 20,127.67 10,000.00 12,500.00 12,500.00 12,500.00 EDA-1403 BFA Grant/RLF Loan Program 99,245.28 48,600.00 (5,000.00) 445.00 142,400.28 56,100.00 198,500.28 55,000.00 52,500.00 62,500.00 67,500.00 100,643.86 49,100.00 (5,000.00) 445.00 144,298.86 56,600.00 200,898.86 55,500.00 53,000.00 63,000.00 68,000.00 TOTAL EDA CIP 2017 - moved $5,000 budget to Greater St. Cloud Partnership dues EDA-1 EDA-1401 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2018 - 2022 Computer Software$1,500.00 PROJECT TITLE:TOTAL COST: $500.00Computer Software 2018 BUDGET:PROJECT CATEGORY: DESCRIPTION: JUSTIFICATION: Account Code: E150-46500-582 As the City continues to expand the commercial and industrial development, computer software will be needed to keep up with tracking the economic development. An annual software budget is included to keep up with the development. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2018201920212022 SourceYears2020Total 0.00 0.00 500.00500.00500.00500.00 EDA1,898.58500.004,398.58 0.00 0.00 PROJECT COSTS 2007 PROJECT STARTING DATE:Preliminaries Land Acquisition ongoing PROJECT COMPLETION DATE:Construction 4,398.58 Equipment and Other $4,398.58 NEIGHBORHOOD:Total Approved by Council on ApprovedDeniedTabled Presented to the EDA on ApprovedDeniedTabled Comments Approval to Purchase Date____________________________Authorizing InitialsDate EDA-2 EDA-1402 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2018- 2022 Let's Go Downtown$20,000 1st phase PROJECT TITLE:TOTAL COST: $15,000.00EDA Programs 2018 BUDGET:PROJECT CATEGORY: Revitalize Downtown DESCRIPTION: JUSTIFICATION: Account Code: E150-46500-588 The EDA has been meeting with area stakeholders to create an identifiable destination area of local and regional interest by promoting a sense of place and ambiance in a united, revitalized and viable core of the City of St. Joseph. The downtown project began in 2005 and will move forward as an ongoing project. The EDA is aware of a couple pending projects that could be assisted with Downtown funding within the next year. The projects are redevelopment activities that would place underdeveloped/undervalued properties under construction resulting in a diversified tax base, reinvestment in downtown, and promotion of a variety of activities - not just commercial in nature. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2018201920212022 SourceYears2020Total 0.00 0.00 15,000.0015,000.0030,000.0035,000.00 EDA53,339.5020,000.00168,339.50 0.00 0.00 PROJECT COSTS 2007 PROJECT STARTING DATE:Preliminaries Land Acquisition ongoing PROJECT COMPLETION DATE:Construction 168,339.50 Equipment and Other $168,339.50 NEIGHBORHOOD:Total Approved by Council on ApprovedDeniedTabled Presented to the EDA on ApprovedDeniedTabled Comments Approval to Purchase Date____________________________Authorizing InitialsDate EDA-3 EDA-1403 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2018 - 2022 Business Façade Program$20,000 2nd phase PROJECT TITLE:TOTAL COST: $7,500.00EDA Programs 2018 BUDGET:PROJECT CATEGORY: Revitalize Downtown DESCRIPTION: JUSTIFICATION: Account Code: E150-46500-588 In 2008 the EDA/City Council pursued a pilot grant program relating to enhancing facades within business districts. The goal is to promote façade and public landscape improvments consistent with design guidelines approved by the City of St. Joseph in 2007. This project will be broken down by specific sections within the business districts. This project has been one fo the most often used and effective grant programs the EDA offers. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2018201920212022 SourceYears2020Total 0.00 0.00 7,500.0010,000.0012,500.0012,500.00 EDA12,627.6712,500.0067,627.67 0.00 0.00 PROJECT COSTS 2008 PROJECT STARTING DATE:Preliminaries Land Acquisition ongoing PROJECT COMPLETION DATE:Construction 67,627.67 Equipment and Other $67,627.67 NEIGHBORHOOD:Total Approved by Council on ApprovedDeniedTabled Presented to the EDA on ApprovedDeniedTabled Comments Approval to Purchase Date____________________________Authorizing InitialsDate EDA-4 EDA-1407 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2018 - 2022 Business Development/TIF$30,000 1st phase PROJECT TITLE:TOTAL COST: $20,000.00EDA Programs 2018 BUDGET:PROJECT CATEGORY: Business Development DESCRIPTION: JUSTIFICATION: Account Code: E150-46500-588 The goal of this budget item is to grow business within the City of St. Joseph through participation in projects that require assistance to move forward. CIP funds would be used for viable projects with increased costs due to specific variables. In the past the EDA used this fund to help smaller projects negotiate the paper-intensive TIF process, and used it to assist with contamination abatements. The EDA supported paying the TIF application fees for CMCU until the increments received would cover the costs. It is estimated to be a couple years before the EDA is reimbursed for the fees. The capital item also includes seed funding for expansion of the industrial park. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2018201920212022 SourceYears2020Total 0.00 10,000.0010,000.00 EDA10,000.0030,000.00 20,000.0020,000.0020,000.0020,000.00 EDA59,722.3120,000.00159,722.31 3,600.00 CMCU TIF Fees3,600.00 0.00 PROJECT COSTS 2010 PROJECT STARTING DATE:Preliminaries Land Acquisition ongoing PROJECT COMPLETION DATE:Construction 193,322.31 Equipment and Other $193,322.31 NEIGHBORHOOD:Total Approved by Council on ApprovedDeniedTabled Presented to the EDA on ApprovedDeniedTabled Comments Approval to Purchase Date____________________________Authorizing InitialsDate EDA-7 EDA-1408 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2018 - 2022 Business Demolition Programvaries PROJECT TITLE:TOTAL COST: $0.00EDA Programs 2018 BUDGET:PROJECT CATEGORY: Infrastructure Development DESCRIPTION: JUSTIFICATION: Account Code: E150-46500-588 The purpose of the Demolition Grant Program is to provide an incentive for razing of structures in a manner targeting lots with existing structures that have passed there useful life and which are located within or adjacent to concentrated business areas. The intent of the program is to create vacant, buildable parcels in existing St. Joseph business dirstricts by removing principal structures from previously built-up lots in urban areas. See the attached CIP document for additional information. The EDA approved demolition grants for 2 homes in the Bayou Blues construction area. The grant was awarded to Collegeville Communities. The first reimbursement was paid 7/2/15 for $2500. The second $2500 grant will be paid once demolition is completed and invoices turned into city hall. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2018201920212022 SourceYears2020Total 0.00 0.00 0.000.000.000.00 EDA 4,210.800.004,210.80 Bayou Blues2,500.002,500.00 0.00 PROJECT COSTS 2010 PROJECT STARTING DATE:Preliminaries Land Acquisition ongoing PROJECT COMPLETION DATE:Construction 6,710.80 Equipment and Other $6,710.80 NEIGHBORHOOD:Total Approved by Council on ApprovedDeniedTabled Presented to the EDA on ApprovedDeniedTabled Comments Approval to Purchase Date____________________________Authorizing InitialsDate EDA-8 EDA 2018 Expenditure Budget DRAFT Diff from Current FUNDDEPTOBJOBJ Descr2015 Budget2015 Amt2016 Budget2016 Amt2017 Budget2017 YTD Amt2018 BudgetComments Budget _________________________________ 15046500101Salaries$4,000.00$1,533.90$18,985.00$19,454.02$24,200.00$11,552.10$26,050.00$1,850.00 _________________ _________________________________ 15046500103Legislative Bodies$1,260.00$840.00$1,260.00$315.00$1,260.00$140.00$1,260.00$0.00 _________________ _________________________________ 15046500121PERA Contributions$0.00$0.57$1,425.00$1,455.64$1,815.00$866.42$1,955.00$140.00 _________________ _________________________________ 15046500122FICA Contributions$0.00$94.98$920.00$1,172.35$1,395.00$695.54$1,535.00$140.00 _________________ _________________________________ 15046500123Deferred Comp-Employer$0.00($0.43)$385.00$9.37$0.00$0.47$0.00$0.00 _________________ _________________________________ 15046500125Medicare Contributions$0.00$22.21$215.00$274.16$325.00$162.67$360.00$35.00 _________________ _________________________________ 15046500130H S A- Employer Contribution$0.00$0.00$790.00$789.50$790.00$450.00$790.00$0.00 _________________ _________________________________ 15046500131Health Insurance$0.00$0.00$4,190.00$2,415.00$4,190.00$2,193.62$5,095.00$905.00 _________________ _________________________________ 15046500132Dental Insurance$0.00$0.00$755.00$483.51$460.00$257.13$420.00($40.00) _________________ _________________________________ 15046500133Life Insurance$0.00$0.00$60.00$14.92$25.00$15.24$25.00$0.00 _________________ _________________________________ 15046500134Disabilty Insurance$0.00$0.00$175.00$49.46$175.00$121.13$220.00$45.00 _________________ _________________________________ 15046500151Workers Comp. Insur. Prem.$10.00$3.61$140.00$51.62$165.00$0.00$165.00$0.00 _________________ _________________________________ 15046500171Clothing Allowance$0.00$0.00$60.00$0.00$60.00$0.00$60.00$0.00 _________________ _________________________________ 15046500200Office Supplies$500.00$68.84$500.00$3.00$500.00$190.62$500.00$0.00 _________________ _________________________________ 15046500215Software Support$540.00$522.33$530.00$591.87$575.00$1,006.51$575.00$0.00 _________________ _________________________________ 15046500300Professional Services$28,000.00$23,030.79$3,000.00$0.00$3,000.00$0.00$3,000.00$0.00 _________________ _________________________________ 15046500303Engineering Fee$2,000.00$1,151.80$2,000.00$0.00$2,000.00$44.50$2,000.00$0.00 _________________ _________________________________ 15046500304Legal Fees$1,000.00$432.00$1,000.00$29.10$1,000.00$0.00$1,000.00$0.00 _________________ _________________________________ 15046500321Telephone$785.00$733.36$630.00$660.56$675.00$371.52$675.00$0.00 _________________ _________________________________ 15046500322Postage$350.00$0.00$350.00$0.00$350.00$0.00$350.00$0.00 _________________ _________________________________ 15046500328Marketing$3,000.00$2,612.68$2,000.00$0.00$2,000.00$165.00$2,000.00$0.00 _________________ _________________________________ 15046500331Travel & Conference Expense$150.00$0.00$245.00$367.57$1,000.00$4.00$1,000.00$0.00 _________________ _________________________________ 15046500340Advertising$500.00$194.91$500.00$584.90$500.00$0.00$500.00$0.00 _________________ _________________________________ 15046500433Dues & Memberships$5,000.00$5,000.00$0.00$0.00$5,260.00$5,000.00$5,260.00$0.00 _________________ _________________________________ 15046500582Computer Software$0.00$0.00$0.00$301.42$0.00$0.00$0.00$0.00 _________________ _________________________________ 15046500588EDA Programs$33,500.00$170,975.59$33,500.00$67,793.57$43,600.00$0.00$43,600.00$0.00 _________________ _________________________________ 15046500622TIF/Abatement Payments$50,000.00$50,000.00$50,000.00$50,000.00$0.00$0.00$0.00$0.00 _________________ _________________________________ 15049300720Transfers to Other Funds$0.00$7,951.00$0.00$0.00$0.00$0.00$0.00$0.00 _________________ $130,595.00$265,168.14$123,615.00$146,816.54$95,320.00$23,236.47$98,395.00$3,075.00