HomeMy WebLinkAbout[06] 2018 Budget
6
Council Agenda Item
MEETING DATE:
August 21, 2017
AGENDA ITEM:
2018 Draft Budget
SUBMITTED BY:
Finance/Administration/Dept Heads
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
The City Boards met in July and
August to set their recommendations for their 2018 budget requests.
PREVIOUS COUNCIL ACTION:
Councilmembers were given the opportunity to discuss their budget
priorities at council meetings and workshops since May. Updates were added to the agenda as
recommendations were received. Council reviewed the debt management study provided by Northland
Securities and provided input to the engineer’s project priorities.
BACKGROUND INFORMATION:
Staff has been going through their budgets since June. Vendors
have been contacted for quotes; market research has been done on rate increases for items such as
insurance, telephone, utilities; other revenue options have been explored; law change impacts included;
and employee contract estimates provided. The debt levy includes current through 2017 issues. The 2015
bonds include a debt levy for the Colts Academy abatement bonds; however, the bonds will actually be
paid for with half cent local sales tax. The abatement bond debt levy is offset by the general levy in the
budget worksheets. For 2018, the 2017 bond issues will mainly be paid with excess 2017 revenues
th
greater than budget. As of Aug 17, building permit revenue is $146,000 over budget.
Staff has been in contact with the Stearns County Assessor’s office to determine a preliminary taxable
market value (TMV). The assessor is indicating an approximate 5.78% TMV for 2018; however, the
estimates were very preliminary. Actual values will be available in October/November. The tax rate
estimates provided in the packet show a 5% net TMV increase to be conservative on estimates. Based on
$35,000
the 5% increase estimate, a levy adjustment will change the tax capacity rate by 1%.
Council recently discussed the Coalition of Greater MN Cities to assess dues for an Environmental Action
Fund. The fund would be used to participate and challenge regulations impacting utilities. The Council
did not weigh in on whether or not to participate in the separate Environmental Action Fund dues. The
additional dues are not included in the draft 2018 budget.
The areas with more significant changes include the following:
Staffing:
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9 police officer – full year wages included for 2018 (half year in 2017)
Added part time Custodian for all city facilities to start July 1, 2018. The city will take over
janitorial services at Colts Academy once the school district moves out.
Community center - admissions staff time for gym use
Added part time Finance Technician to start Oct. 1, 2018. This fills the gapped staff position.
Seasonal PW staff continued to assist with the growing summer mowing responsibilities
Operations:
Fire contract: St. Joseph Township tax share from the Waite Park annexation is estimated to be at
80% contribution for 2018.
Union contracts: LELS and AFSCME contracts are up for negotiations. Draft budget provides a
dollar value to negotiate wages and benefits.
Capital:
Equipment Certificate – The next certificate is due to be issued in 2018 when the 2013 certificates
are paid off. Attached is a list of equipment for 2020 and 2018. The issue is estimated to be
$265,000; the same amount as the 2013 certificate. New in 2018, there is a line item for
community center equipment to begin financing equip needs for the current building and new.
Debt Service:
Minimal increase due to current fund balances in the debt funds. This includes funding $75,000
of two 2017 debts with excess revenues from 2017 to keep the tax rate increase down.
BUDGET/FISCAL IMPACT:
$3,157,760 general fund budget
$1,334,305 operating levy
$857,290 debt levy
ATTACHMENTS:
Request for Council Action– 2018 Draft General Budget/Levy
2018 Net Tax Capacity – DRAFT
2018 Draft General Revenue Budget
2018 Draft General Expenditure Budget
2018 Draft Capital Equipment Plan
REQUESTED COUNCIL ACTION:
Budget discussion
City of St. Joseph, Minnesota
2018 Net Tax Capacity
PRELIMINARY as of Augsust 17, 2017
Net Tax Capacity 3,389,637 3,559,119
2017 2018
2018 Levy Limit n/a 1.41% 5.00%(Stearns County estimated)
Adopted 2017 Tax Rate
Levy Levy Change
General Fund Levy 1,122,485 33.115% 1,282,660 36.039%2.923%
Country Manor's Abate - EDA - 0.000%18,000 0.506%0.506%
EDA Levy 93,920 2.771% 96,325 2.706%-0.064%
Park Dedication Fund 20,000 0.590% 20,000 0.562%-0.028%
General Equip Fund 77,080 2.274% 77,320 2.172%-0.102%
sales tax abatement (162,000) -4.78% (160,000) -4.495% 0.284%
Bond 2009 90,000 2.655% 57,000 1.602%-1.054%
Bond 2010 31,000 0.915% 41,000 1.152%0.237%
Bond 2011 105,935 3.125% 93,790 2.635%-0.490%
Bond 2013 67,000 1.977% 67,000 1.882%-0.094%
Bond 2014 103,500 3.053% 102,500 2.880%-0.173%
Bond 2015 224,000 6.608% 212,000 5.957%-0.652%
Bond 2016 230,000 6.785% 275,000 7.727%0.941%
Bond 2017 - 0.000% 9,000 0.253%0.253%
2,002,920 2,191,595 -0.748%
59.090% 61.577%debt levy
Operational Levy % change 17 to 18 13.77% Tax Cap. Chg 2.487%
Operational Levy $ change 17 to 18 180,820$ levy change 188,675$
Debt Levy % change 17 to 18 1.14%levy % change 9.42%
Debt Levy $ change 17 to 18 7,855$
2018 Net Tax 2018 Tax
Impact Analysis 2017 NTC 2017 Tax Capacity Impact
150,000 Homestead 1263 746.30 1,263 777.72
Increase in taxes 4% 31.42
200,000 Homestead 1808 1,068.34 1,808 1,113.31
Increase in taxes 4% 44.97
250,000 Homestead 2353 1,390.38 2,353 1,448.90
Increase in taxes 4% 58.53
500,000 Business 9,250 5,465.78 9,250 5,695.86
Increase in taxes 4% 230.08
1,000,000 Business 19,250 11,374.73 19,250 11,853.55
Increase in taxes 4% 478.82
$1 M 20 Unit Apt.12,500 7,386.19 12,500 7,697.11
Increase in taxes 4% 310.92
35,000$
Estimated Tax Impact of the Preliminary 2018 Budget
Preliminary 2018
Tax Capacity rate change by 1%
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2018 City of St. Joseph
General Fund Capital Improvement Plan - Administration
DRAFT as of August 7, 2017
12/31/16
Available
through 7/31through 7/31
ProjectBudgetProjectReserveBudgetGrants/AidsSpent2017Budget2018BudgetBudgetBudgetBudget
PurchasedReplace
DepartmentAccount CodeNumberEquipmentBalance201720172017Balance2018Balance2019202020212022
YearYear
15,529.23 750.00 - 1,291.19 14,988.04 2,500.00 17,488.04 3,500.00 4,500.00 5,000.00 5,500.00
AD-1401
Election101-41410-530Election Equipment
variousannually
2008/2010/
- 100.00 - - 100.00 1,000.00 1,100.00 1,000.00 1,000.00 1,000.00 1,000.00
AD-1502
Administration490-41430-570Scanners
2018
2016
1,940.00 250.00 - - 2,190.00 250.00 2,440.00 250.00 250.00 250.00 250.00
AD-1403
490-41430-570Telephone System
2017on going
Mailing System
3,875.00 500.00 - - 4,375.00 500.00 4,875.00 500.00 500.00 500.00 500.00
AD-1411
490-41430-570
20142020
Presentation Equipment
- - - - - 500.00 500.00 500.00 500.00 500.00 500.00
AD-1802
490-41430-570
2017on going
Electronic Sign
- - - - - 300.00 300.00 300.00 300.00 300.00 300.00
AD-1803
490-41430-570
2017on going
8,337.84 250.00 - - 8,587.84 500.00 9,087.84 750.00 750.00 750.00 750.00
AD-1405
490-41430-570Equipment Replacement
on goingon going
14,152.84 1,100.00 - - 15,252.84 3,050.00 18,302.84 3,300.00 3,300.00 3,300.00 3,300.00
4,685.01 7,500.00 - 199.00 11,986.01 7,500.00 19,486.01 7,500.00 8,000.00 8,500.00 9,000.00
AD-1406
490-41430-581Computer Replacement
various2018
5,424.68 750.00 - - 6,174.68 750.00 6,924.68 750.00 750.00 750.00 750.00
AD-1407
490-41430-582Computer Software
variouson going
5,424.68 750.00 - - 6,174.68 750.00 6,924.68 750.00 750.00 750.00 750.00
39,791.76 10,100.00 - 1,490.19 48,401.57 13,800.00 62,201.57 15,050.00 16,550.00 17,550.00 18,550.00
TOTAL ADMINISTRATION GENERAL CIP
60,000.00 5,000.00 - 50,647.57 14,352.43 2,500.00 16,852.43 3,000.00 3,500.00 4,000.00 5,000.00
AD-1410
Planning & Zoning101-41910-300Plan Update-Comp Plan
20172022
2,600.00 2,600.00 5,200.00 2,600.00 7,800.00 3,100.00 3,100.00 3,100.00 3,100.00
AD-1801
Finance101-41530-300Plan Update-GASB
20172018
62,600.00 7,600.00 - 50,647.57 19,552.43 5,100.00 24,652.43 6,100.00 6,600.00 7,100.00 8,100.00
25,219.29 - 3,618.44 28,837.73 7,935.00 36,772.73 7,900.00 7,900.00 7,900.00 7,900.00
CAB-1601
PEG Equipment108-41950-580equip replacement
2017on going
25,219.29 - 3,618.44 - 28,837.73 7,935.00 36,772.73 7,900.00 7,900.00 7,900.00 7,900.00
127,611.05 17,700.00 3,618.44 52,137.76 96,791.73 26,835.00 123,626.73 29,050.00 31,050.00 32,550.00 34,550.00
TOTAL ADMINISTRATION/PLAN/FINANCE/PEG GENERAL CIP
2018/2020 Equipment Certificates
Administration
25,000.00 25,000.00
AD-1406
new-41430-581Computer Replacement
various2018, 2020
14,000.00 -
AD-1407
new-41430-582Computer Software
n/a2018
Mailing System
- 2,500.00
AD-1411
new-41430-570
20142020
2008/2010/
18,900.00 -
AD-1502
new-41430-570Scanners
2018
2016
57,900.00 27,500.00
TOTAL ADMINISTRATION CIP
ADM-1
AD-1401
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Election Equipment/Polling Place TOTAL COST: Varies
2018 BUDGET: $2,500.00 PROJECT CATEGORY Equipment
DESCRIPTION:
JUSTIFICATION: Account Code: E101-41410-530
As the City grows the polling places have changed to accommodate a larger number of voters. Changing
locations requires the City to assess equipment and staffing needs. Reserved budget assists with funding
elections. This allows the city to avoid a fluctuating levy for elections held every other year. Minnesota
election laws require a minimum number of election judges for primary and general elections. Each election
judge must attend training at Stearns County. Head judges require additional training. The training is also
covered by this budget. Note: In 2017,the State approved a budget to provide grants for some election
equipment updates. Any grants would offset the election CEP budget.
In 2017, Stearns County will contract with the City each year for election equipment. A ballot counter=
$1500/precinct; electronic register= $200/machine [require 3 per precinct for a total of$2,100/year/precinct.
The City currently has two precincts for an annual equipment cost of$4,200. As the City grows, a third
precinct may be needed. The annual budget should be increased to work towards the annual equipment cost
plus coverage for election judges and other costs.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Capital:
Elections 14,988.04 2,500.00 3,500.00 4,500.00 5,000.00 5,500.00 35,988.04
PROJECT COSTS
PROJECT STARTING DATE: 2012 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 35,988.04
NEIGHBORHOOD: Total $35,988.04
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
ADM-2
AD-1502
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Scanner TOTAL COST: $20,000.00
2018 BUDGET: $1,000.00 PROJECT CATEGORY:Other Equipment
DESCRIPTION: Desktop Scanners for document filing
JUSTIFICATION: Account Code: E490-41430-570/new-41430-570
City offices currently has four desktop scanners,the police department has two scanners, and the fire
department has one scanner to file documents electronically into LaserFiche. The scanners are used
frequently during the business day. The scanners have an estimated life of 5-8 years. The most used
scanners were last purchased in 2010 with a 1 year warranty. As scanners are replaced, older models are
transfered to other departments that use them less frequently. Based on the last purchase date,the next
scanner replacement is scheduled for 2018. The cost to replace one high speed scanner is approximately
$5,000.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Capital:
Administration 100.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 5,100.00
Equip Certficate:
Administration 18,900.00
PROJECT COSTS
PROJECT STARTING DATE: 2014 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2018,ongoing Construction
Equipment and Other 5,100.00
NEIGHBORHOOD: Total $5,100.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
ADM-3
AD-1403
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Telephone System TOTAL COST: $500/phone
2018 BUDGET: $250.00 PROJECT CATEGORY:Furniture and Equipment
DESCRIPTION: Digital Intra-Office Phone System
JUSTIFICATION: Account Code: E490-41430-570
The current phone system was upgraded in 20177 with the government center project. The system allows
for transferring to the public works facility,water filtration plant and fire hall. The system also allows for
direct dial numbers and more advanced voice messaging. An annual budget is needed to maintain the
system and allow for upgrades and new extensions.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Capital:
Administration 2,190.00 250.00 250.00 250.00 250.00 250.00 3,440.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 3,440.00
NEIGHBORHOOD: Total $3,440.00
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
ADM-4
AD-1411
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Mailing System TOTAL COST: $8,500.00
2018 BUDGET: $500.00 PROJECT CATEGORY:Equipment
DESCRIPTION: Mailing System-3-Station Folder/Inserter
JUSTIFICATION: Account Code: E490-41430-570
The City purchased the mailing system in 2014 on a 36-month capital lease/purchase agreement. NEOPOST
continues to provide service on the mailing system as part of the agreement. The mailing system is used to
mail utility bills, city newsletters and other large mailings to the community. The expected life is 5-10 years.
Staff recommends replacement in 2020.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Fund:
Administration 4,375.00 500.00 500.00 500.00 500.00 500.00 6,875.00
Equip Certificate 2,500.00 2,500.00
PROJECT COSTS
PROJECT STARTING DATE: 2014 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2020,ongoing Construction
Equipment and Other 9,375.00
NEIGHBORHOOD: Total $9,375.00
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
ADM-13
AD-1802
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Presentation Equipment TOTAL COST: Varies
2018 BUDGET: $500.00 PROJECT CATEGORY:Equipment
DESCRIPTION: Replacement/Updates to presentation equipment-multi-purpose room
JUSTIFICATION: Account Code: E490-41430-570
The is a new capital requests to set funds aside for presentation equipment installed in the multi-purpose
room in the government center in 2017. Equipemnt includes a projector, sound/video system, screens, DVD
players, cabling. Replacements are not anticipated in the next few years. As technologies change,
equipment may need to be updated.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Capital:
Administration 8,587.84 500.00 500.00 500.00 500.00 500.00 11,087.84
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2018 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 11,087.84
NEIGHBORHOOD: Total $11,087.84
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
AD-1803
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Marque Sign TOTAL COST: Varies
2018 BUDGET: $300.00 PROJECT CATEGORY:Equipment
DESCRIPTION: Updates to Government Center Electronic Sign
JUSTIFICATION: Account Code: E490-41430-570
Part of the government center project was adding a marque electronic welcome sign. The sign is used for
public announcements. From time to time,updates will be necessary as technology changes. This CEP item
sets money aside each year to have funds available for future updates.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Capital:
Administration 8,587.84 300.00 300.00 300.00 300.00 300.00 10,087.84
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2018 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 10,087.84
NEIGHBORHOOD: Total $10,087.84
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
AD-1405
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Equipment Replacement TOTAL COST: Varies
2018 BUDGET: $500.00 PROJECT CATEGORY:Equipment
DESCRIPTION:
JUSTIFICATION: Account Code: E490-41430-570
These funds have been set aside to offset unexpected office equipment replacement.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Capital:
Administration 8,587.84 500.00 750.00 750.00 750.00 750.00 12,087.84
0.00
PROJECT COSTS
PROJECT STARTING DATE: <2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 12,087.84
NEIGHBORHOOD: Total $12,087.84
Presented to the City Council on _ Approved_ Denied Tabled_
Comments
Approval to Purchase Date Authorizing Initials Date
ADM-6
AD-1406
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Computer Replacement TOTAL COST: $2,500/system
2018 BUDGET: $7,500.00 PROJECT CATEGORY Computer Equipment
DESCRIPTION: Computers
JUSTIFICATION: Account Code: E490-41430-581
At least once a year a few computers need to be replaced or updated. It is the intent of this project to fund
three-five computers each year. This project will also fund desktop printers as they end their useful life.
Administration is tracking computer rotation for the entire city. The goal is to tier out computer replacements.
This capital request includes the main servers. The servers have a useful life of 5 years. The last server
replacement was 2017 with the government center project. The servers can be replaced in 2023 with
equipment certificates. There is not much useful life in the replaced computers once the hardrives are
removed. Also
part of this CEP request is the replacement/addition of iPads. Administration also needs to plan for
replacement of the Council iPads as one staff iPad has already stopped working.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Capital:
Administration 11,986.01 7,500.00 7,500.00 8,000.00 8,500.00 9,000.00 52,486.01
Equip Cert. 2018,2020 25,000.00 25,000.00 50,000.00
PROJECT COSTS
PROJECT STARTING DATE: <2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2018,2020, ongoing Construction
Equipment and Other 102,486.01
NEIGHBORHOOD: Total $102,486.01
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
ADM-7
AD-1407
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Software TOTAL COST: Varies
2018 BUDGET: $14,750.00 PROJECT CATEGORY:Computer Software
DESCRIPTION: Admin Software
JUSTIFICATION: Account Code: E490-41430-582
Most of the City Office functions are computerized and software updates and maintenance are required. A
major update in software occurred in 2010 and 2013 using funds from equipment certificates. The updates
allow the public and each department to more easily access the public information. Current updates include
property management and GIS software. The website can be enhanced with LaserFiche Forms for$14,000.
This program allows residents and businesses to fill out any form electronically that is placed on the
website. The city of Red Wing has implemented this feature. You can see the format and forms they use on
their site.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Capital:
Administration 6,174.68 750.00 750.00 750.00 750.00 750.00 9,924.68
Equip Certificate-2018 14,000.00 14,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2008 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 23,924.68
NEIGHBORHOOD: Total $23,924.68
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
ADM-8
AD-1410
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Comprehensive Plan Update TOTAL COST: $20,000.00
2018 BUDGET: $2,500.00 PROJECT CATEGORY:Equipment
DESCRIPTION: 5 year update comprehensive plan, includes applicable ordinances
JUSTIFICATION: Account Code: E101-41910-300
Statutes suggest updating the City's comprehensive plan approximately every five years to update current needs
and trends of the City. The last update was completed in 2017. Staff recommends setting aside funds to
complete the next update in 2022 at an estimated cost of$10,000. The next update will be less intense as the
2017 re-write. Future budgets include some funding for other plan updates also such as the transportation plan.
In 2014, $5,000 was applied to the Xcel Energy study to look at relocating the power lines away from
Minnesota St.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Fund:
Planning&Zoning 14,352.43 2,500.00 3,000.00 3,500.00 4,000.00 5,000.00 32,352.43
PROJECT COSTS
PROJECT STARTING DATE: 2014 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2022 ongoing Construction
Equipment and Other 32,352.43
NEIGHBORHOOD: Total $32,352.43
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
ADM-12
AD-1801
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: GASB/OPEB Updates TOTAL COST: $20,000.00
2018 BUDGET: $2,600.00 PROJECT CATEGORY:Equipment
DESCRIPTION: Consulting fees for new GASB reporting standards
JUSTIFICATION: Account Code: E101-41530-300
The City of St. Joseph is required to reporting their year-end financial statements in accordance with U.S.
governmental accounting standards adopted by the Governmental Accounting Standards Board(GASB). Due
to the population size of St.Joseph,Minnesota Statutes require compliance with GASB. Recent GASB
statements require the City to show a liabilities for Other Post Employment Benefits(OPEB)and pension
expenses. To comply with the liability calculation, an actuary has been hired to meet auditing standards.
Annual and bi-annual costs will be incurred for professional services to update these liabilities.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Fund:
Planning&Zoning 5,200.00 2,600.00 3,100.00 3,100.00 3,100.00 3,100.00 20,200.00
PROJECT COSTS
PROJECT STARTING DATE: 2015 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2022 ongoing Construction
Equipment and Other 20,200.00
NEIGHBORHOOD: Total $20,200.00
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
2018 Capital Expenditures
General Fund Capital Improvement Plan - EDA
EDA Recommended: August 8, 2017
DRAFT as of August 11, 2017
12/31/2016
Availablethrough 7/31through 7/31
ProjectProjectReserveBudgetGrants/AidsSpent2017Budget2018BudgetBudgetBudgetBudget
DepartmentAccount CodeNumberEquipmentBalance201720172017Balance2018Balance2019202020212022
1,398.58 500.00 1,898.58 500.00 2,398.58 500.00 500.00 500.00 500.00
EDA-1401
EDA150-46500-582Computer Software
99,245.28 48,600.00 (5,000.00) 2,831.50 140,013.78 56,100.00 196,113.78 60,000.00 65,000.00 70,000.00 75,000.00
EDA-1402
EDA150-46500-588Business Development
99,245.28 48,600.00 (5,000.00) 2,831.50 140,013.78 56,100.00 196,113.78 60,000.00 65,000.00 70,000.00 75,000.00
100,643.86 49,100.00 (5,000.00) 2,831.50 141,912.36 56,600.00 198,512.36 60,500.00 65,500.00
70,500.00 75,500.00
TOTAL EDA CIP
2017 - moved $5,000 budget to Greater St. Cloud Partnership dues
EDA-1
EDA-1401
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Computer Software TOTAL COST: $1,500.00
2018 BUDGET: $500.00 PROJECT CATEGORY;Computer Software
DESCRIPTION:
JUSTIFICATION: Account Code: E150-46500-582
As the City continues to expand the commercial and industrial development, computer software will be needed
to keep up with tracking the economic development. An annual software budget is included to keep up with
the development.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
0.00
0.00
EDA 1,898.58 500.00 500.00 500.00 500.00 500.00 4,398.58
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 4,398.58
NEIGHBORHOOD: Total $4,398.58
Approved by Council on Approved_ Denied Tabled
Presented to the EDA on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
EDA-2
EDA-1402
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Business Development TOTAL COST: varies
2018 BUDGET: $56,100.00 PROJECT CATEGORY: EDA Programs
DESCRIPTION: Business Development
JUSTIFICATION: Account Code: El 50-46500-588
The goal of this budget item is to grow business within the City of St. Joseph through participation in projects
that require assistance to move forward. CIP funds would be used for viable projects with increased costs due to
specific variables. In the past the EDA used this fund to help smaller projects negotiate the paper-intensive TIF
process, and used it to assist with contamination abatements. The EDA supported paying the TIF application
fees for CMCU until the increments received would cover the costs. It is estimated to be a couple years before
the EDA is reimbursed for the fees. The capital item also includes seed funding for expansion of the industrial
park.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
0.00
0.00
EDA 140,013.78 56,100.00 60,000.00 65,000.00 70,000.00 75,000.00 466,113.78
CMCU TIF Fees 3,600.00 3,600.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2010 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 469,713.78
NEIGHBORHOOD: Total $469,713.78
Approved by Council on Approved_ Denied Tabled
Presented to the EDA on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
EDA-7
St. Joseph Fire Department
Capital Equipment Plan - for Payable 2018
DRAFT as of August 2, 2017
12/31/20167/31
AvailableGrants/7/31Available
PurchasedReplaceReserve BudgetAdjustmentsSpentReserve Budget2018BudgetBudgetBudgetBudget
Account CodeDepartmentObjectYearYearDescriptionFunds201720172017Funds2018Balance2019202020212022
CIP #
2,032.79 1,300.00 3,332.79 1,300.00 4,632.79 1,300.00 1,300.00 1,300.00 1,300.00
FD-1401105-42210-581/582Fire AdministrationComputer Hardware/Software3 Computers
2010-20112017-2018
Total Fire Administration Computer Hardware/Software 2,032.79 1,300.00 - - 3,332.79 1,300.00 4,632.79 1,300.00
1,300.00 1,300.00 1,300.00
7,116.48 5,000.00 1,978.95 10,137.53 5,000.00 15,137.53 6,000.00 6,000.00 6,500.00 6,500.00
FD-1402105-42220-580Fire FightingOther EquipmentTurnout Gear
annualannual
Total Fire Fighting Other Equipment 7,116.48 5,000.00 - 1,978.95 10,137.53 5,000.00 15,137.53 6,000.00 6,000.00
6,500.00 6,500.00
21,562.40 4,000.00 25,562.40 2,750.00 28,312.40 2,750.00 2,750.00 2,750.00 2,750.00
FD-1404105-42220-584Fire Fighting Extrication Equip
1996-20052019-2026
Total Fire Fighting Equipment Reserve 21,562.40 4,000.00 - - 25,562.40 2,750.00 28,312.40 2,750.00 2,750.00
2,750.00 2,750.00
453.95 750.00 1,203.95 750.00 1,953.95 1,300.00 1,300.00 1,350.00 1,350.00
FD-1403105-42220-585Fire FightingFirefighter Equipment6 Wheeler
20122024
41,759.58 8,500.00 50,259.58 9,500.00 59,759.58 12,500.00 17,500.00 25,000.00 25,250.00
FD-1405105-42220-585Fire FightingFirefighter EquipmentRescue Van
20122022
65,823.77 10,000.00 75,823.77 11,000.00 86,823.77 12,500.00 15,000.00 17,000.00 20,000.00
FD-1406105-42220-585Fire FightingFirefighter EquipmentPumper Truck
20122032
57,250.00 10,000.00 67,250.00 10,000.00 77,250.00 10,000.00 10,000.00 10,000.00 10,000.00
FD-1407105-42220-585Fire FightingFirefighter EquipmentLadder Truck #2
20012021
59,000.00 12,000.00 71,000.00 1,500.00 72,500.00 1,500.00 1,500.00 1,500.00 1,500.00
FD-1408105-42220-585Fire FightingFirefighter EquipmentGrass Rig #3
19972022
15,001.00 2,500.00 17,501.00 2,500.00 20,001.00 3,000.00 3,500.00 4,000.00 4,500.00
FD-1409105-42220-585Fire FightingFirefighter EquipmentTanker #4
19992028
7,000.00 2,250.00 9,250.00 2,250.00 11,500.00 2,500.00 2,500.00 2,500.00 2,500.00
FD-1417105-42220-585Fire FightingFirefighter EquipmentAir Packs
20132019
10,312.12 1,900.00 2,500.00 2,119.95 12,592.17 2,000.00 14,592.17 2,000.00 2,500.00 2,750.00 3,000.00
FD-1410105-42220-585Fire FightingFirefighter EquipmentReplacement
on goingon going
Total Fire Fighting Equipment 256,600.42 47,900.00 2,500.00 2,119.95 304,880.47 39,500.00 344,380.47 45,300.00 53,800.00 64,100.00 68,100.00
54,208.25 16,700.00 70,908.25 10,000.00 80,908.25 10,000.00 10,000.00 10,000.00 10,000.00
FD-1411105-42250-580Fire CommunicationOther Equipment800 MHz Radios
20072017
3,165.15 3,000.00 788.53 5,376.62 3,000.00 8,376.62 3,000.00 3,000.00 3,000.00 3,000.00
FD-1412105-42250-580Fire CommunicationOther EquipmentReplacement
on goingon going
Total Fire Communications Equipment 57,373.40 19,700.00 - 788.53 76,284.87 13,000.00 89,284.87 13,000.00 13,000.00
13,000.00 13,000.00
1,727.57 200.00 1,927.57 200.00 2,127.57 200.00 200.00 200.00 200.00
FD-1413105-42270-580Medical ServicesOther EquipmentReplacement
on goingon going
Total Medical Services Equipment 1,727.57 200.00 - - 1,927.57 200.00 2,127.57 200.00
200.00 200.00 200.00
20,766.92 1,500.00 22,266.92 1,500.00 23,766.92 1,500.00 1,500.00 1,500.00 1,500.00
FD-1414105-42280-530Fire Station & BuildingEquipment ReserveBuilding Repairs
on goingon going
19,991.92 500.00 - 20,491.92 25,500.00 45,991.92 500.00 500.00 500.00 500.00
FD-1415105-42280-530Fire Station & BuildingEquipment ReserveParking Lot
20112017-2022
9,450.00 1,000.00 10,450.00 1,000.00 11,450.00 1,000.00 1,000.00 1,000.00 1,000.00
FD-1416105-42280-530Fire Station & BuildingImprovements other than BuildingPainting
20082017-2024
Total Fire Station & Building Improvements other than Building 50,208.84 3,000.00 - - 53,208.84 28,000.00 81,208.84
3,000.00 3,000.00 3,000.00 3,000.00
Total Capital Improvement - Fire Fund 396,621.90 81,100.00 2,500.00 4,887.43 475,334.47 89,750.00 565,084.47 71,550.00 80,050.00
90,850.00 94,850.00
Note: The fire department is funded by the City of St. Joseph, St. Joseph Township and St. Wendel Township.
Proposed Debts
Rescue Van-2022 - pay cash
FD-1405105-42220-585Fire FightingFirefighter Equipment
20122022
Pumper Truck-2032
FD-1406105-42220-585Fire FightingFirefighter Equipment
20122032
Ladder Truck #2-2021 - 10% down payment + trade in value
817,750.00
FD-1407105-42220-585Fire FightingFirefighter Equipment
20012021
Tanker #4-2028
- may last longer with new tank
FD-1409105-42220-585Fire FightingFirefighter Equipment
19992028
FIRE-1
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Computer Hardware/Software TOTAL COST: $1,500/system
2018 BUDGET: $1,300.00 PROJECT CATEGORY Computer Equipment
DESCRIPTION: Computer Hardware/Software
JUSTIFICATION: Account Code: El 05-42210-581/582
To keep up with computer hardware/software needs,putting funds aside each year. Computers are used for
fire training lessons,weather reports, grant administration,reporting and various administrative tasks. A
new desktop computer was purchased in 2010 with connections to the City's server and electronic database.
The fire dept purchased 2 desktops in 2011, one in dispatch and one in the fire chiefs office. The desktops
are connected to the City's server along with a scanner and new copier/printer. Funding to continue for
future replacements typically in 3-5 years for computer equipment. In 2014,the fire dept switched fire
reporting software from FireHouse to Image Trend to save$750 per year in support costs.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Fire Administration:
Computer Hardware 3,082.79 1,250.00 1,250.00 1,250.00 1,250.00 1,250.00 9,332.79
Computer Software 250.00 50.00 50.00 50.00 50.00 50.00 500.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2017-2018,ongoing Construction
Equipment and Other 9,832.79
NEIGHBORHOOD: Total $9,832.79
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-2
t
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Turnout Gear Replacement TOTAL COST: $1,800/set
2018 BUDGET: $5,000.00 PROJECT CATEGORY.Other Equipment
DESCRIPTION: Fire Fighting Other Equipment
JUSTIFICATION: Account Code: E105-42220-580
As the fire fighting equipment ages,replacements will be required. This replacement fund is for items not
used directly for fire fighting,but rather supports the fire fighting efforts.This fund is to keep money in the
budget to help fund equipment replacements in the future without large spikes for the purchases. Unused
funds goes back into the equipment reserve fund. The Fire Board approved the purchase of 18 sets of turn-
out gear in 2012,7 sets in 2013,2 sets in 2014 ,6 sets in 2015 using this reserve fund. NFPA standards state
that fire fighters turn-out gear is only good for 10 years. The Fire Chief has set up a timeline showing when
the gear needs to be replaced. Each year,there may be as few as 1 or 2 that will need to be purchased.
Along with that,when a new fire fighter joins the department and gets the minimum requirements,they are
then fitted for their new gear. Each set,which includes a pant and coat,costs about$1,800 each. The next
scheduled big replacement is 2022 with up to 8 sets/year. Boots and helmets are not included in this price as
they will be reused when possible. Boots and helmets were updated in 2015. Old turnout gear are kept as
reserves or sold on auction.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Fire Fighting:
Maint.Reserve Fund 10,137.53 5,000.00 6,000.00 6,000.00 6,500.00 6,500.00 40,137.53
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 40,137.53
NEIGHBORHOOD: Total $40,137.53
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-3
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Extrication Equipment TOTAL COST: $25,000.00
2018 BUDGET: $2,750.00 PROJECT CATEGORY:Equipment
DESCRIPTION: Extrication Equipment
JUSTIFICATION: Account Code: E105-42220-584
As the St. Joseph area grows additional fire and rescue equipment is needed to service the area. Accidents are
on the rise in the area. Good extrication equipment is needed to possibly save lives of those injured. The
department currently has 2 sets of extrication equipment. One set is approximately 19 years old,the other set
is about 10 years old. The equipment life will vary depending on usage. This budget is to set money aside to
the reserve account to replace the sets in the future as needed. The Fire Chief estimates replacement of a unit
in 2019. The equipment cost may go down due to the pump for the extrication equipment being added to the
2012 pumper truck. It may be possible to only pay for the tooling part of the extrication equipment in 2019.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Fire Fighting:
Equipment Reserve 25,562.40 2,750.00 2,750.00 2,750.00 2,750.00 2,750.00 39,312.40
0.00
Trade In Value 500.00 500.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2019,2026 ongoing Construction
Equipment and Other 39,312.40
NEIGHBORHOOD: Total $39,312.40
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-5
r104444:::
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Mule ATV/Pump/Tank TOTAL COST: $15,000.00
2018 BUDGET: $750.00 PROJECT CATEGORY:Equipment Reserve
DESCRIPTION: Replace Off Road Grass Rig
JUSTIFICATION: Account Code: E105-42220-584
The grass ATV rig was replaced in 2012,including a new pumper, trailer and equipment. The rig was funded
with a DNR grant,trade in of old rig and reserved funds. The 2012 unit should last 10-12 years with an
expected replacement cost of$15,000. The 2012 ATV will also have residual value of approximately$5,000
in a trade-in or sell.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Fire Fighting:
Fire Fighting Equip 1,203.95 750.00 1,300.00 1,300.00 1,350.00 1,350.00 7,253.95
Trade In
PROJECT COSTS
PROJECT STARTING DATE: 2012 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2024, ongoing Construction
Equipment and Other 7,253.95
NEIGHBORHOOD: Total $7,253.95
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-4
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Rescue Van TOTAL COST: $160,000.00
2018 BUDGET: $9,500.00 PROJECT CATEGORY Equipment Reserve
DESCRIPTION: Comparable unit to our Ford 350 (Diesel)
JUSTIFICATION: Account Code: El 05-42220-584
We respond to approximately 350+calls per year. The rescue van responds to 99%of the calls. The Fire
Board approved to purchase a new 2012 Ford Chassis with a gas engine and a reconditioned box, and trade in
the 1996 rescue van. The 2012 rescue van was purchased from Arrow Manufacturing, Inc. for$79,360 (after a
$20,000 trade in value for the 1996 van). The department took delivery of the new van in December 2012.
Because of the usage of this truck,the 2012 Rescue Van has a useful life of about 10 years. The estimated
price of a new rescue van in 2022 is $160,000 less the trade in or sell of the 2012 van. Funds should continue
to be put aside for the future rescue van replacements.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Fire Fighting:
Fire Fighting Equip 50,259.58 9,500.00 12,500.00 17,500.00 25,000.00 25,250.00 140,009.58
0.00
Trade in Value 20,000.00 20,000.00
Equipment Bonds 0.00
PROJECT COSTS
PROJECT STARTING DATE: 2012 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2022, ongoing Construction
Equipment and Other 160,000.00
NEIGHBORHOOD: Total $160,000.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-6
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Pumper Truck TOTAL COST: $750,000.00
2018 BUDGET: $11,000.00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Engine#1
JUSTIFICATION: Account Code: El 05-42220-584/585
Mainline pumper-current pumper 2012 freightliner. The Department took delivery of the 2012 pumper truck in
August 2012. The pumper truck was purchased from Rosenbauer Minnesota,LLC. in the amount of$483,011. The
2012 truck was funding by the sale of the 1997 freightliner to the City of Elrosa for$60,000,reserved funds and
equipment certificates. The 2012 pumper will require replacement by 2032(20 years maximum). Anticipate a portion
of the cost to be covered by an equipment bond since the cost is prohibited from funding each year through reserves.
Reserves will be set aside to minimize the bond costs. The preliminary costs to plan the specifications,bidding and
manufacturing the pumper truck will take approximately 2 years. The estimated cost of a new pumper truck in 2032 is
approximately$750,000. Some expenditures will be incurred in 2030 and 2031. The total cost does not reflect a trade-
in value for the 2012 model.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Fire Fighting:
Fire Fighting Equip 75,823.77 11,000.00 12,500.00 15,000.00 17,000.00 20,000.00 151,323.77
Trade In Value 0.00
Equipment Bonds 0.00
PROJECT COSTS
PROJECT STARTING DATE: 2012 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2032,ongoing Construction
Equipment and Other 151,323.77
NEIGHBORHOOD: Total $151,323.77
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-7
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Ladder Truck TOTAL COST: $1,000,000.00
2018 BUDGET: $10,000.00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Ladder Truck#2
JUSTIFICATION: Account Code: E105-42220-585
The ladder truck was purchased by the fire service communities in 2001 with equipment certificates. The
certificates were paid off by 2006. The cost of fire fighting equipment continues to escalate by more than the
consumer price index. The ladder truck is expected to be functional for approximately 20 years; therefore,the
replacement is scheduled for 2021. The current ladder truck cost$365,000. By 2021 a new ladder truck is
estimated to cost over$1,000,000. This will also depend on the height of the buildings in the area and the height
of the ladder the fire department may need. Anticipate issuing equipment bonds to cover a portion of the cost of
the new ladder truck. The 2001 ladder truck will be traded in or sold to help offset the cost of a new truck. The
total cost does not reflect any trade-in value for the 2001 truck. Discussions will begin in 2018 to decide what
the Board woudl like to do.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Fire Fighting:
Debt 817,750.00 817,750.00
Fire Fighting Equip 67,250.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 117,250.00
Trade In Value 75,000.00 75,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2021, ongoing Construction
Equipment and Other 1,010,000.00
NEIGHBORHOOD: Total $1,010,000.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-8
e
CITY OF ST. JOSEPH rfi :
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Grass Rig#3 TOTAL COST: $80,000.00
2018 BUDGET: $1,500.00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Grass Rig#3
JUSTIFICATION: Account Code: El 05-42220-585
Grass Rig#3 was purchased by the fire service communities in 1997 for$55,000. The rear end went out of the
rig in 2014 and a used rear-end was installed. The cost of fire fighting equipment continues to escalate by more
than the consumer price index. The Grass Rig is expected to be functional for approximately 20 years; therefore,
the replacement is scheduled for 2017,but believe the rig will last an additional 5-10 years. The Fire Chief
believes the grass rig may last longer than 20 years-based on the number of calls over time and the repairs made.
By 2017 a new rig is estimated to cost over$80,000. The Fire Chief would like to look at the possibility of
writing an AFG grant to replace this truck. It is the feeling of the Fire Department to go to a CREWCAB truck
that will allow us to haul more personnel to the scene. Our current truck can haul two fire fighters, and the truck
is set up to have a minimum of nine fire fighters to run. Some of the equipment from the 1997 grass rig may be
reused for the new rig.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Fire Fighting:
Grant??
Fire Fighting Equip 71,000.00 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00 78,500.00
Trade InValue 9,000.00 9,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2022, ongoing Construction
Equipment and Other 87,500.00
NEIGHBORHOOD: Total $87,500.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-9
,.
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Tanker Truck#4 TOTAL COST: $300,000.00
2018 BUDGET: $2,500.00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Tanker Truck#4
JUSTIFICATION: Account Code: E105-42220-584
Tanker truck#4 was purchased by the fire service communities in 1999 for$107,594. The cost of fire fighting
equipment continues to escalate by more than the consumer price index. Tanker#4 is expected to be functional
for approximately 20 years; therefore,the replacement is scheduled for 2019. By 2019 a new truck is estimated to
cost over$300,000. Tanker#4 was purchased with a steel tank that began leaking shortly after the purchase. The
city's staff have made repairs to keep the truck functional. In 2012,the tanker was taken down to Rosenbauer in
South Dakota to fix a leak on the tank, and the top covers were redone due to water hammering damage. The
repairs were covered by the tank warranty. The repairs did not help. The tank was replaced with a poly tank in
2014 for$31,749 by Rosenbauer. The leaking stopped and firefighters believe the truck could outlast its useful
life now. With the tank replacement,the useful life has been extended 10-20 years. The annual reserve budget
has been reduced to offset budget needs for equipment nearing their useful lives.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Trade In Value 0.00
Fire Fighting:
Fire Fighting Equip 17,501.00 2,500.00 3,000.00 3,500.00 4,000.00 4,500.00 35,001.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2028,ongoing Construction
Equipment and Other 35,001.00
NEIGHBORHOOD: Total $35,001.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-10
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Air Packs/Air Tanks TOTAL COST: $1,000/tank
2018 BUDGET: $2,250.00 PROJECT CATEGORY:Other Equipment
DESCRIPTION: Fire Fighting Equipment
JUSTIFICATION: Account Code: E105-42220-585
The Fire Department received an AFG grant in 2013 to purchase 16 new air packs, 32 air tanks, and 30 fire
fighter masks. The air tanks have a useful life of 15 years. To avoid a spike in replacing all 32 tanks in
2028,the Fire Chief recommends replacing eight(8)tanks every three years starting in 2016, 2019, 2022,
2025,2028. This would always leave the Department with roughly 40 tanks after the first 15 years. Each
tank will cost about$900 -$1,000. The Department sold the old tanks on the online auction GovDeals.com.
Proceeds were added back to this reserved account. Per the Board,no tanks were purchased in 2016.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Fire Fighting:
FF Equipment 9,250.00 2,250.00 2,500.00 2,500.00 2,500.00 2,500.00 21,500.00
Trade In Value 1,000.00 1,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2014 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2019,ongoing Construction
Equipment and Other
NEIGHBORHOOD: Total $0.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-11
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Equipment Replacement TOTAL COST: Varies
2018 BUDGET: $2,000.00 PROJECT CATEGORY'.Other Equipment
DESCRIPTION: Fire Fighting Equipment
JUSTIFICATION: Account Code: E105-42220-585
As the fire fighting equipment ages,replacements will be required. This replacement fund is for items
directly used for fire fighting. This fund is to keep money in the budget to help fund equipment replacements
in the future without large spikes for the purchases. Unused funds goes back into the equipment reserve
fund. In 2015,two saws were replaced. The St. Joseph Jaycees donated one saw,the other purchased under
this reserve account. Firefighter boots and helmets were also replaced in 2015.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Fire Fighting:
FF Equipment 12,592.17 2,000.00 2,000.00 2,500.00 2,750.00 3,000.00 24,842.17
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 24,842.17
NEIGHBORHOOD: Total $24,842.17
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-12
411 k
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: 800 Mhz Radios TOTAL COST: $79,200.00
2018 BUDGET: $10,000.00 PROJECT CATEGORY: Other Equipment
DESCRIPTION: Motorola XLT 2500 Portable Radios
JUSTIFICATION: Account Code: E105-42250-580
The City switched over to 800 Mhz radios in 2007 and 2008. The fire department received 25 radios with a
grant in 2007. The radios have a life of 8-10 years. The next replacement is scheduled for 2017. The cost per
radio is currently about$3,100 per radio with the programming. The estimated replacement cost in 10 years is
$3,300. Grant funding availability is unknown,but will be pursued by the Fire Chief. A couple radios have
been replaced the past couple years due to damage and malfunction. The newer radios will not need to be
replaced in 2017. The police department replaced their portable radios in 2015. The fire department received
six old police radios for spares until new radios can be purchased.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Fire Communications:
0.00
0.00
Radio Reserve 70,908.25 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 120,908.25
Trade In Value 6,500.00 6,500.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2017, ongoing Construction
Equipment and Other 120,908.25
NEIGHBORHOOD: Total $120,908.25
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-13
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Equipment Replacement TOTAL COST: $3,000/year
2018 BUDGET: $3,000.00 PROJECT CATEGORY:Other Equipment
DESCRIPTION: Communications Equipment
JUSTIFICATION: (Account Code: E105-42250-580
As the fire fighting communications equipment ages,replacements will be required. This fund is to keep
money in the budget to help fund equipment replacements in the future without large spikes for the purchases.
Unused funds goes back into the equipment reserve fund. The fire department's pagers go through a lot of
wear and tear and need to be replaced periodically. The department currently replaces around 5 pagers per
year(totals approximately$3,000)under this capital item. All pagers must be at least a Minitor V in order to
work with the EMS system. The department currently has 31 pagers. In 2013,the Fire Department wrote a
50/50 DNR grant to fund two pagers. The Department was awarded and the pagers were purchased.
iPads/laptops may need to be purchased for trucks in the future to assist with calls.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Fire Communications:
0.00
0.00
Radio Reserve 5,376.62 3,000.00 3,000.00 3,000.00 3,000.00 3,000.00 20,376.62
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 20,376.62
NEIGHBORHOOD: Total $20,376.62
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-14
0:44404-
CITY
13CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Equipment Replacement TOTAL COST: Varies
2018 BUDGET: $200.00 PROJECT CATEGORY.Other Equipment
DESCRIPTION: Medical Equipment
JUSTIFICATION: Account Code: El 05-42270-580
As the medical services equipment ages,replacements will be required. The replacement for medical
services equipment can vary depending on medical calls received each year. This fund is to keep money in
the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused
funds go back into the equipment reserve fund. In 2013, one defibulator was purchased through the police
department equipment certificate at a cost of$1,710.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Medical Services:
0.00
0.00
Other Equip 1,927.57 200.00 200.00 200.00 200.00 200.00 2,927.57
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 2,927.57
NEIGHBORHOOD: Total $2,927.57
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-15
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Building Repairs/Updates TOTAL COST: Varies
2018 BUDGET: $1,500.00 PROJECT CATEGORY:Improvement other than building
DESCRIPTION: Unexpected Building Repairs/Replacements
JUSTIFICATION: Account Code: E105-42280-530
The Community Fire Hall was constructed in 1997. The City issued debt in 1997, refunded in 2005 and 2011,
with payments until 12-1-17. As the building ages,replacements will be needed to maintain a safe and proper
function of the building. The roof has had over 3 leaks since the warranty period expired on the building. It is
likely the roof will need to be changed within the next 10 years. In addition,the floor in the apparatus bay may
need some repair or replaced in the next 10 years. The floor is showing a lot of wear. This capital item allows
for setting money aside in the building reserve fund until a major repair is required. By setting money aside
each year,the Fire Board will not feel large spikes in the annual budget. In 2015,the tables and chairs were
replaced in the community room. The St. Joseph Lion's donated$1,000 towards the purchase. Chief is waiting
for a quote to paint office, dispatch and hallway in 2016.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Fire Station&Building:
0.00
0.00
0.00
Bldg Fund Reserve 22,266.92 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00 29,766.92
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2017, ongoing Construction 29,766.92
Equipment and Other
NEIGHBORHOOD: Total $29,766.92
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-16
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Sealcoat Driveway TOTAL COST: $5,000/Application
2018 BUDGET: $25,500.00 PROJECT CATEGORY:Improvement other than building
DESCRIPTION: Seal/Stripe Parking Lot
JUSTIFICATION: Account Code: E105-42280-530
Routine maintenance recommended every 5 years. The cost per coat is approximately$5,000. The last sealcoat
was done in 2011 for$2,630 plus the cost of striping. The 2011 sealcoating was done in combination with the
City's scheduled sealcoating project. The striping costs are in addition to the sealcoat pricing. Future
sealcoats/crack fill repairs may be able to be combined with the City's street maintenance for a cost savings.
The Fire Chief was notified in 2013 by City Maintenance that the parking lot should be replaced due to its age
and wear. Maintenance recommends getting quotes for replacement soon. The fire dept will work with
maintenance to see if the parking lot replacement can be done in conjunction with a city project for cost savings.
Received a bid to repair 80+spots in 2017.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Fire Station&Building:
0.00
0.00
Improvements other 0.00
than Building 20,491.92 25,500.00 500.00 500.00 500.00 500.00 47,991.92
PROJECT COSTS
PROJECT STARTING DATE: 2012 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2017, 2022 ongoing Construction
Equipment and Other 47,991.92
NEIGHBORHOOD: Total $47,991.92
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-17
J ii
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Paint Fire Hall TOTAL COST: $7,000.00
2018 BUDGET: $1,000.00 PROJECT CATEGORY:Improvements other than Building
DESCRIPTION: Paint All Red Exterior Trim/Doors
JUSTIFICATION: Account Code: E105-42280-530
Many areas south and west side badly faded or completely void of paint. The building was repainted in 2008.
The painting will need to be updated in approximately 8 years. The estimated cost is$7,000 per application.
Chief is waiting to receive a quote to paint in 2017.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Fire Station&Building:
Improvements other 0.00
than Building 10,450.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 15,450.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2017, 2024 ongoing Construction
Equipment and Other 15,450.00
NEIGHBORHOOD: Total $15,450.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-18
2018 Capital Expenditures
General Fund Capital Improvement Plan - Police
DRAFT as of August 17, 2017
12/31/2016
AvailableGrants/through 7/31
ProjectBudgetProjectPurchasedReplaceReserveBudgetTransfersSpent2017Budget2018BudgetBudgetBudgetBudget
DepartmentAccount CodeNumberEquipmentYearYearBalance201720172017Balance2018Balance2019202020212022
1,275.70 1,150.00 2,425.70 1,150.00 3,575.70 1,150.00 1,150.00 1,150.00 1,150.00
PD-140120152025
Police - General490-42120-580Tasers 1 - 10
90.00 850.00 940.00 630.00 1,570.00 640.00 640.00 750.00 750.00
PD-1410n/a2020
490-42120-580Surveillance System
1,925.00 700.00 1,120.00 2,987.30 757.70 850.00 1,607.70 850.00 850.00 850.00 850.00
PD-141220132023
490-42120-580AED Defibulators
4,766.03 750.00 5,516.03 750.00 6,266.03 750.00 750.00 700.00 700.00
PD-140220092018-2019
490-42120-580Hand Guns & Leather
8,056.73 3,450.00 1,120.00 2,987.30 9,639.43 3,380.00 13,019.43 3,390.00 3,390.00 3,450.00 3,450.00
14,041.92 2,500.00 16,541.92 - 16,541.92 1,500.00 2,000.00 2,500.00 3,000.00
PD-140320082018-2019
Police-Communications490-42151-580Mobile Radios
3,825.00 3,100.00 6,925.00 3,100.00 10,025.00 3,100.00 3,100.00 3,100.00 3,100.00
PD-140420152025
490-42151-580Portable Radios
900.00 350.00 1,250.00 350.00 1,600.00 350.00 350.00 350.00 350.00
PD-140520132021
490-42151-580Radar 701
202.50 350.00 552.50 350.00 902.50 350.00 350.00 350.00 350.00
PD-140520152023
490-42151-580Radar 702
3.86 350.00 353.86 350.00 703.86 350.00 350.00 350.00 350.00
PD-140520162024
490-42151-580Radar 703
420.00 350.00 770.00 375.00 1,145.00 375.00 375.00 375.00 380.00
PD-140520142022
490-42151-580Radar 704
- 350.00 350.00 350.00 700.00 350.00 350.00 350.00 350.00
PD-140520162024
490-42151-580Radar 705
19,393.28 7,350.00 - - 26,743.28 4,875.00 31,618.28 6,375.00 6,875.00 7,375.00 7,880.00
1,610.00 475.00 2,085.00 425.00 2,510.00 425.00 425.00 425.00 425.00
PD-140620162024
Police - Automotive490-42152-580Squad Video 701
470.00 625.00 1,095.00 650.00 1,745.00 650.00 650.00 650.00 650.00
PD-140620152023
490-42152-580Squad Video 702
2,675.42 325.00 3,000.42 300.00 3,300.42 300.00 300.00 300.00 300.00
PD-140620162024
490-42152-580Squad Video 703
2,610.00 300.00 2,910.00 420.00 3,330.00 420.00 420.00 420.00 410.00
PD-140620142022
490-42152-580Squad Video 704
300.00 625.00 925.00 600.00 1,525.00 600.00 600.00 600.00 600.00
PD-140620162024
490-42152-580Squad Video 705
1,695.00 5,000.00 404.75 6,290.25 1,330.00 7,620.25 1,330.00 1,330.00 1,315.00 1,000.00
PD-140720132021
490-42152-580Safety Equip 701
3,160.00 1,280.00 4,440.00 1,920.00 6,360.00 1,920.00 1,000.00 1,000.00 1,000.00
PD-140720102019
490-42152-580Safety Equip 702
- 800.00 800.00 2,000.00 2,800.00 2,500.00 2,500.00 1,000.00 1,000.00
PD-140720112020
490-42152-580Safety Equip 703
1,071.17 800.00 1,871.17 2,000.00 3,871.17 1,750.00 1,750.00 1,750.00 1,750.00
PD-140720142022
490-42152-580Safety Equip 704
137.09 1,000.00 1,137.09 1,250.00 2,387.09 1,250.00 1,250.00 1,600.00 1,600.00
PD-140720162024
490-42152-580Safety Equip 705
13,728.68 11,230.00 - 404.75 24,553.93 10,895.00 35,448.93 11,145.00 10,225.00 9,060.00 8,735.00
5,295.95 1,500.00 6,795.00 0.95 1,200.00 1,200.95 1,250.00 1,255.00 5,625.00 5,625.00
PD-140820162020
Police - Automotive490-42152-581Laptops, Squad
5,295.95 1,500.00 - 6,795.00 0.95 1,200.00 1,200.95 1,250.00 1,255.00 5,625.00 5,625.00
964.90 4,200.00 23,400.00 28,564.90 1,500.00 30,064.90 1,500.00 1,500.00 1,500.00 1,500.00
PD-141120162022
Police-Vehicles490-42152-550Police Squad 705
964.90 4,200.00 23,400.00 - 28,564.90 1,500.00 30,064.90 1,500.00 1,500.00 1,500.00 1,500.00
7,912.61 2,000.00 - 9,912.61 1,500.00 11,412.61 2,000.00 2,000.00 2,000.00 2,000.00
PD-14092011as needed
Emergency Services490-42500-580Siren
7,912.61 2,000.00 - - 9,912.61 1,500.00 11,412.61 2,000.00 2,000.00 2,000.00 2,000.00
55,352.15 29,730.00 24,520.00 10,187.05 99,415.10 23,350.00 122,765.10 25,660.00 25,245.00 29,010.00 29,190.00
TOTAL POLICE GENERAL CIP
2018,2020 Equipment Certificates
6,500.00 -
PD-140320082018
Police-Communicationsxxx-42151-580Mobile Radios
- 13,000.00
PD-140820162020
Police - Automotivexxx-42152-581Laptops, Squad
- 13,000.00
PD-1410n/a2020
Police - Generalxxx-42120-580Surveillance
6,500.00 26,000.00
5,164.03 - 5,164.03
Forfeiture Funds
- - - - -
55,352.15 29,730.00 24,520.00 10,187.05 99,415.10 29,850.00 25,660.00 51,245.00 29,010.00 29,190.00
TOTAL POLICE CIP BALANCE
POL-1
PD-1401
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018-2022
PROJECT TITLE: Tasers TOTAL COST: $11,500.00
2018 BUDGET: $1,150.00 PROJECT CATEGORY:Other Police Equipment
DESCRIPTION: X2 Taser
JUSTIFICATION: Account Code: E490-42120-580,new-42120-580
Currently the police department has 10 -X2 Tasers purchased in 2015. The Tasers are non-lethal means to
gain control and compliance of persons who want to fight or do harm to themselves. The Taser does not
take the place of firearms,but gives the officers another tool at their disposal. Replacement of Tasers will
be around 5 to 7 years,longer if possible. The Police Dept plans to continue to use Taser as a tool barring
anything unforseen. The cost per Taser is approximately$1,150 in 2017 including the holster. Beginning
with 2016,the budget per year is recommended to be $1,150 per year, aiming for a 10 year replacement cap.
With the reserve funds building each year, funds will be available to replace a Taser should one no longer
work before the 10 year replacement schedule.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Police Equipment:
Tasers 2,425.70 1,150.00 1,150.00 1,150.00 1,150.00 1,150.00 8,175.70
Trade in Value
PROJECT COSTS
PROJECT STARTING DATE: <2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2025, ongoing Construction
Equipment and Other 8,175.70
NEIGHBORHOOD: Total $8,175.70
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-2
PD-1402
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018-2022
PROJECT TITLE: Hand Guns and Leather TOTAL COST: $7,000.00
2018 BUDGET: $750.00 PROJECT CATEGORY:Other Police Equipment
DESCRIPTION: Hand Guns and Leather
JUSTIFICATION: Account Code: E490-42120-580,new-42120-580
Current weapons were replaced in 2009 through an even up trade with Smith and Wesson. In order to keep
up with current trends in police weapons and get a fair trade price,I would look at replacing in 2019. In
most cases the leather that goes with these weapons tend to show a lot of wear along with failure due to
snaps pulling out and holster brakes wearing out. The total cost includes 9 weapons,holsters,night sights,
tactical lights and magazine pouches. It may be possible to trade in the current guns to reduce the cost,but
an amount is not known currently.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Equipment:
Police 5,516.03 750.00 750.00 750.00 700.00 700.00 9,166.03
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2019, ongoing Construction
Equipment and Other 9,166.03
NEIGHBORHOOD: Total $9,166.03
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-3
PD-1403
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Mobile 800 Mhz Radios in Squads TOTAL COST: $27,300.00
2018 BUDGET: $10,800.00 PROJECT CATEGORY Communication Equipment
DESCRIPTION: Mobile Multi-Channel Two-Way Radios
JUSTIFICATION: Account Code: E490-42151-580
The two-way radios are our main source of communication with other agencies. The radios give us the ability
to communicate with law enforcement,fire,ambulance,rescue and other emergency agencies along with
public works. Next to the officers'weapon,this piece of equipment is very important to officers'safety.
Without good radios we place our officers in grave danger if they should need help. As in all technology, it is
important to update this equipment on a regular basis. We are currently set to replace our mobile radios every
8 to 10 years with the next replacement around 2018. The cost per radio, including installation,is $3,900.
Steams County covers the cost of programming these units for the police department. We currently have 5
squad mobile radios and 2 base radios.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Police Communication Equip:
Mobile Radios 16,541.92 0.00 1,500.00 2,000.00 2,500.00 3,000.00 25,541.92
Trade In Value 4,300.00
Equip Certificate-18 6,500.00
PROJECT COSTS
PROJECT STARTING DATE: <2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2018/2019, ongoing Construction
Equipment and Other 25,541.92
NEIGHBORHOOD: Total $25,541.92
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-4
PD-1404
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Motorola APX 6000Li Portable Radios TOTAL COST: $31,000.00
2018 BUDGET: $3,100.00 PROJECT CATEGORY:Communication Equipment
DESCRIPTION: 18 Radios carried by each Officer, including part time and reserves
JUSTIFICATION: 'Account Code: E490-42151-580
Our first 10 portables were covered by a grant that we received in 2006. These first 10 have been replaced in
2015 through the equipment certificate with 4 of them staying with the police department for reserves and the
other 6 went to the fire department. Portable radios have a 7-9 year life span for emergency responders.
Portable radios are worn by each officer for effective communication between each other and other emergency
agencies when scenarios take them away from their squad car. Portable radios are susceptible to harder use
and worse conditions over the mobile radios because of their use outdoors in all types of weather conditions
and temperatures. We now have what we need to cover all our part time and reserve officers.I want to
maintain the quality and safety of this equipment. The cost in 2016 was$3,100 per radio. Stearns County
covers the programming cost for the police radios. The total cost represents the cost of 10 radios. I would like
to see funding of$3,100 per year starting in 2017 to cover the cost of any replacements if needed, and
anticipated inflation to continue a 9 year rotation plan.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Police Comm.Equip:
Portable Radios 6,925.00 3,100.00 3,100.00 3,100.00 3,100.00 3,100.00 22,425.00
0.00
Trade in Value
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2025,ongoing Construction
Equipment and Other 22,425.00
NEIGHBORHOOD: Total $22,425.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-5
PD-1405
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Radar TOTAL COST: $2,650 each
2018 BUDGET: $1,775.00 PROJECT CATEGORY.Communication Equipment
DESCRIPTION: Moving and Stationary Traffic Speed Radar
JUSTIFICATION: Account Code: E490-42151-580
With addition of more roads and more traffic we are sure to deal with more motor vehicle accidents and
public safety issues. One of the ways to prevent this is to keep strict enforcement of speed laws. In order to
do this we need to have good radar units to assist the officers. Most radar units will last around 8-10 years.
Squad 701 was replaced in 2013, 704 in 2014,702 in 2015,703 and 705 in 2016 as the vehicles were
replaced. The radar in 704 was donated by the State for participating is the TZD campaign. The cost per unit
is $2,650.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Police-Communication Equip:
Radar Unit 701 2021 1,250.00 350.00 350.00 350.00 350.00 350.00 3,000.00
Radar Unit 702 2023 552.50 350.00 350.00 350.00 350.00 350.00 2,302.50
Radar Unit 703 2024 353.86 350.00 350.00 350.00 350.00 350.00 2,103.86
Radar Unit 704 2022 770.00 375.00 375.00 375.00 375.00 380.00 2,650.00
Radar Unit 705 2024 350.00 350.00 350.00 350.00 350.00 350.00 2,100.00
PROJECT COSTS
PROJECT STARTING DATE: <2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2021,2022, ongoing Construction
Equipment and Other 10,056.36
NEIGHBORHOOD: Total $10,056.36
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-6
PD-1406
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018-2022
PROJECT TITLE: Squad Cameras TOTAL COST: $5,000/camera
2018 BUDGET: $2,395.00 PROJECT CATEGORY:Motor Vehicle Equipment
DESCRIPTION: Watch Guard mobile cameras in patrol vehicles
JUSTIFICATION: Account Code: E490-42152-580
The mobile camera has become a very important piece of equipment. Accusations against officers for
misconduct both physical and verbal have been proven or disproven by reviewing the tapes from the patrol car.
Cases on DWI with the person doing field sobriety tests keep officers out of court and save the City attorney's
time and fees. Cameras have become an "industry standard"in court and law enforcement is expected to have
properly working video equipment for prosecution in criminal cases. The camera is like having a second officer
on scene. We currently have cameras in all 5 squads. I would look to replace these every 8 years with the next
purchase in 2022. A digital camera is estimated to cost approximately$5,000.The 2015 equipment certificate
assisted with getting all cameras onboard to Watch Guard.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Forfeiture Funds 0.00
Police Communication Equip:
Camera Unit 701 2024 2,085.00 425.00 425.00 425.00 425.00 425.00 4,210.00
Camera Unit 702 2023 1,095.00 650.00 650.00 650.00 650.00 650.00 4,345.00
Camera Unit 703 2024 3,000.42 300.00 300.00 300.00 300.00 300.00 4,500.42
Camera Unit 704 2022 2,910.00 420.00 420.00 420.00 420.00 410.00 5,000.00
Camera Unit 705 2024 925.00 600.00 600.00 600.00 600.00 600.00 3,925.00
PROJECT COSTS
PROJECT STARTING DATE: <2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2022,Ongoing Construction
Equipment and Other 18,055.42
NEIGHBORHOOD: Total $18,055.42
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-7
PD-1407
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Patrol Vehicle Safety Equipment TOTAL COST: $7,000/full replace;
$3,700/change over
2018 BUDGET: $10,100.00 PROJECT CATEGORY:Motor Vehicle Equipment
DESCRIPTION: Squad Safety Equipment
JUSTIFICATION: Account Code: E490-42152-580
In the past we have budgeted only for the light bar and siren box for the patrol cars. We have used resources such as
the forfeiture account to supplement the purchase of other equipment needed such as other lights and partitions. The
forfeiture funds can continue to be used if funds are available. Based on past standards with patrol vehicles changing
and equipment wearing out,we are looking to do a complete change out every 8 years(or two rotations of patrol
squads). Currently we are rotating out patrol vehicles every 4 years or around 90,000 miles. This rotation keeps us
from having to do costly maintenance or replacements to worn out equipment. The next vehicle change over is squad
704 in 2018,full replacement is squad 702 in 2019. Squad 704 is a 2014 Ford Explorer with safety equipment
installed that can be used in the same type vehicle. The only cost in 2018 will be moving the safety equipment from
the old squad to the new squad plus some retrofitting. The average cost for this type of equipment for a squad is
$7,000. Equipment change-overs from old to new squads is approximately$3,000, $500 for disassembly and$400
for graphics.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Police Motor Vehicle Equip:
Safety Equip.701 2021 6,290.25 1,330.00 1,330.00 1,330.00 1,315.00 1,000.00 12,595.25
Safety Equip. 702 2015 4,440.00 1,920.00 1,920.00 1,000.00 1,000.00 1,000.00 11,280.00
Safety Equip. 703 202( 800.00 2,000.00 2,500.00 2,500.00 1,000.00 1,000.00 9,800.00
Safety Equip. 704 202: 1,137.09 3,600.00 1,750.00 1,750.00 1,750.00 1,750.00 11,737.09
Safety Equip. 705 2024 1,137.09 1,250.00 1,250.00 1,250.00 1,600.00 1,600.00 8,087.09
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: each year,Ongoing Construction
Equipment and Other 45,412.34
NEIGHBORHOOD: Total $45,412.34
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-8
PD-1408
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Mobile Laptops TOTAL COST: $4,500/squad
2018 BUDGET: $1,200.00 PROJECT CATEGORY Communication Equipment
DESCRIPTION: Laptop computers for in patrol cars plus printers
JUSTIFICATION: Account Code: E490-42151-581
These computers are used to run our in car mobile programs. The laptops link us to the state and local
agencies. The current 4 mobile computers were purchased in 2016 and would be looking to update again in
2020 based on a 4-year rotation. The laptops are purchased through Stearns County with their purchase
venture agreement. The cost per unit is approximately$4,500. The old laptops may be sold with the
residuals going into this reserve acccount. Squad 705 added a 5th laptop in rotation in 2016 using forfeiture
funds. The capital item added funding for 5 mobile laptop replacements in 2020(including require printers).
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Police Communication Equip: 0.00
Mobile Laptops 0.95 1,200.00 1,250.00 1,255.00 5,625.00 5,625.00 14,955.95
Equip Certificate-20 13,000.00
Trade In Value 500.00 500.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2020, ongoing Construction
Equipment and Other 15,455.95
NEIGHBORHOOD: Total $15,455.95
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-9
PD-1409
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Emergency Management Siren TOTAL COST: $15,000.00
2018 BUDGET: $1,500.00 PROJECT CATEGORY:Other Emergency Equipment
DESCRIPTION: Emergency Management Siren
JUSTIFICATION: Account Code: E490-42500-580
Over the past years the City has been setting aside funds for a third emergency management siren. Since the
sirens are needed to due to expansion and growth,the Development Agreement has been changed to require
developers to pay for a proportionate share of a siren if one is needed. The funds that are set aside at this
time will help offset the carrying cost and allow sirens to be added as development occurs. This will
function in the same manner as a trunk charge. In late 2011,the City converted the 2 emergency sirens from
wideband to narrowband to be in compliance with federal regulations and Stearns County system. Council
opted to not install the voice activation option in 2011. Funds should be set aside to help offset future
upgrade costs.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Police Equipment: 0.00
Siren 9,912.61 1,500.00 2,000.00 2,000.00 2,000.00 2,000.00 19,412.61
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2004 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 19,412.61
NEIGHBORHOOD: Total $19,412.61
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-10
PD-1410
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Community Protection Cameras TOTAL COST: $15,000.00
2018 BUDGET: $630.00 PROJECT CATEGORY:Other Police Equipment
DESCRIPTION: Video Cameras for surveillance
JUSTIFICATION: Account Code: E490-42120-580
Over the past several years, community video cameras have been placed in cities and other areas as an aid to
public safety. As our community grows, so do the issues that arise with more people and more diversity.I am
looking to start funding for video cameras to assist the city with protecting itself and the citizens who enjoy
the community. The main uses for these cameras are to deter crime and protect citizens,protect property
from theft,damage and vandalism. The cameras would also be used to assist with identification of suspects
and resolve crime more quickly and efficiently.The cameras the city would purchase would be used in
public places only, such as the business district downtown and various parks.Cameras could be moved to
other places where problems arise and the use of video could help resolve those issues. At this time we have
no cameras. The police department is not looking to buy any right now,but possibly start in two to three
years and keep the process ongoing. After a few years of using cameras, staff would re-evaluate the
effectiveness of the video to determine further direction at that time.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Equip Certificates-20 13,000.00 13,000.00
Police Equip:
Cameras 940.00 630.00 640.00 640.00 750.00 750.00 4,350.00
PROJECT COSTS
PROJECT STARTING DATE: 2013 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2020,ongoing Construction
Equipment and Other 17,350.00
NEIGHBORHOOD: Total $17,350.00
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-11
PD-1411
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Police Squad TOTAL COST: $35,000.00
2018 BUDGET: $1,500.00 PROJECT CATEGORY: Motor Vehicle
DESCRIPTION: Squad 705 -Ford Explorer
JUSTIFICATION: Account Code: E490-42152-550
Currently the City owns Unit 705. The police department has this 2017 Ford Explorer that was purchased in
2016 to replace unit 705,a GMC Yukon.This vehicle is low marked and used for multiple purposes including
travel to training,school resource,community policing,traffic control,investigations,etc. Squad 705 was
purchased instead of leased because it will not have the miles put on it as a marked squad does but is still vital
to have. Squad 705 will be replaced in 2022 or 2025 with budget funding,equipment certificate funding and
trade in value.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Trade in Value 10,000.00 10,000.00
Police Equip:
Motor Vehicles 28,564.90 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00 36,064.90
PROJECT COSTS
PROJECT STARTING DATE: 2013 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2022 ongoing Construction
Equipment and Other 46,064.90
NEIGHBORHOOD: Total $46,064.90
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-12
PD-1412
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Defibulators TOTAL COST: $7,000.00
2018 BUDGET: $850.00 PROJECT CATEGORY: Other Equipment
DESCRIPTION: AED Defibulators
JUSTIFICATION: Account Code: E490-42120-580
The AED defibulators were upgraded in 2013 to the same model as used by Gold Cross. Gold Cross agreed to
replace the pads with pads they have in stock on the new models at no cost to the City. The City replaced 6
defibulators in 2013 at a total cost of$10,260 using the equipment certificate. The defibulators have a useful
life of 10 years. The next replacement is scheduled for 2023. The Fire Department will fund their 2
defibulators in their budget,this asset represents the replacement cost of 4 defibulators by the Police Dept.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Equip:
Police 757.70 850.00 850.00 850.00 850.00 850.00 5,007.70
PROJECT COSTS
PROJECT STARTING DATE: 2013 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2023, ongoing Construction
Equipment and Other 5,007.70
NEIGHBORHOOD: Total $5,007.70
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-13
2018 Capital Expenditures
General Fund Capital Equipment Plan - Public Works
DRAFT as of August 17,, 2017
12/31/2016as of 7/31
AvailableGrants/as of 7/312017
ProjectProjectReserveBudgetTransfersSpentRemainingBudget2018BudgetBudgetBudgetBudget
PurchasedReplace
DepartmentAccount CodeNumberEquipmentBalance201720172017Balance2018Balance2019202020212022
YearYear
Streets -101-43120-230PW-1425Loader Tire Replacement 2,888.62 1,500.00 4,388.62 2,000.00 6,388.62 2,000.00 2,000.00 2,000.00
2,000.00
2014/20142024
2,888.62 1,500.00 - - 4,388.62 2,000.00 6,388.62 2,000.00 2,000.00 2,000.00 2,000.00
Streets -101-43120-530PW-1401City Seal Coating/Crack Filling 1.37 30,000.00 260.30 29,741.07 15,000.00 44,741.07 25,000.00 35,000.00
45,000.00 58,000.00
annualannual
101-43120-530PW-1401MN Street Turnback 95,000.00 4,500.00 99,500.00 4,500.00 104,000.00 4,500.00 4,500.00 4,500.00 4,500.00
95,001.37 34,500.00 - 260.30 129,241.07 19,500.00 148,741.07 29,500.00 39,500.00 49,500.00 62,500.00
Streets -490-43120-580PW-1427John Deere Gator-used (1/2 pk/st) 1,375.00 750.00 - - 2,125.00 500.00 2,625.00
1,000.00 1,250.00 1,500.00 1,500.00
20132018
1,375.00 750.00 - - 2,125.00 500.00 2,625.00 1,000.00 1,250.00 1,500.00 1,500.00
2005/2006 2018/2020/
Streets -490-43120-550PW-1403Truck (1/4) 1,060.00 2,000.00 3,060.00 3,000.00 6,060.00 3,500.00 4,500.00 6,000.00 4,500.00
2008/20132021
1,060.00 2,000.00 - - 3,060.00 3,000.00 6,060.00 3,500.00 4,500.00 6,000.00 4,500.00
Streets -490-43120-582PW-1402Data Base Management 3,190.00 250.00 - - 3,440.00 250.00 3,690.00 250.00
250.00 250.00 250.00
on goingon going
3,190.00 250.00 - - 3,440.00 250.00 3,690.00 250.00 250.00
250.00 250.00
1989/1991 2018/2023
Snow Removal -490-43125-580PW-1406Plow Truck-used 2.68 1,300.00 1,302.68 2,000.00 3,302.68 4,500.00 5,500.00 6,500.00
7,500.00
1994/19982025/2028
490-43125-580PW-1409Skid Steer Loader (1/2) 10,750.00 4,000.00 14,750.00 2,500.00 17,250.00 5,000.00 7,000.00 7,000.00 7,000.00
1997/20062018/2023
490-43125-580PW-1425Front End Loader (1/2 st/ref,1/4 pk) 6,625.00 2,500.00 9,125.00 3,000.00 12,125.00 4,000.00 5,000.00 6,000.00
6,500.00
2002/20142023/2029
17,377.68 7,800.00 - - 25,177.68 7,500.00 32,677.68 13,500.00 17,500.00 19,500.00 21,000.00
Street Sweeping -490-43220-580PW-1407Street Sweeper 5,250.00 6,000.00 - - 11,250.00 2,750.00 14,000.00 3,000.00
3,000.00 4,000.00 5,000.00
19972020
5,250.00 6,000.00 - - 11,250.00 2,750.00 14,000.00 3,000.00 3,000.00 4,000.00 5,000.00
Maintenance -490-45201-520PW-1411PW Building Expansion - Cold Storage - - - - - 60,000.00
2,020.00 2,021.00 2,022.00
new2022
Maintenance -490-45201-580PW-1404Unexpected Breakdowns 41,516.86 5,000.00 46,516.86 3,500.00 50,016.86 5,000.00 5,000.00 5,000.00
5,000.00
on goingon going
490-45201-580PW-1413800 Mhz Radios 11,000.00 500.00 11,500.00 500.00 12,000.00 1,500.00 1,500.00 2,000.00 2,000.00
2008on going
490-45201-580PW-14151575 Lawn Tractor (1/3) 2,299.76 1,500.00 3,799.76 1,000.00 4,799.76 1,600.00 1,800.00 1,500.00
1,500.00
20102020
54,816.62 7,000.00 - - 61,816.62 5,000.00 66,816.62 8,100.00 8,300.00 8,500.00 8,500.00
PW-1
12/31/2016as of 7/31as of 7/312017
ProjectProjectAvail ReserveBudgetAdditionsSpentRemainingBudget2018BudgetBudgetBudgetBudget
PurchasedReplace
DepartmentAccount CodeNumberEquipmentBalance201720172017Balance2018Balance2019202020212022
YearYear
Parks -490-45202-530PW-1418Millstream Pond Dredging 5,060.00 1,600.00 - - 6,660.00 1,400.00 8,060.00 1,400.00
1,400.00 1,400.00 1,400.00
20112021
490-45202-530PW-1429Trail/Parking Lot Maintenance Plan 15,310.00 2,000.00 - - 17,310.00 2,000.00 19,310.00 2,000.00
2,000.00 2,000.00 2,000.00
20142020
20,370.00 3,600.00 - - 23,970.00 3,400.00 27,370.00 3,400.00 3,400.00 3,400.00 3,400.00
2005/2006 2018/2020/
Parks -490-45202-550PW-1403Truck (1/4) 1,310.00 2,000.00 - 3,310.00 3,000.00 6,310.00 3,500.00 4,500.00 6,000.00
4,500.00
2008/20132021
1,310.00 2,000.00 - - 3,310.00 3,000.00 6,310.00 3,500.00 4,500.00 6,000.00 4,500.00
Parks -490-45202-580PW-1414Future Improvements 23,811.49 5,000.00 - - 28,811.49 7,500.00 36,311.49 10,000.00 10,000.00
12,000.00 12,000.00
on goingon going
490-45202-580PW-1427John Deere Gator-used (1/2 pk/st) 1,375.00 750.00 - - 2,125.00 500.00 2,625.00 1,000.00
1,250.00 1,500.00 1,500.00
20132018
490-45202-580PW-1409Skid Steer Loader (1/2) 8,750.00 4,000.00 - - 12,750.00 2,500.00 15,250.00 5,000.00 7,000.00
7,000.00 7,000.00
1997/20062018/2023
490-45202-580PW-1425Front End Loader (1/2 st/ref,1/4 pk) 3,000.00 1,000.00 - - 4,000.00 1,500.00 5,500.00 2,000.00
2,500.00 3,000.00 3,500.00
2002/20142023/2029
490-45202-580PW-1412Rough Cut Mower 7,540.00 1,450.00 - - 8,990.00 1,200.00 10,190.00 1,200.00 1,200.00
1,200.00 1,200.00
20102022
490-45202-580PW-1428Wing Deck Mower 5,500.00 2,000.00 - - 7,500.00 170.00 7,670.00 2,500.00 2,500.00
2,500.00 2,500.00
20082018
490-45202-580PW-1416Z-Trak Mower 4,948.74 900.00 - - 5,848.74 900.00 6,748.74 900.00 900.00
900.00 900.00
20122019
490-45202-580PW-14151575 Lawn Tractor (2/3) 7,077.64 3,500.00 10,577.64 3,000.00 13,577.64 3,750.00 4,475.00 3,500.00 3,500.00
20102020
62,002.87 18,600.00 - - 80,602.87 17,270.00 97,872.87 26,350.00 29,825.00 31,600.00 32,100.00
264,642.16 84,000.00 - 260.30 348,381.86 64,170.00 412,551.86 154,100.00 116,045.00 134,271.00 147,272.00
ProjectProjectBudget2018BudgetBudgetBudgetBudget
DepartmentAccount CodeNumberEquipment2018Balance2019202020212022
2018/2020/2023 Equipment Certificates
Parks -new-45202-580PW-1425Front End Loader (1/2 st/ref,1/4 pk) 2023 - -
20022023
Parks -new-45202-580PW-1428Wing Deck Mower 4,500.00 -
20082018
Streets -new-43120-580PW-1427John Deere Gator-used (1/2 pk/st) 3,650.00 -
20132018
Street Sweeping -new-43220-580PW-1407Street Sweeper - 75,000.00
19972020
Snow Removal -new-43125-580PW-1406Used Plow Truck 50,700.00 -
19892018
Snow Removal -new-43125-580PW-1406Used Plow Truck 2023 - -
19912023
Parks -new-45202-550PW-1403Truck (parks/streets) 21,380.00 30,000.00
2005/20062018/2020
Snow Removal -new-43125-580PW-1409Skid Steer Loader 27,700.00 -
19972018
Snow Removal -new-43125-580PW-1409Skid Steer Loader 2023 - -
20062023
Projects Funded by Debt Service/Fund Balance Reserves/MSA Aid/Donations 107,930.00 105,000.00
Streets - 101-43120-300PW-1401Street Maintenance Plan 10,000.00 - - - 10,000.00 - 10,000.00
20172023
490-43120-530ENG-1543Community Sign 5,000.00 - - - 5,000.00 - 5,000.00
20122019
101-43120-530PW-1401City Seal Coating/Crack Filling - 12,000.00 4,500.00 4,500.00 10,000.00 14,500.00 10,000.00 10,000.00 10,000.00
10,000.00
annualannual
101-43120-530PW-1401City Seal Coating/Crack Filling - 48,175.00 24,980.50 24,980.50 50,000.00 74,980.50 50,000.00 50,000.00 50,000.00
50,000.00
annualannual
Other Debt 15,000.00 60,175.00 29,480.50 - 44,480.50 60,000.00 517,032.36 214,100.00 176,045.00 194,271.00 207,272.00
Maintenance -new-45201-520PW-1411PW Building Expansion - Cold Storage 425,000.00
new2022
Total Public Works CIP 232,100.00
PW-1
PW-1401
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Seal Coating/Crack Filling Streets TOTAL COST: varies each year
2018 BUDGET: $65,000.00 PROJECT CATEGORY: Improvements other than Buildings
DESCRIPTION: Street Maintenance Program(Seal Coating and Crack Filling)
JUSTIFICATION: Account Code: E101-43120-530/390-43120-530/new-43120-530
The street maintenance program began in 2004. Staff suggests budgeting more funds for street maintenance in 2015
and beyond. With the increased oil costs,the costs per year will increase to maintain coverage on the crack fill/ceal
coat/patching maintenance plan. The crack fill costs were$45,500 for 2014;$67,550 for seal coating in 2015;and
$79,538 for seal coating in 2016. The seal coating will be making progress to get back on track with the
recommended budget of at least$67,550(less reserves). Staff would recommend budgeting more than the minimum
required,but constrained by further spikes in the budget.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Fund:
Streets 29,741.07 15,000.00 25,000.00 35,000.00 45,000.00 58,000.00 207,741.07
MSAS Maint.Ai 24,980.50 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 274,980.50
MN St Turnback 99,500.00 4,500.00 4,500.00 4,500.00 4,500.00 4,500.00 122,000.00
Hauler Permits 4,500.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 54,500.00
PROJECT COSTS
PROJECT STARTING DATE: 2004 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing annually Construction
Equipment and Other 207,741.07
NEIGHBORHOOD: Total $207,741.07
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-3
PW-1427
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: John Deere Gator TOTAL COST: $12,900.00
2018 BUDGET: $8,650.00 PROJECT CATEGOR'Minor equipment
DESCRIPTION: Water hanging flowers,Miscellaneous tasks
JUSTIFICATION: Account Code: 490-43120-580/490-45202-580
Staff purchased a used 2006 John Deere Gator plus a trailer for watering the flower pots on City light poles and for other
miscellaneous tasks. This equipment makes it safe and efficient for watering. The gator is used for many other projects
during the summer months such as painting,garbage pick up,rock hauling,etc. The useful life is estimated to be 10 years
on a new piece of equipment. The City estimates five years use for the used gator. The gator can be traded in when
replaced in approximately 2018 with a newer version. The current gator is underpowered for the load it hauls on a daily
basis in the summer months. It will need tires and brakes replacements soon.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Equip Certificate-2018 3,650.00 3,650.00
Trade In Value 4,000.00 4,000.00
General Equip:
Streets 2,125.00 500.00 1,000.00 1,250.00 1,500.00 1,500.00 7,875.00
Parks 2,125.00 500.00 1,000.00 1,250.00 1,500.00 1,500.00 7,875.00
PROJECT COSTS
PROJECT STARTING DATE: 2013 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE 2018,ongoing Construction
Equipment and Other 23,400.00
NEIGHBORHOOD Total $23,400.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-1 6
PW-1403
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Public Works Vehicle-General Maintenance TOTAL COST: $46,000.00
2018 BUDGET: $12,000.00 PROJECT CATEGORY:Equipment
DESCRIPTION: 3/4 and 1 ton Truck
JUSTIFICATION: Account Code: E490-43120/45202-550/601-49440-550/602-
49480-550
The Public Works truck fleet includes seven trucks, four of which were purchased in 2005/2006. The
replacement budget includes a tow package and Whelen strobe lights for a new vehicle purchased through the
State Venture contract. Staff estimates one truck will need replacement in 2018,truck#26 . Another truck is
anticipated to be replaced in 2020 and one in 2021. The trucks have a useful life of 5-7 years;however,PW
staff has maintained the vehicles to extend the life of the trucks. The trucks are aging and should be replaced
as needed. The future replacements are tiered to reduce a one-year impact of a total fleet replacement. The
trade-in values will help offset the vehicle costs. Turck#26 has been in for the following repairs: fuel tank
gauge(twice and failed again); front end ball joints and tire rods;catalytic converter(new exhaust system);
three alternators;body is rusting;tires are shot;electrical issues. Truck#26 has reached its useful life.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Equip Certificate-2018/2020 21,380.00 30,000.00 r 51,380.00
Trade In Value 1,500.00 3,000.00 3,000.00 7,500.00
General Fund Equipment:
Streets 3,060.00 3,000.00 3,500.00 4,500.00 6,000.00 4,500.00 24,560.00
Parks 3,310.00 3,000.00 3,500.00 4,500.00 6,000.00 4,500.00 24,810.00
Water 4,750.00 3,000.00 3,500.00 4,500.00 6,000.00 4,500.00 26,250.00
Sewer 0.00 3,000.00 3,500.00 4,500.00 6,000.00 4,500.00 21,500.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2018,2020,2021
ongoing Construction
Equipment and Other 156,000.00
NEIGHBORHOOD: Total $156,000.00
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-4
PW-1402
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Data Base Software TOTAL COST: $10,000.00
2018 BUDGET: $250.00 PROJECT CATEGORY Computer Software
DESCRIPTION: Banyon Property Management
JUSTIFICATION: (Account Codes: E 490-43120-582
The growth of St.Joseph has made it difficult to keep track of the parcels and property specific matters. The
software company used by the City of Fund Accounting and Utility Billing offers a module for property
management. This software allows the tracking of zoning,legal description,permits,violations,land use
considerations to name a few. The program also manages special assessments,licenses and permits. This is
software that can be shared by all departments of the City and used daily.The software upgrade was a prior
recommendation of the Auditor.
The City purchased the software in 2007. The additional budget items are to maintain the data base as the
City continues to grow. The upgrades are also necessary to be able to view the data base with other software
programs at the same time. A large widescreen monitor will needed to view the data(the number of monitors
will be determined by job classification). Funds are also budgeted within other departments to help update
the system. Included in this budget is updating Smart Connect with a map layer for signs.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Public Works: 0.00
Streets 3,440.00 250.00 250.001 250.00 250.00 250.00 4,690.00
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 4,690.00
NEIGHBORHOOD: Total $4,690.00
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-5
PW-1406
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Used Plow Truck TOTAL COST: $56,500.00
2018 BUDGET: $52,700.00 PROJECT CATEGORY Heavy Machinery
DESCRIPTION: Used plow truck
JUSTIFICATION: Account Code: E490-43125-580
Staff will look for a used or possbily a demo plow truck in 2018 to replace the 1989 plow truck#90.Truck
#90 was purchased used from the City of Apple Valley. In 2018,staff will analyze the condition of the plow
trucks to determine which one is in most need of replacement. The useful life of a plow truck is 13-15 years.
Staff has maintained the trucks to extend the lives. The old plow trucks will be sold or traded for the
replacement. The total cost reflects the sell or trade in value. The total cost is the estimate for a newer
version of a used plow truck. The City owns three other plow trucks,#91 (1991 model),#94(1994 model),
and#98(1998 model). #98 was the last plow truck purchased in 2015.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Equipment Cert.2018/2023
Snow Removal 50,700.00 50,700.00
Trade In Value 2,500.00 2,500.00
General:
Snow Removal 1,302.68 2,000.00 4,500.00 5,500.00 6,500.00 7,500.00 27,302.68
PROJECT COSTS
PROJECT STARTING DATE: 2004 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2018,2023,ongoing Construction
Equipment and Other 80,502.68
NEIGHBORHOOD: Total $80,502.68
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-6
PW-1409
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Skid Steer Loader TOTAL COST: $37,700.00
2018 BUDGET: $32,700.00 PROJECT CATEGORY: Heavy Machinery
DESCRIPTION: These units run the snow blower in small areas-also used for street/park maintenance
JUSTIFICATION: Account Code: E490-43125/45202-580,Enew-43125-580
The skid loaders are used for parks and streets throughout the year. The City currently has two skid loaders.
Staff is recommending replacement the older unit(1997 JD#21)in 2018.The total cost is an estimate for the
skid loader including trading in the old skid loader.The total cost reflects a$15,048 savings using the State
contract. The current attachments the City will keep in place.The useful life of a skid loader is approximately
10-15 years.The second skid loader is a 2006 New Holland and is anticipated to be replaced in 2023 at an
estimated cost of$90,000. The current skid loader has no high flow hydraulics and travels very slow. Also,the
tires need to be replaced. This piece of equipment will be used at the Government Center and Community
Center for snow removal.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Equipment Certificate-2018/2023
Snow removal 27,700.00 27,700.00
Trade-in value 10,000.00 10,000.00
General Levy:
Snow removal(1/2) 14,750.00 2,500.00 5,000.00 7,000.00 7,000.00 7,000.00 43,250.00
Parks(1/2) 12,750.00 2,500.00 5,000.00 7,000.00 7,000.00 7,000.00 41,250.00
PROJECT COSTS
PROJECT STARTING DATE: 2008 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2018,2023 ongoing Construction
Equipment and Other 60,000.00
NEIGHBORHOOD: Total $60,000.00
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-7
PW-1425
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2017 - 2021
PROJECT TITLE: John Deere Front End Loader TOTAL COST: $190,000.00
2017 BUDGET: $5,500.00 PROJECT CATEGORY:Minor equipment
DESCRIPTION: JD Front End Loader
JUSTIFICATION: Account Code: E490-45202/43120/43125-580/E603-43230-580
Staff recommends budgeting for the future replacement of the 2002 John Deere Loader. With the increased miles
of streets maintained by the City this equipment will be important to keep in the fleet to maintain continued level of
service and minimize overtime for plowing. The front end loader is very efficient for snow removal. It is also used
for other routine maintenance activities in streets and parks. The 2002 loader would be traded in to offset the cost
of a new machine. The City extended the life of the 2002 loader with the purchase of the 2013 loader. As a result,
staff recommends replacement possibly in 2023. The condition of the loader will be evaluated earlier to see if it
can be used longer. The useful life is typically 10-15 years. In addition to the loader cost, a tire replacement fund
was established in 2013. The loader tires cost roughly$13,000 after trading in the old tires. The tires should be
replaced every 10-12 years. The 2002 loader received new tires in 2014.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General•Fund:
Parks(1/4) 4,000.00 1,500.00 2,000.00 2,500.00 3,000.00 3,500.00 16,500.00
Snow Removal(1/2) 9,125.00 3,000.00 4,000.00 5,000.00 6,000.00 6,500.00 33,625.00
Trade in value 0.00
Equipment Certificate-2023:
Snow Removal 0.00
Tire Replacement 4,388.62 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 14,388.62
Refuse Fund(1/4) 0.00 1,000.00 2,000.00 2,500.00 3,000.00 3,500.00 12,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2011 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2023,ongoing Construction
Equipment and Other 76,513.62
NEIGHBORHOOD: Total $76,513.62
Presented to the City Council on Approved Denied_ Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-8
PW-1407
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Street Sweeper TOTAL COST: $185,000.00
2018 BUDGET: $13,750.00 PROJECT CATEGORY: Heavy Machinery
DESCRIPTION: Street Sweeper
JUSTIFICATION: Account Code: Enew-43220-580,651-49900-580,490-43220-
580
This piece of equipment has a lot of moving parts that wear in a very dirty/gritty environment. The equipment will
need to be evaluated on a yearly basis. The life expectancy is 7-10 years due to the wear and tear. The 1997 Elgin
street sweeper is at its useful life and maintenance costs are increasing. The 1997 Elgin sweeper was overhauled in
the late fall of 2015,extending its life. Staff recommends purchasing a new street sweeper in 2020.Funds should
continue to be set aside for future replacements to minimize future debt costs. If the City prefers the purchase of a
demo sweeper,a commitment may be required very early in the new year to hold a machine due to the competitive
demand for these units. Based on what is available for demo sweepers,the cost is the same as a new sweeper. The
cost of a new sweeper escalated the last couple years,increasing 12%in cost plus a significant increase for the
newly required tier 4 emissions equipment. If the sweeper breaks down beyond repair,ASTECH has agreed to
contract with the City to street sweep with an annual estimated cost of$49,280(spring and fall sweep)when their
schedule allows.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Equipment Cert. 2020
Street Sweeping 75,000.00 75,000.00
Trade In Value 15,000.00 15,000.00
General:
Street Sweeping 11,250.00 2,750.00 3,000.00 3,000.00 4,000.00 5,000.00 29,000.00
Storm Water Utility 13,550.00 11,000.00 11,000.00 11,000.00 12,000.00 13,000.00 71,550.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2020,ongoing Construction
Equipment and Other 128,000.00
NEIGHBORHOOD: Total $128,000.00
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-9
PW-1411
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: PW Building Expansion TOTAL COST: $765,000.00
2018 BUDGET: $0.00 PROJECT CATEGORY: Buildings
DESCRIPTION: Cold storage east of new shop
JUSTIFICATION: Account Code: E490-45201-520,new debt fund
The cold storage at the Old Maintenance shop has reached its useful life and has had some substantial repairs. Tin
2018 staff has budgeted to repair the roof on the old shop at a cost of$6,000 appx. The garage doors were replaced
in 2017 due to safety concerns.With the construction of the government center,additional storage is available for
PW in the old police garage. This storage allows storage for off-season equip and for the watering of the flower
baskets downtown. Having this storage relieved the need for additional cold storage as originally budgeted for 2018.
The new PW facility property has room to add storage next to the shop in the future. The City should consider the
feasibility of its own wash bay for all city vehicles,an area for welding and cutting(hot area),and vehicle/truck lift
for repairs and maintenance to comply with OSHA requirements. The break room for PW staff is currently full and
should also be taken into consideration. With the construction of a new building,some remodeling may be
necessary at the current shop to handle growth of the department. The future addition will help further consolidate
equip for the Maint.Dept. Construction management is expected to be kept local. The storage addition is now
scheduled for 2022. With the delay of construction of the new facility,R&M on the current cold storage facility will
be required.
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Fund Equipment:
Maintenance Shop 0.00 0.00 60,000.00 60,000.00 60,000.00 60,000.00 240,000.00
Water 0.00 20,000.00 20,000.00 10,000.00 0.00 0.00 50,000.00
Issue Debt-2022 425,000.00 425,000.00
Sewer 35,802.42 0.00 0.00 10,000.00 20,000.00 20,000.00 85,802.42
Priority Score 27.75 PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries $30,000.00
Land Acquisition 0.00
PROJECT COMPLETION DATE: 2022 Construction 635,000.00
Equipment and Other 100,000.00
NEIGHBORHOOD: industrial park Total $765,000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-10
PW-1404
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Contingency Funds TOTAL COST: vanes-depends on
needs
2018 BUDGET: $3,500.00 PROJECT CATEGORY Equipment
DESCRIPTION: Unexpected Equipment Breakdowns
JUSTIFICATION: Account Code: 490-45201-580
Staff recommends budgeting for unexpected break downs of equipment and buildings for repairs or
replacement. This is a contingency fund to be used by Public Works under the General Fund. No
new funds were budgeted for 2009 through 2013. Staff recommended to start funding again in 2014
to bring the balance to a minimum of$50,000. Emergency replacements of PW equipment can be
very costly.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Fund Equipment: 0.00
Maintenance 46,516.86 3,500.00 5,000.00 5,000.00 5,000.00 5,000.00 70,016.86
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2005 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 70,016.86
NEIGHBORHOOD: Total $70,016.86
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-11
PW-1413
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Radio System TOTAL COST: $3,100/radio
2018 BUDGET: $500.00 PROJECT CATEGORY Communication Equipment
DESCRIPTION: 800 MHz XLT 1500 Radios
JUSTIFICATION: Account Code: E490-45201-580
PW added 10 radio units in 2008 using reserve budgeted funds and the 2008 equipment certificate. PW will
need to add communications to the department to maintain communications with seasonal employees,future
staff,and emergency vehicles.Repairs and replacements will be needed as required. The estimated life of the
radios is 8-10 years,putting the replacement year approximately 2017/2018. The estimated cost per unit of
$3,100 with programming. Radios will be replaced as needed;not as a group. The radios may have a trade in
value.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Fund Equipment:
Maintenance 11,500.00 500.00 1,500.00 1,500.00 2,000.00 2,000.00 19,000.00
0.00
Trade in Value 0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 19,000.00
NEIGHBORHOOD: Total $19,000.00
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-12
PW-1418
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Millstream Pond TOTAL COST: $12,000.00
2018 BUDGET: $1,400.00 PROJECT CATEGORY: Minor equipment
DESCRIPTION: Dredge Millstream Pond-fishing area
JUSTIFICATION: !Account Code: E490-45202-530
The Millstream Park pond has been a fishing attraction since the park was developed. The fishing area was dredged
in 2011 to remove all the sediments that have accumulated through the years. The dredging is required to be
completed in the winter months according to the MN DNR. The pond dredging should be completed every 8-10
years. The next time the pond dredging should be completed is about 2021.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Fund:
Parks Levy 6,660.00 1,400.00 1,400.00 1,400.00 1,400.00 1,400.00 13,660.00
PROJECT COSTS
PROJECT STARTING DATE: 2011 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE 2021,ongoing Construction
Equipment and Other 13,660.00
NEIGHBORHOOD: Total $13,660.00
Presented to the City Council on Approved Denied_ Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-13
PW-1429
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Trail and Parking Lot Maintenance TOTAL COST: will vary by project
2018 BUDGET: $2,000.00 PROJECT CATEGORY: Minor equipment
DESCRIPTION: Trail and Parking Lot Maintenance for City Properties(excluding Fire Hall)
JUSTIFICATION: Account Code: E490-45202-530
The City Council has requested a trail and parking lot maintenance plan for the City. Currently the City has 25,473 feet
of bituminous trail,and 18 parking pads and lots that require maintenance. The fire hall parking lot is budgeted under
the Fire Department fund. SEH will assist the City to create a maintenance plan at a cost of$5,000. The plan will assist
staff with future budgeting requirements. The reserved balance is$10,000 for the street maintenance plan update. Trail
footage will be added with the Wobegon Trail extension to St. Cloud(Stearns County maintains),and phase II/III CR2
trail extension is completed to the west.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
Streets 17,310.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 27,310.00
PROJECT COSTS
PROJECT STARTING DATE: 2014 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2020,ongoing Construction
Equipment and Other 27,310.00
NEIGHBORHOOD: Total $27,310.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-14
PW-1414
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Future Park Improvements TOTAL COST: varies
2018 BUDGET: $7,500.00 PROJECT CATEGORY Parks
DESCRIPTION: Park Improvements
JUSTIFICATION: Account Code: E490-45202-530
The funds for this capital item will be used for in-house park improvements and repairs. In 2013, $6,000 was
used in Millstream Park to stop erosion of the warning track in the softball fields. This item is for
improvements/replacements/repairs not included in other capital costs (including the Park Board budget).
In 2017, the Centennial fencing was extended at a cost of$8,100.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Levy:
Parks 28,811.49 7,500.00 10,000.00 10,000.00 12,000.00 12,000.00 80,311.49
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 80,311.49
NEIGHBORHOOD: Total $80,311.49
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-15
PW-1412
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Rough Cut Mower TOTAL COST: $10,640.00
2018 BUDGET: $1,200.00 'PROJECT CATEGORY:Equipment
DESCRIPTION: Rough Cut Mower
JUSTIFICATION: Account Codes: E490-45202-580
The existing rough cut mower would be traded in and replaced with a new model.A rough cut mower was
purchased in 2010 using proceeds from the 2010 equipment certificates. The useful life is 5-7 years.
Replacement of the mower expected in 2022. The trade in value is estimated to be$2,500.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
trade-in 2,500.00 2,500.00
General Levy:
Parks 8,990.00 1,200.00 1,200.00 1,200.00 1,200.00 1,200.00 14,990.00
PROJECT COSTS
PROJECT STARTING DATE: 2011 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2022,ongoing Construction
Equipment and Other 17,490.00
NEIGHBORHOOD: Total $17,490.00
Presented to the City Council on Approved_ Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-17
PW-1428
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Wing Deck Mower TOTAL COST: $17,170.00
2018 BUDGET: $170.00 PROJECT CATEGORY: Minor equipment
DESCRIPTION: 14'wing deck mower
JUSTIFICATION: Account Code: E490-45202-530
The 14'wing deck mower mows large areas of grass in the City. This equipment assists staff in keeping up with
the maintenance of the parks. The cost reflects the price of a replaced mower. A trade in value may be available
for this equipment. The useful life is estimated to be 7 years. The current wing deck mower was purchased in
2008. The mower was repaired in 2015 and is expected to be replaced in 2018. The wing deck was passed up in
the 2015 equipment certificate. The wing deck PTO shaft has been replaced and now needs replacement again.
The main gear case has started leaking and is in need of repair. This mower has outlived its useful life.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Fund:
Parks 7,500.00 170.00 2,500.00 2,500.00 2,500.00 2,500.00 17,670.00
Equip Cert 2018
Parks 4,500.00 4,500.00
Trade in 5,000.00 5,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2013 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2018,ongoing Construction
Equipment and Other 27,170.00
NEIGHBORHOOD Total $27,170.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-1 8
PW-1416
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: John Deere 997 Z Trak Mower TOTAL COST: $8,000.00
2018 BUDGET: $900.00 PROJECT CATEGORII Minor equipment
DESCRIPTION: JD 997 Z Trak
JUSTIFICATION: 'Account Code: E490-45202-580
The 2012 JD 997 Z Trak mower is a zero turn mower used in parks, fire hall,water plant areas. The mower is
heavily used. The Z Trak will be traded in for a new model when it has reached its useful life. The useful life
is 7 years. The total cost estimate includes trading in the 2012 model.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Fund:
Parks 5,848.74 900.00 900.00 900.00 900.00 900.00 10,348.74
trade in value 500.00 500.00
PROJECT COSTS
PROJECT STARTING DATE: 2011 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE 2019,ongoing Construction
Equipment and Other 10,348.74
NEIGHBORHOOD: Total $10,348.74
Presented to the City Council on Approved Denied_ Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-19
PW-1415
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: 1575 Lawn Tractor&Broom,Mower,Cab TOTAL COST: $48,000.00
2018 BUDGET: $4,000.00 PROJECT CATEGORY:Equipment
DESCRIPTION: Front mount unit,grass cutting-broom sidewalks-rinks
JUSTIFICATION: Account Codes: E490-45201-580,E490-45202-580
The 2015 John Deere 1575 is a heavily used piece of equipment in the parks, streets and snow removal.This
equipment should be traded in and replaced with new when it has reached its useful life.The useful life is 5
years. The tractor would be purchased with a broom and snow blower attachment. The 2015 model would
be traded in for a 2020 JD 1575.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
trade-in value 18,000.00 18,000.00
General Levy-
Parks(2/3) 10,577.64 3,000.00 3,750.00 4,475.00 3,500.00 3,500.00 28,802.64
Maintenance(1/3) 3,799.76 1,000.00 1,600.00 1,800.00 1,500.00 1,500.00 11,199.76
PROJECT COSTS
PROJECT STARTING DATE: 2010 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2020,ongoing Construction
Equipment and Other 58,002.40
NEIGHBORHOOD: Total $58,002.40
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-20
PW-1601
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2018 - 2022
PROJECT TITLE: Street Maintenance Plan TOTAL COST: $10,000.00
2018 BUDGET: $1,000.00 PROJECT CATEGORY: Planning
DESCRIPTION: Street Maintenance Plan
JUSTIFICATION: Account Code: E101-43120-300
$10,000 was levied between 2014 and 2015 to update the street maintenance plan. The plan includes seal coating,
crack filling,overlays and reconstruction schedules. The current plan expired in 2014. The street maintenance plans
should be updated every 5-7 years.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2018 2019 2020 2021 2022 Total
General Levy
Streets 10,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 15,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2013 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE 2023 Construction
Equipment and Other 15,000.00
NEIGHBORHOOD: Total $15,000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date