The URL can be used to link to this page

Home My WebLink About[06] 2018 Budget Council Agenda Item 6 MEETING DATE: September 18, 2017 AGENDA ITEM: Enterprise Budget and Equipment Plan SUBMITTED BY: Finance /Administration/Public Works BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: City Council passed preliminary general fund budget and capital equipment plan on August 21, 2017. BACKGROUND INFORMATION: The enterprise funds include services for water, sewer, refuse/compost, storm water and street light utilities. The funds operate similar to a commercial business where fees charged for the service typically cover all expenses of the funds, including depreciation. Fees collected for the refuse/compost and street light utility funds cover the expenses incurred for the funds. The water, sewer and storm water fees charged do not fully cover depreciation. Expenses for long-term debts and capital projects are partially covered by the funds’ reserve accounts and connection fees reported in separate funds (as required by Minnesota law). A couple comments: 1. A 1,000 gallon diesel fuel holding tank was added to the CEP for install at the PW building in 2020 with the current 500 gallon fuel tank moving to the Main Lift Station for efficiency and reduced trip charges to fill the tanks. Also, economies of scale for fuel pricing. 2. The generator for the Baker Street Lift Station was in the Engineer CIP for 2017. Staff plans on purchasing in 2018 with funds already available in the sewer budget. 3. Sewer main televising and root intrusion cleanup of the old clay pipes are on a schedule for these services. Each year the City will incur costs to maintain the clay pipes. 4. Staff met with the area cities and the City of St. Cloud to review current and upcoming projects under SCAWAC. For 2018, the NR2 biosolids project will be under construction. A low interest PFA note will be issued for the project. Good news is a $6M grant was received for the project and will be allocated to all cities. 5. The refuse contract with Republic Services ends in 2017. Staff is negotiating an extension. 6. Union contracts end in 2017. Negotiations will begin fall 2017. Staff wages/benefits were estimated for 2018. 7. Water and Sewer rates are anticipated to increase per the Rate Analysis completed by Carl Brown. It is anticipated additional increases will not be needed since new development fees have met the budgeted amount and current rates are covering costs. Included in the packet is the Enterprise equipment requests. The equipment is included in the enterprise funding budgets. The corresponding utility rates will be further reviewed in November with the fee schedule. A print out of the CIP will be brought to the council meeting to add to the budget binders. BUDGET/FISCAL IMPACT: $3,957,375 expense budget ATTACHMENTS: Request for Council Action – Enterprise Budget and Equipment Plan 2018 Draft Enterprise Expense Budget 2018 Enterprise Capital Equipment Plan REQUESTED COUNCIL ACTION: Review the Enterprise draft budget and capital equipment plans. 2018 Capital Expenditures Enterprise Capital Improvement Plan - Public Works DRAFT as of September 8, 2017 12/31/2016Grants/as of 8/312017 ProjectProjectPurchaseReplaceReserveBudgetTransfersSpentAvailableBudget2018BudgetBudgetBudgetBudget DepartmentAccount CodeNumberEquipmentYearYearBalance201720172017Balance2018Balance2019202020212022 1984/2005 2006/2008 2018/2020/ Water-601-49440-550PW-1403Truck (1/4) 2,750.00 2,000.00 4,750.00 3,000.00 7,750.00 3,500.00 4,500.00 6,000.00 4,500.00 20132021 601-49440-580WT-1804Fuel Tank - - - 500.00 500.00 750.00 1,000.00 - - new2020 601-49490-582WT-1705Printer - UB - 60.00 60.00 60.00 120.00 60.00 60.00 60.00 60.00 20162021 601-49490-580WT-1401Handheld Meter Programmer 10,750.00 500.00 11,250.00 500.00 11,750.00 500.00 500.00 500.00 500.00 20082017 601-49440-520ENG-1503Klinefelter Bathrooms - - - - - - - - 25,000.00 new2022 601-49440-520PW-1411PW Building Expansion - - - 20,000.00 20,000.00 20,000.00 10,000.00 - - new2022 601-49435-530WT-1712Water Tower Maintenance 4,000.00 1,250.00 5,250.00 10,000.00 15,250.00 10,000.00 10,000.00 10,000.00 250,000.00 20142022 601-49410-220WT-1402Well #4/5 Roof Replacement 4,000.00 1,250.00 5,250.00 1,000.00 6,250.00 - - - - 601-49420-580WT-1403WTP 1 Repairs 17,500.00 5,000.00 22,500.00 5,000.00 27,500.00 5,000.00 5,000.00 5,000.00 5,000.00 on goingon going 601-49421-580WT-1403WTP 2 Repairs 12,500.00 5,000.00 17,500.00 5,000.00 22,500.00 5,000.00 5,000.00 5,000.00 5,000.00 on goingon going 51,500.00 26,000.00 - - 66,560.00 45,060.00 111,620.00 44,810.00 36,060.00 26,560.00 290,060.00 1984/2005 2006/2008 2018/2020/ Sewer-602-49450-550PW-1403Truck (1/4) 5,560.00 2,000.00 7,560.00 3,000.00 10,560.00 3,500.00 4,500.00 6,000.00 4,500.00 20132021 602-49450-580WW-1804Fuel Tank - - - 500.00 500.00 750.00 1,000.00 - - new2020 602-49490-581WW-1705Printer - UB - 60.00 60.00 60.00 120.00 60.00 60.00 60.00 60.00 20162021 602-49450-530WW-1401Sewer Lining 19,000.00 15,000.00 34,000.00 15,000.00 49,000.00 15,000.00 15,000.00 20,000.00 20,000.00 on goingon going 602-49450-300WW-1408Sewer Televising/Root Foaming 28,802.42 7,000.00 35,802.42 10,000.00 45,802.42 10,000.00 10,000.00 15,000.00 15,000.00 on goingon going 602-49450-520PW-1411PW Building Expansion - - - - - - 10,000.00 20,000.00 20,000.00 new2022 602-49450-520ENG-1503Klinefelter Bathrooms - - - - - - - - 25,000.00 new2022 602-49480-580WW-1402Sewer Sampler 6,500.00 500.00 7,000.00 500.00 7,500.00 500.00 500.00 500.00 500.00 20162021 602-49480-580WW-1403Pump Replacement - Main LS 85,000.00 20,000.00 105,000.00 20,000.00 125,000.00 6,900.00 6,900.00 6,900.00 6,900.00 602-49471-530WW-1403Submersible pumps - Ridgewood LS 14,000.00 - 14,000.00 - 14,000.00 - - 1,700.00 1,700.00 602-49470-530WW-1403Submersible pumps - Baker St LS 6,900.00 2,300.00 9,200.00 2,300.00 11,500.00 - 6,800.00 1,700.00 1,700.00 602-49472-530WW-1403Submersible pumps - Northland LS 6,900.00 2,300.00 9,200.00 2,300.00 11,500.00 - - 1,700.00 1,700.00 602-49473-530WW-1403Submersible pumps - CR121 LS 9,600.00 2,200.00 11,800.00 2,200.00 14,000.00 6,800.00 - 1,700.00 1,700.00 182,262.42 59,050.00 - - 233,622.42 55,860.00 289,482.42 43,510.00 54,760.00 75,260.00 98,760.00 Stormwater-651-49490-581SS-1705Printer - UB - 60.00 60.00 60.00 120.00 60.00 60.00 60.00 60.00 20162021 651-49900-303SS-1712Update MS4 SWPPP/Permit Compliance - - - 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 651-49900-530SS-1404Aerial Mapping 13,050.00 500.00 13,550.00 500.00 14,050.00 500.00 500.00 500.00 500.00 651-49900-530SS-1405Water Quality Improvements 75,080.00 2,000.00 (6,460.60) 70,619.40 2,000.00 72,619.40 2,000.00 2,000.00 2,000.00 2,000.00 on goingon going 651-49900-580PW-1407Street Sweeper 30,000.00 12,000.00 42,000.00 11,000.00 53,000.00 11,000.00 11,000.00 12,000.00 13,000.00 19972020 651-49900-510SS-1406Property Easements/Acquire 76,902.24 1,000.00 77,902.24 1,000.00 78,902.24 1,000.00 1,000.00 1,000.00 1,000.00 on goingon going 195,032.24 13,500.00 - (6,460.60) 204,131.64 15,560.00 219,691.64 15,560.00 15,560.00 16,560.00 17,560.00 Refuse-603-43230-581RF-1705Printer - UB - 60.00 60.00 60.00 120.00 60.00 60.00 60.00 60.00 20162021 603-43230-580PW-1425Front End Loader (1/4) 4,692.62 1,000.00 5,692.62 1,000.00 6,692.62 2,000.00 2,500.00 3,000.00 3,500.00 2002/20142023/2029 4,692.62 1,000.00 - - 5,752.62 1,060.00 6,812.62 2,060.00 2,560.00 3,060.00 3,560.00 St. Lighting652-43160-530SL-1410Street Lighting 11,000.00 6,000.00 17,000.00 7,000.00 24,000.00 8,000.00 9,000.00 10,000.00 11,000.00 on goingon going 11,000.00 5,000.00 - - 17,000.00 7,000.00 24,000.00 8,000.00 9,000.00 10,000.00 11,000.00 2018 Capital Expenditures Enterprise Capital Improvement Plan - Public Works DRAFT as of September 8, 2017 12/31/2016Grants/as of 8/312017 ProjectProjectbegincompleteReserveBudgetTransfersSpentAvailableBudget2018BudgetBudgetBudgetBudget DepartmentAccount CodeNumberEquipmentYearYearBalance201720172017Balance2018Balance2019202020212022 - - - Projects From St. Cloud Area Wastewater Advisory Committee: Sewer-602-49480-418n/aTreatment Train #5 - St. Cloud - - - - - - - - - 20232025 602-49480-418n/aTertiary Treatment - St. Cloud - - - - - - - - - 20242026 602-49480-418n/aForcemain #3 & Main Lift Phase 2 - St. Cloud - - - - - - - - - 20302032 - - - - - - - - - - - WT-1401 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2018 - 2022 Handheld Water Meter Programmer$10,750.00 PROJECT TITLE:TOTAL COST: $500.00Equipment 2018 BUDGET:PROJECT CATEGORY: Handheld Water Meter Programmer plus UB software DESCRIPTION: JUSTIFICATION: Account Code: E601-49490-580 The current hand held water meter programmer/meter reader is obsolete and is not supported for repair or programming. A new programmer is estimated to cost $5,500.00 for the meter, $4,500 software and $750 for setup/training. This is an important piece of equipment for utility billing and water meter repairs. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2018201920212022 SourceYears2020Total 0.00 0.00 500.00500.00500.00500.00 Water Revenue11,250.00500.0013,750.00 0.00 0.00 PROJECT COSTS 2014 PROJECT STARTING DATE:Preliminaries Land Acquisition 2017, ongoing PROJECT COMPLETION DATE:Construction 13,750.00 Equipment and Other $13,750.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date_________________________Authorizing InitialsDate WT-1712 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2018-2022 Water Tower Maintenance$300,000 PROJECT TITLE:TOTAL COST: $10,000 Water System - storage 2018 Budget:PROJECT CATEGORY: routine water tower maintenance DESCRIPTION: Account Code : JUSTIFICATION: E601-49436-303/E601-49436-530 The current water tower was last refurbished in 2014 with interior and exterior improvements. The improvements includes sandblasting, recoating, repairs, sanitizing, etc. This routine maintenance should be planned every 8-12 years. Some years may be less involved; other years more. The longer the time between maintenance, the increased needs for improvements. Setting money aside each year will allow the city to make emergency repairs and cash flow the project versus issuing debt for routine maintenance. The second tower will be added over the next 5-10 years when additional storage capacity becomes needed. Once the second tower is built, additional maintenance reserves should be added to this CIP. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior SourceYears20182019202020212022Total 0 0 Water Revenue5,250.00 10,000 10,000 10,000 10,000 250,000 295,250 0 0 Priority Score PROJECT COSTS 2017 PROJECT STARTING DATE:Preliminaries Land Acquisition 2022 300,000 PROJECT COMPLETION DATE:Construction Equipment and Other city-wide300,000 NEIGHBORHOOD:Total Presented to the City Council on ________________Approved_________ Denied _________ Tabled _________ Comments Approval to Purchase Date_________________________Authorizing InitialsDate ENG-33 WT-1402 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2018 - 2022 Well house 4 & 5 roof replacement$6,250.00 PROJECT TITLE:TOTAL COST: $1,000.00Building repairs 2018 BUDGET:PROJECT CATEGORY: Roof replacement on well house 4 & 5 DESCRIPTION: JUSTIFICATION: Account Code: E601-49410-220 Staff is requesting the City council authorize the replacement of the roof on well house 4 & 5. The existing flat roof would be replaced with a pitched metal roof to match the other City buildings located in the park. The new pitched roof will require less maintenance in the future. The McDowell roof inspection report has identified the existing roof in poor condition that requires replacement. Staff is monitoring the roof for leaking and other failures. The roof will be replaced once these failures are present. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2018201920212022 SourceYears2020Total 1,000.00 Water Pumping Revenue5,250.006,250.00 PROJECT COSTS 2012 PROJECT STARTING DATE:Preliminaries 6,250.00 Land Acquisition when needed PROJECT COMPLETION DATE:Construction Equipment and Other $6,250.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date______________________Authorizing InitialsDate ENT-4 WT-1403 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2018 - 2022 Water plant 1 & 2varies PROJECT TITLE:TOTAL COST: $10,000.00Minor equipment 2018 BUDGET:PROJECT CATEGORY: Repair of buildings and equipment DESCRIPTION: JUSTIFICATION: Account Code: E601-49421-580/601-49420-580 Water plant 1 (behind the police garage) was built in the 1960s. Water plant 2 was built in 2006 . The water plants have a wide varity of mechanical equipment, computers and controls for operations. The buildings and grounds also need to be maintained to pass Minnesota Department of Health annual inspections. The City water supply is produced from these two sites and staff needs to be able to maintain and repair these sites to ensure a uninterupted water supply to the community. Staff realizes that there will be repairs from unexpected break downs in the future. There will be costly repairs in the future and staff would request to set up a fund to help with the high cost of maintenance and repair as required. The repairs include a boiler replacement in the 2nd water treatment plant, roof repairs, building maintenance, etc. WTP1 issued debt in 2017 to rehabilitate the filter media and coating system. Controls were also updated. Also in fall 2017, staff will be requesting use of the repair funds to fund an unfunded mandate from the MnDNR to create a water system plan. The plan is estimated to cost $13,250. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2018201920212022 SourceYears2020Total 10,000.0010,000.0010,000.0010,000.00 Water Revenue40,000.0010,000.0050,000.00 PROJECT COSTS 2012 PROJECT STARTING DATE:Preliminaries Land Acquisition ongoing PROJECT COMPLETION DATE:Construction 50,000.00 Equipment and Other $50,000.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date______________________Authorizing InitialsDate ENT-5 WT/WW/SS/RF-1705 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2018 - 2022 Utility Billing Printer$1,200.00 PROJECT TITLE:TOTAL COST: $180.00Minor equipment 2018 BUDGET:PROJECT CATEGORY: Replace existing printer DESCRIPTION: JUSTIFICATION: Account Code: E602/601/651-49490-580/603-43230-580 The utility billing printer is only used to print bi-monthly utiltiy bills. It is a heavy duty printer to be able to print over 1800 bills every other month. This equipment funding request prevents a spike in funding in the replacement year as the cost is more significant for this printer. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior SourceYears20182019202020212022Total Water Revenue60.0060.0060.0060.0060.0060.00360.00 Sewer Revenue60.0060.0060.0060.0060.0060.00360.00 Stormwater Revenue60.0060.0060.0060.0060.0060.00360.00 Refuse Revenue60.0060.0060.0060.0060.0060.00360.00 0.00 PROJECT COSTS 2016 PROJECT STARTING DATE:Preliminaries Land Acquisition 2021, ongoing PROJECT COMPLETION DATE:Construction 1,200.00 Equipment and Other $1,200.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedTabled Comments Approval to Purchase Date______________________Authorizing Initials WT/WW-1804 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2018 - 2022 Diesel Fuel Tank$6,750.00 PROJECT TITLE:TOTAL COST: $1,000.00Minor equipment 2018 BUDGET:PROJECT CATEGORY: Replace existing equipment DESCRIPTION: JUSTIFICATION: Account Code: E602-49450/601-49440/101-43120/101-45202-580 The City currently has two fuel tanks for off road vehicle fuel: one is a 500 gallon tank at PW building, the second is a 280 gallon barrel at the main lift station. Staff recommends purchasing a 1000 gallon tank for the PW building, moving the 500 gallon tank to the main lift station, and selling the 280 gallon barrel. This budget includes necessary controls and moving the 500 gallon tank. The additional volume allows for a more efficient fuel management and supplies the emergency generators. The diesel fuel is used city-wide. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior SourceYears20182019202020212022Total Water Revenue0.00500.00750.001,000.00 Sewer Revenue0.00500.00750.001,000.002,250.00 Trade In Value250.00 General Levy Streets500.00500.001,000.00 Parks500.00500.00 PROJECT COSTS 2018 PROJECT STARTING DATE:Preliminaries Land Acquisition 2020 PROJECT COMPLETION DATE:Construction 5,000.00 Equipment and Other $5,000.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedTabled Comments Approval to Purchase Date______________________Authorizing Initials WW-1401 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2018 - 2022 Sewer Lining $20,000/year PROJECT TITLE:TOTAL COST: $15,000.00Improvements other than Bldg 2018 BUDGET:PROJECT CATEGORY: DESCRIPTION: JUSTIFICATION: Account Code: E602-49450-530 Much of the original Village site has old clay tile sewers servicing the area (approximately 4.4 miles of clay tile). The clay sewer mains are getting close to reaching their useful lives and need to be evaluated more frequently. To determine which sewer mains need replacing Public Works can televise the sewers to assess how well the mains are currently functioning. Ideally, the clay sanitary mains would be replaced when a street reconstruction project is planned. The mains that cannot wait for a street reconstruction project can be lined to add useful life to the existing mains. In 2014, a portion of clay pipe was repaired near the water tower due to severe pipe deficiencies. Further lining in this area is planned under the Engineer's CIP. Phase 1 of the CBD Alley project included lining clay pip in 2017. The existing $20,000 budgeted for lining the old clay tile is not sufficient to get a cost effective price. Mobilizing equipment is estimated to be $9,000. A $20,000 budget only deals with roughly 500' of pipe being lined. In 2009 the City was quoted $34.00 per foot for approximately 500 feet ($17,000). The City was quoted $26.36 per foot for 8,783 feet ($231,519.88). The larger the footage the better price received per foot. These funds should be used to assist in a larger lining project in the future or spot lining as needed. The sewer lining projects can be assessed if the benefit dictates the improvement is needed. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2018201920212022 SourceYears2020Total Sewer: 15,000.0015,000.0020,000.0020,000.00 Sewer Lining34,000.0015,000.00119,000.00 PROJECT COSTS 2008 PROJECT STARTING DATE:Preliminaries Land Acquisition ongoing PROJECT COMPLETION DATE:Construction 119,000.00 Equipment and Other $119,000.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date_________________________Authorizing InitialsDate ENT-8 WW-1408 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2018 - 2022 Sewer Televising/Root Foam $20,000/year PROJECT TITLE:TOTAL COST: $10,000.00Improvements other than Bldg 2018 BUDGET:PROJECT CATEGORY: DESCRIPTION: JUSTIFICATION: Account Code: E602-49450-300 Much of the original Village site has old clay tile sewers servicing the area (approximately 3.3 miles of clay tile). The sewer mains are getting close to reaching their useful lives and will need replacing soon. To determine which sewer mains need replacing Public Works can televise the sewers to assess how well the mains are currently functioning. Ideally, the mains would be replaced when a street reconstruction project is planned. Roots growing into the clay tile mains can be treated and cut back on an on-going basis to keep the mains from collapsing. Televising and root foaming should continue to help avoid sanitary sewer backups as much as possible. In 2016, we will be scheduling the root foaming of clay sanitary sewer lines. In 2017, staff will re- televise the clay sanitary sewer lines to assess the condition for possible needed lining projects. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2018201920212022 SourceYears2020Total Sewer: 10,000.0010,000.0015,000.0015,000.00 Televising/Root Foam35,802.4210,000.0095,802.42 PROJECT COSTS 2008 PROJECT STARTING DATE:Preliminaries Land Acquisition ongoing PROJECT COMPLETION DATE:Construction 95,802.42 Equipment and Other $95,802.42 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date_________________________Authorizing InitialsDate ENT-7 WW-1402 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2018 - 2022 Sewage Sampler$5,000.00 PROJECT TITLE:TOTAL COST: $500.00Minor equipment 2018 BUDGET:PROJECT CATEGORY: Replace existing equipment DESCRIPTION: JUSTIFICATION: Account Code: E602-49480-580 The City is required to draw sewage samples in a 24 hour period, these samplers perform this task for the City. The current sampler at the main lift station has reached its useful life. A purchase will be needed soon. Staff is monitoring. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2018201920212022 SourceYears2020Total 500.00500.00500.00500.00 Sewer Revenue7,000.00500.009,500.00 0.00 PROJECT COSTS 2012 PROJECT STARTING DATE:Preliminaries Land Acquisition 2019 PROJECT COMPLETION DATE:Construction 5,000.00 Equipment and Other $5,000.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date______________________Authorizing InitialsDate ENT-9 WW-1403 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2018 - 2022 Submersible Lift station repairs/modifications$14,000.00 PROJECT TITLE:TOTAL COST: $26,800.00Improvements 2018 BUDGET:PROJECT CATEGORY: Replace existing equipment DESCRIPTION: E602-49470-580, E602-49471-580, E602- JUSTIFICATION: Account Code: 49472-580, E602-49473-580 Wet well lift stations are designed with pumps that are submerged in sewage 24/7. The Main lift station was built in 1960 (major upgrades in 2014), the Ridgewood lift station was put in service in 1992, the Northland lift station was put into service in 2001 (pump upgrades completed in 2013), Baker lift was put into service in 2002 (pump upgrades completed in 2013), College Ave lift station was put into service in 2002. The pumps are showing wear and have required costly repairs in 2010. The seals and impellors have started to fail resulting in allowing water into the electrical windings which causes pump failure. The Ridgewood and CR121 lift stations are 22 years old and the Main lift station is 54 years old (pumps replaced in 1986). The pumps should be replaced before they fail and cause a backup into homes or businesses. The pumps have reached their useful lives. Staff also request to use a transducer level indicator to eliminate the float system for normal operation. This would reduce maintenance due to the grease and oil interferance in the lift stations. The Main lift station requires a complete pump replacement (not included in the 2014 project). The pumps have exceeded the normal anticipated useful life of 20 years. While the existing pumps may be used until the influent flows exceed their capacity, or they need costly repairs, the full replacement is expected to be in the next couple years at an estimated cost of $150k - $170k. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2018201920212022 SourceYears2020Total 6,800.006,800.006,800.006,800.00 Sewer Revenue44,200.006,800.0078,200.00 20,000.006,900.006,900.006,900.00 Main LS Pumps105,000.006,900.00152,600.00 PROJECT COSTS 2012 PROJECT STARTING DATE:Preliminaries Land Acquisition 2018, 2022, ongoing PROJECT COMPLETION DATE:Construction 39,000.00 Equipment and Other $39,000.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date______________________Authorizing InitialsDate ENT 10 SS-1712 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2018-2022 Update MS4 SWPPP/Permit Compliance$5,000 PROJECT TITLE:TOTAL COST: $1,000 Streets and Drainage 2018 Budget:PROJECT CATEGORY: Update MS4 SWPPP/Permit Compliance DESCRIPTION: Account Code : JUSTIFICATION: E651-49900-303 MPCA will be publishing new requirements for MS4 (Municipal Separate Storm Sewer System) permit holders in August 2014. It's anticipated that St. Joseph will be required to 1) Update it's Storm Water Pollution Prevention Plan (SWPPP), 2) Develop written enforcement response procedures, 3) Comply with new mapping, inventorying, and documentation requirements, 4) Update regulatory mechanisms for illicit discharges, construction, and post construction requirements, 5) Regulate post construction treatment including storm water volume control, Total Suspended Solids, and Total Phosphorous, 6) Development maintenance agreements between private developers and the City, 7) Develop pond assessment procedures and schedules, 8) Conduct inspections, and 9) Provide staff training. St. Joseph will be required to comply with the new requirements. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior SourceYears20182019202020212022Total Storm Water Utility 0 1,000 1,000 1,000 1,000 1,000 5,000 Fees Priority Score31.8 PROJECT COSTS 2014 PROJECT STARTING DATE:Preliminaries Land Acquisition ongoing PROJECT COMPLETION DATE:Construction $5,000 Equipment and Other NW City/CSAH75$5,000 NEIGHBORHOOD:Total Presented to the City Council on ________________Approved_________ Denied _________ Tabled _________ Comments Approval to Purchase Date_________________________Authorizing InitialsDate SS-1404 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2018 - 2022 Aerial Mapping$2,000/year PROJECT TITLE:TOTAL COST: $500.00Professional Services 2018 BUDGET:PROJECT CATEGORY: for Storm Water Management Plan Modeling DESCRIPTION: JUSTIFICATION: Account Code: E651-49900-300 The City conducted a comprehensive storm water management plan in 2003 per statute requirements. It is necessary to maintain the plan for new developments and requirements each year. The aerial mapping also needs to be updated as development occurs. The City has collaborated with Stearns County on the aerial mapping in the past to save on costs and plans to continue the collaboration into the future. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2018201920212022 SourceYears2020Total Stormwater Utility: 500.00500.00500.00500.00 Professional Services13,550.00500.0016,050.00 PROJECT COSTS 2010 PROJECT STARTING DATE:Preliminaries Land Acquisition ongoing PROJECT COMPLETION DATE:Construction 16,050.00 Equipment and Other $16,050.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date_________________________Authorizing InitialsDate ENT-12 SS-1405 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2018 - 2022 Water Quality Improvement Projectsvaries PROJECT TITLE:TOTAL COST: $1,000.00Improvements not Buildings 2018 BUDGET:PROJECT CATEGORY: DESCRIPTION: JUSTIFICATION: Account Code: E651-49900-530 As part of the Storm Water Management Plan implementation, the City agreed to consider improving the water quality runoff with street reconstruction projects to be in accordance with statutes and City ordinance. Past projects include a portion of storm water fees to pay for the improvements. The reserved balance along with increasing the annual allocation by $1,000 each year to help cover the cost of inflation is set aside for other future water quality improvement projects. There are MS4 requirements to be completed in 2015 to be in compliance with the MPCA. The reserved funds will be used to complete the requirements. Community education is also an important process to improve water quality. The City completes various educational events during the year to educate the public on the importance of keeping our waters clean. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2018201920212022 SourceYears2020Total Stormwater Utility: 1,000.001,000.001,000.001,000.00 Improvements70,619.401,000.0075,619.40 PROJECT COSTS 2009 PROJECT STARTING DATE:Preliminaries Land Acquisition ongoing PROJECT COMPLETION DATE:Construction 75,619.40 Equipment and Other $75,619.40 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date_________________________Authorizing InitialsDate ENT-13 SS-1406 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2018 - 2022 Property Easements/Acquisitionsvaries PROJECT TITLE:TOTAL COST: $1,000.00Land and Land Improvements 2018 BUDGET:PROJECT CATEGORY: DESCRIPTION: JUSTIFICATION: Account Code: E651-49900-510 As part of the Storm Water Management Plan implementation, the City agreed to consider purchasing land for regional ponds for water run-off. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2018201920212022 SourceYears2020Total Stormwater Utility: 1,000.001,000.001,000.001,000.00 Land77,902.241,000.0082,902.24 PROJECT COSTS 2009 PROJECT STARTING DATE:Preliminaries Land Acquisition ongoing PROJECT COMPLETION DATE:Construction 82,902.24 Equipment and Other $82,902.24 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date_________________________Authorizing InitialsDate ENT-14 SL-1401 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2018 - 2022 Street Lighting$3,650/pole PROJECT TITLE:TOTAL COST: $7,000.00Equipment 2018 BUDGET:PROJECT CATEGORY: Light Poles DESCRIPTION: JUSTIFICATION: Account Code: E490-43160-580 As the City annexes property, the City is responsible for paying for the street poles, either from Stearns Electric or Xcel, depending on the district. Street lighting for development is paid for 100% by the developer. Therefore, this budget item is only for additional lighting requested by the City. Additional decorative lighting was added to the Field Street project. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project FundingPrior 2018201920212022 SourceYears2020Total 0.00 0.00 7,000.008,000.0010,000.0011,000.00 Street Lighting17,000.009,000.0062,000.00 0.00 0.00 PROJECT COSTS 2007 PROJECT STARTING DATE:Preliminaries Land Acquisition ongoing PROJECT COMPLETION DATE:Construction 62,000.00 Equipment and Other $62,000.00 NEIGHBORHOOD:Total Presented to the City Council on ApprovedDeniedTabled Comments Approval to Purchase Date_________________________Authorizing InitialsDate This page intentionally left blank 1