HomeMy WebLinkAbout[04] Treasurer's Report
Park Board Agenda Item 4
MEETING DATE: October 23, 2017
AGENDA ITEM: Finance Report
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE/COUNCIL RECOMMENDATION: N/A
PREVIOUS PARK BOARD ACTION: None
BACKGROUND INFORMATION: Enclosed you will find the reconciled financial reports through
September 30, 2017. The enclosed report reflects the current activity and balance of the park funds.
I included a summary report that breaks out the revenues and expenditures recorded in the Park Board
fund, along with the current balances. The bottom of the summary breaks out the funds designated for
the East Park development and the portion the Park Board suggested to set aside for the dog park. Any
contributions received for the dog park will be added to the designation for the dog park balance. The
st
dog park donors through September 30 are as follows:
St. Joseph Lion’s $1,747.37 Cold Spring Vet $510
Country Manor $250 Home Town Title $250
Brian Loxtercamp $20 St. Joseph Jaycees $250
St. Joseph Y2K Lion’s $592.25 Travis & Alysia Mick $150
Pat & Mark Ditlevson $50 Amy Braig-Lindstrom $500
Anonymous $779.69 Pavers - Borgert $1,119
Michael Tangredi $10 Coborns $10
North Star Signs $250
BUDGET/FISCAL IMPACT: Information only
ATTACHMENTS: Request for Park Board Action – Financial Reports
Summary Treasurer’s Report
Park Board Check Register
Park Board Monthly Report
Park Board 5-Year Capital Improvement Plan
Expense Sheet
REQUESTED COUNCIL ACTION: Consider accepting the September 2017 financial reports. Also,
rd
please complete the attached expense sheet for your 3 quarter meeting stipends.
St. Joseph Park Board
Summary Treasurer's Report - Fund 205
September 2017
Fund 205, Park Board Balance as of December 31, 2016 (Audited)120,301.01
Year to Date Revenue:
Ad Valorem Property Taxes 8,994.81
Interest Earnings 859.81
Park Dedication Fees -
Farm Land Rent 1,060.00
Park Round Up Fees 101.76
Contributions 4,302.27
Transfers from Other Funds -
Total Revenue 15,318.65
Year to Date Expenditures by Object:
Staff Salaries/Training (400.86)
Operating Supplies -
Professional Services (8,235.00)
Maintenance Reimbursement -
A1 Rentals (657.13)
Real Estate Taxes (4,014.00)
Park Development (14,728.00)
Total Expenses (28,034.99)
Fund Summaries as of September 30, 2017:
Park Board Fund Balance - Fund 205 -(Unaudited)107,584.67
Designated for Dog Park 3,173.41
Designated for East Park Development 46,611.00
Amount undesignated 57,800.26
$5,339 (throuh 10/3/17)
Pavers/Treats donated $1,149
$6,488
Dog Park Donations To Date:
Check
#Search NameCommentsAmountFUNDDEPARTOBJ
052529OBERG FENCING, INCdog park fencing$13,968.0020545203531
052559NORTH STAR SIGNS & ENGDog park sign$400.0020545203531
052605WRUCK SEWER & PORTABLportable toilets - parks$94.0020545203410
$14,462.00
2017September2017
Account DescrYTD Budget2017 AmtYTD Amt
FUND 205 Park Dedication
R 205-45203-31010 Current Ad Valorem Taxes$20,000.00$0.00$8,994.81
R 205-45203-34114 Park Dedication Fees$2,000.00$0.00$0.00
R 205-45203-34784 Rents and Royalties$5,400.00$0.00$1,060.00
R 205-45203-34785 Park Round-Up Proceeds$120.00$7.92$101.76
R 205-45203-36210 Interest Earnings$1,000.00$75.06$859.81
R 205-45203-36236 Contributions - Parks$30,000.00$250.00$4,302.27
R 205-49302-39201 Transfers from Other Funds$525,000.00$0.00$0.00
FUND 205 Park Dedication$583,520.00$332.98$15,318.65
$583,520.00$332.98$15,318.65
2017September2017
Account DescrYTD Budget2017 AmtYTD Amt
FUND 205 Park Dedication
E 205-45203-101 Salaries$0.00$0.00$354.72
E 205-45203-121 PERA Contributions$0.00$0.00$15.81
E 205-45203-122 FICA Contributions$0.00$0.00$20.70
E 205-45203-125 Medicare Contributions$0.00$0.00$4.84
E 205-45203-130 H S A- Employer Contribution$0.00$0.00$0.00
E 205-45203-131 Health Insurance$0.00$0.00$0.00
E 205-45203-132 Dental Insurance$0.00$0.00$0.00
E 205-45203-133 Life Insurance$0.00$0.00$0.63
E 205-45203-134 Disabilty Insurance$0.00$0.00$4.16
E 205-45203-171 Clothing Allowance$0.00$0.00$0.00
E 205-45203-210 Operating Supplies$0.00$0.00$0.00
E 205-45203-300 Professional Services$0.00$0.00$8,235.00
E 205-45203-302 Maintenance Reimbursement$0.00$0.00$0.00
E 205-45203-410 Rentals$1,600.00$94.00$657.13
E 205-45203-437 Real Estate Taxes$0.00$0.00$4,014.00
E 205-45203-531 Park Development$651,750.00$14,368.00$14,728.00
FUND 205 Park Dedication$653,350.00$14,462.00$28,034.99
$653,350.00$14,462.00$28,034.99
City of St. Joseph Park Board
2017 Capital Improvement Budget Summary
Adopted December 4, 2016
General Funds Balance
Park Dedication Cash September 30, 2017 107,585$
(Unaudited)
Adjustments
Starting Balance 107,585$
2017 General Levy-remaining 11,005$
Other Revenues-remaining 32,196$
Potential Projects:Potential Proposed
Millstream Cottages-phase 2 23,400$
Sunset Ridge-phase 2 - 4 lots 2,000$
Ending Balance for 2017 150,786$
Projects - Budget 2016 2017 2018 2019 2020 2021 Total 17-21
PTR-01 (Millstream) 350,000$ 40,000$ -$ -$ -$ -$ 40,000$
PTR-02 (Northland) -$ -$ -$ -$ -$ -$ -$
PTR-03 (Klinefelter) -$ -$ -$ -$ -$ 20,200$ 20,200$
PTR-04 (Wobegon) -$ -$ -$ -$ -$ -$ -$
PTR-05 (Memorial) -$ 3,200$ -$ -$ -$ -$ 3,200$
PTR-06 (Centennial) -$ -$ -$ -$ -$ -$ -$
PTR-07 (Monument) 30,400$ 35,250$ 250$ 250$ 250$ 250$ 36,250$
PTR-08 (Hollow) -$ -$ -$ -$ -$ -$ -$
PTR-09 (Cloverdale) -$ -$ -$ -$ -$ -$ -$
PTR-10 (East Park) -$ 10,000$ -$ 10,000$ -$ -$ 20,000$
PTR-11 (West Park) -$ -$ -$ -$ -$ -$ -$
PTR-12 (Trails) 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 50,000$
PTR-13 (Trees) 1,500$ 1,500$ 1,500$ 1,500$ 1,500$ 1,500$ 7,500$
PTR-14 (Dog Park) -$ 20,000$ 5,000$ -$ -$ -$ 25,000$
Total 391,900$ 119,950$ 11,750$ 21,750$ 11,750$ 31,950$ 177,150$
Projects - Actual Spent 2016 2017 Avail. Rev
PTR-01 (Millstream) 2,500$ 7,800$ Millstream Shelter -$ 905$
PTR-02 (Northland) 2,351$ -$ Footgolf
PTR-03 (Klinefelter) 4,000$ -$ Prairie Restoration Other 17 Expenses:2017 YTD
PTR-04 (Wobegon) -$ -$ Real Estate Taxes -$ 4,014$
PTR-05 (Memorial) -$ -$ A-1 Toilets 1,600$ 657$
PTR-06 (Centennial) -$ -$
PTR-07 (Monument) -$ -$ 2017 Revenue:2017 YTD
PTR-08 (Hollow) -$ -$ Interest 1,000$ 860$
PTR-09 (Cloverdale) -$ -$ Round Up 120$ 102$
PTR-10 (East Park) -$ 435$ phase 1 canoe area GF Levy 20,000$ 8,995$
PTR-11 (West Park) -$ -$ Land Rent 5,400$ 1,060$
PTR-12 (Trails) -$ -$ Transfer 525,000$ -$
PTR-13 (Trees) -$ -$ Donations 30,000$ 4,302$
PTR-14 (Dog Park) -$ 15,128.86$ phase 1 dog park Park Dedic. 2,000$ -$
Total 8,851$ 23,364$
Avail. Rev
Millstream Shelter Spent 2016 2017 -$ 3,024$
Sales Tax Funds 9,500$240,185$
2016/2017
pavers/treats -$ 1,149$
cash 10,000$ 5,339$ thru 10/3/17
In 2015, the Park Board requested updating the Master Park Plan last completed in 2008.
Millstream Shelter - Council approved using $7,500 half cent sales tax funding in 2015
Millstream Shelter - Council approved using $2,500 excess bldg permit revenue in 2016
17 Snow Town Expenses:
17 Millstream 5k Expenses:
Dog Park Donations
St Joseph Park Board
Expense Report
Name: __________________________________Pay Period:
Date Event Location Mtg # Reimbursement
Park Board Meeting
Park Board Meeting
Park Board Meeting
Total
CERTIFICATION:I DECLARE THAT THIS TIMESHEET IS A TRUE AND CORRECT STATEMENT
OF MEETINGS WORKED AND THAT NO PART OF IT HAS BEEN PAID.
Signed Date