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HomeMy WebLinkAbout[04a] October 2nd Minutes October 2, 2017 Page 1 of 3 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Monday, October 2, 2017 at 6:00 PM at the St. Joseph Government Center, opening with the pledge of allegiance. Members Present: Mayor Rick Schultz, Dale Wick, Councilors Bob Loso, Matt Killam, Troy Goracke, Administrator Judy Weyrens. Others Present: Dave Demars City Representatives Present: City Engineer Randy Sabart, Police Chief Joel Klein, Public Works Director Terry Thene, Finance Director Lori Bartlett, Community Development Director Therese Haffner Public Comments: No one present wished to speak. Approve Agenda: Wick made a motion to approve the agenda with the addition of items (5d) Street Maintenance Plan, and (7d) Off-Site Gambling Permit. The motion was seconded by Killam and passed unanimously. Consent Agenda: Wick made a motion to approve the consent agenda as follows; seconded by Goracke and passed unanimously. a. Minutes – Approved the minutes of September 18, 2017 and September 21, 2017. b. Bills Payable – Approved check numbers 052568-052607, Payroll EFT #001408-001413 and Accounts Payables EFT #001800. c. TIF 3-1 (SMCU) Interfund Loan Amendment – Authorized the Mayor and Administrator to execute resolution 2017-049 authorizing an amendment to the interfund loan for advance of certain costs in connection with TIF District 3-1 (Central Minnesota Credit Union). d. Millstream Park Shelter, Draw #4 – Approved payment for the contractors listed in Draw #4 for the Millstream Park Shelter Project in the amount of $55,490.46. e. CUP Amendment Request – Authorized the Mayor and Administrator to execute resolution 2017- 048 approving an amendment to a Conditional Use Permit related to the exterior materials for a bed and breakfast at 29 MN ST E. City Engineer Reports, Water Treatment Plant No. 1 Improvements: Sabart reported that the final plans have been prepared for the rehabilitation of water plant No. 1 and all the necessary bid documents are ready for publication. The bid documents include a bid opening date of October 31 with City Council consideration on November 5, 2017. Sabart presented the Council with Resolution 2017-050 approving plans and specifications and ordering advertisement for bids for the improvements at plant 1. Loso made a motion authorizing the Mayor and Administrator to execute Resolution 2017-050 approving plans and specifications and ordering advertisement for bids for Water Treatment Plant No. 1 Improvements. The motion was seconded by Wick and passed unanimously. City Engineer Reports, Utility Communication System (SCADA): Weyrens reported that the Public Works Director has been finalizing the plans to connect all the lift stations to one communication system known as SCADA. The SCADA system connects the control panels and utility operators can manage all the stations from one computer and can receive failure notices. There are two options available for connecting the system, radio transmission or air wave transmission. After receiving quotes for the two different methods staff is recommending utilizing the radio read system at a projected cost of $ 65,000. Weyrens stated that the project was funded as part of the 2014 Bond Issue. Sabart provided the Council with an overview of the lift stations, locations and current functionality. The city currently utilizes an alarm system that notifies the utility operators via phone line that an error has occurred. Once that alarm is sent, the only way that staff can determine the error is by physically driving to the site to check the alarm panel. With the SCADA system the operators have the ability to remotely manage the system. The new telecommunication system will also require fiber connectivity at the water October 2, 2017 Page 2 of 3 tower, main lift station and water treatment plant #1. Currently treatment plant #1 is served with fiber and MIDCO will be extending fiber to the other two sites shortly. Thene stated the system would bring efficiencies to the department. Currently, staff has to go to each lift station daily and check on the system. With the SCADA system this routine check can be completed remotely saving staff hours. Additionally, staff will be able to troubleshoot from the computer rather than having to go to each plant. Wick made a motion authorizing the implementation of the SCADA system as presented; seconded by Schultz and passed unanimously. City Engineer Reports, Street Maintenance Plan: Sabart stated in 2008 the City had commissioned the first Pavement Maintenance Plan for the City. The plan focused on route and seal cracks; surface treatment; and overlays. Similarly, the 2017 update follows that format. Sabart explained the typical life of a street and improvements to be completed over the street’s useful life. The plan runs from 2018 to 2028. Sabart presented maps of the City showing which streets will have improvements and what year the improvements are scheduled to take place. A final copy of the plan will be forwarded to the Council. Committee Updates, EDA: Wick reported the EDA recently discussing an amendment to the Bayou Blues TIF Agreement and options for financing residential housing. With regard to the TIF amendment for Bayou Blues, the EDA recommended the Council authorize an amendment to the TIF Agreement increasing the interest from 4% to 5%. Committee Updates, Park Board: Killam stated the dog park grand opening was a success with around fifty people in attendance. Schultz questioned the status of the Millstream Park Shelter. Thene stated the driveway should be paved by end of the week. Cabinets will be in by Friday and the shelter is starting to come together. Thene th added that October 15 is the target date for occupancy and demolition of the existing shelter will be later this fall. Administrator Reports, 2018 Budget: Weyrens stated since the last meeting regarding the 2018 budget she has had an opportunity to find a tracking mechanism for vehicles regarding repair and maintenance. This mechanism will provide the Council with the justification for replacing vehicles from the maintenance fleet. Weyrens requested feedback on the inclusion of the proposed equipment certificate as it will have a major impact on the budget moving forward. While not agreeing to any specific piece of equipment, the Council was in agreement that the Equipment Certificate is part of the budget. Administrator Reports, Labor Contracts: Weyrens stated that she has received the intent to negotiate from both AFSCME and LELS. Schultz stated he has requested Wick and Goracke be part of the negotiating committee. Administrator Reports, Field Street – Final Assessment: Weyrens stated that due to the notification requirements, the Assessment Hearing for Field Street will need to be scheduled either October 23 or October 24. The Council agreed to reschedule the meeting from October 16 to October 24, 2017. Schultz made a motion authorizing the Mayor and Administrator to execute Resolution 2017-051 Declaring Costs to be Assessed and Ordering Preparation of Proposed Assessment; and Resolution 2017-052 Declaring the Hearing on the Proposed Assessment. The motion was seconded by Loso and passed unanimously. Administrator Reports, Off-Site Gambling Request: Weyrens stated the Jaycees requested approval of an off-site gambling permit to allow meat raffles at the La Playette for various dates through the end of the year. October 2, 2017 Page 3 of 3 Loso made a motion authorizing the Mayor and Administrator to execute Resolution 2017-053 Approving Application to Conduct Off-site Gambling for the St. Joseph Jaycees. The motion was seconded by Wick and passed unanimously. Mayor Reports: Schultz introduced Representative Howe to the Council. Representative Howe approached the Council and stated he does not have an agenda, but wanted to attend the meeting to see what was going on in the City. Adjourn: Loso made a motion to adjourn at 6:40 PM; seconded by Schultz and passed unanimously by those present. Judy Weyrens Administrator THIS PAGE INTENTIONALLY LEFT BLANK