HomeMy WebLinkAbout2017 [09] Sep 18 September 18, 2017
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Pursuant to due call and notice thereof, the City Council far the City of St. Joseph met in regular session
on Monday, September 18, 2017 at 6:00 PM at the St. Joseph Government Center, opening with the
pledge of allegiance.
Members Present: Mayor Rick Schultr, Dale Wick, Councilors Bob Loso, Matt Killam, Administrator Judy
Weyrens.
Members Absent: 7roy Goracke
Others Present: Dave Demars
Citv Representatives Present: City Engineer Randy Sabart, Police Chief Joel Klein, Public Works
Director Terry Thene, Finance Director Lori Bartlett, Community Development Director Therese Haffner
Public Comments: No one present wished to speak.
�prove Agenda: Loso made a motion to approve the agenda.The motion was seconded by Wick
and passed unanimously by those present.
Consent Apenda: Loso made a motion to app�ove the consent agenda as follows; seconded by
Wick and passed unanimously by those present.
a. Minutes—Approved the minutes of August 21, 2017.
b. Bills Payable—Approved check numbers 052474-052567, Payroll EFT#001397-001407 and
Accounts Payables EFT#001797-001799.
c. Donations—Accepted the donations and their purposes as presented.
d. Treasurer's Report—Accepted the August 2017 treasurer's report as presented.
e. Pay Application No. 8—Approved payment application no. 8 for the 2016 Field Street
Improvements and authorize payment to Douglas-Kerr Underground, LLC in the amount of
$5,792.48.
f. Pay Application No. 1 —Approve payment application no. 1 and change order no. 1 for the 2017
GBD Alley Improvements and authorized payment to C&L Excavating in the amount of
$173,762.98.
Schultz recognized the attendance of Boy Scout Troop 84 at the meeting.
Public Hearing— Detinquent Hearinq: Mayor Schultz called the hearing to order and stated the purpose
of the hearing is to consider the final assessment rotl for delinquent invoices. Weyrens clarified that
annually the City p�epares a list of outstanding invoices as an assessment roll. Debtors are provided a
final demand for payment and given the opportunity to contest the charges. As no one present wished to
speak, the public hearing was closed.
Wick made a motion authorizing the Mayor and Administrator to execute Resolution 2017-047
certifying the delinquent accounts as presented with a one installment payment in 2018,0%
interest charge, plus a$45 certification fee per item for accounts and 5 year,0°l0 on re-assessed
properties not paid by October 19, 2017 at 10:00 am.The motion was seconded by Loso and
passed unanimously by those present.
Budget-2018: Weyrens introduced the enterprise portion of the budget for 2018. This is the Council's
�rst opportunity to provide feedback for this portion of the budget which includes both operational and
capital projections. Weyrens stated that staff has not prepared a rate analysis at this time as the rates
are based on the budget and included projects. To estimates rates at this time would be fruitless. Loso
believed that the utility rates will not increase; however,Weyrens stated staff had not stated that rates
would be unchanged. It depends on what projects are going to be funded.
When questioned if the budget includes projects, Bartlett responded that the budget includes the
purchase of utility truck and televising of sewer lines, which could result in an improvement.
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The Baker Street generator will also be funded in 2018, however that is under the Engineer CIP. 8artlett
explained that items under the Engineer CIP are generally new projects, rather than those that are
ongoing.
Loso stated he would like to see how projects wili affect the utility rates. Weyrens stated the rates are
based on the Utility Rate Study completed by Cari Brown. The Council wili have a workshop on Thursday,
September 21 S'to continue the budget discussion.
Citv Enqineer Reports, Water Supply Plan: Sabart reported the City has received a notice from the
Minnesota Department of Health (MDH} regarding the need to submit an updated Water Supply Plan.
This is an unfunded mandate and requires submission every ten years. Public Works Director Terry
Thene stated that the City has believes the City has not completed one and it requires a considerable
amount of information and detail. Thene presented the Council with a scope of work for the project which
requires the assistance of the City Engineer. In an effort to reduce the costs, staff has identified items
that they can provide. It is estimated the engineering costs will not exceed $ 13,350.
Wick questioned how such a large expenditure is missed during the CIP process and questioned how the
City tracks legislative requirements. Schultz requested additional information on this requirement so that
he can continue to lobby against unfunded mandates. Wick suggested adding required plans to the CIP.
When questioned how the project will be funded, Bartlett stated that funds are available in the water CfP
that will be reallocated from a repair item. Loso requested that future requests for action include the
funding source.
Schultz made a motion authorizing the execution of the agreement for professionat services with
SEH in the amount of$13,350.00 for completion of the Water Supply Plan. The motion was
seconded by Wick and passed unanimously by those present.
Citv Enqineer Reports. Project Uadates: Sabart stated that the active projects are down to punch list
items. Lanigan Way has paving work to be completed this fall.
Committee Updates, Park Board: Killam reported the Park Board discussed having a naming contest for
East Park. Potentially having a gift card for the winner.
Additionally the Park Board discussed having a pickle ball court at the ice rink location. Thene added the
project would have a low impact to the budget. Wick questioned whether the skating equipment was put
out this summer. Thene stated the equipment was not put out this year as it is not in the best condition.
Also, the Park Board is looking for a permanent location for the equipment rather than having to take in
an out each season.
With regard to the Millstream Park Shelter, Thene reported the contractor is in the process of placing the
windows and siding. If atl goes well, the shelter should be ready for occupancy in October. Schultz
questioned if a date has been established. Weyrens responded that October 15 is a target date with staff
being able to accept reservations.
Thene reported that the Park Board is also reviewing alternatives for fixing the historical marker on 2"a
Ave NW as the monument is splitting in half. The City originally intended to request legacy funding;
however, contractors indicated that if the project would utilize state funding, the cost would be in excess
of$200,000 compared to $ 30,000 without state funding.
Lastly Killam stated the dog park grand opening will be Monday, September 25t"6PM.
Committee Updates, Intergovernmental Meetin4: Loso reported the Area Cities met and discussed
possible legislation to limit tobacco sale to those over 21. Legislative priorities of the area cities were also
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discussed. The next intergovernmental meeting wiil be in October in Sartell to discuss the legislative
priority procedure.
Administrator Reports, Property Lease, 25 1S'Ave NW: Weyrens stated that the Council has previousiy
discussed the potential of renting the former fire hall garage space at 25 1St Ave NW to Bad Habit Brewing
for storage of product. At that meeting the Council voted not to move forward; however, since that time
she was approached by members of the Council to bring the matter back to the Council as some felt that
not enough information was presented the first time. Therefore, Weyrens presented the Council with a
draft lease, similar to that which was used for Little Saints Academy. The lease requires the tenant to pay
a�l utilities, real estate taxes and minor repairs to the facility, requires the City be named as an additional
insured, term is for three years and rent has been increased.
Loso stated that he does not support leasing the facility as it is his understanding the City had to
determine the City does not need the space. Weyrens responded that the statute states that the use
cannot impede with City business. Loso further stated that the former fire garage is a prime location for
the City to use for storage. He further stated that he does not believe warehousing is an allowed use in
the central business district.
Wick questioned if the City is using the facility to which Thene stated they have placed a plow truck in the
bay and some building material for the government center. Police Chief Joel Klein stated that he has a
speed trailer and tires stored there as well.
Killam made a motion authorizing the execution of the lease for space at 25—15t Ave NW with Bad
Habit Brewing.7he motion was seconded by Schultz; motion carried.
Discussion: Wick stated he sees the lease as helping out a local business.
Ayes: Schuftz,Wick, Killam,
Nays: Loso Motion Carried: 3:1
Administrator Reports, Refuse Gontract: Weyrens stated that she has been contract by the refuse hauler,
Republic Services, questioned if the City would consider extending the refuse contract that is set to expire
on December 31, 2017. Republic is request to extend the contract for an additional three years with an
annual increase of approximately three (3) percent. Weyrens stated that the City has been served well by
Republic and the increase is modest. In fact, for 2018 the City would not have to increase the rates
charged to residents if the proposal is accepted.
Schultz made a motion approving a three year refuse contract with Republic Services.The motion
was seconded by Loso and passed unanimously by those present.
Mavor Reports:
• Schuftz stated the APO Policy Board will meet in October to discuss restructuring of the APO.
• The Fire Relief Board met with the main topic of discussion the amount paid per year for the
retirement contribution. The Fire Relief Board will be meeting with the Fire Board to discuss a
proposed increase.
Ad�journ: Wick made a motion to adjourn at 6:56 PM; seconded by Loso and passed unanimously
by those present.
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