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Home My WebLink About2006 Jan 25 St. Joseph Volunteer Fire Department ST. JOSEPH, MINNESOTA 56974 Office of the Chief Fire Advisory Board Meeting St. Joseph Fire Station Wednesday, January 25, 2006 at 6:00 PM 1. Call Meeting to order 2. Approve November minutes 3. Financial Report 4. Old Business A. Carpet for front room. B. Personnel carrier (review bids) C. DAMA boxes on township businesses D. 800 MZ Radio status E. 8t Wendel Township contract F. Other 5. New Business A. Approve 2 Firefighters to state conference B. Relief bylaw update/change C. Firefighter 2 class D. Other 6. Adjournment Thank you Randy Torborg, Fire Chief DRAFT November 9, 2005 Page 1 of 2 Pursuant to due call and notice thereof, the Fire Board for the City of St. Joseph and Townships of St. Joseph and St. Wendel met in regular session on Wednesday, November 9, 2005 at 6:00 PM in the St. Joseph Community Fire Hall. Members Present: Fire Chief Randy Torborg, City of St. Joseph Representative Richard Carlbom, St. Joseph Township Representative Matt Symalla, St. Wendel Township Representative Greg Salk. City Administrator Judy Weyrens. Others Present: Assistant Fire Chief Terry Loso, Jeff Taufen, Brian Orcutt. Minutes: Carlbom made a motion to accept the minutes of May 4, July 6 and September 7, 2005 with the following corrections: Add to Members Present: St. Wendel Township Representative The motion was seconded by Torborg and passed unanimously. Financial Reoort: Weyrens presented the Board with the Financial Statement for July 1 through September 30, 2005. The following is a summary of the 2004 financial statement: Revenues: Expenses $ 87,054.37 ( 16,816.47) Fund Balance 9/30/05 $ 521,685.50 Carlbom made a motion to accept the six-month financial report as presented; seconded by Torborg and passed unanimously. OLD BUSINESS FEMA Grant: Torborg reported that the Fire Department received notification that they did not receive funding for the Personnel Carrier. Therefore, the Fire Department will be requesting the Fire Board fund the purchase through the equipment reserves. Torborg also reported that funds raised through the last Fire Department Fund Raiser will be placed towards the Personnel Carrier. DAMA Boxes: Torborg questioned if the Building Inspector for St. Joseph Township is receiving compliance regarding the installation of DAMA boxes. Matt Symalla of St. Joseph Township stated that Allspec indicated that letters have been sent without much success for compliance. Symalla questioned if the City of St. Joseph has compliance issues. Weyrens stated that all Commercial/Industrial Building Permit applications include the application for a DAMA box and the Building Inspector follows through assuring compliance. Torborg stated that to the best of his knowledge, the only business that did not install a DAMA box was the new pharmacy. 800 MZ Radio: Torborg reported that the Fire Department has purchased the 800MZ radios and they are working on the programming. The initial grant included an allowance of $ 50.00 per radio for programming. New Hires: Torborg reported that the new hires have completed their physicals and have started firefighting training. NEW BUSINESS Communitv Room Caroetina: Torborg requested authorization to install new carpeting in the community room. The carpeting is stained and in dire need of replacement. In discussing the use with flooring vendors, it was discovered that some of the stains are seeping through the sub floor. Therefore it is recommended that the room be carpeting with a sealed carpeting. Symalla made a motion authorizing DRAFT November 9, 2005 Page 2 of 2 the expenditure of up to $ 4,500 from Multiple Concepts Interior to install sealed carpeting in the community room. The motion was seconded by Carlbom and passed unanimously. St. Wendel Contract: Torborg reported that the fire aid contract with St. Wendel expires at the end of 2005. St. Wendel Supervisor Greg Salk stated that the St. Wendel Township Board is requesting continued fire service and questioned if the language in the contract could be softened regarding ownership of property. Weyrens will contact the City Attorney for alternative language and submit a revised contract to Berg for execution. Fire Chief Comoensation: Torborg discussed the time commitment involved with being Fire Chief. He stated that there are many times when he has to use his accrued benefits to perform fire chief duties. Torborg requested that the Fire Board consider compensation of time, mileage and authorize a cell phone for the fire chief. The Fire Board agreed to consider this matter in February 2006. Pension Contribution: Relief Associations Officers Jeff Taufen and Brian Orcutt appeared before the Fire Board to discuss the annual benefit level. Currently vested fire fighters receive $ 1,600 for each year of service as a retirement benefit. It has been many years since the annual benefit has been increased and the Fire Relief Association is requesting the Fire Board consider increasing the amount to $ 1,700 per year of service. Torborg stated that the annual benefit level will help the department recruit and retain volunteers. Fire Board members discussed the affect of municipal contribution if the annual benefit level is increased. Taufen stated that if the annual benefit is increased to $ 1,700 per year the Fire Board will not assume additional liability at this time. Weyrens questioned the affect of increasing the annual benefit to $ 1,800 per year. Orcutt stated that it appears as though the additional increase of $ 100 would create a deficit of $42. Orcutt stated that in addition to discussing the annual benefit level the By-laws for governing the Relief Association must also be amended. Currently the By-laws stated that deferred pension earn 5% interest and it should read up to 5%, based on the earnings of the fund. Torborg made a motion to recommend the City and Township of St. Joseph increase the annual Fire Relief Benefit level from the current $ 1,600 per year of service to $ 1,800 per year of service and authorize the amendment of the Fire Relief Association By-laws to pay up to 5% interest on deferred earnings. The interest rate wi! be based on the earings of the fund. The motion was seconded by Carlbom and passed unanimously. Adiourn: Symalla made a motion to adjourn at 7:20 PM; seconded by Carlbom and passed unanimously. Judy Weyrens Administrator Joint Operating Fire Report 2nd Half Year October 1 through December 31,2005 September 30, 2005 Balance Monthly Revenues St. Joseph Township St. Wendel Township City of St. Joseph College of St. Benedicts State Aid Fire Hall Rent Interest Reimbursements 13,260.85 8,225.61 19,781.91 149.00 Monthly Expenditures 4th Quarter 104,152.27 Fire Fund Summary Beginning Operating Balance Less: Equipment Reserve Building Fund Maintenance Fund 800 Mhz Radio Debt Service Relief Operating Funds Balance 521,685.50 41,417.37 (104,152.27) 458,950.60 (75,000.00) (50,400.00) (5,633.29) (25,000.00) (150,000.00) 152,917.31 CITY OF 51 JOSEPH 01/23/061:46 PM Page 1 Fire Depart 4th Quarter Revenue Current Period: December 2005 SOURCE MTD MTD MTD YTD SOURCE Descr 10 CurYr 11 CurYr 12 CurYr Revenue Balance FUND 105 Fire Fund 33400 State Grants and ai $35,000.00 $0.00 $0.00 $0.00 $46,751.00 -$11,751.00 34202 Special Fire Servic $165,090.00 $41,268.37 $0.00 $0.00 $179,182.75 -$14,092.75 34203 Fire Fighting Reim $500.00 $0.00 $0.00 $0.00 $315.00 $185.00 34781 Fire Hall Rental $2,000.00 $75.00 $0.00 $74.00 $2,699.00 -$699.00 36210 Interest Earnings $10,000.00 $0.00 $0.00 $0.00 $2,287.76 $7,712.24 36230 Contributions from $0.00 $0.00 $0.00 $0.00 $5,535.68 -$5,535.68 36260 Surplus Property $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 36300 Reimbursement $0.00 $0.00 $0.00 $0.00 $240.00 -$240.00 FUND 105 Fire Fund $212,590.00 $41,343.37 $0.00 $74.00 $237,011.19 -$24,421.19 $212,590.00 $41,343.37 $0.00 $74.00 $237,011.19 -$24,421.19 CITY OF ST JOSEPH 01/23/061:43 PM Page 1 Fire Depart 4th qtr of year expend Current Period: December 2005 Budget MTD MTD MTD YTD OBJ OBJ Descr 10 CurYr 11 CurYr 12 CurYr Expense Balance FUND 105 Fire Fund DEPART 42210 Fire Administration 103 Legislative Bodies $100.00 $0.00 $0.00 $0.00 $0.00 $100.00 151 Workers Compo Ins $6,000.00 $0.00 $0.00 $0.00 $5,000.00 $1,000.00 200 Office Supplies $400.00 $0.00 $24.61 $391.93 $703.11 -$303.11 215 software support $1,200.00 $0.00 $0.00 $0.00 $602.74 $597.26 220 Repair and Maint S $200.00 $0.00 $0.00 $0.00 $413.00 -$213.00 301 Audit & Accounting $8,000.00 $0.00 $0.00 $0.00 $0.00 $8,000.00 304 Legal Fees $500.00 $0.00 $0.00 $0.00 $0.00 $500.00 305 Medical & Dental $2,000.00 $324.00 $526.00 $162.00 $4,681.50 -$2,681.50 322 Postage $200.00 $0.00 $0.00 $0.00 $112.90 $87.10 340 Advertising $100.00 $229.60 $0.00 $0.00 $277.60 -$177.60 432 Team Building $800.00 $0.00 $0.00 $0.00 $800.00 $0.00 446 License $100.00 $0.00 $0.00 $0.00 $0.00 $100.00 581 Computer Hardwar $1,000.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 582 Computer Software $250.00 $0.00 $0.00 $0.00 $120.00 $130.00 DEPART 42210 Fire Administrati $20,850.00 $553.60 $550.61 $553.93 $12,710.85 $8,139.15 DEPART 42220 Fire Fighting 101 Salaries $46,000.00 $0.00 $0.00 $32,470.00 $61,635.00 -$15,635.00 122 FICA Contributions $2,800.00 $0.00 $0.00 $2,013.14 $3,821.37 -$1,021.37 125 Medicare Contribut $655.00 $0.00 $0.00 $470.83 $893.75 -$238.75 210 Operating Supplies $1,800.00 $592.57 $0.00 $287.41 $1,967.89 -$167.89 211 AWAIRE Supplies $400.00 $132.50 $0.00 $0.00 $132.50 $267.50 220 Repair and Maint S $2,000.00 $0.00 $0.00 $0.00 $1,192.41 $807.59 240 Small Tool & Minor $1,000.00 $0.00 $0.00 $0.00 $1,425.25 -$425.25 361 General Liability In $16,000.00 $0.00 $0.00 $0.00 $17,000.00 -$1,000.00 384 Refuse Disposal $700.00 $53.73 $0.00 $107.46 $700.10 -$0.10 447 State Aid Reimbur $20,000.00 $0.00 $0.00 $0.00 $0.00 $20,000.00 448 Pension Relief Fire $3,000.00 $0.00 $44,551.00 $3,000.00 $47,551.00 -$44,551.00 580 Other Equipment $20,000.00 $0.00 $0.00 $0.00 $2,376.80 $17,623.20 584 Equipment Reserv $10,000.00 $0.00 $0.00 $0.00 $0.00 $10,000.00 585 Firefighter Equipm $10,000.00 $317.19 $3,184.58 $0.00 $11,669.42 -$1,669.42 DEPART 42220 Fire Fighting $134,355.00 $1,095.99 $47,735.58 $38,348.84 $150,365.49 -$16,010.49 DEPART 42240 Fire Training 104 Taxable Per Diem $2,000.00 $0.00 $480.00 $0.00 $1,440.00 $560.00 122 FICA Contributions $150.00 $0.00 $0.00 $0.00 $59.52 $90.48 125 Medicare Contribut $35.00 $0.00 $0.00 $0.00 $13.92 $21.08 331 Travel & Conferenc $5,000.00 $34.20 $62.79 $0.00 $2,165.27 $2,834.73 433 Dues & Subscriptio $1,000.00 $0.00 $0.00 $0.00 $606.00 $394.00 443 Personnel Training $6,000.00 $0.00 $575.00 $3,203.75 $5,914.48 $85.52 DEPART 42240 Fire Training $14,185.00 $34.20 $1,117.79 $3,203.75 $10,199.19 $3,985.81 DEPART 42250 Fire Communications 230 Repair & Maint $500.00 $0.00 $241.63 $0.00 $308.69 $191.31 321 Telephone $1,500.00 $97.27 $288.63 $184.79 $1,824.72 -$324.72 580 Other Equipment $1,000.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 DEPART 42250 Fire Communicat $3,000.00 $97.27 $530.26 $184.79 $2,133.41 $866.59 DEPART 42260 Fire Repair Service 220 Repair and Maint S $0.00 $5,036.57 $873.60 $295.89 $6,842.37 -$6,842.37 DEPART 42270 Medical Services 210 Operating Supplies $500.00 $76.18 $38.09 $0.00 $1,737.86 -$1,237.86 230 Repair & Maint $500.00 $0.00 $0.00 $0.00 $0.00 $500.00 580 Other Equipment $500.00 $0.00 $0.00 $0.00 $0.00 $500.00 CITY OF ST JOSEPH 01/23/06 1 :43 PM Page 2 Fire Depart 4th qtr of year expend Current Period: December 2005 Budget MTD MTD MTD YTD OBJ OBJ Descr 10 CurYr 11 CurYr 12 CurYr Expense Balance DEPART 42270 Medical Services $1,500.00 $76.18 $38.09 $0.00 $1,737.86 -$237.86 DEPART 42280 Fire Station and Building 220 Repair and Maint S $5,000.00 $0.00 $0.00 $680.93 $1,653.36 $3,346.64 300 Professional Servic $600.00 $0.00 $90.00 $0.00 $90.00 $510.00 381 Electric Utilities $5,500.00 $402.64 $393.51 $472.88 $5,192.08 $307.92 383 Gas Utilities $6,000.00 $111.92 $279.43 $1,364.02 $5,492.85 $507.15 530 Improvements Oth $500.00 $0.00 $0.00 $0.00 $0.00 $500.00 DEPART 42280 Fire Station and $17,600.00 $514.56 $762.94 $2,517.83 $12,428.29 $5,171.71 DEPART 42281 Community Room 210 Operating Supplies $500.00 $0.00 $0.00 $0.00 $129.72 $370.28 220 Repair and Maint S $3,000.00 $0.00 $0.00 $0.00 $93.65 $2,906.35 300 Professional Servic $1,000.00 $180.00 -$150.00 $0.00 $782.84 $217.16 DEPART 42281 Community Roo $4,500.00 $180.00 -$150.00 $0.00 $1,006.21 $3,493.79 DEPART 49301 Transfer to other Funds 700 Misc $2,500.00 $0.00 $0.00 $0.00 $0.00 $2,500.00 FUND 105 Fire Fund $198,490.00 $7,588.37 $51,458.87 $45,105.03 $197,423.67 $1,066.33 $198,490.00 $7,588.37 $51,458.87 $45,105.03 $197,423.67 $1,066.33 CITY OF ST JOSEPH 01/23/06 1 :38 PM Page 1 Fire Check Register Check # Search Name Comments Amount DEPART OBJ Period 11 November DEPART 42210 Fire Administration 036490 AMERICAN BUSINESS FORMS Purchase order forms $24.61 42210 200 036492 CENTRACARE CLlNC B Loso, J Schloemer, $526.00 42210 305 DEPART 42210 Fire Administration $550.61 DEPART 42220 Fire Fighting 036465 ST. JOSEPH FIRE RELIEF ASSN 2005 State Aid $44,551.00 42220 448 036471 MUNICIPAL EMERGENCY SERVICES Fusion Brass coat, pa $3,184.58 42220 585 DEPART 42220 Fire Fighting $47,735.58 DEPART 42240 Fire Training VOID Labor Distribution $480.00 42240 104 VOID Labor Distribution $62.79 42240 331 036482 CHERNE, AMANDA Fire fighting I - reimbur $575.00 42240 443 DEPART 42240 Fire Training $1,117.79 DEPART 42250 Fire Communications 036491 BATTERIES PLUS 2 nicad batteries $162.62 42250 230 036539 MOTOROLA repair pager 136WEL2 $79.01 42250 230 036460 VERIZON WIRELESS cell phone-fire depart $154.68 42250 321 036463 TOS METROCOM telephone $99.40 42250 321 036515 US CABLE internet service $34.55 42250 321 DEPART 42250 Fire Communications $530.26 DEPART 42260 Fire Repair Service 036552 TENVOORDE MOTOR COMPMANY Repair Econoline $873.60 42260 220 DEPART 42270 Medical Services 036483 CENTRAL MCGOWAN medical oxygen $38.09 42270 210 DEPART 42280 Fire Station and Building 036551 SUMMIT FIRE PROTECTION Annual Fire Sprinkler I $90.00 42280 300 036516 XCELENERGY Oct usage $0.03 42280 381 036556 XCELENERGY Nov usage $393.48 42280 381 036556 XCELENERGY Nov usage $279.43 42280 383 DEPART 42280 Fire Station and Building $762.94 DEPART 42281 Community Room 000935 ST. JOSEPH Y2K LIONS donation for carpet cle $150.00 42281 300 Period 11 November $51,758.87 Period 12 December DEPART 42210 Fire Administration 036562 ALL STAR TROPHEY 036602 OFFICE MAX 036607 POSITIVE 10 INC 036615 ST. CLOUD HOSPITAL DEPART 42210 Fire Administration retirement & awards pi office supplies 6 Id cards B Loso Hep B vaccine $219.35 $113.88 $58.70 $162.00 $553.93 42210 42210 42210 42210 200 200 200 305 CITY OF ST JOSEPH 01/23/061:38 PM Page 2 Fire Check Register Check # Search Name Comments Amount DEPART OBJ DEPART 42220 Fire Fighting VOID Labor Distribution $145.00 42220 101 VOID Labor Distribution $32,325.00 42220 101 VOID Labor Distribution $8.99 42220 122 VOID Labor Distribution $2,004.15 42220 122 VOID Labor Distribution $468.73 42220 125 VOID Labor Distribution $2.10 42220 125 036584 JM GRAYSTONE OIL CO., INC Fuel $287.41 42220 210 036563 ALLIED WASTE SERVICES Nov services $53.73 42220 384 036688 ALLIED WASTE SERVICES Dec usage $53.73 42220 384 036634 ST. JOSEPH FIRE RELIEF ASSN 2005 Fire Relief fund $3,000.00 42220 448 DEPART 42220 Fire Fighting $38,348.84 DEPART 42240 Fire Training 036612 RIDGEWATER COLLEGE 2-Grain Bin Rescue & $1,250.00 42240 443 036613 RISK'S SAFETY CONSULTING CO. 5 first responder intial $1,953.75 42240 443 DEPART 42240 Fire Training $3,203.75 DEPART 42250 Fire Communications 036620 TOS METROCOM telephone $100.09 42250 321 036621 US CABLE internet service-Dee $46.55 42250 321 036623 VERIZON WIRELESS cell phone-Dee $46.76 42250 321 036661 LYON, MIKE phone holders #5 $21.39 42250 321 510478 VERIZON WIRELESS rebate for cell phone $30.00 42250 321 DEPART 42250 Fire Communications $244.79 DEPART 42260 Fire Repair Service 036678 ST. CLOUD TRUCK SALES repair turck #1 $295.89 42260 220 DEPART 42280 Fire Station and Building 036565 BAKER ELECTRIC relocated disconnect- $116.95 42280 220 036575 DESIGN ELECTRICAL CONTRACTORS repair lights at fire stati $313.49 42280 220 036610 PRECISE REFRIGERATION INC maintenance work on $250.49 42280 220 036686 XCELENERGY Nov Usage $472.88 42280 381 036686 XCELENERGY Nov Usage $1,364.02 42280 383 DEPART 42280 Fire Station and Building $2,517.83 Period 12 December $45,165.03 $96,923.90