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HomeMy WebLinkAbout[05] Public Hearing, Community Dev. Block Grant Council Agenda Item 5 MEETING DATE: January 16, 2018 AGENDA ITEM: Public Hearing, Community Development Block Grant Small Cities Development Program SUBMITTED BY: Administration/Community Development BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: On August 21, 2017, the City Council approved a contract for services with the Central MN Housing Partnership (CMHP) for preparation and submittal of a preliminary grant proposal and a full grant application to the Department of Employment & Economic Development (DEED) Small Cities Development Program (SCDP). The Council authorized supporting the grant with a financial commitment of $25,000 and also approved the targeted areas as recommended by CMHP. The target area was based on a windshield survey by CMHP staff using the grant criteria when defining the target area. BACKGROUND INFORMATION: The housing rehab program provides assistance to qualifying home owners to repair or replace deteriorated roofing, soffit/fascia, gutters, siding, windows and doors. Interior items are also eligible and include electrical, plumbing, new furnaces, insulation, lead based paint remediation, and health and safety items. CMHP determined the target areas (Plan A & Plan B) based on the size and number of homes in an area that appeared to meet grant criteria. DEED places an emphasis on small target areas with the highest number of homes that need work. The grant program is highly competitive. Last fall, CMHP submitted the preliminary grant proposal to DEED. The City of St. Joseph was one of 36 communities out of 48 who submitted a preliminary proposal who were invited to submit a full grant application. CMHP would submit the full application, which is due February 22, 2018. Ed Zimny, CMHP Program Director – SCDP will provide an overview of the grant program at the council meeting. ATTACHMENTS: Request for Council Action Public Hearing Notice Materials & Information Handout on SCDP Plan A and Plan B Target Area Maps Resolution 2018-002 St. Joseph Citizen Participation Plan REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute Resolution 2018-002 authorizing submittal of the grant application for housing rehabilitation to DEED requesting funding through the Small Cities Development Program and to accept the St. Joseph Citizen Participation Plan. CITY OF ST. JOSEPH RESOLUTION 2018-002 RESOLUTION AUTHORIZING GRANT APPLICATION COMMUNITY DEVELOPMENT BLOCK GRANT SMALL CITIES DEVELOPMENT PROGRAM BE IT RESOLVED that the City of St. Joseph act as the legal sponsor for the project contained in the Application to be submitted on February 22, 2018 and that Rick Schultz, Mayor (First Authorized Official) and Judy Weyrens, City Administrator (Second Authorized Official) are hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of the City of St. Joseph. BE IT FURTHER RESOLVED that the City of St. Joseph has the legal authority to apply for financial assistance, and the institutional, managerial and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of St. Joseph has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the State, the City of St. Joseph may enter into an agreement with the State of Minnesota for the approved project, and that the City of St. Joseph certifies that it will comply with all applicable laws and regulations as stated in all contract agreements. NOW, THEREFORE BE IT RESOLVED that Rick Schultz, Mayor (First Authorized Official) and Judy Weyrens, City Administrator (Second Authorized Official), or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project on behalf of the City of St. Joseph. I CERTIFY THAT the above resolution was adopted by the St. Joseph City Council of the City of St. Joseph on January 16, 2018. SIGNED: ____________________________ Date: Rick Schultz, Mayor ____________________________ Date: Judy Weyrens, City Administrator WITNESSED: ____________________________ Date: Signature/Title City of St. Joseph Citizen Participation Plan – CDBG Funds Pursuant to Section 104(a)(3) of the Housing and Community Development Act of 1974, as amended, this Citizen Participation Plan is hereby adopted to ensure that the citizens of the City of St. Joseph (hereinafter referred to as the Applicant), particularly persons of low and moderate income residing in slum and blight areas and in areas in which CDBG funds are proposed to be used, are encouraged to participate in the planning and implementation of CDBG-funded activities. Public Hearing A public hearing or public hearings will be the primary means of obtaining citizen views and responding to proposals and questions related to community development and housing needs, proposed CDBG activities and past CDBG performance. Prior to submitting a CDBG application to the State of Minnesota, the Applicant will need to conduct at least one public hearing to identify community development and housing needs, including the needs of very low and low income persons, as well as other needs in the community that might be addressed through the CDBG program. At the hearing, the Applicant must also, at minimum, review the proposed CDBG activities, their benefiting location(s), overall cost and proposed financing, and the implementation schedule. In addition, the past performance of the Applicant in carrying out CDBG responsibilities should be reviewed. Compliance with historic requirements of the CDBG program must be discussed, including whether there are/may be any historic or potentially historic buildings in the target area, and how the Applicant intends to address compliance with federal regulations governing the “Protection of Historic Properties.” Formal notice of the public hearing must be provided, which follows the posting/publication requirement(s) of the Applicant. A public notice will also be posted in places frequented by the public, especially low and moderate income persons benefiting from or affected by proposed CDBG activities. As circumstances warrant and as the Applicant determine necessary or appropriate, participation may additionally be specifically solicited from persons of low and moderate income, those benefiting from or affected by CDBG activities and/or representatives of such persons. Hearings will be held at times and in locations convenient to potential and actual beneficiaries and with accommodation for the handicapped. In case of public hearings where a significant number of non-English speaking residents can be reasonably expected to participate, arrangements will be made to have an interpreter present. Citizens must be provided the opportunity to comment upon the original Citizen Participation Plan and on substantial amendments to it, or to the activities for which CDBG funds will be used. Public Information and Records Information and records regarding the proposed and past use of CDBG funds will be available at St. Joseph Government Center, 75 Callaway St. E, St. Joseph MN during regular office hours. The public will be so informed of this by public notice. Special communication aids can be made available to persons upon request. Written Comments and Response The Applicant will respond to written complaints and grievances, in writing, in a timely manner. When at all possible, such written responses shall be made within fifteen (15) working days. City of St. Joseph Applicant Signature of Chief Elected Official of Applicant Date NOTE: EACH JURISDICTION PARTICIPATING IN A JOINT APPLICATION IS REQUIRED TO FOLLOW CITIZEN PARTICIPATION REQUIREMENTS. A SINGLE PLAN CAN BE USED FOR A MULTI-JURISDICTIONAL APPLICATION, BUT CITIZENS FROM ALL JURISDICTIONS MUST BE GIVEN AN OPPORTUNITY TO PARTICIPATE.