The URL can be used to link to this page

Home My WebLink About2005 [09] Sep 01 I I I September 1, 2005 Page 1 of4 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, September 1, 2005 at 6:30 PM at the St. Joseph City Hall. Members Present: Mayor Richard Carlbom. Councilors AI Rassier, Dale Wick, Ross Rieke, Renee Symanietz. Administrator Judy Weyrens. Others Present: Consent Aqenda: Symanietz made a motion to approve the consent agenda as follows: a. Bills Payable - Approve check numbers 036155-036194 b. Minutes - Approve the minutes August 4, and August 18, 2005 c. Assignment of Lease - Authorize the Mayor to execute the Sign Lease with the additional provision recommended by the City Attorney. d. Premise Permit - Accept the premise permit of the Minnesota Deer Hunters Association for lawful gambling at the College of St. Benedict. e. Equipment Purchase - Authorize the purchase of a Band Saw from Grainger in the amount of $2,400 as equipment replacement. f. Equipment Purchase - Authorize the purchase of a Tree Planter from Rudolph's Inc in the amount of $996 as equipment replacement. g. Ordinance Amendments - Approve the amendments to the General Parking Ordinance and Parking of Semi Trailers, Trailers, Trucks and Truck Tractors and authorize the Mayor and Administrator to execute the Ordinance Amendments causing the same to be published. h. Application for Payment - Authorize the Mayor to execute application for payment #3 for the 2005 Hill Street and 3rd Avenue SW Improvements and authorize payment to RL Larson Excavating in the amount of $182,873.48. i. Application for Payment - Authorize the Mayor to execute application for payment #4 for the 2005 Cloverdale Area Improvements and authorize payment to Larson Excavating in the amount of $20,629.13. The motion was seconded by Rassier and passed unanimously. Public Comments to the Aqenda: No one present wished to speak. Northland Heiqhts - 3.1 M Bond Sale: Rassier made a motion to remove this item as the bonds were issued in an earlier meeting. The motion was seconded by Symanietz and passed unanimously. CITY ENGINEER REPORTS Proposed 2006 Street Improvement Proiect: City Engineer Tracy Ekola presented the Council with the feasibility report for the proposed 2006 Street Improvement Project. The proposed area includes the following streets: ".,.,..,.".".....-.-........-----.--....."".',".".".,.,."........----------.........".-..............." 111st~\I~n~e~C3Stm . . .11~C3k~r~~~~~t~astt()q()~~ty'3()C3cj?5J r;:;-::--.---.-.-.m.-..---.-.--....-I'----.-----.-...----....; il~.~cj~\I~~..~.~..l::m . .....m........ .mi~C3.k.~~~t~~~t..~~() ~.~.~ .~~r~.~~.~...................1 . ...... _..Jt~C3~~~~~~~~t~.~() Ash ~.~r~~~~m...mJ 11~~I~~tr~~t~ .... .. J 1~~~~\I~~~~~~t()~rcj~\I~~~~~~mJ 1~1.1~.}'.~().r!~ ()!m~~!~_~t. ~ .m.JIQ()I~~g.~_~\I~!:l~~..? to_~r,cjm~\I~!:lue~.~mJ 11~II~yw!:l()!:!~()!~:w..MNm.~~~~~U q.()II~9.~.~venue.!'J to3rd A il~ll~y~a~t()f..1~t~\I~n~~m~mj l~ak~r?~~~~t..~t()~~~..?t~~~t..~C3~t... ~11~i~~~(~!~n~~\I~n.~~w~I::J 1~.C3k.~r ..~tr~~tg .t() ~~I~~tr~~~~C3~t.. I!AII~}'m~~~~()L!w~t ~\I.~........~w:'I~II~y!:l.().rth ()f..~~I~....~!;t().~~~. S~ml::.... i Able Street E Avenue SE to 6th Avenue SE ...m..l i ...... ._.;.---=7.=www..-.::.....................~~.~::..::J [~~~.~~~~()~C3~~~~.~~.c~.~.~i~~~~r~~~t.(] September 1, 2005 Page 2 of 4 The streets mentioned above are the last section of old street and water main that are in need of replacement. The Council has previously considered ordering the improvements, but delayed the improvement for other projects. I Since the City will be required to chlorinate the water with the construction of the new plant, it is important to replace the old water main. In 1996 when the existing water filtration plant was renovated the City was required to chlorinate the water. When the chlorination was started some residents experienced discolored water and water with particles. The majority of the affected residents were serviced by old water mains, which were 40 to 50 years old. Over time mineral deposits collect on the pipes. When the City chlorinated some of the mineral deposits were broke loose causing discolored water and particles in the water. Due to the amount of old water main, the City stopped the chlorination and requested an extension to chlorinate from the MN Department of Health. The City informed the State that over the next years the old water main would be replaced and as soon as that was complete the City would chlorinate the water. The construction of the new water filtration plant again arises the question of chlorination. Regardless of the replacement of water main the City will be required to chlorinate. Ekola stated that the proposed improvement for 2006 completes the old water main replacement plan. Ekola stated that the proposed project includes the pavement of alleys within the project area. The City has the policy to include the cost of alley improvements at the time of preparing the feasibility report. This improvement can be seen as an alternative and removed if the Council so chooses. The proposed project also includes the replacement of the clay sewer lines. The Wastewater Operator has requested that the City consider replacing the clay pipes whenever an improvement is completed. Clay pipes have a tendency over time to be high maintenance. The City has televised the sewer in the project area, and an alternative to pipe replacement is lining the sewer lines where they are showing where. Ekola stated the feasibility report indicates which pipes need repair and like the alley improvement, the sewer line I replacement can be considered an alternative. The project also includes the replacement of the 6-inch forcemain at the intersection of 6th Avenue SE and Able Street East. When the project is complete the existing forcemain will be abandoned. The following table illustrates the probable costs of the improvement and associate revenue sources: Probable Costs 2006 Street Improvement 2006 Forcemain Replacement $ $ 2,497,195.00 52,515.00 Proposed Revenue Assessment Income Enterprise Funds Other City Funds $ $ $ 1,484,055.14 740,719.63 604,507.00 Weyrens stated that if the Council wishes to move forward a public hearing must be scheduled for a public improvement hearing. The hearing notice will be published and notices will be forwarded to all affected property owners. Due to the large number of residents the meeting will need to be held at the St. Joseph Community Fire Hall. Rassier made a motion authorizing the Mayor and Administrator to execute Resolution 2005-21, Receiving Report and Calling for the Improvement Hearing for the 2006 Street/Utility Improvement. The hearing will be held on September 21, 2005 at the St. Joseph Community Fire Hall. The motion was seconded by Rieke and passed unanimously. 2005 Sanitary Sewer Rehabilitation: Ekola stated that previously the Council authorized the solicitation of I bids for the sanitary sewer rehabilitation for two sections of sewer pipes that are in need of repair. One section of pipe is located on Date Street and the second is on Birch Street West. The City only received I I I September 1, 2005 Page 3 of4 one bid, that being Insituform in the amount of $ 23,275.00. Ekola stated that if approved the work would be completed in 2005. Rassier made a motion to accept the quote of Insituform in the amount of $ 23,275 for the 2005 Sanitary Sewer Rehabilitation. The motion was seconded by Wick and passed unanimously. Water Filtration Plant Update: Ekola reported that the plans for the water filtration plant are 90% complete and the Council will be reviewing the plans on September 15, 2005. Once the plans are approved the project will be bid. 2005 Seal Coat: Ekola reported that the 2005 Seal Coat project has been completed and the contractor is requesting payment. Based on the recommendation of the Engineer, Rieke made a motion to authorize payment to Allied Blacktop in the amount of $ 23,275 for the 2005 Seal Coat Improvement. The motion was seconded by Rassier and passed unanimously. MAYOR REPORTS School Board: Carlbom stated that he is continuing to work with District 742 on future school needs in St. Joseph and the Council will discuss this matter on September 15, 2005. Downtown Business Committee: Carlbom stated that the Downtown Committee has meet recently and they continue to discuss the viability and improvement of the Downtown area. In an effort to gather the downtown property owners, the Downtown Committee will be hosting a social event, inviting all the downtown property owners. Off Campus Housinq Meetinq: Carlbom reported that he along with the Police Chief and Administrator will be meeting with the Off Campus students at 8:00 PM this evening. COUNCIL REPORTS SYMANIETZ Interqovernmental Meetinq: Symanietz reported that she along with the Council attended the Intergovernmental Meeting. The main speaker at the meeting discussed the importance of economic development. WICK - No Report RASSIER - No Report RIEKE - No Report ADMINISTRATOR REPORTS Cable Franchise Transfer: Weyrens reported that the area City Administrators and Attorneys have meet regarding the pending transfer of Seren Innovations to Charter Communications. Since the transaction has the potential for long term affects on the residents it is important to make sure the transfer addresses the needs of the communities. The most efficient manner to complete this task is jointly. Participating Cities will be required to execute a Joint Powers Agreement. The JPA will identify the scope of work and the distribution of expense. Rieke made a motion to participate in the joint venture reviewing the cable franchise transfer, allowing St. Joseph to be part of the Joint Powers Agreement. The final agreement must be presented to the Council before execution. The motion was seconded by Rassier and passed unanimously. September 1, 2005 Page 4 of 4 Adiourn: Symanietz made a motion to adjourn at 7:40 PM; seconded by Rassier and passed unanimously. ~1:~ I I I