HomeMy WebLinkAbout2015 [05] May 06 May 6, 2015
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Pursuant to due call and notice thereof, the Fire Board for the City of St. Joseph and Townships of St.
Joseph and St.Wendel met in regular session on Wednesday, May 6, 2015 at 6:00 PM in the St.Joseph
Fire Hall.
Members Present: Fire Chief Jeff Taufen, City of St. Joseph Representative Bob Loso, St.Joseph
Township Representative Jeff Janssen, St.Wendel Township Representative Greg Salk. City
Administrator Judy Weyrens.
Others Present: Assistant Fire Chief Justin Honer.
Minutes: Janssen made a motion to approve the minutes from February 4, 2015 as presented;
seconded by Loso and passed unanimously.
Financial Report:Weyrens presented the 1S�Quarter Financial Summary:
Revenues $ 70,936.10
Expenditures $ ( 38,710.09)
Fund Balance $ 497,912.16
Weyrens stated that the report as presented represents the year end unaudited balances,with final
balances anticipated in shortly.Weyrens stated that the operational fund balance shows a deficit balance
of$49,862.95 as of March 31, 2015. The deficit reflects the Fire Boards decision to buy down the reserve
balance in the amount of$ 10,000 to supplement the budget. In addition, the Fire Fund has typically
received a contribution from the College/Monastery of St. Benedict in the amount of$ 15,000 which did
not occur in 2014. As reported at the last meeting the College/Monastery has changed their position on
providing an annual contribution and review the potential and amount each year.
The Fire Fund revenue represents 24% of the budgeted revenue for year, which does include a
contribution from the College/Monastery of St. Benedict. The expenditures represent spending
approximately 24% of the expenditure budget. Loso made a motion to accept the 1st Quarter
Financial Report as presented; seconded by Janssen and passed unanimously.
NEW BUSINESS
DNR Grant: Taufen reported that each year the DNR accepts funding requests for fire equipment through
the Rural Fire Department Matching Grant Program. Last year the Fire Department applied for funding
assistance to purchase four pump cans and were unsuccessful. This year the Department would like to
apply for funding in the amount of$ 1,200 for the purchase of two pagers ($ 1,200), two dip torches
(201.09 each); and five lengths of 2'/z fire hose at$ 154.11 each). Since it is a matching grant, the total
purchase would be$ 2,400. Taufen clarified that the requested equipment is needed and not being
purchased due to a funding opportunity. Loso made a motion authorizing the Fire Department to
apply for funding from the DNR through the matching Rural Fire Department Grant program in the
amount of$ 1,200 for the purchase of the equipment stated above. If awarded funding,the Fire
Fund will match the grant in the amount of$ 1,200. The motion was seconded by Salk and passed
unanimously.
LDH Fire Hose: Taufen requested authorization to purchase two(2)one hundred foot length sections of
LDH Hose for Ladder Truck#2, replacing sections that are defective. Taufen stated that two of the
current hose sections have holes and were purchased with the truck in 2001. Without replacing the hose
sections, the Fire Department may not be able to get close enough to a structure to be effective and safe.
Salk made a motion authorizing the purchase of two(2)sets of hundred foot LDH hose sections at
at cost of$605.88 per section for a total cost of$ 1,211.76. The motion was seconded by Janssen
and passed unanimously.
Parkinq Lot: Taufen reported that the parking lot is starting to show wear as it was originally constructed
in 1997. Preventive maintenance has occurred, but there are sections that are starting to breakup. The
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Fire Board discussed options of replacing sections, patching or complete replacement. As it is only the
southern portion of the parking lot that is showing distress, it was determined that it would be prudent to
repair the failing section. When questioned the cost for the repairs, Honer suggested that the expenditure
could be between$ 3,500 to$4,000. Salk made a motion authoring Taufen to solicit competitive
quotes to repair the failing section of the parking lot and complete the repairs provided the cost
does not exceed $4,000. If the cost exceeds the limit it should be brought back to the Fire Board
for reconsideration. The motion was seconded by Janssen and passed unanimously.
Other—Fire Contract: Weyrens reported that the Fire Contract between the City of St. Joseph, Township
of St. Joseph and St.Wendel Township expires in May 2016. Due to the changing boundaries Weyrens
questioned the Board how they would like to proceed with the discussions for renewal. The Board agreed
to start the discussion and suggested that Weyrens send a copy of the contract to each member for future
discussions.
Membership: Taufen reported that the City has received six applications have been received for the two
open fire fighter positions, with one candidate dropping prior to the interview. The candidate withdrew as
after realizing the required commitment he did not feel he would have adequate time to devote to the Fire
Department. The Fire Departments investigating committee has completed the interview and agility
testing and has recommended the Fire Board authorize the hiring of Justin Hunt and Dan Voight. Salk
made a motion to recommend the City Council hire Justin Hunt and Dan Voight as recommended
by the Fire Investigating Committee as pay per response Fire Fighters effective July 1,2015. The
motion was seconded by Janssen and passed unanimously.
Adiourn: Salk made a motion to adjourn at 6:48 PM; seconded by Loso and passed unanimously.
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Jud Weyr�ns
Adm nistrator