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HomeMy WebLinkAbout[04a] March 19th & 27th Minutes March 19, 2018 Page 1 of 4 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Monday, March 19, 2018 at 6:00 PM at the St. Joseph Government Center, opening with the pledge of allegiance. Members Present: Mayor Rick Schultz, Councilors Dale Wick, Troy Goracke, Bob Loso Administrator Judy Weyrens. Others Present: Julie Johnson, Kevin Johnson, Will Huston, Rich Schwegel, Chad Carlson City Representatives Present: City Engineer Randy Sabart, Public Works Director Terry Thene, Finance Director Lori Bartlett, Community Development Director Therese Haffner, Police Chief Joel Klein Public Comments: Approve Agenda: Loso made a motion to approve the agenda. The motion was seconded by Wick and passed unanimously by those present. Consent Agenda: Loso made a motion to approve the consent agenda as follows; seconded by Schultz and passed unanimously. a. Minutes – Approved the minutes of March 5, 2018. b. Bills Payable – Approved check numbers 053206-053271, Payroll EFT #001479-001484 and Accounts Payables EFT #001822-001824. c. Master Partnership Contract – Authorized the Mayor and Administrator to execute Resolution 2018-012 Authorizing Execution of the Master Partnership Contract between the City of St. Joseph and MnDOT. d. Financial Report – Accepted the February 2018 financial report as presented. e. Fire Relief Contribution – Increased the annual contribution from the current $2,000 per year of service per fire fighter to $2,100 per year of service per fire fighter effective January 1, 2019. f. Capital Equipment Purchase – Authorized the purchase of an 80K generator with connection to SCADA for the Baker Street Lift Station in the amount of $43,648.00. g. WTP #1 Filter Rehabilitation – Authorized piping modifications for the rehabilitation of WTP #1 at the request of MN Department of Health. Public Hearing, Outdoor Special Event, St. Joseph Parish: Weyrens stated the purpose of the meeting is to consider an outdoor event for St. Joseph Parish on July 3 and July 4. The event will be the same as previous years with the concert beginning at 6:00 PM and ending at midnight on July 3rd. Part of the site plan is to close College Ave from MN St to Baker St E. The Police Chief is working with the parish and community members to assure that adequate staff and training is included. Schultz opened the public hearing. Rich Schwegel, St. Joseph Parish: Schwegel approached the Council representing the Church of St. Joseph. The parish has sent notices to community members neighboring the festival offering them a night’s stay in the hotel. Schwegel stated any concerns received from residents should go to him as he is more than willing to work with residents on any issues that come up. Schwegel stated the Church has hired a professional security company to help with the crowds as opposed to asking members of the parish as they have done in the past. Weyrens stated a concern was received regarding the high amplification of the music as well as lessening the rehearsal and sound checks. Schwegel stated he received the same complaint and the rehearsal times will be shortened. Schwegel added the volume of the music will not be changed. The speakers point towards the west and if turned down, those in the back of the parking lot will not be able to hear the music. Wick questioned when the CSAH 75 roadwork will be done. Weyrens stated the City has not received the timeline, but everyone will work together to make the festival as smooth as possible. March 19, 2018 Page 2 of 4 As no one else present wished to speak, Schultz closed the public hearing. Loso made a motion authorizing the Mayor and Administrator to execute the Temporary Outdoor Liquor License for St. Joseph’s Parish for an event to be held on July 3, 2018 between 6:00 PM and midnight and to approve the temporary road closures for July 3 and 4, 2018. The motion was seconded by Wick and passed unanimously by those present. Public Hearing, Outdoor Special Event, The La Playette: Schultz opened the public hearing for the Outdoor Special Event. Weyrens stated the City received an application for an outdoor permit to celebrate th the 60 Anniversary of the La Playette. The event is scheduled for September 8, 2018 between the hours of 7:00 PM and 11:00 PM. The Police Chief has reviewed the application and did not raise any concerns. As no one present wished to speak, Schultz closed the public hearing. Goracke questioned if the new construction next door would be impacted by the event. Weyrens stated that the property owners are aware of the construction and will work with the developer to make sure access is available. Wick made a motion authorizing the Mayor and Administrator to execute the Temporary Outdoor Liquor Permit for the La Playette for an event to be held on September 8, 2018 between 7:00 PM and 11:00 PM. The motion was seconded by Loso and passed unanimously by those present. Planning Commission, Preliminary Plat/PUD-Southview Heights: Weyrens reported that the Planning Commission recently conducted a public hearing for the preliminary plat/PUD for the plat entitled Southview Heights. The development includes 54 living units to include three (3) six (6) plexes and the th balance duplexes. All of the housing units will be rental with access to 20 Ave NE. Weyrens stated the Planning Commission approved the project contingent upon meeting the lot coverage requirements. Kevin Johnson, KJ Development: Johnson approached the Council as the property owner. Johnson stated he has owned the property since 2001 and has been trying to work on a development for that lot. The proposal is for 54 units and believes the development would also serve as a buffer between Liberty Point and the Armory. All the units will be rentals and the development will be completed in phases. Wick questioned what issues remain outstanding. Weyrens stated the connection to the trail system still has to be determined as well as the meeting the green space requirement. The number of trees needed will be determined and the setbacks were of no concern to the Planning Commission. Will Huston, Westwood: Huston approached the Council as the project engineer. Huston stated that since the Planning Commission meeting he has had the opportunity to re-calculate the impervious surface and the accompanying City Ordinance. While the Ordinance limits impervious surface to 50% and the proposed development indicates that site is at 55%. Huston stated another issue presented by staff is the location of the developments connection to the trail system. The proposal has the trail connecting on the south side of the development. Staff recommends having a trail connection running along the northern th boundary of the property as well as sidewalk along with western side of 20 Avenue. Huston stated that if they were to construct the sidewalk as suggested by staff, it would not have a connection; therefore he questioned the need. Weyrens stated that the City has required other development to complete sidewalks such as McDonalds and Kwik Tripp agreed to pay the construction cost on both their St. Joseph locations when the th connection is completed. Wick suggested including the requirement to construct the sidewalk along 20 Ave at the time the sidewalk is built. Schultz stated he is okay with the proposed green space at 55.5% as well as having the sidewalk requirement included in the developer agreement. Weyrens questioned if the trail connection will be constructed with impervious material and if so how would that impact the green space requirement. Huston stated the trail is a small connection and would not have a large impact on the overall percentage. March 19, 2018 Page 3 of 4 City Engineer, Randy Sabart questioned if the utility system is public or private. Sabart noted that a public system would be harder for the City to maintain as the road widths are narrower. Sabart suggested having language in the developer agreement preventing the City from having to take over street maintenance in the development in the future. Huston stated the system is proposed as private and the City would not have to repair the system. Schutz made a motion authorizing the Mayor and Administrator to execute resolution 2018-013 approving the Preliminary Plat and Preliminary PUD of Southview Heights based on the following conditions being met: 1. All engineering issues are addressed 2. Final plat and site plan approvals are required prior to development. Development fees, including but not limited to park dedication, storm development, etc. is required at time of final plat. The developer/owner will be required to enter into a development agreement with the City in accordance with the city subdivision ordinance. 3. (Updated Trail Requirement Language) 4. That the maximum impervious surface will be 55.5% 5. That the emergency access be constructed and maintained at the expense of the developer/owner, including snow removal. 6. That the exterior finish materials for all the buildings will meet the R3 ordinance requirements. 7. That landscaping will meet city ordinance requirements. 8. That the minimum setbacks shall follow the R3 ordinance, except that the minimum rear yard and south side yard setbacks shall be 30 feet. 9. The Developer will be responsible for reimbursing the City for the cost of the sidewalk th along 20 Ave NE when it is constructed and shall be responsible for the full length of the abutting property. The motion was seconded by Goracke. Schultz made a motion amending the previous motion to include language in the developer agreement stating the utility system will be private and that at no time in the future will it be turned into a public system. The motion was seconded by Loso and passed unanimously by those present. City Engineer Reports: No Report Administrator Reports: No Report Mayor Reports: No Report Wick made a motion for the Council to enter into a closed meeting at 6:48 PM, pursuant to MN Statute 13.05D 3(c) 1&3 to discuss a possible offer for the properties located at 25 College Ave N and 35 College Ave N. The motion was seconded by Schultz and passed unanimously by those present. The following attended the closed meeting: Mayor Rick Schultz; Councilors Dale Wick, Bob Loso and Troy Gorake; City Administrator Judy Weyrens; City Attorney Tom Jovanovich and Chris Nelson. Schultz reopened the current city council meeting at 7:11 PM and stated that no action will be taken by the Council as a result of the closed meeting. City Attorney Tom Jovanovich stated the City is in current litigation with the College of St. Benedict regarding an assessment appeal for Field Street. Jovanovich recommends the City move into a closed session pursuant to MN Statute 13.05D 3(b). In order to have the closed meeting, the Council has to March 19, 2018 Page 4 of 4 determine confidentiality is needed to discuss the case. Jovanovich believes that absolute confidentiality is needed and thus recommends the closed session. Wick made a motion for the Council to enter into a closed meeting at 7:13 PM pursuant to MN Statute 13.05D 3(b) to discuss attorney client-privilege. The motion was seconded by Schultz and passed unanimously by those present. The following attended the closed meeting: Mayor Rick Schultz; Councilors Dale Wick, Bob Loso, and Troy Goracke; City Administrator Judy Weyrens; City Attorney’s Tom Jovanovich and Chris Nelson; City Engineer Randy Sabart. Schultz reopened the current city council meeting at 7:48 PM and stated that no action will be taken by the Council as a result of the closed meeting. Adjourn: Loso made a motion to adjourn at 7:48 PM; seconded by Wick and passed unanimously by those present. Judy Weyrens Administrator March 27, 2018 Page 1 of 1 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on Tuesday, March 27, 2018 at 5:30 PM at the St. Joseph Government Center. Members Present: Mayor Rick Schultz, Councilors Dale Wick, Troy Goracke, Bob Loso Administrator Judy Weyrens. Wick made a motion for the Council to enter into a closed meeting at 5:30 PM, pursuant to MN Statute 13.05D 3(c) 1&3 to discuss a possible offer for the properties located at 25 College Ave N and 35 College Ave N. The motion was seconded by Schultz and passed unanimously by those present. The following attended the closed meeting: Mayor Rick Schultz; Councilors Dale Wick, Bob Loso and Troy Goracke; City Administrator Judy Weyrens; City Attorney Tom Jovanovich. Schultz reopened the current city council meeting at 6:00 PM and stated that no action will be taken by the Council as a result of the closed meeting. Adjourn: Loso made a motion to adjourn at 6:00 PM; seconded by Wick and passed unanimously by those present. Judy Weyrens Administrator