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Home My WebLink About[04a] Minutes, April 16 April 16, 2018 Page 1 of 3 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Monday, April 16, 2018 at 6:00 PM at the St. Joseph Government Center, opening with the pledge of allegiance. Members Present: Mayor Rick Schultz, Councilors Dale Wick, Troy Goracke, Matt Killam, Bob Loso Administrator Judy Weyrens. Others Present: Lee Weisbrich, Harrison Grones, Brett Templin, Austin Miley, Andrew Perry, Brady Dornhof, Blake Ekblad, John Fesenmaier, Mark Hanowski, Ben Turnham, Nick Riley, Bob McManus, Ray Meyer, Jackie Meyer, Anne Jarrell, Amy Braig-Lindstrom, Carmie Mick, Jon Petters, Stephen Woods City Representatives Present: City Engineer Randy Sabart, Public Works Director Terry Thene, Finance Director Lori Bartlett, Community Development Director Therese Haffner, Police Chief Joel Klein, City Attorney Tom Jovanovich and Sue Kadlec. Public Comments: No one present wished to speak. Approve Agenda: Wick made a motion to approve the agenda with the addition of item 11a Council Vacancy; seconded by Killam and passed unanimously. Consent Agenda: Wick made a motion to approve the consent agenda as follows; seconded by Schultz and passed unanimously. a. Minutes – Approved the minutes of April 2, 2018. b. Bills Payable – Approved check numbers 053312-053360, Payroll EFT #001491-001496 and Accounts Payables EFT #001825-001829. st c. Financial Report – Accepted the 1 quarter 2018 and March 2018 financial reports as presented. d. Capital Request – Crack seal/seal coat – Authorized the acceptance of the quote of Astech in the amount of $62,000 to complete the 2018 street maintenance as identified in the Street Maintenance Plan. e. TIF 2-3 Assignment – Authorized the Mayor and Administrator to execute the Assignment of Development Agreement and Tax Increment Financing Note for TIF 2-3 Bayou Alley Flats. f. Polling Place Change – Authorized the Mayor and Administrator to execute Resolution 2018-016 establishing the Government Center as the polling place for precinct 2. g. Liquor License Transfer – Approved the liquor license transfer from Bo Diddley’s Inc to Bod Diddley Deli & Pub. Licensees transfer included: On Sale Wine, On Sale Strong Beer/3.2. Public Hearing, Outdoor Special Event – Sal’s Bar & Grill: Weyrens stated the purpose of the hearing is to consider a request for an Outdoor Special Event on June 23, 2018 at Sal’s Bar & Grill. Weyrens added this is the same event as in previous years and there have been no prior issues. Schultz opened the public hearing. As no one else present wished to speak, Schultz closed the public hearing. Loso made a motion authorizing the Mayor and Administrator to execute the Outdoor Permit for an event to be held on June 23, 2018 at Sal’s Bar & Grill with the following conditions as identified by the Police Chief: the event requires 1 full time officer to be in attendance; the alley must be blocked by barricades/fencing; the music must cease at 11:00 PM; and the area must be cleaned by 8:00 AM on June 24, 2018. The motion was seconded by Goracke and passed unanimously. Public Hearing, Delinquent Accounts Proposed Assessment: Weyrens stated that twice a year the City conducts a final assessment hearing for all delinquent invoices and utility accounts. The majority of the outstanding invoices relate to weed cutting from 2017. Mailed notices have been provided to all persons impacted and the City has not received any correspondence or payments for the outstanding items. Property owners will be given until May 17, 2018 at 10:00 AM to pay their delinquent invoices prior to sending the assessment to Stearns County for collection. April 16, 2018 Page 2 of 3 Schultz opened the public hearing. As no one else present wished to speak, Schultz closed the public hearing. Wick made a motion authorizing the Mayor and Administrator to execute Resolution 2018-015 certifying the delinquent accounts as presented with a one installment payment in 2019, 0% interest charge, plus a $50 certificate fee per item for accounts (excluding re-assessed accounts) and 5 year, 0% on re-assessed properties not paid by May 17, 2018 at 10:00 AM. The motion was seconded by Loso and passed unanimously. Noise Violation, 314 & 316 Old HWY 52: Weyrens stated an alleged noise violation occurred on March 17, 2018 involving 314 & 316 Old HWY 52. The property owner is not requesting an evidentiary hearing. The matter will need two separate actions. The first is acknowledging the violation occurred and the second is determining the disposition. The property received a warning back in September, 2017. Wick made a motion acknowledging that a noise violation occurred at 314 Old HWY 52 and 316 Old HWY 52 on March 17, 2018. The motion was seconded by Goracke and passed unanimously. Wick made a motion imposing a fine of $250.00 to each property; 314 Old HWY 52 and 316 Old HWY 52 for the noise violation that occurred on March 17, 2018. The motion was seconded by Killam and passed unanimously. City Engineer Reports: No report. Annexation – OAA: Weyrens stated Councilmembers Loso and Wick were selected to represent the City on the sub-committee with members of the Township to review the pending annexation. Since January the committee has been meeting in an attempt to agree to an annexation area, cost sharing and governing regulations. City Attorney Sue Kadlec stated the City had proposed a revised annexation map with lesser boundaries than the original map. There are outlying areas in zone 3 that would not be annexed unless a request is received or city utilities are extended to that area. Commercial and industrial parcels will be under the City tax rate, tiered over a six year period. The remaining properties will stay at the rural tax rate until they receive services or subdivide their property. Additionally a Rural Residential District Ordinance was drafted to address concerns brought forward by township residents such as dog licenses, fires, permits, etc. Schultz questioned if city services such as plowing and road maintenance have been addressed. Weyrens stated some of those details have to be worked out yet; however if a road is minimum maintenance today it would remain the same after annexation. Wick stated the sub-committee is looking for feedback from the Council on whether to continue annexation discussions. Loso believes the final proposal is good, but would like to see the language regarding the two areas that will remain in the township. Kadlec stated she and Township Attorney Mike Curri will meet to iron out the language and amendments to the MOU for those areas. Consensus of the Council is to continue forward with annexation discussions. Administrator Reports: None Mayor Reports, Council Vacancy: Councilmember Killam notified the Council that he will be resigning th from his position effective April 30. Killam stated he enjoyed being on the Council and thanked those present. April 16, 2018 Page 3 of 3 After discussing how to fill the open vacancy, the Council agreed to accept applications through May 11, 2012 after which the Council would interview the candidates. It is anticipated that the position will be filled for swearing in at the June 4, 2018 meeting. Schultz also reported on ISD 742 and the APO. Schultz is a member of the ISD 742 Core Strategic Plan group. The group met to discuss year 4 of a 5 year plan with the district’s measurement results. Internally the district has made changes several processes including the hiring of staff and curriculum requirements. Lastly, Schultz reported the APO met to discuss the new organization. The APO executive board will now become the policy board. There will be only three officers who will serve as the recommending body to the executive board. Wick stated the bonding request for the pedestrian crossing will be heard before the House Subcommittee at the Capitol and he will be representing the City to testify and answer any questions. Closed Meeting: Wick made a motion for the Council to enter into a closed meeting at 6:19 PM, pursuant to MN Statute 13.05D 3(c) 1&3 to consider the sale of the properties located at 25 College Ave N and 35 College Ave N. The motion was seconded by Goracke and passed unanimously. The following attended the closed meeting: Mayor Rick Schultz; Councilors Dale Wick, Bob Loso, Matt Killam and Troy Goracke; City Administrator Judy Weyrens; City Attorney Susan Kadlec. Schultz reopened the current city council meeting at 7:01 PM. Schultz made a motion authorizing staff to move forward on submitting a counter-offer with the language discussed in the closed session and to execute that counter-offer if all parties agree. The motion was seconded by Killam and passed unanimously. Adjourn: Loso made a motion to adjourn at 7:02 PM; seconded by Killam and passed unanimously. Judy Weyrens Administrator