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Home My WebLink About[04a.0] Minutes, May 7 May 7, 2018 Page 1 of 3 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Monday, May 7, 2018 at 6:00 PM at the St. Joseph Government Center, opening with the pledge of allegiance. Members Present: Mayor Rick Schultz, Councilors Dale Wick, Troy Goracke, Bob Loso Administrator Judy Weyrens. Others Present: Janel Bitzan, Jodi Teich City Representatives Present: City Engineer Randy Sabart, Public Works Director Terry Thene, Finance Director Lori Bartlett, Community Development Director Therese Haffner Public Comments: No one present wished to speak. Approve Agenda: Loso made a motion to approve the agenda with the addition of item 11a Council Vacancy; seconded by Wick and passed unanimously. Consent Agenda: Loso made a motion to approve the consent agenda as follows; seconded by Schultz and passed unanimously. a. Minutes – Approved the minutes of April 16, 2018 and April 23, 2018. b. Bills Payable – Approved check numbers 053361-053360, Payroll EFT #001497-001496 and Accounts Payables EFT #001830-001829. c. Application for Payment #2 – Approved application for payment #2 for the Water Treatment Plant No. 1 Improvements to Rice Lake Construction Group in the amount of $119,899.97. d. Transfers – Authorized the operating, residual, and due to/from transfers as presented. st e. Gambling Report – accepted the 1 Quarter 2018 Gambling Report. f. Donations & Contributions – Accepted the donations and their purposes as presented. g. Sewer Televising – Authorize the televising of approximately 8,350 feet of sewer line at a cost not to exceed $7,000 as presented by Johnson Jet Line. 2017 Audit Presentation: Janel Bitzan of BerganKDV presented the City Council with the completed 2017 audited financial statements. The following is a summary of her presentation:  The audit includes an unmodified opinion, which is the highest level of performance that can be received.  The results of testing on Minnesota Legal Compliance found no compliance issues.  Report on internal control over financial reporting: no compliance findings, internal control comment – lack of segregation of duties; internal control comment – deficiency in the police department ticketing/billing process. Bitzan noted there have been improvements made to the ticketing/billing in late 2017 and there will be continued improvements into 2018.  General Fund Operating Results: Budgeted revenues of $3.1 M; budgeted expenditures of $3.1 M; budgeted decrease in fund balance of $89K; actual revenues $3.3 M; actual expenditures of $3.0 M; actual decrease in fund balance of $6K; ending fund balance of $2.4 M.  The tax capacity and levy rates have been level for the past 5 years with the tax collection rate increasing to 99.61%.  A five year history of expenditures and revenues for the general fund and enterprise funds were presented. It included fund balance totals and a breakdown by department.  The water and sewer funds recognized a positive balance to include depreciation while the refuse, storm water, and street light utility had a deficit. Wick made a motion accepting the 2017 Audit Report. The motion was seconded by Goracke and passed unanimously by those present. 2018 CSAH 75 Resurfacing Project: Stearns County Engineer, Jodi Teich, approached the Council requesting execution of a Resolution approving the plans and specifications for the CSAH 75 Resurfacing Project. The project will be completed in three phases lasting from mid-July to October and will include the entire width and length of CSAH 75 from the Parkwood Theater in Waite Park to I-94. During May 7, 2018 Page 2 of 3 construction traffic will be limited to one lane in each direction and crossing of CSAH 75 will only be permitted at signalized intersections. Teich stated the County has a website dedicated to this project in an effort to better inform travelers as the project will have a major traffic impact. Loso made a motion authorizing the Mayor and Administrator to execute Resolution 2018-017 Approving County Project within Municipal Corporate Limits. The motion was seconded by Wick and passed unanimously by those present. Sabart stated staff concerns have been discussed with the County. Pedestrian improvements will be made to the signaled intersections to be ADA compliant. th Goracke questioned if the intersection of 20 Avenue and CSAH will be widened to allow for semi’s to turn south from the east bound lade without having to drive up on the curb. Sabart responded that the plans show the intersection will be widened to accommodate. City Engineer Report, Limited Use Permit: Sabart presented a document from MnDOT requesting City execution. The proposed CSAH 2 trail is inside MnDOT’s interchange right of way. MnDOT’s process includes the execution of a limited use permit for the trail construction. The agreement will be reviewed/renewed on a 10-year basis. The Council questioned the status of the trail construction to which Sabart stated that plans have been submitted to MNdot for approval. It is anticipated that the project will be bid in June/July with for fall construction. Schultz made a motion authorizing the Mayor to execute the Limited Use Permit #7380-0026 and authorizing the Mayor and Administrator to execute Resolution 2018-018 Approving a State of MN MnDOT Limited Use Permit for Recreational Trail. The motion was seconded by Loso and passed unanimously by those present. Committee Updates, Park Board: Public Works Director Thene stated the Park Board is requesting approval for playground equipment at Millstream Park. Quotes were received from Playgroundequipment.com and Minnesota/Wisconsin Playground Equipment. Including the 8 hours of staff time, the total estimated cost is $32,000.00. Loso made a motion accepting the quote from playgroundequipment.com for Millstream Playground equipment not to exceed $32,000.00. The motion was seconded by Wick and passed unanimously by those present. Committee Updates, Fire Board: Loso reported the Fire Board approved the submittal of a grant four gas detectors. Also approved was painting of the trim on the Fire Hall at a cost of $8,000.00. Administrator Reports, Refunding Resolution: Weyrens updated the Council on the grant application to the Department of Employment and Economic Development (DEED). In corresponding with DEED, the City has a valid application that can be funded; however additional information is needed one of which is verifying that the City has sufficient funds to meet the match requirement. The City can meet this requirement by approving a refunding resolution that designates the unassigned fund balance for the match which will be reimbursed through bond funding. Loso made a motion authorizing the Mayor and Administrator to execute Resolution 2018-019 Designating Funds for BDPI Grant and Providing for Refunding through Bond Proceeds. The motion was seconded by Wick and passed unanimously by those present. Mayor Reports: Schultz reported on the following: May 7, 2018 Page 3 of 3  The MN Mayors Association Conference was held in Perham. Discussions were held on emergency management and costs of emergency management.  League of MN Cities has an internal audit program to make sure cities are not racially bias.  District 742 has asked the City to participate in a financial study group and will meet in June, September, and November regarding financial operations of the district. Loso volunteered to represent the City at those meetings.  Mayor Open House – People who attended were curious about the status of the annexation. Weyrens stated the city attorney and township attorney have met and will continue to meet to work out the outstanding issues.  A presentation about gun safety awareness will take place at the next Council meeting. Adjourn: Wick made a motion to adjourn at 6:56 PM; seconded by Schultz and passed unanimously. Judy Weyrens Administrator