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Home My WebLink About[04g] Street Closure - Millstream Arts Festival Council Agenda Item 4g MEETING DATE: July 16, 2018 AGENDA ITEM: Millstream Arts Festival – Street Closure Request SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: Each year the Council receives and approves a similar request as the event has not caused disruption in the City. BACKGROUND INFORMATION: The Millstream Arts Festival will be held on September 30, 2018 between 11:00 AM and 5:00 PM. The artists will set up early that morning. In order to provide a safe environment, the Millstream Arts Committee has requested authorization to close Minnesota Street from nd 2 Avenue NE to the eastern edge of the Millstream Shops and Lofts; College Avenue North, north to the east/west alley (1/2 block); and College Avenue South to Callaway Street. The Committee does have a plan for detour and will work with Stearns County and the St. Joseph Police Department. Since Minnesota Street is a City road, the City road closure application is included. For the closure of College Avenue, approval from Stearns County is required and that application is included as well. As with the St. Joseph Parish, a certificate of insurance will be provided naming the City and County as insured. The Committee has also provided the City with the proposed detour which is part of the Stearns County Application. The Millstream Committee will be in contact with the property owners affected by the Millstream Arts Festival. With regard to St. Joseph’s church, the committee will be opening the road for access to the parking lot and closing the parking lot after the 10:00 AM mass. ATTACHMENTS: Request for Council Action Stearns County Road Closure Application City Road Closure Application Map of Area Millstream Arts 2018 Information REQUESTED COUNCIL ACTION: Authorize the Administrator to execute the Street Dance/Road Closure Permit Application as presented to allow the Millstream Arts Festival to utilize MN Street, College Avenue North, and College Avenue South for the event to be held on September 30, 2018. STREETDANCE/ROADCLOSUREPERMITAPPLICATION CR121/CollegeAve Road# September30,2018 St.Joseph Name of CityDate of Closing MillstreamArtsFestival Sponsoring Organization 6AM8PM Time ofClosing:BeginningEnding Melissa Lawwell320-267-4202 Event CoordinatorTelephone 110AbleStE,St.Joseph,MN56374 Address Amapof the proposedroadclosedareaand detour route shallaccompany the application. Permissionisherebygrantedtoclosetheroadway onthe above referenced highway, subject to the following provisions: I.That a specifictime and dateissetfor the roadclosure and suchuse shallnotexceed 14 Hours. (per day) 2.Thata definitedetourrouteisestablished. 3.That adequate police coverage of the closure and direction of the detour traffic is available. Coordination with local police and the Stearns County Sheriff is required. 4.Thatthe detour route ismarkedwithstandardtrafficcontrolsignssoastoleaveno doubt astothe intended route. Failureto provide adequate signing mayresultin the Steams County Sheriff ordering the highway reopened totraffic. 5.That no stands,buildings, tents or other encroachments be permittedwithinthe highway right of way. 6.Thattheeventcoordinator be responsible for allcostsinvolved,including providing police coveragefortraffic control. 7.Thattheevent coordinator shallbe responsible for allNecessary Streetcleaningto SteamsCounty's satisfaction. Date: Requested By: Signature and Title of Local Authority Date: By: Signature and Title of Local Authority Arepresentativeof theSteamsCounty Highway Department may arrangetomeetwiththe applicantand reviewthe proposed closurearea and detour routepriorto the dateofthe street dance. cc:AreaMaintenanceEngineer Stearns County Sheriff City of St.Joseph Closure Permit Application APPLICANT INFORMATION: MelissaLawwell Event Coordinator malawwell@yahoo.com 320-267-4202 Phone Email 110AbleStE,St.Joseph,MN56374 Mailing Address Millstream ArtsFestival Sponsoring Organization CLOSUREINFORMATION: MNStreetfrom2ndAveNWto1stAveNE Road # September30,2018 Date of Closing: 6AM6PM Time of Closing: Beginning Ending **Amap of the proposed closure area and detour route shall accompany theapplication** Permission is hereby granted to close the above referenced roadway, subject to the following provisions: 14 1.That a specific time and date is set for the road closure and such use shall not exceed hours. 2.That a definite detour route is established. 3.That adequate police coverage of the closure and direction of the detour traffic is available. Coordination with the St. Joseph Police Department is required. 4.That the detour route is marked with standard traffic control signs so as to leave no doubt as to the intended route. Failure to provide adequate signing may results in the reopening of the roadway to traffic. 5.That no stands, buildings, tents or other encroachments be permitted within the roadway right of way. 6.That the event coordinator be responsible for all costs involved, including providing police coverage for traffic control. 7.That the event coordinator be responsible for all necessary street cleaning to the City’s satisfaction. 8.Additional staff comments and requirements For Office Use Only – Administrative Review This application came before the St. Joseph City Council on . Based upon the information and evidence presented, the Council hereby resolves: The application is granted subject to the terms and conditions set forth in the application and recommended by the Police Department. The application is denied based upon the following findings: Judy Weyrens, Administrator Mayor IS Mint 0 IBA" al mum m gifitiri1I 1, aux . irrr, =SoIN miii11111111 ;t Ralitiu.14: al -isas i 4ft it.... 1.0 i11 N fit 1 ' ' ow 0 uni=4 111116. Mt am nut tai Ji 111111Vmin . tom aim-44i it" IIKE 111 sii 4 - Igirl4W/ 1 ..7- 111i ‘tV litillil IIII Ilia liiiiiii 4 , i,Lx.--PL--:ititr,,-of • iiiitri 13-n MN alti‘ftV .11141111111111 slillnirralimi ti‘ttt IIIILN "ni or Oil 0 - - . 10 asalui MIN FT,111 "... e.ti A MINI' milg iippi10-ii. sit 0 to _ -- 1 Attu :pair .-• —' .. : I It% Vitt il MO = IIIr MNr , L,............... wil kr. iidni iti_._ eirn. a ......, ..... ow, fplitiAloci`tit .=1=i, E N. tst1i Ni I 411111 wit - 14 ITIMIIrrllHUI 1 I L Mt0 111111, PO 011,t IL-' Mir IMIIII _ r 1 t r 1 r la IIMI 1- 11 _ :: 7 f - - mat 1161/ OP T. Jt1SEPH r 11 VESCT Q 864 C4 1ouRe-9 {b} OL Millstream Arts FestivalPage 1 of 3 About |Art & Lit | Entertainment | Food| Map|Contact Us September 30, 2018 11 AM to 5 PM Saint Joseph, MN Original watercolor of Millstream Arts Festival by Dan Mondloch, 2014. ART & LITERATURE MUSIC DANCE FOOD ACTIVITIES Photos by Steve Diamond Elements Millstream Arts Festival welcomes you to Saint Joseph! Millstream Arts FestivalPage 2 of 3 Millstream welcomes new artists applications starting March 1. Deadline to apply is July 1. Application is made via Zapplication. Learn about our early bird artist incentives and artist information. Millstream Arts Festival wishes to thank our community of festival-goers, artists, musicians, food vendors, businesses and organizations, and especially our volunteers for helping make the 2017 festival a big success! Congratulations to our Best in Show and Fan Favorite winners! 2017 Best in Show 1st Place/Jean Matzke Award: David Barthel, photography 2nd Place: Peder Hegland, ceramics 3rd Place: Anne Ringness, textiles 2017 Fan Favorites Entertainment: Lavaanya Dance Art Booth: Peder Hegland Food: Wholesoul Lavender & Sage 2017 Artist/Author Roster View our 2016 and 2015 festival videos. Thanks to Steve Diamond Elements. This activity is made possible in part, by a grant from the Central MN Arts Board with funds appropriated by the Minnesota State Legislature from its general fund. 2017 FESTIVAL DONORS Central Minnesota Credit Union College of Saint Benedict Sentry Bank Stearns Electric Association Saint John's Abbey Saint Joseph Area Chamber of Commerce 2017 IN-KIND SUPPORT Andy Loso Jennifer Penzkover & friends, Curated Art Central MN Credit Union The Local Blend Church of Saint Joseph Millstream Shops & Lofts/Bello Cucina City of Saint Joseph Republic Services College of Saint Benedict Rockhouse Productions CSB Facilities Management Saint John’s Prep NHS CSB/SJU Office of Sustainability Saint Joseph Police Department & Sustainability Club Sentry Bank CSB/SJU ROTC Steve Diamond Elements Tri-County Organics