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[04] Budget
• Board Agenda Item CITY OF ST.JOSEPH MEETING DATE: August 1,2018 AGENDA ITEM: 2019 Preliminary Budget SUBMITTED BY: Finance PREVIOUS BOARD ACTION: None BACKGROUND INFORMATION: The 2019 City budget process began in June 2018. The fire department submitted their draft budget requests to Administration for discussion at the August 2018 Fire Board meeting. City Administration calculated the revenue needs for each community to cover the proposed operational budget, capital request and the fire department debts. Each community received credit for interest earnings and other revenues for the department and the rental of the community room were removed from the figures. The allocation from each community was adjusted based on the agreement of scaling back the market value from Waite Park's annexation of St.Joseph Township. For 2019, 60%of the market value is included in St.Joseph Township's allocation. Estimated market values(EMV)were not obtained from Stearns County prior to submitting the agenda. The estimated allocation will be provided once the numbers are known. For 2019, St. Joseph Township owes 100%of the City of St.Joseph annexed land. The operational budget shows a decrease of$9,305 mainly due to reducing the budget that was set aside for the parking lot repairs.The pumper truck debt payment is lower by$790 for 2019. The dollar change between the entities will be updated once Stearns County provides the current EMV. The capital equipment(CEP) summary is also attached. There were no new items added to the CEP. The annual funding was reduced for the parking lot repair as stated above. The increases were planned to increase each year for the future purchases of the equipment. The proposed budget is broken down by community in the summary below. BUDGET/FISCAL IMPACT: 2019 Draft Budget by Community: City of St.Joseph $150,309.65 St. Joseph Township $ 95,419.53 St.Wendel Township $68,680.82 ATTACHMENTS: Request for Board Action—2019 Budget 2019 Operational Budget 2019 Capital Equipment Plan Summary and Individual Forms REQUESTED BOARD ACTION: Approve the preliminary 2019 budget and capital requests St.Joseph Community Fire Department Summary of Fire Contributions 2019 Fire Board Draft Budget Summary Percent Budget Debt Total Adopted 2016 Budget Contribution Contribution Contribution City of St.Joseph 47.44% 102,520.21 44,764.38 147,284.59 St.Joseph Township 31.37% 67,792.14 29,600.73 97,392.87 St.Wendel Township 21.19% 45,792.65 19,994.89 65,787.54 216,105.00 94,360.00 310,465.00 Percent Budget:•:•........... Debt :.:.............. :.:.:........... ..:........•• '' iiiniiniiiiii TotalDollar Percent Adopted 2017 Budget Contribution Contribution Contribution Change Change City of St.Joseph 47.14% 123,860.07 29,184.31 153,044.38 5,759.79 3.91% St.Joseph Township 31.09% 81,688.98 19,247.82 100,936.80 3,543.93 3.64% St.Wendel Township 21.77% 57,200.95 13,477.87 70,678.82 4,891.28 7.43% 262,750.00 61,910.00 324,660.00 14,195.00 4.57% .:.:........:•:•' :.:.:..........:• :.:.:. ......... •:• Total:.:..... .....: ' :.:.:..... ... PercentBudgetDebtDollarPercent Adopted 2018 Budget Contribution Contribution Contribution Change Change City of St.Joseph 47.33% 132,964.34 20,615.87 153,580.21 535.83 0.35% St.Joseph Township 31.05% 87,225.41 13,524.14 100,749.55 (187.25) -0.19% St.Wendel Township 21.63% 60,755.25 9,419.99 70,175.24 (503.58) -0.71% 280,945.00 43,560.00 324,505.00 (155.00) -0.05% Fire Board...............Percent.•.......... Budget............... Debt Total...................Dollar ...........• Percent Draft 2019 Budget Contribution Contribution Contribution Change Change City of St.Joseph 46.97% 127,581.19 20,087.79 147,668.98 (5,911.23) -3.85% St.Joseph Township 30.70% 83,387.52 13,129.45 96,516.97 (4,232.58) -4.20% St.Wendel Township 22.34% 60,671.29 9,552.76 70,224.05 48.81 0.07% 271,640.00 42,770.00 314,410.00 (10,095.00) -3.11% (9,305) .l. (790) ,I, St.Joseph Community Fire Department 2019 Operational Budget Summary %of Total 2019 Operating Expenditure Budget $ 145,510 43.41% 2019 Salary Expenditure Budget 117,630 35.09% 2019 Capital Expenditure Budget 72,050 21.50% Expenditures to Cover $ 335,190 2019 St.Joseph Twp Revenue Budget $ 82,439 24.59% 2019 St.Wendel Twp Revenue Budget 59,338 17.70% 2019 St.Joseph City Revenue Budget 129,863 38.74% 2019 Other Revenues 63,550 18.96% Revenues Budgeted to Cover Exp. 335,190 Expenditures under Revenues $ - Covered by Operating Reserve $ - Covered by Debt Service Reserve $ - St. Joseph Community Fire Department History of Fire Calls As of June 30,2018 1st half (13 months) (11 months) Cost for Calls: 2018 2017 2016 2015 2014 2013 Emergency Calls $ 31,272 $ 57,096 $ 46,442 $ 40,680 $ 46,880 $ 33,465 Drill Hours/Mtgs 9,134 27,826 16,649 22,433 22,706 26,778 Chief's Salary 1,750 3,500 3,500 3,500 3,500 3,500 Asst Chief's Salary 1,250 2,083 2,500 2,500 2,500 2,500 Captains'Salary 2,500 5,000 5,000 5,000 5,000 5,000 Secretary's Salary 150 300 300 300 300 300 Total Cost $ 46,056 $ 95,805 $ 74,391 $ 74,413 $ 80,886 $ 71,543 Calls by Area: City of St.Joseph 179 289 248 232 236 168 St.Joseph Twp 44 84 77 63 90 84 St.Wendel Twp 17 35 20 42 32 35 Mutual Aid 1 6 6 6 5 7 Total Calls 241 414 351 343 363 294 Types of Calls: Medical Calls 195 342 280 273 313 218 Fire Calls 46 72 71 70 50 76 Total Calls 241 414 351 343 363 294 City of St. Joseph 07/27/18 12:15 PM Page 1 2019 Proposed Fire Board Expenditure Budget DRAFT as of August 1,2018 Diff 2018 2016 2016 2017 2017 2017 2018 2019 to 2017 OBJ OBJ Descr Budget Amt Budget Amt Budget YTD Amt Budget Budget FUND 105 Fire Fund DEPART 42210 Fire Administration 151 Workers Comp.Insur.Prem. $11,190.00 $14,214.30 $13,370.00 $12,228.15 $12,085.00 $0.00 $13,355.00 $1,270.00 200 Office Supplies $400.00 $172.24 $400.00 $366.28 $400.00 $388.00 $500.00 $100.00 215 Software Support $1,300.00 $1,459.64 $1,300.00 $1,966.31 $1,300.00 $1,506.79 $2,270.00 $970.00 220 Repair and Maintenance $150.00 $0.00 $150.00 $135.00 $150.00 $0.00 $150.00 $0.00 300 Professional Services $1,000.00 $690.00 $1,000.00 $106.50 $1,000.00 $0.00 $1,000.00 $0.00 301 Audit&Accounting Services $11,385.00 $11,964.91 $12,035.00 $14,479.68 $12,060.00 $0.00 $12,365.00 $305.00 304 Legal Fees $200.00 $108.00 $200.00 $0.00 $200.00 $245.00 $200.00 $0.00 305 Medical&Dental $3,500.00 $3,694.00 $3,500.00 $3,379.00 $3,500.00 $0.00 $3,500.00 $0.00 322 Postage $0.00 $0.00 $0.00 $16.88 $0.00 $0.00 $0.00 $0.00 340 Advertising $100.00 $350.63 $100.00 $105.00 $100.00 $0.00 $100.00 $0.00 410 Rentals $200.00 $50.00 $200.00 $24.00 $200.00 $0.00 $100.00 -$100.00 446 License $100.00 $126.75 $100.00 $44.25 $100.00 $52.25 $100.00 $0.00 581 Computer Hardware $1,250.00 $0.00 $1,250.00 $0.00 $1,250.00 $0.00 $1,250.00 $0.00 582 Computer Software $50.00 $0.00 $50.00 $0.00 $50.00 $0.00 $50.00 $0.00 DEPART 42210 Fire Administratio $30,825.00 $32,830.47 $33,655.00 $32,851.05 $32,395.00 $2,192.04 $34,940.00 $2,545.00 DEPART 42220 Fire Fighting 101 Salaries $80,000.00 $77,476.00 $85,000.00 $96,255.33 $90,000.00 $45,781.00 $90,000.00 $0.00 122 FICA Contributions $4,960.00 $4,803.48 $5,270.00 $5,967.86 $5,580.00 $2,838.41 $5,580.00 $0.00 125 Medicare Contributions $1,160.00 $1,123.39 $1,235.00 $1,395.70 $1,305.00 $663.85 $1,305.00 $0.00 210 Operating Supplies $5,000.00 $3,249.21 $5,000.00 $3,812.47 $5,000.00 $3,663.83 $5,000.00 $0.00 211 AWAIRE Supplies $200.00 $3,758.06 $200.00 $2,017.17 $500.00 $31.67 $500.00 $0.00 212 Safety Program $0.00 $801.50 $500.00 $434.00 $500.00 $12.33 $500.00 $0.00 220 Repair and Maintenance $0.00 $9.97 $0.00 $0.00 $0.00 $238.61 $0.00 $0.00 235 Motor Fuel $3,000.00 $1,556.30 $3,000.00 $1,536.44 $3,000.00 $1,076.31 $2,000.00 -$1,000.00 240 Small Tool&Minor Equipment $500.00 $629.97 $500.00 $269.91 $500.00 $92.89 $500.00 $0.00 300 Professional Services $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,000.00 $4,000.00 361 General Liability Insurance $9,545.00 $9,133.53 $9,300.00 $9,222.60 $9,750.00 $5,333.05 $5,575.00 -$4,175.00 384 Refuse Disposal $490.00 $494.85 $490.00 $544.80 $490.00 $295.47 $490.00 $0.00 420 Depreciation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 447 State Aid Reimbursement $42,000.00 $54,110.61 $42,000.00 $54,310.37 $48,000.00 $0.00 $52,000.00 $4,000.00 448 Pension Relief Fire Fund $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $0.00 $3,000.00 $0.00 580 Other Equipment $4,500.00 $0.00 $5,000.00 $166.99 $5,000.00 $0.00 $6,000.00 $1,000.00 584 Equipment Reserve $4,000.00 $0.00 $4,000.00 $0.00 $2,750.00 $3,983.95 $2,750.00 $0.00 585 Firefighter Equipment $45,650.00 $7,127.94 $47,900.00 $6,368.81 $39,500.00 $1,205.04 $45,300.00 $5,800.00 City of St. Joseph 07/27/18 12:15 PM Page 2 2019 Proposed Fire Board Expenditure Budget DRAFT as of August 1,2018 Diff 2018 2016 2016 2017 2017 2017 2018 2019 to 2017 OBJ OBJ Descr Budget Amt Budget Amt Budget YTD Amt Budget Budget DEPART 42220 Fire Fighting $204,005.00 $167,274.81 $212,395.00 $185,302.45 $214,875.00 $65,216.41 $224,500.00 $9,625.00 DEPART 42240 Fire Training 104 Taxable Per Diem $2,500.00 $0.00 $2,500.00 $0.00 $1,500.00 $0.00 $1,500.00 $0.00 122 FICA Contributions $150.00 $0.00 $150.00 $0.00 $95.00 $0.00 $95.00 $0.00 125 Medicare Contributions $50.00 $0.00 $50.00 $0.00 $20.00 $0.00 $20.00 $0.00 331 Travel&Conference Expense $2,000.00 $0.00 $2,000.00 $0.00 $2,000.00 $0.00 $2,000.00 $0.00 433 Dues&Memberships $1,095.00 $1,214.00 $1,860.00 $1,733.00 $1,665.00 $1,066.00 $1,765.00 $100.00 443 Personnel Training $8,000.00 $4,235.69 $6,000.00 $1,596.97 $6,000.00 $750.00 $6,000.00 $0.00 DEPART 42240 Fire Training $13,795.00 $5,449.69 $12,560.00 $3,329.97 $11,280.00 $1,816.00 $11,380.00 $100.00 DEPART 42250 Fire Communications 220 Repair and Maintenance $1,000.00 $1,010.83 $1,000.00 $868.05 $1,000.00 $488.21 $1,000.00 $0.00 321 Telephone $5,315.00 $5,288.22 $5,375.00 $5,565.43 $5,385.00 $2,756.68 $4,720.00 -$665.00 580 Other Equipment $12,000.00 $0.00 $19,700.00 $788.53 $13,000.00 $0.00 $13,000.00 $0.00 DEPART 42250 Fire Communicati $18,315.00 $6,299.05 $26,075.00 $7,222.01 $19,385.00 $3,244.89 $18,720.00 -$665.00 DEPART 42260 Fire Repair Service 101 Salaries $3,430.00 $2,449.02 $3,525.00 $3,151.83 $3,630.00 $1,696.68 $3,585.00 -$45.00 121 PERA Contributions $245.00 $183.74 $255.00 $236.31 $260.00 $127.21 $270.00 $10.00 122 FICA Contributions $185.00 $135.61 $175.00 $170.61 $185.00 $90.92 $200.00 $15.00 125 Medicare Contributions $45.00 $31.65 $40.00 $39.93 $45.00 $21.22 $45.00 $0.00 130 H S A-Employer Contribution $115.00 $202.48 $115.00 $80.99 $115.00 $120.19 $265.00 $150.00 131 Health Insurance $600.00 $466.06 $600.00 $512.40 $620.00 $343.23 $720.00 $100.00 132 Dental Insurance $110.00 $62.96 $60.00 $42.74 $60.00 $24.41 $60.00 $0.00 133 Life Insurance $10.00 $5.74 $5.00 $3.29 $5.00 $2.98 $5.00 $0.00 134 Disabilty Insurance $25.00 $20.73 $25.00 $23.98 $30.00 $15.81 $30.00 $0.00 220 Repair and Maintenance $1,000.00 $0.00 $1,000.00 $0.00 $1,000.00 $136.50 $1,000.00 $0.00 230 Vehicle Repair&Maintenance $8,000.00 $27,833.85 $10,500.00 $16,561.81 $12,000.00 $10,057.34 $12,000.00 $0.00 DEPART 42260 Fire Repair Servic $13,765.00 $31,391.84 $16,300.00 $20,823.89 $17,950.00 $12,636.49 $18,180.00 $230.00 DEPART 42270 Medical Services 210 Operating Supplies $1,500.00 $780.52 $1,500.00 $1,187.58 $1,500.00 $1,635.28 $1,500.00 $0.00 220 Repair and Maintenance $250.00 $181.99 $250.00 $0.00 $250.00 $0.00 $250.00 $0.00 300 Professional Services $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 580 Other Equipment $200.00 $0.00 $200.00 $978.46 $200.00 $0.00 $200.00 $0.00 DEPART 42270 Medical Services $1,950.00 $962.51 $1,950.00 $2,166.04 $1,950.00 $1,635.28 $1,950.00 $0.00 DEPART 42280 Fire Station and Building 210 Operating Supplies $300.00 $175.95 $300.00 $271.89 $300.00 $383.85 $300.00 $0.00 City of St. Joseph 07/27/18 12:15 PM Page 3 2019 Proposed Fire Board Expenditure Budget DRAFT as of August 1,2018 Diff 2018 2016 2016 2017 2017 2017 2018 2019 to 2017 OBJ OW Descr Budget Amt Budget Amt Budget YTD Amt Budget Budget 220 Repair and Maintenance $4,000.00 $3,618.46 $4,000.00 $7,855.37 $4,000.00 $791.30 $4,000.00 $0.00 300 Professional Services $2,000.00 $1,932.33 $2,000.00 $3,827.74 $2,000.00 $1,084.00 $2,000.00 $0.00 381 Electric Utilities $7,000.00 $6,828.70 $6,885.00 $7,417.13 $7,235.00 $3,245.32 $6,495.00 -$740.00 383 Gas Utilities $7,000.00 $3,377.84 $3,330.00 $3,581.72 $3,625.00 $2,763.51 $5,730.00 $2,105.00 520 Buildings&Structures $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 530 Improvements Other than Bld $3,000.00 $0.00 $3,000.00 $64,176.50 $28,000.00 $13,578.82 $3,500.00 -$24,500.00 DEPART 42280 Fire Station and $23,300.00 $15,933.28 $19,515.00 $87,130.35 $45,160.00 $21,846.80 $22,025.00 -$23,135.00 DEPART 42281 Community Room 101 Salaries $900.00 $506.25 $900.00 $0.00 $480.00 $500.00 $540.00 $60.00 121 PERA Contributions $0.00 $0.00 $0.00 $0.00 $35.00 $0.00 $0.00 -$35.00 122 FICA Contributions $55.00 $31.39 $55.00 $0.00 $30.00 $31.00 $35.00 $5.00 125 Medicare Contributions $15.00 $7.33 $15.00 $0.00 $10.00 $7.25 $10.00 $0.00 133 Life Insurance $0.00 $0.00 $0.00 $0.00 $5.00 $0.00 $0.00 -$5.00 171 Clothing Allowance $0.00 $0.00 $0.00 $0.00 $10.00 $0.00 $10.00 $0.00 210 Operating Supplies $400.00 $484.91 $400.00 $397.93 $400.00 $6.23 $400.00 $0.00 220 Repair and Maintenance $2,000.00 $327.99 $1,000.00 $4,007.00 $2,000.00 $707.05 $2,000.00 $0.00 300 Professional Services $200.00 $563.58 $200.00 $2,091.39 $500.00 $435.00 $500.00 $0.00 580 Other Equipment $3,000.00 $0.00 $3,000.00 $343.00 $0.00 $0.00 $0.00 $0.00 DEPART 42281 Community Roo $6,570.00 $1,921.45 $5,570.00 $6,839.32 $3,470.00 $1,686.53 $3,495.00 $25.00 DEPART 49300 Other Financing Uses 720 Transfers to Other Funds $0.00 $0.00 $39,000.00 $30,547.87 $0.00 $0.00 $0.00 $0.00 DEPART 49300 Other Financing $0.00 $0.00 $39,000.00 $30,547.87 $0.00 $0.00 $0.00 $0.00 FUND 105 Fire Fund $312,525.00 $262,063.10 $367,020.00 $376,212.95 $346,465.00 $110,274.44 $335,190.00 -$11,275.00 FUND 346 2011A Pumper Truck Certificate DEPART 47100 Bond Payment(P&I) 600 Debt Service-Principal $40,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000.00 $0.00 $40,000.00 $0.00 611 Bond Interest $5,160.00 $5,160.00 $4,360.00 $4,360.00 $3,560.00 $1,780.00 $2,760.00 -$800.00 620 Agent Fees $200.00 $68.19 $200.00 $108.70 $100.00 $0.00 $110.00 $10.00 DEPART 47100 Bond Payment(P $45,360.00 $45,228.19 $44,560.00 $44,468.70 $43,660.00 $1,780.00 $42,870.00 -$790.00 FUND 346 2011A Pumper Truck $45,360.00 $45,228.19 $44,560.00 $44,468.70 $43,660.00 $1,780.00 $42,870.00 -$790.00 $357,885.00 $307,291.29 $411,580.00 $420,681.65 $390,125.00 $112,054.44 $378,060.00 -$12,065.00 This page intentionally left blank City of St. Joseph 07/27/18 12:20 PM Page 1 2019 Proposed Fire Board Revenue Budget Draft As of August 1,2018 2016 2017 2018 2018 2019 SOUR SOURCE Descr Budget 2016 Amt 2017 Budget Amt Budget YTD Amt Budget FUND 105 Fire Fund 31010 Current Ad Valorem Taxes $0.00 $0.00 $0.00 $49.73 $0.00 $74.79 $0.00 33160 Federal Grants-Other $1,500.00 $0.00 $1,500.00 $0.00 $0.00 $0.00 $0.00 33400 State Grants and Aids $42,000.00 $55,735.61 $43,000.00 $56,560.37 $49,000.00 $600.00 $52,000.00 33430 Other Grants/Aids $0.00 $0.00 $0.00 $0.00 $0.00 $1,875.00 $0.00 34202 Special Fire Service $217,590.00 $216,104.97 $257,055.00 $262,750.00 $280,945.00 $210,733.07 $271,640.00 34203 Fire Fighting Reimbursement $1,000.00 $420.00 $850.00 $650.00 $850.00 $150.00 $850.00 34781 Fire Hall Rental $3,570.00 $4,600.00 $3,570.00 $4,800.00 $3,000.00 $3,200.00 $3,500.00 36210 Interest Earnings $8,500.00 $6,726.12 $9,000.00 $5,014.19 $7,000.00 -$2,761.27 $5,000.00 36230 Contributions-General $10,500.00 $6,217.72 $1,500.00 $2,677.82 $1,500.00 $1,088.08 $1,500.00 36260 Surplus Property $350.00 $0.00 $350.00 $0.00 $200.00 $0.00 $200.00 36300 Reimbursement $500.00 $120.00 $500.00 $700.00 $500.00 $720.00 $500.00 FUND 105 Fire Fund $285,510.00 $289,924.42 $317,325.00 $333,202.11 $342,995.00 $215,679.67 $335,190.00 FUND 346 2011A Pumper Truck Certificate 31012 Special Levy-City St.Joe $21,955.00 $22,131.14 $12,060.00 $12,879.58 $20,840.00 $10,978.18 $20,445.00 31013 Special Levy-FD,St.JoeTwp $13,530.00 $14,166.68 $7,870.00 $7,604.60 $13,410.00 $10,143.10 $12,980.00 31014 Special Levy-FD,St.Wendel $9,675.00 $9,569.40 $5,335.00 $5,324.96 $9,310.00 $7,065.00 $9,345.00 36210 Interest Earnings $200.00 $104.48 $100.00 $11.39 $100.00 -$31.99 $100.00 39201 Transfers from Other Funds $0.00 $0.00 $20,000.00 $15,000.00 $0.00 $0.00 $0.00 FUND 346 2011A Pumper Truck Certificat $45,360.00 $45,971.70 $45,365.00 $40,820.53 $43,660.00 $28,154.29 $42,870.00 $330,870.00 $335,896.12 $362,690.00 $374,022.64 $386,655.00 $243,833.96 $378,060.00 This page intentionally left blank P ' 1' CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Computer Hardware/Software TOTAL COST: $1,500/system 2019 BUDGET: $1,300.00 PROJECT CATEGORY Computer Equipment DESCRIPTION: Computer Hardware/Software JUSTIFICATION: Account Code: El 05-42210-581/582 To keep up with computer hardware/software needs,putting funds aside each year. Computers are used for fire training lessons,weather reports, grant administration,reporting and various administrative tasks. A new desktop computer was purchased in 2010 with connections to the City's server and electronic database. The fire dept purchased 2 desktops in 2011, one in dispatch and one in the fire chiefs office. The desktops are connected to the City's server along with a scanner and new copier/printer. Funding to continue for future replacements typically in 3-5 years for computer equipment. In 2014,the fire dept switched fire reporting software from FireHouse to Image Trend to save$750 per year in support costs. With the change of the Remote Desktop security,the Fire Chief needs to have a Laptop in order to access the sever from outside locations. The City Admin.is checking on a price. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Administration: Computer Hardware 3,082.79 1,250.00 1,250.00 1,250.00 1,250.00 1,250.00 9,332.79 Computer Software 250.00 50.00 50.00 50.00 50.00 50.00 500.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2017-2018,ongoing Construction Equipment and Other 9,832.79 NEIGHBORHOOD: Total $9,832.79 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-2 FD.1402- CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Turnout Gear Replacement TOTAL COST: $1,800/set 2019 BUDGET: $6,000.00 PROJECT CATEGORY,Other Equipment DESCRIPTION: Fire Fighting Other Equipment JUSTIFICATION: Account Code: E105-42220-580 As the fire fighting equipment ages,replacements will be required. This replacement fund is for items not used directly for fire fighting,but rather supports the fire fighting efforts. This fund is to keep money in the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused funds goes back into the equipment reserve fund. The Fire Board approved the purchase of 18 sets of turn- out gear in 2012,7 sets in 2013,2 sets in 2014 ,6 sets in 2015 using this reserve fund. NFPA standards state that fire fighters turn-out gear is only good for 10 years. The Fire Chief has set up a timeline showing when the gear needs to be replaced. Each year,there may be as few as 1 or 2 that will need to be purchased. Along with that,when a new fire fighter joins the department and gets the minimum requirements,they are then fitted for their new gear. Each set,which includes a pant and coat,costs about$2,000 each. The next scheduled big replacement is 2022 with up to 7 sets/year. Boots and helmets are not included in this price as they will be reused when possible. Boots and helmets were updated in 2015. Old turnout gear are kept as reserves or sold on auction. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Fighting: Maint. Reserve Fund 7,755.66 6,000.00 6,000.00 6,500.00 6,500.00 7,000.00 39,755.66 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 39,755.66 NEIGHBORHOOD: Total $39,755.66 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-3 D-1404 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Extrication Equipment TOTAL COST: $25,000.00 2019 BUDGET: $2,750.00 PROJECT CATEGORY:Equipment DESCRIPTION: Extrication Equipment JUSTIFICATION: Account Code: E105-42220-584 As the St. Joseph area grows additional fire and rescue equipment is needed to service the area. Accidents are on the rise in the area. Good extrication equipment is needed to possibly save lives of those injured. The department currently has 2 sets of extrication equipment. One set is approximately 20 years old,the other set is about 12 years old. The equipment life will vary depending on usage. This budget is to set money aside to the reserve account to replace the sets in the future as needed. The Fire Chief estimates replacement of a unit in 2019. The equipment cost may go down due to the pump for the extrication equipment being added to the 2012 pumper truck. It may be possible to only pay for the tooling part of the extrication equipment in 2019. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Fighting: Equipment Reserve 25,562.40 2,750.00 2,750.00 2,750.00 2,750.00 2,750.00 39,312.40 0.00 Trade In Value 500.00 500.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2019,2026 ongoing Construction Equipment and Other 39,312.40 NEIGHBORHOOD: Total $39,312.40 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-5 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Mule ATV/Pump/Tank TOTAL COST: $15,000.00 2019 BUDGET: $1,300.00 PROJECT CATEGORY:Equipment Reserve DESCRIPTION: Replace Off Road Grass Rig JUSTIFICATION: Account Code: El 05-42220-584 The grass ATV rig was replaced in 2012, including a new pumper, trailer and equipment. The rig was funded with a DNR grant,trade in of old rig and reserved funds. The 2012 unit should last 10-12 years with an expected replacement cost of$15,000. The 2012 ATV will also have residual value of approximately$5,000 in a trade-in or sell. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Fighting: Fire Fighting Equip 1,203.95 1,300.00 1,300.00 1,350.00 1,350.00 1,350.00 7,853.95 Trade In PROJECT COSTS PROJECT STARTING DATE: 2012 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2024,ongoing Construction Equipment and Other 7,853.95 NEIGHBORHOOD: Total $7,853.95 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-4 F0,1405 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Rescue Van TOTAL COST: $160,000.00 2019 BUDGET: $12,500.00 PROJECT CATEGORY Equipment Reserve DESCRIPTION: Comparable unit to our Ford 350 (Diesel) JUSTIFICATION: Account Code: El 05-42220-584 The call volume has been on the rise over the past 5 years. We are responding to 425+calls per year. The rescue van responds to 99%of the calls. The Fire Board approved to purchase a new 2012 Ford Chassis with a gas engine and a reconditioned box, and trade in the 1996 rescue van. The 2012 rescue van was purchased from Arrow Manufacturing, Inc. for$79,360 (after a$20,000 trade in value for the 1996 van). The department took delivery of the new van in December 2012. Because of the usage of this truck, the 2012 Rescue Van has a useful life of about 10 years. The estimated price of a new rescue van in 2022 is $160,000 less the trade in or sell of the 2012 van. Funds should continue to be put aside for the future rescue van replacements. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Fighting: Fire Fighting Equip 50,259.58 12,500.00 17,500.00 25,000.00 25,250.00 20,000.00 150,509.58 0.00 Trade in Value 20,000.00 20,000.00 Equipment Bonds 0.00 PROJECT COSTS PROJECT STARTING DATE: 2012 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2022, ongoing Construction Equipment and Other 160,000.00 NEIGHBORHOOD: Total $160,000.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-6 ED-1406 }` CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Pumper Truck TOTAL COST: $750,000.00 2019 BUDGET: $12,500.00 PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Engine#1 JUSTIFICATION: Account Code: E105-42220-584/585 Mainline pumper-current pumper 2012 freightliner. The Department took delivery of the 2012 pumper truck in August 2012. The pumper truck was purchased from Rosenbauer Minnesota,LLC. in the amount of$483,011. The 2012 truck was funding by the sale of the 1997 freightliner to the City of Elrosa for$60,000,reserved funds and equipment certificates. The 2012 pumper will require replacement by 2032 (20 years maximum). Anticipate a portion of the cost to be covered by an equipment bond since the cost is prohibited from funding each year through reserves. Reserves will be set aside to minimize the bond costs. The preliminary costs to plan the specifications,bidding and manufacturing the pumper truck will take approximately 2 years. The estimated cost of a new pumper truck in 2032 is approximately$750,000. Some expenditures will be incurred in 2030 and 2031. The total cost does not reflect a trade- in value for the 2012 model. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Fighting; Fire Fighting Equip 75,823.77 12,500.00 15,000.00 17,000.00 20,000.00 25,000.00 165,323.77 Trade In Value 0.00 Equipment Bonds 0.00 PROJECT COSTS PROJECT STARTING DATE: 2012 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2032,ongoing Construction Equipment and Other 165,323.77 NEIGHBORHOOD: Total $165,323.77 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-7 F©-140 ' CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Ladder Truck TOTAL COST: $1,000,000.00 2019 BUDGET: $10,000.00 PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Ladder Truck#2 JUSTIFICATION: Account Code: E105-42220-585 The ladder truck was purchased by the fire service communities in 2001 with equipment certificates. The certificates were paid off by 2006. The cost of fire fighting equipment continues to escalate by more than the consumer price index. The ladder truck is expected to be functional for approximately 20 years;therefore,the replacement is scheduled for 2021. The current ladder truck cost $365,000. By 2021 a new ladder truck is estimated to cost over$1,000,000. This will also depend on the height of the buildings in the area and the height of the ladder the fire department may need. Anticipate issuing equipment bonds to cover a portion of the cost of the new ladder truck. The 2001 ladder truck will be traded in or sold to help offset the cost of a new truck. The total cost does not reflect any trade-in value for the 2001 truck. Discussions will begin in 2018 to decide what the Board woudl like to do. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Fighting: Debt 817,750.00 817,750.00 Fire Fighting Equip 67,250.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 117,250.00 Trade In Value 75,000.00 75,000.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2021, ongoing Construction Equipment and Other 1,010,000.00 NEIGHBORHOOD: Total $1,010,000.00 Presented to the Fire Board on Approved Denied Tabled _ Comments Approval to Purchase Date Authorizing Initials Date FIRE-8 FD-1408 :. CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Grass Rig#3 TOTAL COST: $80,000.00 2019 BUDGET: $1,500.00 PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Grass Rig#3 JUSTIFICATION: Account Code: E105-42220-585 Grass Rig#3 was purchased by the fire service communities in 1997 for$55,000. The rear end went out of the rig in 2014 and a used rear-end was installed. The cost of fire fighting equipment continues to escalate by more than the consumer price index. The Grass Rig is expected to be functional for approximately 20 years; therefore, the replacement is scheduled for 2017,but believe the rig will last an additional 5-10 years. The Fire Chief believes the grass rig may last longer than 20 years-based on the number of calls over time and the repairs made. By 2017 a new rig is estimated to cost over$80,000. The Fire Chief would like to look at the possibility of writing an AFG grant to replace this truck. It is the feeling of the Fire Department to go to a CREWCAB truck that will allow us to haul more personnel to the scene. Our current truck can haul two fire fighters, and the truck is set up to have a minimum of nine fire fighters to run. Some of the equipment from the 1997 grass rig may be reused for the new rig. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Fighting: Grant?? Fire Fighting Equip 71,000.00 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00 78,500.00 Trade InValue 9,000.00 9,000.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2022, ongoing Construction Equipment and Other 87,500.00 NEIGHBORHOOD: Total $87,500.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-9 FrM409 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2032 PROJECT TITLE: Tanker Truck#4 'TOTAL COST: $300,000.00 2019 BUDGET: $3,000.00 PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Tanker Truck#4 JUSTIFICATION: 'Account Code: El 05-42220-584 Tanker truck#4 was purchased by the fire service communities in 1999 for$107,594. The cost of fire fighting equipment continues to escalate by more than the consumer price index. Tanker#4 is expected to be functional for approximately 20 years; therefore, the replacement is scheduled for 2019. By 2019 a new truck is estimated to cost over$300,000. Tanker#4 was purchased with a steel tank that began leaking shortly after the purchase. The city's staff have made repairs to keep the truck functional. In 2012,the tanker was taken down to Rosenbauer in South Dakota to fix a leak on the tank, and the top covers were redone due to water hammering damage. The repairs were covered by the tank warranty. The repairs did not help. The tank was replaced with a poly tank in 2014 for$31,749 by Rosenbauer. The leaking stopped and firefighters believe the truck could outlast its useful life now. With the tank replacement, the useful life has been extended 10-20 years. The annual reserve budget has been reduced to offset budget needs for equipment nearing their useful lives. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Trade In Value 0.00 Fire Fighting: Fire Fighting Equip 17,501.00 3,000.00 3,500.00 4,000.00 4,500.00 5,000.00 37,501.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2028, ongoing Construction Equipment and Other 37,501.00 NEIGHBORHOOD: Total $37,501.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-10 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Air Packs/Air Tanks TOTAL COST: $1,000/tank 2019 BUDGET: $2,500.00 PROJECT CATEGORY:Other Equipment DESCRIPTION: Fire Fighting Equipment JUSTIFICATION: Account Code: E105-42220-585 The Fire Department received an AFG grant in 2013 to purchase 16 new air packs, 32 air tanks,and 30 fire fighter masks. The air tanks have a useful life of 15 years. To avoid a spike in replacing all 32 tanks in 2028, the Fire Chief recommends replacing eight(8)tanks every three years starting in 2016, 2019,2022, 2025,2028. This would always leave the Department with roughly 40 tanks after the first 15 years. Each tank will cost about$900 -$1,000. The Department sold the old tanks on the online auction GovDeals.com. Proceeds were added back to this reserved account. Per the Board,no tanks were purchased in 2016. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Fighting: FF Equipment 9,250.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 21,750.00 Trade In Value 1,000.00 1,000.00 PROJECT COSTS PROJECT STARTING DATE: 2014 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2019,ongoing Construction Equipment and Other NEIGHBORHOOD: Total $0.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-11 St.Joseph Fire Department Capital Equipment Plan-for Payable 2019 draft as of June 15,2018 12/31/2017 5/31 Available Grants/ 5/31 Available Purchased Replace Reserve Budget Adjustments Spent Reserve Budget 2019 Budget Budget Budget Budget CIP# Account Code Department Object Year Year Description Funds 2018 2018 2018 Funds 2019 Balance 2020 2021 2022 2023 FD-1401 105-42210-581/582 Fire Administration Computer Hardware/Software 2010-2011 2017-2018 3 Computers 3,332.79 1,300.00 4,632.79 1,300.00 5,932.79 1,300.00 1,300.00 1,300.00 1,300.00 Total Fire Administration Computer Hardware/Software 3,332.79 1,300.00 - - 4,632.79 1,300.00 5,932.79 1,300.00 1,300.00 1,300.00 1,300.00 FD-1402 105-42220-580 Fire Fighting Other Equipment annual annual Turnout Gear 7,755.66 5,000.00 12,755.66 6,000.00 18,755.66 6,000.00 6,500.00 6,500.00 7,000.00 Total Fire Fighting Other Equipment 7,755.66 5,000.00 - - 12,755.66 6,000.00 18,755.66 6,000.00 6,500.00 6,500.00 7,000.00 FD-1404 105-42220-584 Fire Fighting 1996-2005 2019-2026 Extrication Equip 25,562.40 2,750.00 28,312.40 2,750.00 31,062.40 2,750.00 2,750.00 2,750.00 2,750.00 Total Fire Fighting Equipment Reserve 25,562.40 2,750.00 - - 28,312.40 2,750.00 31,062.40 — 2,750.00 2,750.00 2,750.00 2,750.00 FD-1403 105-42220-585 Fire Fighting Firefighter Equipment 2012 2024 6 Wheeler 1,203.95 750.00 1,953.95 1,300.00 3,253.95 1,300.00 1,350.00 1,350.00 1,350.00 FD-1405 105-42220-585 Fire Fighting Firefighter Equipment 2012 2022 Rescue Van 50,259.58 9,500.00 59,759.58 12,500.00 72,259.58 17,500.00 25,000.00 25,250.00 20,000.00 FD-1406 105-42220-585 Fire Fighting Firefighter Equipment 2012 2032 Pumper Truck 75,823.77 11,000.00 86,823.77 12,500.00 99,323.77 15,000.00 17,000.00 20,000.00 25,000.00 FD-1407 105-42220-585 Fire Fighting Firefighter Equipment 2001 2021 Ladder Truck#2 67,250.00 10,000.00 77,250.00 10,000.00 87,250.00 10,000.00 10,000.00 10,000.00 10,000.00 FD-1408 105-42220-585 Fire Fighting Firefighter Equipment 1997 2022 Grass Rig#3 71,000.00 1,500.00 72,500.00 1,500.00 74,000.00 1,500.00 1,500.00 1,500.00 1,500.00 FD-1409 105-42220-585 Fire Fighting Firefighter Equipment 1999 2028 Tanker#4 17,501.00 2,500.00 20,001.00 3,000.00 23,001.00 3,500.00 4,000.00 4,500.00 5,000.00 FD-1417 105-42220-585 Fire Fighting Firefighter Equipment 2013 2019 Air Packs 9,250.00 2,250.00 11,500.00 2,500.00 14,000.00 2,500.00 2,500.00 2,500.00 2,500.00 FD-1410 105-42220-585 Fire Fighting Firefighter Equipment on going on going Replacement 12,592.17 2,000.00 1,205.04 13,387.13 2,000.00 15,387.13 2,500.00 2,750.00 3,000.00 3,000.00 Total Fire Fighting Equipment 304,880.47 39,500.00 - 1,205.04 343,175.43 45,300.00 388,475.43 53,800.00 64,100.00 68,100.00 68,350.00 FD-1411 105-42250-580 Fire Communication Other Equipment 2007 2017 800 MHz Radios 70,908.25 10,000.00 80,908.25 10,000.00 90,908.25 10,000.00 10,000.00 10,000.00 10,000.00 FD-1412 105-42250-580 Fire Communication Other Equipment on going on going Replacement 5,376.62 3,000.00 8,376.62 3,000.00 11,376.62 3,000.00 3,000.00 3,000.00 3,000.00 Total Fire Communications Equipment 76,284.87 13,000.00 - - 89,284.87 13,000.00 102,284.87 13,000.00 13,000.00 13,000.00 13,000.00 ED-1413 105-42270-580 Medical Services Other Equipment on going on going Replacement 1,927.57 200.00 1,000.00 3,127.57 200.00 3,327.57 200.00 200.00 200.00 200.00 Total Medical Services Equipment 1,927.57 200.00 1,000.00 - 3,127.57 200.00 3,327.57 200.00 200.00 200.00 200.00 FIRE-1 FD-1414 105-42280-530 Fire Station&Building Equipment Reserve on going on going Building Repairs 22,266.92 1,500.00 (18,000.00) 5,578.82 188.10 1,500.00 1,688.10 1,500.00 1,500.00 1,500.00 1,500.00 FD-1415 105-42280-530 Fire Station&Building Equipment Reserve 2011 2017-2022 Parking Lot (44,027.58) 25,500.00 19,000.00 - 472.42 1,000.00 1,472.42 1,000.00 1,000.00 1,000.00 1,000.00 FD-1416 105-42280-530 Fire Station&Building Improvements other than Building 2008 2017-2024 Painting 10,450.00 1,000.00 (1,000.00) 10,450.00 1,000.00 11,450.00 1,000.00 1,000.00 1,000.00 1,000.00 Total Fire Station&Building Improvements other than Building (11,310.66) 28,000.00 - 5,578.82 11,110.52 3,500.00 14,610.52 3,500.00 3,500.00 3,500.00 3,500.00 IIIIIIIII Total Capital Equipment-Fire Fund 408,433.10 89,750.00 1,000.00 6,783.86 492,399.24 72,050.00 564,449,24 80,550.00 91,350.00 95,350.00 96,100.00 Note: The fire department is funded by the City of St.Joseph,St.Joseph Township and St.Wendel Township. Proposed Debts FD-1407 105-42220-585 Fire Fighting Firefighter Equipment 2001 2021 Ladder Truck#2-2021-10%down payment+trade in value I 2,022.00 FD-1405 105-42220-585 Fire Fighting Firefighter Equipment 2012 2022 Rescue Van-2022-pay cash F D-1409 105-42220-585 Fire Fighting Firefighter Equipment 1999 2028 Tanker#4-2028-may last longer with new tank FD-1406 105-42220-585 Fire Fighting Firefighter Equipment 2012 2032 Pumper Truck-2032 FIRE-1