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Home My WebLink About[05] Outdoor Permit - St. Joseph School crry OF ST.JOSEPH Council Agenda Item 5 MEETING DATE: March 19, 2018 AGENDA ITEM: Outdoor Liquor Events St.Joseph Catholic School SUBMITTED BY: Administration/Police BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: The St. Joseph Catholic School has requested an outdoor event permit for an event entitled "Rocktoberfest"to be held on Saturday September 29th 2018. The event will include Authentic German Food, Beer & Games. The evening starts off with a Polka Mass (free) at Saint Joseph Catholic Church- followed by an authentic German meal (served indoors) and live polka music f in the beer hall (tented) starting at 5:45 PM The beer hall will N i } feature music from "The Bavarian Musikmeisters," who will perform from 6—9. The second band will be Radio Nation and they will perform from 9—midnight. German, local craft and domestic beer choices as well as non-alcoholic and i Malternative beverages will be available. ® The Police Chief has reviewed the application and the area '.I RMA'it l i(k,l I MIR, will be fenced and require one police officer. At Y IH N f ii.(.t RMMN 11,x!)1;) 0.1YC C tv d M IZ I Af NILYI M1I'! 4".1 I It 11.11 S -P I DOWNTOWN 29 ST.JOSEPH 2018 � alasa+a+rennsucra BUDGET/FISCAL IMPACT: Overtime, which will be reimbursed by the Parish ATTACHMENTS: Application for Outside Permit Hearing Notice Letter of Support REQUESTED COUNCIL ACTION: Authorizing the Mayor and Administrator to execute the Temporary outside Liquor License for St.Joseph Catholic School for an event to be held on September 29, 2018. ■ y Fee Paid .. . Date Paid Application for Temporary Outside Music/Liquor Permit This application must include a detailed site plan to include screening,ingress/egress,event layout and appropriate fee. Name of Applicant St. Joseph Catholic School Address of Licensed Premise 32 West Minnesota Street Date of outside Activity 09/29/18 start Time 5:45pm End Time 12:00pm Type of Activity Octoberfest fundraiser with beer tent, food, games and live entertainm Square Footage of Area used for Outdoor Event 020,000 Is the area for the Outdoor Event currently screened? f 4a 11�� IV1 "1✓cA�"�" ��` l-�-P✓.' GZC/�. R Yes The Area is screened as follows: There is a fAce around the parking lot where the event will take place. We will need to add some additional fencing to better secure area. No Liquor cannot be served outside unless the area is screened as required in St.Joseph Ordinance 7L11 Ingress/Egress will be controlled by Off duty police officers The area to be used for the outdoor event indudes a tent that will cover the entire area. rj. Yes rNo Estimated Number of people attending the event 7XIBRIAM SOO Number of employees working for the event 0 60 volunteers and 8 employees This type of event has occurred in the past r' Yes,without problem n Yes,with problems [7C No If problems,please describe: Other than general conversation,what additional noise will be generated from the event? A polka band will play from 6pm to 9pm and a rock band will play from 9pm to 12pm. The following measures will be taken for the protection of the public health and safety,including noise mitigation 1 The church will be designated as the storm shelter. 2 Off duty police officers along with event security will ensure order Please describe in detail additional security measures planned for the event 1 There will only be one ingress/egress 2 All attendees will carded and given a wristband Date 07/20/2018 signature For Office Use Only- Police Department Review Comments The Application for Outdoor Music/Liquor was received by the Police Chief on: _ 08 0 4 LZ-0 C8 In reviewing the application,the following items have been reviewed and comments have been included to reflect conditions of the Outdoor Event Permit. Security r';The event requires additional security Number of security personnel needed Positioning of additional security The event includes alcohol f r,---'Y—es 17, No Screening includes Off D VTY OF F IcC- Public Health and Safety Concerns - The following items are concerns that have been adequately addressed. Check applicable concerns and identify mitigation ["? Parking Traffic (" Noise C: Debris Other Based on the application and comments above 1 recommend the City Council: [''Approve the application and issue the permit based on the comments above �i Deny the application based on the following: J Date Dwight Pfannen in,Poli&Mief For Office Use Only-Administration Review This application came before the St.Joseph City Council on . Based upon the information and evidence presented,the Council hereby resolves: The application is granted subject to the terms and conditions set forth in the application and recommended by the Police Department hereafter modified O The application is denied based upon the following findings: Judy Weyrens,Administrator Rick Schultz,Mayor lAwlik CITY OF ST. JOSEPH www.cityofst oseph.com City of St.Joseph Public Hearing Outdoor Special Event The St.Joseph City Council shall conduct a public hearing on Monday,August 20,2018 at 6:00 PM at the St.Joseph Government Center, 75 Callaway St E. The purpose of the hearing is to Administrator consider the issuance of an outdoor special event license on Saturday, September 29,2018 for St.Joseph Catholic School. The event will include outdoor music starting at 6:00 PM,ending at Judy Weyrens 12 midnight and will take place in the parking lot in front of Heritage Hall. All persons wishing to be heard will be heard and oral testimony will be limited to five minutes. Written testimony can be mailed to the City Administrator, 75 Callaway St E, St.Joseph MN 56374. Mayor Judy Weyrens Rick Schultz Administrator Publish:August 9,2018 Councilors Anne Buckvold Troy Goracke Bob Loso Dale Wick 75 Callaway Street East•Saint Joseph,Minnesota 56374 Email cityoffices@cityofst oseph.com Phone 320.363.720I Fax 320.363.0342 Judy Weyrens From: Colleen Hollinger Petters <colleen@collegeville.biz> Sent: Friday, August 10, 2018 11:33 AM To: Judy Weyrens Cc: Jon Petters Subject: Outdoor Special Event Dear Councilors, Administrator Weyrens, Mayor Schultz, We have several business in downtown St. Joseph: Mill Stream Shops and Lofts, Collegeville Brokerage and 24 North Lofts, and believe the addition of a music event at Heritage Hall in September, the night prior to our very popular Mill Stream Arts Festival, is a great addition. This event will bring current residents along with visitors to our town who will likely spend money with businesses here, enjoy the beauty of our downtown, and hopefully be encouraged to return again. We are in support of this event and wish the Catholic School all the best at this new fund raiser. Colleen Hollinger Petters Collegeville Brokerage 15 E.Minnesota St.,Suite 104 St.Joseph,MN 56374 320.363.7656 www.collegevillebrokerage.com Total Control Panel Lo in To:iweyrens(a)cityof-tiose h.com Message Score:50 High(60):Pass From:colleen@collegeville.biz My Spam Blocking Level:Medium Medium(75):Pass Low(90):Pass Block this sender/Block this sender enterprise-wide Block collegeville.biz/Block collegeville.biz enterprise-wide This message was delivered because the content filter score did not exceed your filter level. 1