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Home My WebLink About[04.0] September Treasurer Report p4ALAkAd-l/ ttft Park Board Agenda Item 4 C[TY OF ST.JOSH'H MEETING DATE: October 22, 2018 AGENDA ITEM: Finance Report SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE/COUNCIL RECOMMENDATION: Council approved 2018 budget on December 4,2017. PREVIOUS PARK BOARD ACTION: None BACKGROUND INFORMATION: Enclosed you will find the reconciled financial reports through September 30,2018. After designated funds are set aside,the Park fund undesignated balance is $44,466.The undesignated does not include the second half taxes that will be received in December (appx. $10,000). I included a summary report that breaks out the revenues and expenditures recorded in the Park Board fund,along with the current balances. The bottom of the summary breaks out the funds designated for the East Park development, Millstream play equipment,and the portion the Park Board suggested to set aside for the dog park. Any contributions received for the dog park will be added to the designation for the dog park balance. The balance of the S.E.H. East Park contract is $5,295. Once this is paid,there will be a balance of approximately$29,719 to begin reforestation and prairie restoration. If the Park Board wishes to move forward with the ADA canoe ramp and parking, the final design work will be needed for this portion also. Finally,the 3rd quarter expense report is attached to report you meeting stipends. Meetings include August and September. BUDGET/FISCAL IMPACT: Information only ATTACHMENTS: Request for Park Board Action—Financial Reports Summary Treasurer's Report Park Board Check Register Park Board Monthly Report Park Board 5-Year Capital Improvement Plan Expense Report REQUESTED COUNCIL ACTION: Consider accepting the September 2018 financial reports. This page intentionally left blank St. Joseph Park Board Summary Treasurer's Report - Fund 205 September 2018 Fund 205, Park Board Balance as of December 31, 2017(Audited) 121,381.66 Year to Date Revenue: Ad Valorem Property Taxes 9,420.94 Interest Earnings 80.09 Park Dedication Fees - Farm Land Rent 1,060.00 Park Round Up Fees 98.34 Contributions 146.96 Transfers from Other Funds - Total Revenue 10,806.33 Year to Date Expenditures by Object: Staff Salaries/Training - Operating Supplies - Professional Services (12,617.50) Maintenance Reimbursement - Al Rentals (931.00) Real Estate Taxes (3,862.00) Park Development (1,000.00) Total Expenses (18,410.50) Fund Summaries as of September 30, 2018: Park Board Fund Balance-Fund 205-(Unaudited) 113,777.49 Designated for Millstream Park Play Equipment 31,737.50 Designated for Dog Park 2,559.75 Designated for East Park Development 35,014.00 Amount undesignated 44,466.24 Dog Park Donations To Date: $5,593 (throuh 9/30/18) Pavers/Treats donated $1,149 $6,742 SEH design contract $ 17,650.00 Less spent: (12,355.00) Balance, 9/30/18 $ 5,295.00 City of St. Joseph Park Board 2018 Capital Improvement Budget Summary Council adopted December 4,2017 General Funds Balance Park Dedication Cash September 30,2018 $ 113,777 (Unaudited) Adiustments Starting Balance $ 113,777 2018 General Levy-remaining $ 10,579 Other Revenues-remaining $ 13,855 Potential Proiects: Potential Proposed Millstream Cottages-phase 2 $ 23,400 Southview Heights phase 1 [2019] $ 35,100 Southview Heights phase 2[2020] $ 35,100 Industrial Park[2019+] $ 8,580 Sunset Ridge-phase 2-4 lots $ 2,000 Ending Balance for 2018 $ 146,791 Projects-Budget 2017 2018 2019 2020 2021 2022 Total 18-22 PTR-01 (Millstream) $ 540,000 $ 40,000 $ - $ - $ 100,000 $ - $ 140,000 PTR-02(Northland) $ - $ - $ - $ 180,000 $ - $ - $ 180,000 PTR-03(Klinefelter) $ - $ - $ - $ - $ - $ 250,200 $ 250,200 PTR-04(Wobegon) $ - $ - $ - $ - $ - $ - $ - PTR-05(Memorial) $ - $ 5,200 $ - $ - $ - $ - $ 5,200 PTR-06(Centennial) $ - $ - $ - $ - $ - $ - $ - PTR-07(Monument) $ 25,250 $ 35,250 $ 250 $ 250 $ 250 $ 250 $ 36,250 PTR-08(Hollow) $ - $ 1,000 $ - $ - $ - $ - $ 1,000 PTR-09(Cloverdale) $ - $ - $ - $ - $ - $ - $ - PTR-10(East Park) $ 4,500 $ 24,620 $ 598,730 $ - $ - $ - $ 623,350 PTR-12(Trails) $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 PTR-13(Trees) $ 1,500 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 10,000 PTR-14(Dog Park) $ 20,000 $ 20,000 $ - $ - $ 10,000 $ - $ 30,000 Total $ 601,250 $ 138,070 $ 610,980 $ 192,250 $ 122,250 $ 262,450 $ 1,296,000 Projects-Actual Spent 2017 2018 18 n•wT T.w n Expenses: Avail.Rev PTR-01(Millstream) $ 7,837 $ 263 Millstream play equip $ - I$ 905 PTR-02(Northland) $ - $ - PTR-03(Klinefelter) $ - $ - Other 18 Expenses Budget: 2018 YTD PTR-04(Wobegon) $ - $ - Real Estate Taxes $ 4,020 $ 3,862 PTR-05(Memorial) $ - $ - A-1 Toilets $ 1,600 $ 931 PTR-06(Centennial) $ - $ - PTR-07(Monument) $ - $ 2018 Revenue Budget: 2018 YTD _ PTR-08(Hollow) $ - $ - Interest $ 1,000 $ 80 PTR-09(Cloverdale) $ - $ - Round Up $ 120 $ 98 PTR-10(East Park) $ 435 $ 12,355 phase 1 design GF Levy $ 20,000 $ 9,421 PTR-11(West Park) $ - $ - Land Rent $ 2,120 $ 1,060 PTR-12(Trails) $ - $ - Transfer $ - $ - PTR-13(Trees) $ - $ 1,000 Donations $ 10,000 $ 147 PTR-14(Dog Park) $ 15,504 $ - phase 1 dog park Park Dedic. $ 2,000 $ - Total $ 23,776 $ 13,618 1tMilistream 5k Expenses: Avail.Rev $ - $ 3,024 18 Doa Park Donation Budget: 20161201712018 pavers/treats $ 1,149 cash $ 10,000 $ 5,593 thru 9/30/18 0 --,, cit S 2018 September 2018 Account Descr YTD Budget 2018 Amt YTD Amt FUND 205 Park Dedication E 205-45203-101 Salaries $0.00 $0.00 $0.00 E 205-45203-121 PERA Contributions $0.00 $0.00 $0.00 E 205-45203-122 FICA Contributions $0.00 $0.00 $0.00 E 205-45203-125 Medicare Contributions $0.00 $0.00 $0.00 E 205-45203-130 H S A-Employer Contribution $0.00 $0.00 $0.00 E 205-45203-131 Health Insurance $0.00 $0.00 $0.00 E 205-45203-132 Dental Insurance $0.00 $0.00 $0.00 E 205-45203-133 Life Insurance $0.00 $0.00 $0.00 E 205-45203-134 Disabilty Insurance $0.00 $0.00 $0.00 E 205-45203-171 Clothing Allowance $0.00 $0.00 $0.00 E 205-45203-210 Operating Supplies $0.00 $0.00 $0.00 E 205-45203-300 Professional Services $0.00 $0.00 $12,617.50 E 205-45203-302 Maintenance Reimbursement $0.00 $0.00 $0.00 E 205-45203-410 Rentals $1,600.00 $139.00 $931.00 E 205-45203-437 Real Estate Taxes $4,020.00 $0.00 $3,862.00 E 205-45203-531 Park Development $137,570.00 $0.00 $1,000.00 FUND 205 Park Dedication $143,190.00 $139.00 $18,410.50 $143,190.00 $139.00 $18,410.50 ./...\.. 0 j p fit, vl -e 2018 September 2018 Account Descr YTD Budget 2018 Amt YTD Amt FUND 205 Park Dedication R 205-45203-31010 Current Ad Valorem Taxes $20,000.00 $0.00 $9,420.94 R 205-45203-34114 Park Dedication Fees $2,000.00 $0.00 $0.00 R 205-45203-34784 Rents and Royalties $2,120.00 $0.00 $1,060.00 R 205-45203-34785 Park Round-Up Proceeds $120.00 $10.01 $98.34 R 205-45203-36210 Interest Earnings $1,000.00 $116.26 $80.09 R 205-45203-36236 Contributions-Parks $10,000.00 $18.00 $146.96 R 205-49302-39201 Transfers from Other Funds $0.00 $0.00 $0.00 FUND 205 Park Dedication $35,240.00 $144.27 $10,806.33 $35,240.00 $144.27 $10,806.33 4) C keo, L,_ .pc,i ( (/ Check # Search Name Comments Amount FUND DEPART OB3 053875 WRUCK SEWER&PORTABL portable toilets-parks $139.00 205 45203 410 $139.00