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HomeMy WebLinkAbout[06b(ii)] Park Board Council Agenda Item CITY OE SST.JOSEPH MEETING DATE: November 5, 2018 AGENDA ITEM: Proposed 2019 Park Board Budget/East Park SUBMITTED BY: Park Board/Finance/Public Works BOARD/COMMISSION/COMMITTEE RECOMMENDATION: Park Board discussed the enclosed budget and recommends approval. Also,the Park Board recommended a contract for reforestation and prairie growth in East Park. Park Board held a public open house for the final concept plan for the East Park on September 24,2018. PREVIOUS COUNCIL ACTION: Council accepted the East Park concept and requested the Park Board host a public open house to present the plan prior to final approval. BACKGROUND INFORMATION: The Park Board reviewed their current projects and future CIP the past few months. The Park Board added a CIP item for a skate park. The updated skate park is listed in 2021. In the next two years,the current skate park equipment will be placed at the hockey rink. Board members will observe use and monitor degradation of equipment from movement in and out of the rink. In addition,the Park Board will review locations for a potential new skate park in 2021 if interest is identified. The proposed projects for 2019 include the following items: Monument Park $250 Flowers for the Armed Forces Memorial Community Center $600 Add screening to the tennis courts East Park $296,610 Begin reforestation and prairie growth. State bonding bill submitted for the boat access and phase I construction. Matching funds from Park Dedication and Local Option Sales Tax. Trails System $10,000 Close gaps in trails/sidewalks—2nd Ave NW identified Tree Replacements $2,000 Add trees according to plan in City parks annually— Minnesota Street for 2019 Total 2019 $309,460 East Park Master Park Plan: Enclosed is the final document for the East Park plan. The Park Board held an open house on Sept. 24,2018. One resident attended and suggested adding a bike rack at the park. Staff can add a bike rack when the parkway and canoe area are constructed. The document is intended to be an addendum to the 2008 Master Park Systems Plan. The Park Board recommends final adoption by council. East Park Reforestation/Prairie Development: The Park Board reviewed two proposals to begin the reforestation and prairie development in East Park. There was a large difference in the quotes. The lower quote is a local company that helped the city reconstruct the Klinefelter ponds. Staff compared the quotes and the suggested processes. Staff and the Park Board recommend acceptance of the low quote from PrairieScapes for a three year in the amount of$23,200. Funds will come from the park dedication funds paid by Arcon when Country Manor began construction. BUDGET/FISCAL IMPACT: Budget: $309,460 East Park Reforestation/Prairie Development: $23,200 ATTACHMENTS: Request for Council Action—Park Board 2019 Budget/East Park Park Board 5-Year Capital Improvement Plan Summary Park Board Capital Improvement Plans For Each Park East Park Master Park Plan PrairieScapes Quote Prairie Restoration Quote REQUESTED COUNCIL ACTION: Accept the Park Board recommendation for their 2019 Park Board budget. Adopt East Park Master Park Plan. Accept low quote for East Park Reforestation/Prairie development from PrairieScapes. Note: The City has a current request for State Bonding and a match is required. Therefore, the budget includes the required match of$250,000 using sales tax funding. This project will be reviewed if State Bonding is not received. City of St.Joseph Park Board 2019 Capital Improvement Budget Summary Proposed as of October 22,2018 General Funds Balance Park Dedication Cash September 30,2018 $ 113,772 (Unaudited) Adjustments Starting Balance $ 113,772 2018 General Levy-remaining $ 10,579 Other Revenues-remaining $ 13,999 Potential Projects: Potential Proposed Millstream Cottages-phase 2 $ 23,400 The Oaks on 20th-Phase 1 $ 35,100 The Oaks on 20th-Phase 2 $ 35,100 Potential for 2020 Industrial Park $ 8,580 Sunset Ridge-phase 2-4 lots $ 2,000 Ending Balance for 2018 $ 182,030 Projects-Budget 2018 2019 2020 2021 2022 2023 Total 19-23 PTR-01 (Millstream) $ 40,000 ` $ - $ - $ 100,000 $ - $ - $ 100,000 PTR-02(Northland) $ - $ - $ - $ - $ 180,000 $ - $ 180,000 PTR-03(Klinefelter) $ - $ - $ - $ - $ 250,200 $ - $ 250,200 PTR-04(Wobegon) $ - $ - $ - $ - $ - $ - $ - PTR-05(Memorial) $ 5,200 $ 600 $ - $ - $ - $ - $ 600 PTR-06(Centennial) $ - $ - $ - $ - $ - $ - $ - PTR-07(Monument) $ 35,250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 1,250 PTR-08(Hollow) $ 1,000 $ - $ - $ - $ - $ - $ - PTR-09(Cloverdale) $ - $ - $ - $ - $ - $ - $ - PTR-10(East Park) $ 24,620 $ 296,610 $ 600,000 $ - $ - $520,000.00 $1,416,610 PTR-12(Trails) $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 PTR-13(Trees) $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 10,000 PTR-14(Dog Park) $ 20,000 $ - $ - $ 10,000 $ - $ - $ 10,000 PTR-15(Skate Park) $ - $ - $ - $ 125,000 $ - $ - $ 125,000 Total $ 138,070 $ 309,460 $ 612,250 $ 247,250 $ 442,450 $ 532,250 $2,143,660 Projects-Actual Spent 2018 2019 PTR-01(Millstream) $ 263 $ - play equip Other 19 Expenses Budget: 2018 YTD PTR-02(Northland) $ - $ - Real Estate Taxes $ - $ 3,862 PTR-03(Klinefelter) $ - $ - A-1 Toilets $ 2,150 $ 931 PTR-04(Wobegon) $ - $ - PTR-05(Memorial) $ - $ - 2019 Revenue Budget: 2018 YTD PTR-06(Centennial) $ - $ - Interest $ 500 $ 80 PTR-07(Monument) $ - $ - Round Up $ 135 $ 98 PTR-08(Hollow) $ - $ - GF Levy $ 20,000 $ 9,421 PTR-09(Cloverdale) $ - $ - Land Rent $ - $ 1,060 PTR-10(East Park) $ 12,355 $ - design,phase 1 Transfer $ - $ - PTR-11(West Park) $ - $ - Donations $ 500 $ 147 PTR-12(Trails) $ - $ - Park Dedic. $ 8,580 $ - PTR-13(Trees) $ 1,000 $ - PTR-14(Dog Park) $ - $ - phase 2 19 Dog Park Donation Budget: 2016/2017/2018 Total $ 13,618 $ - pavers/treats $ 1,149 cash $ - $ 5,593 thru 9/30/18 PARK-1 PARK-1 PTR-01 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Millstream Park TOTAL COST: $100,000.00 PROJECT NUMBER: PTR-01 PROJECT CATEGORY: Parks,Trails,and Recreation JUSTIFICATION: Millstream Park was identified as a community park and was given a medium priority for implementation in the Parks and Trails System Plan. A medium priority indicates implementation would occur between 2014-2019 if funds are available. Millstream Park has the Park Board identify needs for an informal Master Park Plan. The park includes a new year-round shelter(2017),2 softball fields,basketball court,beach volleyball court,phase 1 dog park(2017 built),soccer field,play equipment,disc golf course,river walk,and an abandoned rustic campground(closed 2016). The Park Board plans replaced the play equipment in 2018 and shelter in 2017. Phase 2 and 3 of the dog park will be constructed when donations are received(see PTR-14). A performance stage is scheduled when funds are available. The Park Board is estimating 2021. Movies in the Park added in 2014. Local Rugby team used soccer fields in 2015. Softball leagues continue through the St.Joseph Rec Assn. If not enough teams sign up for the league,softball may be discontinued. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Parkland Dedication 10,000.00 10,000.00 1/2C Sales Tax 0.00 Park Round Up 0.00 Donation General Levy 10,000.00 10,000.00 Unfunded 80,000.00 80,000.00 Priority Score 27.05` PROJECT COSTS PROJECT STARTING DATE: 2014 Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2021 Construction 0.00 Equipment and Other 80,000.00 NEIGHBORHOOD: Total $80,000.00 Presented to the Park Board on Approved Denied Tabled Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PARK-2 PTR-02 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Northland Park TOTAL COST: $180,000.00 PROJECT NUMBER:PTR-02 PROJECT CATEGORY: Parks,Trails,and Recreation JUSTIFICATION: Northland Park was identified as a neighborhood park and was given a medium priority for implementation in the Parks and Trails System Plan. A medium priority indicates implementation would occur between 2014-2019 if funds are available. Northland Park will need a Master Park Plan and a grading study. Northland Park play equipment was replaced in 2008 and 2012. The Park Board added footgolf and a Little Library was donated to park in 2015. The future budget includes paving the trail inside the park. The Park Board scheduled the trail at the time Northland Drive improvements are completed potentially in 2022. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Parkland Dedication 0.00 20,000.00 20,000.00 Debt Levy 140,000.00 140,000.00 General Levy 20,000.00 20,000.00 0.00 Total 180,000.00 Priority Score 26 PROJECT COSTS PROJECT STARTING DATE: 2022 Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2022 Construction 0.00 Equipment and Other 0.00 NEIGHBORHOOD: Northland Total $0.00 Presented to the Park Board on Approved_ Denied Tabled Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PARK-3 PTR-03 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Klinefelter Park TOTAL COST: $250,200.00 PROJECT NUMBER:PTR-03 PROJECT CATEGORY: Parks,Trails,and Recreation JUSTIFICATION: Klinefelter Park was identified as a community park and was given a medium priority for implementation in the Parks and Trails System Plan. A medium priority indicates implementation would occur between 2014-2019 if funds are available. Klinefelter Park will need a Master Park Plan that may be able to be completed by City Staff. The Park Board proposed adding restroom facilities as funds are available. Currently,a portable toilet is added to the park seasonally. The restroom facilities proposed provides for sanitary sewer and water main extensions from Graceview Estates into the park to serve a prefabricated restroom structure. [$48,100 site improvements; $125,000 pre-fabricated bathroom facility; $37,100 soft costs] Local option sales tax funds cannot be used for this project since the park is not considered regional(as previously determined by the Park Board). The Park Board would also like to add a gazebo sitting area and connecting trail if funds are available. This could be added with the restrooms or as a separate project. Added to the 2022 budget with the restrooms. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Parkland Dedication 40,000.00 40,000.00 Debt Levy 160,200.00 160,200.00 Water 0.00 25,000.00 25,000.00 Sewer 0.00 25,000.00 25,000.00 Total 250,200.00 PROJECT COSTS PROJECT STARTING DATE: 2022 Preliminaries $4,000.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2022 Construction 273,000.00 Equipment and Other 0.00 NEIGHBORHOOD: Total $277,000.00 Presented to the Park Board on Approved_ Denied Tabled Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PARK-4 PTR-04 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Wobegon Trailhead TOTAL COST: $0.00 PROJECT NUMBER:PTR-04 PROJECT CATEGORY: Parks,Trails,and Recreation JUSTIFICATION: The Wobegon Trail is budgeted and maintained through Stearns County. The City is included on planning for trail or trailhead extensions/modifications. The Park Board did not allocate any funding to the Wobegon Trail or Trailhead facility in the 5-year CIP. The Parks and Trails System Plan listed Wobegon Trail connections from low to high priority;however,no funds were allocated directly to the Wobegon Trail. The City Engineer budgeted funds for paving the South Parking Lot at the Wobegon Welcome Center. More detail is available under the City Engineer's CIP. Stearns County extended the trail from St.Joseph to the Waite Park regional park in 2017/2018. The City contributed$200,000 local option sales tax funds towards the project. The City used 1/2 cent sales tax funds to add a heater and air conditioner to the building in 2013. Little Library was donated in 2015. A bike repair station was donated in 2017 by the Wobegon Trail Association. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Parkland Dedication 0.00 0.00 1/2C Sales Tax 0 0.00 0.00 Total 0 PROJECT COSTS PROJECT STARTING DATE: Unknown Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: Unknown Construction 0.00 Equipment and Other 0.00 NEIGHBORHOOD: Total $0.00 Presented to the Park Board on Approved_ Denied Tabled Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PARK-5 PTR-05 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Memorial Park TOTAL COST: $5,200.00 PROJECT NUMBER: PTR-05 PROJECT CATEGORY:Parks,Trails,and Recreation JUSTIFICATION: Memorial Park was identified as a special use park and was given a low priority for implementation in the Parks and Trails System Plan. A low priority indicates implementation would occur between 2020-2024. Memorial Park will need a Master Park Plan that may be able to be completed by City Staff. The St. Joseph Saints Baseball Team has identified future improvements that would be funded by outside sources. In 2015,the old warming house was converted to shed storage for the baseball field and a new warming house was constructed. The engineer CIP listed the parking lot paving as a priority in 2019(see ENG-1538). Added to the 2018 CIP is adding nets,posts and striping to the hockey rink for pickle ball for a summer activity at an estimated cost of$3,200. Pickle ball was relocated to the tennis courts by the community center and indoors at the community center. Wind screens will be added to the tennis courts in 2019.In addition,the Park Board would like to partner with a Boy Scout Troop to add a Gaga Ball court at a cost of $2,000. The skate park equipment that was used in the park will go into storage. The equipment is degraded and needs updating. Per council,public request,equipment will be placed in the hockey rink in 2019 and used until the equipment is no longer usable. The Mayor asked the Park Board to consider other options for a larger skate park and/or off road bike park. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding I Prior Source Years 2019 2020 2021 2022 2023 Total Parkland Dedication 2,600.00 600.00 3,200.00 Donations 2,000.00 2,000.00 0.00 0.00 Total 5,200.00 Priority Score PROJECT COSTS PROJECT STARTING DATE: 2018 Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2019 Construction 0.00 Equipment and Other 3,200.00 NEIGHBORHOOD: Total $3,200.00 Presented to the Park Board on Approved_ Denied Tabled Presented to the City Council on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PARK-6 PTR-06 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Centennial Park TOTAL COST: PROJECT NUMBER:PTR-06 PROJECT CATEGORY: Parks,Trails,and Recreation JUSTIFICATION: Centennial Park was identified as a community park and was given a high priority for implementation in the Parks and Trails System Plan. A high priority indicates implementation would occur between 2009-2013. Centennial Park was given a high priority to add features to the Park for residents that rent the pavilion and to finish developing the Park since it already was started in previous years. Centennial Park will need a Master Park Plan that might be completed by City Staff. The Park Board purchase new playground equipment for pre-K through teens in 2011. In addition,Public Works did the necessary grading on the park to set it up for future park planning. Fencing was added in the park in 2017. Other park improvements are not planned in this 5-year CIP. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Parkland Dedication 0.00 0.00 0.00 0.00 0.00 Total 0.00 PROJECT COSTS PROJECT STARTING DATE: unknown Preliminaries $10,000.00 Land Acquisition PROJECT COMPLETION DATE: unknown Construction Equipment and Other 67,500.00 NEIGHBORHOOD: Total $77,500.00 Presented to the Park Board on Approved_ Denied Tabled Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PARK-7 PTR-07 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Monument Park TOTAL COST: $35,000.00 PROJECT NUMBER:PTR-07 PROJECT CATEGORY Parks,Trails,and Recreation JUSTIFICATION: Monument Park was identified as a special use park and was given a high priority for implementation in the Parks and Trails System Plan. A high priority indicates implementation would occur between 2009-2013. Monument Park will need a Construction Plan to determine where the trail connection should go. $250 has been allocated to Monument Park each year to purchase flowers for the monument. The Park Board researched available grants and quotes to make needed repairs for the park through the local,state and national historical societies. The repairs to the monument are estimated to be$35,000-$50,000. The Legacy grant adds$150,000-$200,000 to the cost of the repairs as contractors indicated the regulations add much to the costs. The Park Board determined the Legacy grant is not an option that can be used. The Park Board will request the City's help to fund the repairs through other means in 2018/2019. Council approved the 2018 budget to use Debt Service Reserve funds to complete the needed repairs. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Parkland Dedication 250.00 250.00 250.00 250.00 250.00 250.00 1,500.00 0.00 Debt Service Reserve 35,000.00 35,000.00 0.00 Total 36,500.00 Priority Score 30.5 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries $1,500.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2018 Construction 10,500.00 Equipment and Other 10,550.00 NEIGHBORHOOD: Total $22,550.00 Presented to the Park Board on Approved_ Denied Tabled Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PARK-8 PTR-08 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Hollow Park TOTAL COST: $1,000.00 PROJECT NUMBER: PTR-08 PROJECT CATEGORY Parks,Trails,and Recreation JUSTIFICATION: Hollow Park was identified as a neighborhood park and was given a low priority for implementation in the Parks and Trails System Plan. A low priority indicates implementation would occur between 2020-2024. Hollow Park will need a Master Park Plan before implementation. Little Library was donated to park in 2015. Paved trail to park added by City with 2014/2015 street improvement projects. The Park Board added $1,000 to the 2018 budget to complete the park name and address on the boulder sign. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Parkland Dedication 1,000.00 1,000.00 0.00 0.00 0.00 Total 1,000.00 PROJECT COSTS PROJECT STARTING DATE: 2018 Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2018 Construction 0.00 Equipment and Other 1,000.00 NEIGHBORHOOD: Total $1,000.00 Presented to the Park Board on Approved_ Denied Tabled Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PARK-9 PTR-09 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Cloverdale Park TOTAL COST: $253,000.00 PROJECT NUMBER:PTR-09 PROJECT CATEGORY:Parks,Trails,and Recreation JUSTIFICATION: Cloverdale Park was identified as a mini park and was given a high priority for implementation in the Parks and Trails System Plan. A high priority indicates implementation would occur between 2009-2013. Cloverdale Park had a Master Park Plan created by Scenic Specialties in 2012. The Park Board budgeted $25,000 in 2013 and$10,000 in 2014 to implement the improvements to the park according to the park plan. Cloverdale improvements include landscaping,gazebo and quiet meditation areas. Little Library donated to park in 2015. The Park Board did not allocate additional funding in the 5-year CIP. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Parkland Dedication 0.00 0.00 0.00 0.00 0.00 Total 0.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries $10,000.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2013 Construction 0.00 Equipment and Other 243,000.00 NEIGHBORHOOD: Total $253,000.00 Presented to the Park Board on Approved Denied Tabled Presented to the City Council on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PARK-10 PTR-10 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: East Park TOTAL COST: $620,000.00 PROJECT NUMBER: PTR-10 PROJECT CATEGORY: Parks,Trails,and Recreation JUSTIFICATION: East Park was identified as a regional park and was given a low priority for implementation in the Parks and Trails System Plan. A low priority indicates implementation would occur between 2020-2024. The Park Board accepted a Master Park Plan for East Park in 2018. The City applied for 2018 State Bonding funds($300,000)to begin construction of the canoe landing/picnic area/parking lot/bathrooms. The lobbyist will try to get 2019 State funds to begin the construction. PW plans to begin the reforestation and prairie development in fall 2018. Without State bonding,the Park Board suggests developing East Park in phases. Phase 1 canoe area construction would begin in 2019. The details would be identified with the master park plan. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Park Dedication 21,500.00 26,610.00 48,110.00 General Levy 20,000.00 20,000.00 20,000.00 1/2C Sales Tax 250,000.00 280,000.00 500,000.00 1,030,000.00 State Bonding 300,000.00 300,000.00 Land Rent 4,240.00 4,240.00 IF Grant 2,500.00 2,500.00 Total 1,384,850.00 Priority Score 28.85 PROJECT COSTS PROJECT STARTING DATE: 2017 Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2019,ongoing Construction 0.00 Equipment and Other 0.00 NEIGHBORHOOD: Rivers Bend Total $0.00 Presented to the Park Board on Approved_ Denied Tabled Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PARK-11 PTR-12 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: City-Wide Trail System TOTAL COST: varies PROJECT NUMBER:PTR-12 PROJECT CATEGORY Parks,Trails,and Recreation JUSTIFICATION: The Parks and Trails System Plan breaks out the current and potential future City-wide trails. Each segment of potential future trails was given a low,medium or high priority. A high priority is identified as a trail segment that would be constructed between 2009 and 2013 if funding exists. The potential trail segments listed as high priority in the Parks and Trails System. Phase II/III CR2 trail extension will begin in fall 2018 connecting Minnesota St W to CR51. City Council conducted a pedestrian crossing study over CSAH 75 in 2017.A 2019 State Bonding request submitted, lobbyist hired. Half cent sales tax may help fund this project if it moves forward. The Park Board added funding to this item to close up gaps in trails/sidewalks around the city. The funding is only available if park dedication fees are collected. Council identified a need to extend the sidewalk along 2nd Ave NE between Elm St and Minnesota St. This project is considered in the engineer CIP.Also,sidewalk has been proposed with the Northland Dr project from CSAH 75 to the Northland development. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Parkland Dedication 0 10,000 10,000 10,000 10,000 10,000 50,000 0 0 0.00 Total 50,000 Priority Score 32 PROJECT COSTS PROJECT STARTING DATE: on-going Preliminaries Land Acquisition PROJECT COMPLETION DATE: on-going Construction Equipment and Other NEIGHBORHOOD: Total $0.00 Presented to the Park Board on Approved_ Denied Tabled Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PARK-12 PTR-13 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: City-Wide Tree Additions TOTAL COST: $9,500.00 PROJECT NUMBER:PTR-13 PROJECT CATEGORY Parks,Trails,and Recreation JUSTIFICATION: The Park Board,along with Public Works,created a plan to add trees to City parks. The Park Board requests setting aside$1500 per year for new trees. Part of the tree budget for 2018 may be allocated to replacing trees along Minnesota Street. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total General: General Levy 2,000.00 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00 9,500.00 Donations 500.00 500.00 500.00 500.00 500.00 2,500.00 0.00 Total 12,000.00 Priority Score 23.85 PROJECT COSTS PROJECT STARTING DATE: on-going Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: on-going Construction 0.00 Equipment and Other 9,500.00 NEIGHBORHOOD: Total $9,500.00 Presented to the Park Board on Approved_ Denied Tabled Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PARK-13 PTR-14 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Dog Park 'TOTAL COST: $41,718.00 PROJECT NUMBER:PTR-l4 PROJECT CATEGORY Parks,Trails,and Recreation JUSTIFICATION: The St.Joseph Dog Park group approached the Park Board to dedicated parkland to build a dog park. The city council agreed to a 3-phased development of a dog park in Millstream Park to the west of the soccer fields. Each phase will be constructed as needed donations are received. Phase 1 constructed in 2017 (fencing, mulch,signage,trees,gravel,pavers,picnic tables and doggie bag dispenser),phase 2 will be constructed in 2018 if donations received(water access,concrete, shelter),phase 3 TBD as donations received(small dog play area). Estimate phase 3 for 2021 to show the projected costs. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Park Dedication 20,673.00 5,000.00 25,673.00 Donations 11,045.00 5,000.00 16,045.00 0.00 Total 41,718.00 Priority Score 31.7 PROJECT COSTS PROJECT STARTING DATE: on-going Preliminaries $0.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: on-going Construction 0.00 Equipment and Other 41,718.00 NEIGHBORHOOD: Total $41,718.00 Presented to the Park Board on Approved_ Denied Tabled Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PARK-14 Lori Bartlett From: Terry Thene Sent: Monday, October 22, 2018 9:44 AM To: • Lori Bartlett;John Anderson (carjon50@hotmail.com) Subject: FW: Buckthorn removal quote I don't know if I forwarded this to you, so I'll send it again. From: Brad Vierkant<bvierkant@prairieresto.com> Sent: Friday, October 19, 2018 3:45 PM To:Terry Thene<tthene@cityofstjoseph.com> Subject: RE: Buckthorn removal quote Terry- Below are the annual cost breakdowns for restoration work at East Park. 2018(fall/winter)- Buckthorn/tree removal $24,853 2019(spring/summer)- Prairie zone—site prep, seed and seeding $18,795 2019(summer/fall) Management of prairie and wetland zones $3,500 2019(fall) Hardwood zone-site prep, seed and seeding $21,690* *a portion of this site preparation will likely be completed and billed during the summer Buckthorn herbicide overspray $5,000 2020(spring,summer,fall) Management of prairie, wetland and hardwood zones $5,050 **Buckthorn herbicide overspray $5,000 2021(spring,summer,fall) Management of prairie, wetland and hardwood zones $5,275 **Buckthorn herbicide overspray $5,000 **Quotes were not initially provided for these activities but will likely need to be completed. After the first three years it is likely that the project area will require additional annual management.The project site can be evaluated at that time and quotes provided to complete this work. 1 Please let me know if you have any questions. Thanks, Brad Vierkant Prairie Restorations, Inc. Site Manager-Princeton 763-631-9427 office 612-708-9427 cell 763-631-9480 fax From:Terry Thene [mailto:tthene@cityofstioseph.com] Sent:Thursday,October 18, 2018 11:13 AM To: Brad Vierkant<bvierkant@prairieresto.com> Subject: RE: Buckthorn removal quote Brad,could you break down approx.cost per year?Obviously it would not all happen this year. I'm trying to make it better for the board and council to look at. From: Brad Vierkant<bvierkant@prairieresto.com> Sent: Monday, October 15, 2018 4:09 PM To:Terry Thene<tthene@cityofstioseph.com> Subject: Buckthorn removal quote Terry- Attached are three separate maps outlining the approximate locations where the buckthorn/honeysuckle removal will take place.The buckthorn/honeysuckle will be mowed where accessible and hand cut around reserve trees and inaccessible areas.Cut stems will be treated with herbicide to prevent re-sprouting. In a few select areas,where the bank is very steep the buckthorn will be treated with herbicide at the base of the stem and left in place. Siberian elms will be removed within the shelterbelt tree rows,these areas are not shown on the maps but is included in the below quote.The Siberian elms will be cut and burned onsite this winter when adequate snow cover is present. Quote for Siberian elm removal/burning and buckthorn mowing/cutting and stump treatment: $24,853 Follow-up foliar treatment of buckthorn seedlings to be completed fall of 2019: $5,000 Thank you and please let me know if you have any questions. Sincerely, Brad Vierkant Prairie Restorations, Inc. Site Manager-Princeton 763-631-9427 office 612-708-9427 cell 763-631-9480 fax 2 PrairieScapes 29641 95th Ave St.Joseph,MN 56374 320-333-5931 October 5,2018 To: Terry Thene,1855 Elm St.E.St.Joseph,Mn(tel:320-363-7201) Re: East Park Prairie seeding,Woodland seeding,and wetland management project bid 20 Acre Prairie Seeding: Work Involved: no till drill seed 20 acres of native wildflowers and native grasses Seed Mix: Forbs: 10 lbs Purple Prairie Clover 7.5 lbs Black Eyed Susans 9.6 Hoary Vervain .5 Giant Hysop 4 Leadplant 3.2 Common Oxeye 1.2 Common Milkweed .4 Yarrow 1 Bergamot 1.6 Stiff Golden Rod 1.6 Canada Tick Treefoil The total comes to comes to two pounds of flowers per acre Grasses: 64 lbs Bid Bluestem 24 Little Bluestem 10 Side Oats Gramma 50 Indian Grass 10 Switch Grass The total comes to 8 lbs of native grasses per acre Cost of Labor and Seed: $6800. *net due 15 days upon receipt of bill Hardwoods Seeding: • disk 10 acre plot to aproximately a 3"depth to create seed bed • . sow seed smaller seeds(acorns,berries,cherry seeds)with broadcast spreader • sow walnuts by hand • light disking Seed Mix: Bushels of Red Oak 15 Bushels of White Oak 8 Bushels of Bur Oak 8 Bushels of Black Walnut 25 Pounds of Black Cherry 2.5 Pounds of Hackberry 2.5 Pounds of Grey or Redosier dogwod 2.5 Pounds of Chokecherry 2.5 Pounds of Wild Plum 2.5 Total cost for labor and materials: $6300. *bill will be sent upon completion of work;net due 15 days upon receipt of bill Wetland Managment Work Involved: 3 year management program that involves: installation of firebreaks one prescribed burn in spring(in a dry year) Remove Buckthorn Cost of labor and materials: $3000 *payment of$1800 after burn;ballance due at the end of the 3 year program Buckthorn and Siberian Elm treatment: • Buckthorn basil herbicide treatment;no removal of dead plant • cut and spray stump of Siberian Eim • limb up and yard up Siberians for eventual burn Cost of labor and materials: $5000 *bill will be sent when work is completed