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HomeMy WebLinkAbout[04a] Minutes - November 05, 2018November 5, 2018 Page 1 of 3 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Monday, November 5, 2018 at 6:00 PM at the St. Joseph Government Center, opening with the pledge of allegiance. Members Present: Mayor Rick Schultz, Councilors Dale Wick, Bob Loso, Anne Buckvold. Administrator Judy Weyrens. Others Present: Aaron Rieland, Chris Raimann. City Representatives Present: Finance Director Lori Bartlett, Community Development Director Therese Haffner, Public Works Director Terry Thene, City Engineer Randy Sabart. Public Comments: No one present wished to speak. Approve Agenda: Wick made a motion to approve the agenda deleting consent agenda item [4a] Minutes and [08b] Insurance 2019. The motion was seconded by Schultz and passed unanimously by those present. Consent Agenda: Loso made a motion to approve the consent agenda. The motion was seconded by Wick and passed unanimously by those present. a. Minutes – Requested Action: Approve the minutes of October 15, 2018. b. Bills Payable – Approved check numbers 053980-054040 Payroll EFT # 111578-111584 and Accounts Payables EFT # 001848-001851. c. Application for Payment – Authorized the Mayor to execute pay application #1 for the MN St W (CSAH2) trail project and authorize payment to RL Larson in the amount of $ 10,218.20. d. Gambling Report – Accepted the 3rd Quarter Gambling Report as presented. Engineer Reports: Sabart reported that contract work for the MN St W Trail is coming to close and will pick up again in spring. Loso questioned Sabart on the status of the CR 75 project as traffic is still diverted and the construction activities have stopped. The public has been questioning him as to the status. Sabart responded that his can check with the County Engineer and report back. Committee Reports, Planning Commission: Bad Habit: Weyrens reported that the Planning Commission considered the request of Bad Habit Brewing to review the allowable exterior material. The property is zoned B1, General Business, and the provisions limit the amount of prefinished architectural metal panels to 15% of each side. This is a guideline and a deviation requires approval by both the Planning Commission and City Council. The Planning Commission unanimously recommended the Council approve the exterior materials. Loso made a motion to accept the recommendation of the Planning Commission allowing Bad Habit to exceed the exterior surface area for architectural steel. The motion was seconded by Schultz and passed unanimously by those present. Discussion: Loso questioned if architectural steel is an allowable material as the City does not allow for pole barn construction. Weyrens stated that the Ordinance does allow the prefinished architectural steel as one of the materials and the exterior requires a mix of two types of material. Committee Reports, Planning Commission: The Oaks: W eyrens reported the Planning Commission conducted a hearing for the preliminary plat entitled “The Oaks”, the property is formerly known as the Del win site or most recently Southview Heights (KJ Construction). Kuepers Inc. has purchased the property with the intent of building two 35 unit market rate apartment buildings. The project will be phased with the first building starting construction in 2018. Kuepers has completed the preliminary and final plat process including acceptance of the City Development Agreement. The Planning Commission has recom mended the Council authorize execution of the preliminary/final plat, trail easement and development agreement. One of the outstanding items is the dedicate ROW for 20th Avenue. In order for the road to be constructed as the City has planned, the City will need to work with Stearns County to see if the RO W November 5, 2018 Page 2 of 3 that is part of a foreclosed lot can be transferred to the City. The road ROW that is needed is attached to the outlot for Liberty Point. It was intended that when the outlot developed the road would be constructed; however, the development stalled due to the housing crash. Chris Raimann approached the Council to discuss the needed ROW and how the design is impacted by the roadway. Raimann stated that he can still move forward without the ROW, but it is not the preferred method. Raimann questioned the status for the construction of 20th Ave to which Schultz stated it will be when development needs the access such as the development of outlot A, Liberty Point. Loso made a motion authorizing the Mayor and Administrator to execute Resolution 2018-051 Approving the Preliminary Plat; Resolution 2018-052 Approving the Final Plat and Development Agreement; and to execute the Trail easement all for the plat entitled “The Oaks”. The motion was seconded by Wick and passed unanimously by those present. Committee Reports, Park Board: East Park Planning/2019 Budget: Weyrens stated that the Park Board has presented their preliminary budget. Finance Director stated that the Park Board carried forward the budget from the prior year. The budget does reflect designating funds for the CR 75 Pedestrian Crossing. The budget does include starting the seeding process for East Park. Bartlett stated that the Park Board also discussed the Skate Park equipment and have agreed to keep the equipment on the hockey rink as in the past; while at the same time they will research other alternatives. Schultz stated that the Park Board is also requesting to start the reforestation process/prai rie grass seeding in 2018. The City has received two separate bids for the seeding with PrairieScapes providing the low bid of $ 23,800. The proposal covers a three year period. The first phase project is $ 6,300 and the remaining will be over the next couple of years. Weyrens clarified that the funds for this project will come from the park dedication funds that have already been received from Arcon. Those funds are dedicated to the East Park and cannot use elsewhere. Buckvold made a motion to accept the quote of PrairieScapes in the amount of $ 23,800 with the understanding that $ 6,300 will be expended in 2018 and the remaining work will be phased over the next two years. The motion was seconded by Wick and passed unanimously by those present. Buckvold requested clarification on the skate park and what action the Park Board approved. Public Works Director Terry Thene stated that the Park Board has agreed to look at different locations as well as new equipment. Buckvold questioned when the equip ment will be placed outside to which Thene stated as soon as the snow melts and the weather has warmed. Loso questioned how the Park Board is going to monitor the area to determine what is needed or how it is utilized. Thene stated that it will have to be public input. Loso stated it is his opinion that skate parks are not as popular as they once were. Schultz stated again, this is a Park Board item and they will continue to review. 2019 Enterprise Fund Budget: Weyrens presented the Council with the Enterprise Budget. The proposed rates will follow at an upcoming meeting. This is an op portunity for the Council to see the status of the budget. Weyrens stated that Republic Service has requested the Council will consider allowing an increase in rates based on the China recycling impact. Republic does acknowledge that they do have a contract and they are prepared to honor their contract. Schultz stated that his preference would be to re-bid the contract versus allowing Republic to increase the rates. Administrator Reports – 24 North Alley Encroachment: Weyrens stated that the Developer of 24 North is requesting authorization to place bollards eight inches in the ROW to protect the support system for the balcony. The contractor has already had issues with the temporary sign being hit as cars back out of parking spaces by the La Playette. Loso made a motion authorizing the place of the bollards in the alley as requested. The motion was seconded by Wick and passed unanimously by those present. November 5, 2018 Page 3 of 3 Administrator Reports – Summary Publication: Weyrens stated after the last Council meeting it was discovered that a motion to approve summary publication requires a super majority and the vote for that motion was 3-1-1 therefore the requirement was not met. If the City has to publish the entire Ordinance (s) it would be in excess of $ 2,000. Wick stated that while he does not agree with the Ordinance, it was not his intent to create a financial impact by abstaining. Therefore, Wick made a motion to authorize execution of Resolution 2018-043 Approving Summary Publication and adoption of Ordinance 52.27 Rural Residential and amendments to 502.54 and 502.62. The motion was seconded by Loso and passed unanimously by those present. Administrator Reports – Comprehensive Plan Matrix: Weyrens stated that staff has reviewed the Comprehensive Plan Matrix and requested direction. W ick stated that he would prefer to have more time to review and since it is not time sensitive he would like to have action delayed. The Council concurred. Mayor Reports: Schultz reported that the APO continues to work on the new structure and more information will be coming forward. Adjourn: Loso made a motion to adjourn at 6:39 PM; seconded by Wick and passed unanimously. Judy Weyrens Administrator