HomeMy WebLinkAbout[04] Treasurer Report
Park Board Agenda Item 4
MEETING DATE: November 26, 2018
AGENDA ITEM: Finance Report
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE/COUNCIL RECOMMENDATION: Council approved
2018 budget on December 4, 2017.
PREVIOUS PARK BOARD ACTION: None
BACKGROUND INFORMATION: Enclosed you will find the reconciled financial reports through
October 31, 2018. After designated funds are set aside, the Park fund undesignated balance is $18,448.
The undesignated does not include the second half taxes that will be received in December (appx.
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$10,000). In addition, council approved the final plat and developer’s agreement for The Oaks on 20.
The first phase of this apartment building may begin within the month. When the building permit is
submitted, park dedication fees of $27,300 will be collected.
I included a summary report that breaks out the revenues and expenditures recorded in the Park Board
fund, along with the current balances. The bottom of the summary breaks out the funds designated for
East Park and future phases of the dog park. Any contributions received for the dog park will be added
to the designation for the dog park balance. For the East Park, I added the planting 3-year contract with
PrairieScapes plus survey costs to stake the project area to the East Park designation. The PrairieScapes
contract was approved by city council.
As stated in the first paragraph, council approved the final design plans and developers agreement for The
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Oaks on 20 apartments. There are two buildings planned with 35 units in each building. The first
building is expected to begin construction very soon; phase two in later 2019. The developer and city
council agreed to a trail extension with the project. The trail costs were negotiated to offset a portion of
the park dedication fees since the trail provides for recreation. The balance of the fees will be collected
with the building permits for each phase.
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In addition, the council reviewed the 2019 Park Board budget request at their Nov. 5 council meeting.
Council was okay with the plan and will review the final budgets for all departments, boards and
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commissions at their Dec. 3 council meeting.
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Finally, the 4 quarter expense report is attached to report your meeting stipends. Meetings include
November and October. As a reminder, the Park Board cancelled the December meeting.
BUDGET/FISCAL IMPACT: Information only
ATTACHMENTS: Request for Park Board Action – Financial Reports
Summary Treasurer’s Report
Park Board Check Register
Park Board Monthly Report
Park Board 5-Year Capital Improvement Plan
Expense Report
REQUESTED COUNCIL ACTION: Consider accepting the October 2018 financial reports.
11/21/2018
To Park Board Members, City Staff, Mayor Schultz
As I indicated at our last Park Board Meeting it is my intention to resign the chair of the Park Board
effective 12/31/2018. As we will not have a December meeting, the November meeting will be my last.
I have truly enjoyed my time on the Park Board and have likewise enjoyed working with all of you. We
have accomplished much in the last few years and I know that the Park Board, under new leadership
and energy, will continue to make St. Joseph a nicer place to live. As I have reminded the City Council on
more than one occasion, when people and companies are looking for a community to locate in, the
police and fire response time is not number one on their list of concerns, they want to know what this
community has to offer their families and children. Parks, Programs, Schools and Churches. I know that
you will continue delivering on that list. Thank you all for your dedicated service.
Most Respectfully
John Anderson
Millstream play equip
phase 1 design
phase 1 dog park
thru 10/31/18
(throuh 10/31/18)
Less spent:
Less spent:
11/08/18 3:51 PM
Park Board Expenditures
City of St. Joseph
Page 1
Current Period: October 2018
Account Descr
2018
YTD Budget
October
2018 Amt
2018
YTD Amt
FUND 205 Park Dedication
E 205-45203-101 Salaries $0.00 $0.00 $0.00
E 205-45203-121 PERA Contributions $0.00 $0.00 $0.00
E 205-45203-122 FICA Contributions $0.00 $0.00 $0.00
E 205-45203-125 Medicare Contributions $0.00 $0.00 $0.00
E 205-45203-130 H S A- Employer Contribution $0.00 $0.00 $0.00
E 205-45203-131 Health Insurance $0.00 $0.00 $0.00
E 205-45203-132 Dental Insurance $0.00 $0.00 $0.00
E 205-45203-133 Life Insurance $0.00 $0.00 $0.00
E 205-45203-134 Disabilty Insurance $0.00 $0.00 $0.00
E 205-45203-171 Clothing Allowance $0.00 $0.00 $0.00
E 205-45203-210 Operating Supplies $0.00 $0.00 $0.00
E 205-45203-300 Professional Services $0.00 $0.00 $12,617.50
E 205-45203-302 Maintenance Reimbursement $0.00 $0.00 $0.00
E 205-45203-410 Rentals $1,600.00 $0.00 $931.00
E 205-45203-437 Real Estate Taxes $4,020.00 $0.00 $3,862.00
E 205-45203-531 Park Development $137,570.00 $31,287.50 $32,287.50
$143,190.00 $31,287.50 $49,698.00FUND 205 Park Dedication
$143,190.00 $31,287.50 $49,698.00
11/08/18 3:52 P
Park Board Monthly Check Register
City of St. Joseph
Page
Check
# Search Name Comments Amount FUND DEPART OBJ
053987 PLAYGROUNDEQUIPMENT.C Millstream play equipment $31,287.50 205 45203 531
$31,287.50
11/08/18 3:52 PM
Park Board Revenue
City of St. Joseph
Page 1
Current Period: October 2018
Account Descr
2018
YTD Budget
October
2018 Amt
2018
YTD Amt
FUND 205 Park Dedication
R 205-45203-31010 Current Ad Valorem Taxes $20,000.00 $0.00 $9,420.94
R 205-45203-34114 Park Dedication Fees $2,000.00 $0.00 $0.00
R 205-45203-34784 Rents and Royalties $2,120.00 $1,060.00 $2,120.00
R 205-45203-34785 Park Round-Up Proceeds $120.00 $19.59 $117.93
R 205-45203-36210 Interest Earnings $1,000.00 -$42.64 $37.45
R 205-45203-36236 Contributions - Parks $10,000.00 $0.00 $146.96
R 205-49302-39201 Transfers from Other Funds $0.00 $0.00 $0.00
$35,240.00 $1,036.95 $11,843.28FUND 205 Park Dedication
$35,240.00 $1,036.95 $11,843.28