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HomeMy WebLinkAbout[06d] Public Works Capital Budget 2019 Capital Expenditures General Fund Capital Improvement Plan-Public Works as of August 20,2018 12/31/2017 as of 7/31 Available Grants/ as of 7/31 2018 Project Project Purchased Replace Reserve Budget Transfers Spent Remaining Budget 2019 Budget Budget Budget Budget Department Account Code Number Equipment Year Year Balance 2018 2018 2018 Balance 2019- Balance 2020 2021 2022 2023 Streets- 101-43120-230 PW-1425 Loader Tire Replacement 2013/2014 2023 4,388.62 2,000.00 6,388.62 1;500.00 7,888.62 1,500.00 1,500.00 1,500.00 1,500.00 4,388.62 2000.00' - - 6,388.62 1,500.00 7,888.62 1,500.00 1,500.00 1,500.00 1,500.00 Streets- 101-43120-300 PW-1401 Plan Update-Pavement Management Plan 2017 2023 - - - - - 1,000.00 1,000.00 1,000.00 1,000.00 1,500.00 1,500.00 101-43120-300 PW-1902 Plan Update-Transportation Plan 2012 2023 - - - 1,000.00 1,000.00 1,500.00 1,500.00 2,000.00 2,000.00 2,000.00 2,000.00 2,500.00 2,500.00 3,500.00 3,500.00 Streets- 101-43120-530 PW-1401 City Seal Coating/Crack Filling annual annual 30,001.37 19,500.00 536.77 48,964.60 25,000.00 73,964.60 35,000.00 45,000.00 55,000.00 65,000.00 101-43120-530 PW-1401 City Seal Coating/Crack Filling-Annexed St. annual annual - - - 10,000.00 10,000.00 10,000.00 10,000.00 101-43120-530 PW-1401 MN Street Turnback-overlay 2012 2022 99,500.00 - 99,500.00 - 99,500.00 - - - - 129,501.37 19,500.00 - 536.77 148,464.60 25,000.00 173,464.60 45,000.00 55,000.00 65,000.00 75,000.00 490-43120-580 PW-1803 Fuel Tank(1/2 pk/st) 2002 2019 - - - - - 1,465.00 1,465.00 - - - - Streets- 490-43120-580 PW-1427 John Deere Gator-used(1/2 pk/st) 2018 2023 2,125.00 500.00 - - 2,625.00 1,000.00 3,625.00 1,250.00 1,500.00 1,500.00 1,750.00 2,125.00 500.00 - - 2,625.00 1,000.00 3,625.00 1,250.00 1,500.00 1,500.00 1,750.00 2020/2021 2005/2006 2025/2029 Streets- 490-43120-550 PW-1403 Truck(1/4) 2008/20132018 2030/2031 3,060.00 3,000.00 1,750.00 3,810.00 4,000.00 1,500.00' 5,500.00 2,150.00 4,000.00 4,500.00 4,500.00 3,060.00 3,000.00 1,750.00 3,810.00 4,000.00 1,500.00 5,500.00 2,150.00 4,000.00 4,500.00 4,500.00 Streets- 490-43120-582 PW-1402 Data Base Management ongoing ongoing 3,440.00 250.00 - - 3,690.00 250.00 3,940.00 250.00 250.00 250.00 250.00 3,440.00 250.00' - - 3,690.00 250.00 3,940.00 250.00 250.00 250.00 250.00 1989/1991 2018/2023 Snow Removal- 490-43125-580 PW-1406 Plow Truck-used 1994/1998 2025/2028 1,302.68 2,000.00 3,302.68 4,500.00' 7,802.68 5,500.00 6,500.00 7,500.00 8,500.00 490-43125-580 PW-1409 Skid Steer Loader(1/2) 2018/2006 2028/2023 14,750.00 21500.00 992.86 16,257.14 1,500.00 17,757.14 2,000.00 2,500.00 3,000.00 3,500.00 490-43125-580 PW-1425 Front End Loader(1/2 st/ref,1/4 pk) 2002/2014 2023/2030 9,125.00 3,000.00 12,125.00 4,000.00 16,125.00 4,500.00 6,000.00 7,000.00 7,500.00 25,177.68 7,500.00 - 992.86 31,684.82 10,000.,00, 41,684.821 12,000.00 15,000.00 17,500.00 19,500.00 Street Sweeping- 490-43220-580 PW-1407 Street Sweeper 1997 2020 11,250.00 ;, i22,750.00 ,750;00 - 14,000.00 500.00' 14,500.00 500.00 2,000.00 3,000.00 4,000.00 11,250.00 - 14,000.00 500,00 1 14,500.00 500.00 2,000.00 3,000.00 4,000.00 Maintenance- 490-45201-520 PW-1411 PW Building Expansion new 2022 - - - 60,000.001 60,000.00 60,000.00 60,000.00 60,000.00 60,000.00 Maintenance- 490-45201-580 PW-1404 Unexpected Breakdowns ongoing ongoing 46,516.86 3,500;00 50,016.86 3,500.00 53,516.86 4,500.00 5,500.00 5,500.00 5,500.00 490-45201-580 PW-1413 800 Mhz Radios 2008 ongoing 11,500.00 500.00 12,000.00 1,500.00 13,500.00 1,500.00 2,000.00 2,000.00 2,500.00 490-45201-580 PW-1415 1575 Lawn Tractor(1/3) 2015 2020 3,799.76 1,000.001 4,799.76 500.00 5,299.76 1,000.00 1,000.00 1,000.00 1,000.00 61,816.62 1 5,000.001 66,816.62 5,500.00 72,316.62 7,000.00 8,500.00 8,500.00 9,000.00 PW-1 12/31/2017 as of 7/31 as of 7/31 2018 Project Project purchased Replace Avail Reserve Budget Additions Spent Remaining Budget 2019 Budget Budget Budget Budget Department Account Code Number Equipment Year Year Balance 2016 2018 2018 Balance 2019 Balance 2020 2021 2022 2023 Parks- 490-45202-530 PW-1418 Millstream Pond Dredging 2011 2021 6,660.00 1,400.00 - 8,060.00 10400.00 9,460.00 1,400.00 1,400.00 1,400.00 1,400.00 490-45202-530 PW-1429 Trail/Parking Lot Maintenance Plan 2014 2020 17,310.00 2,000.00 19,310.00 2,500.00 21,810.00 5,000.00 7,500.00 10,000.00 12,500.00 23,970.00 3,400.00. - - 27,370.00 3,900 00 31,270.00 6,400.00 8,900.00 11,400.00 13,900.00 2020/2021 Zoos/2006 2025/2028 Parks- 490-45202-550 PW-1403 Truck(1/4) 2008/20132018 2030/2031 3,310.00 3,000.00 1,750.00 4,060.00 4,000.00 1,500.00 5,500.00 2,150.00 4,000.00 4,500.00 4,500.00 3,310.00 3,000.00 1,750.00 4,060.00 4,000.00 1,500.00 5,500.00 2,150.00 4,000.00 4,500.00 4,500.00 Parks- 490-45202-580 PW-1414 Future Improvements ongoing ongoing 20,709.49 7,500.00 - - 28,209.49 5,000.00 33,209.49 10,000.00 12,000.00 12,000.00 12,000.00 490-43120-580 PW-1803 Fuel Tank(1/2 pk/st) 2002 2019 - - 1,465.00 1,465.00 - - - - 490-45202-580 PW-1427 John Deere Gator-used(1/2 pk/st) 2018 2023 2,125.00 500.00 - - 2,625.00 1,000.00 3,625.00 1,250.00 1,500.00 1,500.00 1,750.00 490-45202-580 PW-1409 Skid Steer Loader(1/2) 2018/2006 2028/2023 12,750.00 2,500.00 - 992.85 14,257.15 1,500.00 15,757.15 2,000.00 2,500.00 3,000.00 3,500.00 490-45202-580 PW-1425 Front End Loader(1/2 st/ref,1/4 pk) 2002/2014 2023/2030 4,000.00 1,500.00 - - 5,500.00 2,500.00 8,000.00 3,000.00 3,500.00 4,000.00 4,500.00 490-45202-580 PW-1412 Rough Cut Mower 2010 2022 8,990.00 1,206.00 - - 10,190.00 500.00 10,690.00 500.00 750.00 750.00 1,000.00 490-45202-580 PW-1428 Wing Deck Mower 2018 2025 7,500.00 170.00 - - 7,670.00 1,000.00 8,670.00 1,000.00 1,000.00 1,000.00 1,000.00 490-45202-580 PW-1416 Z-Trak Mower 2012 2019 5,848.74 900.00 - - 6,748.74 900.00 7,648.74 900.00 900.00 900.00 900.00 490-45202-580 PW-1903 96"Toro Mower new 2020 - - - - 1,000.00 1,000.00 1,500.00 2,000.00 2,500.00 3,000.00 490-45202-580 PW-1415 1575 Lawn Tractor(2/3) 2025 2020 10,577.64 3,000-001 13,577.64 1,500.001 15,077.641 3,000.00 3,000.00 3,000.00 3,000.00 72,500.87 17,270.00 - 992.85 88,778.02 16,365.00 105,143.02 23,150.00 27,150.00 28,650.00 30,650.00 Community Center- 490-45205-580 PW-1901 Community Center Equipment 2018 ongoing - - - - - - - 10,000.00 10,000.00 TOTAL PUBLIC WORKS GENERAL CEP 340,540.16 64,170.00 3,500.00 10,392.48 397,817.68 127,01S.00` 464,832.68 161,350.00 187,800.00 216,300.00 234,550.00 Project Project Budget 2019 Budget Budget Budget Budget Department Account Code Number Equipment 2019 Balance 2020 2021 2022 2023 2018/2020/2023 Equipment Certificates Parks/Streets/Refuse- new-45202-580 PW-1425 Front End Loader(1/2 st/ref,1/4 pk)2023 2002 2023 - - - - 70,000.00 Parks- new-45202-580 PW-1415 1575 Lawn Tractor(2/3) 2015 2020 - - - 24,000.00 - Parks- new-45202-580 PW-1903 96"Toro Mower new 2020 - - - - 25,000.00 Community Center- new-45205-580 PW-1901 Community Center Equipment 2018 2018 41,130.00 (55.51) 41,074.49 41,074.49 - - Parks/Streets- 406-43120-580 PW-1427 John Deere Gator-used(1/2 pk/st) 2018 2023 4,750.00 4,750.00 4,750.00 - Street Sweeping- new-43220-580 PW-1407 Street Sweeper 1992 2020 - - - 80,000.00 - new-43125-580 PW-1406 Used Plow Truck 2023 1991 2023 - - - - 21,500.00 Parks/Streets- 406/new-45202-550 PW-1403 Truck(parks/streets)2020 2006 2020 - - - 33,000.00 - Snow Removal- new-43125-580 PW-1409 Skid Steer Loader 2023 2006 2023 - - - - 1 1 45,000.00 Projects Funded by Debt Service/fund Balance Reserves/MSA Aid/Donations 45,880.00 45,824.49 45,824.49 137,000.00 1 1 161,500.00 Refuse Hauler Permits R101-43120-32000 PW-1401 City Seal Coating/Crack Filling annual annual 2,004.62 12,000.00 10,200.00 12,204.62 12,450.00 24,654.62 12,450.00 12,450.00 12,450.00 12,450.00 MSAS Aid R101-43120-33421 PW-1401 City Seal Coating/Crack Filling annual annual - 46,000.00 56,098.00 32,888.00 23,210.00 55,800.00 79,010.00 56,000.00 56,000.00 56,000.00 56,000.00 Other Debt 2,004.62 38,000.00 66,298.00 32,888.00 35,414.62 68,250.00 103,664.62 68,450.00 68,450.00 68,450.00 68,450.00 Maintenance- new-45201-520 PW-1411 PW Building Expansion-Cold Storage new 2022 425,000.00 Total Public Works CEP 395,265.00 614,321.79 366,800.00 256,250.00 284,750.00 464,500.00 PW-1 PW-1401 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Seal Coating/Crack Filling Streets TOTAL COST: varies each year 2019 BUDGET: $80,800.00 PROJECT CATEGORY: Improvements other than Buildings DESCRIPTION: Street Maintenance Program(Seal Coating and Crack Filling) JUSTIFICATION: Account Code: E101-43120-530/390.43120-530/new-43120-530 The street maintenance program began in 2004. Staff suggests budgeting more funds for street maintenance in 2015 and beyond. In 2017,the City hired S.E.H.to update the Pavement Management Plan. The Plan suggests routine maintenace of city streets prior to the 2018 annexation. Significant increases are needed in the next 5 years for crack filling and sealcoating. The annexed streets will be evaluated and added to the pavement management plan in the future. In the meantime,the annexed streets in most need of maintenance have been added to the engineer's plan and considered with this CIP form. The 2019 sea]coat estimate is$85,000;crack fill/mastic estimate is$16,000 based on an Astech quote received in August 2018. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total General Fund: Streets 48,964.60 25,000.00 35,000.00 45,000.00 55,000.00 65,000.00 273,964.60 MSAS Maint.Ai 23,210.00 55,800.00 56,000.00 56,000.00 56,000.00 56,000.00 303,010.00 MN St Tumback 99,500.00 0.00 0.00 0.00 0.00 0.00 99,500.00 Annexed Streets 0.00 0.00 10,000.00 10,000.00 10,000.00 10,000.00 40,000.00 Hauler Permits 12,204.62 12,450.00 12,450.00 12,450.00 12,450.00 12,450.00 74,454.62 PROJECT COSTS PROJECT STARTING DATE: 2004 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing annually Construction Equipment and Other 273,964.60 NEIGHBORHOOD: Total $273,964.60 Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-3 PW-1427 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: John Deere Gator ITOTAL COST: $18,000.00 2019 BUDGET: $2,000.00 PROJECT CATEGOR'Minor equipment DESCRIPTION: Water hanging flowers,Miscellaneous tasks JUSTIFICATION: JAccount Code: 490-43120-580/49045202-580 Staff purchased a used 2006 John Deere Gator plus a trailer for watering the flower pots on City light poles and for other miscellaneous tasks. This equipment makes it safe and efficient for watering. The gator is used for many other projects during the summer months such as painting,garbage pick up,rock hauling,etc. The useful life is estimated to be 10 years on a new piece of equipment. The City estimates five years use for the used gator. The gator can be traded in when replaced in approximately 2018 with a newer version. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 1 2021 2022 2023 Total Equip Certificate-18 3,650.00 Trade In Value 4,000.00 4,000.00 8,000.00 General Equip: Streets 2,625.00 1,000.00 1,250.00 1,500.00 1,500.00 1,750.00 9,625.00 Parks 1 2,625.00 1,000.00 1 1,250.00 1 1,500.00 1,500.00 1,750.00 9,625.00 PROJECT COSTS PROJECT STARTING DATE: 2013 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2023,ongoing Construction Equipment and Other 27,250.00 NEIGHBORHOOD: Total $27,250.00 Presented to the City Council on Approved Denied fabled Comments Approval to Purchase Date Authorizing Initials Date PW-16 PW-1403 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Public Works Vehicle-General Maintenance TOTAL COST: $46,000.00 2019 BUDGET: $10,000.00 PROJECT CATEGORY:Equipment DESCRIPTION: 3/4 ton Truck JUSTIFICATION: Account Code: E490-43120/45202-550/601-49440-550/602- 49480-550 The Public Works truck fleet includes seven trucks. The replacement budget includes a tow package and Whelen strobe lights for a new vehicle purchased through the State Venture contract.A truck is anticipated to be replaced in 2020 and one in 2021. The trucks have a useful life of 5-7 years;however,PW staff has maintained the vehicles and kept mileage down when possible to extend the life of the trucks to 10-15 years. The future replacements are tiered to reduce a one-year impact of a total fleet replacement. The trade-in values will help offset the vehicle costs. With the 2018 annexation and continued growth of the City,an additional maintenance worker and additional equipment will be needed. Seed money should be included in the budget for an additional I ton maintenance truck,including plow and sander. The estimated cost of the additional truck is$50,000 and programmed to purchase in 2023. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Sourci I Years 2019 2020 2021 2022 2023 Total Equip Certificate-2020/2023 33,000.00 14,000.00 47,000.00 Trade In Value 1 4,500.00 4500.00 9,000.00 General Fund Equipment: Streets 4,000.00 1,500.00 2,150.00 4,000.00 4,500.00 4,500.00 20,650.00 Parks 4,000.00 1,500.00 2,150.00 4,000.00 4,500.00 4,500.00 20,650.00 Water 0.00 3,500.00 4,000.00 4,500.00 4,500.00 4,500.00 21,000.00 Sewer 2,703.05 3,500.00 4,000.00 4,500.00 4,500.00 4,500.00 23,703.05 PROJECT COSTS PROJECT STARTING DATE: 2006 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2020,2021,2023 Construction ongoing Equipment and Other 142,003.05 NEIGHBORHOOD: Total $142,003.05 Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-4 PW-1803 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Diesel Fuel Tank TOTAL COST: $6,857.58 2019 BUDGET: $2,930.00 PROJECT CATEGORY;Equipment DESCRIPTION: 1000 gallon diesel fuel tank JUSTIFICATION: Account Codes: E 490-43120-580/490-45202-580 Staff would like to replace the smaller diesel fuel tank with a larger tank to provide the necessary capacity of fuel for equipment. The current tank is a 500 gallon tank. Staff recommends a 1000 gallon diesel tank. The cost reflects the tank, electricl work and removal of the 500 gallon tank. If the City Council decides to move forward on the PW's expansion this should be a part of the over all project. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Public Works: Streets 0.00 1,465.00 1,465.00 Parks 0.00 1,465.00 1,465.00 Water 500.00 1,465.00 1,965.00 Sewer 500.00 1,465.00 1 1 1 1 1 1,965.00 PROJECT COSTS PROJECT STARTING DATE: 2002 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2019 Construction Equipment and Other 6,860.00 NEIGHBORHOOD: Total $6,860.00 Presented to the City Council on Approved_ Denied Tabled Comments PW-1402 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Data Base Software TOTAL COST: $10,000.00 2019 BUDGET: $250.00 PROJECT CATEGORY Computer Software DESCRIPTION: Banyon Property Management,Smart Connect JUSTIFICATION: Account Codes: E 490-43120-582 The growth of St.Joseph has made it difficult to keep track of the parcels and property specific matters. The software company used by the City of Fund Accounting and Utility Billing offers a module for property management. This software allows the tracking of zoning,legal description,permits,violations,land use considerations to name a few. The program also manages special assessments,licenses and permits. This is software that can be shared by all departments of the City and used daily.The software upgrade was a prior recommendation of the Auditor. The City purchased the software in 2007. The additional budget items are to maintain the data base as the City continues to grow. The upgrades are also necessary to be able to view the data base with other software programs at the same time. A large widescreen monitor will needed to view the data(the number of monitors will be determined by job classification). Funds are also budgeted within other departments to help update the system. Included in this budget is updating Smart Connect with a map layer for signs. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Public Works: 0.00 Streets 3,690.00 250.00 250.00 250.00 250.00 250.00 4,940.00 0.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 4,940.00 NEIGHBORHOOD: Total $4,940.00 Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-5 PW-1406 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Used Plow Truck TOTAL COST: $56,500.00 2019 BUDGET: $4,500.00 PROJECT CATEGORY Heavy Machinery DESCRIPTION: Used plow truck JUSTIFICATION: Account Code: E49043125-580 The city owns four plow trucks. They were purchased used and have a useful life of 13-15 years. Staff has maintained the trucks to extend the lives. The old plow trucks will be sold or traded for the replacement. The total cost reflects the sell or trade in value. The total cost is the estimate for a newer version of a used plow truck. The City owns four plow trucks:#91 (1991 model),#94(1994 model),and#98 (1998 model).#90 (1989 model)will be replaced in 2018. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source I Years 2019 2020 2021 2022 2023 Total Eauinment Cert. 2018/2023 Snow Removal 50,700.00 21,500.00 72,200.00 Trade In Value 2,500.00 2,500.00 5,000.00 General: Snow Removal 3,302.68 4,500.00 5,500.00 6,500.00 7,500.00 8,500.00 35,802.68 PROJECT COSTS PROJECT STARTING DATE: 2004 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2023,ongoing Construction Equipment and Other 113,002.68 NEIGHBORHOOD: Total $113,002.68 Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-6 PW-1409 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Skid Steer Loader TOTAL COST: $80,000.00 2019 BUDGET: $3,000.00 PROJECT CATEGORY: Heavy Machinery DESCRIPTION: These units run the snow blower in small areas-also used for street/park maintenance JUSTIFICATION: Account Code: E490-43125/45202-580,Enew-43125-580 The skid loaders are used for parks and streets throughout the year. The City currently has two skid loaders. Staff has replaced the older unit(1997 JD#21)in 2018.The total cost is an estimate for the skid loader including trading in the old skid loader.The useful life of a skid loader is approximately 10-15 years.The second skid loader is a 2006 New Holland. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source I Years 2019 2020 2021 2022 2023 Total Equipment Certificate-2023 Snow removal 45,000.00 45,000.00 Trade-in value 10,000.00 10,000.00 General Levy: Snow removal(1/2) 16,257.14 1,500.00 2,000.00 2,500.00 3,000.00 3,500.00 28,757.14 Parks(1/2) 14,257.15 1,500.00 2,000.00 2,500.00 3,000.00 3,500.00 26,757.15 PROJECT COSTS PROJECT STARTING DATE: 2008 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2023 ongoing Construction Equipment and Other 60,000.00 NEIGHBORHOOD: Total $60,000.00 Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-7 PW-1425 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: John Deere Front End Loader ITOTAL COST: $190,000.00 2019 BUDGET: $8,500.00 PROJECT CATEGORY:Minor equipment DESCRIPTION: JD Front End Loader JUSTIFICATION: JAccount Code: E490-45202/43120/43125-580/E603-43230-580 Staff recommends budgeting for the future replacement of the 2002 John Deere Loader. With the increased miles of streets maintained by the City this equipment will be important to keep in the fleet to maintain continued level of service and minimize overtime for plowing. The front end loader is very efficient for snow removal. It is also used for other routine maintenance activities in streets and parks. The 2002 loader would be traded in to offset the cost of a new machine. The City extended the life of the 2002 loader with the purchase of the 2013 loader. As a result, staff recommends replacement possibly in 2023. The condition of the loader will be evaluated earlier to see if it can be used longer. The useful life is typically 10-15 years. In addition to the loader cost, a tire replacement fund was established in 2013. The loader tires cost roughly$13,000 after trading in the old tires. The tires should be replaced every 10-12 years. The 2002 loader received new tires in 2014. The 2013 loader tires may be replaced in 2023, depends upon condition of the tires. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total General Fund: Parks(1/4) 5,500.00 2,500.00 3,000.00 3,500.00 4,000.00 4,500.00 23,000.00 Snow Removal(1/2) 12,125.00 4,000.00 4,500.00 6,000.00 7,000.00 7,500.00 41,125.00 Trade in value 35,000.00 35,000.00 Equipment Certificate-2023: Snow Removal 70,000.00 70,000.00 Tire Replacement 6,388.62 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00 13,888.62 Refuse Fund(1/4) 6,692.62 2,000.00 2,500.00 1 3,000.00 1 3,500.00 4,000.00 1 21,692.62 PROJECT COSTS PROJECT STARTING DATE: 2011 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2023,ongoing Construction Equipment and Other 204,706.24 NEIGHBORHOOD: Total $204,706.24 Presented to the City Council on Approved Denied_ Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-8 PW-1407 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Street Sweeper TOTAL COST: $185,000.00 2019 BUDGET: $11,500.00 PROJECT CATEGORY: Heavy Machinery DESCRIPTION: Street Sweeper JUSTIFICATION: Account Code: Enew-43220-580,651-49900-580,490-43220- 580 This piece of equipment has a lot of moving parts that wear in a very dirty/gritty environment.The equipment will need to be evaluated on a yearly basis. The life expectancy is 7-10 years due to the wear and tear. The 1997 Elgin street sweeper is at its useful life and maintenance costs are increasing. The 1997 Elgin sweeper was overhauled in the late fall of 2015,extending its life. Staff recommends purchasing a new street sweeper in 2020.Funds should continue to be set aside for future replacements to minimize future debt costs. If the City prefers the purchase of a demo sweeper,a commitment may be required very early in the new year to hold a machine due to the competitive demand for these units. Based on what is available for demo sweepers,the cost is the same as a new sweeper.The cost of a new sweeper escalated the last couple years,increasing 12%in cost plus a significant increase for the newly required tier 4 emissions equipment. If the sweeper breaks down beyond repair,ASTECH has agreed to contract with the City to street sweep with an annual estimated cost of$49,280(spring and fall sweep)when their schedule allows. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source I Years 2019 2020 2021 2022 2023 Total Equipment Cert.2020 Street Sweeping 80,000.00 80,000.00 Trade In Value 15,000.00 15,000.00 General: Street Sweeping 14,000.00 500.00 500.00 2,000.00 3,000.00 4,000.00 24,000.00 Storm Water Utility 53,000.00 11,000.00 11,000.00 12,000.00 13,000.00 14,000.00 114,000.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2020,ongoing Construction Equipment and Other 128,000.00 NEIGHBORHOOD: Total $128,000.00 Presented to the City Council on Approved— Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-9 PW-1411 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: PW Building Expansion TOTAL COST: $765,000.00 2019 BUDGET: $60,000.00 PROJECT CATEGORY: Buildings DESCRIPTION: Cold storage east of new shop JUSTIFICATION: Account Code: E490-45201-520,new debt fund The cold storage at the Old Maintenance shop has reached its useful life and has had some substantial repairs. In 2018 staff has budgeted to repair the roof on the old shop at a cost of$6,000 appx. The garage doors were replaced in 2017 due to safety concerns.With the construction of the government center,additional storage is available for PW in the old police garage. This storage allows storage for off-season equip and for the watering of the flower baskets downtown. Having this storage relieved the need for additional cold storage as originally budgeted for 2018. The new PW facility property has room to add storage next to the shop in the future. The City should consider the feasibility of its own wash bay for all city vehicles,an area for welding and cutting(hot area),and vehicle/truck lift for repairs and maintenance to comply with OSHA requirements. The break room for PW staff is currently full and should also be taken into consideration. With the construction of a new building,some remodeling may be necessary at the current shop to handle growth of the department. The future addition will help further consolidate equip for the Maint.Dept. Construction management is expected to be kept local. The storage addition is now scheduled for 2022. With the delay of construction of the new facility,R&M on the current cold storage facility will be required. Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total General Fund Equipment: Maintenance Shop 0.00 60,000.00 60,000.00 60,000.00 60,000.00 60,000.00 300,000.00 Water 20,000.00 20,000.00 10,000.00 0.00 0.00 0.00 50,000.00 Issue Debt-2022 425,000.00 0.00 425,000.00 Sewer 1 0.00 0.00 10,000.00 20,000.00 20,000.00 0.00 50,000.00 Priority Score 27.75 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries $30,000.00 Land Acquisition 0.00 PROJECT COMPLETION DATE: 2022 Construction 635,000.00 Equipment and Other 100,000.00 NEIGHBORHOOD: industrial park Total $765,000.00 Presented to the City Council on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-10 PW-1404 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Contingency Funds TOTAL COST: varies-depends on needs 2019 BUDGET: $3,500.00 PROJECT CATEGORY Equipment DESCRIPTION: Unexpected Equipment Breakdowns JUSTIFICATION: Account Code: 490-45201-580 Staff recommends budgeting for unexpected break downs of equipment and buildings for repairs or replacement. This is a contingency fund to be used by Public Works under the General Fund. No new funds were budgeted for 2009 through 2013. Staff recommended to start funding again in 2014 to bring the balance to a minimum of$50,000. Emergency replacements of PW equipment can be very costly. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source I Years 2019 2020 1 2021 2022 2023 Total General Fund Equipment: 0.00 Maintenance 50,016.86 3,500.00 4,500.00 5,500.00 5,500.00 5,500.00 74,516.86 0.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2005 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 74,516.86 NEIGHBORHOOD: Total $74,516.86 Presented to the City Council on Approved— Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-11 PW-1413 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Radio System TOTAL COST: $3,100/radio 2019 BUDGET: $1,500.00 PROJECT CATEGORY Communication Equipment DESCRIPTION: 800 MHz XLT 1500 Radios JUSTIFICATION: Account Code: E490-45201-580 PW added 10 radio units in 2008 using reserve budgeted funds and the 2008 equipment certificate. PW will need to add communications to the department to maintain communications with seasonal employees,future staff,and emergency vehicles.Repairs and replacements will be needed as required. The estimated life of the radios is 8-10 years,putting the replacement year approximately 2017/2018. The estimated cost per unit of $3,100 with programming. Radios will be replaced as needed;not as a group. The radios may have a trade in value. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total General Fund Equipment: Maintenance 12,000.00 1,500.00 1,500.00 2,000.00 2,000.00 2,500.00 21,500.00 0.00 Trade in Value 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 21,500.00 NEIGHBORHOOD: Total $21,500.00 Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-12 PW-1418 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Millstream Pond ITOTAL COST: $12,000.00 2019 BUDGET: $1,400.00 1 PROJECT CATEGORY: Minor equipment DESCRIPTION: Dredge Millstream Pond-fishing area JUSTIFICATION: JAccount Code: E490-45202-530 The Millstream Park pond has been a fishing attraction since the park was developed. The fishing area was dredged in 2011 to remove all the sediments that have accumulated through the years. The dredging is required to be completed in the winter months according to the MN DNR. The pond dredging should be completed every 8-10 years. The next time the pond dredging should be completed is about 2021. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total General Fund: Parks Levy 8,060.00 1,400.00 1,400.00 1,400.00 1,400.00 1,400.00 15,060.00 PROJECT COSTS PROJECT STARTING DATE: 2011 Preliminaries Land Acquisition PROJECT COMPLETION DATE 2021, ongoing Construction Equipment and Other 15,060.00 NEIGHBORHOOD: Total $15,060.00 Presented to the City Council on Approved Denied_ Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-13 PW-1429 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Trail and Parking Lot Maintenance ITOTAL COST: will vary by project 2019 BUDGET: $2,500.00 1 PROJECT CATEGORY: Minor equipment DESCRIPTION: Trail and Parking Lot Maintenance for City Properties(excluding Fire Hall) JUSTIFICATION: Account Code: E490-45202-530 The City Council has requested a trail and parking lot maintenance plan for the City. Currently,the City has 25,473 feet of bituminous trail,and 18 parking pads and lots that require maintenance. The fire hall parking lot is budgeted under the Fire Department fund. SEH will assist the City to create a maintenance plan at a cost of$5,000. The plan will assist staff with future budgeting requirements. Trail footage will be added with the Wobegon Trail extension to St. Cloud (Stearns County maintains),phase II/VI CR2 trail extension is completed to the west,and potential trail in East Park. This capital item includes required maintenance for the lots and trails. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Streets 19,310.00 2,500.00 5,000.00 7,500.00 10,000.00 12,500.00 56,810.00 PROJECT COSTS PROJECT STARTING DATE: 2014 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2020,ongoing Construction Equipment and Other 56,810.00 NEIGHBORHOOD: Total $56,810.00 Presented to the City Council on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-14 PW-1414 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Future Park Improvements ITOTAL COST: varies 2019 BUDGET: $5,000.00 PROJECT CATEGORY;Parks DESCRIPTION: Park Improvements JUSTIFICATION: Account Code: E490-45202-530 The funds for this capital item will be used for in-house park improvements and repairs. In 2013, $6,000 was used in Millstream Park to stop erosion of the warning track in the softball fields. In 2017,the Centennial fencing was extended at a cost of$8,100. This item is for improvements/replacements and repairs not included in the other capitol cost including the park board budget. Staff proposes to use these funds to extend the parking at the Millstream shelter 150'by 30'. Staff would also propose to extend the sidewalk 150'to the playground area and volleyball court. Estimates will be coming soon. The parking lot project could be included in the 2019 street improvement project. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total General Levy: Parks 28,209.49 5,000.00 10,000.00 12,000.00 12,000.00 12,000.00 79,209.49 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 79,209.49 NEIGHBORHOOD: Total $79,209.49 Presented to the City Council on Approved— Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-15 PW-1412 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Rough Cut Mower TOTAL COST: $10,640.00 2019 BUDGET: $500.00 PROJECT CATEGORY;Equipment DESCRIPTION: Rough Cut Mower JUSTIFICATION: Account Codes: E490-45202-580 The existing rough cut mower would be traded in and replaced with a new model. A rough cut mower was purchased in 2010 using proceeds from the 2010 equipment certificates. The useful life is 5-7 years. Replacement of the mower expected in 2022. The trade in value is estimated to be$2,500. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total trade-in 2,500.00 2,500.00 General Lew: Parks 10,190.00 500.00 500.00 750.00 750.00 1,000.00 13,690.00 PROJECT COSTS PROJECT STARTING DATE: 2011 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2022, ongoing Construction Equipment and Other 16,190.00 NEIGHBORHOOD: Total $16,190.00 Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-17 PW-1428 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Wing Deck Mower ITOTZL COST: $19,000.00 2019 BUDGET: $1,000.00 1PROJECT CATEGORY: Minor equipment DESCRIPTION: 14'wing deck mower JUSTIFICATION: JAccount Code: E490-45202-530 The 14'wing deck mower mows large areas of grass in the City.This equipment assists staff in keeping up with the maintenance of the parks. The cost reflects the price of a replaced mower. A trade in value may be available for this equipment(appx $5,000). The useful life is estimated to be 7 years. The wing deck mower was replaced in 2018. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total General Fund: Parks 7,670.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 12,670.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2013 Preliminaries Land Acquisition PROJECT COMPLETION DATE 2025, ongoing Construction Equipment and Other 12,670.00 NEIGHBORHOOD Total $12,670.00 Presented to the City Council on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-18 PW-1903 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 -2023 PROJECT TITLE: 96"Toro Deck Mower ITOTAL COST: $35,000.00 2019 BUDGET: $1,000.00 PROJECT CATEGORY: Minor equipment DESCRIPTION: 96"Toro deck mower JUSTIFICATION: JAccount Code: E490-45202-580 This capital item is a new request. The 96"deck mower mows large areas of grass in the City.This equipment assists staff in keeping up with the maintenance of the parks.This would be a new addition to the PW's mowing equipment.The useful life is estimated to be 7 years.This mower would be used for time saving efficiency with the addition of city properties,including East Park. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total General Fund: Parks 0.00 1,000.00 1,500.00 2,000.00 2,500.00 3,000.00 10,000.00 Equin Cert 2023 Parks 25,000.00 25,000.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2019 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2023,ongoing Construction Equipment and Other 35,000.00 NEIGHBORHOOD: Total $35,000.00 Presented to the City Council on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-1416 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: John Deere 997 Z Trak Mower ITOTAL COST: $8,000.00 2019 BUDGET: $900.00 PROJECT CATEGORN Minor equipment DESCRIPTION: JD 997 Z Trak JUSTIFICATION: JAccount Code: E490-45202-580 The 2012 JD 997 Z Trak mower is a zero turn mower used in parks, fire hall,water plant areas. The mower is heavily used. The Z Trak will be traded in for a new model when it has reached its useful life. The useful life is 7 years. The total cost estimate includes trading in the 2012 model. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total General Fund: Parks 6,748.74 900.00 900.00 900.00 900.00 900.00 11,248.74 trade in value 500.00 500.00 PROJECT COSTS PROJECT STARTING DATE: 2011 Preliminaries Land Acquisition PROJECT COMPLETION DATE 2019,ongoing Construction Equipment and Other 11,248.74 NEIGHBORHOOD: Total $11,248.74 Presented to the City Council on Approved Denied_ Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-19 PW-1415 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: 1575 Lawn Tractor&Broom,Mower,Cab TOTAL COST: $48,000.00 2019 BUDGET: $2,000.00 PROJECT CATEGORY;Equipment DESCRIPTION: Front mount unit,grass cutting-broom sidewalks-rinks JUSTIFICATION: Account Codes: E490-45201-580,E490-45202-580 The 2015 John Deere 1575 is a heavily used piece of equipment in the parks,streets and snow removal. Staff recommends the 2015 model be moved to the government center/community center in 2020 when a second 1575 mower can be purchased. This will extend the 2015 model's life until 2023. The useful life is 5 years for the new 2020 mower. The tractor would be purchased with a broom and snow blower attachment. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Soun I Years 2019 2020 2021 2022 2023 Total Equip Certificates-2020/2023 24,000.00 31,000.00 55,000.00 trade-in value 5,000.00 5,000.00 General Levy- Parks(2/3) 13,577.64 1,500.00 3,000.00 3,000.00 3,000.00 3,000.00 27,077.64 Maintenance(1/3) 4,799.76 500.00 1,000.00 1,000.00 1,000.00 1,000.00 9,299.76 PROJECT COSTS PROJECT STARTING DATE: 2010 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2020,2023,ongoing Construction Equipment and Other 41,377.40 NEIGHBORHOOD: Total $41,377.40 Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-20 PW-1601 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Pavement Management Plan ITOTAL COST: $10,000.00 2019 BUDGET: $1,000.00 1 PROJECT CATEGORY: Planning DESCRIPTION: Street Maintenance Plan JUSTIFICATION: JAccount Code: E101-43120-300 The street pavement plan was updated in 2017/2018. The plan did not include the 2018 annexed properties. Staff will request updates for the annexed area in 2018. The plan will be good for 5-7 years. The next update is scheduled for 2025 (considering the annexed properties were added to the plan in 2018). PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total General Lew Streets 0.00 1,000.00 1,000.00 1,000.00 1,500.00 1,500.00 6,000.00 PROJECT COSTS PROJECT STARTING DATE: 2013 Preliminaries Land Acquisition PROJECT COMPLETION DATE 2025 Construction Equipment and Other 6,000.00 NEIGHBORHOOD: Total $6,000.00 Presented to the City Council on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-1902 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Transportation Plan Update TOTAL COST: $10,000.00 2019 BUDGET: $1,000.00 1 PROJECT CATEGORY: Planning DESCRIPTION: Transportation Plan Update JUSTIFICATION: JAccount Code: E101-43120-300 Period plan update to the transportation plan as the city grows. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total General Lew Streets 0.00 1,000.00 1,500.00 1,500.00 2,000.00 2,000.00 8,000.00 PROJECT COSTS PROJECT STARTING DATE: 2013 Preliminaries Land Acquisition PROJECT COMPLETION DATE 2024 Construction Equipment and Other 8,000.00 NEIGHBORHOOD; Total $8,000.00 Presented to the City Council on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date PW-1901 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Community Center Equip ITOTAL COST: varies 2019 BUDGET: $0.00 1 PROJECT CATEGORY;Planning DESCRIPTION: Colts Academy equipment for recreation JUSTIFICATION: I Account Code: E490-45205-580 The City's lease with ISD 742 in the Colts Academy has ended in June 2018. The school has left the community center space,there will be more space and gym time available for city's use. This CEP item provides funding for the city to purchase gym equipment and maintenance equipment required to make the community center space ready for the public's use. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Equip Certificate-2018 community center 41,074.49 41,074.49 community center 0.00 0.00 0.00 0.00 10,000.00 10,000.00 20,000.00 PROJECT COSTS PROJECT STARTING DATE: 2018 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2018 ongoing Construction Equipment and Other 61,074.49 NEIGHBORHOOD: Total $61,074.49 Presented to the City Council on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date