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Home My WebLink About[06g] Fire Capital Budget St.Joseph Fire Department Capital Equipment Plan-for Payable 2019 Fire Board Recommended as of August 20,2018 12/31/2017 7/31 Available Grants/ 7/31 Available Purchased Replace Reserve Budget Adjustments Spent Reserve Budget 2019 Budget Budget Budget Budget CIP# Account Code Department Object Year Year Description Funds 2018 2018 2018 Funds 2019 Balance 2020 2021 2022 2023 FD-1401 105-42210-581/582 Fire Administration Computer Hardware/Software 2010-2011 2017-2018 3 Computers 3,332.79 1,300.00 4,632.79 1,300.00 5,932.79 1,300.00 1,300.00 1,300.00 1,300.00 Total Fire Administration Computer Hardware/Software 3,332.79 1,300.00 - - 4,632.79 1,300.00 5,932.79 1,300.00 1,300.00 1,300.00 1,300.00 FD-1402 105-42220-580 Fire Fighting Other Equipment annual annual Turnout Gear 7,755.66 5,000.001 3,983.95 8,771.71 6,000.00 14,771.71 6,000.00 6,500.00 6,500.00 7,000.00 Total Fire Fighting Other Equipment 7,755.66 51000.00 3,983.95 8,771.71 6,000.00 14,771.71 6,000.00 6,500.00 6,500.00 7,000.00 FD-1404 105-42220-584 Fire Fighting 1996-2005 2019-2026 Extrication Equip 25,562.40 2,950.00 28,312.40 2,750.00 31,062.40 2,750.00 2,750.00 2,750.00 2,750.00 Total Fire Fighting Equipment Reserve 25,562.40 2,750.00 - - 28,312.40 2,750.00 31,062.40 2,750.00 2,750.00 2,750.00 2,750.00 FD-1403 105-42220-585 Fire Fighting Firefighter Equipment 2012 2024 6 Wheeler 1,203.95 750.00 1,953.95 1,300.00 3,253.95 1,300.00 1,350.00 1,350.00 1,350.00 FD-1405 105-42220-585 Fire Fighting Firefighter Equipment 2012 2022 Rescue Van 50,259.58 9,500.00 59,759.58 12,500.00 72,259.58 17,500.00 25,000.00 25,250.00 20,000.00 FD-1406 105-42220-585 Fire Fighting Firefighter Equipment 2012 2032 Pumper Truck 75,823.77 11,000.00 86,823.77 12,500.00 99,323.77 15,000.00 17,000.00 20,000.00 25,000.00 FD-1407 105-42220-585 Fire Fighting Firefighter Equipment 2001 2021 Ladder Truck#2 67,250.00 10,000.00 77,250.00 10,000.00 87,250.00 10,000.00 10,000.00 10,000.00 10,000.00 FD-1408 105-42220-585 Fire Fighting Firefighter Equipment 1997 2022 Grass Rig#3 71,000.00 1,500.00 72,500.00 1,500.00 74,000.00 1,500.00 1,500.00 1,500.00 1,500.00 FD-1409 105-42220-585 Fire Fighting Firefighter Equipment 1999 2028 Tanker#4 17,501.00 2,500.00 20,001.00 3,000.00 23,001.00 3,500.00 4,000.00 4,500.00 5,000.00 FD-1417 105-42220-585 Fire Fighting Firefighter Equipment 2013 2019 Air Packs 9,250.00 2,250.00 11,500.00 2,500.00 14,000.00 2,500.00 2,500.00 2,500.00 2,500.00 FD-1410 105-42220-585 Fire Fighting Firefighter Equipment on going on going Replacement 12,592.17 2,000.00 1,205.04 13,387.13 2,000.00 15,387.13 2,500.00 2,750.00 3,000.00 3,000.00 Total Fire Fighting Equipment 304,880.47 39,500.00 - 1,205.04 343,175.43 45,300.00 388,475.43 53,800.00 64,100.00 68,100.00 68,350.00 FD-1411 105-42250-580 Fire Communication Other Equipment 2007 2017 800 MHz Radios 70,908.25 10,000.00 80,908.25 10,000.00 90,908.25 10,000.00 10,000.00 10,000.00 10,000.00 FD-1412 105-42250-580 Fire Communication Other Equipment on going on going Replacement 5,376.62 3,000.00 8,376.62 3,000.00 11,376.62 3,000.00 3,000.00 3,000.00 3,000.00 Total Fire Communications Equipment 76,284.87 13,000.00` - - 89,284.87 13,000.00 102,284.87 13,000.00 13,000.00 13,000.00 13,000.00 FD-1413 105-42270-580 Medical Services Other Equipment on going on going Replacement 1,927.57 200.00 1,000.00 3,127.57 200.00 3,327.57 200.00 200.00 200.00 200.00 Total Medical Services Equipment 1,927.57 200.00 1,000.00 3,127.57 200.00 3,327.57 200.00 200.00 200.00 200.00 FD-1414 105-42280-530 Fire Station&Building Equipment Reserve on going on going Building Repairs 22,266.92 1,500.00 (18,000.00) 5,578.82 188.10 1,500.00 1,688.10 1,500.00 1,500.00 1,500.00 1,500.00 FD-1415 105-42280-530 Fire Station&Building Equipment Reserve 2011 2017-2022 Parking Lot (44,027.58) 25,500.00` 19,000.00 - 472.42 1,000.00 1,472.42 1,000.00 1,000.00 1,000.00 11000.00 FD-1416 105-42280-530 Fire Station&Building Improvements other than Building 2008 2017-2024 Painting 10,450.00 1,000.00 (1,000.00) 8,000.00 2,450.00 1,000.003,450.00 1,000.00 1,000.00 1,000.00 1,000.00 Total Fire Station&Building Improvements other than Building (11,310.66) 28,000.00 - 13,578.82 3,110.52 3,500.00 '610.S2 3,500.00 3,500.00 3,500.00 3,500.00 Total Capital Equipment-Fire Fund 408,433.10 89,750.00 L 1,000.00 18,767.81 480,415.29 72,050.00 552,465.29 80,550.00 91,350.00 95,350.00 96,100.00 Note: The fire department is funded by the City of St.Joseph,St.Joseph Township and St.Wendel Township. Proposed Debts FD-1407 105-42220-585 Fire Fighting Firefighter Equipment 2001 2021 Ladder Truck#2-2021 -10%down payment+trade in value 2,022.00 FD-1405 105-42220-585 Fire Fighting Firefighter Equipment 2012 2022 Rescue Van-2022-pay cash FD-1409 105-42220-585 Fire Fighting Firefighter Equipment 1999 2028 Tanker#4-2028-may last longer with new tank FD-1406 105-42220-585 Fire Fighting Firefighter Equipment 2012 2032 Pumper Truck-2032 FIRE-1 FD-1401 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Computer Hardware/Software TOTAL COST: $1,500/system 2019 BUDGET: $1,300.00 PROJECT CATEGORY,Computer Equipment DESCRIPTION: Computer Hardware/Software JUSTIFICATION: Account Code: E105-42210-581/582 To keep up with computer hardware/software needs,putting funds aside each year. Computers are used for fire training lessons,weather reports,grant administration,reporting and various administrative tasks. A new desktop computer was purchased in 2010 with connections to the City's server and electronic database. The fire dept purchased 2 desktops in 2011, one in dispatch and one in the fire chiefs office. The desktops are connected to the City's server along with a scanner and new copier/printer. Funding to continue for future replacements typically in 3-5 years for computer equipment. In 2014,the fire dept switched fire reporting software from FireHouse to Image Trend to save$750 per year in support costs.With the change of the Remote Desktop security,the Fire Chief needs to have a Laptop in order to access the sever from outside locations. The City Admin.is checking on a price. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Administration: Computer Hardware 3,082.79 1,250.00 1,250.00 1,250.00 1,250.00 1,250.00 9,332.79 Computer Software 250.00 50.00 50.00 50.00 50.00 50.00 500.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2017-2018,ongoing Construction Equipment and Other 9,832.79 NEIGHBORHOOD: Total $9,832.79 Presented to the Fire Board on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-2 FD-1402 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Turnout Gear Replacement TOTAL COST: $1,800/set 2019 BUDGET: $6,000.00 PROJECT CATEGORY;Other Equipment DESCRIPTION: Fire Fighting Other Equipment JUSTIFICATION: Account Code: E105-42220-580 As the fire fighting equipment ages,replacements will be required. This replacement fund is for items not used directly for fire fighting,but rather supports the fire fighting efforts. This fund is to keep money in the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused funds goes back into the equipment reserve fund. The Fire Board approved the purchase of 18 sets of turn- out gear in 2012,7 sets in 2013,2 sets in 2014 ,6 sets in 2015 using this reserve fund. NFPA standards state that fire fighters turn-out gear is only good for 10 years. The Fire Chief has set up a timeline showing when the gear needs to be replaced. Each year,there may be as few as 1 or 2 that will need to be purchased. Along with that,when a new fire fighter joins the department and gets the minimum requirements,they are then fitted for their new gear. Each set,which includes a pant and coat,costs about$2,000 each. The next scheduled big replacement is 2022 with up to 7 sets/year. Boots and helmets are not included in this price as they will be reused when possible. Boots and helmets were updated in 2015. Old turnout gear are kept as reserves or sold on auction. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Fighting Maint. Reserve Fund 7,755.66 6,000.00 6,000.00 6,500.00 6,500.00 7,000.00 39,755.66 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 39,755.66 NEIGHBORHOOD: Total $39,755.66 Presented to the Fire Board on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-3 FD-1404 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Extrication Equipment TOTAL COST: $25,000.00 2019 BUDGET: $2,750.00 PROJECT CATEGORY:Equipment DESCRIPTION: Extrication Equipment JUSTIFICATION: Account Code: E105-42220-584 As the St. Joseph area grows additional fire and rescue equipment is needed to service the area. Accidents are on the rise in the area. Good extrication equipment is needed to possibly save lives of those injured. The department currently has 2 sets of extrication equipment. One set is approximately 20 years old,the other set is about 12 years old. The equipment life will vary depending on usage. This budget is to set money aside to the reserve account to replace the sets in the future as needed. The Fire Chief estimates replacement of a unit in 2019. The equipment cost may go down due to the pump for the extrication equipment being added to the 2012 pumper truck. It may be possible to only pay for the tooling part of the extrication equipment in 2019. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Fighting Equipment Reserve 25,562.40 2,750.00 2,750.00 2,750.00 2,750.00 2,750.00 39,312.40 0.00 Trade In Value 500.00 500.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2019, 2026 ongoing Construction Equipment and Other 39,312.40 NEIGHBORHOOD: Total $39,312.40 Presented to the Fire Board on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-5 FD-1403 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Mule ATV/Pump/Tank TOTAL COST: $15,000.00 2019 BUDGET: $1,300.00 PROJECT CATEGORY:Equipment Reserve DESCRIPTION: Replace Off Road Grass Rig JUSTIFICATION: Account Code: E105-42220-584 The grass ATV rig was replaced in 2012,including a new pumper,trailer and equipment. The rig was funded with a DNR grant,trade in of old rig and reserved funds. The 2012 unit should last 10-12 years with an expected replacement cost of$15,000. The 2012 ATV will also have residual value of approximately$5,000 in a trade-in or sell. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Fi tiny Fire Fighting Equip 1,203.95 1,300.00 1,300.00 1,350.00 1,350.00 1,350.00 7,853.95 Trade In PROJECT COSTS PROJECT STARTING DATE: 2012 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2024, ongoing Construction Equipment and Other 7,853.95 NEIGHBORHOOD: Total $7,853.95 Presented to the Fire Board on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-4 FD-1405 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Rescue Van TOTAL COST: $160,000.00 2019 BUDGET: $12,500.00 PROJECT CATEGORY Equipment Reserve DESCRIPTION: Comparable unit to our Ford 350(Diesel) JUSTIFICATION: Account Code: E105-42220-584 The call volume has been on the rise over the past 5 years.We are responding to 425+calls per year. The rescue van responds to 99%of the calls. The Fire Board approved to purchase a new 2012 Ford Chassis with a gas engine and a reconditioned box, and trade in the 1996 rescue van. The 2012 rescue van was purchased from Arrow Manufacturing,Inc. for$79,360(after a$20,000 trade in value for the 1996 van). The department took delivery of the new van in December 2012. Because of the usage of this truck,the 2012 Rescue Van has a useful life of about 10 years. The estimated price of a new rescue van in 2022 is $160,000 less the trade in or sell of the 2012 van. Funds should continue to be put aside for the future rescue van replacements. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Fighting: Fire Fighting Equip 50,259.58 12,500.00 17,500.00 25,000.00 25,250.00 20,000.00 150,509.58 0.00 Trade in Value 20,000.00 20,000.00 Equipment Bonds I 1 0.00 PROJECT COSTS PROJECT STARTING DATE: 2012 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2022, ongoing Construction Equipment and Other 160,000.00 NEIGHBORHOOD: Total $160,000.00 Presented to the Fire Board on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-6 FD-1406 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Pumper Truck I TOTAL COST: $750,000.00 2019 BUDGET: $12,500.00 PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Engine#1 JUSTIFICATION: Account Code: E105-42220-584/585 Mainline pumper-current pumper 2012 freightliner. The Department took delivery of the 2012 pumper truck in August 2012. The pumper truck was purchased from Rosenbauer Minnesota,LLC. in the amount of$483,011. The 2012 truck was funding by the sale of the 1997 freightliner to the City of Elrosa for$60,000,reserved funds and equipment certificates. The 2012 pumper will require replacement by 2032(20 years maximum). Anticipate a portion of the cost to be covered by an equipment bond since the cost is prohibited from funding each year through reserves. Reserves will be set aside to minimize the bond costs. The preliminary costs to plan the specifications,bidding and manufacturing the pumper truck will take approximately 2 years. The estimated cost of a new pumper truck in 2032 is approximately$750,000. Some expenditures will be incurred in 2030 and 2031. The total cost does not reflect a trade- in value for the 2012 model. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Fighting: Fire Fighting Equip 75,823.77 12,500.00 15,000.00 17,000.00 20,000.00 25,000.00 165,323.77 Trade In Value 0.00 Equipment Bonds 0.00 PROJECT COSTS PROJECT STARTING DATE: 2012 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2032,ongoing Construction Equipment and Other 165,323.77 NEIGHBORHOOD: Total j $165,323.77 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-7 FD-1407 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Ladder Truck TOTAL COST: $1,000,000.00 2019 BUDGET: $10,000.00 PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Ladder Truck#2 JUSTIFICATION: Account Code: E105-42220-585 The ladder truck was purchased by the fire service communities in 2001 with equipment certificates. The certificates were paid off by 2006. The cost of fire fighting equipment continues to escalate by more than the consumer price index. The ladder truck is expected to be functional for approximately 20 years;therefore,the replacement is scheduled for 2021. The curr;nt ladder truck cost$365,000. By 2021 a new ladder truck is estimated to cost over$1,000,000. This will also depend on the height of the buildings in the area and the height of the ladder the fire department may need. Anticipate issuing equipment bonds to cover a portion of the cost of the new ladder truck. The 2001 ladder truck will be traded in or sold to help offset the cost of a new truck. The total cost does not reflect any trade-in value for the 2001 truck. Discussions will begin in 2018 to decide what the Board woudl like to do. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Fighting Debt 817,750.00 817,750.00 Fire Fighting Equip 67,250.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 117,250.00 Trade In Value 75,000.00 75,000.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2021, ongoing Construction Equipment and Other 1,010,000.00 NEIGHBORHOOD: Total $1,010,000.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-8 FD-1408 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Grass Rig#3 TOTAL COST: $80,000.00 2019 BUDGET: $1,500.00 PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Grass Rig#3 JUSTIFICATION: Account Code: E105-42220-585 Grass Rig#3 was purchased by the fire service communities in 1997 for$55,000. The rear end went out of the rig in 2014 and a used rear-end was installed. The cost of fire fighting equipment continues to escalate by more than the consumer price index. The Grass Rig is expected to be functional for approximately 20 years;therefore, the replacement is scheduled for 2017,but believe the rig will last an additional 5-10 years. The Fire Chief believes the grass rig may last longer than 20 years-based on the number of calls over time and the repairs made. By 2017 a new rig is estimated to cost over$80,000. The Fire Chief would like to look at the possibility of writing an AFG grant to replace this truck. It is the feeling of the Fire Department to go to a CREWCAB truck that will allow us to haul more personnel to the scene. Our current truck can haul two fire fighters, and the truck is set up to have a minimum of nine fire fighters to run. Some of the equipment from the 1997 grass rig may be reused for the new rig. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Fi ting Grant?? Fire Fighting Equip 71,000.00 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00 78,500.00 Trade InValue 9,000.00 9,000.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2022, ongoing Construction Equipment and Other 87,500.00 NEIGHBORHOOD: Total $87,500.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-9 FD-1409 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2032 PROJECT TITLE: Tanker Truck#4 ITOTAL COST: $300,000.00 2019 BUDGET: $3,000.00 PROJECT CATEGORY: Equipment Reserve DESCRIPTION: Replace Tanker Truck#4 JUSTIFICATION: Account Code: E105-42220-584 Tanker truck#4 was purchased by the fire service communities in 1999 for$107,594. The cost of fire fighting equipment continues to escalate by more than the consumer price index. Tanker#4 is expected to be functional for approximately 20 years; therefore,the replacement is scheduled for 2019. By 2019 a new truck is estimated to cost over$300,000. Tanker#4 was purchased with a steel tank that began leaking shortly after the purchase. The city's staff have made repairs to keep the truck functional. In 2012,the tanker was taken down to Rosenbauer in South Dakota to fix a leak on the tank, and the top covers were redone due to water hammering damage. The repairs were covered by the tank warranty. The repairs did not help. The tank was replaced with a poly tank in 2014 for$31,749 by Rosenbauer. The leaking stopped and firefighters believe the truck could outlast its useful life now. With the tank replacement,the useful life has been extended 10-20 years. The annual reserve budget has been reduced to offset budget needs for equipment nearing their useful lives. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Trade In Value 0.00 Fire Fighting: Fire Fighting Equip 17,501.00 3,000.00 3,500.00 4,000.00 4,500.00 5,000.00 37,501.00 PROJECT COSTS PROJECT STARTING DATE: 2009 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2028, ongoing Construction Equipment and Other 37,501.00 NEIGHBORHOOD: Total $37,501.00 Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-10 FD-1417 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Air Packs/Air Tanks TOTAL COST: $1,000/tank 2019 BUDGET: $2,500.00 PROJECT CATEGORY:Other Equipment DESCRIPTION: Fire Fighting Equipment JUSTIFICATION: Account Code: E105-42220-585 The Fire Department received an AFG grant in 2013 to purchase 16 new air packs,32 air tanks,and 30 fire fighter masks. The air tanks have a useful life of 15 years. To avoid a spike in replacing all 32 tanks in 2028,the Fire Chief recommends replacing eight(8)tanks every three years starting in 2016, 2019,2022, 2025,2028. This would always leave the Department with roughly 40 tanks after the first 15 years. Each tank will cost about$900-$1,000. The Department sold the old tanks on the online auction GovDeals.com. Proceeds were added back to this reserved account. Per the Board,no tanks were purchased in 2016. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Fi tina: FF Equipment 9,250.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 21,750.00 Trade In Value 1,000.00 1,000.00 PROJECT COSTS PROJECT STARTING DATE: 2014 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2019,ongoing Construction Equipment and Other NEIGHBORHOOD: Total $0.00 Presented to the Fire Board on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-11 FDA 410 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Equipment Replacement TOTAL COST: Varies 2019 BUDGET: $2,000.00 PROJECT CATEGORY Other Equipment DESCRIPTION: Fire Fighting Equipment JUSTIFICATION: Account Code: E105-42220-585 As the fire fighting equipment ages,replacements will be required. This replacement fund is for items directly used for fire fighting.This fund is to keep money in the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused funds goes back into the equipment reserve fund. In 2015,two saws were replaced. The St. Joseph Jaycees donated one saw,the other purchased under this reserve account. Firefighter boots and helmets were also replaced in 2015. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Fighting: FF Equipment 12,592.17 2,000.00 2,500.00 2,750.00 3,000.00 3,000.00 25,842.17 0.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 25,842.17 NEIGHBORHOOD: Total $25,842.17 Presented to the Fire Board on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-12 FD-1411 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: 800 Mhz Radios TOTAL COST: $79,200.00 2019 BUDGET: $10,000.00 PROJECT CATEGORY: Other Equipment DESCRIPTION: Motorola XLT 2500 Portable Radios JUSTIFICATION: Account Code: E105-42250-580 The City switched over to 800 Mhz radios in 2007 and 2008. The fire department received 25 radios with a grant in 2007. The radios have a life of 8-10 years. The next replacement is scheduled for 2017. The cost per radio is currently about$3,100 per radio with the programming. The estimated replacement cost in 10 years is $3,300. Grant funding availability is unknown,but will be pursued by the Fire Chief. A couple radios have been replaced the past couple years due to damage and malfunction. The newer radios will not need to be replaced in 2017. The police department replaced their portable radios in 2015. The fire department received six old police radios for spares until new radios can be purchased. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Communications: 0.00 0.00 Radio Reserve 70,908.25 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 120,908.25 Trade In Value 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1 5,000.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2017,ongoing Construction Equipment and Other 120,908.25 NEIGHBORHOOD: Total $120,908.25 Presented to the Fire Board on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-13 FD-1412 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Equipment Replacement TOTAL COST: $3,000/year 2019 BUDGET: $3,000.00 PROJECT CATEGORY:Other Equipment DESCRIPTION: Communications Equipment JUSTIFICATION: Account Code: E105-42250-580 As the fire fighting communications equipment ages,replacements will be required. This fund is to keep money in the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused funds goes back into the equipment reserve fund. The fire department's pagers go through a lot of wear and tear and need to be replaced periodically. The department currently replaces around 5 pagers per year(totals approximately$3,000)under this capital item. All pagers must be at least a Minitor V in order to work with the EMS system. The department currently has 31 pagers. In 2013,the Fire Department wrote a 50/50 DNR grant to fund two pagers. The Department was awarded and the pagers were purchased. iPads/laptops may need to be purchased for trucks in the future to assist with calls. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Communications: 0.00 0.00 Radio Reserve 5,376.62 3,000.00 3,000.00 3,000.00 3,000.00 3,000.00 20,376.62 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 20,376.62 NEIGHBORHOOD: Total $20,376.62 Presented to the Fire Board on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-14 FD-1413 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Equipment Replacement TOTAL COST: Vanes 2019 BUDGET: $200.00 PROJECT CATEGORY;Other Equipment DESCRIPTION: Medical Equipment JUSTIFICATION: Account Code: E105-42270-580 As the medical services equipment ages,replacements will be required. The replacement for medical services equipment can vary depending on medical calls received each year. This fund is to keep money in the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused funds go back into the equipment reserve fund. In 2013,one defibulator was purchased through the police department equipment certificate at a cost of$1,710. In 2018,Kwik Trip donated$1,000 to equip another truck(#6)with a Medical Bag due to the amount of double upped calls we have been recieving. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Medical Services: 0.00 0.00 Other Equip 1,927.57 200.00 200.00 200.00 200.00 200.00 2,927.57 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: ongoing Construction Equipment and Other 2,927.57 NEIGHBORHOOD: Total $2,927.57 Presented to the Fire Board on Approved^ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-15 FD-1414 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Building Repairs/Updates TOTAL COST: Varies 2019 BUDGET: $1,500.00 PROJECT CATEGORY:Improvement other than building DESCRIPTION: Unexpected Building Repairs/Replacements JUSTIFICATION: Account Code: E105-42280-530 The Community Fire Hall was constructed in 1997. The City issued debt in 1997, refunded in 2005 and 2011, with payments until 12-1-17. As the building ages,replacements will be needed to maintain a safe and proper function of the building. The roof has had over 3 leaks since the warranty period expired on the building. It is likely the roof will need to be changed within the next 10 years. In addition,the floor in the apparatus bay may need some repair or replaced in the next 10 years. The floor is showing a lot of wear. This capital item allows for setting money aside in the building reserve fund until a major repair is required. By setting money aside each year,the Fire Board will not feel large spikes in the annual budget. In 2015,the tables and chairs were replaced in the community room. The St. Joseph Lion's donated$1,000 towards the purchase. . PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source I Years 2019 2020 2021 2022 2023 Total Fire Station&Building: 0.00 0.00 0.00 Bldg Fund Reserve 2,266.92 1,500.00 1,500.00 1 1,500.00 1,500.00 1,500.00 9,766.92 PROJECT COSTS PROJECT STARTING DATE: 2006 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2017, ongoing Construction 9,766.92 Equipment and Other NEIGHBORHOOD: Total $9,766.92 Presented to the Fire Board on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-16 FD-1415 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Sealcoat Driveway TOTAL COST: $5,000/Application 2019 BUDGET: $1,000.00 PROJECT CATEGORY:Improvement other than building DESCRIPTION: Seal/Stripe Parking Lot JUSTIFICATION: Account Code: E105-42280-530 Routine maintenance recommended every 5 years. The cost per coat is approximately$5,000. The last sealcoat was done in 2011 for$2,630 plus the cost of striping. The 2011 sealcoating was done in combination with the City's scheduled sealcoating project. The striping costs are in addition to the sealcoat pricing. Future sealcoats/crack fill repairs may be able to be combined with the City's street maintenance for a cost savings. The Fire Chief was notified in 2013 by City Maintenance that the parking lot should be replaced due to its age and wear. Maintenance recommends getting quotes for replacement soon. The fire dept will work with maintenance to see if the parking lot replacement can be done in conjunction with a city project for cost savings. Received a bid to repair 80+spots in 2017. The parking lot was replaced in 2017 by C&L Exca. The estimate came in at$45,000 and was approved by the fire board,however after the old tar was taken out,we found out that the base that was put in when the building was built was not good and need to by replaced which added $14,450.00 to the price. The parking lot should by good for 10 - 15 years. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Station&Buildina: 0.00 0.00 Improvements other 0.00 than Building 1 (24,027.58) 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 (19,027.58) PROJECT COSTS PROJECT STARTING DATE: 2012 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2017, 2022 ongoing Construction Equipment and Other (19,027.58) NEIGHBORHOOD: I Total ($19,027.58) Presented to the Fire Board on Approved Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-17 FD-1416 CITY OF ST. JOSEPH CAPITAL IMPROVEMENT PLAN 2019 - 2023 PROJECT TITLE: Paint Fire Hall ITOTAL COST: $7,000.00 2019 BUDGET: $1,000.00 PROJECT CATEGORY:Improvements other than Building DESCRIPTION: Paint All Red Exterior Trim/Doors JUSTIFICATION: Account Code: E105-42280-530 Many areas south and west side badly faded or completely void of paint. The building was repainted in 2008. The painting will need to be updated in approximately 8 years. The estimated cost is $7,000 per application. Chief is waiting to receive a quote to paint in 2017. In the sprin of 2018,we received 2 quotes, 1 for$14,000 and the other for$8,000. The fire board agreed to go with with$8,000 quote from Above and Beyond. They finished painting the exterior in mid July of 2018. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2019 2020 2021 2022 2023 Total Fire Station&Building: Improvements other 0.00 than Building 10,450.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 15,450.00 0.00 0.00 PROJECT COSTS PROJECT STARTING DATE: 2007 Preliminaries Land Acquisition PROJECT COMPLETION DATE: 2018, 2024 ongoing Construction Equipment and Other 15,450.00 NEIGHBORHOOD: Total $15,450.00 Presented to the Fire Board on Approved_ Denied Tabled Comments Approval to Purchase Date Authorizing Initials Date FIRE-18