The URL can be used to link to this page

Home My WebLink About[04a] Minutes December 17, 2018 Page 1 of 3 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Monday, December 17, 2018 at 6:00 PM at the St. Joseph Government Center, opening with the pledge of allegiance. Members Present: Mayor Rick Schultz. Councilors Dale Wick, Bob Loso, Anne Buckvold. Administrator Judy Weyrens. Members Absent: Troy Goracke. City Representatives Present: City Engineer Randy Sabart, Police Chief Dwight Pfannenstein, Public Works Director Terry Thene, Finance Director Lori Bartlett, Community Development Director Therese Haffner Public Comments: No one present wished to speak. Approve Agenda: Loso made a motion to approve the agenda; seconded by Wick and passed unanimously by those present Consent Agenda: Wick made a motion to approve the consent agenda with a correction to the December 3,2018 minutes regarding the motion to adjourn;seconded by Loso. Ayes: Schultz,Wick. Nays: None. Abstain: Loso, Buckvold Motion Carried 2:0:2 a. Minutes—Approved the minutes of November 26 and December 3,2018 b. Bills Payable—Approved check numbers 054151 -52407 and Payroll EFT#111599-111605 and Accounts Payable EFT#001856-001858 c. Liability Coverage—Authorized the Administrator to execute the LMCIT Liability Coverage Waiver Form,verifying that the City does not waive the monetary tort liability d. Donations—Accepted the donations for the stated purposes. e. Transfers—Approved the year end transfers as presented. f. Treasurers Report—Accepted the November Treasurer Reports and 2nd half TIF/Tax Abatement Payments. g. Surplus Property—Declared the 1989 Ford L8000 as surplus allowing the same to be sold. h. Pay Application—Authorize the Mayor to execute the final Pay Application for the 2017 and pay C &L Excavating$ 14,041.57. 2019 Budget: Weyrens stated that since not all members of the Council were present at the last Council meeting, the budget was not adopted. She further stated that one of the outstanding items in the budget is the concern for budgeting for the future maintenance facility expansion. For that reason Weyrens presented the Council with four different alternatives for the 2019 levy as follows: 1) adopt the 2019 budget as preliminarily established, budgeting $60,000 for a future maintenance facility; 2)reducing the budget item for the future maintenance facility$20,000; 3) reducing the budget item for the future maintenance facility$ 30,000; and 4)removing the budget completely for the future maintenance facility. Wick stated that he raised the concerns at the last meeting and stated that approving the budget with the $60,000 included is in reality increasing the CIP for Public Works by$60,000. He provided an illustration showing the past year budget which supports his comments and also showed an illustration whereby the levy will actually be reduced over the next years due to retired debt. Therefore he supports removing the budget funds and add it to the budget when the needs and plans have been determined,. Loso stated that he supports funding the maintenance facility as it has been discussed in the past and it is his opinion that the City will be building some type of facility in the next year. Schultz stated that while he does not disagree that a facility will be need he questioned Public Works Terry Thene about the need and what kind of time will be saved by not having to move equipment around. He further questioned if the Maintenance Department had full use of the old fire hall how much time that will buy the City before building is needed. Thene was not sure how much time would be saved. Loso stated that before that December 17, 2018 Page 2 of 3 could be determined a time study should be conducted and he does not believe that staff has the necessary tools to complete such a study. Buckvold stated that it has been a while since she has viewed the maintenance facilities but questioned the efficiency of the staff if they first have to move equipment before they can begin to work. She questioned if the City would not have to increase the budget at some point to finance the facility and if so she would prefer to start the process as it will not increase the budget. Wick again clarified that by including the $60,000 in the budget, the CIP will be increased by the same amount. He then questioned if the City will have to conduct a public hearing before bonding for the project and if so, isn't the City approaching the project backwards. Bartlett stated that one of the bonding option is the issuance of a CIP Bond. Weyrens clarified that a public hearing would be required and before the City could conduct the public hearing, the City would have to know what is being built and the cost of the same. Loso made a motion authorizing the Mayor and Administrator to execute Resolution 2018-058 adopting the final 2018 Collectible 2019 tax levy with a levy in the amount of$2,343,285, which includes the$60,000 budget for the maintenance facility. The motion was seconded by Buckvold. Ayes: Schultz, Loso, Buckvold Nays: Wick Motion Carried 3:1:0 2019 Proposed Improvement Project: City Engineer Randy Sabart presented the Council with the feasibility report for the proposed 2019 Street Improvement Project. Sabart stated the proposed project includes the streets identified below and improvements vary to include: overlay, mill and pave, partial reconstruction and utility improvements. Subdivision Street Name From To Pond View Ridge(PVR),PVR 3,&PVR 4 12th Ave SE E Baker St Dale St PVR,PVR 3,&PVR 4 Pond View Ln E E Baker St Dale St PVR 13th Ave SE E Baker St The South PVR E Baker St 12th Ave SE 16th Ave PVR 4 Dale St 12th Ave SE 16th Ave PVR 3&PVR 4 Callaway St 12th Ave SE Pond View Ln E PVR 4 Cary Ct 12th Ave SE PVR 3 Cedar Ct E Pond View Ln E Roske Addition/Eastern Park Addition 4th Ave NE/SE CSAH 75 E Baker St Eastern Park Addition Western Ct 4th Ave SE Loso's 3rd Addition Elm St W College Ave N West to Midblock Townsite E Birch St College Ave N 2nd Ave NE Townsite W Birch St 2nd Ave NW College Ave N Townsite W Ash St 2nd Ave NW College Ave N Townsite 1st Ave NW CSAH 75 W Minnesota St Townsite Block 7 Alleys 3rd Ave NW; 2nd Ave NW; W Minnesota St Townsite Block 8 Alleys 2nd Ave NW; 1st Ave NW; W Minnesota St W Ash St Hollow Park Old Highway 52 CSAH 75 W Birch St Hollow Park Cypress Dr _Old Highway 52 Old Highway 52 Jade Road County Road 121 Interstate 94 The following table represents the type of improvement and probable cost for the areas identified above: December 17, 2018 Page 3 of 3 Opinion of Probable costs Project Area Type of Improvement Cost item Cost Pond View Ridge Overlay/Reconstruct $614,080 Construction $2,029,000 4th Avenue NE&SE Overlay/Mill&Fill $193,800 Contingency $202,900 Townsite Overlay $246,900 Hollow Park Reconstruct with Utilities $414,300 Feasibility Report $38,600 Block 7 Reconstruct with Utilities $195,600 Design and Construction $344,800 Block 8 Reconstruct with Utilities $210,100 Soil Borings $10,000 E Birch Street Reconstruct with Utilities $183,600 MSAS Construction Materials Testing $15,000 Elm Street West Reconstruct with Utilities $230,300 Legal, Fiscal,and Administrative $202,880 Jade Road Reconstruct $431,600 Total $2,843,180 Birch Street West and Construct 2nd Avenue NW Crosswalk $43,000 Memorial Park Baseball Reconstruct Pavilion Parking Lot $79,900 Total $2,843,180 The following is a summary of the Council discussion: • Jade Road and the ability to capture the assessment and if the entire section will be annexed to the City. • • Use of State Aid funds and which roads could benefit and how State Aid funding benefits the City. • The proposed assessments are based on the assessment policy and do not yet reflect any benefit. That will be completed if the project moves forward. • The proposed assessments are at the highest they could be and will most likely will be reduced. • The condition of the sewer and implications of clay pipes. • Next steps would be to order the public improvement hearing and present to the public. The Council needs to determine which portions should be forwarded for the hearing. • The number of sections and time the City will be under construction. The mill and overlays are a relatively short period such as two weeks. • With CSAH 75 under construction, navigation around town may be difficult. June—September is the construction period and schedules can be determined. • The contractor for CSAH 75 would most likely bid the work as they are already mobilized in the area. • The City is trying to maximize the road life. • Have the roads been prioritized as to which ones need to be done. The Engineer and Public Works Director will review the project, prioritize and bring back to the Council. The original Pond View is one example of a project that could wait, it does not have potholes and could wait one or two years. • Cement intersections and would that save the road way. Concrete has a long service life but the construction cost and process is more intense. Administrator Reports: The Council will be meeting on December 20, 2018 at 5:30 PM. Mayor Reports: Mayor Schultz stated that the League of MN Cities will be hosting training for newly and experienced official and he will be speaking at one of the sessions. Schultz also discussed a recent complaint regarding winter parking regulations. Loso stated that he would favor changing the Ordinance. Adiourn: Wick made a motion to adjourn at 7:49 PM; seconded by Schultz and passed unanimously by those present. Judy Weyrens Administrator