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HomeMy WebLinkAbout[04a] Minutes - January 16, 2019 January 16, 2019 Page 1 of 3 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on Wednesday, January 16, 2019 at 6:00 PM at the St. Joseph Government Center, opening with the pledge of allegiance. Members Present: Mayor Rick Schultz. Councilors Dale Wick, Bob Loso, Anne Buckvold, Troy Goracke. Administrator Judy Weyrens. City Representatives Present: City Attorney Tom Jovanovich, City Engineer Randy Sabart, Police Chief Dwight Pfannenstein, Public Works Director Terry Thene, Finance Director Lori Bartlett, Community Development Director Therese Haffner Oath of Office: Weyrens administered the oath of office to Councilor Anne Buckvold. Closed Meeting – Schultz made a motion to move into closed session pursuant to MN Statute 13.05D 3(b) to discuss attorney-client privilege regarding two lawsuits with CSB. The motion was seconded by Goracke and passed unanimously. Schultz made a motion to open the meeting at 6:35 PM; seconded by Loso and passed unanimously. Public Comments: No one present wished to speak. Approve Agenda: Buckvold made a motion to approve the agenda; seconded by Loso and passed unanimously. Consent Agenda: Loso made a motion to approve the consent agenda; seconded by Schultz and passed unanimously. a. Minutes – Requested Action: Approve the minutes of January 7, 2019 b. Bills Payable – Approved check numbers 054274-054285 and Accounts Payable EFT# 001860 th c. Treasurers Report – Accepted the December 2018 Treasurer Report and 4 Quarter report as presented. d. Donations – Accepted the donations for the purposes stated. e. Joint Powers Agreement – Authorized the Mayor and Police Chief to execute a Joint Powers agreement with area law enforcement agencies (City and County) to allow for sharing of intelligence. f. Job Descriptions – Create the job descriptions for the positions of Administrative Services Coordinator/Deputy Clerk, Account Technician and Custodian allowing the same to be filled. Discussion: Buckvold questioned the Joint Powers agreement and Sherburne County. Police Chief Pfannenstein stated that the purpose of the agreement is allow for sharing of data. Currently the area police departments have that ability in Stearns County but law enforcement is looking to expand the sharing of data to a greater distance. Sharing of data will provide for enhanced law enforcement. Engineer Reports: Weyrens stated the Council at the last Council meeting requested that staff review the top projects and prioritize further to see if the project could be reduced and to provide financial information to illustrate the financial impact. Three different scenarios have been analyzed including financial impact. When reviewing the financial impact the impact to the City includes any holding costs for the deferred assessment on Jade Road, an estimate of proposed assessments and assuming that 30% of the assessments are paid upfront and identifying the assessment costs for City owned property. When the assessment roll is prepared, City owned property is part of the assessment roll and are treated as a property owner for the purpose of allocating costs. The following table identifies the project priority list, along with the engineer’s estimate of project cost and assessment potential, City of St. Joseph assessment, and City subsidy (percent not assessed to individual property owners). With regard to the impact on the levy, Weyrens stated that on the low end if the Council completed $ 1.58M in projects the levy annually would range from $ 91,000 in the first year to January 16, 2019 Page 2 of 3 $ 75,000 for the last nine years. Conversely, if all projects are completed the levy would increase the first year approximately $ 169,000 to 137,000 for the remaining nine years. In reviewing the total levy for St. Joseph, the City will have debt retiring, but not enough to cover the levy needed if all nine projects are completed. City Engineer Randy Sabart stated that an option for Elm Street is to just pave the street at this time without curb and gutter and then when development is ready, utilities would be installed and the urban street section could be completed at that time. Loso questioned Sabart if the improvements for Old Hwy 52 and Cypress Drive include removing the abandoned sanitary sewer pipe that was replaced with the Park Terrace Improvements to which Sabart affirmed. Los questioned if the proposed improvement finished replacement of all clay pipes to which Sabart stated that is still a considerable amount of clay pipes remaining. Buckvold questioned if the project will be completed by one contractor or if they are separate. Sabart stated that once the Council decides to move forward with a project, the improvements will be designed and placed for bid. The construction plans will include all the projects and a general contractor will bid the project and that contract will have separate contracts for work within the project. The City is not party to those contracts as the City only has a relationship with the general contractor. Loso made a motion identifying the proposed 2019 Street Improvement to include the first six projects identified in the table above and authorize execution of Resolution 2018-004 receiving report and calling for hearing on improvement. The hearing will be held on February 4, 2018 at 6:15 PM. The motion was seconded by Schultz and passed unanimously. Public Works Director Report – Snow removal, annexation area: Public Works Director Terry Thene requested the Council authorize execution of an agreement with Astech to provide snow removal for the area recently annexed into the City. Weyrens stated that when the City reviewed the impact of the annexation, snow removal was an area of concern as it is difficult to budget as snow events are unknown. Since the residents in the Township are minimum service residents it would make sense to provide the same snow removal service they are accustomed to, using Astech. The fees for Astech will be recouped by the revenue received from the annexed property. This service will be reviewed annually. Schultz made a motion to authorize execution of an agreement with Astech for snow removal services for property recently annexed; seconded by Schultz and passed unanimously. Mayor Reports – Appointments: Mayor Schultz presented the Council with the proposed 2019 appointments to which Buckvold made a motion to approve; seconded by Goracke and passed unanimously. Mayor Repots – Acting Mayor: Mayor Schultz stated that annually the City Council must appoint an acting Mayor. The process for appointing is a nomination process; therefore, Schultz nominated January 16, 2019 Page 3 of 3 Buckvold fill the position of Acting Mayor. As no other nominations were brought forward, Schultz made a motion to appoint Anne Buckvold to Acting Mayor for 2019. The motion was seconded by Goracke and passed unanimously. Adjourn: Loso made a motion to adjourn at 7:40 PM; seconded by Schultz and passed unanimously by those present. Judy Weyrens Administrator