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HomeMy WebLinkAbout[05] CSB Grant Participation Request CITY OF ST JOSEPH Council Agenda Item MEETING DATE: February 19, 2019 AGENDA ITEM: Michael Ewing, CSB Grant Participation Request SUBMITTED BY: Administration/Police Chief BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The grant proposal was presented to the City at the regular monthly meetings held with CSBISJU representatives. PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: CSBISJU is developing a grant proposal to request funding from the U.S. Department of Justice Office on Violence Against Women. To follow is a memo regarding the grant provided to CSB1SJU by McAllister& Quinn(who are working with CSB/SJU developing the grant proposal)—this memo provides background information on the grant. The grant requires execution of the Memorandum of Understanding identifies the roles and responsibilities of all participating agencies. The grant does include language whereby the City will be reimbursed staff time for participating in meetings and trainings. BUDGET/FISCAL IMPACT: ATTACHMENTS: Program Information Memorandum of Understanding REQUESTED COUNCIL ACTION: Authorize execution of the Memorandum of Understanding. -4► 41 -1I►P ► Funding Opportunity MCALLISTER & QjINN Winning Strategies. Proven Track Record. Department of Justice Grants to Reduce Sexual Assault, Domestic Violence, Dating Violence, and Stalking on Campus Program Solicitation Overview The Grants to Reduce Sexual Assault, Domestic Violence, Dating Violence, and Stalking on Campus Program (Campus Program) encourages a comprehensive coordinated community approach that enhances victim safety, provides services and support for victims, and supports efforts to hold offenders accountable.The funding supports activities that develop and strengthen trauma-informed victim services and strategies to prevent, investigate, and respond to sexual assault, domestic violence, dating violence, and stalking on campus. Purpose Areas Funds under this program must be used for one or more of the following purposes: 1. To provide personnel,training,technical assistance, data collection, and other equipment with respect to the increased apprehension, investigation, and adjudication of persons committing domestic violence, dating violence, sexual assault, and stalking on campus. 2. To develop, strengthen, and implement campus policies, protocols, and services that more effectively identify and respond to the crimes of domestic violence, dating violence, sexual assault and stalking, including the use of technology to commit these crimes, and to train campus administrators, campus security personnel, and personnel serving on campus disciplinary or judicial boards on such policies, protocols, and services. 3. To implement and operate education programs for the prevention of domestic violence, dating violence, sexual assault, and stalking. 4. To develop, enlarge, or strengthen victim services programs and population specific services on the campuses of the institutions involved, including programs providing legal, medical, or psychological counseling,for victims of domestic violence, dating violence, sexual assault, and stalking, and to improve delivery of victim assistance on campus. To the extent practicable, such an institution shall collaborate with victim service providers in the community in which the institution is located. If appropriate victim services programs are not available in the community or are not accessible to students,the institution shall,to the extent practicable, provide a victim services program on campus or create a victim services program in collaboration with a community-based organization. The institution shall use not less than 20 percent of the funds made available through the grant for a victim services program provided in accordance with this paragraph,regardless of whether the services are provided by the institution or in coordination with community victim service providers. 5. To create, disseminate, or otherwise provide assistance and information about victims' options on and off campus to bring disciplinary or other legal action, including assistance to victims in immigration matters. 6. To develop, install, or expand data collection and communication systems, including computerized systems, linking campus security to the local law enforcement for the purpose of identifying and tracking arrests, Last updated 2019-01-28 www.jm-aq.com DOJ Campus Program .. protection orders, violations of protection orders, prosecutions, and convictions with respect to the crimes of domestic violence, dating violence, sexual assault, and stalking on campus. 7. To provide capital improvements (including improved lighting and communications facilities but not including the construction of buildings) on campuses to address the crimes of domestic violence, dating violence, sexual assault, and stalking. 8. To support improved coordination among campus administrators, campus security personnel, and local law enforcement to reduce domestic violence, dating violence, sexual assault, and stalking on campus. 9. To develop or adapt and provide developmental, culturally appropriate, and linguistically accessible print or electronic materials to address both prevention and intervention in domestic violence, dating violence,sexual violence, and stalking. 10. To develop or adapt population specific strategies and projects for victims of domestic violence, dating violence, sexual assault, and stalking from underserved populations on campus. Applicants Must > Create a coordinated community response(CCR) including both organizations external to the institution and relevant divisions of the institution.This includes establishing a coordinated community response team that consists of both: a. External Partnerships as outlined in the External Memorandum of Understanding(EMOU) with: i. At least one criminal justice agency, such as a local law enforcement agency, prosecutor's office, or court. Note:An applicant with sworn campus law enforcement or campus security officers is required to partner with a criminal justice agency from the jurisdiction in which the campus is located. If an applicant has only non-sworn campus law enforcement or security officers, it must partner with a local law enforcement agency; and ii. At least one sexual assault, domestic violence, dating violence, or stalking victim service provider within the community where the institution is located. iii. Applicants are also encouraged to include other local entities as EMOU partners,such as addiction/recovery professionals, civil legal organizations, mental health providers,faith based organizations. b. Internal Partnerships as outlined in the Internal Memorandum of Understanding(IMOU) with a wide variety of departments, offices, and organizations within the institution of higher education, but at a minimum with: i. The institution of higher education's president or designee; ii. Student affairs administrators; iii. Clery Act compliance officers and campus security authorities; iv. Campus-based victim service providers, if applicable; v. Campus law enforcement or public safety personnel; MCALLISTER&QUINN 12 „Y DOJ Campus Program , .� . vi. Campus housing authorities, if applicable; and vii. Campus disciplinary boards, conduct investigators and adjudicators, and/or hearing officers. > Establish a mandatory prevention and education program about sexual assault,domestic violence,dating violence, and stalking for all incoming students(i.e.,first year and transfer). Campuses must work in collaboration with campus and community based victim services organizations to: a. Develop a mandatory prevention and education program for all incoming students about sexual assault, domestic violence, dating violence, and stalking that incorporates information, awareness, and resources including the students' code of conduct; and b. Develop a mechanism to verify and document the full participation of each incoming student in the prevention and education program (e.g., student sign-in, card verification, registration restrictions, class credit). > Train all campus law enforcement to respond effectively to sexual assault,domestic violence,dating violence,and stalking.Ongoing trainings should be provided to all campus law enforcement or security personnel, if applicable, and local or community first-responders, including officers from law enforcement units and dispatchers dedicated to responding to reports of campus sexual assault, domestic violence, dating violence, and stalking on campus. > Train all participants in the disciplinary process,including members of campus disciplinary boards and investigators, to respond effectively to situations involving sexual assault,domestic violence,dating violence,and stalking.All members of the campus disciplinary process, including investigators, officials responsible for appeals, officials making determinations or issuing sanctions,faculty, staff, students, and administrators, should receive ongoing, relevant training from organizations with a demonstrated expertise in sexual assault, domestic violence, dating violence, and stalking. > Implement universal prevention strategies that include: a. An ongoing prevention program on sexual assault, domestic violence, dating violence, and stalking for the entire campus community; and b. A bystander intervention program for all students. > Provide confidential victim services and advocacy by: a. Partnering with an off-campus victim service provider.The supportive services and victim advocacy must include, at a minimum, developing a referral process, creating victim-centered response protocols, and providing 24-hour accessibility to confidential services and advocacy for all victims. (Note:Training provided by a victim service provider and/or its participation in the CCR does not meet this program requirement.);or b. Developing a campus-based victim services program,which must provide a range of crisis intervention and advocacy services, including appropriate referrals to community services, assistance with housing and educational matters, and court, student conduct, and medical accompaniment. If an applicant proposes to develop a campus-based victim services program,then the applicant is deemed to be implementing purpose area 4 and must allocate 20%or more of the grant funding to develop these services.The provision of only on-campus counseling for victims does not meet this program requirement; MCALLISTER&QUINN 1 3 DOJ Campus Program comprehensive victim services must be available either through an off-campus victim service provider or through a campus-based victim services program. ➢ Work closely with OVW TA providers throughout the entire project period. New Grantees Must New:Applicants that have never received funding under this program as a lead institution or whose previous funding expired more than 12 months ago. 1. Participate in a mandatory New Grantee Orientation. 2. Participate in a minimum of five (three trainings in first year and two trainings in third year) OVW-sponsored training and technical assistance activities or events. 3. Engage in a one-year planning phase, during which CCR team members will meet regularly to plan project implementation and develop necessary policies and protocols. 4. Support a Project Coordinator who is at least a .75 FTE. (For a Consortia project,there should be one Project Coordinator supported at least 75%to oversee the project.Additionally,there should be a Project Coordinator on every campus included in the consortium, even if they are not funded by the grant). Note:Due to potential conflicts of interest, a Project Coordinator cannot be a Title IX Coordinator or victim advocate and cannot be supervised by the Title IX office. Continuation Grantees Must Continuation:Applicants that have an existing or recently closed(within the last 12 months) award under this program. Continuation funding is not guaranteed. 1. Participate in a mandatory New Grantee Orientation and Training and Technical Assistance Institutes as directed by OVW. 2. Propose new project activities beyond the mandatory program requirements in one of the following areas: improving effectiveness of CCR teams; reducing sexual assault, domestic violence, dating violence, and stalking, and enhancing campus responses for victims. 3. Support a Project Coordinator who is at least a .50 FTE (or provide a justification in the project narrative for dedicating less than 50%of an FTE ). FY2019 Priority Areas In FY 2019, OVW is interested in supporting the priority areas identified below. Applications proposing activities in the following areas will be given special consideration: 1. Reduce violent crime against women and promote victim safety: a. To address this priority area, applicants must propose either of the following activities: i. Collaborate with local law enforcement agencies and/or local criminal justice agencies to incorporate lethality assessments and protocols into their coordinated response strategies and ongoing trainings;AND/OR MCALLISTER&QUINN 1 4 t.,*- DOJ Campus Program 4vw e � E ii. Create protocols for how the coordinated community response (CCR) team and existing campus behavioral and crisis intervention teams can collaborate to more readily identify repeat offenders and offenders at high risk for committing sexual assault, domestic violence, dating violence, or stalking. 2. Increase efforts to combat stalking: a. To address this priority area, applicants must ensure that 50%or more of proposed grant activities address stalking and must engage in all of the following activities: i. Develop a policy that reflects the unique needs of stalking victims (e.g., code of conduct, student accommodations, no contact order); ii. Provide on-going trainings on the misuse of technology and stalking for all campus personnel; and iii. Create primary prevention programming on stalking, including cyberstalking. Out of Scope Activities The activities listed below are out of the program scope, and they will not be supported by this program's funding. • Research projects (This does not include program assessments conducted only for internal improvement purposes. For information about DOJ regulations on research involving human subjects, see "Research and Protection of Human Subjects" in the Solicitation Companion Guide). • Projects that focus primarily on alcohol and substance abuse. • Activities that focus primarily on sexual harassment. • Education or prevention programs for elementary and secondary students on sexual assault, domestic violence, dating violence, and stalking. • Mandatory self-defense classes or self-defense classes as the only means of providing prevention and education to students. • Theater performances that do not specifically address sexual assault, domestic violence, dating violence, or stalking. • Products and/or materials that are not specifically focused on the dynamics of sexual assault, domestic violence, dating violence, and stalking. Past Recipients Northeastern Illinois University (IL): $300K in 2018 Description:This program will implement comprehensive, coordinated responses to violent crimes on campus through partnerships with victim services providers and justice agencies. Northeastern Illinois University will work collaboratively with local law enforcement and prosecutors, campus athletic programs, Greek life organizations, and off-campus victim services. Lourdes University (OH): $274K in 2018 MCALLISTER&QUINN 15 •' DOJ Campus Program 'svv�v M:14.1cf.Cbrn ,y Description: This grant will assist the institution in enhancing the safety of students,faculty, and staff through the prevention of and response to sexual assault, dating violence, domestic violence and stalking (SADVS). Medaille College (NY): $283K in 2018 Description:This program designed to enhance victim services, implement prevention and education programs, and develop and strengthen campus security and investigation strategies in order to prevent, prosecute, and respond to sexual assault, domestic violence, dating violence, and stalking on college campuses. Opportunity Summary Solicitation Issued: January 22,2019 Deadline: March 14,2019 Applicants intending to apply for FY 2019 funding under this program are strongly encouraged to submit a Letter of Intent. The letter should state that the applicant is registered and current with SAM and with Grants.gov. The letter should be submitted to OVW at OVW.Campus@usdoj.gov by February 14, 2019. This letter will not obligate the applicant to submit an application. Eligibility: Institutions of Higher Education Current grantees with a substantial amount of funds remaining(50%of the award)at the time of application submission without adequate justification may not be considered for funding, or may receive a reduced award amount if selected for funding in FY 2019. Estimated Number of Awards: 45-50 Award Information&Duration: Individual Proiects:$300K over 3 years Consortia Projects: • 2-4 institutions:$550K over 3 years • 5+institutions:$750K over 3 years Budgets must allocate funds to attend OVW-sponsored training and technical assistance in the amount of$40K for individual projects and$80K for consortium projects from institutions located in the 48 contiguous states and an additional$10K for institutions located the United States territories, Hawaii, or Alaska. This amount is for the entire 36 months and NOT per year. Contact: Email: OVVd.CampusPlusdoj.gov Phone: (202)307-6026 Links: Website MCALLISTER&QUINN 16 Memorandum of Understanding for the CSBSJU OVW Campus Grant The College of Saint Benedict Saint John's University (CSBSJU), the Central Minnesota Sexual Assault Center(Victim Service Provider), the City of Saint Joseph Police Department(Law Enforcement), and the Stearns County Sherriff's Office (Law Enforcement) enter into this memorandum of understanding(MOU) to carry out a program funded by the US Department of Justice Office on Violence Against Women Campus Grant. I. PARTNERS AND HISTORY OF RELATIONSHIP The Central Minnesota Sexual Assault Center(CMSAC)provides victim advocacy and victim services to Central Minnesota. CMSAC offers Crisis Intervention Services 24 hours a day/seven days a week, an emergency hotline,trauma-informed direct services, as well as individual counseling(one-to-one) and support groups. Support, advocacy and accompaniment is available for medical, law enforcement, court and other appointments/meetings. Referrals are provided to community resources providing pertinent services not directly available through the Center. CMSAC has partnered with CSB/SJU for more than 30 years to provide support services to students who have been victims of sexual assault. CMSAC has also provided professional trainings,marketing materials and educational events to CSBSJU staff, faculty and students. CMSAC is a non-profit, non-governmental victim services organization that has statutory privilege within Minnesota, therefore no identifying information can be disclosed to any entity without the survivor's consent. The City of Saint Joseph's Police Department (SJPD) serves over 7,000 residents. Officers patrol six square miles and answer on average over 3,500 calls for service per year. The City of Saint Joseph Police Department(SJPD) and CSBSJU have a long history of cooperation regarding their shared mutual interests in a safe, strong and vibrant community. This MOU will pertain to carrying out activities for a program funded by the U.S Department of Justice Office on Violence Against Women Campus Grant. The City of Saint Joseph Police Department and the institutions will uphold their existing MOU, which pertains to a current and ongoing cooperation agreement in addition to the proposed grant. Per the existing MOU (2017), SJPD has been working with CSBSJU to assist victims of sexual assault, domestic violence, dating violence, and stalking with referrals, crisis intervention and victim advocacy. The Stearns County Sheriff's Office (SCSO) consists of seven divisions: administration, patrol, criminal investigation, civil division, communication, correctional and records. They provide services in public safety, crime prevention, law enforcement, civil process, 911 dispatch, and corrections. The SCSO and CSBSJU have a long history of collaboration regarding their shared mutual interests in a safe, strong and vibrant community. This MOU will pertain to carrying out activities for a program funded by the U.S Department of Justice Office on Violence Against Women Campus Grant. The Stearns County Sheriff's Office and the institutions will uphold their existing MOU,which pertains to a current and ongoing cooperation agreement in addition to the proposed grant. Per the existing MOU (2017), SCSO has been working with CSBSJU to assist victims of sexual assault, domestic violence, dating violence, and stalking with referrals, crisis intervention and victim advocacy. II. ROLES AND RESPONSIBILITIES: CSBSJU will: • Organize a Campus Community Response Team (CCR)with external and internal partners to improve delivery of services and communication between local and campus law enforcement and victim service providers to ensure a coordinated community response to violence against women on campus. The CCR will meet monthly during the planning year and quarterly the following years; • Enhance and implement SADVDVS prevention and education programs for all students, including mandatory trainings for all first-year and transfer students; • Enhance bystander intervention training; • Hire full time project coordinator to implement the activities outlined in the U.S. Department of Justice Office on Violence Against Women Campus Grant proposal; • Provide annual training for campus police department, disciplinary board members, and employees. Training topics will be developed during the planning year; • Work with the CCR to develop and implement culturally appropriate trainings for the underserved and culturally specific populations; • Provide bilingual materials and interpreters for students who have limited English proficiency; • Ensure accessibility for students with disabilities; and provide sign language interpreters for students who are deaf/hard of hearing; • Continue working with Gary Plant Moody to provide trainings for disciplinary hearing board; • Attend all required TA trainings during years one and three of the grant. Central Minnesota Sexual Assault Center will: • Provide designee to facilitate trainings for students, faculty and staff on CSB and SJU campuses. Trainings topics and frequency will be determined during the planning year; • Designate staff member to serve on the coordinated community response team; • Attend CCR meetings monthly in the planning year and quarterly in the subsequent grant years; • Review and provide input on existing SADVDVS campus trainings; • Provide on campus victim services by being available to come to CSB and SJU campuses for students in crises. Hours and frequency are to-be-determined in the planning year. • Collect non-identifying data on sexual assault cases involving students and provide it to CSBSJU for reporting purposes; • Provide an on-campus Advocate; • Provide their expertise in designing and creating programming; • Provide interpreters and bilingual materials as needed; • Continue to provide victim services,referrals, counseling, and a 24/7 hotline; • Work toward reducing identified barriers that victims from underserved communities face in obtaining assistance, and assist with establishing coordinated, culturally competent assistance to such victims; • Community SANE program and advocate response to Saint Cloud Hospital Emergency Trauma Center for sexual assault cases and forensic evidence collection; • Designate a representative to attend all required TA trainings during years one and three of the grant. City of Saint Joseph Police Department will: • Uphold the existing MOU with CSB and SJU; • Continue to collaborate on assisting victims of sexual assault, domestic violence, dating violence, and stalking; • Designate staff to participate on the coordinated community response(CCR) team; • Designee will attend CCR meetings monthly during the planning year and quarterly in the following grant years; • Review existing SADVDVS policies and procedures and provide input as needed; • Provide oversight and participate in coordinated training for campus safety campuses safety, disciplinary board, and other representatives. Frequency and training topics to be finalized during the training year. Training topics may include,but are not limited to,: information about relevant state and federal laws; arrest protocols; information on enforcement of orders of protection; instruction on making primary aggressor determinations; technology-facilitated stalking behaviors; the ways victims responding to trauma; neurobiology of trauma; lethality assessments; tactics of offenders; forensic interviewing techniques; and"non-stranger" sexual assault investigations. • Designate a representative to attend all required TA trainings during years one and three of the grant,provided duty schedules permit attendance; • Continue to refer sexual assault, domestic violence, dating violence, and stalking victims who are CSBSJU students to the CSB and SJU Deans of Students Offices for information regarding on-campus reporting options,resources, and referrals. Stearns County Sheriff's Office will: • Uphold the existing MOU with CSBSJU; • Continue to collaborate on assisting victims of sexual assault, domestic violence, dating violence, and stalking; • Designate staff to participate on the coordinated community response(CCR)team; • Designee will attend CCR meetings monthly during the planning year and quarterly in the following grant years; • Review existing SADVDVS policies and procedures and provide input as needed; • Provide oversight and participate in coordinated training for campuses safety, disciplinary board, and other representatives. Frequency and training topics to be finalized during the training year. Training topics may include,but are not limited to,: information about relevant state and federal laws; arrest protocols; information on enforcement of orders of protection; instruction on making primary aggressor determinations; technology-facilitated stalking behaviors; the ways victims responding to trauma; neurobiology of trauma; lethality assessments; tactics of offenders; forensic interviewing techniques; and"non-stranger" sexual assault investigations. • Designate a representative to attend all required TA trainings during years one and three of the grant,provided duty schedules permit attendance; • Continue to refer sexual assault, domestic violence, dating violence, and stalking victims who are CSBSJU students to the CSB and SJU Deans of Students Offices for information regarding on-campus reporting options, resources, and referrals; • Collaborate with CSBSJU on the development of enhanced professional training and educational materials on violence and against women issues. III. CONFIDENTIALITY,LIMITATIONS,PRIVACY AND INFORMED CONSENT Partners pledge to respect the confidentiality of the clients they serve, as well as the client's served by other members, and follow the confidentiality guidelines for the Violence Against Women(VAWA)/OVW. Partners will share identifying information only with the victim's expressed,written, signed, time-limited informed consent. These entities will provide aggregate data on students served, only if the confidentiality of the students can be maintained. All partners understand the limits of disclosure of personally identifying information under VAWA. If Information must be shared by statute or law, CSBSJU will make reasonable attempts to provide notice to victims affected by the disclosure of information and take steps necessary to protect the privacy and safety of the persons affected by the release of the information. Any discussion among the partners or at CCR meetings related to incidences involving CSBSJU students, faculty, or staff will be limited to non-identifying information and generalities to protect the privacy of victims unless there is victim consent. At the beginning of each CCR meeting the members present will be reminded of the limits to and expectations of confidentiality. Each member will annually sign a confidentiality contract outlining the confidentiality, privacy, and informed consent rules under this project. Each partner understands the limits of disclosure under the Violence Against Women Act and recognizes that each partner has their own policies and statutes that must be followed to protect or share information, including for law enforcement investigation, Clery Act reporting,mandatory reporting, Title IX regulations, or campus judiciary investigations. Partners may share— • non personally identifying data in the aggregate; • court-generated information and law enforcement-generated information; and • law enforcement-generated and prosecution-generated information necessary for law enforcement and prosecution purposes. IV. COMMITMENT AND RESOURCES CSBSJU will contribute the following resources: • Office space for one (1) full-time Project Coordinator and space to provide trainings for faculty, staff, and students; • One(1) full time Project Coordinator to implement the activities outlined in the U.S. Department of Justice Office on Violence Against Women Campus Grant proposal. • IT services; • Printed materials, including bilingual materials for students who are LEP; • Accessibility for students with disabilities; • Space for CCR meetings Central Minnesota Sexual Assault Center will contribute the following resources: • Staff member to serve as campus Advocate; • Staff to provide on campus victim services; • Office space as needed; • Bilingual interpreters as needed; • SANE nurse City of Saint Joseph will contribute the following resources: • Officers to respond to incidents as needed; • Designated officer/staff to attend CCR meetings; • Designated officer/staff to review policies and procedures and facilitate trainings; • Space for trainings if needed; Stearns County Sheriffs Office will contribute the following resources: • Officers to respond to incidents as needed • Designated officer/staff to attend CCR meetings; • Designated officer/staff to review policies and procedures and facilitate trainings; • Space for trainings if needed; V. REIMBURSMENT The College of Saint Benedict and Saint John's University will reimburse Central Minnesota Sexual Assault Center, Saint Joseph's Police Department and Stearns County Sheriff's Office for pre-approved allowable costs associated with implementing this project. This includes stipends for all external partners participating in CCR meetings and TA trainings. As expenses are made, Central Minnesota Sexual Assault Center, Saint Joseph's Police Department and Stearns County Sheriff's Office will submit invoices to: Diane Van Beck, Senior Accountant, College of Saint Benedict, Business Office CSB Schoenecker Commons 163, 37 South College Avenue, Saint Joseph, MN 57374; and the Project Coordinator will review the invoices for allowability of costs and availability of funds. Partners will be reimbursed for eligible expenses. This MOU is contingent on funding being received. All partners will be sub-recipients and pledge to be in compliance with the Uniform Guidance. By signing this MOU, all partners indicate approval of the proposed project budget. Mary Dana Hinton,Ph.D. Date President College of Saint Benedict Michael Hemesath, Ph.D. Date President Saint John's University Peggy LaDue Date Executive Director Central Minnesota Sexual Assault Center NAME Date TITLE NAME Date TITLE Stearns County Sherrff's Office